Tira Kāwana / Governing Body
OPEN MINUTES
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Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 30 July 2020 at 10.02am.
Mayor |
Hon Phil Goff, CNZM, JP |
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Deputy Mayor |
Deputy Mayor Cr Bill Cashmore |
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Councillors |
Cr Josephine Bartley |
From 10.10am, Item 9 |
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Cr Dr Cathy Casey |
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Cr Fa’anana Efeso Collins |
From 10.10am, Item 9 |
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Cr Pippa Coom |
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Cr Linda Cooper, JP |
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Cr Angela Dalton |
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Cr Chris Darby |
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Cr Alf Filipaina |
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Cr Christine Fletcher, QSO |
By electronic link |
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Cr Shane Henderson |
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Cr Richard Hills |
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Cr Tracy Mulholland |
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Cr Daniel Newman, JP |
Until 12.58pm, Item C1 |
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Cr Greg Sayers |
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Cr Desley Simpson, JP |
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Cr Sharon Stewart, QSM |
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Cr Wayne Walker |
Until 12.45pm, Item 12 |
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Cr John Watson |
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Cr Paul Young |
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Governing Body 30 July 2020 |
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His Worship the Mayor will read the affirmation.
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Electronic Attendance |
Resolution number GB/2020/74 MOVED by Mayor P Goff, seconded by Cr A Dalton: That the Governing Body: a) approve electronic attendance for Cr C Fletcher. |
There were no declarations of interest.
Resolution number GB/2020/75 MOVED by Mayor P Goff, seconded by Cr W Walker: That the Governing Body: a) confirm the ordinary minutes of its meeting, held on Thursday, 25 June 2020, including the confidential section, and the extraordinary minutes of its meeting, held on Thursday, 16 July 2020 as a true and correct record. |
There were no petitions.
There was no public input.
There was no local board input.
There was no extraordinary business.
9 |
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Cr E Collins joined the meeting at
10.10am. |
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Note: the recommendation was put in parts.
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Resolution number GB/2020/76 MOVED by Mayor P Goff, seconded by Cr D Simpson: That the Governing Body: a) agree the Tūpuna Maunga Authority Operational Plan 2020/2021 and Summary of the Tūpuna Maunga Authority Operational Plan 2020/2021 for inclusion in the Emergency Budget 2020/2021. A division was called for, voting on which was as follows:
The motion was declared carried by 19 votes to 2. |
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Resolution number GB/2020/77 MOVED by Mayor P Goff, seconded by Cr D Simpson: b) adopt the Emergency Budget 2020/2021 (Annual Plan), including 21 local board agreements c) delegate the authority and responsibility for agreeing any required minor editorial changes and the correction of minor errors to the Emergency Budget 2020/2021 to the Chair of the Finance and Performance Committee, and the Group Chief Financial Officer. |
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Note: Pursuant to Standing Order 1.8.6, Cr C Fletcher requested that her dissenting vote be recorded against clause b). |
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Note: Following the meeting Volumes 1 and 2 of the Annual Budget 2019/2020 (Annual Plan) were made available on the Auckland Council website at the following link:
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The meeting adjourned at 10.58am and reconvened at 11.06am.
