A board member will lead the meeting in prayer.
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
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That the Manurewa Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 16 July 2020, as true and correct.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Manurewa Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no
requests for deputations had been received.
9 Public
Forum
A period of time
(approximately 30 minutes) is set aside for members of the public to address
the meeting on matters within its delegated authority. A maximum of 3 minutes
per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Manurewa Local
Board
23 July 2020
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Adoption of the Manurewa Local Board
Agreement 2020/2021
File No.: CP2020/09294
Te take mō te
pūrongo
Purpose of the report
1. To
adopt a Local Board Agreement 2020/2021 and a local fees and charges schedule
for 2020/2021.
Whakarāpopototanga matua
Executive summary
2. Each
financial year, Auckland Council must have a local board agreement between the Governing Body and the local board, for each local board
area.
3. From 20 February to 21 March 2020, the council consulted on the
Annual Budget 2020/2021 (annual plan) including local board priorities
(consultation part 1). Local boards considered this feedback between 4 to 8 May
2020.
4. From 29 May to 19 June 2020, the council carried out further
consultation (consultation part 2) on regional topics for the Emergency Budget
2020/2021 (the new name for this year’s annual plan) due to the
considerable deterioration of council’s financial position caused by the
COVID-19 pandemic.
5. Local boards are now considering local content for the Emergency
Budget 2020/2021, which includes a local board agreement and a local fees and charges schedule for 2020/2021.
6. Normally the local board agreement would include a message from the chair, local board advocacy and other content. This
year due to time constraints caused by COVID-19, the content of the Emergency
Budget document, including the Local Board Agreements, is being reduced to only
the parts that are a statutory requirement. This includes key projects, levels
of service and performance measures, and Financial
Impact Statement (FIS).
7. On 30 July 2020, the Governing Body will meet to adopt Auckland
Council’s Emergency Budget 2020/2021, including
21 local board agreements.
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Ngā tūtohunga
Recommendation/s
That the Manurewa Local Board:
a) adopt a Local Board Agreement 2020/2021,
which will be tabled at the meeting and attached to the minutes
b) adopt a local fees and charges schedule for 2020/2021
provided as Attachment A to this report
c) delegate authority to the Chair to make any final minor changes to
the Local Board Agreement 2020/2021
d) note:
i) that Local Board Agreement 2020/2021 local
activity budgets will be updated to reflect final budget decisions made by the Governing Body on 16 July 2020
ii) that the resolutions of
this meeting will be reported back to the Governing Body when it meets to
adopt the Annual Budget 2020/2021 on 30 July 2020.
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Horopaki
Context
8. Auckland
Council must have a local board agreement between the Governing Body and the
local board for each local board area that outlines local priorities, budgets
and intended levels of service each financial year. They are informed by the
local board plans which are strategic documents that are developed every three
years to set a direction for local boards and reflect the priorities and
preferences of the communities within the local board area. Local board plans
can also provide a basis for local board feedback on regional content in the
annual plan (Emergency Budget 2020/2021).
9. Local board chairs have had the opportunity to attend Finance and
Performance Committee workshops on key topics and provide local board views on
the Emergency Budget 2020/2021 to the Finance and Performance Committee.
10. From
20 February to 21 March 2020, the council consulted with the public on the
Annual Budget 2020/2021 (consultation part 1). One locally held event was held
in the Manurewa Local Board area to engage with the community and seek feedback
on both regional and local proposals. Feedback was received through written and
event channels.
11. A report
analysing the feedback on local board priorities, as well as feedback from
those living in the local board area related to the regional topics from
consultation part 1, was included on the 7 May
business meeting agenda.
12. Local boards considered this feedback, and their input on regional topics was
reported to the Emergency Committee on 21 May 2020.
13. From 29 May to 19 June 2020, the council carried out further
consultation on regional topics for the Emergency Budget 2020/2021
(consultation part 2) due to the considerable deterioration of council’s
financial position caused by the COVID-19 pandemic.
14. A report
analysing the feedback on the regional topics from consultation part 2
(Emergency Budget) was included on the 9 July business meeting agenda.
15. Local boards considered this feedback, and then the local board
chairs held discussions with the Finance and Performance Committee on 14 July
2020 on regional proposals in the Emergency Budget. The local board input was
also reported to the Finance and Performance Committee on 16 July 2020.
