Agenda of Rodney Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting held on Wednesday 8 July 2020 as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Pest Free Coatesville

Te take mō te pūrongo

Purpose of the report

1. Gary Langridge has requested a deputation to update the Rodney Local Board on the Pest Free Coatesville Strategy.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) thank Mr Langridge for his presentation.

Attachments

a Pest Free Coatesville Strategy..................................................................... 117

8.2 Deputation: Mahurangi College lease for reserve land at Warkworth

Te take mō te pūrongo

Purpose of the report

1. Colin Binsted has requested a deputation to discuss a proposed lease for Mahurangi College.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) Thank Mr Binsted for his presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Rodney Local Board

15 July 2020

Approval to publicly notify a proposed new non-exclusive community licence to occupy to Mahurangi College Board of Trustees for reserve land at Warkworth

File No.: CP2020/07047

Te take mō te pūrongo

Purpose of the report

1. To seek approval to publicly notify Auckland Council’s intention to grant a new non-exclusive community licence to occupy to Mahurangi College Board of Trustees for land comprising part Falls Road River Reserve and View Road Bush Reserve, Warkworth.

Whakarāpopototanga matua

Executive summary

2. The Mahurangi College Board of Trustees currently has a Memorandum of Understanding in place with the Rodney Local Board signed on 14 June 2019. The Memorandum of Understanding relates to Mahurangi College’s occupation of the land comprising part Falls Road River Reserve and View Road Bush Reserve, Warkworth. It is a non-binding document which records the intent of both parties and their respective rights and responsibilities.

3. Mahurangi College occupies the subject land known as the “Mahurangi College Restoration Area” for purposes including:

i) teaching programme including environmental and sustainability classes

ii) restorative planting (the project is aligned with the New Zealand curriculum)

iii) pest monitoring and control

iv) assisting council in connecting communities with ecological integrity.

4. Mahurangi College has made a formal application to council for a new non-exclusive community licence to occupy the land it occupies. Mahurangi College has requested a term of tenure for 10 years with one right of renewal for 10 years.

5. The recommended term of a new non-exclusive community licence to occupy in accordance with the Auckland Council Community Occupancy Guidelines 2012 for bare land, is one term of five years with one right of renewal for five years.

6. Although the guidelines standard terms and conditions inform the basis of staff recommendations, the guidelines provide that local boards may, at their discretion, choose to vary from these recommendations on a case-by-case basis.

7. The underlying land is subject to the requirements of the Reserves Act 1977. As such, Auckland Council must publicly notify and engage with iwi on any proposed new non-exclusive community licence to occupy.

8. This report recommends that the Rodney Local Board approve the public notification of Auckland Council’s intention to grant Mahurangi College a non-exclusive community licence to occupy. The proposed terms and conditions would be in accordance with the Auckland Council Community Occupancy Guidelines 2012.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) approve the public notification of Auckland Council’s intention to grant Mahurangi College Board of Trustees a new non-exclusive community licence to occupy to be issued under the Reserves Act 1977 for 9.4 hectares (more or less) of land comprising part Falls Road River Reserve and View Road Bush Reserve, Warkworth (Attachment A to the agenda report). Any new non-exclusive community licence to occupy would be subject to the following terms and conditions:

i) term – five years commencing from the date of final local board approval and subject to the outcomes of the public notification process with one five year right of renewal

ii) rent - $1.00 plus GST per annum if demanded

b) nominate a hearings panel to hear, consider and decide on any submissions or objections received following the public notification process.

c) note that all other terms and conditions of the proposed new non-exclusive community licence to occupy would be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

d) request that council staff report back to the local board following public notification for a decision or final approval of the proposed new non-exclusive community licence to occupy.

Horopaki

Context

9. This report considers the licensing issues with respect to Mahurangi College Board of Trustees occupation of land at Warkworth.

10. The Rodney Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing and licence to occupy matters.

Tātaritanga me ngā tohutohu

Analysis and advice

Land and proposed new non-exclusive community licence to occupy

11. Falls Road River Reserve and View Road Bush Reserve are located adjacent to Mahurangi College, Warkworth. The nine land parcels comprising the two reserves are currently held in fee simple by Auckland Council and subject to the provisions of the Reserves Act 1977 (Attachment B to the agenda report). The parcels are classified as either a recreation reserve or a local purpose (Esplanade) reserve.

12. The table below contains information on the land parcels comprising 9.4 hectares (more or less) being the “Mahurangi College Restoration Area”

Reserve	Legal description of land parcel	Classification
View Road Bush Reserve	Lot 1 DP 37998	Recreation reserve
Falls Road River Reserve	Lot 28 DP 473121	Recreation reserve
Falls Road River Reserve	Lot 4 DP 89399	Local purpose (Esplanade) reserve
Falls Road River Reserve	Lot 29 DP 473121	Local purpose (Esplanade) reserve
Falls Road River Reserve	Lot 3 DP 336399	Recreation reserve
Falls Road River Reserve	Lot 3 DP 37998	Recreation reserve
Falls Road River Reserve	Lot 4 DP 209013	Local purpose (Esplanade) reserve
Falls Road River Reserve	Lot 2 DP 154663	Local purpose (Esplanade) reserve
Falls Road River Reserve	Lot 2 DP 423216	Local purpose (Esplanade) reserve

13. Staff recommend a new community non-exclusive community licence to occupy as opposed to a lease as while the proposed licensee will have rights and responsibilities under the terms of the licence agreement, the licensee would not have ‘exclusive use’ of the land comprising the reserves, thereby potentially precluding the public.

Mahurangi College Board of Trustees

14. Section 93 of the Education Act 1989 makes it a compulsory requirement for state schools and special institutions to have a board of trustees. Mahurangi College Board of Trustees is constituted under Part 9 and Part 12 of the Act.

15. Under the Crown Entities Act 2004, school boards of trustees constituted under the Education Act 1989 are determined to be Crown Entities and are bodies corporate. As such, Mahurangi College Board of Trustees is eligible to hold a non-exclusive community licence to occupy.

16. Mahurangi College Board of Trustees base its request for a licence term longer than the standard five years with one five year right of renewal, as follows:

Consideration	Significance
The memorandum of understanding between the Rodney Local Board and the Mahurangi College Board of Trustees signed 14 June 2019 for the “Mahurangi College Restoration Area” (MCRA) comprising the Falls Road River Reserve and View Road Bush Reserve, Warkworth.	The document includes information on the scope of the agreement, the intent of both parties and their respective rights and responsibilities (including reporting requirements by Mahurangi College Board of Trustees). The document contemplates a future licence to occupy agreement to the Mahurangi College Board of Trustees.
Plans for the construction of a cable suspended walkway across the Mahurangi River which separates the two reserve areas (Attachment C to the agenda report).	The requirement for the required ‘security of tenure’ to provide the Mahurangi College Board of Trustees with leverage to fundraise for the significant costs associated with the cable suspended walkway across the Mahurangi River.
Mahurangi College Board of Trustees purchase of a pontoon for the purposes of crossing the Mahurangi River.

Mahurangi College Board of Trustees future plan for a cable-suspended walkway

17. Mahurangi College Board of Trustees future plan for constructing a cable suspended walkway across the Mahurangi River is in its very early stages. Not only will Mahurangi College Board of Trustees have to fundraise for the full cost of the project, Mahurangi College will require Landowner Approval and Landlord Consent as first steps in the ‘on the plan’ construction process.

18. Obtaining these initial local board approvals in the future for the construction will enable Mahurangi College to apply for the required regulatory consents (e.g. resource and building consents) to construct the bridge. The local board will be presented with a formal report about these additional matters at the appropriate time. Mahurangi College will also need to budget for ongoing consequential maintenance and renewals.

Public notification and iwi engagement

19. In accordance with section 54(2) of the Reserves Act 1977, Auckland Council must publicly notify the proposed new non-exclusive community licence to occupy to the Mahurangi College Board of Trustees. The public notification process is governed by section 119 of the Reserves Act. Additionally, in accordance with section 4 of the Conservation Act 1987 which over-arches the Reserves Act, Auckland Council must engage with mana whenua identified as having an interest in land in the Rodney Local Board area about the proposal.

20. The public notification process will involve the publishing of an advertisement about the licence to occupy proposal in relevant local papers. Public are invited to make submissions and or objections and are allowed one calendar month to submit these and advise whether they wish to be heard. This may lead to a hearing process.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. The designated impact level of the recommended decision on green-house gas emissions falls within the “no impact” category because the proposal continues an existing activity and does not introduce new sources of emissions. Similarly, the activity of restorative planting can only enhance the environment.

22. The land comprising the proposed new non-exclusive community licence to occupy area sits partially within a flood plain (Attachment D to the agenda report). As the activities undertaken on the land are of an ‘outdoor nature’ there are no specific challenges to the proposal.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. Staff from council’s community empowerment unit and the parks team support the proposed new non-exclusive community licence to occupy to Mahurangi College Board of Trustees.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. On 6 May 2020 by way of email, council staff presented Rodney Local Board members with a memorandum about the proposal. No specific concerns were raised at this time.

25. The recommendations in this report support the Rodney Local Board Plan 2017 outcomes for:

i) communities are influential and empowered

ii) our harbours, water ways and environment are cared for, protected and healthy.

Tauākī whakaaweawe Māori

Māori impact statement

26. Engagement with iwi identified as having an interest in land in the Rodney Local Board geographical area will be undertaken about the proposal. Engagement will involve a presentation at an upcoming mana whenua north-west forum, held at Orewa on a monthly basis.

Ngā ritenga ā-pūtea

Financial implications

27. The costs associated with public notification about council’s intention to grant a new non-exclusive community licence to occupy is approximately $600.00. This cost will be borne by the Community Facilities Department. Should there be a hearing process, this may incur additional cost which is typically met by democracy services.

28. Council staff sought advice and input from the local board lead financial advisor about the matter and received positive feedback.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. Should the Rodney Local Board resolve not to approve public notification about the proposed grant of a new non-exclusive community licence to occupy to Mahurangi College Board of Trustees, this decision may:

i) be considered as a lack of good faith as the current Memorandum of Understanding in place between the local board and the college contemplates a future licence to occupy

ii) affect Mahurangi College’s ability to undertake its outdoor classroom activities

iii) increase Auckland Council’s maintenance responsibilities in terms of the land.

Ngā koringa ā-muri

Next steps

30. Council staff will engage with iwi and place an advertisement about the proposed new non-exclusive licence to occupy in relevant local papers.

31. Council staff will subsequently report back to the local board for a decision on the public notification process or final approval of the new non-exclusive community licence to occupy.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	GIS aerial view showing area for proposed new non-exclusive community licence to occupy to Mahurangi College Board of Trustees	15
b ⇩	GIS aerial view showing land parcels comprising Falls River Reserve and View Road Bush Reserve	17
c ⇩	Image showing a cable suspended walkway	19
d ⇩	GIS aerial view from Auckland Council's Hazard Viewer	21

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 July 2020

Renewal and variation of community lease to Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa at Sinclair Park, Macky Road, Kaukapakapa

File No.: CP2020/07707

Te take mō te pūrongo

Purpose of the report

1. To grant a renewal and variation of the community lease to Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa for the land it occupies at Sinclair Park, Macky Road, Kaukapakapa.

Whakarāpopototanga matua

Executive summary

2. Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa (formerly The North Shore Playcentre Association Incorporated) has a community lease with council for land at Sinclair Park. The lease commenced 26 March 1987 for one term of 33 years expiring 25 March 2020. The lease provides for a right of renewal for an additional 33 years effecting final expiry on 25 March 2053.

