Agenda of Aotea / Great Barrier Local Board

Chairperson I Fordham will open the meeting held by Skype for Business and welcome

everyone in attendance. Member V Toki will lead a karakia.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Aotea / Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 23 June 2020, the extraordinary minutes of its meeting, held on Friday, 10 July 2020 and the extraordinary minutes of its meeting, held on Tuesday, 21 July 2020, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Aotea / Great Barrier Local Board

28 July 2020

End-of-year accountability reports of Aotea / Great Barrier Island community groups

File No.: CP2020/09168

Te take mō te pūrongo

Purpose of the report

1. To approve the end-of-year accountability reports of four community groups funded by the local board.

Whakarāpopototanga matua

Executive summary

2. The local board supports the following key community groups to undertake work in the community:

· Aotea Family Support Group

· Great Barrier Island Community Health Trust

· Destination Great Barrier Island

· Aotea Education Trust

3. Funding is provided to support the delivery of initiatives outlined in the Aotea / Great Barrier Local Board Plan and the Aotea / Great Barrier Local Board Agreement.

4. The four community groups’ funding agreements stipulate that they must submit accountability reports at the end of the funding period.

5. This report presents the annual accountability reports of the four groups.

6. This will be the Great Barrier Island Community Health Trust’s final report to the board in relation to the community worker project. As of 1 July, the Aotea Family Support Group will manage and be accountable for this project.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) receive the end-of-year accountability reports from the following groups (Attachment A to the agenda report):

i. Aotea Family Support Group

ii. The Great Barrier Island Community Health Trust (Community Worker project)

iii. Destination Great Barrier Island Aotea Education Trust and

iv Aotea Education Trust.

Horopaki

Context

7. The 2019/2020 local board work programme includes funding to four community groups to support the delivery of initiatives outlined in the Aotea / Great Barrier Local Board Plan and the Aotea / Great Barrier Local Board Agreement. The group, purpose and funding amount are outlined in table 1.

Table 1 Community groups funding table:

Community Group	Purpose of funding	Amount of funding
Aotea Family Support Group	Support the Aotea Family Support Group to develop a range of services that meet the needs of the community.	$30,000
Great Barrier Island Community Health Trust – Community Worker Project	Support the community worker to provide a focal point for residents trying to navigate central government departments, with a focus on community health and social services, safety, and marae capacity building.	$42,000
Destination Great Barrier Island	Support Destination Great Barrier Island to develop and manage sustainable tourism on Aotea/ Great Barrier, including managing the Claris Visitor Information Centre.	$29,000
Aotea Education Trust	To govern the Aotea Lifelong Learning Strategy and Action Plan (which aims to improve education outcomes among all age groups on the island – from Under 5s to adult learners) and to contribute to the running of the Aotea Learning Hub.	$30,000
Total		$131,000

8. The four community groups’ funding agreements stipulate that they must provide an accountability report to the local board at the end of the financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The following local board funded community groups have provided accountability reports for 2019/2020 (Attachment A):

· Aotea Family Support Group.

· Great Barrier Island Community Health Trust (Community Worker Project).

· Destination Great Barrier Island.

· Aotea Education Trust.

10. The groups’ work includes core social service provision, education and family support, and management of Aotea’s tourism sector.

11. The reports identify challenges and successes experienced by the service providers, including the impact Covid-19 had on their work.

Aotea Family Support Group

12. The Covid-19 crisis had a significant impact on Aotea Family Support Group (AFSG), but they adapted quickly order to address relevant needs in the community.

13. AFSG obtained Ministry of Social Development approval as an essential social service provider during lockdown, as it responded to increased demand on welfare services.

14. AFSG is has developed a pilot youth mentoring programme, to be delivered in the quarter one of 2020/2021, and has appointed a youth assistant, with funding support from the local board.

15. After the 2019/20 transition period, the Community Worker Project will be fully part of the AFSG programme from 1 July 2020. They report that they are already seeing a better wrap-around service for people needing assistance as a result of the project coming in under AFSG management.

Great Barrier Island Community Health Trust

16. The Community Worker reports that “the community showed tenacity in the face of Covid-19 lock-down” and the challenge now is how to use future opportunities to create a community that thrives.

17. The Community Worker worked closely alongside Kawa Marae on the distribution of the Ngātiwai o Aotea Motairehe/Kawa Marae whaanau manaaki package. This iwi/ Te Puni Kokiri fund provided essential emergency needs for whanau on Aotea during level 4 lockdown.

18. Another focus for the community worker has been the Warmer Kiwi Homes programme, and how it might apply on the island.

19. In all categories of community worker work, including navigation, advocacy, emergency and crisis support, there has been a significant increase in requests for assistance. There are clear indications that need across all categories is rising.

Destination Great Barrier Island

20. Destination Great Barrier Island (DGBI) appointed a new operations manager, along with three new trustees, after some long-standing trustees stood down at the trust’s AGM.

21. DGBI reports an “incredibly busy and productive” period.

22. The trust’s focus shifted from island promotion and tourism growth to more sustainable, managed tourism, and it updated its constitution accordingly. It is currently developing a destination management plan for the island.

23. As part of its work implementing the Aotea / Great Barrier Island Visitor Strategy, DGBI surveyed visitors over the summer of 2019/2020, and surveyed local businesses and the community throughout February and March 2020, the results of which were analysed by the New Zealand Tourism Research Institute and presented to the board in June 2020.

24. DGBI continues to work hard to increase its digital and social media presence and has made real gains in this area.

25. A focus for the trust is upgrading and improving the greatbarrier.co.nz website to make it more user friendly and to improve bookability.

26. With Covid-19 restrictions and funding uncertainty, the DGBI-run Visitor Information Centre (VIC) remained closed for much of winter. The VIC remains an area of uncertainty for the trust; its viability will depend largely on the local board 2020/2021 budget allocations.

27. The year saw big improvements in printed collateral for visitors, including a revamped Visitor Information Directory, and an airline seat pocket event guide.

28. DGBI has kept the “Team Aotea” concept alive with capacity-building workshops throughout the year, and an active Facebook page for members.

29. Along with its annual report, the trust has provided the local board with its analysis of visitor capacity on the island (Attachment B).

30. Overall DGBI is in a strong position with a number of significant projects on the go and an energized and engaged trust. But funding will continue to be an issue, particularly in relation to the VIC.

Aotea Education Trust

31. The Aotea Learning Hub (the Hub) remains the Aotea Education Trust’s (AET) biggest success, with ongoing improvements in student engagement and participation.

32. However funding for the Hub facility remains a significant pressure, with continued delays in Ministry of Education funding for rent. This has led to high levels of stress among trust members, and contributed to the trust chairperson’s decision to resign.

33. In addition to their annual report, the AET has provided to the local board its Ministry of Education Mid-Year Accountability Report for the Hub (Attachment C).

