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Māngere-Ōtāhuhu
Local Board
22 July 2020
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Adoption
of the Māngere-Ōtāhuhu Local Board Agreement 2020/2021
File No.: CP2020/09346
Te take mō te
pūrongo
Purpose of the report
1. To
adopt a Local Board Agreement 2020/2021 and a local fees and charges schedule
for 2020/2021.
Whakarāpopototanga matua
Executive summary
2. Each
financial year, Auckland Council must have a local board agreement between the Governing Body and the local board, for each local board
area.
3. From 20 February to 21 March 2020, the council consulted on the
Annual Budget 2020/2021 (annual plan) including local board priorities
(consultation part 1). Local boards considered this feedback between 4 to 8 May
2020.
4. From 29 May to 19 June 2020, the council carried out further
consultation (part 2) on regional topics for the Emergency Budget 2020/2021 (the
new name for this year’s annual plan) due to considerable pressure on the
council’s financial position caused by the COVID-19 pandemic.
5. Local boards are now considering local content for the Emergency
Budget 2020/2021, which includes a local board agreement and a local fees and charges schedule for 2020/2021.
6. Normally the local board agreement would include a message from the chair, local board advocacy and other content.
This year due to time constraints caused by COVID-19, the content of the Emergency
Budget document, including the Local Board Agreements, is being reduced to only
the parts that are a statutory requirement. This includes key projects, levels
of service and performance measures, and Financial
Impact Statement (FIS).
7. On 30 July 2020, the Governing Body will meet to adopt Auckland
Council’s Emergency Budget 2020/2021, including
21 local board agreements.
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Ngā tūtohunga
Recommendation/s
That the Māngere-Ōtāhuhu
Local Board:
a) adopt a Local Board Agreement 2020/2021,
tabled at the meeting, (Attachment A).
b) adopt a local fees and charges schedule for 2020/2021,
tabled at the meeting, (Attachment B).
c) delegate authority to the Chair to make any final minor changes to
the Local Board Agreement 2020/2021.
d) note:
i) that Local Board Agreement 2020/2021 local
activity budgets will be updated to reflect final budget decisions made by the Governing Body on 16 July 2020.
ii) that the resolutions of
this meeting will be reported back to the Governing Body when it meets to
adopt the Annual Budget 2020/2021 on 30 July 2020.
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Horopaki
Context
8. Each
financial year, Auckland Council must have a local board agreement between the
Governing Body and the local board, for each local board area, outlining local
priorities, budgets and intended levels of service. They are informed by the
local board plans, which are strategic documents that are developed every three
years to set a direction for local boards, by reflecting the priorities and
preferences of the communities within the local board area. Local board plans
can also provide a basis for local board feedback on regional content in the annual
plan (Emergency Budget 2020/2021).
9. Local board chairs have had the opportunity to attend Finance and
Performance Committee workshops on key topics and provide local board views on
the Emergency Budget 2020/2021 to the Finance and Performance Committee.
10. From
20 February to 21 March 2020, the council consulted with the public on the
Annual Budget 2020/2021 (consultation part 1). Two locally held ‘Have
your say’ events, the Otahuhu Family Festival and Mangere Movies in the
Park, were held to engage with the community and seek feedback on both regional
and local proposals. Feedback was received through written and event channels.
11. A report
analysing the feedback on local board priorities, as well as feedback from
those living in the local board area related to the regional topics from
consultation part 1, was included on the 6 May 2020
business meeting agenda.
12. Local boards considered this feedback, and their input on regional topics was
reported to the Emergency Committee on 21 May 2020.
13. From 29 May to 19 June 2020, the council carried out further
consultation on regional topics for the Emergency Budget 2020/2021 (consultation
part 2) due to considerable pressure on the council’s financial position
caused by the COVID-19 pandemic.
14. A report
analysing the feedback on the regional topics from consultation part 2
(Emergency Budget) was included on the 8 July 2020 business meeting agenda.
15. Local boards considered this feedback, and then the local board
chairs held discussions with the Finance and Performance Committee on 14 July
2020 on regional proposals in the Emergency Budget. The local board input was
also reported to the Finance and Performance Committee on 16 July 2020.
Tātaritanga me ngā
tohutohu
Analysis and advice
16. Both staff
and the local board have reviewed the feedback received on the Emergency Budget
2020/2021 from both consultations and local boards have received reports
analysing the feedback. It is now recommended that local boards adopt a Local
Board Agreement 2020/2021 (Attachment A), and a local fees and charges schedule
for 2020/2021 (Attachment B).