3. Playcentre Aotearoa has formally applied to council to exercise its right of renewal of community lease. A variation of the lease agreement is required to record the following:

· Auckland Council’s Smoke Free Policy 2017 – 2025 Implementation Plan that included a commitment to inserting a smoke-free compliance in all community lease agreements as they come up for renewal.

4. Playcentre Aotearoa has agreed to the variation of its lease agreement to include a smoke-free clause.

5. This report recommends that the Rodney Local Board grant Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa a renewal and variation of its community lease in accordance with the current lease agreement dated 19 June 1991 for the land it occupies at Sinclair Park, Macky Road, Kaukapakapa.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) grant a renewal and variation of the community lease between the former Rodney County Council and Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa (formerly The North Shore Playcentre Association Incorporated) dated 19 June 1991 for 1483 square metres of land at Sinclair Park, Macky Road, Kaukapakapa, legally described as Lot 1 DP 113164 Block XI Kaipara Survey District (Attachment A to the agenda report) subject to the following terms and conditions:

i) term – 33 years commencing 26 March 2020

ii) rent - $10.00 plus GST per annum if demanded

iii) inclusion of a clause prohibiting all users of the facility from smoking within the leased area

b) note that all other terms and conditions will accord with the existing lease agreement dated 19 June 1991.

Horopaki

Context

6. This report considers the leasing issues with respect to Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa occupation of 1483 square metres of land at Sinclair Park, Macky Road, Kaukapakapa,

7. The Rodney Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu

Analysis and advice

Land, improvements, community lease and right of renewal

8. The land occupied by Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa at Sinclair Park, Macky Road, Kaukapakapa is legally described as Lot 1 DP 113164 Block XI Kaipara Survey District. The land parcel comprises 1483 square metres and is contained in its parent title NA753/192 (Limited as to Parcels and Title).

9. Lot 1 DP 113164 is currently held in fee simple by the Auckland Council as a classified local purpose (playcentre) reserve and subject to the provisions of the Reserves Act 1977. This classification legally supports playcentre’s activities.

10. In 1987, the former Rodney County Council granted Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa (formerly The North Shore Playcentre Association Incorporated) a community lease for land at Sinclair Park for the purposes of maintaining and operating a playcentre. The playcentre is well maintained and managed.

11. The lease commenced 26 March 1987 for one term of 33 years expiring 25 March 2020. The lease provides for a right of renewal for an additional 33 years from 26 March 2020, effecting final expiry on 25 March 2053.

12. There are three pre-conditions to the renewal which have been satisfied and are detailed in the table below:

Pre-conditions	Satisfaction
That the lessee has not been in breach of the terms of its lease agreement.	The lessee has met the terms contained within its lease agreement.
That the lessee gives the lessor (council) notice not more than six months or less than three months before the expiration of the current term that it wishes to exercise its right of renewal provided for under the lease.	The lessee formally applied to council as lessor to exercise its right of renewal within the set timeframe.
That in the opinion of the lessor, the lease area is not required for other purposes.	Council’s community leasing staff sought feedback from the service, strategy and integration team about the proposal. The feedback included; “we don’t see a problem with Playcentre from a management plan point of view.”

Requirements for a variation to the current lease agreement

13. In 2017 Auckland Council adopted a Smokefree Policy 2017 – 2025 Implementation Plan that included a commitment to inserting a smokefree compliance clause in all community lease agreements as they come up for renewal (a clause has been included in all new lease agreements since that time). The clause means that all users of the facility would not smoke within the lease area.

Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa

14. Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa is registered as a Charitable Trust under the Charitable Trusts Act 1957.

15. Playcentre Aotearoa’s purpose is to provide parent-led childhood education from birth to six years. Playcentre Aotearoa also provides education and support for its members.

Playcentre Aotearoa – Kaukapakapa Branch

16. Playcentre Aotearoa Kaukapakapa started in 1974 in a garage on Sinclair Park. The water supply for playcentre’s needs was collected in a bucket from an outside tap. The heating source in winter was a chip heater. In 1985, the garage was shifted to a drier area of Sinclair Park and extended. In 1992, due to growth, Playcentre Aotearoa Kaukapakapa again extended its garage.

17. Playcentre Aotearoa Kaukapakapa currently has 22 children attending the centre.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The designated impact level of the recommended decision on Green House Gas emissions falls within the “no impact” category because the proposal continues an existing activity and does not introduce new sources of emissions.

19. Climate change has an unlikely potential to impact the term proposed because the site does not sit directly within a flooding zone of a 1-in-100 years rainstorm event by river or surface flooding (Attachment B to the agenda report).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. Staff sought feedback from Arts Community and Events Strategic Broker who was supportive of the proposal.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The recommendations in this report support the Rodney Local Board Plan 2017 outcome of ‘communities are influential and empowered’.

Tauākī whakaaweawe Māori

Māori impact statement

22. Staff prepared a power point document containing detail on the lease renewal for presentation (via Skype) to mana whenua representatives in attendance at the north west mana whenua forum scheduled to have been held in Orewa on Wednesday 1 April 2020. Unfortunately, the forum was cancelled.

23. Staff subsequently circulated the presentation to mana whenua representatives via email. Staff received feedback from the Kaitiaki for Ngāi Tai - Taiaomaurikura to the effect that the iwi not require any engagement and have no objection to the proposal. Additionally, that for the most part the proposal is not within its operational rohe and as such, anticipate other local iwi may comment further. Staff has not received any further feedback on the matter.

24. Playcentre Aotearoa incorporates Māori philosophies and tikanga (protocols) in its sessions and hui (meetings). This is done through waiata (songs), karakia (prayers) and stories. Playcentre Aotearoa follows Te Whāriki Model (Te Whāriki is underpinned by a vision for children who are competent and confident learners and communicators, healthy in mind, body and spirit, secure in their sense of belonging and in the knowledge that they make a valued contribution to society).

Ngā ritenga ā-pūtea

Financial implications

25. There is no direct cost to council associated with the renewal and variation of the lease.

26. Council staff sought advice and input from the local board lead financial advisor about the matter and received positive feedback.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. As Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa has met the pre-conditions to the renewal term provided for in its community lease with council, should the Rodney Local Board resolve not to grant the renewal this may be viewed as a lack of good faith.

28. Secondly, refusal to grant the renewal without good reason would constitute a breach of contractual obligations by council as lessor.

Ngā koringa ā-muri

Next steps

29. Subject to the Rodney Local Board granting Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa a renewal and variation of its community lease, council staff will draft up the necessary deeds for signing and sealing by playcentre and subsequent execution by council.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	GIS aerial view showing lease area	27
b ⇩	GIS aerial view from Auckland Council's Hazard Viewer	29

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 July 2020

Grant a new community lease to Tauhoa Primary School Board of Trustees for land at Naumai Domain Recreation Reserve, Naumai Road, Tauhoa

File No.: CP2020/09154

Te take mō te pūrongo

Purpose of the report

1. To grant a new community lease to Tauhoa Primary School Board of Trustees for land at Naumai Domain Recreation Reserve, Tauhoa

Whakarāpopototanga matua

Executive summary

2. Tauhoa Primary School Board of Trustees has an existing community lease entered into with the former Rodney District Council for a portion of the land at Naumai Domain Recreation Reserve. The community lease commenced 1 January 2003 and expired 31 December 2013. The lease continues to hold over on the existing terms and conditions until a further decision is made. The required use under the lease is for playing fields for the school.

3. A local farmer has had the benefit of consecutive licences to occupy over a separate portion of Naumai Domain Recreation Reserve for the purposes of grazing. The grazing licence has expired and after being given notice and as agreed, the farmer vacated the land and removed his equipment in early February 2019 after harvesting a final crop of hay.

4. Tauhoa Primary School Board of Trustees formally applied to council for a new community lease over its existing portion of land at Naumai Domain Recreation Reserve and in addition, the portion formerly under the grazing licence. Tauhoa Primary School wishes to utilise the latter portion for recreational and teaching purposes.

5. The Naumai Domain Recreation Reserve Management Plan contemplates the community lease to the school for its existing area. However, a new community lease for the portion of the reserve formerly licenced to the farmer is neither contemplated nor in conformity with the reserve management plan. As such, the proposed new community lease for this portion was publicly notified and engagement undertaken with iwi. All required statutory processes have now been satisfied.

6. All the Crown-owned land comprising Naumai Domain Recreation Reserve is subject to the Ngāti Whātua o Kaipara Claims Settlement Act 2013. As such, the grant of any new lease by council over the land must be made subject to the provisions of the Act.

7. This report recommends that the Rodney Local Board grant a new community lease to Tauhoa Primary School Board of Trustees for portions of land at Naumai Domain Recreation Reserve as follows:

· the portion of land under its existing community lease

· the portion of land formerly under the grazing licence

· in addition to the standard terms and conditions of a community lease, the lease agreement will contain conditions specifically relating to the keeping of live-stock.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) grant Tauhoa Primary School Board of Trustees a new community lease being 37,220 square metres (more or less) of the land legally described as Part Allotment 47 Parish of Tauhoa at Naumai Domain Recreation Reserve, Naumai Road, Tauhoa (Attachment A to the agenda report) to be issued under the Reserves Act 1977 and subject to the following terms and conditions:

i) term – five years with one five year right of renewal commencing 1 August 2020

ii) rent - $1.00 plus GST per annum if demanded

iii) the provisions of the Ngāti Whātua o Kaipara Claims Settlement Act 2013

iv) the inclusion of clauses specifically relating to the keeping of live-stock

v) the community outcomes plan be appended as a schedule to the lease agreement

b) approve the Tauhoa Primary School Board of Trustees Community Outcomes Plan (Attachment B to the agenda report).

Horopaki

Context

8. This report considers community leasing matters with respect to Tauhoa Primary School Board of Trustees occupation of part the of land at Naumai Domain Recreation Reserve.

9. The Rodney Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu

Analysis and advice

Land and current community lease to Tauhoa Primary School

10. Naumai Domain Recreation Reserve is located adjacent to Tauhoa Primary School on Naumai Road (off Kaipara Coast Highway), Tauhoa (Attachment C to the agenda report). The reserve is owned by the Crown, held through the Department of Conservation and vested in Auckland Council, in trust, for recreational purposes.

11. The reserve is subject to the provisions of the Reserves Act 1977 and is classified as recreation reserve. Additionally, the reserve is subject to the provisions of the Ngāti Whātua o Kaipara Claims Settlement Act 2013 and comprises the following parcels:

Legal description	Certificate of title	Hectares
Part Allotment 47 Parish of Tauhoa	CT 768/264 North Auckland Registry	0.9611
Part Allotment 47 Parish of Tauhoa	CT 768/262 North Auckland Registry	3.8957
Total		4.8568

12. The Tauhoa Primary School is situated on undulating terrain which is unsuitable for playing fields, hence the school has leased a portion of Naumai Domain Recreation Reserve since 1964 for the purposes of playing fields. The current community lease commenced 1 January 2003 and expired 31 December 2013 and continues to hold over on a month-to-month basis on its existing terms and conditions.

Fencing of Naumai Domain Recreation Reserve

13. Reserve fencing was initially undertaken in 1968 and during subsequent decades, had become dilapidated. Responsibilities for fencing as recorded in lease and licence agreements to the Tauhoa Primary School and local farmer respectively, was that of ‘maintenance and repair’, fair wear and tear excepted.

14. Similarly, the operative Reserve Management Plan adopted by the former Rodney District Council on 29 March 2001 states that “overall responsibility for the reserve lies with council”. As the state of the fencing was unfit for purpose, council staff organised for works to renew the fencing.

15. The works were costed, quoted and commenced prior to the onset of COVID-19 and completed in early June 2020. By virtue of a new lease agreement, the school will be responsible for the ongoing maintenance and repair of the renewed fencing.