34. Not a lot of progress was made during 2019/2020 on the Trust’s early childhood education project, but they remain hopeful it can get off the ground. They are anticipating Playcentre Aotearoa to sign a Memorandum of Understanding, after which they will hire the Good Seed Trust to begin the licensing process.

35. AET is working with Kawa Marae to deliver a three-day Youth Leadership programme in October 2020, along with a community te reo course in the second half of 2020.

36. The Trust did not spend its budget as predicted, or as outlined in Schedule One of its funding agreement with the local board and has $29,768.32 remaining in unspent 2019/2020 budget allocation. In a letter to the local board dated 6 June 2020 (Attachment D), the Trust requested that their unspent funds be reallocated for the following purposes:

· $1,000 to cover the wage shortfall for the Administrator role in 2019/2020.

· $6,000 to pay the Good Seed Trust for the ECE licensing process.

· $12,768.32 to establish the ECE service in 2020/2021.

37. On 23 June 2020 the local board approved the Trust’s request for reallocation of the funds. This was confirmed on 24 June 2020.

Tauākī whakaaweawe āhuarangi

Climate impact statement

38. Destination Great Barrier Island is exploring at ways that visitors to Aotea can offset their carbon emissions.

39. Destination Great Barrier Island is also aware of the impact of changing weather patterns. Unusually high winds over the 2019/2020 summer reduced the number of boats accessing the island, resulting in less visitors during this period.

40. There was also reduced travel to and from Aotea/Great Barrier during COVID-19 lockdown, which would reduce resulting carbon emissions.

41. Developing Aotea / Great Barrier’s ability to be self-sufficient in providing community services reduces the number of residents travelling to the mainland to access these services which reduces carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42. There are no identified council group impacts associated with this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

43. Funding is provided to the four community groups to support the delivery of initiatives outlined in the 2017 Aotea / Great Barrier Local Board Plan and the Great Barrier Local Board Agreement.

44. The work of the community groups aligns with the following two priority areas in the 2017 Aotea / Great Barrier Local Board Plan:

· Our people thrive and life is good.

· Our economy is sustainable and prosperous.

Tauākī whakaaweawe Māori

Māori impact statement

45. All four community groups work with mana whenua where appropriate and seek to incorporate iwi concerns, aspirations and heritage into their work programmes, as evidenced by Destination Great Barrier Island and Aotea Education’s collaborations with Kawa Marae, Aotea Family Support’s efforts to ensure Māori youth are included in its youth work, and the Community Worker’s organisation of events and workshops at Motairehe Marae, and provision of emergency support for whānau during lockdown.

46. The community worker has an increasing presence in the North, which has led to mana whenua being able to more easily access assistance and central government support as required. Destination Great Barrier Island has partnered with mana whenua to deliver Matariki 2020 events, and the Aotea Education Trust is working with kawa marae on a youth leadership course and a community Te Reo/ tikanga course.

47. It is anticipated that once an iwi liaison person is appointed, that person will work actively with all four groups.

Ngā ritenga ā-pūtea

Financial implications

48. The local board allocated a total of $131,000 across the four community groups in 2019/2020.

49. The financial implication of Aotea Education trust not spending its 2019/2020 budget as planned means that the trust has unspent money going in to 2020/2021, which will be used for the following purposes:

· $1,000 to cover the wage shortfall for the Administrator role in 2019/2020.

· $6,000 to pay the Good Seed Trust for the ECE licensing process.

· $12,768.32 to establish the ECE service in 2020/2021.

50. Financial Advice has been sought/approved by Jestine Joseph - Lead Financial Advisor

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

51. There are no identified risks associated with this report.

Ngā koringa ā-muri

Next steps

52. The 2020/2021 funding for the groups will be approved in August 2020, taking in to account council’s Covid-19 related Emergency Budget. Following that, implementation plans for the groups’ work programmes will be finalised and the annual grants paid out.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Accountability Reports	13
b ⇩	Destination Great Barrier Island Visitor Capacity	51
c ⇩	Aotea Learning Hub Midyear Accountability Report	59

Ngā kaihaina

Signatories

Author

Kathy Cumming – Strategic Broker

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards

No.	Title	Page
a ⇩	Councillor Pippa Coom - July 2020 Update	71

Aotea / Great Barrier Local Board

28 July 2020

Statement of proposal to amend the Alcohol Control Bylaw

File No.: CP2020/08936

Te take mō te pūrongo

Purpose of the report

1. To seek support on the statement of proposal to amend the Te Kaunihera o Tāmaki Makaurau Te Ture a Rohe Whakararata Waipiro 2014 / Auckland Council Alcohol Control Bylaw 2014 before it is finalised for public consultation.

Whakarāpopototanga matua

Executive summary

2. To enable the local board to provide its views on the statement of proposal to amend the Te Kaunihera o Tāmaki Makaurau Te Ture a Rohe Whakararata Waipiro 2014 / Auckland Council Alcohol Control Bylaw 2014, staff have prepared a draft proposal.

3. The draft proposal would continue to enable council to make alcohol bans in certain public places to reduce crime and disorder caused or made worse by alcohol consumed there.

4. The main proposals are to include new temporary alcohol bans for major events at Mount Smart Stadium, Western Springs Stadium, Eden Park and Auckland Domain, and to make the Bylaw easier to read and understand.

5. Staff recommend that the local board provide its views on the draft proposal.

6. There is a reputational risk that the draft proposal or the local board’s views do not reflect the views of people in the local board area. This risk would be partly mitigated by future public consultation processes. The local board will have an opportunity to consider any public feedback and provide formal views to a Bylaw Panel prior to the final decision.

7. The local board’s views will be provided to the Regulatory Committee on 1 September 2020 who will recommend a statement of proposal for public consultation to the 24 September Governing Body meeting. Public consultation is scheduled for October 2020, Bylaw Panel deliberations for March 2021, and a final decision by the Governing Body for April 2021.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) support the draft statement of proposal in Attachment A of this agenda report to amend the Auckland Council Alcohol Control Bylaw 2014 for public consultation.

Horopaki

Context

The Alcohol Control Bylaw enables council to make alcohol bans in public places

8. The Te Kaunihera o Tāmaki Makaurau Te Ture a Rohe Whakararata Waipiro 2014 / Auckland Council Alcohol Control Bylaw 2014 (Bylaw) aims to reduce crime or disorder in certain public places caused or made worse by alcohol consumed there.

9. The Bylaw achieves this by providing a framework that enables alcohol bans to be made by resolution of the relevant delegated authorities – the Regulatory Committee, Auckland Domain Committee or local boards. Alcohol bans are enforced by the New Zealand Police.

The Regulatory Committee have decided to amend the Alcohol Control Bylaw

10. The Regulatory Committee requested staff commence the process to amend the Bylaw on 9 May 2019 (REG/2019/28). The process leading to this decision is summarised below.

