Agenda of Rodney Local Board

An apology from Member L Johnston has been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday 15 July 2020, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Rodney Local Board

22 July 2020

Statement of proposal to amend the Alcohol Control Bylaw

File No.: CP2020/08957

Te take mō te pūrongo

Purpose of the report

1. To seek support on the statement of proposal to amend the Te Kaunihera o Tāmaki Makaurau Te Ture a Rohe Whakararata Waipiro 2014 / Auckland Council Alcohol Control Bylaw 2014 before it is finalised for public consultation.

Whakarāpopototanga matua

Executive summary

2. To enable the local board to provide its views on the statement of proposal to amend the Te Kaunihera o Tāmaki Makaurau Te Ture a Rohe Whakararata Waipiro 2014 / Auckland Council Alcohol Control Bylaw 2014, staff have prepared a draft proposal.

3. The draft proposal would continue to enable council to make alcohol bans in certain public places to reduce crime and disorder caused or made worse by alcohol consumed there.

4. The main proposals are to include new temporary alcohol bans for major events at Mount Smart Stadium, Western Springs Stadium, Eden Park and Auckland Domain, and to make the Bylaw easier to read and understand.

5. Staff recommend that the local board provide its views on the draft proposal.

6. There is a reputational risk that the draft proposal or the local board’s views do not reflect the views of people in the local board area. This risk would be partly mitigated by future public consultation processes. The local board will have an opportunity to consider any public feedback and provide formal views to a Bylaw Panel prior to the final decision.

7. The local board’s views will be provided to the Regulatory Committee on 1 September 2020 who will recommend a statement of proposal for public consultation to the 24 September Governing Body meeting. Public consultation is scheduled for October 2020, Bylaw Panel deliberations for March 2021, and a final decision by the Governing Body for April 2021.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) support the draft statement of proposal in Attachment A of this agenda report to amend the Auckland Council Alcohol Control Bylaw 2014 for public consultation.

Horopaki

Context

The Alcohol Control Bylaw enables council to make alcohol bans in public places

8. The Te Kaunihera o Tāmaki Makaurau Te Ture a Rohe Whakararata Waipiro 2014 / Auckland Council Alcohol Control Bylaw 2014 (Bylaw) aims to reduce crime or disorder in certain public places caused or made worse by alcohol consumed there.

9. The Bylaw achieves this by providing a framework that enables alcohol bans to be made by resolution of the relevant delegated authorities – the Regulatory Committee, Auckland Domain Committee or local boards. Alcohol bans are enforced by the New Zealand Police.

The Regulatory Committee have decided to amend the Alcohol Control Bylaw

10. The Regulatory Committee requested staff commence the process to amend the Bylaw on 9 May 2019 (REG/2019/28). The process leading to this decision is summarised below.

11 April 2019

(REG/2019/19)

Regulatory Committee endorsed the statutory bylaw review findings that:

· a bylaw about the consumption or possession of alcohol in public places is still the most appropriate way to address crime or disorder in certain public places caused or made worse by alcohol consumed there

· the current Bylaw does not give rise to any implications under, and is not inconsistent with, the New Zealand Bill of Rights Act 1990

· the current Bylaw structure and wording could be improved.

9 May 2019

(REG/2019/28)

Regulatory Committee instructed staff to draft an amended Bylaw (Option two) after considering four options:

· Option one: status quo – retain Bylaw that makes alcohol bans by resolution

· Option two: amend the current Bylaw – improve the status quo

· Option three: replace the current Bylaw – new bylaw that contains all alcohol bans

· Option four: revoke Bylaw – no bylaw and instead rely on other existing methods.

Staff prepared a proposal in line with decisions of the Regulatory Committee

11. Staff have prepared a draft statement of proposal (draft proposal) to implement the decision of the Regulatory Committee to amend the Bylaw (Attachment A).

12. The draft proposal includes the reasons and decisions leading to the proposed amendments and a comparison between the existing and amended bylaws.

The local board has an opportunity to provide its views on the proposal

13. The local board now has an opportunity to provide its views on the draft proposal in Attachment A by resolution to the Regulatory Committee before it is finalised for public consultation.

14. For example, the local board could support the draft proposal for public consultation, recommend changes before it is finalised, or defer comment until after it has considered public feedback on the proposal.