New community lease

16. Tauhoa Primary School Board of Trustees has formally applied for a new community lease as follows:

Legal description	Hectares	Purpose	Notes
Part Allotment 47 Parish of Tauhoa	1.477 hectares	Playing fields	Area under Tauhoa Primary School’s current community lease. The new lease agreement for this portion of Naumai Domain Reserve will be issued under section 54 of the Reserves Act 1977
Part Allotment 47 Parish of Tauhoa	2.33 hectares	Primarily for an ‘outdoor classroom’	Area formerly under grazing licence. The new lease agreement for this portion of Naumai Domain Reserve will be issued under section 73(3) of the Reserves Act 1977

17. Council staff has worked alongside Tauhoa Primary School Board of Trustees to draft a community outcomes plan. Subject to the local board granting a new community lease, the approved plan will be appended as a schedule to the lease agreement.

Public notification and iwi engagement

18. The Naumai Recreation Reserve Management Plan contemplates the community lease to the school on a portion of the reserve for recreational purposes. However, a new community lease for the portion of the reserve formerly licensed to the farmer is neither contemplated nor in conformity with the reserve management plan. As such, the proposed new community lease for this portion was publicly notified under section 73(4) of the Reserves Act 1977 and engagement undertaken with iwi under section 4 of the Conservation Act 1987.

19. To meet the statutory requirements, public notices were placed in the Rodney Times on 9 and 16 July 2019 and the Mahurangi Matters on 17 July 2019. The proposal was also advertised on the Auckland Council website. Submitters were allowed one calendar month to make submissions or objections to the proposal. During this period, council staff received one query but no submissions or objections.

Tauhoa Primary School community

20. Tauhoa School has a long history of educating children in the rural area for over 135 years. The school is currently classified as a U1, decile six school with two classrooms operating. Its current roll is 45.

21. The school promotes the demonstration of Tauhoa Citizenship, where all the students strive to do their best for themselves, their learning and displaying the values of respect and responsibility to others and their environment.

22. The school enjoys a supportive community spirit and a passion to do the best for its tamariki (children). The school community relishes the environment in which they live and promotes the care of their land. Whilst continuing to celebrate its traditional rural background, the school also seeks to create a 21st century learning environment.

Tauhoa Primary School use of lease area

23. Tauhoa Primary School Board of Trustees intends to use the land provided for under the community lease for two distinct purposes:

· provision of land for the school and the community for safe walking, running and fitness as residents from the Tauhoa community cannot enjoy these recreational pursuits on the major state highway, nor on gravel driveways

· provision of land for an educational programme for students to learn farming, agricultural and animal husbandry skills (members of the rural community will be actively involved with the undertaking).

Status of Tauhoa Primary School Board of Trustees (as lessee)

24. Section 93 of the Education Act 1989 makes it a compulsory requirement for state schools and special institutions to have a board of trustees. Tauhoa Primary School Board of Trustees is constituted under Part 9 and Part 12 of the Act.

25. Under the Crown Entities Act 2004, school boards of Trustees constituted under the Education Act 1989 are determined to be Crown Entities and are bodies corporate. As such, Tauhoa Primary School Board of Trustees is eligible to hold a community lease.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. The designated impact level of the recommended decision on green-house gas emissions falls within the “no impact” category because the proposal continues an existing activity and does not introduce new sources of emissions.

27. The land comprising the proposed new lease area sits partially within a flood plain (Attachment D to the agenda report). As the activities undertaken on the land are of an ‘outdoor nature’ there are no specific challenges to the proposal.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. Staff from council’s community empowerment unit support the proposed new community lease. Similarly, staff from council’s community policy and planning and parks, sports and recreation teams support the proposal.

29. Council staff from the Farm Business and Operations team, Community Facilities Department will provide necessary input into the lease clauses pertinent to the keeping of live-stock.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. At its workshop of 14 February 2019, the Rodney Local Board Parks and Recreation Committee was presented with and discussed a memorandum by council staff about the proposal. No specific concerns were raised at this time.

31. At its business meeting of 21 March 2019, the Rodney Local Board, Parks and Recreation Committee resolved to approve the public notification and engagement with iwi of the proposed new community lease to the Tauhoa Primary School Board of Trustees (resolution number RODPC/2019/7).

32. The recommendations in this report support the Rodney Local Board Plan 2017 outcomes for:

· communities are influential and empowered

· parks and sports facilities that everyone can enjoy.

Tauākī whakaaweawe Māori

Māori impact statement

33. Naumai Domain Recreation Reserve is subject to Section 122 of the of the Ngāti Whātua o Kaipara Claims Settlement Act 2013. As such, the grant of any new lease by council over the land must be made subject to the Ngāti Whātua o Kaipara Claims Settlement Act 2013.

34. Engagement with iwi identified as having an interest in land in the Rodney Local Board geographical area was undertaken about the proposal. Staff presented the proposal to key representatives for mana whenua in attendance at the mana whenua north-west forum, held at Orewa on 3 April 2019. Key representatives did not raise any specific concerns at this time.

35. The Tauhoa Primary School Charter contains information on how it endeavours to develop an awareness of tikanga Māori, te reo Māori and provide the means of fostering better cultural understanding consistent with Te Tiriti o Waitangi as detailed in Attachment E to the agenda report.

Ngā ritenga ā-pūtea

Financial implications

36. The costs associated with public notification and engagement with iwi about council’s intention to grant a new community lease was approximately $600.00. This cost was borne by the Community Facilities Department.

37. The costs associated with the fencing renewal works was $57,831.48. The cost was classified as critical works under health and safety and funds were sourced from the Rodney Local Board 2020/2021 budget thus:

· ensuring stock could not stray on to the main highway (stock had breached gaps in the dilapidated fencing)

· ensuring stock were kept away from the newly installed waste-water system servicing the rural hall on the reserve

· ensuring stock were kept out of the natural water-way located on a section of the reserve.

38. Council staff sought advice and input from the local board lead financial advisor about the matter and received positive feedback.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. Should the Rodney Local Board resolve not to grant a new community lease this decision may:

· deny the Tahoa Primary School and the local community of adequate land on which to undertake its recreational activities and its potential to develop part of the land for an educational programme for students to learn farming and agricultural skills

· increase Auckland Council’s maintenance requirements in terms of mowing and maintaining the reserve.

Ngā koringa ā-muri

Next steps

40. Subject to the local board granting a new community lease, council staff will draft the related documents for signing and sealing by the Tauhoa Primary School Board of Trustees and subsequent execution by council.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	GIS aerial view of Naumai Domain Recreation Reserve showing lease area	37
b ⇩	Tauhoa Primary School Community Outcomes Plan	39
c ⇩	Locality plan	41
d ⇩	GIS aerial view from Auckland Council's Hazard Viewer	43
e ⇩	Tauhoa Primary School Charter information	45

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 July 2020

Park and Ride Project at 80 Great North Road, Warkworth

File No.: CP2020/09222

Te take mō te pūrongo

Purpose of the report

1. To seek approval to proceed with community engagement, completion of the detailed design, lodgement of the resource consent applications and procurement of construction contract for the proposed Park and Ride facility at 80 Great North Road, Warkworth.

Whakarāpopototanga matua

Executive summary

2. This report responds to a request from the Rodney Local Board that Auckland Transport continue refining the project design and costs for the 80 Great North Road, Warkworth park and ride facility and present to a future workshop in the future for decision.

3. There are two designs options:

· Option 1 offers 131 carparks at a cost of $5,000,000

· Option 2 offers 109 carparks at a cost of $4,600,000.

4. Following discussion with Auckland Council Community Facilities it has been identified that there is an estimated $177,000.00 cost for the removal of ground asbestos contamination at the site.

5. That Auckland Transport is progressing the opportunity to negotiate a Group Services Agreement with Auckland Council Community Facilities for the procurement of Auckland Transport led contract for construction of both Park and Ride at 80 Great North Road, Warkworth and the Warkworth Showgrounds to Kowhai Park Reserve walkway.

6. The report ultimately seeks approval of the Park and Ride design option, continue with community engagement on the detailed design, lodgement of the resource consent applications and procurement of construction contracts in collaboration with Auckland Council Community Facilities.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) approves

i) Option 1 to provide 131 car parks at an estimated total construction cost of $5,000,000 or;

ii) Option 2 to provide 109 car parks at an estimated total construction cost of $4,600,000

b) approves the change to the Rodney Local Board Transport Targeted Rate budget allocation for projects in the Warkworth subdivision

c) approves negotiating a Group Services Agreement between Auckland Transport and Auckland Community Facilities for the removal of ground asbestos contamination for 80 Great North road, Warkworth Park and Ride site

d) approves the estimated construction budget of $177,000.00 for the removal of ground asbestos contamination at 80 Great North Road, Warkworth Park and Ride site

e) approves proceeding with community engagement jointly with Auckland Council Community Facilities for the detailed design of 80 Great North Road, Warkworth Park and Ride site.

f) approves exploring the opportunity to negotiate a Group Services Agreement with Auckland Council Community Facilities for procurement of an AT led contract for construction of both Park and Ride at 80 Great North Road, Warkworth and the Warkworth Showgrounds to Kowhai Park Reserve walkway.

g) approves proceeding with land agreement with Auckland Council Community Facilities for using the 80 Great North Road, Warkworth land for a Park and Ride.

Horopaki

Context

7. At the 24 May 2018, Rodney Local Board meeting, the local board adopted a Rodney Local Board Transport Targeted Rate, which is currently scheduled to run for 10 years (2018 – 2028) to accelerate transport investment in the Rodney Local Board area (Resolutions number RD/2018/61).

8. The targeted rate supports and funds new park and ride facilities at Warkworth and Kumeu / Huapai, new footpaths, new bus stops and bus services.

9. The original proposal for the Rodney Local Board Transport Targeted Rate allocated potential projects based on estimated costs at the time, so that each subdivision within the Rodney Local Board area received a proportion of the benefits of the targeted rate, that equated to the proportion of the revenue collected from that subdivision.

10. Table 1 – Allocation of targeted rate benefits for Warkworth subdivision as set out in Attachment B to the agenda report tabled at the Rodney Local Board meeting 24 May 2018.

Project	10 years OPEX	10 years CAPEX	10 years Total	10 years total (inflated)
Warkworth Park and Ride	$285,208	$1,200,000	$1,485,208	$1,512,295
Bus service from Wellsford to Warkworth	$1,040,000	$10,000	$1,050,000	$1,148,771
New Footpaths	$12,310	$6,891,587	$6,903,897	$7,983,924
Total	$1,337,518	$8,101,587	$9,439,105	$10,644,990

11. In August 2019 Auckland Transport (AT) progressed the design of a Park and Ride at 80 Great North Road, Warkworth. The scope of the proposed Park and Rides includes detailed design, community engagement, resource consenting and construction.

12. The Rodney Local Board also has a work programme item in financial year 2019/2020 to develop a new walkway/cycleway that links Warkworth Showgrounds with Kowhai Park Reserve. The implementation of these works is managed by Auckland Council Community Facilities and the design is integrated with the Park and Ride in coordination with AT.

13. At the 17 June 2020, Rodney Local Board meeting, the local board approved the developed design of a shared path through the former Atlas site (80 Great North Road, Warkworth) linking Warkworth Showgrounds and Kowhai Park Reserve and staging the construction over future years in an order that aligns with available funding (Resolution number RD/2020/55).

14. In November 2019, AT presented the draft detailed design for the Park and Ride to the local board for information and feedback. The cost for asbestos ground contamination removal was considered high and AT was advised by the local board to investigate options to reduce the cost estimates.