11 April 2019

(REG/2019/19)

Regulatory Committee endorsed the statutory bylaw review findings that:

· a bylaw about the consumption or possession of alcohol in public places is still the most appropriate way to address crime or disorder in certain public places caused or made worse by alcohol consumed there

· the current Bylaw does not give rise to any implications under, and is not inconsistent with, the New Zealand Bill of Rights Act 1990

· the current Bylaw structure and wording could be improved.

9 May 2019

(REG/2019/28)

Regulatory Committee instructed staff to draft an amended Bylaw (Option two) after considering four options:

· Option one: status quo – retain Bylaw that makes alcohol bans by resolution

· Option two: amend the current Bylaw – improve the status quo

· Option three: replace the current Bylaw – new bylaw that contains all alcohol bans

· Option four: revoke Bylaw – no bylaw and instead rely on other existing methods.

Staff prepared a proposal in line with decisions of the Regulatory Committee

11. Staff have prepared a draft statement of proposal (draft proposal) to implement the decision of the Regulatory Committee to amend the Bylaw (Attachment A).

12. The draft proposal includes the reasons and decisions leading to the proposed amendments and a comparison between the existing and amended bylaws.

The local board has an opportunity to provide its views on the proposal

13. The local board now has an opportunity to provide its views on the draft proposal in Attachment A by resolution to the Regulatory Committee before it is finalised for public consultation.

14. For example, the local board could support the draft proposal for public consultation, recommend changes before it is finalised, or defer comment until after it has considered public feedback on the proposal.

Tātaritanga me ngā tohutohu

Analysis and advice

The draft proposal makes improvements to the current alcohol control bylaw

15. The draft proposal seeks to improve the use of alcohol bans for major events^{^[1]} and make the Bylaw easier to read and understand. The table below summarises the proposed changes.

Summary of proposed changes to the Alcohol Control Bylaw 2014

Proposals

Reasons for proposals

· Make new event-based temporary alcohol bans for all major events at Mount Smart Stadium, Western Springs Stadium, Eden Park and Auckland Domain in the Bylaw.:

· The new event-based temporary alcohol bans will replace existing event-based temporary alcohol bans made by resolution^{^[2]}for Mount Smart Stadium, Eden Park and Auckland Domain for ‘Christmas in the Park’ and the Lantern Festival. Changes to these existing resolutions would:

o for Mount Smart Stadium extend the ban to apply to all major events, not just concerts

o for Eden Park extend the ban to include Eden Park stadium, and two fan trails if they are activated as part of the event^{^[3]}

o for Auckland Domain extend the ban to all major events (not just the Lantern Festival) and extend the times of the ban to start one hour earlier and finish one hour later.

The ban for the Auckland Domain ‘Christmas in the Park’ event would remain unchanged.

· Replace with a related information note clauses about alcohol ban signage, and clauses about legislative decision-making criteria.

· Clarify exceptions to alcohol bans for licensed premises and the transport of alcohol, council’s ability to make temporary alcohol bans and Bylaw wording.

Including new event-based temporary alcohol bans made in the Bylaw:

· more easily enables a preventative approach to alcohol-related crime or disorder at or near event venues used for major events

· removes time and cost to process individual requests for event-based temporary alcohol bans where:

o the event venue has in the past, is currently, and will in the future be used for major events

o a ban has been used in the past for major events at the event venue.

· creates more consistent event-based temporary alcohol ban times and application.

Replacing some clauses with related information notes and providing clarifications:

· removes provisions that are unnecessary to state in the Bylaw but are useful as extra information

· provides rules that are easier to read and understand.

The draft proposal complies with statutory requirements

16. The draft proposal has been prepared in accordance with statutory requirements and best practice drafting guidelines:

· The proposed inclusion of event-based temporary alcohol bans for major events at certain venues in the Bylaw is a reasonable limitation on people’s rights and freedoms because the bans only apply temporarily to a limited area for large scale events.

· The amended Bylaw is a more appropriate form of bylaw because the inclusion of event-based temporary alcohol bans for major events at certain venues enables a preventative approach to alcohol-related crime or disorder.^{^[4]} The amended Bylaw would also be easier to read and understand.

· The amended Bylaw has no implications under, and is not inconsistent with, the New Zealand Bill of Rights Act 1990 (the Act). There are potential limitations to freedoms protected by the Act of expression, peaceful assembly, movement, security against unreasonable search and seizure, and to not be arbitrarily arrested. These limitations are justified because alcohol bans help prevent harm to the public, and because council’s ability to make alcohol bans is subject to legislative criteria which ensures any ban is justified, appropriate and proportionate.

Staff recommend the local board consider providing its views on the proposal

17. Staff recommend that the local board consider the draft proposal and whether it wishes to provide its views to the Regulatory Committee.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The draft proposal impacts the operation of units across the council group involved in events, processing alcohol ban requests and alcohol ban signage. Those units are aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The Bylaw is important to local boards as they have the delegated authority to make local alcohol bans, and because alcohol bans help to improve public safety in their local areas.

21. The main view of local board members during the bylaw review was to retain local board decision-making authority for local alcohol bans. The proposal supports this by retaining the current decision-making authority. The process for the local board to make alcohol bans by resolution will remain the same.

22. The local board has an opportunity in this report to provide its views on the proposal to the Regulatory Committee.

23. The local board will also have further opportunity to provide its views to a Bylaw Panel on any public feedback to the proposal from people in the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

24. The Bylaw has significance for Māori as users and kaitiaki / guardians of public space. Māori are also over-represented in alcohol-related hospital visits, the criminal justice system and as victims of crime.

25. Māori health advocacy organisations, Te Puni Kōkiri and the Maunga Authority support the use of alcohol bans as a tool to reduce alcohol-related harm.

26. The draft proposal supports this view by retaining the ability for council to use alcohol bans.

Ngā ritenga ā-pūtea

Financial implications

27. There are no financial implications to the local board for any decision to support the draft proposal for public consultation. The Governing Body at a later date will consider any financial implications associated with public notification and signage.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There is a reputational risk that the draft proposal or the local board’s views do not reflect the views of people in the local board area. This risk would be partly mitigated by future public consultation processes. The local board will have an opportunity to consider any public feedback and provide its formal views to a Bylaw Panel prior to the final decision.

Ngā koringa ā-muri

Next steps

29. Staff will present a proposal and any local board views to the Regulatory Committee on 1 September 2020. The next steps are shown in the diagram below.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Statement of proposal to amend the Alcohol Control Bylaw	89

Ngā kaihaina

Signatories

Author

Elizabeth Osborne - Policy Analyst

Authorisers

Paul Wilson - Team Leader Bylaws

Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards

Aotea / Great Barrier Local Board

28 July 2020

Statement of proposal to amend the Cemeteries and Crematoria Bylaw

File No.: CP2020/09379

Te take mō te pūrongo

Purpose of the report

1. To seek support on the statement of proposal to amend the Te Ture ā-Rohe mo ngā Wāhi Tapu me ngā Whare Tahu Tupāpaku 2014 / Cemeteries and Crematoria Bylaw 2014 before it is finalised for public consultation.

