I hereby give notice that an ordinary
meeting of the Howick Local Board will be held on:
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Date:
Time:
Venue:
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Thursday, 9
July 2020
5.00pm
Howick Local
Board Meeting Room and Skype for Business
Either a
recording or written summary will be uploaded to the Auckland Council website
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Howick Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Adele White
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Deputy Chairperson
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John Spiller
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Members
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Katrina Bungard
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Bo Burns
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David Collings
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Bruce Kendall
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Mike Turinsky
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Bob Wichman
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Peter Young, JP
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(Quorum 5 members)
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Vanessa Phillips
Democracy Advisor
1 July 2020
Contact Telephone: 021 891 378
Email: vanessa.phillips@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Howick Local
Board
09 July 2020
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
8.1 Tāmaki Estuary Environment Forum
(TEEF) update to the Howick Local Board 5
9 Public
Forum 6
10 Extraordinary Business 6
11 Howick Local Board input
into the Emergency Budget 2020/2021 (Covering report) 7
12 Urgent Decision to provide
a submission on the Heritage New Zealand assessment of Stockade Hill, Howick
for inclusion on the New Zealand Heritage List / Rārangi Kōrero 9
13 Urgent Decision to approve
allocating funds from the 2019/2020 Community Response Fund to Farm Cove
Maritime Trust 13
14 Governance forward work
calendar 17
15 Workshop records 21
16 Consideration
of Extraordinary Items
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
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That the Howick Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 15 June 2020, as a true and correct
record.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Howick Local Board. This means that details
relating to deputations can be included in the published agenda. Total speaking
time per deputation is ten minutes or as resolved by the meeting.
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8.1 Tāmaki
Estuary Environment Forum (TEEF) update to the Howick Local Board
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Te take mō te pūrongo
Purpose
of the report
1. Julie
Chambers will be in attendance on behalf of the Tāmaki Estuary
Environment Forum (TEEF) to thank the Howick Local Board for their ongoing support of environmental issues related to the
Tāmaki Estuary.
2. An
update will also be provided on TEEF’s activities.
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Ngā tūtohunga
Recommendation/s
That the Howick Local Board:
a) receive
the deputation from the Tāmaki Estuary Environment
Forum and thank Julie Chambers for her presentation.
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9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Howick Local
Board
09 July 2020
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Howick
Local Board input into the Emergency Budget 2020/2021 (Covering report)
File No.: CP2020/08754
Te take mō te
pūrongo
Purpose of the report
1. This
is a late covering report for the above item. The comprehensive agenda report
was not available when the agenda went to print and will be provided prior to
the 09 July 2020 Howick Local Board meeting.
Ngā tūtohunga
Recommendation/s
The recommendations will be provided in the
comprehensive agenda report.
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Howick Local
Board
09 July 2020
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Urgent Decision to provide a submission
on the Heritage New Zealand assessment of Stockade Hill, Howick for inclusion
on the New Zealand Heritage List / Rārangi Kōrero
File No.: CP2020/08628
Te take mō te
pūrongo
Purpose of the report
1. To
note that an urgent decision was made to provide a submission on the Heritage
New Zealand assessment of Stockade Hill, Howick for inclusion on the New
Zealand Heritage List / Rārangi Kōrero.
Whakarāpopototanga matua
Executive summary
2. At
its meeting on 9 December 2019 the Howick Local Board resolved (HW/2019/159) the following in relation to urgent
decision-making:
That
the Howick Local Board:
a) adopt
the urgent decision-making process for matters that require a decision where it
is not practical to call the full board together and meet the requirement of a
quorum;
b) delegate
authority to the chair and deputy chair, or any person acting in these roles,
to make urgent decisions on behalf of the local board;
c) agree
that the relationship manager, chair and deputy chair (or any person/s acting
in these roles) will authorise the urgent decision-making process by signing
off the authorisation memo;
d) note
that all urgent decisions will be reported to the next ordinary meeting of the
local board.
3. An urgent decision was required in this instance because the board
did not receive the notification on the Heritage New Zealand assessment until
Monday 8 June 2020. Submissions needed to be provided by 4pm Friday 12 June
2020, prior to the next scheduled meeting on Monday 15 June 2020. If the local
board did not provide a submission this would result in their input and views
not being able to be included in Heritage New Zealand’s assessment of
Stockade Hill, Howick.
4. On
12 June 2020 the chair and deputy chair made an urgent decision on behalf of
the board to provide a submission to Heritage New Zealand’s assessment of
Stockade Hill, Howick for inclusion on the New Zealand Heritage List / Rārangi Kōrero. The urgent decision is
included in this report as Attachment A.
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Ngā tūtohunga
Recommendation/s
That the Howick Local Board:
a) note
the urgent decision made on 12 June 2020 to provide a submission on the
Heritage New Zealand assessment of Stockade Hill, Howick for inclusion on the
New Zealand Heritage List / Rārangi Kōrero.
b) note
the submission strongly supports the proposal to include
Stockade Hill, Howick, Auckland, in the New Zealand Heritage
List/Rārangi Kōrero as a Category 2 historic place.
