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Ōtara-Papatoetoe
Local Board
07 July 2020
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1 Welcome
Chair Lotu Fuli led the meeting in prayer.
2 Apologies
3 Declaration
of Interest
Member Dewes declared a conflict of interest in item 15, the
Local Board input into the Emergency Budget 2020/20121, as she
had made a submission to the Emergency Budget and took no part in the
discussion or voting on the item.
Member
Autagavaia declared a conflict of interest in item 14 c) Local board resolution
responses and information report - objection to an application for a new liquor
off-licence at Unit 3, 64 Ormiston Road, East Tamaki to trade as ‘Flat
Bush Liquor’ as he is a member of the District Licensing Committee.
He took no part in the discussion or voting on the item.
4 Confirmation
of Minutes
5 Leave
of Absence
There
were no leaves of absence.
6 Acknowledgements
There
were no acknowledgements.
7 Petitions
There
were no petitions.
8 Deputations
There
were no deputations.
9 Public
Forum
There
was no public forum.
10 Extraordinary
Business
There
was no extraordinary business.
Note: With the agreement of the
meeting item 17 Governing Body Member update was taken after item
10.
Note: Apology received from
Councillor Alf Filipaina.
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11
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Community lease renewal and variation for
Ngāti Ōtara Marae Society Incorporated, Ngāti Ōtara Park,
100R Ōtara Road, Ōtara
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Resolution
number OP/2020/85
MOVED by Chairperson L Fuli, seconded by Member D
Trenberth:
That
the Ōtara-Papatoetoe Local
Board:
a) approve the renewal of the community lease to Ngāti
Ōtara Marae Society Incorporated for the land at Ngāti Ōtara
Park, 100R Ōtara Road, Ōtara subject to the terms and conditions of
the existing lease dated 25 April 1985 with the following amendments:
i) this
renewal to be for a period of eight years, followed by a second renewal in
2026 for a period of 25-years; with the final expiry of 28 February 2051.
ii) the
schedule to the lease agreement (“the leased area”) (Attachment
A) be amended to read “All those pieces of land situated at Otara
Road, Otara and known as Ngati Otara Park described as Lot 180 Deposited Plan
49685 as outlined on the plan attached as the amended schedule.”
b) approve
a clause to allow for the removal/demolition of the wharekai, wharenui and wharepaku
buildings and subsequent staged withdrawal of the society from the current
site as the new marae complex building stages are completed and receive
certificate code compliance.
CARRIED
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12
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New community lease for Haumaru Housing
Limited Partnership at 161 East Tamaki Road, Ōtara
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Resolution
number OP/2020/86
MOVED by Chairperson L Fuli, seconded by Member O Dewes:
That
the Ōtara-Papatoetoe Local
Board:
a) note
the public notification of the intention, under section 138 of the Local
Government Act 2002, to grant a new community lease to Haumaru Housing
Limited Partnership for the land and building at 161 East Tamaki Road,
Ōtara as outlined in Attachment A.
b) nominate
the Chair and Deputy Chair for a hearing panel to consider objections
received following the public notification, and make a decision
c) grant,
subject to any objections to the lease being resolved, under section 138 of
the Local Government Act 2002, a community building-lease to Haumaru Housing
Limited Partnership for the building and surrounding garden of the Ōtara
Seniors’ Lounge at 161 East Tamaki Road, Ōtara, described as Part
Lot 1 Deposited Plan 39471 comprising 751 square meters NA1056/261 (Part
-Cancelled) (Attachment A) under the following terms and conditions:
i) term
– five years from 1 September 2020 with one renewal for a further five
years and a final expiry of 31 August 2030
ii) rent
– one dollar ($1.00) plus GST per annum if demanded
iii) annual
subsidised maintenance fee - $500 (plus GST)
iv) permitted
use – primarily activities for and by the wider Ōtara community of
senior citizens
v) community
outcomes plan – to be approved by the local board chair and attached to
the lease agreement
vi) all
other terms and conditions in accordance with the Auckland Council Community
Occupancy Guidelines July 2012 and the Local Government Act 2002.