Whakarāpopototanga matua

Executive summary

2. To enable the local board to provide its views on the statement of proposal to amend the Te Ture ā-Rohe mo ngā Wāhi Tapu me ngā Whare Tahu Tupāpaku 2014 / Cemeteries and Crematoria Bylaw 2014 (Bylaw), staff have prepared a draft proposal.

3. The draft proposal would continue to enable council to make a separate Cemeteries and Crematoria Code of Practice to manage activities at council cemeteries and crematoria. This approach would continue to help minimise public safety risks, distress, nuisance, damage to property and heritage, and interference with ground maintenance and operational activities.

4. The main proposal is to clarify the Bylaw wording to make it easier to read and understand.

5. Staff recommend that the local board provide its views on the draft proposal.

6. There is a reputational risk that the draft proposal or the local board’s views do not reflect the views of people in the local board area. This risk would be partly mitigated by future public consultation processes. The local board will also have an opportunity to consider any public feedback and provide formal views to a Bylaw Panel prior to the final decision to adopt the Bylaw.

7. The local board’s views will be provided to the Regulatory Committee on 1 September 2020 who will recommend a statement of proposal for public consultation to the 24 September Governing Body meeting. Public consultation is scheduled for October 2020, Bylaw Panel deliberations for March 2021, and the Governing Body’s final decision to adopt the Bylaw for April 2021.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) support the draft statement of proposal in Attachment A of this agenda report to amend the Auckland Council Cemeteries and Crematoria Bylaw 2014 for public consultation.

Horopaki

Context

The Bylaw enables council to make a separate code of practice

8. The Te Ture ā-Rohe mo ngā Wāhi Tapu me ngā Whare Tahu Tupāpaku 2014 / Cemeteries and Crematoria Bylaw 2014 seeks to manage activities at council cemeteries and crematoria. This approach helps to minimise public safety risks, distress, nuisance, damage to property and heritage, and interference with ground maintenance and operational activities.

9. The Bylaw achieves this by providing a framework that enables council to make rules in a separate Cemeteries and Crematoria Code of Practice (Code) to manage activities at council cemeteries and crematoria.

The Regulatory Committee have decided to amend the Bylaw

10. The Regulatory Committee requested staff commence the process to amend the Bylaw on 9 May 2019 (REG/2019/27). The process leading to this decision is summarised below.

11 April 2019

(REG/2019/20)

Regulatory Committee endorsed the statutory bylaw review findings that:

· a bylaw about council cemeteries and crematoria is still the most appropriate way to manage activities that may cause public safety hazards, damage to property, and unnecessary distress to mourners or relatives

· the current Bylaw does not give rise to any implications under, and is not inconsistent with, the New Zealand Bill of Rights Act 1990

· the current Bylaw framework approach to enable detailed rules to be made in a separate code is appropriate but could be improved to reflect current best practice drafting standards

· the Cemeteries and Crematoria Code of Practice 2014 requires updating.

9 May 2019

(REG/2019/27)

Regulatory Committee instructed staff to draft an amended Bylaw and updated Code (Option two) after considering four options:

· Option one: status quo – retain current framework Bylaw and update Code

· Option two: amend current framework Bylaw and update Code

· Option three: replace current Bylaw – new bylaw containing updated Code rules

· Option four: revoke current Bylaw – rely on Burial and Cremation Act 1964, agreements and conditions of entry.

Staff prepared a proposal in line with decisions of the Regulatory Committee

11. Staff have prepared a draft statement of proposal (draft proposal) to implement the decision of the Regulatory Committee to amend the Bylaw (Attachment A).

12. The Code will be amended through a separate process at a later date.

13. The draft proposal includes the reasons and decisions leading to the proposed amendments and a comparison between the existing and amended bylaws.

The local board has an opportunity to provide its views on the proposal

14. The local board now has an opportunity to provide its views on the draft proposal in Attachment A by resolution to the Regulatory Committee before it is finalised for public consultation.

15. For example, the local board could support the draft proposal for public consultation, recommend changes before it is finalised, or defer comment until after it has considered public feedback on the proposal.

Tātaritanga me ngā tohutohu

Analysis and advice

The draft proposal improves the current cemeteries and crematoria bylaw

16. The draft proposal seeks to make the Bylaw easier to read and understand. The table below summarises the proposed changes.

Summary of proposed changes to the Cemeteries and Crematoria Bylaw 2014

Proposals	Reasons for proposals
· Clarify Bylaw wording to make it easier to understand.	· Provides rules about how we make a code of practice that are easier to read and understand.

The draft proposal complies with statutory requirements

17. The draft proposal has been prepared in accordance with statutory requirements and best practice drafting guidelines.

18. The amended Bylaw is a more appropriate form of bylaw because it uses a structure and words that are easier to read and understand.

19. The amended Bylaw has no implications under, and is not inconsistent with, the New Zealand Bill of Rights Act 1990 (the Act). There are potential limitations to freedoms protected by the Act of expression, manifestation of religion and belief, and of minorities to enjoy their culture and practice their religion. Any limitation however is minor and is justified in meeting the objective of the Bylaw.

Staff recommend the local board consider providing its views on the proposal

20. Staff recommend that the local board consider the draft proposal and whether it wishes to provide its views to the Regulatory Committee.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. The draft proposal impacts the operation of units across the council group involved in cemeteries, crematoria and heritage. Those units are aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. The Bylaw is important to the Aotea / Great Barrier Local Board because:

· the local board has delegated authority over operational cemeteries on Aotea / Great Barrier Island

· it enables council to make a Code which manages issues at council cemeteries and crematoria in its local board area.

24. During the Bylaw review local board members raised issues regarding adornments, maintenance and anti-social behaviour in cemeteries. These issues will be addressed through amendments to the Code at a later date. The local board will have an opportunity to provide its views on any changes to the Code.

25. The local board in this report has an opportunity to provide its views on the proposal to the Regulatory Committee.

26. The local board will also have further opportunity to provide its views to a Bylaw Panel on any public feedback to the proposal from people in the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

27. The Bylaw has significance for Māori as urupā are wāhi tapu.

28. Mana whenua, and mataawaka kaumatua and kuia raised concerns about the need for more land for mana whenua and council urupā, use of adornments, and ash scattering (particularly in waterways).

29. These concerns are not addressed within the scope of the draft proposal:

· land for urupā is addressed through the Auckland Unitary Plan

· adornments will be addressed through amendments to the Code

· ash scattering in public places is not addressed in the draft proposal because the Bylaw is limited to activities in council cemeteries and crematoria and the Governing Body resolved to take a non-regulatory approach to the issue in March 2019 (GB/2019/22).