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Resolution number GB/2020/78 MOVED by Mayor P Goff, seconded by Cr D Simpson: That the Governing Body: a) agree under the Local Government (Rating) Act 2002 to set rates and due dates for the 2020/2021 financial year and to authorise the addition of penalties as follows: i) that a Uniform Annual General Charge be set, for all rateable land, at $439 (including GST) per separately used or inhabited part of a rating unit (SUIP) ii) that a general rate be set for all rateable land based on the capital value of the land and at different rates in the dollar for different categories of land (defined in the Funding Impact Statement in the council's Annual Budget (Emergency Budget) 2020/2021) as set out in the table below:
iii) that a Water Quality targeted rate be set on the capital value of all rateable land except land categorised as zero-rated, as defined for rating purposes, of an amount of $0.00010677 (including GST) per dollar of capital value applied to all rateable land categorised as business (Urban business and Rural business), and $0.00006076 (including GST) per dollar of capital value to all rateable land not categorised as business (Urban residential, Rural residential, Farm and lifestyle, urban medium-occupancy online accommodation provider, rural medium-occupancy online accommodation provider, urban moderate-occupancy online accommodation provider, rural moderate-occupancy online accommodation provider, and No road access) as defined for rating purposes iv) that a Natural Environment targeted rate be set on the capital value of all rateable land except land categorised as zero-rated, as defined for rating purposes, of an amount of $0.00007603 (including GST) per dollar of capital value applied to all rateable land categorised as business (Urban business and Rural business), and $0.00004326 (including GST) per dollar of capital value to all rateable land not categorised as business (Urban residential, Rural residential, Farm and lifestyle, urban medium-occupancy online accommodation provider, rural medium-occupancy online accommodation provider, urban moderate-occupancy online accommodation provider, rural moderate-occupancy online accommodation provider, and No road access) as defined for rating purposes v) that waste management targeted rates be set differentially for different categories of land at different fixed amounts, as set out in the table below:
Note to table: For these purposes the various waste services are as set out in the Auckland Waste Management and Minimisation Plan and the Funding Impact Statement in the council’s Annual Plan 2020/2021. vi) that a city centre targeted rate be set differentially for all rateable land in the urban business, urban residential, urban moderate-occupancy online accommodation provider, and urban medium-occupancy online accommodation provider differential categories, as defined for rating purposes, and in the city centre area, of an amount of $0.00131164 (including GST) per dollar of the capital value of the rating unit for urban business rating units and of a fixed amount of $62.40 (including GST) per separately used or inhabited part (SUIP) of a rating unit for urban residential, urban moderate-occupancy online accommodation provider, and urban medium-occupancy online accommodation provider rating units vii) that an accommodation provider targeted rate be set for all rateable land that is in the urban business, rural business, urban moderate-occupancy online accommodation provider, rural moderate-occupancy online accommodation provider, urban medium-occupancy online accommodation, or rural medium-occupancy online accommodation provider differential categories, as defined for rating purposes, and that is located within Zones A or B, and that is operated as Tier one, Tier two, Tier three, Tier four, Tier five, or Tier six accommodation provider type, and be set differentially for different categories of land per dollar of capital value of the portion of the rating unit used for commercial accommodation purposes as set out in the table below:
Note to table: For the purposes the accommodation provider targeted rate the various Zones and Tiers are set out in the Funding Impact Statement in the council’s Annual Budget 2020/2021. viii) that a Rodney Local Board Transport targeted rate be set for all rateable land in the Rodney Local Board area except land categorised as zero-rated as defined for rating purposes, of an amount of $150 (including GST) per separately used or inhabited part of a rating unit (SUIP) ix) that Business Improvement District (BID) targeted rates be set for all rateable land in the urban business or rural business differential categories, as defined for rating purposes, within the defined Business Improvement District areas, of a fixed amount per rating unit and/or a rate in the dollar of capital value of the rating unit, as set out in the table below:
x) that the Ōtara-Papatoetoe and Māngere-Ōtāhuhu swimming pool targeted rates be set for all rateable land in the urban residential, rural residential, urban moderate-occupancy online accommodation provider, urban medium-occupancy online accommodation provider, rural moderate-occupancy online accommodation provider, or rural medium-occupancy online accommodation provider differential categories, as defined for rating purposes, located in the respective Māngere–Ōtāhuhu Local Board or Ōtara-Papatoetoe Local Board area, of a fixed amount per separately used or inhabited part of a rating unit (SUIP), as set out in the table below:
xi) that the swimming/spa pool fencing compliance targeted rate be set for all rateable land on the council’s register of pool fence and barrier inspections, set differentially based on whether the council provides inspection, as a fixed amount per rating unit as set out in the table below:
xii) that the Riverhaven Drive targeted rate be set on land in Riverhaven Drive, Rodney, in respect of which the council has provided financial assistance for the construction of a road that gives access to the rating units, of an amount of $7,416.14 (including GST) per rating unit xiii) that the Waitakere rural sewerage targeted rate be set for all land in the district of the former Waitakere City Council which has an on-site waste management system and in respect of which the council has available the service of pumping out the system and which is scheduled to take place within the three-year period commencing 1 July 2018, of an amount of $200.91 (including GST) for each such on-site waste management system xiv) that the Retro-fit Your Home targeted rate be set on land in respect of which the council has provided financial assistance under the Retro-fit your home scheme, at different levels based on the extent of the outstanding assistance by reference to the year that the ratepayer started repaying the financial assistance by this targeted rate, of an amount set out in the table below:
xv) that the Kumeu Huapai Riverhead Wastewater targeted rate be set on land in respect of which the council has provided financial assistance to connect to the Kumeu Huapai Riverhead pressurised wastewater scheme, at different levels based on the extent of the outstanding assistance by reference to the year that the ratepayer started repaying the financial assistance by this targeted rate, of an amount set out in the table below:
xvi) that the On-site wastewater systems (septic tank) upgrades targeted rate be set on land in respect of which the council has provided financial assistance for the replacement or upgrade of failing on-site wastewater systems (septic tanks) in the west coast lagoons and Little Oneroa catchments, at different levels based on the extent of the outstanding assistance by reference to the year that the ratepayer started repaying the financial assistance by this targeted rate, of an amount set out in the table below:
xvii) that the Point Wells Wastewater targeted rate be set on land in respect of which the council has provided financial assistance to connect to a pressure wastewater collection system in Point Wells, of an amount per rating unit based on the extent of the financial assistance as shown in the following table:
xviii) that the Jackson Crescent Wastewater targeted rate be set on land in respect of which the council has provided financial assistance to connect to a wastewater collection scheme in the Jackson Crescent, Martins Bay area, of an amount of $562.45 (including GST) per rating unit xix) that for the purposes of the above rates, the definitions of accommodation provider, the city centre area, the various Business Improvement Districts, the expression "separately used or inhabited part of a rating unit" and the differential categories for rates charged on a differential basis are as set out in the Funding Impact Statement in the council's Annual Budget (Emergency Budget) 2020/2021 xx) that for the 2020/2021 financial year, all rates except the accommodation provider targeted rate be payable in four equal instalments, on the following due dates:
xxiii) that a further penalty of ten per cent of any rates assessed in any financial year prior to 1 July 2020 that remain unpaid on 1 September 2020, be added on 2 September 2020 xxiv) that a further penalty of ten per cent of any rates to which a penalty has been added under resolution (xxiii) above if those rates are unpaid on 2 March 2021, be added on 3 March 2021. b) agree that in accordance with the council’s Early Payment Discount Policy the discount for the early payment of rates be set at 0.37 per cent of the 2020/2021 rates, if those rates, together with any outstanding prior years’ rates and penalties, are paid in full on or before the due date of the first instalment (31 August 2020).
A division was called for, voting on which was as follows:
The motion was declared carried by 18 votes to 3. |
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Note: Pursuant to Standing Order 1.8.6, Cr W Walker requested that his dissenting vote be recorded against clause a) vii). |
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Note: updated versions of Attachment A and Attachment B had been circulated prior to the meeting. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments. Note: changes to the original recommendation, including the addition of new clauses g), i), o) and p) were made |
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Resolution number GB/2020/79 MOVED by Cr L Cooper, seconded by Cr T Mulholland: That the Governing Body: a) delegate authority to the Mayor to sign on behalf of Auckland Council the memorandum of understanding in Attachment A of the agenda report, with the Crown, Kaipara Uri entities and the Northland Regional Council, to progress the Kaipara Moana Remediation Programme b) delegate authority to the Mayor to agree changes of a minor nature to the memorandum of understanding if required prior to signing, in consultation with the Crown, Kaipara Uri entities and the Northland Regional Council c) agree to establish and appoint a joint committee with the Northland Regional Council and in partnership with the Kaipara Uri entities (the ‘Kaipara Moana Remediation Joint Committee’) pursuant to clauses 30(1)(b), 30A, and 31(3) of Schedule 7 of the Local Government Act 2002, to provide stewardship and governance to the Kaipara Moana Remediation Programme d) adopt the Terms of Reference in Attachment B of the agenda report and delegate those responsibilities, duties and powers to the Kaipara Moana Remediation Joint Committee when established e) delegate authority to the Mayor to agree changes of a minor nature to the Terms of Reference in Attachment B of the agenda report if required, in consultation with Kaipara Uri entities and the Northland Regional Council f) note the Kaipara Moana Remediation Joint Committee can only be established and appointed when all parties confirm agreement to the Terms of Reference in Attachment B of the agenda report g) agree that, pursuant to clause 30(7) of Schedule 7 of the Local Government Act 2002, the Kaipara Moana Remediation Joint Committee will not be discharged after a future triennial general election, and will be discharged after the establishment by statute of the anticipated co-governance Kaipara Moana Body