Tātaritanga me ngā tohutohu

Analysis and advice

The draft proposal makes improvements to the current alcohol control bylaw

15. The draft proposal seeks to improve the use of alcohol bans for major events^{^[1]} and make the Bylaw easier to read and understand. The table below summarises the proposed changes.

Summary of proposed changes to the Alcohol Control Bylaw 2014

Proposals

Reasons for proposals

· Make new event-based temporary alcohol bans for all major events at Mount Smart Stadium, Western Springs Stadium, Eden Park and Auckland Domain in the Bylaw.:

· The new event-based temporary alcohol bans will replace existing event-based temporary alcohol bans made by resolution^{^[2]}for Mount Smart Stadium, Eden Park and Auckland Domain for ‘Christmas in the Park’ and the Lantern Festival. Changes to these existing resolutions would:

o for Mount Smart Stadium extend the ban to apply to all major events, not just concerts

o for Eden Park extend the ban to include Eden Park stadium, and two fan trails if they are activated as part of the event^{^[3]}

o for Auckland Domain extend the ban to all major events (not just the Lantern Festival) and extend the times of the ban to start one hour earlier and finish one hour later.

The ban for the Auckland Domain ‘Christmas in the Park’ event would remain unchanged.

· Replace with a related information note clauses about alcohol ban signage, and clauses about legislative decision-making criteria.

· Clarify exceptions to alcohol bans for licensed premises and the transport of alcohol, council’s ability to make temporary alcohol bans and Bylaw wording.

Including new event-based temporary alcohol bans made in the Bylaw:

· more easily enables a preventative approach to alcohol-related crime or disorder at or near event venues used for major events

· removes time and cost to process individual requests for event-based temporary alcohol bans where:

o the event venue has in the past, is currently, and will in the future be used for major events

o a ban has been used in the past for major events at the event venue.

· creates more consistent event-based temporary alcohol ban times and application.

Replacing some clauses with related information notes and providing clarifications:

· removes provisions that are unnecessary to state in the Bylaw but are useful as extra information

· provides rules that are easier to read and understand.

The draft proposal complies with statutory requirements

16. The draft proposal has been prepared in accordance with statutory requirements and best practice drafting guidelines:

· The proposed inclusion of event-based temporary alcohol bans for major events at certain venues in the Bylaw is a reasonable limitation on people’s rights and freedoms because the bans only apply temporarily to a limited area for large scale events.

· The amended Bylaw is a more appropriate form of bylaw because the inclusion of event-based temporary alcohol bans for major events at certain venues enables a preventative approach to alcohol-related crime or disorder.^{^[4]} The amended Bylaw would also be easier to read and understand.

· The amended Bylaw has no implications under, and is not inconsistent with, the New Zealand Bill of Rights Act 1990 (the Act). There are potential limitations to freedoms protected by the Act of expression, peaceful assembly, movement, security against unreasonable search and seizure, and to not be arbitrarily arrested. These limitations are justified because alcohol bans help prevent harm to the public, and because council’s ability to make alcohol bans is subject to legislative criteria which ensures any ban is justified, appropriate and proportionate.

Staff recommend the local board consider providing its views on the proposal

17. Staff recommend that the local board consider the draft proposal and whether it wishes to provide its views to the Regulatory Committee.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The draft proposal impacts the operation of units across the council group involved in events, processing alcohol ban requests and alcohol ban signage. Those units are aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The Bylaw is important to local boards as they have the delegated authority to make local alcohol bans, and because alcohol bans help to improve public safety in their local areas.

21. The main view of local board members during the bylaw review was to retain local board decision-making authority for local alcohol bans. The proposal supports this by retaining the current decision-making authority. The process for the local board to make alcohol bans by resolution will remain the same.

22. The local board has an opportunity in this report to provide its views on the proposal to the Regulatory Committee.

23. The local board will also have further opportunity to provide its views to a Bylaw Panel on any public feedback to the proposal from people in the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

24. The Bylaw has significance for Māori as users and kaitiaki / guardians of public space. Māori are also over-represented in alcohol-related hospital visits, the criminal justice system and as victims of crime.

25. Māori health advocacy organisations, Te Puni Kōkiri and the Maunga Authority support the use of alcohol bans as a tool to reduce alcohol-related harm.