Ngā ritenga ā-pūtea

Financial implications

30. There are no financial implications to the local board for any decision to support the draft proposal for public consultation. The Governing Body will consider any financial implications associated with public notification at a later date.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. There is a reputational risk that the draft proposal or the local board’s views do not reflect the views of people in the local board area. This risk would be partly mitigated by future public consultation processes. The local board will have an opportunity to consider any public feedback and provide formal views to a Bylaw Panel prior to the final decision to adopt the Bylaw.

Ngā koringa ā-muri

Next steps

32. Staff will present a proposal and any local board views to the Regulatory Committee on 1 September 2020. The next steps are shown in the diagram below.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Statement of proposal to amend the Cemeteries and Crematoria Bylaw	147

Ngā kaihaina

Signatories

Author

Elizabeth Osborne - Policy Analyst

Authorisers

Kataraina Maki – General Manager - Community & Social Policy

Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards

No.	Title	Page
a ⇩	Aotea / Great Barrier Natural Environment-Islands monthly update – May / June 2020	187
b ⇩	Ecology Vision report - June 2020	197
c ⇩	Pest Pathways report – June 2020	201
d ⇩	Motu Kaikoura Trust Supporters’ Newsletter Issue No 29: June 2020	223

No.	Title	Page
a ⇨	Ox Park Historic Heritage Evaluation report (Under Separate Cover)

Aotea / Great Barrier Local Board

28 July 2020

ATEED six-monthly report to the Aotea / Great Barrier Local Board

File No.: CP2020/09579

Te take mō te pūrongo

Purpose of the report

1. This report provides the Aotea / Great Barrier Local Board with highlights of Auckland Tourism, Events & Economic Development’s (ATEED) activities in the Aotea / Great Barrier Local Board area as well as ATEED’s regional activities for the six months 1 July to 31 December 2019.

2. This report should be read in conjunction with ATEED’s Quarter 1 and Quarter 2 reports to Auckland Council (available at www.aucklandnz.com). Although these reports focus primarily on the breadth of ATEED’s work at a regional level, much of the work highlighted has significant local impact.

Whakarāpopototanga matua

Executive summary

3. This report provides the Aotea / Great Barrier Local Board with relevant information on the following ATEED activities:

· Locally driven initiatives: Great Barrier Visitor Strategy Implementation

· Supporting local business growth

· Filming activity

· Young Enterprise Scheme

· Youth connections

· Local and regional destination management and marketing

· Delivered, funded and facilitated events

4. Further detail on these activities is listed under Analysis and advice.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) receive ATEED’s update to the Aotea / Great Barrier Local Board – 1 July to 31 December 2019.

Horopaki

Context

5. ATEED has two areas of focus:

Economic Development – including business support, business attraction and investment, local economic development, trade and industry development, skills employment and talent and innovation and entrepreneurship.

Destination - supporting sustainable growth of the visitor economy with a focus on destination marketing and management, major events, business events (meetings and conventions) and international student attraction and retention.

6. These two portfolios also share a common platform relating to the promotion of the city globally to ensure that Auckland competes effectively with other mid-tier high quality of life cities.

7. ATEED works with local boards, Council and CCOs to support decision-making on local economic growth and facilitates or co-ordinates the delivery of local economic development activity. ATEED ensures that the regional activities that ATEED leads or delivers are fully leveraged to support local economic growth and employment.

8. In addition, ATEED’s dedicated Local Economic Development (LED) team works with local boards who allocate locally-driven initiatives (LDI) budget to economic development activities. The LED team delivers a range of services[5] such as the development of proposals, including feasibility studies that enable local boards to directly fund or otherwise advocate for the implementation of local initiatives.

9. ATEED delivers its services at the local level through business hubs based in the north, west and south of the region, as well as its central office at 167B Victoria Street West.

10. Additional information about ATEED’s role and activities can be found at www.aucklandnz.com/ateed.

Tātaritanga me ngā tohutohu

Analysis and advice

11. As at 31 December 2019[6], 1876 businesses had been through an ATEED intervention or programme. Of these, 13 businesses were in the Aotea / Great Barrier Local Board area – all 13 businesses went through Destination-related programmes.

Economic Development

Locally Driven Initiatives:

12. Great Barrier Visitor Strategy Implementation: Tourism development and management continues to go well on Aotea, with very positive collaboration between ATEED and Destination Great Barrier Island (DGBI) in Q2. There are two funds operating on the island at present: $25,000 from the Aotea / Great Barrier Local Board to continue with the agreed strategy and an additional $12,000 from ATEED directly to DGBI for the following purposes:

13. To allow the DGBI to support destination management activity in alignment with the ATEED Tourism Innovation Partnership Programme and the AKL Destination 2025 strategy including the creation of a visitor education video to showcase Great Barrier Island as a sustainable destination, to educate visitors on expectations when visiting Aotea and show case the following: Sustainability, Eco tourism measures, cultural tourism, off the grid living, power usage/information for the island, safety and manaakitanga.

14. As part of implementation of the Aotea / Great Barrier Island Visitor Strategy, DGBI has commenced a second survey of island visitors, and will begin a community and business survey early in March 2020, both in association with the New Zealand Tourism Research Institute.

Supporting Local Business Growth

15. This area is serviced by the Business and Enterprise team. The team comprises of two Business and Innovation Advisors and administration support. The role of this team is to support the growth of Auckland’s key internationally competitive sectors and to support to provide quality jobs.

16. A key programme in achieving this is central government’s Regional Business Partnership Network (RBPN). This is delivered by ATEED’s nine Business and Innovation Advisors (BIA), whose role is to connect local businesses to resources, experts and services in innovation, R&D, business growth and management.

17. ATEED’s BIAs engage 1:1 with businesses through a discovery meeting to understand their challenges, gather key data, and provide connections / recommendations via an action plan.

18. Where businesses qualify (meet the programme criteria and/or align to ATEED’s purpose as defined in the SOI) the advisors facilitate government support to qualifying businesses, in the form of:

· Callaghan Innovation R&D grants (including Getting Started, project and student grants (https://www.callaghaninnovation.govt.nz/grants)

· Callaghan Innovation subsidised innovation programmes

(https://www.callaghaninnovation.govt.nz/innovation-skills)

· RBPN business capability vouchers (NZTE), where the business owner may be issued co-funding up to $5,000 per annum for business training via registered service providers. Voucher co-funding is prioritised to businesses accessing this service for the first time, in order to encourage more businesses to engage with experts to assist their management and growth.

· NZTE services such as Export Essentials (https://workshop.exportessentials.nz/register/)

· Referrals to NZ Business Mentors via The Chamber of Commerce.