Tauākī whakaaweawe
āhuarangi
Climate impact statement
17. The decisions
recommended in this report are procedural in nature and will not have any
climate impacts themselves.
18. Some of the
proposed projects in the Local Board Agreement may have climate impacts. The
climate impacts of any projects Auckland Council chooses to progress with will
be assessed as part of the relevant reporting requirements.
19. Some of the
proposed projects in the Local Board Agreement will be specifically designed to
mitigate climate impact, build resilience to climate impacts,
and restore the natural environment.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
20. Local boards
worked with council departments to develop their local board work programmes
for 2020/2021 that will be adopted at August business meetings. The local board
work programmes help inform the local board agreements.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
21. This report seeks local board adoption of
its content for the Emergency Budget 2020/2021 and other associated material, including the Local Board
Agreement 2020/2021.
Tauākī whakaaweawe
Māori
Māori impact statement
22. Many local board decisions are of importance to and impact on Māori. Local board agreements and the
annual plan (Emergency Budget 2020/2021) are important tools that enable and
can demonstrate the council’s responsiveness to Māori.
23. Local board plans, which were developed in 2017 through engagement
with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards
and iwi, and where relevant the wider Māori community.
24. Of those who submitted on the consultation part 1 and part 2 including
local board priorities from the Māngere-Ōtāhuhu Local Board area, 18 and 73 were identified as Māori respectively. There were no iwi submissions from
the Māngere-Ōtāhuhu Local Board area to
the Emergency Budget 2020/2021 through one or both consultations.
These submissions were provided to the local board for consideration when
finalising its local board agreement.
25. Ongoing conversations will assist local boards and Māori to
understand each other’s priorities and issues. This in turn can influence
and encourage Māori participation in the council’s decision-making
processes.
Ngā ritenga
ā-pūtea
Financial implications
26. The local board agreement includes the allocation of locally driven initiatives (LDI) funding
and asset-based services (ABS) funding to projects and services for the
2020/2021 financial year.
27. LDI funding
is discretionary funding allocated to local boards based on the Local Board
Funding Policy, which local boards can spend on priorities for their
communities. Local boards can also utilise LDI funding to increase local levels
of service if they wish to do so.
28. Funding
for asset-based services (ABS) is allocated by the Governing Body to local
boards based on current levels of service to run and maintain local assets and
services including parks, pools and recreation facilities, community
facilities, and libraries.
29. Local
boards have the decision-making and oversight responsibility in respect of
local fees and charges within parameters set by the Governing Body. A local
fees and charges schedule for Active Recreation, Community Venues for Hire
(including Library rooms for hire) for 2020/2021 is adopted alongside the Local
Board Agreement. The fees and charges have been formulated based on region-wide
baseline service levels and revenue targets. Where fees and charges are amended
by a local board that results in lower revenue for the council, the shortfall
will need to be made up by either allocating LDI funds or reducing expenditure
on other services to balance overall budgets.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
30. Decisions on
the local content of the Emergency Budget 2020/2021, including the Local Board
Agreement 2020/2021 and a local fees and charges schedule for 2020/2021,
are required by 24 July 2020 to ensure the Governing Body can adopt the
Emergency Budget 2020/2021 at its 30 July 2020 meeting.
Ngā koringa ā-muri
Next steps
31. The
resolutions of this meeting
will be reported to the Governing Body on 30 July 2020 when it meets to adopt
the Annual Budget 2020/2021, including
21 local board agreements.
32. Minor changes may need to be made to the attachments before the
Emergency Budget 2020/2021 is adopted, such as correction of any errors
identified and minor wording changes. Staff therefore recommend that the local
board delegates authority to the Chair to make minor final changes if
necessary.
33. Local board agreements set the priorities and budget envelopes for
each financial year. Work programmes then detail the activities that will be
delivered within those budget envelopes. Work programmes will be agreed between
local boards and operational departments at business meetings in August 2020.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Local Board Agreement 2020/2021
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11
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b⇩
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Local fees and charges schedule 2020/2021
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13
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Ngā kaihaina
Signatories
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Authors
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Beth Corlett - Advisor Plans & Programmes
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Authorisers
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Louise Mason - GM Local Board Services
Victoria Villaraza - Relationship Manager,
Mangere-Otahuhu and Otara-Papatoetoe Local Boards
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