Rodney Local Board

OPEN MINUTES

Minutes of a meeting of the Rodney Local Board held at Te Whare Oranga ō Parakai, 5 Rere Place, Parakai, on Wednesday, 15 July 2020 at 3:00pm. Either a recording or written summary of the meeting will be uploaded to the Auckland Council website.

present

Chairperson	Phelan Pirrie
Deputy Chairperson	Beth Houlbrooke
Members	Brent Bailey
	Steve Garner
	Danielle Hancock
	Tim Holdgate
	Louise Johnston
	Vicki Kenny
	Colin Smith

Rodney Local Board 15 July 2020

1          Welcome

The chairperson opened the meeting and welcomed those in attendance.

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number RD/2020/69

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member D Hancock:

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday 8 July 2020 as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

8.1	Deputation: Pest Free Coatesville
	Gary Langridge was in attendance for this item.
	A PowerPoint presentation was given and documents tabled in support of the item. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number RD/2020/70 MOVED by Member D Hancock, seconded by Member L Johnston: That the Rodney Local Board: a)      thank Mr Langridge for his presentation. CARRIED
	Attachments a     15 July 2020 - Rodney Local Board, Item 8.1 - Pest Free Coatesville - presentation b     15 July 2020 - Rodney Local Board, Item 8.1 - Pest Free Coatesville - updated Project Strategy

8.2	Deputation: Mahurangi College lease for reserve land at Warkworth
	Colin Binsted, Dave Macleod and Dean Iverson from Mahurangi College were in attendance for this item.
	A PowerPoint presentation was given A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number RD/2020/71 MOVED by Deputy Chairperson B Houlbrooke, seconded by Member S Garner: That the Rodney Local Board: a)      Thank Mr Binsted for his presentation. CARRIED
	Attachments a     15 July 2020 - Rodney Local Board, Item 8.2 - Mahurangi College - presentation

9          Public Forum

There was no public forum.

10        Extraordinary Business

There was no extraordinary business.

11	Approval to publicly notify a proposed new non-exclusive community licence to occupy to Mahurangi College Board of Trustees for reserve land at Warkworth
	Karen Walby – Community Lease Specialist, was in attendance for this item.
	Resolution number RD/2020/72 MOVED by Deputy Chairperson B Houlbrooke, seconded by Member S Garner: That the Rodney Local Board: a)     approve the public notification of Auckland Council’s intention to grant Mahurangi College Board of Trustees a new non-exclusive community licence to occupy to be issued under the Reserves Act 1977 for 9.4 hectares (more or less) of land comprising part Falls Road River Reserve and View Road Bush Reserve, Warkworth (Attachment A to the agenda report). Any new non-exclusive community licence to occupy would be subject to the following terms and conditions: i)     term – ten years commencing from the date of final local board approval and subject to the outcomes of the public notification process with one ten year right of renewal ii)    rent - $1.00 plus GST per annum if demanded b)     appoint Local Board Members S Garner, T Holdgate and B Houlbrooke  to a hearings panel to hear, consider and decide on any submissions or objections received following the public notification process c)     note that all other terms and conditions of the proposed new non-exclusive community licence to occupy would be in accordance with the Auckland Council Community Occupancy Guidelines July 2012. d)   request that council staff report back to the local board following public notification for a decision or final approval of the proposed new non-exclusive community licence to occupy. CARRIED

12	Renewal and variation of community lease to Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa at Sinclair Park, Macky Road, Kaukapakapa
	Karen Walby – Community Lease Specialist, was in attendance for this item.
	Resolution number RD/2020/73 MOVED by Member B Bailey, seconded by Member D Hancock: That the Rodney Local Board: a)      grant a renewal and variation of the community lease between the former Rodney County Council and Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa (formerly The North Shore Playcentre Association Incorporated) dated 19 June 1991 for 1483 square metres of land at Sinclair Park, Macky Road, Kaukapakapa, legally described as Lot 1 DP 113164 Block XI Kaipara Survey District (Attachment A to the agenda report) subject to the following terms and conditions: i)       term – 33 years commencing 26 March 2020 ii)      rent - $10.00 plus GST per annum if demanded iii)     inclusion of a clause prohibiting all users of the facility from smoking within the leased area b)      note that all other terms and conditions will accord with the existing lease agreement dated 19 June 1991. CARRIED

13	Grant a new community lease to Tauhoa Primary School Board of Trustees for land at Naumai Domain Recreation Reserve, Naumai Road, Tauhoa
	Karen Walby – Community Lease Specialist, was in attendance for this item.
	Resolution number RD/2020/74 MOVED by Member S Garner, seconded by Member C Smith: That the Rodney Local Board: a)      grant Tauhoa Primary School Board of Trustees a new community lease being 37,220 square metres (more or less) of the land legally described as Part Allotment 47 Parish of Tauhoa at Naumai Domain Recreation Reserve, Naumai Road, Tauhoa (Attachment A to the agenda report) to be issued under the Reserves Act 1977 and subject to the following terms and conditions: i)       term – five years with one five year right of renewal commencing 1 August 2020 ii)      rent - $1.00 plus GST per annum if demanded iii)     the provisions of the Ngāti Whātua o Kaipara Claims Settlement Act 2013 iv)     the inclusion of clauses specifically relating to the keeping of live-stock v)      the community outcomes plan be appended as a schedule to the lease agreement b)      approve the Tauhoa Primary School Board of Trustees Community Outcomes Plan (Attachment B to the agenda report). CARRIED

Meeting adjourned at 3.40pm and reconvened at 3.45pm

14

Park and Ride Project at 80 Great North Road, Warkworth 

Susan Barakat – Principal Engineer Investigation and Design and  Saby Virdi – Project Director, were in attendance for this item.