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Urgent Decision of the Howick Local Board
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11
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Ngā kaihaina
Signatories
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Author
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Vanessa Phillips - Democracy Advisor
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Authoriser
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Carol McKenzie-Rex - Relationship Manager for Franklin
and Howick Local Boards
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Howick Local
Board
09 July 2020
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Howick Local Board
09 July 2020
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Urgent Decision to approve allocating
funds from the 2019/2020 Community Response Fund to Farm Cove Maritime Trust
File No.: CP2020/08630
Te take mō te
pūrongo
Purpose of the report
1. To
note that an urgent decision was made to approve allocating $4200 from the
2019/2020 Community Response Fund to Farm Cove Maritime Trust.
Whakarāpopototanga matua
Executive summary
2. At
its meeting on 9 December 2019 the Howick Local Board resolved (HW/2019/159) the following in relation to urgent
decision-making:
That
the Howick Local Board:
a) adopt
the urgent decision-making process for matters that require a decision where it
is not practical to call the full board together and meet the requirement of a
quorum;
b) delegate
authority to the chair and deputy chair, or any person acting in these roles,
to make urgent decisions on behalf of the local board;
c) agree
that the relationship manager, chair and deputy chair (or any person/s acting
in these roles) will authorise the urgent decision-making process by signing
off the authorisation memo;
d) note
that all urgent decisions will be reported to the next ordinary meeting of the
local board.
3. An urgent decision was required in this instance because any
allocation from the 2019/2020 Community Response Fund needed to be approved by
Howick Local Board prior to the end of the 2019/2020 financial year on 30 June
2020. This is prior to the next scheduled meeting on Thursday 9 July 2020.
4. On
18 June 2020 the chair and deputy chair made an urgent decision on behalf of
the board to approve $4200 from the 2019/2020 Community Response Fund to Farm
Cove Maritime Trust. The urgent decision is included in this report as
Attachment A.
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Ngā tūtohunga
Recommendation/s
That the Howick Local Board:
a) note
the urgent decision made on 18 June 2020 to approve $4200 from the 2019/2020
Community Response Fund to Farm Cove Maritime Trust.
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Urgent Decision of the Howick Local Board
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15
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Ngā kaihaina
Signatories
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Author
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Vanessa Phillips - Democracy Advisor
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Authoriser
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Carol McKenzie-Rex - Relationship Manager for Franklin
and Howick Local Boards
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Howick Local
Board
09 July 2020
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Howick Local Board
09 July 2020
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Governance forward work calendar
File No.: CP2020/08756
Te take mō te
pūrongo
Purpose of the report
1. To
present the Howick Local Board with its updated governance forward work
calendar.
Whakarāpopototanga matua
Executive summary
2. The
governance forward work calendar for the Howick Local Board is in Attachment
A. The calendar is updated monthly, reported to meetings and distributed
to council staff.
3. The
governance forward work calendars were introduced in 2016 as part of Auckland
Council’s quality advice programme and aim to support local boards’
governance role by:
· ensuring
advice on meeting agendas is driven by local board priorities;
· clarifying
what advice is expected and when; and
· clarifying
the rationale for reports.
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Ngā tūtohunga
Recommendation/s
That the Howick Local Board:
a) note
the governance forward work calendar in Attachment A (of the agenda report).
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Governance forward work calendar
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19
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Ngā kaihaina
Signatories
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Author
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Vanessa Phillips - Democracy Advisor
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Authoriser
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Carol McKenzie-Rex - Relationship Manager for Franklin
and Howick Local Boards
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Howick Local
Board
09 July 2020
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Howick Local Board
09 July 2020
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Workshop records
File No.: CP2020/08610
Te take mō te
pūrongo
Purpose of the report
1. This
item attaches the workshop records taken for the period stated below.
Whakarāpopototanga matua
Executive summary
2. Under
Standing Order 12.1 workshop records shall record the names of members
attending and a statement summarising the nature of the information received,
and nature of matters discussed. No resolutions are passed, or decisions
reached but are solely for the provision of information and discussion.
3. This
report attaches the workshop records for the period stated below.
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Ngā tūtohunga
Recommendation/s
That the Howick Local Board:
a) note
the workshop records for workshops held on 4, 11, 18 and 25 June 2020 and
included as attachments in the agenda report.
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Workshop record 4 June 2020
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23
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b⇩
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Workshop record 11 June 2020
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25
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c⇩
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Workshop record 18 June 2020
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27
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d⇩
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Workshop record 25 June 2020
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29
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Ngā kaihaina
Signatories
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Author
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Vanessa Phillips - Democracy Advisor
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Authoriser
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Carol McKenzie-Rex - Relationship Manager for Franklin
and Howick Local Boards
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Howick Local
Board
09 July 2020
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Howick Local Board
09 July 2020
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Howick Local Board
09 July 2020
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Howick Local Board
09 July 2020
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