26. The draft proposal supports this view by retaining the ability for council to use alcohol bans.

Ngā ritenga ā-pūtea

Financial implications

27. There are no financial implications to the local board for any decision to support the draft proposal for public consultation. The Governing Body at a later date will consider any financial implications associated with public notification and signage.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There is a reputational risk that the draft proposal or the local board’s views do not reflect the views of people in the local board area. This risk would be partly mitigated by future public consultation processes. The local board will have an opportunity to consider any public feedback and provide its formal views to a Bylaw Panel prior to the final decision.

Ngā koringa ā-muri

Next steps

29. Staff will present a proposal and any local board views to the Regulatory Committee on 1 September 2020. The next steps are shown in the diagram below.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Statement of proposal to amend the Alcohol Control Bylaw (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Elizabeth Osborne - Policy Analyst

Authorisers

Paul Wilson - Team Leader Bylaws

Lesley Jenkins - Relationship Manager

Rodney Local Board

22 July 2020

Adoption of the Rodney Local Board Agreement 2020/2021

File No.: CP2020/09292

Te take mō te pūrongo

Purpose of the report

1. To adopt a Local Board Agreement 2020/2021 and a local fees and charges schedule for 2020/2021.

Whakarāpopototanga matua

Executive summary

2. Each financial year, Auckland Council must have a local board agreement between the Governing Body and the local board, for each local board area.

3. From 20 February to 21 March 2020, the council consulted on the Annual Budget 2020/2021 (annual plan) including local board priorities (consultation part 1). Local boards considered this feedback between 4 to 8 May 2020.

4. From 29 May to 19 June 2020, the council carried out further consultation (part 2) on regional topics for the Emergency Budget 2020/2021 (the new name for this year’s annual plan) due to considerable pressure on the council’s financial position caused by the COVID-19 pandemic.

5. Local boards are now considering local content for the Emergency Budget 2020/2021, which includes a local board agreement and a local fees and charges schedule for 2020/2021.

6. Normally the local board agreement would include a message from the chair, local board advocacy and other content. This year due to time constraints caused by COVID-19, the content of the Emergency Budget document, including the Local Board Agreements, is being reduced to only the parts that are a statutory requirement. This includes key projects, levels of service and performance measures, and Financial Impact Statement.

7. On 30 July 2020, the Governing Body will meet to adopt Auckland Council’s Emergency Budget 2020/2021, including 21 local board agreements.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) adopt a Local Board Agreement 2020/2021, tabled at the meeting

b) adopt a local fees and charges schedule for 2020/2021, tabled at the meeting

c) delegate authority to the Chairperson to make any final minor changes to the Local Board Agreement 2020/2021

d) note:

i) that Local Board Agreement 2020/2021 local activity budgets will be updated to reflect final budget decisions made by the Governing Body on 16 July 2020

ii) that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the Annual Budget 2020/2021 on 30 July 2020.

Horopaki

Context

8. Each financial year, Auckland Council must have a local board agreement between the Governing Body and the local board, for each local board area, outlining local priorities, budgets and intended levels of service. They are informed by the local board plans, which are strategic documents that are developed every three years to set a direction for local boards, by reflecting the priorities and preferences of the communities within the local board area. Local board plans can also provide a basis for local board feedback on regional content in the annual plan (Emergency Budget 2020/2021).

9. Local board chairs have had the opportunity to attend Finance and Performance Committee workshops on key topics and provide local board views on the Emergency Budget 2020/2021 to the Finance and Performance Committee.

10. From 20 February to 21 March 2020, the council consulted with the public on the Annual Budget 2020/2021 (consultation part 1). Four locally held events were held in the Rodney Local Board area to engage with the community and seek feedback on both regional and local proposals. Feedback was received through written and event channels.

11. A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional topics from consultation part 1, was included on the 13 May business meeting agenda.

12. Local boards considered this feedback, and their input on regional topics was reported to the Emergency Committee on 21 May 2020.

13. From 29 May to 19 June 2020, the council carried out further consultation on regional topics for the Emergency Budget 2020/2021 (consultation part 2) due to considerable pressure on the council’s financial position caused by the COVID-19 pandemic.

14. A report analysing the feedback on the regional topics from consultation part 2 (Emergency Budget) was included on the 8 July business meeting agenda.