h) appoint three Auckland Council members to the Kaipara Moana Remediation Joint Committee as follows: i) Cr D Newman ii) Cr G Sayers iii) Rodney Local Board Chair Phelan Pirrie j) delegate oversight of the work of the Kaipara Moana Remediation Joint Committee to the Environment and Climate Change Committee k) amend the Governing Body’s Terms of Reference for committees by adding the terms of reference for the Kaipara Moana Remediation Joint Committee l) note that the Crown funding contribution of up to $100 million towards $200 million for the first six-year Kaipara Moana Remediation Programme, is conditional to confirmation of fifty per cent council and landowner contribution by the end of financial year 2020-2021, including councils having secured funding contributions through their respective Long Term Plan 2021-2031 processes m) note that the Crown will provide, subject to a funding agreement being signed, an initial contribution for the Kaipara Moana Remediation Programme of up to $12 million for financial year 2020-2021 n) note that $15 million has been set aside from the water quality targeted rate to support sediment reduction in the Kaipara, and that a $10 million contribution to the first six years of the proposed Kaipara Moana Remediation Programme could be made without a requirement for new budget. o) note that Auckland Council, subject to a funding agreement being signed, will provide an initial contribution for the Kaipara Moana Remediation Programme of up to $1 million for financial year 2020-2021, and that subsequent contributions require consultation and confirmation through the 2021-2031 Long-Term Plan. p) agree that the Council representatives on the Kaipara Moana Remediation Joint Committee report to the Environment and Climate Change Committee on six-monthly basis. |
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a 30 July 2020, Governing Body - Item 11 - Kaipara Moana Remediation, Updated Attachment A b 30 July 2020, Governing Body - Item 11 - Kaipara Moana Remediation, Updated Attachment B |
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MOVED by Mayor P Goff, seconded by Cr W Walker: That the Governing Body: a) adopt the Auckland Council Elected Members Expense Policy as attached in Attachment A of the agenda report for referral to the Remuneration Authority for their approval. b) note the feedback from local boards as contained in Attachment B of the agenda report. c) agree that the option of a childcare allowance is not progressed at this time but is reconsidered in 2021/22. |
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MOVED by Cr C Casey, seconded by Cr E Collins: as an amendment by way of addition as new clause a): a) amend the provision of alcohol under section 9 – Travel Expenses in the table from the Elected Members Expense Policy to read: ”The council will not pay for any alcohol.”
Note: After discussion on the amendment and with the consent of the seconder, the amendment was withdrawn.
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Cr W Walker retired from the meeting at 12.35pm. |
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Resolution number GB/2020/80 MOVED by Mayor P Goff, seconded by Cr W Walker: That the Governing Body: a) adopt the Auckland Council Elected Members Expense Policy as attached in Attachment A of the agenda report for referral to the Remuneration Authority for their approval. b) note the feedback from local boards as contained in Attachment B of the agenda report. c) agree that the option of a childcare allowance is not progressed at this time but is reconsidered in 2021/22. |
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Note: Pursuant to Standing Order 1.8.3, Cr D Simpson requested that her abstention be recorded. |
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Resolution number GB/2020/81 MOVED by Cr C Casey, seconded by Cr T Mulholland: That the Governing Body: a) note that a confidential report is included on today’s committee agenda with recommendations on appointments to the demographic advisory panels b) note that the report is confidential due to the personal information contained in it but the final appointment decisions will be made publicly available at the conclusion of the appointment process. |
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Summary of Governing Body information memoranda and briefings (including the Forward Work Programme) - 30 July 2020 |
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Resolution number GB/2020/82 MOVED by Cr L Cooper, seconded by Cr J Bartley: That the Governing Body: a) note the progress on the forward work programme appended as Attachment A of the agenda report b) receive the Summary of Governing Body information memoranda and briefings – 30 July 2020. |
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Summary of Confidential Decisions and related information released into Open |
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Resolution number GB/2020/83 MOVED by Cr T Mulholland, seconded by Cr G Sayers: That the Governing Body: a) note the confidential decisions and related information that are now publicly available. |
16 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number GB/2020/84 MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore: That the Governing Body: a) exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL: Appointments to the Demographic Advisory Panels
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
12.51pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
12.59pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
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CONFIDENTIAL: Appointments to the Demographic Advisory Panels |
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Resolution number GB/2020/85 MOVED by Cr C Casey, seconded by Cr T Mulholland: That the Governing Body: c) agree that the appointments and report be made public once criminal history checks have been completed and the proposed candidates have been advised and confirmed their acceptance of the appointment. |
12.59pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................