Minutes of Waitākere Ranges Local Board

Waitākere Ranges Local Board

23 July 2020

Note: Pursuant to Resolution WTK/2020/16 of the Waitākere Ranges Local Board, the Standing Orders of the Waitākere Ranges Local Board have been updated to allow a person other than a member of the local board to participate in a meeting by means of audio link or audio-visual link if the person is otherwise approved to participate in accordance with Standing Orders Sections 6 and 7.

1 Welcome

Chair G Presland opened the meeting and welcomed those present.

2 Apologies

There were no apologies.

3 Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically, members were asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member	Organisation/Position
Mark Allen	- Community Waitākere – Executive Officer - Bethells Valley Fire – Senior Fire Fighter - Waitākere Licensing Trust – Trustee
Michelle Clayton	- Glen Eden Community House – Treasurer - Glen Eden Residents’ Association – Treasurer - Waitākere Community Organisation Grants Scheme (COGS) – Committee Member - The Personal Advocacy and Safeguarding Adults Trust – Trustee - Glen Eden Returned Services Association (RSA) – Member - Glen Eden Railway Trust – Member
Sandra Coney	- Waitematā District Health Board – Elected Member & Chair of Hospital Advisory Committee - Women’s Health Action Trust – Patron - New Zealand Society of Genealogists – Member - New Zealand Military Defence Society – Member - Cartwright Collective – Member
Greg Presland	- Whau Coastal Walkway Environmental Trust – Trustee - Combined Youth Services Trust – Trustee - Glen Eden Bid – Member - Titirangi Ratepayers and Residents Association – Member - Waitākere Ranges Protection Society - Member - Titirangi RSA - Member - Maungakiekie Golf Club – Member
Saffron Toms	- Titirangi Community House – Secretary
Ken Turner	Nil

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External community group or organisation	Lead	Alternate
Aircraft Noise Community Consultative Group	Mark Allen	Saffron Toms
Ark in the Park	Mark Allen	Sandra Coney
Friends of Arataki and Waitākere Regional Parkland Incorporated	Michelle Clayton	Sandra Coney
Glen Eden Business Improvement District (Glen Eden Business Association)	Michelle Clayton	Greg Presland
Glen Eden Playhouse Theatre Trust	Ken Turner	Mark Allen
Te Uru Waitākere Contemporary Gallery	Mark Allen	Saffron Toms and Sandra Coney
The Rural Advisory Panel	Ken Turner	Saffron Toms

4 Confirmation of Minutes

Resolution number WTK/2020/63

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:

That the Waitākere Ranges Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 18 June 2020 and the extraordinary minutes of its meeting, held on Thursday, 9 July 2020, as a true and correct record.

Chairperson	Greg Presland
Deputy Chairperson	Saffron Toms
Members	Mark Allen
	Michelle Clayton
	Sandra Coney, QSO
	Ken Turner

12	Notice of Motion: Member K Turner - Open Workshops
	In accordance with Standing Order 2.5.1, a Notice of Motion was received from Member K Turner, seconded by Member M Clayton, for consideration under item 12. A copy of the Notice of Motion has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	MOVED by Member K Turner, seconded by Member M Clayton: That the Waitākere Ranges Local Board: a) will hold all local board workshops and briefings open to the public as of Monday, 31 August 2020. b) note that individual workshop and briefing agenda items may be closed to the public at the request of the Chair where: i) the issue would most likely be discussed in a Confidential part of the business meeting, or ii) the Chair has received and accepted advice from relevant Council staff that holding the briefing in a Closed session may be in the best interests of the local board and community at that point in time. c) request information about upcoming workshops/briefings are publicised on the Auckland Council website and usual social media channels. d) request that in the event the Waitākere Ranges Local Board resolves to receive and support this Notice of Motion, it then be circulated by Council staff to all Auckland Council Local Boards and submitted to the Auckland Council Governing Body.
	Pursuant to Standing Order 2.5.6 Alteration of Notice of Motion, Member K Turner agreed that the motion may be altered.
	Resolution number WTK/2020/72 MOVED by Member K Turner, seconded by Member M Clayton, an amendment to the original motion: That the Waitākere Ranges Local Board: a) adopt as a principle that the Waitākere Ranges Local Board workshops be open to public observation unless there are valid reasons for them not to be b) request that staff proactively release all material presented at workshops unless there are valid reasons not to do so c) request that workshop agendas be released publicly at least two working days prior to the workshop d) request all workshop agendas clearly indicate items where the public can be present to observe during presentations and items where for valid reasons confidentiality is required. Valid reasons can include the early formulation of policy proposals and the definition of issues and options. Requests for public to be excluded from an agenda item must be approved by the workshop Chair. e) request the operation of workshops be reviewed no later than December 2020. f) that staff be asked to urgently advance the live broadcasting of meetings. CARRIED
	Attachments a 23 July 2020, Waitākere Ranges Local Board: Item 12 - Notice of Motion: Member K Turner - Open Workshops

13	Adoption of the Waitākere Ranges Local Board Agreement 2020/2021
	A copy of the tabled Local Board Agreement and the local fees and charges schedule for 2020/2021 have been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WTK/2020/73 MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms: That the Waitākere Ranges Local Board: a) adopt the Local Board Agreement 2020/2021 tabled at the meeting, subject to the local environmental management target being altered to 90%. *‘We manage Auckland's natural environment* The proportion of local programmes that deliver intended environmental actions and/or outcomes 90%’ b) adopt the local fees and charges schedule for 2020/2021 attached to this report. c) delegate authority to the Chair to make any final minor changes to the Local Board Agreement 2020/2021. d) Note that: i) Local Board Agreement 2020/2021 local activity budgets will be updated to reflect final budget decisions made by the Governing Body on 16 July 2020. ii) resolutions of this meeting will be reported to the Governing Body when it meets to adopt the Annual Budget 2020/2021 on 30 July 2020. CARRIED
	Attachments a 23 July 2020, Waitākere Ranges Local Board: Item 13 - Waitākere Ranges Final Draft Local Board Agreement 2020/2021 b 23 July 2020, Waitākere Ranges Local Board: Item 13 - Local Fees and Charges Schedule 2020/2021

20	Chair's Report - July 2020
	A copy of the tabled Chair’s report has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WTK/2020/79 MOVED by Chairperson G Presland, seconded by Member M Allen: That the Waitākere Ranges Local Board: a) receive Chair Presland’s tabled report for July 2020. CARRIED
	Attachments a 23 July 2020, Waitākere Ranges Local Board: Item 20: Tabled Chair's Report - July 2020