15. Local boards considered this feedback, and then the local board chairs held discussions with the Finance and Performance Committee on 14 July 2020 on regional proposals in the Emergency Budget. The local board input was also reported to the Finance and Performance Committee on 16 July 2020

Tātaritanga me ngā tohutohu

Analysis and advice

16. Both staff and the local board have reviewed the feedback received on the Emergency Budget 2020/2021 from both consultations and local boards have received reports analysing the feedback. It is now recommended that local boards adopt a Local Board Agreement 2020/2021 and a local fees and charges schedule for 2020/2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

18. Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects Auckland Council chooses to progress with will be assessed as part of the relevant reporting requirements.

19. Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impact, build resilience to climate impacts, and restore the natural environment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. Local boards worked with council departments to develop their local board work programmes for 2020/2021 that will be adopted at August business meetings. The local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. This report seeks local board adoption of its content for the Emergency Budget 2020/2021 and other associated material, including the Local Board Agreement 2020/2021.

Tauākī whakaaweawe Māori

Māori impact statement

22. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan (Emergency Budget 2020/2021) are important tools that enable and can demonstrate the council’s responsiveness to Māori.

23. Local board plans, which were developed in 2017 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

24. Of those who submitted on the consultation part 1 including local board priorities from the Rodney Local Board area, seven submissions identified as Māori.

25. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

26. The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset-based services (ABS) funding to projects and services for the 2020/2021 financial year.

27. LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy, which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

28. Funding for asset-based services (ABS) is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

29. Local boards have the decision-making and oversight responsibility in respect of local fees and charges within parameters set by the Governing Body. A local fees and charges schedule for Active Recreation, Community Venues for Hire (including Library rooms for hire) for 2020/2021 is adopted alongside the Local Board Agreement. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. Decisions on the local content of the Emergency Budget 2020/2021, including the Local Board Agreement 2020/2021 and a local fees and charges schedule for 2020/2021, are required by 24 July 2020 to ensure the Governing Body can adopt the Emergency Budget 2020/2021 at its 30 July 2020 meeting.

Ngā koringa ā-muri

Next steps

31. The resolutions of this meeting will be reported to the Governing Body on 30 July 2020 when it meets to adopt the Annual Budget 2020/2021, including 21 local board agreements.

32. Minor changes may need to be made to the attachments before the Emergency Budget 2020/2021 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make minor final changes if necessary.

33. Local board agreements set the priorities and budget envelopes for each financial year. Work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in August 2020.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Beth Corlett – Advisor Plans and Programmes

Authorisers

Louise Mason - GM Local Board Services

Lesley Jenkins - Relationship Manager

Rodney Local Board

22 July 2020

Draft Green Road Park masterplan - approval to consult

File No.: CP2020/08801

Te take mō te pūrongo

Purpose of the report

1. To approve the draft Green Road Park Masterplan for public consultation.

Whakarāpopototanga matua

Executive summary

2. In 2017, the Rodney Local Board requested a plan for developing park land on Green Road, Dairy Flat, to meet future recreation needs, as outlined in the Rodney Local Board Plan 2017. The local board resolved to prepare a masterplan for the park in February 2018 (Resolution number RD/2018/5).

3. The draft masterplan in Attachment A to the agenda report is informed by extensive research, and engagement with mana whenua, community and key stakeholders located in the park.

4. The masterplan will guide development of the park and the nature of activity on the park.

5. Key elements of the masterplan include a spatial framework and proposed actions to be prioritised over the next ten years.

6. After adoption of the masterplan, funding sources will need to be identified to implement many of the actions including Locally Driven Initiatives capex and potential business case/s for consideration in future long-term plans.

7. Approval is now sought to release the draft masterplan for public consultation.

8. Of the three engagement options that are presented, staff recommend that the local board consult the community and mana whenua about the draft masterplan and consider this feedback before formally adopting it.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) approves the draft Green Road Park Masterplan for public consultation (Attachment A dated 15 July 2020) subject to minor amendments

b) delegates Local Board Member Louise Johnston to approve any minor amendments, to the version outlined in Attachment A and dated 15 July 2020, and to incorporate te reo headings into the plan.

Horopaki

Context

Background information

9. Green Road Park is a 154-hectare park in Dairy Flat, purchased by the former Rodney District Council in the early 2000s.

