Agenda of Auckland Domain Committee

Terms of Reference

Background

The Auckland Domain is an important regional park and also has areas within it managed by the Waitematā Local Board. This committee is set up jointly by the Governing Body and Waitematā Local Board to co-ordinate decisions relating to the Domain.

Responsibilities

Decision-making responsibility for parks, recreation and community services and activities in Auckland Domain including those anticipated in the Auckland Domain Act 1987, which are the responsibility of the Governing Body or the Waitematā Local Board.

Powers

All powers of the Governing Body and Waitematā Local Board necessary to perform the committee’s responsibilities including those powers conferred on Auckland Council pursuant to the Auckland Domain Act 1987.

Except:

(a) powers that the Governing Body cannot delegate or has retained to itself (section 2)

(b) where a matter is the responsibility of another committee or local board

(d) the approval of expenditure of more than $2 million

(e) the approval of final policy

(f) deciding significant matters for which there is high public interest, and which are controversial.

Exclusion of the public – who needs to leave the meeting

Members of the public

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

Those who are not members of the public

General principles

· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

· In any case of doubt, the ruling of the chairperson is final.

Members of the meeting

· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

Independent Māori Statutory Board

· Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

· Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

Staff

· All staff supporting the meeting (administrative, senior management) remain.

· Other staff who need to because of their role may remain.

Local Board members

· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.

Council Controlled Organisations

· Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Auckland Domain Committee:

a) confirm the ordinary minutes of its meeting, held on Monday, 25 February 2020 and the extraordinary minutes of its meeting, held on Monday, 22 June 2020, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

Standing Order 7.7 provides for Public Input. Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

5.1 Summerset Plans for Parnell Retirement Village

Te take mō te pūrongo

Purpose of the report

1. Adam Tyrie will speak to the committee to share plans on a proposed retirement village in Parnell.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) receive and thank the public input from Adam Tyrie of Summerset regarding the plans for a proposed retirement village in Parnell.

5.2 Auckland Holocaust Memorial Trust - Garden of Humanity

Te take mō te pūrongo

Purpose of the report

1. Nadine Rubin Nathan and Sheree Stone will present the Garden of Humanity project, on behalf of the Auckland Holocaust Memorial Trust.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) receive the public input from the Auckland Holocaust Memorial Trust and thank Nadine Rubin Nathan and Sheree Stone for their attendance.

5.3 National Butterfly Centre / Te Matauranga o nga Purerehua o Aotearoa

Te take mō te pūrongo

Purpose of the report

1. Jacqui Knight and Mark Bateman will be in attendance to present to the Auckland Domain Committee about the Monarch Butterfly New Zealand Trust's plans for establishing the National Butterfly Centre / Te Matauranga o nga Purerehua o Aotearoa at Kari Street.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) receive the presentation from the Monarch Butterfly New Zealand Trust and thank Jacqui Knight and Mark Bateman for their attendance.

6 Local Board Input

Standing Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

At the close of the agenda no requests for local board input had been received.

7 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Auckland Domain Committee

17 August 2020

Statement of proposal to amend the Alcohol Control Bylaw

File No.: CP2020/09250

Te take mō te pūrongo

Purpose of the report

1. To seek support on the statement of proposal to amend the Te Ture a Rohe Whakararata Waipiro 2014 / Alcohol Control Bylaw 2014 before it is finalised for public consultation.

Whakarāpopototanga matua

Executive summary

2. To enable the Auckland Domain Committee to provide its views on the statement of proposal to amend the Te Ture a Rohe Whakararata Waipiro 2014 / Alcohol Control Bylaw 2014, staff have prepared a draft proposal.

3. The draft proposal would continue to enable council to make alcohol bans in certain public places to reduce crime and disorder caused or made worse by alcohol consumed there.

4. The main proposals are to include new temporary alcohol bans for major events at Mount Smart Stadium, Western Springs Stadium, Eden Park and Auckland Domain, and to make the Bylaw easier to read and understand.

5. Staff recommend that the committee provide its views on the draft proposal.

6. There is a reputational risk that the draft proposal or the committee’s views do not reflect the views of people who use the Auckland Domain. This risk would be partly mitigated by future public consultation processes. The committee will have an opportunity to consider any public feedback and provide formal views to a Bylaw Panel prior to the final decision.

7. The committee’s views will be provided to the Regulatory Committee on 1 September 2020 who will recommend a statement of proposal for public consultation to the 24 September Governing Body meeting. Public consultation is scheduled for October 2020, Bylaw Panel deliberations for March 2021, and a final decision by the Governing Body for April 2021.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) support the draft statement of proposal in Attachment A of this agenda report to amend the Auckland Council Alcohol Control Bylaw 2014 for public consultation.