15. Auckland Transport was also to identify further opportunities for integration of the Park and Ride with Warkworth Showgrounds to Kowhai Park Reserve walkway project as both these projects are now in similar stage of design development therefore the overall construction cost can be optimised.

16. At the 18 March 2020, Rodney Local Board meeting, the local board noted AT’s request to further refine the Park and Ride design and cost estimates and requested that AT present back to a workshop for a decision. (Resolution number RD/2020/19).

17. This report is a response to resolution RD/2020/19 and provides information about:

· the Park and Ride design options.

· construction cost estimates.

· the design integration with Warkworth Showgrounds to Kowhai Park Reserve walkway.

· the collaborative approach between AT and Auckland Council Community Facilities is proposed for community engagement, procurement of construction contract for removing existing asbestos ground contamination and construction of both projects.

· an approach to reallocate budgets for various projects in the Warkworth subdivision so that the Park and Ride can be funded within the overall approved fiscal envelope.

Tātaritanga me ngā tohutohu

Analysis and advice

Design Options

18. Two design options are considered for the Park and Ride. The details are discussed below.

Option 1 (131 car parks)

19. AT has prepared a draft detailed design for Option 1, (Attachment A to the agenda report).

20. This option has:

· provision of five - P5 spaces (kiss and ride)

· 10 - P240 spaces

· 112 general spaces

· four accessible spaces and bike racks.

21. A toilet block supplied by AT at no additional cost to the project will be installed near the entrance to the site. New northbound and southbound bus stops will be provided on State Highway 1 (SH1) to service the car parks. New southbound bus stop on SH1 will be accessed by a signalised pedestrian crossing.

22. Option 1 includes a central raised 3m wide shared path (boardwalk) across the full length of the site to provide safe pedestrian access to the bus stops within the site and on SH1. The provision of this shared path and its central location is considered essential for safe pedestrian movements. The Park and Ride shared path is integrated with the Warkworth Showgrounds to Kowhai Park Reserve walkway.

23. This design integration could reduce the overall construction cost estimates for both the projects. Earlier a road safety audit reconfirming suitability of design layout of Park and Ride shared path and its connection with Warkworth Showgrounds to Kowhai Park Reserve walkway was also completed.

24. The estimated construction cost of Option 1 is $5,000,000.00 including contingency and ground asbestos contamination removal costs. The cost breakdown is shown in table 2.

25. As shown in table 1, a total budget of $1,512,295 was allocated for the Park and Ride project. The draft detailed design is developed in accordance with the minimum AT park and ride standards. Based on the draft detailed design the revised cost estimates are higher than the initial budget estimates due to the following reasons:

· the Park and Ride now has provisions for bus stops inside the site and on SH1 with safe pedestrian crossing facilities to suit operation of the planned bus services

· the total volume of earthworks to form the Park and Ride is significantly higher, the previous estimates assumed car park on a flat site

· the cost of lighting, CCTV and traffic signals was not included in the previous estimates

· the extent of ground asbestos contamination removal was not known and therefore not included in the previous estimates.

· The detailed design, consenting and management cost for an increased project works is higher than previously estimated.

Option 2 (109 car parks)

26. Auckland Transport has prepared a concept design for Option 2, (Attachment B to the agenda report).

27. This is an optimised design to reduce the total volume of earthworks from the site. Earthworks cannot be avoided completely due to the difference between the existing and design ground levels. The design features of Option 2 are similar to Option 1 but with 22 less car parks. The cost to address ground contamination and approach to construction management is the same as Option 1.

28. The estimated construction cost of Option 2 is approximately $4,600,000.00 including contingency and ground asbestos contamination removal costs, the cost breakdown is shown in table 1.

Asbestos ground contamination removal

29. The investigation report produced by Auckland Council Community Facilities indicates that the 80 Great North Road site has asbestos and hydrocarbon contamination. AT has reviewed the technical findings of the contamination report and estimated a cost of $177,000.00 for the removal of ground contamination, which is a significant reduction from the preliminary cost estimates.

30. Auckland Council Community Facilities has awarded a contract to demolish the existing building structures on site. AT plans to negotiate a Group Services Agreement with Auckland Council Community Facilities, which allows for the removal of asbestos ground contamination using the Auckland Council Community Facilities demolition contractor currently working on site.

31. This approach will reduce the overall health and safety risk by eliminating double handling of contaminated material before the Park and Ride construction begins in December. It is agreed with Auckland Council Community Facilities that AT will produce the consent application for contamination removal and the applicant will be Auckland Council Community Facilities.

Construction approach for Park and Ride and Warkworth Showgrounds to Kowhai Park Reserve walkway

32. AT plans to explore further opportunities to negotiate a Group Services Agreement with Auckland Council Community Facilities for the procurement of AT led contract for construction of both Park and Ride and Warkworth Showgrounds to Kowhai Park Reserve walkway subject to the completion of the detailed design of the shared path and reconfirmation of funding for the construction phase.

33. Both these projects are now in the stage of design development. There is an opportunity to optimise the overall construction management cost through this joint approach.

34. Table 2- Options construction cost estimates, Park and Ride at 80 Great North Road, Warkworth:

Item No.	Description	Option 1, Cost ($)	Option 2, Cost ($)	Difference ($)
1.	Total Construction Cost Estimate	$5,000,000	$4,600,000	$400,000.00
2.	Total car parks	131	109	22
3.	Contingency (included in item 1 above)	$714,963	$649,828.00	$65,135
4.	Contamination removal - consenting fees, temporary works and physical works (included in item 1 above)	$177,000	$177,000	$0.00
5.	Cost per car park	$38,168	$42,202	$4,034

Options comparison and summary

35. Option 1 offers more car parks by using all of the available land.

36. Option 2 has a reduced capital cost.

37. Further details about the financial impacts, including about those at a programme level is included in the financial impacts section below.

Tauākī whakaaweawe āhuarangi

Climate impact statement

38. The existing asbestos ground contamination at the Park and Ride site is proposed to be removed safely off site which will reduce any further environmental risks.

39. The stormwater quality for run off will be improved at the Park and Ride site utilising bio-filtration swales under the central boardwalk.

The proposed Park and Ride provides an alternative to private vehicle travel, reducing the carbon footprint of its own operations and promotes use of public transport.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

40. AT is working with Auckland Council Community Facilities department in order to integrate the Park and Ride design with the proposed design of the Warkworth Showgrounds to Kowhai Park Reserve walkway. Opportunities to collaborate throughout development of both projects have been identified including community engagement and procurement of construction contracts.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41. proposed decision of receiving the report supports the Rodney Local Board view to support local construction businesses and boost the local economy.

Tauākī whakaaweawe Māori

Māori impact statement

42. Mana Whenua consultation has been undertaken. A Cultural Impact Assessment was prepared by Ngāti Manuhiri for the Park and Ride. AT has shared all the feedback received from engagement with Mana Whenua with Auckland Council Community Facilities. AT and Auckland Council Community Facilities will continue to engage with Mana Whenua during the next stages of the design and construction.

Ngā ritenga ā-pūtea

Financial implications

43. Table 3 - Financial update, 80 Great North Road, Warkworth

Project Name

Phase

FY 2019/20

Budget estimate ($)

FY 2019/20

Actual YTD Spend ($)

Warkworth Park and Ride

Design

$235,430

$221,040

44. Table 4- Cash Flow for 80 Great North Road, Warkworth Option 1 (131 car parks)

	Phase	FY 2019/20 (actual)	FY 2020/21 (estimate)	FY 2021/22 (estimate)	Total
Warkworth Park and Ride	Design	$221,040	$145,455	$46,777	$413,272
Warkworth Park and Ride	Construction	-	$4,750,000	$250,000	$5,000,000
		$221,040	$4,895,455	$296,777	$5,413,272

Programme Impacts

45. Table 5- recommended change to the budget allocation of Warkworth subdivision targeted rate benefits for 80 Great North Road, Warkworth Option 1 (131 car parks)

Project	10 years budget (approved)	Revised 10 years budget (recommended)	Change
Warkworth Park and Ride	$1,512,295	$5,413,272	+$3,900,977
Bus service from Wellsford to Warkworth	$1,148,771	$1,148,771	-
New Footpaths (Warkworth subdivision)	$7,983,924	$4,082,947	-$3,900,977

46. Maintaining the total Rodney Local Board Transport Targeted Rate budget allocation for Warkworth subdivision, it is proposed that the additional budget required for the Warkworth Park and Ride is allocated by reducing the original budget allocation for New Footpaths as shown in table 5. The New Footpath project budget is not committed therefore the proposed reallocation of budgets is achievable. If Park and Ride Option 2 is approved the change to budget allocation could be reduced by $400,000.

47. The total targeted rate of $8,518,789 is received and a sum of $3,452,364 has been allocated up to the end of financial year 2019/2020. Preliminary cash flow analysis indicates that the construction cash flow for the Park and Ride can be accommodated within the available funding envelope.

48. Before proceeding to procurement of construction contract another detailed cash flow analysis will be done and the start of construction will be managed accordingly.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49. There is a medium risk that the design and consenting of the Warkworth Showgrounds to Kowhai Park Reserve walkway is not ready for construction at the same time as that planned for the Park and Ride. This may delay the start of the Park and Ride construction which is currently planned to start in December and has an estimated construction period of eight months. The project programme and budget details will be finalised in the Group Services Agreement between the two organisations.

50. Engagement with the community will be undertaken as part of the design phase. There is a risk that individuals within the community may not be in support of the Park and Ride detailed design. This may delay the project and result in additional costs through the resource consent, redesign and reengagement. This risk is considered to be low and it should be accepted.

51. There is a low risk of scope creep, change to the design requirements and increase in cost as the design progresses due to stakeholder opposition (approval to be sought prior to finalising designs) – Waka Kotahi New Zealand Transport Agency (land owner design approval to use State Highway road corridor), Auckland Council, Panuku, Watercare and utility service providers.

52. There is a risk that any future outbreaks due to COVID-19 may have an impact on the project delivery timeframes.

Ngā koringa ā-muri

Next steps

53. Following approval from the Rodney Local Board AT will commence with community engagement, continued engagement with Mana Whenua, detailed design, lodgement of the resource consent applications and procurement of construction contracts for the Park and Ride at 80 Great North Road, Warkworth.

54. After receiving approval of the Park and Ride design pption by the local board, AT plans to negotiate a Group Services Agreement with Auckland Council Community Facilities to begin removal of ground asbestos contamination in August.

55. Feedback from the community engagement process will be shared with the local board through a workshop forum prior to finalising the detailed design of the Park and Ride. This will enable any significant design changes to be considered and incorporated prior to commencing the procurement of construction contract. AT will also refine the design to optimise the Park and Ride cost estimates.

56. Auckland Transport begins negotiating a potential Group Services Agreement with Auckland Council Community Facilities for the procurement of AT led contract for construction of both Park and Ride and Warkworth Showgrounds to Kowhai Park Reserve walkway.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Warkworth Park and Ride option one	55
b ⇩	Warkworth Park and Ride option two	57

Ngā kaihaina

Signatories

Author

Susan Barakat – Principal Engineer, Investigation and Design (AT)

Authoriser

Richard Firth – Delivery Manager North/West (AT)

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 July 2020

Auckland Transport update on the Rodney Local Board Transport Targeted Rate - July 2020

File No.: CP2020/09210

Te take mō te pūrongo

Purpose of the report

1. To update the Rodney Local Board on the work programme being delivered by Auckland Transport using the funding from the Rodney Local Board Transport Targeted Rate.