10. The park is currently leased for grazing sheep and five-year leases were granted to the North Harbour Pony Club (Silverdale Branch Inc.) and North Shore Model Aero Club by the Rodney Local Board in February 2017.

11. The park is identified as a future destination park in the Open Space Provision Policy 2016. Destination parks provide for large numbers of visitors, who often visit for an extended period of time, and may travel from across Auckland.

Previous resolutions informing masterplan development

12. The local board resolved to prepare a masterplan for the park in February 2018 (Resolution number RD/2018/5).

13. Following a needs assessment for the park and initial community engagement, the local board approved the following vision and principles to guide development and management of the park in December 2018 (Resolution number RD/2018/161):

14. In July 2019, the local board resolved to hold Green Road Park under the Local Government Act 2002 (Resolution number RODPC/2019/20).

15. This report recommends the draft masterplan (Attachment A) be approved for public consultation.

Tātaritanga me ngā tohutohu

Analysis and advice

The draft masterplan in a nutshell

16. The draft masterplan responds to:

· the local board’s priority to start weed removal, ecological restoration and specimen tree planting

· interest from the local community to be able to access the land for informal recreation

· existing lessees seeking certainty about their continued use of the park.

17. Attachment B to the agenda report outlines the activities that will be provided for in the park and how these align with the vision and development principles previously adopted by the local board.

18. In the short-term (three to five years), the masterplan proposes opening up the park to the community for walking, mountain biking and horse riding, guided by a circulation network.

19. The community can participate in organised tree planting and weed removal activities, guided by a planting framework and which will form and enhance the character of the park.

20. Intensive sport and recreation facilities will not be considered for the park zoned for intensive activity on the masterplan until capital investment is confirmed and when population growth justifies the commencement of agreed activities.

Why the draft masterplan has a 10-year timeframe

21. The ten-year timeframe for the draft masterplan responds to the flexibility the local board wanted to provide for future park users who have not yet moved into the area.

22. Green Road is in the Dairy Flat future urban zone which is programmed for residential development between 2033-37 as outlined in the Future Urban Land Supply Strategy 2017. It is projected that an additional 20,000 new residents will move into the area which will place greater demands on how the park is proposed to be used.

23. Funding for investment in recreation facilities beyond the next ten years needs to be aligned with the planned growth of the Dairy Flat future urban zone.

24. Therefore, it is proposed that the masterplan is reviewed in 2030 when there is more clarity about the pace of residential and business growth in the Dairy Flat area.

Engagement options for the masterplan

25. Attachment C to the agenda report outlines three options for engagement on the draft masterplan:

· Option 1 – consult on the draft masterplan: consult mana whenua and the community on the draft masterplan and consider feedback before finalising and adopting the masterplan

· Option 2 – align consultation with the local parks management plan: approve the masterplan as a working draft, then consult on the draft masterplan in alignment with consultation on draft local parks management plan

· Option 3 – no consultation on the draft masterplan: adopt the masterplan now and do not undertake further consultation with mana whenua and the community; inform community and mana whenua of decision.

26. The options have been assessed against criteria aligned with the council’s quality advice standards and the Significance and Engagement Policy 2014: transparency of decision-making; communities of interest reached; effectiveness of engagement approach; timeliness to implement; alignment to stakeholder expectations; value for money; and risk.

27. We recommend the local board consult the community on the draft Green Road Park Masterplan (option 1).

28. This option would:

· meet the community’s expectation for further engagement, which has been set in previous consultation material

· recognise the high level of community interest in the development of Green Road Park, including outside the local board area

· allow the community to express their views on the draft masterplan including the prioritised actions

· provide for informed and transparent decision-making by the local board

· mean that the local board could be confident about implementation of the masterplan having the buy-in of the community.

29. We do not recommend the draft masterplan be adopted as a final plan (option 3) as this would not enable the community to provide detailed feedback on the vision, principles and short-term actions in the masterplan. It may risk the masterplan needing to be revisited following consultation on the draft local parks management plan.

30. The community engagement for the Green Road masterplan undertaken at the beginning of the project was focused on gathering information and ideas to inform actions outlined in the masterplan.

31. While there are some process efficiencies in consulting on the masterplan and local parks management plan together (option 2), this would delay consultation and create uncertainty about implementation of the plan in the meantime.