Horopaki

Context

The Alcohol Control Bylaw enables council to make alcohol bans in public places

8. The Te Kaunihera o Tāmaki Makaurau Te Ture a Rohe Whakararata Waipiro 2014 / Auckland Council Alcohol Control Bylaw 2014 (Bylaw) aims to reduce crime or disorder in certain public places caused or made worse by alcohol consumed there.

9. The Bylaw achieves this by providing a framework that enables alcohol bans to be made by resolution of the relevant delegated authorities – the Regulatory Committee, Auckland Domain Committee or local boards. Alcohol bans are enforced by the New Zealand Police.

The Regulatory Committee have decided to amend the Alcohol Control Bylaw

10. The Regulatory Committee requested staff commence the process to amend the Bylaw on 9 May 2019 (REG/2019/28). The process leading to this decision is summarised below.

11 April 2019

(REG/2019/19)

Regulatory Committee endorsed the statutory bylaw review findings that:

· a bylaw about the consumption or possession of alcohol in public places is still the most appropriate way to address crime or disorder in certain public places caused or made worse by alcohol consumed there

· the current Bylaw does not give rise to any implications under, and is not inconsistent with, the New Zealand Bill of Rights Act 1990

· the current Bylaw structure and wording could be improved.

9 May 2019

(REG/2019/28)

Regulatory Committee instructed staff to draft an amended Bylaw (Option two) after considering four options:

· Option one: status quo – retain Bylaw that makes alcohol bans by resolution

· Option two: amend the current Bylaw – improve the status quo

· Option three: replace the current Bylaw – new bylaw that contains all alcohol bans

· Option four: revoke Bylaw – no bylaw and instead rely on other existing methods.

Staff prepared a proposal in line with decisions of the Regulatory Committee

11. Staff have prepared a draft statement of proposal (draft proposal) to implement the decision of the Regulatory Committee to amend the Bylaw (Attachment A).

12. The draft proposal includes the reasons and decisions leading to the proposed amendments and a comparison between the existing and amended bylaws.

The committee has an opportunity to provide its views on the proposal

13. The Auckland Domain Committee (committee) now has an opportunity to provide its views on the draft proposal in Attachment A by resolution to the Regulatory Committee before it is finalised for public consultation.

14. For example, the committee could support the draft proposal for public consultation, recommend changes before it is finalised, or defer comment until after it has considered public feedback on the proposal.

Tātaritanga me ngā tohutohu

Analysis and advice

The draft proposal makes improvements to the current alcohol control bylaw

15. The draft proposal seeks to improve the use of alcohol bans for major events^{^[1]} and make the Bylaw easier to read and understand. The table below summarises the proposed changes.

Summary of proposed changes to the Alcohol Control Bylaw 2014

Proposals

Reasons for proposals

· Make new event-based temporary alcohol bans for all major events at Mount Smart Stadium, Western Springs Stadium, Eden Park and Auckland Domain in the Bylaw.:

· The new event-based temporary alcohol bans will replace existing event-based temporary alcohol bans made by resolution^{^[2]}for Mount Smart Stadium, Eden Park and Auckland Domain for ‘Christmas in the Park’ and the Lantern Festival. Changes to these existing resolutions would:

o for Mount Smart Stadium extend the ban to apply to all major events, not just concerts

o for Eden Park extend the ban to include Eden Park stadium, and two fan trails if they are activated as part of the event^{^[3]}

o for Auckland Domain extend the ban to all major events (not just the Lantern Festival) and extend the times of the ban to start one hour earlier and finish one hour later.

The ban for the Auckland Domain ‘Christmas in the Park’ event would remain unchanged.

· Replace with a related information note clauses about alcohol ban signage, and clauses about legislative decision-making criteria.

· Clarify exceptions to alcohol bans for licensed premises and the transport of alcohol, council’s ability to make temporary alcohol bans and Bylaw wording.

Including new event-based temporary alcohol bans made in the Bylaw:

· more easily enables a preventative approach to alcohol-related crime or disorder at or near event venues used for major events

· removes time and cost to process individual requests for event-based temporary alcohol bans where:

o the event venue has in the past, is currently, and will in the future be used for major events

o a ban has been used in the past for major events at the event venue.

· creates more consistent event-based temporary alcohol ban times and application.

Replacing some clauses with related information notes and providing clarifications:

· removes provisions that are unnecessary to state in the Bylaw but are useful as extra information

· provides rules that are easier to read and understand.