Whakarāpopototanga matua

Executive summary

2. This report provides general information about the Rodney Local Board Transport Targeted Rate including:

· The Rodney Local Board Transport Targeted Rate is currently scheduled to run for 10 years (2018–2028) to accelerate transport investment in the Rodney Local Board area. This funding has been ring-fenced for transport projects which are not included in the Regional Land Transport Plan 2018-2028. The Rodney Local Board Transport Targeted Rate supports and funds new park and ride community hub facilities at Warkworth and Kumeu-Huapai, new footpaths, new bus stops and new bus services.

· The Rodney Local Board Transport Targeted Rate has been allocated for the potential projects based on the estimated cost at that time, so that each subdivision within the Rodney Local Board area received a proportion of the benefits of the targeted rate, that equated to the proportion of the revenue collected from that subdivision.

· Warkworth and Kumeu sites have been selected for park and ride community hubs and detailed designs are undertaken. Warkworth site is currently close to design completion and will be seeking funding approval for the construction works in the financial year FY2020/2021. An overall financial summary is provided in this report.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) receive the Auckland Transport update on the Rodney Local Board Transport Targeted Rate - July 2020

Horopaki

Context

3. In May 2018, the Rodney Local Board recommended (Resolution number RD/2018/61) that the Governing Body approve a targeted rate to accelerate investment in transport in the Rodney Local Board area. The recommendation was accepted and the Rodney Local Board Transport Targeted Rate (RLBTTR) is currently scheduled to run for 10 years (2018 – 2028).

4. Auckland Council receives the rates payments and Auckland Transport administers the fund on behalf of the local board.

5. The RLBTTR is ring-fenced for transport projects in Rodney Local Board area that are not included in the Regional Land Transport Plan 2018-2028. It was established on the basis that the fund is to support:

· new bus stops and bus services.

· new park and ride community hub facilities.

· new footpaths.

6. The targeted rate must be spent on these items and a material change to spending priorities may require further public consultation.

7. The rate was also established on the principle that each subdivision within the Rodney Local Board area received a proportion of the benefits of the targeted rate that equated to the proportion of the revenue collected from that subdivision.

8. As the project developed and firmer cost estimation prepared, changes were required to the projects proposed within each subdivision to ensure proportionality is maintained.

9. The Rodney Local Board monitors the performance of the projects and determines whether to re-prioritise its expenditure based on the purposes of the fund.

Tātaritanga me ngā tohutohu

Analysis and advice

Financial Summary

10. The below table outlines the total amount of targeted rate collected to date:

Total amount collected to date (2018-20)
Subdivision	FY 2018/19	FY2019/20*	TOTAL
Wellsford	$409,316	$424,271	$833,587
Warkworth	$1,684,970	$1,746,534	$3,431,504
Kumeū	$1,725,826	$1,788,883	$3,514,709
Dairy Flat	$362,865	$376,124	$738,989
TOTAL	$4,182,977	$4,335,812	$8,518,789

*Note: FY2019/20 figures are based on estimate provided by Auckland Council.

11. The below table outlines the entire programme total amounts of targeted rate spent to date per subdivision:

Total expenditure to date
Subdivision	Collected	Expended	Balance
Wellsford	$833,587	$299,268	$534,319
Warkworth	$3,431,504	$635,428	$2,796,076
Kumeū	$3,514,709	$1,650,288	$1,864,421
Dairy Flat	$738,989	$867,380	-$128,391
TOTAL	$8,518,789	*$3,452,364	$5,066,425

*Note: All expended figures above are total costs spent to date that includes park and rides, footpaths, new bus stops and new bus services per subdivision.

12. Spending on the targeted rate is split into:

· service costs for ongoing activities – this includes the bus services, maintenance of facilities and any land rents.

· project costs for building of infrastructure - this includes bus stops, footpahs, park and ride facilities.

13. The below table outlines the spending by services and projects:

Cost	Spent to date
Bus Services	$2,543,433
Park and ride facilities (Investigation and Detailed Design)	$508,669
Bus Stops	$399,737
Footpaths	$525
Rents (future costs when leasing land for park and ride)	$0
Total	$3,452,364

14. Auckland Transport is currently investigating if there are any operational costs to the new bus stops.

Update on Services

15. The below table outlines patronage numbers from the new bus services:

Service	Total Boardings (Mar19-May20)*	May 2020 Boardings*
Helensville to Silverdale	14,767	499
Westgate to Albany - Dairy Flat	63,621	2,614
Wellsford to Warkworth	31,774	1,252

*Note: June patronage figures were not released at the time of submitting this report.

16. The below table outlines the amount spent on bus services:

Service	Subdivision	Total Expenditure	June 2020 Expended
Helensville to Silverdale	Kumeū	$1,157,754	$73,296
Westgate to Albany	Dairy Flat	$827,379	$58,216
Wellsford to Warkworth	Wellsford	$279,150	$17,246
Wellsford to Warkworth	Warkworth	$279,150	$17,246
Total		$2,543,433	$166,004

17. Bus services patronage and costs data is provided in more detail in Attachment A to the agenda report.

Update on Design Projects

18. The below table outlines park and ride facilities that are under design:

Facility	Subdivision	Total Expended	Update
80 Great North Road, Warkworth (Design and project management costs)	Warkworth	$356,068	Estimated number of carparks 131: Estimated construction costs $ 5,000,000 Currently completing Detailed Design. Construction approval request will be sent to the local board July 2020
37 Main Road, Kumeū (Design and project management costs)	Kumeū	$152,601	Estimated number of carparks 40: Estimated construction costs $ 1,560,000 Currently completing Detailed Design
Total		$508,669

19. Total expended figures in the table above are actual costs spent to date that includes design and project management costs.

Summary of Delivered Projects

20. The scope for the targeted rate includes the delivery of new park and ride community hub facilities, footpaths, new bus stops and bus services.

21. The below table outlines new bus stops that have been delivered:

Stop #	Address	Location	Subdivision	Status
1409	Coatesville-Riverhead Hwy	Riverhead	Kumeū	In Design phase- Currently not prioritised in this year budget.
1409 opp	Coatesville-Riverhead Hwy	Riverhead	Kumeū	In Design phase- Currently not prioritised in this year budget.
1158	Coatesville-Riverhead Hwy	Riverhead	Kumeū	Delivered – Jun-19
opp 1170	Coatesville-Riverhead Hwy	Riverhead	Kumeū	Delivered – June-19
1135	Coatesville-Riverhead Hwy	Riverhead	Kumeū	Delivered – Jun-19
opp 1093	Coatesville-Riverhead Hwy	Riverhead	Kumeū	Delivered – Jun-19
1074 opp	Coatesville-Riverhead Hwy	Riverhead	Kumeū	Delivered – May-19
1068	Coatesville-Riverhead Hwy	Riverhead	Kumeū	Delivered – May-19
1010	Coatesville-Riverhead Hwy	Riverhead	Kumeū	Delivered – June-19
1011	Coatesville-Riverhead Hwy	Riverhead	Kumeū	Delivered – June-19
1047	Coatesville-Riverhead Hwy	Riverhead	Kumeū	Delivered – June-19
1049 opp	Coatesville-Riverhead Hwy	Riverhead	Kumeū	Delivered – May-19
Exit lane	Opoto Place	Kaukapakapa	Kumeū	Delivered – May-19
1578	Kahikatea Flat Road	Kaukapakapa	Kumeū	Delivered – March-19
1591 East	Kahikatea Flat Road	Kaukapakapa	Kumeū	Delivered – March-19
1091	Kahikatea Flat Road	Waitoki	Kumeū	Delivered – March-19
1091 opp	Kahikatea Flat Road	Waitoki	Kumeū	Delivered – March-19
312	Coatesville-Riverhead Hwy	Coatesville	Dairy Flat	Delivered – Jun-19
311	Coatesville-Riverhead Hwy	Coatesville	Dairy Flat	Delivered – Jun-19
37 opp	Station Road	Wellsford	Wellsford	Delivered – Jun-19

22. The below table outlines the amount spent on new bus stops:

Cost	Spent to date
Project Delivery	$18,000
Detailed Design	$40,00
Construction	$381,736.58
Total	$399,737

23. There are currently no park and ride or footpath facilities that have been completed.

Summary of Construction Projects

24. There are currently no projects in construction. Auckland Transport has requested local board approval for the budget confirmation of the Warkworth park and ride construction in a separate report.

Update on Investigation Projects

25. The table below outlines footpaths that are being investigated:

Footpath	Subdivision	Estimated cost
Alice Street – Riverhead (254m)	Kumeū	$365k
Kaipara Coast Highway – Kaukapakapa (740m)	Kumeū	$1,400k
Newton Road – Riverhead (245m)	Kumeū	$347k
Tapu Road, Huapai - Parkview Lane (86m)	Kumeū	$123k
Springs Road – Riverhead (462m)	Kumeū	$664k
Fire Station to Peak Rd along SH16 – Kumeū (1.2km)	Kumeū	$1,400k
Domain Crescent - Muriwai (536m)	Kumeū	$770k
Kahikatea Flat Road – Waitoki (345m)	Kumeū	$495k
Pulham Road – Warkworth (240m)	Warkworth	$405k
Wilson Road – Warkworth (490m)	Warkworth	$690k
Rodney street - Wellsford (230m)	Warkworth	$539k
Sandspit Road - Sandspit (924m)	Warkworth	$303k
Falls Road – Warkworth (417m)	Warkworth	$599k
Goodall Road - Snells Beach (216m)	Warkworth	$310k
Blue Gum Drive - Warkworth (449m)	Warkworth	$645k
Matakana Road - Matakana (2.1km)	Warkworth	$717k
Leigh Road – Whangateau (259m)	Warkworth	$372k
Puhoi Library to the Krippner Road Bridge (TBC)	Warkworth	$255k
Puhoi to State Highway 1 (TBC)	Warkworth	$455k
Mckinney Road – Warkworth (TBC)	Warkworth	$987k
Omaha Drive - Omaha (800m)	Warkworth	$1,100k
Rodney Street - Wellsford (330m)	Wellsford	$108k
Rodney Street - Wellsford (Centennial Park Road), (375m)	Wellsford	$123k
Worker Road - Wellsford (259m)	Wellsford	$85k
School Road – Wellsford (544m)	Wellsford	$178k
State Highway 1 – Wellsford (TBC)	Wellsford	$180k
Dairy Flat Highway - Dairy Flat (815m)	Dairy Flat	$1,100k

26. The footpath list above will be further refined, prioritised and firmer costs will be sought once for the respective footpath projects as they begin.

27. Estimated maintenance costs for footpaths are roughly $275 per kilometre, per year.

28. There are currently no new bus stops being investigated for delivery.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. The Rodney Local Board Transport Targeted Rate contributes to the Long-term Plan 2015-2015 outcome of: “A green Auckland – By reducing our reliance on petrol, air pollution and green-house gas emissions.”

30. The Rodney Local Board Transport Targeted Rate would also supports the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and council’s priorities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. The appropriate council group inputs were sought by Auckland Transport in the formulation of this update report.

32. The proposed decision of receiving this update report has no impacts on the wider council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. Local board views were sought and have been included in the formulation of this update report.

Tauākī whakaaweawe Māori

Māori impact statement

34. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

35. There are no financial implications in receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. Auckland Transport providing regular updates on the Rodney Local Board Transport Targeted Rate, and separate decision reports on specific projects, is a mitigation to ensure the local board is fully informed before making any decisions with regards to the fund.