32. If option 1 is approved, consulting on the masterplan could align with consultation on the Rodney Local Board Plan in July and August 2020 or could occur in a standalone process. Key stakeholders in the park, as well as the wider community should be engaged.

Park naming process

33. Mana whenua have suggested that park be formally named ‘Rangitopuni’ after the long association iwi have with the area. The name is also used for the stream on the northern boundary of the park.

34. Te Kawerau ā Maki have provided the korero about the Rangitopuni area.

35. There are stories of moa being caught while diving and foraging for food in the Rangitopuni Stream catchment. Rangitopuni was also the site of a significant peace-making hui.

36. A separate report will come to the local board from Parks, Sport and Recreation department to formally adopt the name.

Alignment with draft Rodney Local Parks Management Plan

37. A combined management plan is being prepared for all local parks in Rodney including Green Road Park.

38. Priorities captured in this masterplan (following consultation on this draft plan) will be reflected in the Rodney Local Parks Management Plan via specific management intentions for Green Road Park.

39. The draft Rodney Local Parks Management Plan, due to be consulted on in 2020/2021, will give the community an opportunity to provide feedback on the management intentions and general policies for the park

Tauākī whakaaweawe āhuarangi

Climate impact statement

40. The draft masterplan emphasises the importance of ecological restoration and includes actions to improve water quality and increase tree canopy.

41. These environmental initiatives will improve habitat for birds and bats, and help offset carbon emissions, but are dependent on funding and resources to implement.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42. The draft masterplan has been reviewed by the Parks, Sport and Recreation, Community Facilities, Infrastructure and Environmental Services and Local Board Services departments.

43. Feedback received has been incorporated into the plan including the importance of pest management beginning as soon as ecological restoration starts, and the need for careful management of bridle trail access to ensure multiple recreation uses can coexist safely.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

44. The local and wider community has a high level of interest in direction of this local park and will benefit from improvements to park access once health and safety risks have been addressed (refer to paragraph 53).

45. Staff met with the local board regularly between January 2019 and June 2020 to discuss potential development scenarios for the draft masterplan. Key issues raised by the local board have been addressed in the draft masterplan. These include:

· giving priority to the development of a circulation network so that the community’s desire to access the park for recreation can be realised

· identifying areas for restoration and planting so that detailed planning and implementation of this activity can begin in the park soon

· ensuring the plan is kept at a high level and is realistic about what can be delivered in the short-term given budget constraints

· keeping aspirations for park development within a ten-year horizon to allow for flexibility in response to Dairy Flat future urban zone being activated.

46. Local board member Johnston, in her capacity as the Rodney Local Board spokesperson for this project and with knowledge of the park and local area, has provided feedback on the draft masterplan requesting greater emphasis on the park’s role in retaining and protecting open space and clarifying management intentions for existing groups who are using the park. This feedback has been incorporated into the draft masterplan.

Tauākī whakaaweawe Māori

Māori impact statement

47. In May 2020, staff attended a site visit with mana whenua to discuss how to apply Te Aranga design principles in the park. Representatives from Ngāti Manuhiri, Ngāti Whātua o Kaipara and Te Kawerau ā Maki were in attendance, with an apology from Ngāi Tai ki Tāmaki.

48. Following this, mana whenua were invited to provide feedback on the draft masterplan. Mana whenua requested a stronger emphasis on archaeology in the plan so that areas of significance can be identified, avoided and protected, before any design is undertaken to progress development in the park. This feedback has been incorporated into the draft masterplan as well as further ideas raised by mana whenua about expressing Māori identity creatively in park design and ensuring park decisions respond to climate change.

49. The draft masterplan seeks to increase outcomes for Māori through the park’s vision and principles, which celebrate the park’s Māori heritage, seek to protect the park’s rural and ecological character, and increase access to the park for all to enjoy.

50. To acknowledge mana whenua’s role as kaitiaki (guardians) of the park, it will be important to engage mana whenua during the public consultation period, throughout the life of the plan, and on future plans for the park, to ensure Māori outcomes remain a priority.

Ngā ritenga ā-pūtea

Financial implications

51. There is currently no capital budget to develop new facilities in the park, however, the masterplan has identified potential staging of actions to help the local board consider funding options including Locally Driven Initiatives (LDI) capex and potential long-term plan budget proposals.