19. During the reporting period, ATEED Business and Innovation Advisors met with no businesses in the Aotea / Great Barrier Local Board area, none for innovation advice and services and none for business growth and capability advice and services.

Other support for new businesses

20. During the period, ATEED also ran workshops and events aimed at establishing or growing a new business and building capability. 0 people from the Aotea / Great Barrier Local Board area attended an event below:

· Starting off Right workshop

· Business clinic

· Innovation clinic

Filming activity within the Aotea / Great Barrier Local Board area

21. ATEED’s Screen Auckland team facilitates, processes and issues film permits for filming activity in public open space. This activity supports local businesses and employment, as well as providing a revenue stream to local boards for the use of local parks.

22. Between 1 July and 31 December 2019, a total of 310 film permits[7] were issued in the Auckland region, two of these permits were issued in the Aotea / Great Barrier Local Board area.

23. The Aotea / Great Barrier Local Board area’s share of film permit revenue was $200[8] for the period (total for all boards combined was $38,208.55). This revenue is

24. One of the key film productions that was issued permits to film in the Aotea / Great Barrier Local Board area was:

· ATEED Stock Footage

Young Enterprise Scheme (YES)

25. The Auckland Chamber of Commerce has delivered the Lion Foundation Young Enterprise Scheme (YES) since January 2018. ATEED maintains a strategic role. During the period, there were 57 schools participating in the Auckland YES programme, representing 1364 students completing the programme. There are currently no schools from the Aotea / Great Barrier Local Board area participating in the YES programme.

Local Jobs and Skills Hubs

26. ATEED is the regional partner for the network of Auckland Jobs and Skills Hubs. These multi-agency hubs support employers at developments where there is a high and sustained demand for local labour and skills development. The Auckland network includes Ara (Auckland Airport development), CBD (Wynyard Quarter and city centre development), and Tāmaki hubs. The new Manukau and Northern hubs launched in August of 2019 with new initiatives underway. ATEED-established City Centre Hub reports a total of 480 people into employment, 2,092 training outcomes and 14 apprenticeships facilitated as at 28 February 2020. ATEED is the backbone organisation for the CBD Jobs and Skills Hub, where Māori represented over a third (36 percent) of job placements towards a 40 percent target.

27. ATEED provided funding to CRL Progressive Employment programme for at risk youth supporting training and developing capability within businesses. Five of six youth graduated the 18-week programme in October into jobs; evaluation report received which shows programme delivered excellent results

Offshore talent attraction

28. The Auckland Smart Move Q1-Q2 campaign, launched in July with Immigration New Zealand resulted in 2,126 tech and construction job applications from high-skilled offshore migrants, reaching more than 121,000 offshore high-skilled professionals.

Destination

North, West, South East and Gulf area destination management and marketing activity

29. Over the period, the ATEED Tourism Innovation Team has cemented its highly effective regional cluster and program development. The city is managed on a North/West and Great Barrier area and South/East/Central and Waiheke area. This is a proactive programme that is generating success and clustering of businesses capability, skills and delivery across the entire city.

30. Results are visible and reported, including:

· East/South and North/West visitor maps

· A Tourism Innovation Partnership Fund which identifies and focuses on capability building and content & product development

· Groups include the Franklin Tourism Group, now closely aligned with East Auckland Tourism, the Waiheke Tourism Cluster, the Matakana Cluster and the Waitakere Ranges Cluster as well as more bespoke groups on Great Barrier and specific territories.

· Project & opportunity awareness for operators

· Regional showcase days, product awareness and updates, site familiarity visits (Famils), and opportunity discussions

· Innovation sessions with topics such as capability building for smaller operators, common issues and themes, key takeaways, and networking opportunities

31. The Auckland Visitor Survey Insights Report is the culmination of significant development in qualitative and quantitative data capture across all of Auckland. The report identifies the region by main areas, north, south, east, west, and gulf islands, and delivers a valuable and timely insight into visitors’ characteristics, behaviour, experience and perceptions of the Auckland region. This report will be available for local board access in the New Year.

Regional destination management and marketing activity

32. Auckland cruise ship activity for the year 2018/19 reported growth for Auckland with visitor expenditure of $192.5m (note: this is not the GDP figure previously taken from Cruise NZ as it is no longer available). This is up from $145m in 2017/18. Passenger numbers in 2018/19 were up to 238,000 from 211,000 in 2017/18

33. It was a strong six months of highly visible activities designed to attract visitors from overseas and around New Zealand to Auckland using various platforms:

· Social media including Instagram @Visitauckland.

· Media and PR including Auckland Insider article. Best escapes for a long weekend and Appetite for Auckland. Online Food stories.

· Marketing Programs such as the Australian ‘Short Break to Auckland’ campaign in October 2019.

· Collateral to continue in the AA Auckland Visitor Summer Guide 2019 -2020.

· Creating a B-roll of striking footage and images of Tāmaki Makaurau for free use by tourism operators and promoters across the Auckland region and the gulf.

· Focus was also given to Trade and Content development including Elemental AKL 2020.

34. Māori Tourism Development activity that may be relevant to local boards:

ATEED continued to support and advocate for the development of new Māori tourism experiences and unique marketing opportunities in support of the priorities contained in the Destination AKL 2025 strategy.

35. Maori Tourism Innovation Partnership Programme – Pilot

In alignment to the Destination AKL Strategy, ATEED has development a new Tourism Innovation Partnership fund to enable and support sustainable growth of Maori Tourism in Tāmaki Makaurau. Funding is available to Iwi, Hapū, Marae, Urban Māori Authorities and Māori Tourism collectives to apply for during the 19/20 financial year. So far, we have supported the following two initiatives:

1) Ngai Tai ki Tamaki/Te Haerenga have been awarded $25,000 to develop and promote day tours to Rangitoto and Motutapu through walking and e-bike tours.

2) Te Manu Taupua (with support from the Tupuna Maunga Authority & Nuu Limited) have been awarded $20,000 to grow digital capacity and capability to amplify the cultural narratives of Tāmaki Makaurau. These resources will then be used to educate and develop cultural competency within Auckland’s tourism industry.

36. Examples of separate local board area activity includes:

· Waitematā - Feasibility study for a Māori Cultural Centre

RFA, ATEED and Panuku in partnership with mana whenua (in particular, Ngāti Whātua Ōrākei, Ngāti Pāoa and Te Kawerau a Maki) are in the final stages of finalising a feasibility study for a Māori Cultural Centre, with a penultimate draft being circulated internally. The cultural centre is closely linked to the City centre work being undertaken by the Auckland Design Office.

· Ōtara-Papatoetoe - Elemental – Te Ahi Kōmau Event

ATEED, in collaboration with Panuku are supporting The Cause Collective and Papatūānuku Marae in the delivery and marketing of an indigenous food and cultural storytelling event as apart of Elemental 2020 programme.