Resolution number RD/2020/75

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:

That the Rodney Local Board:

a)      approves Option 1 – the provision of 131 car parks at an estimated total construction cost of $5,000,000 for the Park and Ride project at 80 Great North Road, Warkworth

b)      approves the change to the Rodney Local Board Transport Targeted Rate budget allocation for projects in the Warkworth subdivision

c)      approves negotiating a Group Services Agreement between Auckland Transport and Auckland Community Facilities for the removal of ground asbestos contamination for 80 Great North road, Warkworth Park and Ride site

d)      approves the estimated construction budget of $177,000.00 for the removal of ground asbestos contamination at 80 Great North Road, Warkworth Park and Ride site

e)      approves proceeding with community engagement jointly with Auckland Council Community Facilities for the detailed design of 80 Great North Road, Warkworth Park and Ride site

f)       approves exploring the opportunity to negotiate a Group Services Agreement with Auckland Council Community Facilities for procurement of an AT led contract for construction of both Park and Ride at 80 Great North Road, Warkworth and the Warkworth Showgrounds to Kowhai Park Reserve walkway

g)      approves proceeding with land agreement with Auckland Council Community Facilities for using the 80 Great North Road, Warkworth land for a Park and Ride.

A division was called for, voting on which was as follows:

For Member B Bailey Member S Garner Member D Hancock Deputy Chairperson B Houlbrooke Member L Johnston Member V Kenny Chairperson P Pirrie

Against Member T Holdgate Member C Smith

Abstained

The motion was declared carried by 7 votes to 2.

CARRIED

15	Auckland Transport update on the Rodney Local Board Transport Targeted Rate - July 2020
	Susan Barakat – Principal Engineer Investigation and Design and  Ben Halliwell – Elected Member Relationship Manager, were in attendance for this item.
	Resolution number RD/2020/76 MOVED by Deputy Chairperson B Houlbrooke, seconded by Member S Garner: That the Rodney Local Board: a) receive the Auckland Transport update on the Rodney Local Board Transport Targeted Rate - July 2020 b)  request that the Dairy Flat expenditure figures in the table under paragraph 11 of the report be  amended. CARRIED

16	Auckland Transport update July 2020
	Ben Halliwell – Elected Member Relationship Manager, was in attendance for this item.
	Resolution number RD/2020/77 MOVED by Chairperson P Pirrie, seconded by Member D Hancock: That the Rodney Local Board: a)      receive the Auckland Transport update to the Rodney Local Board July 2020. CARRIED

17	Local board views on a new designation to the Auckland Unitary Plan for the construction and operaion of a new state highway from Warkworth to North of Te Hana
	Wayne Siu – Planner, was in attendance via electronic link for this item.
	Resolution number RD/2020/78 MOVED by Deputy Chairperson B Houlbrooke, seconded by Member B Bailey: That the Rodney Local Board: a) support the application Notice of Requirement for a new designation by NZTA for the construction and operation of a new state highway from Warkworth to north of Te Hana b) request provision is made  for  dedicated truck stop facilities within the future state highway corridor c) appoint Local Board Member D Hancock and Chairperson P Pirrie as the alternate to speak to the local board views at a hearing on the Notice of Requirement. CARRIED

18	Local board views on an alteration to Designation 6766 within the Auckland Unitary Plan for safety improvements of State Highway 16 from Huapai to Waimauku
	Wayne Siu – Planner, was in attendance via electronic link for this item.
	Resolution number RD/2020/79 MOVED by Chairperson P Pirrie, seconded by Member B Bailey: That the Rodney Local Board: a)      support the application Notice of Requirement for an alteration to Designation 6766 – State Highway 16 by Waka Kotahi New Zealand Transport Agency for the construction and operation of safety improvements of State Highway 16 from Huapai to Waimauku and request that Auckland Council process this application as a matter of urgency b) if considered necessary, appoint Local Board Member D Hancock and Chairperson P Pirrie as the alternate to speak to the local board views at a hearing on the Notice of Requirement. CARRIED

19	Rodney Ward Councillor update
	Resolution number RD/2020/80 MOVED by Chairperson P Pirrie, seconded by Member V Kenny: That the Rodney Local Board: a)      receive Cr Sayers’ update on the activities of the Governing Body. CARRIED

20	Rodney Local Board workshop records
	Resolution number RD/2020/81 MOVED by Deputy Chairperson B Houlbrooke, seconded by Member D Hancock: That the Rodney Local Board: a)      note the workshop records for 24 June and 8 July 2020. CARRIED

21	Governance forward work calendar
	Resolution number RD/2020/82 MOVED by Chairperson P Pirrie, seconded by Member V Kenny: That the Rodney Local Board: a)      note the governance forward work calendar for July. CARRIED

22        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

4.31 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................