CARRIED
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14
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Local board resolution responses and
information report
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Member Autagavaia declared a conflict of
interest in item 14 c) as he is a member of the District Licensing
Committee. He took no part in the discussion or voting on the item.
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Resolution
number OP/2020/88
MOVED by Chairperson L Fuli, seconded by Member O Dewes:
That the
Ōtara-Papatoetoe Local Board:
a) note
the delegated decision on Item
25.1: Arts Community and Events venue partners interim service approach.
Attachment A.
b) note the Regional Facilities Auckland Third
Quarter report. Attachment B.
c) confirm its objection to an application for a
new liquor off-licence at Unit 3, 64 Ormiston Road, East Tamaki to trade as
‘Flat Bush Liquor’ and note the application has been withdrawn.
CARRIED
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Reconvened meeting of the Ōtara-Papatoetoe Local Board held on Thursday 9 July 2020, at 4pm, via skype for
business
Either a recording or written summary will be uploaded on the
Auckland Council website.
Ōtara-Papatoetoe Local Board
OPEN MINUTES
present
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Chairperson
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Lotu Fuli
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Deputy
Chairperson
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Dr Ashraf
Choudhary, QSO, JP
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Members
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Apulu Reece
Autagavaia
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Ross
Robertson, QSO, JP
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Dawn Trenberth
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ABSENT
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Dr Ofa Dewes
Swanie Nelson
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15
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Local Board input into the Emergency Budget
2020/2021
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A copy of the Local Board input into the Emergency Budget
2020/2021 report and the boards submission to the Governing Body on the
Emergency Budget, were tabled at the meeting.
A copy has been placed on the
official minutes and is available on the Auckland Council website as a minute
attachment.
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Resolution number OP/2020/90
MOVED by Chairperson L Fuli, seconded by
Member R Autagavaia:
That
the Ōtara-Papatoetoe Local
Board:
a)
receive
consultation feedback on regional proposals in the Emergency Budget 2020/2021
from people or organisations based in the Ōtara-Papatoetoe local board area.
b)
express our
disappointment at only being given access to this consultation feedback on
the day of our meeting despite Council having received these submissions by
19 June 2020.
c)
request Governing
Body and staff take note of our statutory responsibility under LGA Sec 78 to give due consideration to our communities’
views in our advocacy decisions (LG(AC)A Sec 16(1)(b) and 16(2)).
d)
thank our community
for their views and note that we have tried to balance the strong call for
continuation of crucial Council services with the desire to reduce financial
burden on households.
e)
approve our final
submission tabled at the meeting, Attachment B, to the Governing Body on the
Emergency Budget
f)
authorise
chairperson Lotu Fuli or deputy chairperson Dr Ashraf Choudhary to
communicate the views preferences of the local board to the Governing Body
and committees.
A division was called for, voting on which was as
follows:
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For
Member R Autagavaia
Deputy Chairperson A Choudhary
Chairperson L Fuli
Member R Robertson
Member D Trenberth
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Against
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Abstained
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The motion was declared carried by 5 votes to 0.
CARRIED
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Note: The division vote was
taken again at the request of Member R Robertson.
Deputy
Chair Choudhary and Member Robertson expressed their support for the
board’s feedback into the emergency budget except for the 3.5% rates
increase. Both members supported a 2.5% rates increase.
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Attachments
a 7 July 2020: Ōtara-Papatoetoe Local Board
- Item 15 Local Board input into the Emergency Budget 2020/2021, report
b 7 July 2020: Ōtara-Papatoetoe Local Board
- Item 15 Local Board input into the Emergency Budget 2020/2021, submission
to the Governing Body on the Emergency Budget
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16 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
4.48 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ōtara-Papatoetoe Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