· Albert-Eden – Whau Café

In collaboration with the Tūpuna Maunga Authority, ATEED supported the marketing and promotion of a new Māori centred café and visitor centre called Whau Café located in the historic kiosk on Maungawhau. Whau Café officially opened to the public in December 2019 and has been successfully operating since.

· Rodney - Capability Development

ATEED is supporting Te Hana Community Development Charitable Trust with the re-prioritising of their commercial tourism aspirations and product development. ATEED is also involved in the Auckland Council working group, to support Te Hana with renewing and re-accessing the lease model as well and supporting further community engagement focused initiatives.

Delivered, funded and facilitated events

37. During the period, the inaugural Elemental AKL winter festival was held 1-31 July. There were 67 events across the region, and 120 restaurants that took part through Elemental Feast. The new festival generated more than 1000 media stories.

38. ATEED delivered the Auckland Diwali Festival which was held at Aotea Square and Upper Queen Street from 12-13 October 2019. Approximately 65,000 people attended, up 9% from an estimated 59,990 in 2018. The festival had more than 40 food stallholders, more than 50 hours’ live entertainment and over 200 performances.

39. ATEED led the cross-council communications and programme implementation of the 2019 New Year’s Eve coverage to alert Aucklanders and visitors to the road closures, extra public transport options, event highlights and TV viewing options, with positive feedback received.

40. During the period, residents of the Aotea / Great Barrier Local Board area were also able to enjoy events funded or facilitated by ATEED across the Auckland region, including the New Zealand International Film Festival, ASB Auckland Marathon, the Virgin Australia Supercars Championship, The Food Show, New Zealand Fashion Week, the ITM Auckland SuperSprint, Taste of Auckland, EQUITANA Auckland, 19/20 Nacra/49ers Class Sailing World Champs, Wondergarden, Auckland On Water Boat Show.

41. A full schedule of major events is available on ATEED’s website, aucklandnz.com

Go With Tourism

42. Go with Tourism (GWT) is a jobs-matching platform that targets young people (18-30 years) and encourages them to consider a career in Tourism. In 2019, Go with Tourism was rolled out nationally with launches in Queenstown and Wanaka. The platform signed over 300 businesses for the first time in the 6 months between July and December 2019.

43. The most popular industries in the GWT programme in Auckland (as classified by ANZSIC code) were Accommodation and Food Services (61%), Arts and Recreation Services (19%), Transport, Postal and Warehousing (5%), and Administrative and Support Services (5%).

44. In Aotea / Great Barrier Local Board, no businesses have signed up to use the platform out of a total of 165 in the Auckland region.

Tauākī whakaaweawe āhuarangi

Climate impact statement

45. ATEED is currently considering how we respond to climate impacts in our projects and programmes. In the interim, ATEED assesses and responds to any impact that our initiatives may have on the climate on a case-by-case basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

46. ATEED assesses and manages our initiatives on a case-by-case basis and engages with the Council group where required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

47. Local Board views are not sought for the purposes of this report. Local Board views were sought for some of the initiatives described in this report.

Tauākī whakaaweawe Māori

Māori impact statement

48. The proposed decision to receive the six-monthly report has no impact on Māori. ATEED assesses and responds to any impact that our initiatives may have on Māori on a case-by-case basis.

Ngā ritenga ā-pūtea

Financial implications

49. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

50. The proposed decision to receive the six-monthly report has no risk. ATEED assesses and manages any risk associated with our initiatives on a case-by-case basis.

Ngā koringa ā-muri

Next steps

51. ATEED will provide the next six-monthly report to the Local Board in August 2020 and will cover the period 1 January to 30 June 2020.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Stephanie Sole, Strategy and Planning (ATEED)

Authorisers

Quanita Khan, Manager Operational Strategy and Planning (ATEED)

Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards

Aotea / Great Barrier Local Board

28 July 2020

Auckland Transport July 2020 update to the Aotea / Great Barrier Local Board

File No.: CP2020/09592

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Aotea / Great Barrier Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF) and the local board’s Community Safety Fund.

Whakarāpopototanga matua

Executive summary

This report covers:

2. A general summary of operational projects and activities of interest to the board.

3. An update on the board’s Transport Capital Fund and Community Safety Fund.

4. Other Auckland Transport news of interest to the board.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) receive the Auckland Transport July 2020 update report.

Horopaki

Context

5. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.

6. This report updates the Aotea / Great Barrier Local Board on AT projects and operations in the local board area, it updates the local board on their advocacy and consultations and includes information on the status of the Local Board Transport Capital Fund and Community Safety Fund.

7. The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

8. The Community Safety Fund was a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

Tātaritanga me ngā tohutohu

Analysis and advice

9. Update on Auckland Transport operations:

Activity	Update
Airfields	Claris During June 2020, Claris airport recorded 550 aircraft movements. This is only slightly lower than the 599 recorded for the same period last year. For the past 12 months there have been 9,202 recorded flight movements. which is a decrease of 14% from 10,462 for the same 12-month period in the previous year. Okiwi Auckland Transport has been investigating providing a fixed wing approach into Okiwi Station. This would cost in the region of $40,000 to implement and would have ongoing annual costs similar to Great Barrier Aerodrome (Claris): 1. Claris has 3 approach procedures – 1 fixed wing, and 2 helicopter each costing $2,750 p.a. 2. A single departure procedure costs a further $1,100 p.a. Based on current airport usage and available funding AT is not progressing this request at this time.
Parking Enforcement	No update this month.
Wharves	Officers from AT’s Facilities Operations team visited all three wharves in June and noted minor maintenance works.
Road Maintenance	Road maintenance and renewals either underway or to be completed in July: · Aotea Rd (Okiwi School): 40m of footpath renewal – Complete. · Seawall repairs: Puriri Bay complete. Blind Bay and Shoal Bay to be completed July · Unsealed Road Metaling and Grading: Schooner Bay Rd, Mabey Rd, Kawa Rd, Motairehe Rd · Primrose timber pedestrian bridge: replacement of handrail, other faulty timber and hardware, cleaning/preparation for re-staining is 75% complete 20/21 Preseal Repair and Chipseal Programme – AT & FH have jointly scoped the programme. Once budgets have been confirmed this programme can be socialised with the local board.