Ngā koringa ā-muri

Next steps

37. Auckland Transport will provide a further report to the Rodney Local Board at its next quarterly meeting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Bus Services Patronage and Costs March 2019-June 2020	69

Ngā kaihaina

Signatories

Author

Susan Barakat – Principal Engineer, Investigtion and Design (AT)

Authorisers

Richard Firth – Delivery Manager North/West

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 July 2020

Auckland Transport update July 2020

File No.: CP2020/08887

Te take mō te pūrongo

Purpose of the report

1. To provide an update to Rodney Local Board members on transport related matters in their area, including the Local Board Transport Capital Fund and Auckland Transport’s Community Safety Fund.

Whakarāpopototanga matua

Executive summary

2. This report covers:

· a summary of Auckland Transport projects and operations in the local board area

· an update on the Araparera Forestry Programme

· an update on the Regional Land Transport Plan – Seal Extension Programme

· a summary of the local board’s Transport Capital Fund and Community Safety Fund projects

· a summary of general information items.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) receive the Auckland Transport update to the Rodney Local Board July 2020.

Horopaki

Context

3. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play in the governance of Auckland on behalf of their local communities.

4. This report updates the local board on AT projects and operations in the Rodney Local Board area, it summarises consultations and Traffic Control Committee decisions, and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and Community Safety Fund (CSF).

5. The LBTCF is a capital budget provided to all local boards by the Governing Body and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

6. The CSF is a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

Tātaritanga me ngā tohutohu

Analysis and advice

Auckland Transport projects and operations in the local board area

7. The table below has a general summary of projects and activities of interest to the local board with their current status. Please note that all timings are indicative and are subject to change:

Item	Update
Coatesville-Riverhead Highway / Barrett Rd Intersection - Right turn pocket	Currently in scheme design.
Coatesville Shops – Pedestrian Improvements (Community Safety Fund)	Currently in scheme design.
Dairy Flat Highway, Durey Road Intersection – safety improvements	Works are programmed to start in early June 2020 for expected completion by mid-June 2020.
Dairy Flat Highway, Green Rd and Goodland Drive intersections – Safety Improvements	Under construction with expected completion by November 2020.
Mahurangi Road, Snells Beach – Pedestrian Safety Improvements	Public consultation is underway, feedback closes on the 3 July 2020.
Matakana Signalised Crossing (Community Safety Fund)	Currently in detailed design.
Matakana Road, intersection with Anderson and Rosemont Roads - metal safety crash barriers	The project is currently in its detailed design phase and installation will take place once the designs have been finalised, but no later than December 2020.
Matakana Link Road - a 1.35km link between State Highway One and Matakana Road	Preparatory works are underway.
Motutara Road, Muriwai – Pedestrian crossing (Community Safety Fund)	Public consultation is underway, feedback closes on the 6 of July 2020.
Motutara Road, Muriwai – Pedestrian Improvements (Community Safety Fund)	Public consultation is underway, feedback closes on the 6 of July 2020.
Rata Street, Helensville – Pedestrian Crossing (Community Safety Fund)	Public consultation is underway, feedback closes on the 3 July 2020.
Rautawhiri Road, Helensville - Pedestrian safety improvements (Community Safety Fund project)	Public consultation is underway, feedback closes on 21 July 2020.
Sandspit Road/Sharp Road/Mahurangi East Road, Sandspit - Intersection Improvements	Public consultation is complete. The team are working through the feedback.
SH-16 / Huapai Shops – Signalised Crossing	In construction.

Araparera Forestry Programme Update

8. A seal extension programme enabled by the proceeds from the Araparera Forestry joint venture.

9. Delivery of this programme is divided into two stages:

· Stage One – Underwood Road, Whitmore Road, Tauhoa Road, School Road and Wharehine Road

· Stage Two – Krippner Road, Smith Road, Dennis Road and Rodney Road.

10. Stage One works are complete.

11. Construction of three of the four roads within Stage Two (Krippner Road, Smith Road and Dennis Road) are complete. Construction of the Rodney Road is underway and was expected to be complete by end of June 2020 but was delayed by a week due to the impact of Covid 19 and recent wet weather.

12. The table below summarises the status of the Araparera Forestry Seal Extension sites:

Roads	Construction Start Date	Works in Progress	Completion
Underwood Road	4 March 2019	Complete	April 2019
Whitmore Road	11 March 2019	Complete	May 2019
Tauhoa Road	16 May 2019	Complete	June 2019
School Road	4 June 2019	Complete	June 2019
Wharehine Road	4 June 2019	Complete	July 2019
Smith Road	30 October 2019	Complete	December 2019
Krippner Road	25 November 2019	Complete	May 2020
Dennis Road	3 February 2020	Complete	May 2020
Rodney Road	3 June 2020	In construction, completion expected by end of June 2020 but delayed by a week due to Covid 19 and wet weather.	July 2020

Regional Land Transport Plan – Seal Extension Programme update

13. The Regional Land Transport Plan (RLTP) Seal Extension Programme is continuing in tandem with the Araparera Forestry Seal Extension Programme. The table below summarises the status of the RLTP funded Seal Extension programme:

Sites	Construction Start Date	Works in Progress	Planned Completion
Wellsford Valley Road – Stage 1 (2650m)	25 November 2019	The first section from the Wellsford end through to the existing sealed section outside the Port Albert Recreation Reserve is complete.	June 2020
Wellsford Valley Road – Stage 2 (800m)	4 June 2020	Construction of the second section from outside the Port Albert Recreation Reserve through to Port Albert Rd is underway and expected to be complete early August.	August 2020
Ngarewa Road (500m)	12 March 2020	Construction underway, completion expected by end of June 2020 but delayed by a couple of weeks due to Covid 19 and wet weather.	July 2020
Ahuroa Road - Stage 1 (1275m)	13 May 2020	Stage 1 – 1295m section starting at the J Tolhopf Rd intersection heading west to the bottom of the hill – construction underway.	Stage 1 - October 2020
Ahuroa Road - Stage 2 (2950m)	October 2020 (subject to funding availability)	Stage 2 – starting at the J Tolhopf Rd intersection heading east to join up to the sealed section at the Puhoi end.	Stage 2 – May 2021 (subject to funding availability)
Ahuroa Road - Stage 3 (5000m)	October 2021 (subject to funding availability)	Stage 3 – rest of the western section up to West Coast Rd.	Stage 3 – May 2022 (subject to funding availability)

Local Board Transport Capital Fund

14. Council’s original resolutions relating to the Local Board Transport Capital Fund make it very clear that the overall budget allocation for the LBTCF is on the basis that ‘it can be managed by Auckland Transport within its annual budget’. While Council’s budget allocation to Auckland Transport will only be finalised when the Emergency Budget is adopted, current indications are that Auckland Transport’s capital budget will be significantly constrained. This being the case, it is highly likely that there will be a negative impact on the Local Board Transport Capital Fund.

15. Until the final budget is complete Auckland Transport will not be able to advise local boards on the funds available in the Local Board Transport Capital Fund. This may have an impact on progressing potential projects.

16. Auckland Transport will update local boards on the status of the Local Board Transport Capital Fund as soon as decisions around the budget are finalised.

17. Please see below for a list of projects and updates:

Project	Update
Alice Street, Riverhead - Footpath along entire road.	Rough order of cost provided of $474,000. Design services have been procured but are on hold until available budgets are confirmed for 2020/21.
Coatesville-Riverhed Highway - Piping and covering culvert alongside Coatesville Reserve.	Rough order of cost has been completed. Progress on this project is on hold until available budgets are confirmed for 2020/21.
Dairy Flat Highway outside Dairy Flat School - footpath and indented parking, local speed threshold improvements, reduction of the existing variable school zone speed from 60 km/h to 40 km/h.	Rough order of cost provided of $470,000. Approved to progress to detailed design and firm estimate of cost. Investigations and preliminary design are in progress.
Falls Road, Warkworth between Hudson Road and Mansel Drive - Contribution towards developers construction of Footpath.	The footpath was expected to be constructed by a developer during the 2019/2020 financial year but construction has been delayed, with the proposed footpath in the strip of Falls Road subject to the outcome of resource consents being approved for the adjacent land. As of June 30 this resource consent is still in progress.
Footpath at Omaha Drive, Omaha – from Broadlands Drive to the Omaha Golf Club.	It is noted that the project will be handed over to AT once resource consent and landowner approvals have been secured, and that construction of the footpath will be tendered out to AT’s preferred supplier panel. The design and cost estimate are now complete. Progress on this project is on hold until available budgets are confirmed for 2020/21.
Hudson Road between State Highway 1 and Albert Road, Warkworth – Footpaths.	The local board allocated $623,000 to this project. The project is currently in the tender phase and ready to award but in on hold until AC confirms budgets for 2020/21.
Leigh Road, Whangateau - Footpath between 570 Leigh Road to Ashton Road.	Rough order of cost provided of $363,000. Approved to progress to detailed design and firm estimate of cost. Design services have been procured but are on hold until available budgets are confirmed for 2020/21.
Newton Road, Riverhead - Footpath from Cobblers Lane to Coatesville-Riverhead Highway.	Rough order of cost provided of $763,000. Approved to progress to detailed design and firm estimate of cost. Design services have been procured but are on hold until available budgets are confirmed for 2020/21.
School Road, Wellsford - Footpath on the southern side between the school entrance opposite 50 School Road and the existing footpath in Watson Place, Wellsford.	Approved for construction at $257,000 Design services have been procured but are on hold until available budgets are confirmed for 2020/21
Alice Street, Riverhead - Footpath along entire road.	Rough order of cost provided of $474,000. Design services have been procured but are on hold until available budgets are confirmed for 2020/21.

18. The following projects are complete:

· Arthur Street, Riverhead

· Blue Gum Drive, Warkworth

· Springs Road, Parakai

Community Safety Fund

19. The Community Safety Fund is funded from Auckland Transport’s safety budget and is dependent on the level of funding Auckland Transport receives from Council. Current indications are that this level of funding will be significantly constrained. Public consultation and the design work informed by this consultation, is progressing, with a view to having projects designed and ready to go, when money becomes available.

20. The table below has an update on the projects in the Community Safety Fund:

Priority	Project	Update
1	Motutara Road – Crossing	Public Consultation underway.
2	Motutara Road - footpath extension	Public Consultation underway.
3	Coatesville – speed calming	In scheme design.
4	Matakana Road – signalised mid-block	In detailed design.
5	Matua / Tapu Road – intersection improvements	Soon to go out to public consultation.
6	Matua / Oraha Road – intersection improvements	Soon to go out to public consultation.
7	Rata Street - pedestrian crossing	Public consultation underway.
8	Kaipara College - pedestrian crossing	Soon to go out to public consultation.
9	Waitoki School – speed calming	Removed from CSF as per LB decision.
10	Whangateau - speed warning signs	Completed.
11	Kumeu – signalised mid bloc crossing	If this is SH 16 - Huapai Mid-block Signalised Crossing, construction has started.
12	Woodcocks Road – crossing	In detailed design.

Speed Limits Bylaw

21. On 30 June 2020 new speed limits came into force across more than 600 roads in Auckland.

22. As part of Auckland Transport’s Safe Speeds programme, there are now lower speed limits on some roads in the Rodney Local Board areas.

23. New data shows that in 2019, 40 people died on our roads and an additional 567 were seriously injured. While this is good news in the Rodney Local Board area, there is still a long way to go.

24. To see an interactive map showing the changes: at.gov.nz/speed or at.govt.nz/safespeeds

Traffic Control Committee Decisions

25. AT's resolution and approval process ensures the most appropriate controls and restrictions are put in place and can be legally enforced. The following decisions were made by AT’s Traffic Control Committee (TCC) in relation to regulatory processes relevant to the Rodney Local Board during June 2020.

