I hereby give notice that an extraordinary
meeting of the Hibiscus and Bays Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 9
July 2020
12.30pm
This meeting
will take place at the local board office, 2 Glen Road, Browns Bay and also
via Skype for Business
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Hibiscus and Bays Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Gary Brown
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Deputy Chairperson
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Victoria Short
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Members
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Andy Dunn
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Janet Fitzgerald, JP
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Gary Holmes
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Julia Parfitt, JP
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Alexis Poppelbaum
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Leanne Willis
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(Quorum 4 members)
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Gemma Kaldesic
Democracy Advisor for Hibiscus and
Bays Local Board
3 July 2020
Contact Telephone: 02 152 7397
Email: gemma.kaldesic@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Hibiscus and
Bays Local Board
09 July 2020
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Leave
of Absence 5
5 Acknowledgements 5
6 Petitions 5
7 Deputations 5
8 Public
Forum 5
9 Extraordinary
Business 5
10 Revised Hibiscus and Bays
Grant Programme 2020/2021 7
11 Hibiscus and Bays Local
Board input into the Emergency Budget 2020/2021 (Covering report) 13
12 Consideration
of Extraordinary Items
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
5 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
6 Petitions
At the close of
the agenda no requests to present petitions had been received.
7 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Hibiscus and Bays Local Board. This means
that details relating to deputations can be included in the published agenda.
Total speaking time per deputation is ten minutes or as resolved by the
meeting.
At the close of the agenda no
requests for deputations had been received.
8 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
9 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Hibiscus and
Bays Local Board
09 July 2020
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Revised
Hibiscus and Bays Grant Programme 2020/2021
File No.: CP2020/08430
Te take mō te pūrongo
Purpose of the report
1. To
adopt the revised Hibiscus and Bays Grant Programme 2020/2021, including
revised grant priorities, criteria and rounds.
Whakarāpopototanga matua
Executive summary
2 The Hibiscus and Bays Local Board adopted their grant programme on
19 March 2020 (resolution number
HB/2020/1). At
this time, the extent of the impact of the COVID-19 pandemic had not been
realised.
3 The local board would now like to reprioritize the grants criteria
for 2020/2021, to assist community groups in the local board area to foster
community wellbeing and resilience. Local board budgets have also been impacted
due to the ongoing effects of COVID-19. Due to the need to support the
community and balancing the budget impacts, the grant programme review includes
changes to the grant criteria, exclusions, lower priorities and grant rounds.
4. The
following changes are recommended:
· adding additional objectives to support the community and businesses
in their post COVID-19 recovery as follows:
“The Hibiscus and Bays Local
Board are seeking applications in the 2020/2021 financial year that show a
clear commitment to one or more of the following objectives in support of the
recovery from COVID-19:
o Strengthens business resilience and economic benefits
o Produces local benefits, caters for local participation and
increased visitors to the area
o Show collaboration, the pooling of resources and benefits to
multiple community groups and audiences
o Encourages and fosters increased resilience, connectedness and
wellbeing in our communities and environment”
· Amending the local board priorities to reflect the direction of the
draft local board plan 2020 as follows:
o Place-making which includes
enriching and enhancing our town centres
o Leisure or sporting
opportunities that encourage the community to be more active
o Enhance local youth
development, youth participation and engagement in the local board area
o Family support, older adult
connection and activities that support participation
o Artistic and creative
opportunities for people and our community
o Sustainable initiatives that
protect and enhance our natural environment
· Deferring
the Facilities Grant round for 2020/2021
· Moving
the current lower priorities to become exclusions, including:
· Limiting
applicants to one successful grant per financial year
· Rewording
the lower priorities of “wages and salaries and operational costs”
to “ongoing administrative costs” and moving these requests to
exclusions.
· Removing the
quick response rounds
5. Recommended
changes have been made to the adopted grant programme and the revised programme
is attached (see Attachment one)
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Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays
Local Board:
a) adopt
the Hibiscus and Bays Grant Programme 2020/2021 with the revised grant
priorities, criteria and grant rounds.
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Revised Hibiscus and Bays Grant Programme 2020/2021
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9
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Ngā kaihaina
Signatories
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Author
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Mary Kienholz - Senior Grants Advisor
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Authorisers
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Marion Davies - Grants and Incentives Manager
Lesley Jenkins - Relationship Manager, Hibiscus and
Bays Local Board
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Hibiscus and
Bays Local Board
09 July 2020
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Hibiscus and Bays
Local Board
09 July 2020
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Hibiscus and Bays Local Board input into
the Emergency Budget 2020/2021 (Covering report)
File No.: CP2020/08984
Te take mō te
pūrongo
Purpose of the report
1. To
seek the Hibiscus and Bays Local Board input into the Emergency Budget
2020/2021.
Whakarāpopototanga matua
Executive summary
2. This
is a late covering report for the above item. The comprehensive agenda report
was not available when the agenda went to print and will be provided prior to
the 09 July 2020 Extraordinary Meeting of the Hibiscus and Bays Local Board
meeting.
Ngā tūtohunga
Recommendation/s
The recommendations will be provided in the
comprehensive agenda report.