10. Update on Auckland Transport projects:

Activity	Summary	Update
Cowshed Bridge - river bank erosion around bridge	A Bailey Bridge was installed in October 2019. The bridge will be retained to allow safe access underneath the original bridge. Drilling investigations were carried out on site in December 2019. A design report has been received by AT. AT’s Assets to carry out site visit to consider the report’s findings then progress.	This has been programmed for design/consenting in the FY 2020/2021 and construction in the FY 2021/2022.
Slips on Puriri Bay Road	Discussions regarding consents have been held with Auckland Council. Proposed options have been put forward for community and Iwi consultation.	As part of the design process, a specialist arborist and ecologist have visited the projects this month and once their report is received, the design can be more integrated and ready for engagement with Mana Whenua.
Slips on Aotea Road	Consenting requirements prepared and documentation commencing. A programme of geotechnical investigations is currently being programmed for the larger slips. Drilling investigations were carried out on site in December 2019. Designers report has been received.	As part of the design process, a specialist arborist and ecologist have visited the projects this month and once their report is received, the design can be more integrated and ready for engagement with Mana Whenua.
Subsidence on Shoal Bay Road at Pah Beach - The area opposite the Stonewall café	This project is under investigation & design. Holding remedial works are being priced by contractor.	As part of the design process, a specialist arborist and ecologist have visited the projects this month and once their report is received, the design can be more integrated and ready for engagement with Mana Whenua.
Subsidence on Shoal Bay Road at Pah Beach - The area near Shoal bay pottery, towards the wharf	Minor maintenance works required on the seawall	This was delayed due to Covid-19. AT will update when the works can be rescheduled.

11. Update on Local Board advocacy projects:

Activity

Summary

Update

Fish passage remediation

Following site visits from Auckland Transport, Environmental Services and Healthy Waters, a prioritized short list of the top three priority sites for fish passage remediation has been developed.

The advice as a result of this visit is that it will be necessary to replace key locations with oversize box culverts.

Auckland Transport will ensure that future renewals accommodate this.

The Elected Member Relationship Manager is investigating whether funding is available to support this project from AT’s Environmental Programme.

It’s very likely that this fund will be constrained by the Emergency Budget. Until we have certainty around the budget we cannot progress this.

Local Board Transport Capital Fund

12. Council’s original resolutions relating to the Local Board Transport Capital Fund (LBTCF) make it very clear that the overall budget allocation for the LBTCF is on the basis that ‘it can be managed by Auckland Transport within its annual budget’. While Council’s budget allocation to Auckland Transport will only be finalised when the emergency budget is adopted, current indications are that Auckland Transport’s capital budget will be significantly constrained. This being the case, it is highly likely that there will be a negative impact on the Local Board Transport Capital Fund.

13. Until the final budget is complete Auckland Transport will not be able to advise local boards on the funds available in the Local Board Transport Capital Fund. This may have an impact on progressing potential projects.

Project	Update
Resolution number GBI/2018/73 - requesting Auckland Transport to investigate a rough order of cost for traffic calmers at Claris settlement.	Auckland Transport has engaged a consultant to investigate and carry out a Safety Audit of possible traffic calming devices that could be installed on this section of road. They visited the site in June and the Board will be advised of the outcome.
The current Board has passed resolution GBI/2019/137 requesting that Auckland Transport create a rough order of cost for the replacement of the two culverts (identified by Environmental Services as numbers 66 & 68) under Aotea Road with oversized box culverts.	A consultant has been engaged to evaluate this project, the replacement of the existing triple 900mm culvert and develop a rough order cost. They visited the site in June and the Board will be advised of their findings.
The current Board has passed resolution GBI/2020/39 requesting that Auckland Transport prepare a rough order of cost for unsealed road improvements.	Until the emergency budget is complete Auckland Transport will not be able to advise local boards on the funds available in the Local Board Transport Capital Fund. On this basis it is not possible to progress this project at this point.

Community Safety Fund

14. The Community Safety Fund is funded from Auckland Transport’s safety budget and is dependent on the level of funding Auckland Transport receives from Council. Current indications are that this level of funding will be significantly constrained. Public consultation and the design work informed by this consultation, is progressing, with a view to having projects designed and ready to go, when money becomes available.

15. The local board resolved for Auckland Transport to deliver the remaining section of the Hector Sanderson walkway. This is project 540 from the Great Barrier Local Board Transport Capital Fund.

Project

Approved funding

Update

Remaining section of the Hector Sanderson walkway

$288,000

AT’s contractor has made steady progress over the past two weeks. They have commenced work at the Blind Bay Rd end and are working their way back to the Claris Hub.

Auckland Council Arborist/asset owner has requested a route alignment change from the work completed outside the Police Station to the toilet opposite the Claris Hub. He has requested that the route runs inland on top of and around the bank next to the road (to avoid earthworks and tree removals).

The resource consent conditions allow AT to proceed with the path next to the road (allows for earthworks and tree removal).

Unfortunately, construction work has progressed and this request has been received late. AT has agreed to meet with him to discuss some resolution/compromise. An alternative design/route may not be an option. If there is a change, the Board will be notified for comment and direction.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

17. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Tauākī whakaaweawe Māori

Māori impact statement

20. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

21. There are no financial implications of receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for all projects.

23. Auckland Council is currently consulting on its Emergency Budget 2020/2021. Until this review and a new budget is adopted in July, AT will not be able to report with certainty on our Programme.

24. However, under both proposed revisions to the budget AT’s capital and operating budgets will be reduced. Therefore, we can expect that some projects we had planned for 2020/2021 may not be able to be delivered and we expect this will be disappointing to communities that we had already engaged with.

25. Both the Community Safety Fund and the Local Board Transport Capital Fund may be impacted by these budget reductions.

Ngā koringa ā-muri

Next steps

26. Auckland Transport will provide another update report to the local board at their next business meeting.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Ben Halliwell, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards

[1] Council’s Events Policy refers to major events as events having a regional, national and international profile.

[2] MT/2017/144 (Mt Smart); AE/2015/119 (Eden Park); RBC/2015/41 and WTM/2016/110 (Christmas in the Park); ADC/2017/43 (Lantern Festival).

[3] There are two Eden Park Fan Trails designed for fans to walk to Eden Park. One starts at Ponsonby Road (activated on ‘match days’) and one starts from Queen Elizabeth Square (last used during the 2011 Rugby World Cup).

[4] Section 147A of the Local Government Act 2002.

[5] This activity is subject to local boards prioritising local economic development, and subsequently allocating funding to local economic development through their local board agreements.

[6] Q2 FY 2019/20 result for ATEED’s SOI KPI2

[7] This does not reflect all filming that takes place in studio, private property or low impact activity that wouldn’t have required a permit.

[8] This includes Local Board fees only, other permit fees directed to Auckland Transport (Special Events) and Regional Parks. Figures exclude GST and are as per the month the permit was invoiced, not necessarily when the activity took place.

Chairperson	Izzy Fordham
Deputy Chairperson	Luke Coles
Members	Susan Daly
	Patrick O'Shea
	Valmaine Toki

No.	Title	Page
a ⇩	20200615 Aotea / Great Barrier Local Board Workshop Record	257
b ⇩	20200630 Aotea / Great Barrier Local Board Workshop Record	259
c ⇩	20200707 Aotea / Great Barrier Local Board Workshop Record	261
d ⇩	20200714 Aotea / Great Barrier Local Board Workshop Record	263