52. Local board members are aware of interest among local community and business groups to potentially fund actions in the masterplan, such as ecological restoration and pathways in the park.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

53. Staff have identified the following risks to the project and possible mitigations:

IF <event>	THEN <impact>	Possible mitigations
If there is no alignment between management intentions in the Green Road Park Masterplan and the Rodney Local Parks Management Plan	Then this will create confusion for staff, the local board and the public during implementation of the plan	Parallel drafting on the draft Rodney Local Parks Management Plan and the draft Green Road Park Masterplan
If a name for the park is not formally adopted before the masterplan is consulted on	The community will continue to informally call the park ‘Green Road’	Parks, Sport and Recreation will lead the park naming process and further engagement with mana whenua as part of this process
If New Zealand has further lockdowns due to Covid-19	Then this may reduce access to the draft plan in libraries and limit face-to-face consultation	Consultation will include online channels such as ‘Have Your Say’ and the consultation period will allow adequate response time
If there is a lack of funding to implement the masterplan	Then this may delay improvements proposed for the park and frustrate the community	The masterplan notes that funding is required to implement the actions
If public entry to the park increases before masterplan adoption	Then the public may be at risk from damaged trees falling, farm operations may be at risk from people walking through the park and sensitive ecological areas would be at risk from no formalised path network	Existing leaseholders are well informed about how to safely occupy the park. Monitoring activity within the park will enable further risk management if required.

Ngā koringa ā-muri

Next steps

54. Public notification on the draft masterplan is envisaged in late July-August 2020 to align with consultation on the draft Rodney Local Board Plan.

55. Consultation feedback will then be analysed by staff and workshopped with the local board before finalising the masterplan.

56. Following adoption of the masterplan and subject to resource capacity, it will be possible to prioritise further investigation of short-term actions including identifying funding sources.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Green Road Park Masterplan Draft July 2020 (Under Separate Cover)
b ⇨	Types of activities included in the masterplan (Under Separate Cover)
c ⇨	Assessment of engagement options (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Shyrel Burt - Service and Asset Planning Specialist

Matthew Ward - Service & Asset Planning Team Leader

Authorisers

Lisa Tocker - Head of Service Strategy and Integration

Lesley Jenkins - Relationship Manager

No.	Title	Page
a ⇩	Workshop record 15 July 2020	29

[1] Council’s Events Policy refers to major events as events having a regional, national and international profile.

[2] MT/2017/144 (Mt Smart); AE/2015/119 (Eden Park); RBC/2015/41 and WTM/2016/110 (Christmas in the Park); ADC/2017/43 (Lantern Festival).

[3] There are two Eden Park Fan Trails designed for fans to walk to Eden Park. One starts at Ponsonby Road (activated on ‘match days’) and one starts from Queen Elizabeth Square (last used during the 2011 Rugby World Cup).

[4] Section 147A of the Local Government Act 2002.

Chairperson	Phelan Pirrie
Deputy Chairperson	Beth Houlbrooke
Members	Brent Bailey
	Steve Garner
	Danielle Hancock
	Tim Holdgate
	Louise Johnston
	Vicki Kenny
	Colin Smith

Board Member	Organisation	Position
Brent Bailey	Royal NZ Yacht Squadron	Member
Steven Garner	Warkworth Tennis and Squash Club Sandspit Yacht Club Warkworth Gamefish Club	President Member Member
Louise Johnston	Blackbridge Environmental Protection Society	Treasurer
Vicki Kenny	International Working Holidays Ltd Nannies Abroad Ltd Waitemata Riding Club National Party Helensville Electorate	Director/Owner/CEO Director/Owner/CEO Member Treasurer
Danielle Hancock	Kaukapakapa Residents and Ratepayers Association Pest Free Kaukapakapa New Zealand Biosecurity Services Limited	Member Pest Free Coordinator Operations Manager
Tim Holdgate	Landowners Contractors Protection Association	Vice Chairman
Beth Houlbrooke	Kawau Island Boat Club ACT New Zealand	Member Contractor
Phelan Pirrie	Muriwai Volunteer Fire Brigade Grow West Ltd North West Country Incorporated	Officer in Charge Director Manager
Colin Smith