Local Board	Street Name	Suburb	Type of Report	Nature Of Restriction	Committee Decision
Rodney	Riverglade Lane / Matakana Road	Matakana	Permanent Traffic and Parking changes	No Stopping At All Times / School Crossing Point / School Patrol / No Passing / Traffic Island / Edge Line / “School” Marking	Carried

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. Auckland Transport engages closely with council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and council’s priorities.

27. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the Council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Information items sent to the board:

30. Please see below for a summary of items sent to the local board for their information or feedback:

Item	Date sent to local board
FYI: 16 Matua Road, Huapai - Informal Crossing	5/06/20
FYI: 28 Rata Street - Pedestrian Crossing	15/06/20
FYI: Mahurangi Road, Snells Beach - Pedestrian improvements	15/06/20
FYI: 340 Motutara Road, Muriwai - Pedestrian Crossing	15/06/20
FYI: Supporting Growth Programme - North Update	16/06/20
FYI: 447 Motutara Road, Muriwai - Pedestrian Improvements	16/06/20
FYI: Speed Limits Bylaw brochure - Rodney	24/06/20
FYI: Rautawhiri Road, Helensville - Pedestrian safety improvements	01/07/20

Tauākī whakaaweawe Māori

Māori impact statement

31. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

32. There are no financial implications in receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. Auckland Council is currently consulting on its Emergency Budget 2020/2021. Until this review and a new budget is adopted in July, AT will not be able to report with certainty on our programme.

34. However, under both proposed revisions to the budget AT’s capital and operating budgets will be reduced. Therefore, we can expect that some projects we had planned for 2020/2021 may not be able to be delivered and we expect this will be disappointing to communities that we had already engaged with.

35. Both the Community Safety Fund and the Local Board Transport Capital Fund may be impacted by these budget reductions. The only way to mitigate this risk is to clearly communicate the board’s priorities so staff supporting it may plan and to make the best use of any available funds.

Ngā koringa ā-muri

Next steps

36. Auckland Transport will provide a further report to the Rodney Local Board at its next meeting.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Ben Halliwell – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 July 2020

Local board views on a new designation to the Auckland Unitary Plan for the construction and operation of a new state highway from Warkworth to North of Te Hana

File No.: CP2020/08952

Te take mō te pūrongo

Purpose of the report

1. To invite the Rodney Local Board’s views on a Notice of Requirement for a new designation by Waka Kotahi New Zealand Transport Agency for the construction and operation of a new state highway from Warkworth to north of Te Hana.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a Notice of Requirement to the Auckland Unitary Plan must consider local boards’ views if the board chooses to provide its views.

3. Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including Notice of Requirements in the Auckland Unitary Plan.

4. Waka Kotahi New Zealand Transport Agency lodged a Notice of Requirement for a new designation. This seeks to change the Auckland Unitary Plan to enable the construction, operation, and maintenance of a new four lane state highway from Warkworth to north of Te Hana.

5. Submissions were made by 26 persons and/or groups. This include fourteen submissions by residents/resident groups, and two submissions by Council groups:

Submissions	Number
Submissions in support	11
Submissions in opposition	13
Neutral submissions	2

6. Submissions in support mainly relate to the travel benefits of the project while those in opposition mainly relate to the project’s effect on amenity values.

7. This report is the mechanism for the local board to provide its views on the Notice of Requirement. Staff do not recommend what view the local board should convey. Any local board views should be that of the local board.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) provide its views on the Notice of Requirement for a new designation by NZTA for the construction and operation of a new state highway from Warkworth to north of Te Hana.

b) appoint Local Board Member D Hancock and Chairperson P Pirrie as the alternate to speak to the local board views at a hearing on the Notice of Requirement.

Horopaki

Context

Decision-making authority

8. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.^{^[1]}

9. The Notice of Requirement will be included in the Auckland Unitary Plan if Waka Kotahi New Zealand Transport Agency (NZTA) decides to accept the recommendation of Auckland Council (via hearing commissioners). Local boards must have the opportunity to provide their views when an entity other than council proposes a change to the Auckland Unitary Plan.

10. If the local board chooses to provide its views, the planner includes those views in the hearing report. Local board views are included in the analysis of the Notice of Requirement, along with all submissions.

11. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who will make a recommendation on the Notice of Requirement.

12. Following receipt of the recommendation, NZTA is required to advise the council, within 30 working days, whether it accepts or rejects the recommendation in whole or in part. Once the council has received a decision from NZTA, submitters will be advised and are then given an opportunity to lodge an appeal with the Environment Court if they are not satisfied with the outcome. Auckland Council will also have the opportunity at this stage to appeal the decision.

13. This report provides an overview of the Notice of Requirement, and a summary of the key themes in submissions.

14. The report does not recommend what views the local board should convey. Staff cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Notice of Requirement overview

15. This Notice of Requirement is the second stage of the Government’s Pūhoi to Wellsford project. It will form part of State Highway 1 (SH1), connecting the Auckland and Northland regions once completed.

16. The Notice of Requirement will change the Auckland Unitary Plan to enable the construction, operation, and maintenance for a new four lane state highway (the project). The project is based on an indicative alignment - a preliminary design of a state highway that could be constructed within the proposed designation boundary. The Indicative Alignment has been prepared for assessment purposes, and to indicate what the final design of the project may look like. A detailed design will occur later, this will be the final design used for construction purposes.

17. The Notice of Requirement applies to a corridor of land of approximately 1,348 hectares located between Warkworth and north of Te Hana. The Notice of Requirement applies to 205 land parcels (including local roads).

18. Key components of the project include:

a) A new four lane state highway, approximately 26km in length, offline from the existing SH1.

b) Three interchanges as follows:

i) Warkworth Interchange: to tie-in with the Ara Tūhono Pūhoi to Warkworth project (currently in construction) near Wyllie Road, and provide connections to the northern outskirts of Warkworth (location A shown in Figure 1)

ii) Wellsford Interchange: located at Wayby Valley Road to provide access to Wellsford and eastern communities including Tomarata and Mangawhai (location D shown in Figure 1).

iii) Te Hana Interchange: located at Mangawhai Road to provide access to Te Hana, Wellsford and communities including Port Albert, Tomarata and Mangawhai (location E shown in Figure 1).

c) Twin bore tunnels under Kraack Road in the Dome Valley area, each serving one direction, that are approximately 850 metres long and approximately 160 metres below ground level at their deepest point (location B shown in Figure 1).

d) A series of cuts and fills are proposed through the forestry area to the west of the existing SH1 (west of The Dome) and other areas of cut and fill will be along the remainder of the Project.

e) A viaduct (or twin structures) approximately 485 metres long, to span over the existing SH1 and the Hōteo River (location C shown in Figure 1).

f) A tie in to existing SH1 north of Maeneene Road, including a bridge over Maeneene Stream (location F shown in Figure 1).

g) Changes to local roads, where the proposed work intersects with local roads:

i) Maintaining local road connections through grade separation (where one road is over or under the other). The Indicative Alignment passes over Woodcocks Road, Wayby Valley Road, Whangaripo Valley Road, Mangawhai Road and Maeneene Road. The Indicative Alignment passes under Kaipara Flats Road, Rustybrook Road, Farmers Lime Road and Silver Hill Road.

ii) Realignment of sections of Wyllie Road, Carran Road, Kaipara Flats Road, Phillips Road, Wayby Valley Road, Mangawhai Road, Vipond Road, Maeneene Road and Waimanu Road.

iii) Closing sections of Phillips Road, Robertson Road, Vipond Road and unformed roads affected by the project.

h) Associated works including bridges, viaducts, embankments, culverts, stormwater management systems, soil disposal sites, signage, lighting as required to meet safety standards, landscaping, realignment of access points to local roads, and maintenance facilities.

i) Construction activities, including construction compounds, borrow sites, lay down areas and establishment of construction access and haul roads.

19. NZTA has also lodged applications for the following resource consents to enable the above works to occur:

i) Land use consents for: Earthworks, vegetation alteration and removal and stormwater detention and retention ponds

ii) Water permits for: Works in water courses, diversion of groundwater, and stormwater

iii) diversion and discharge

iv) Discharge Permit for: Air discharges and operational stormwater discharges.

20. This report seeks the Rodney Local Board’s view on the Notice of Requirement only.

Figure 1: Warkworth to Wellsford Project Summary Plan

21. NZTA’s project objectives for the Notice of Requirement are:

· increase corridor access, improve route quality and safety, and improve freight movement between Warkworth and the Northland Region

· provide resilience in the wider State highway network

· improve travel time reliability between Warkworth, Wellsford and the Northland Region

· provide connections to and from Warkworth, Wellsford and Te Hana

· provide a connection at Warkworth that optimises the use of infrastructure from, and maintains the level of service provided by, the Pūhoi to Warkworth project

· alleviate congestion at Wellsford by providing an alternative route for north – south through traffic.

22. The Notice of Requirement includes technical reports that evaluate:

· effects on water quality, quantity, and flooding (construction and operational)

· sediment

· road runoff

· hydrology (construction and operational)

· ecology

· traffic (construction and operational)

· noise and vibration (construction and operational)

· air quality (construction and operational)

· historical heritage

· landscape and visual effects.

23. These reports and other application details are available from council’s website at https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/notices-of-requirement-to-designate-land/Pages/default.aspx

24. NZTA requested that the Notice of Requirement and associated resource consents be fully notified. Public notification occurred between 18 May 2020 and 29 June 2020. The submission period was 30 working days, 10 working days longer than the normal submission period. This extension recognises the large amount of information that has been provided and to avoid unduly affecting the public’s ability to make a submission under Covid-19 restrictions.

Themes from submissions received

25. Key submission themes are listed to inform the local board of views and preferences expressed.

26. Submissions were made by 26 persons and/or groups. This include fourteen submissions by residents/resident groups, and two submissions by Council groups:

Submissions	Number
Submissions in support	11
Submissions in opposition	13
Neutral submissions	2

27. Key submission themes include:

· general support for the project as it will improve connections to Northland / improve travel times

· submissions by other Requiring Authorities seeking changes to protect their assets

· concerns about the size and visual effects of the Warkworth interchange

· need to provide for an interchange to the south of Warkworth

· residents who live in or near the designation boundary concerned about nuisance (e.g. noise and vibration, dust, traffic effects on local roads) from the long construction period / operation of the future state highway

· concerns about the uncertainty from a lack of a finalised alignment design and the use of management plans to address environmental effects such as ecology and noise.

28. Information on individual submissions, and the summary of all decisions requested by submitters, is available from council’s website: https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/default.aspx

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. The Notice of Requirement will improve the movement of freight and people between Auckland and Northland. It also provides an additional, safer, route between the regions. This increase in route resilience and travel efficiency can mitigate the adverse effects of climate change – particularly risk from route closures due to increased storm events.

30. The Notice of Requirement can have a negative impact on Auckland’s greenhouse gas emissions by promoting car dependency through induced demand.

31. There were no submissions which raised concerns relevant to climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. Watercare and Auckland Transport made submissions. In summary:

Watercare

33. Watercare’s submission is neutral. It seeks to ensure that the conditions of the Notice of Requirement:

· provide for consultation and engagement with Watercare

· protect the ability of Watercare (and its asset) to continue to safely and reliably provide water and wastewater services to Wellsford, Warkworth and other northern towns

· allow Watercare’s involvement in any management plan designed to protect the water quality of the Hōteo River (as it is used to provide municipal water for Wellsford).

Auckland Transport

34. Auckland Transport’s submission is in support of the Notice of Requirement. It seeks to ensure that the conditions of the Notice of Requirement:

· provide for Auckland Transport’s involvement in the detailed design of connections to local roads

· require repair of road damage to local roads due to heavy construction-related vehicles.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. The Notice of Requirement is within the Rodney Local Board area. As part of the state highway network, it can affect the wider Auckland region.

36. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement

· responsibilities and operation of the local board.

37. This report is the mechanism for obtaining formal local board views. The hearings commissioners will consider local board views, if provided, when making a recommendation on the Notice of Requirement.

Tauākī whakaaweawe Māori

Māori impact statement

38. If the local board chooses to provide its views on the plan change it includes the opportunity to comment on matters that may be of interest or importance to Māori people and well-being of Māori communities. 7,551 residents in the local board area identify as Māori (11.4%) in the 2018 census.

39. Mana Whenua – namely Ngāti Manuhiri (Ngāti Wai), Ngāti Mauku/Ngāti Kauwae (Te Uri o Hau), Ngāti Rango (Ngāti Whatua o Kaipara) and Ngāti Whātua iwi – formed a collective called Hōkai Nuku in 2010. Hōkai Nuku is mandated by their members to enhance the cultural footprint and values associated with collective mana whenua interests. NZTA has met regularly with Hōkai Nuku since 2017 and has worked collaboratively on the project and intends to continue to do so.

40. Hōkai Nuku lodged a submission in partial support for the project. The key concerns raised in their submission relate to recognise tikanga, impact on cultural values associated with waterways, vegetation and identified cultural heritage sites.

41. The Notice of Requirement process can help mana whenua exercise kaitiaki over the area by integrating their knowledge through the planning process and mitigate environmental effects on their rohe.

Ngā ritenga ā-pūtea

Financial implications

42. There are no financial implications with the local board providing its views.

43. The local board is not exposed to any financial risk from providing its views.

44. The Notice of Requirement will affect local roads and land managed by Auckland Transport. This will not have any financial impacts on the local board’s assets or operations.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

45. The power to provide local board views regarding the content of a Notice of Requirement cannot be delegated to individual local board member(s).^{^[2]} This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

46. The planner will include, and report on, any views provided by the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

47. The planner will advise the local board of the recommendation and decision on the Notice of Requirement application by memorandum.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Wayne Siu - Planner

Authorisers

Warren Maclennan - Manager Planning - North/West

Lesley Jenkins - Relationship Manager

Rodney Local Board

15 July 2020

Local board views on an alteration to Designation 6766 within the Auckland Unitary Plan for safety improvements of State Highway 16 from Huapai to Waimauku

File No.: CP2020/09107

Te take mō te pūrongo

Purpose of the report

1. To invite the Rodney Local Board’s views on a Notice of Requirement for an alteration to Designation 6766 by Waka Kotahi New Zealand Transport Agency for safety improvements for State Highway 16 from Huapai to Waimauku.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a Notice of Requirement to the Auckland Unitary Plan must consider local boards’ views if the board choose to provide their views.

4. Waka Kotahi New Zealand Transport Agency lodged a Notice of Requirement for an alteration to Designation 6766 – State Highway 16. This seeks to change the Auckland Unitary Plan to enable the construction, operation, and maintenance of safety improvements from Huapai to Waimauku.

5. Submissions were made by three persons and/or groups:

Submissions	Number
Submissions in support	0
Submissions in opposition	3
Neutral submissions	0

6. Submissions relate to the effects of the construction works on businesses and residents adjacent to the works, and the value of the project.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) provide its views on the Notice of Requirement for an alteration to Designation 6766 – State Highway 16 by Waka Kotahi New Zealand Transport Agency for the construction and operation of safety improvements of State Highway 16 from Huapai to Waimauku.

b) if considered necessary, appoint Local Board Member D Hancock and Chairperson P Pirrie as the alternate to speak to the local board views at a hearing on the Notice of Requirement.

Horopaki

Context

Decision-making authority

9. The Notice of Requirement is intended to alter Designation 6766 in the Auckland Unitary Plan. Local boards must have the opportunity to provide their views where any process proposes a change to the Auckland Unitary Plan.

10. If the local board chooses to provide its views, the planner includes those views in the s42A report. Local board views are included in the analysis of the Notice of Requirement, along with all submissions.

11. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who will make a recommendation on the Notice of Requirement.

12. Following receipt of the recommendation, Waka Kotahi New Zealand Transport Agency (NZTA) is required to advise the council, within 30 working days, whether it accepts or rejects the recommendation in whole or in part. Once the council has received a decision from NZTA, submitters will be advised and are then given an opportunity to lodge an appeal with the Environment Court if they are not satisfied with the outcome. Auckland Council will also have the opportunity at this stage to appeal the decision.

13. This report provides an overview of the Notice of Requirement, and a summary of the key themes in submissions.

14. The report does not recommend what views the local board should convey. Staff cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Notice of Requirement overview

15. This project is the first stage of the NZ Transport Agency’s SH16 Brigham Creek to Waimauku Project to retrofit the corridor with safety mechanisms specifically designed to reduce the incidence of deaths and serious injuries on this stretch of State Highway 16. This is part of the Safe Roads and Roadsides Programme.

16. The Transport Agency has established a Safe Roads and Roadsides Programme to enable safety improvements to high-risk rural state highways across New Zealand. The improvements are immediate short-term improvements to help reduce the occurrence of crashes and limit their severity when they do happen. The programme aims to reduce deaths and serious injuries on New Zealand roads by 900 over 10 years.

17. The Notice of Requirement will alter Designation 6766 within the Auckland Unitary Plan to enable the construction, operation, and maintenance of the safety improvements and altered highway (the project). It applies to a 3.6km stretch of State Highway 16 between the posted speed limit change west of Huapai to the posted limit change east of Waimauku.

18. This stage of the project involves the construction of median barriers the entire length of corridor between Trigg Road and Factory Road and side barriers in some locations, four turnaround facilities with right-turn bays including at Factory Road, Foster Road and near Trigg Road, and widened shoulders between 1.5m to 2m wide.

19. Approximately 9239m² of land is required, 2137m² temporarily to accommodate construction works, and 6880m² permanently to accommodate the operational components of the project. This alters the boundaries of the designation. 17 landowners are affected by land requirements.

	Number of properties affected
Permanent and temporary land requirement	14
Temporary land requirement	3
Total	17

20. The individual land requirements (per property) range from 51m² to 1,792m². The largest portion of land at 1,792m² will be purchased from the landowner, and the remaining portions of land, which are relatively small, will be mitigated by compensation through the Public Works Act process.

21. The Notice of Requirement includes technical reports that evaluate:

· stormwater

· landscape design

· erosion and sedimentation

· contaminated soils

· archaeology

· noise and vibration (construction and operational)

22. These reports and other application details are available from council’s website at https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/notices-of-requirement-to-designate-land/Pages/default.aspx

23. NZTA requested that the Notice of Requirement be limited notified. Limited notification occurred between 28 May 2020 and 26 June 2020. The submission period was 20 working days, the normal submission period required under the Resource Management Act 1991.

Themes from submissions received

24. Key submission themes are listed to inform the local board of views and preferences expressed.

25. Submissions were made by three persons and/or groups.

Submissions	Number
Submissions in support	0
Submissions in opposition	3
Neutral submissions	0

26. Submission themes are:

· concern that the safety improvements will make access to businesses along the corridor difficult and will reduce customers

· concern that some of the safety improvements proposed will make access and egress to property along the corridor dangerous. Would prefer widening of the corridor to two lanes along the full length of the corridor

· concerns about the cost of the project and that it is a waste of ratepayer money

· some believe that a reduction in the speed limit along the corridor is a better way to improve the safety of the road

· would like a full and fair compensation package.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. The Notice of Requirement will improve the movement of freight and people around Auckland. It also improves the safety of State Highway 16. This increase in route resilience and travel efficiency can mitigate the adverse effects of climate change.

28. The Notice of Requirement can have a negative impact on Auckland’s greenhouse gas emissions by promoting car dependency through induced demand.

29. There were no submissions which raised concerns relevant to climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. No council groups made a submission or provided any views.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. The Notice of Requirement is within the Rodney Local Board area. As part of the state highway network, it can affect the wider Auckland region.

32. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement

· responsibilities and operation of the local board.

33. This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the Notice of Requirement.

Tauākī whakaaweawe Māori

Māori impact statement

34. If the local board chooses to provide its views on the Notice of Requirement, it includes the opportunity to comment on matters that may be of interest or importance to Māori people and well-being of Māori communities. 7,551 residents in the local board area identify as Māori (11.4%) in the 2018 census.

35. The requiring authority has engaged with Te Kawerau a Maki, who have a Statutory Acknowledgement over a portion of the site and with Ngati Whatua o Kaipara. Both iwi indicated an interest in having further engagement on the project during as a result of the Safer Roads Alliance presenting the project to the wider Transport Agency Northern Iwi Integration Group.

36. Hui were held with each iwi and Ngati Whatua o Kaipara provided a Cultural Values Assessment (CVA). The CVA states that Ngati Whatua o Kaipara are supportive of the project and offers recommendations regarding earthworks, stormwater treatment and riparian planting, amongst other things. These recommendations are within scope of, and best enabled by the concurrent resource consent application.

37. Te Kawerau a Maki indicated they were supportive of Ngati Whatua o Kaipara taking the lead and completing a CVA.

Ngā ritenga ā-pūtea

Financial implications

38. There are no financial implications with the local board providing its views.

39. The local board is not exposed to any financial risk from providing its views.

40. The Notice of Requirement will affect local roads and land managed by Auckland Transport. This will not have any financial impacts on the local board’s assets or operations.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. The power to provide local board views regarding the content of a Notice of Requirement cannot be delegated to individual local board member(s).^{^[4]} This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

42. The planner will include, and report on, any views provided by the local board in the hearing report. If a local board member is appointed to speak to the local board’s views they will be informed of the hearing date and invited to the hearing for that purpose.

43. The planner will advise the local board of the recommendation and decision on the Notice of Requirement application by memorandum.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Petra Burns - Planner

Authorisers

Warren Maclennan – Manager Planning North/West

Lesley Jenkins - Relationship Manager

[1] Local Government (Auckland Council) Act 2009, ss15-16.

[2] Local Government Act 2002, Schedule 7, clause 36D.

[3] Local Government (Auckland Council) Act 2009, ss15-16.

[4] Local Government Act 2002, Schedule 7, clause 36D.

Chairperson	Phelan Pirrie
Deputy Chairperson	Beth Houlbrooke
Members	Brent Bailey
	Steve Garner
	Danielle Hancock
	Tim Holdgate
	Louise Johnston
	Vicki Kenny
	Colin Smith

Board Member	Organisation	Position
Brent Bailey	Royal NZ Yacht Squadron	Member
Steven Garner	Warkworth Tennis and Squash Club Sandspit Yacht Club Warkworth Gamefish Club	President Member Member
Louise Johnston	Blackbridge Environmental Protection Society	Treasurer
Vicki Kenny	International Working Holidays Ltd Nannies Abroad Ltd Waitemata Riding Club National Party Helensville Electorate	Director/Owner/CEO Director/Owner/CEO Member Treasurer
Danielle Hancock	Kaukapakapa Residents and Ratepayers Association Pest Free Kaukapakapa New Zealand Biosecurity Services Limited	Member Pest Free Coordinator Operations Manager
Tim Holdgate	Landowners Contractors Protection Association	Vice Chairman
Beth Houlbrooke	Kawau Island Boat Club ACT New Zealand	Member Deputy Leader Contractor
Phelan Pirrie	Muriwai Volunteer Fire Brigade Grow West Ltd North West Country Incorporated	Officer in Charge Director Manager
Colin Smith

Author	Robyn Joynes - Democracy Advisor - Rodney
Authoriser	Lesley Jenkins - Relationship Manager