The draft proposal complies with statutory requirements

16. The draft proposal has been prepared in accordance with statutory requirements and best practice drafting guidelines:

· The proposed inclusion of event-based temporary alcohol bans for major events at certain venues in the Bylaw is a reasonable limitation on people’s rights and freedoms because the bans only apply temporarily to a limited area for large scale events.

· The amended Bylaw is a more appropriate form of bylaw because the inclusion of event-based temporary alcohol bans for major events at certain venues enables a preventative approach to alcohol-related crime or disorder.^{^[4]} The amended Bylaw would also be easier to read and understand.

· The amended Bylaw has no implications under, and is not inconsistent with, the New Zealand Bill of Rights Act 1990 (the Act). There are potential limitations to freedoms protected by the Act of expression, peaceful assembly, movement, security against unreasonable search and seizure, and to not be arbitrarily arrested. These limitations are justified because alcohol bans help prevent harm to the public, and because council’s ability to make alcohol bans is subject to legislative criteria which ensures any ban is justified, appropriate and proportionate.

Staff recommend the committee consider providing its views on the proposal

17. Staff recommend that the committee consider the draft proposal and whether it wishes to provide its views to the Regulatory Committee.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The draft proposal impacts the operation of units across the council group involved in events, processing alcohol ban requests and alcohol ban signage. Those units are aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The Bylaw is important to local boards as they have the delegated authority to make local alcohol bans, and because alcohol bans help to improve public safety in their local areas.

21. The main view of local board members during the bylaw review was to retain local board decision-making authority for local alcohol bans. The proposal supports this by retaining the current decision-making authority. The process for the local board to make alcohol bans by resolution will remain the same.

Tauākī whakaaweawe Māori

Māori impact statement

22. The Bylaw has significance for Māori as users and kaitiaki / guardians of public space. Māori are also over-represented in alcohol-related hospital visits, the criminal justice system and as victims of crime.

23. Māori health advocacy organisations, Te Puni Kōkiri and the Maunga Authority support the use of alcohol bans as a tool to reduce alcohol-related harm.

24. The draft proposal supports this view by retaining the ability for council to use alcohol bans.

Ngā ritenga ā-pūtea

Financial implications

25. There are no financial implications to the committee for any decision to support the draft proposal for public consultation. The Governing Body at a later date will consider any financial implications associated with public notification and signage.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There is a reputational risk that the draft proposal or the committee’s views do not reflect the views of people who use the Auckland Domain. This risk would be partly mitigated by future public consultation processes. The committee will have an opportunity to consider any public feedback and provide its formal views to a Bylaw Panel prior to the final decision.

Ngā koringa ā-muri

Next steps

27. Staff will present a proposal and any committee views to the Regulatory Committee on 1 September 2020. The next steps are shown in the diagram below.

28.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Statement of proposal to amend the Alcohol Control Bylaw	17

Ngā kaihaina

Signatories

Author

Elizabeth Osborne - Policy Analyst

Authorisers

Paul Wilson - Team Leader Bylaws

Martin van Jaarsveld - Manager Community Parks & Places

Auckland Domain Committee

17 August 2020

Auckland Domain Committee

17 August 2020

Ecological Volunteering in the Domain

File No.: CP2020/10680

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from the Auckland Domain Committee on volunteer conservation activities and environmental programmes in the Auckland Domain, including community clean-ups.

Whakarāpopototanga matua

Executive summary

2. Across the parks network, the Community Parks team engages in a variety of programmes to connect people to nature and to engage the public in volunteering and other environmental related events and activities. These programmes develop a stronger natural resource stewardship among the public and an appreciation for the parks Council manages. Typical volunteer activities include community planting, pest animal and plant control and community clean-ups.

3. The Auckland Domain masterplan proposes to increase the ecological and biodiversity values in the Domain and to involve volunteers and schools in these activities.

4. Historically, the Auckland Domain has not had a committed local community group adopt it to carry out conservation activities. There is however volunteering around pest animal control.

5. There is an opportunity to increase interest in volunteer activities in the Domain through a range of community events such as clean-ups. Officers recommend that, if supported by the Committee, further investigations are undertaken to identify specific volunteer events and activities that could be introduced over the coming year.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) request staff to explore opportunities to increase volunteer conservation activities and environmental programmes in the Auckland Domain, including a community clean-up event.

Horopaki

Context

6. Whilst the Auckland Domain has not had a committed local community group adopt it to carry out conservation activities, since 2007 volunteers have been regularly trapping rodents and possums in the bush area of the park (approximately 15 hectares). In 2015 the number of trap lines was increased from two to four.

7. Pest plants and pest animals are the greatest threat to the ecological integrity of the native bush in the Auckland Domain. Ongoing control of these pests is essential.