Tātaritanga me ngā
tohutohu
Analysis and advice
16. Staff and the
local board have reviewed the feedback received on the Emergency Budget
2020/2021 from both consultations and local boards have received reports
analysing the feedback. It is now recommended that local boards adopt a Local
Board Agreement 2020/2021 and a Local Fees and Charges Schedule for 2020/2021.
The Local board Agreement will be tabled at the meeting and attached to the
minutes. The Fees and Charges Schedule is provided as Attachment A.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
17. The decisions
recommended in this report are procedural in nature and will not have any
climate impacts themselves.
18. Some of the
proposed projects in the Local Board Agreement may have climate impacts. The
climate impacts of any projects Auckland Council chooses to progress with will
be assessed as part of the relevant reporting requirements.
19. Some of the
proposed projects in the Local Board Agreement will be specifically designed to
mitigate climate impact, build resilience to climate impacts, and restore the natural environment.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
20. Local boards
worked with council departments to develop their local board work programmes
for 2020/2021 that will be adopted at August business meetings. The local board
work programmes help inform the local board agreements.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
21. This report seeks local board adoption of
its content for the Emergency Budget 2020/2021 and other associated material, including the Local Board
Agreement 2020/2021.
Tauākī whakaaweawe
Māori
Māori impact statement
22. Many local board decisions are of importance to and impact on Māori. Local board agreements and the
annual plan (Emergency Budget 2020/2021) are important tools that enable and
can demonstrate the council’s responsiveness to Māori.
23. Local board plans, which were developed in 2017 through engagement
with the community including Māori, form the basis of local priorities.
24. Of those who submitted on the consultation part 1 including
local board priorities from the Manurewa Local Board area,
fifty-three per cent identified as Māori. One iwi entity from the Manurewa Local Board rohe also made a submission to the
Emergency Budget 2020/2021 through one or both consultations.
These submissions were provided to the local board for consideration when
finalising its local board agreement.
25. Ongoing conversations will assist local boards and Māori to
understand each other’s priorities and issues. This in turn can influence
and encourage Māori participation in the council’s decision-making
processes.
Ngā ritenga
ā-pūtea
Financial implications
26. The local board agreement includes the allocation of locally driven initiatives (LDI) funding
and asset-based services (ABS) funding to projects and services for the
2020/2021 financial year.
27. LDI funding
is discretionary funding allocated to local boards based on the Local Board
Funding Policy, which local boards can spend on priorities for their
communities. Local boards can also utilise LDI funding to increase local levels
of service if they wish to do so.
28. Funding
for asset-based services (ABS) is allocated by the Governing Body to local
boards based on current levels of service to run and maintain local assets and
services including parks, pools and recreation facilities, community
facilities, and libraries.
29. Local
boards have the decision-making and oversight responsibility in respect of
local fees and charges within parameters set by the Governing Body. A local
fees and charges schedule for active recreation, community venues for hire
(including library rooms for hire) for 2020/2021 is adopted alongside the Local
Board Agreement. The fees and charges have been formulated based on region-wide
baseline service levels and revenue targets. Where fees and charges are amended
by a local board that results in lower revenue for the council, the shortfall
will need to be made up by either allocating LDI funds or reducing expenditure
on other services to balance overall budgets.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
30. Decisions on
the local content of the Emergency Budget 2020/2021, including the Local Board
Agreement 2020/2021 and a local fees and charges schedule for 2020/2021,
are required by 24 July 2020 to ensure the Governing Body can adopt the
Emergency Budget 2020/2021 at its 30 July 2020 meeting.
Ngā koringa ā-muri
Next steps
31. The
resolutions of this meeting
will be reported to the Governing Body on 30 July 2020 when it meets to adopt
the Annual Budget 2020/2021, including
21 local board agreements.
32. Minor changes may need to be made to the attachments before the
Emergency Budget 2020/2021 is adopted, such as correction of any errors
identified and minor wording changes. Staff therefore recommend that the local
board delegates authority to the Chair to make minor final changes if
necessary.
33. Local board agreements set the priorities and budget envelopes for
each financial year. Work programmes then detail the activities that will be
delivered within those budget envelopes. Work programmes will be agreed between
local boards and operational departments at business meetings in August 2020.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Local fees and charges schedule 2020/2021
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15
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Ngā kaihaina
Signatories
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Author
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Beth Corlett - Advisor Plans & Programmes
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Authorisers
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Louise Mason - GM Local Board Services
Manoj Ragupathy - Relationship Manager Manurewa &
Papakura
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