8. Whereas in most cases local parks are located within a strong residential community catchment, the neighbours to the Auckland Domain are complex in ownership e.g. railway land, Health Board (Auckland Hospital), commercial, industrial and with very few directly adjacent residential properties.

9. Conservation Volunteers New Zealand (CVNZ) have been engaged to support and manage animal pest control volunteers in the Auckland Domain as a part of wider pest control work with volunteers across the central isthmus. This is a rostered pest animal control project with volunteers from throughout the central Auckland area carrying out trapping of pest animals in local parks.

10. The volunteer programmes are complimentary to the maintenance undertaken by council contractors.

Tātaritanga me ngā tohutohu

Analysis and advice

11. A key principle in the Auckland Domain masterplan is “Creating an environmentally sustainable park that is an exemplar on the world stage”. A key proposal in the plan is to continue to manage weeds and pests to increase the ecological and biodiversity values in the Domain and to involve volunteers and schools in these activities.

12. There may be an opportunity to increase interest in volunteer activities in the Domain through a range of community events, including;

· Park care events such as a community clean up, community tree planting, or mulching.

· Continue the pest animal control by volunteers in the bush area.

· Educational opportunities with local schools around pest plant and animal control.

· Guided ranger walks.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. Proposed works will contribute to addressing climate change, by showcasing major opportunities and benefits to Auckland such as:

· cleaner air and water i.e. cooler streams through planting and carbon sequestration by maintaining the health of the current trees and planting new ones

· healthier communities i.e. people connected to their whenua and protecting it.

14. The aims of the works align with a number of Auckland Council strategies that consider climate impact; The Auckland Plan, Parks and Open Space Strategic Action Plan 2013, Urban Ngahere (Forest) Strategy, Auckland Regional Pest Management Strategy, Auckland Council’s Indigenous Biodiversity Strategy, Pest Free Auckland, Auckland Council Regional Pest Management Plan and the Indigenous Biodiversity Strategy.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. A co-ordinated approach with Community Facilities will be important to ensure that any volunteer activities compliment the maintenance contracts.

16. The Full Facilities contract includes community outcomes and workforce development requirements. This involves contractors working with and supporting community groups and volunteers where relevant.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The Waitemata Local Board has supported the local park volunteer programme and has been providing LDI funding.

Tauākī whakaaweawe Māori

Māori impact statement

18. The Auckland Domain masterplan recognises and supports local iwi and hapu in their role as kaitiaki. The environmental work that the Council carries out aligns with the values of protecting and enhancing the mauri of reserves in the Waitematā area. There is a commitment to consult and work with mana whenua on all projects to ensure the protection and restoration of sites of significance to Māori.

Ngā ritenga ā-pūtea

Financial implications

19. The pest animal control activities undertaken by volunteers is funded by the Waitemata local board LDI funding at a cost of approximately $1,000 per annum.

20. It is recommended that any additional volunteer programmes during the current financial year focus on low cost events, and that those events be funded from within the approved Waitematā Local Board Locally Driven Initiatives OPEX, Parks Sport and Recreation Ecological and Environmental Programmes budget. A request for a total budget of $15,000 is pending approval from the local board (including $4,000 for an Arbor Day planting should the local board wish to proceed with this event in winter 2021).

21. Delivery of the planned programmes is dependent on approval of these budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. It is critically important to consider the works the Community Facilities and Ecological Restoration contracts are committed to and how volunteer work aligns with and leverages off these contracts.

23. Support for local kaitiakitanga of this catchment will help to make the delivery model broader to support further environmental initiatives across the wider catchment.

24. Lack of interest from the community considering the financial and staff resources contributed.

25. Lack of work for volunteers to engage with e.g. need for a litter clean-up.

Ngā koringa ā-muri

Next steps

26. It is recommended that officers investigate opportunities to increase volunteer activities in the Domain. This could include a site visit with committee members to determine what opportunities there may be for volunteer work at the park.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Paul Duffy - Volunteering and Programmes Team Leader

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Martin van Jaarsveld - Manager Community Parks & Places

Auckland Domain Committee

17 August 2020

Financial Update and Auckland Domain Work Programme

File No.: CP2020/10480

Te take mō te pūrongo

Purpose of the report

1. To provide the Auckland Domain Committee with an update on the proposed work programme for the Auckland Domain and to seek formal feedback on the programme.

Whakarāpopototanga matua

Executive summary

2. Due to Covid-19 impacts, the Emergency Budget means that the budgets available to the Governing Body and Local Boards are reduced from those previously anticipated and as a result, some activities that were previously proposed for 2020/2021 have been deferred or removed from the draft work programme through a reprioritisation exercise.

3. The proposed work programme, which is subject to approval by the Governing Body, includes the following projects for the current financial year;

· Wintergarden renewal

· Sports field renewal

· Trial gates

· Pathway connections

· Kiosk Road carpark

4. A number of the above projects will be delivered across multiple financial years.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) endorse the proposed FY20/21 work programme as set out in Attachment A of the report

b) provide formal feedback on the work programme.

Horopaki

Context

5. The Covid-19 pandemic has made an unprecedented impact on the world. The economic impact has seen a reduction in Council’s revenue; therefore, it was not possible for Council to continue to fund all projects initially earmarked for the 2020/21 Annual Plan. There have also be delays to projects in the previous financial year as a result of Covid-19. Some activities that were previously proposed for 2020/2021 have been deferred or removed from the draft work programme through a reprioritisation exercise.

6. To determine the priorities for the Auckland Domain, a committee workshop was held on 6 April 2020. The discussions in the committee’s workshop have informed the priority list. This included support to proceed with projects that addressed health and safety.

7. The table below reflects the priority of projects as indicated by the committee during the April workshop.

Table 1: Priorities identified during the April committee workshop

Project	Description
Priority 1
Wintergarden renewal	Renew glasshouses, including glazing upgrade and seismic strengthening.
Sports field renewal	Rationalise and reorient the cricket wickets to address the health and safety risks of overlapping boundaries.
Trial gates to manage commuter parking	Installation of temporary gates at Titoki Street carpark and Carlton Gore Road entrance to ensure parking is available for Domain users.
Improving access, safety, and amenity of key circuits and connections	Removal of parking on high pedestrian areas and around the front of the Auckland Museum to improve visitor experiences, address health and safety and improve amenity.
Priority 2
Develop pathway connections	Improving pedestrian and cycling circuits and links to meet the demand due to high usage and population increase, including enhanced links between the Titoki St carpark and sports fields, and to Parnell train station.
Auckland Domain signage budget	Commission CVAs to inform interpretation and masterplan history section, prepare way-finding plan and deliver new signs to support accessibility.
Priority 3
Natural play and connections	Development of a natural play area in line with the Auckland Domain Masterplan in vicinity of duck ponds and Kiosk Road.
Kiosk Road carpark	Development of a new car park at Kiosk Road to support the natural play area.
Kari Street Commons - stage 1	Reinstate Kari Street nursery site to a general park with a range of park facilities with a focus on supporting youth and events.
Lighting renewal	Renewal of current lighting network based on prioritised programme.

Tātaritanga me ngā tohutohu

Analysis and advice

Capital Work programme

8. The proposed work programme is made up of activities and initiatives continuing from previous financial years which are supported by the Domain Committee, Governing Body and the Waitemata Local Board.

9. The proposed work programme is subject to approval by the Governing Body. Any of the projects identified in Attachment A are subject to change, however, the work programme in it’s current format was supported by the Governing Body at the July workshop.

10. Due to Covid-19 impacts, the Emergency Budget means that the budgets available to the Governing Body and Local Boards are reduced from those previously anticipated and as a result, some activities that were previously proposed for 2020/2021 have been deferred or removed from the draft work programme through a reprioritisation exercise.

11. The proposed work programme includes existing projects that have been continued from the previous financial year where those projects require multiple years for delivery (multi-year projects). All projects include actual anticipated spend as there will be no carry forward of capital funding from the 2019/2020 financial year.

12. The following table shows the Auckland Domain projects that are proposed to be included in the FY20/21 work programme.

Table 2: Key projects in the proposed FY20/21 work programme

Project	Description
Wintergarden renewal	Renew glasshouses, including glazing upgrade and seismic strengthening.
Sports field renewal	Rationalise and reorient the cricket wickets to address the health and safety risks of overlapping boundaries.
Trial gates to manage commuter parking	Installation of temporary gates at Titoki Street carpark and Carlton Gore Road entrance to ensure parking is available for Domain users.
Develop pathway connections	Improving pedestrian and cycling circuits and links to meet the demand due to high usage and population increase, including enhanced links between the Titoki St carpark and sports fields, and to Parnell train station.
Kiosk Road carpark	Development of a new car park at Kiosk Road to support the natural play area.

13. Of particular note in the work programme is the continuation of both the Wintergardens renewal and the sports field renewal which has been rescoped to first address the immediate health and safety concerns around the cricket pitch orientation. Both projects were considered a high priority to the committee in the April workshop.

14. The removal of parking in front of the museum, which was funded through Opex, is currently unfunded and is thus not included in the programme. Officers will however continue to identify potential Opex savings during the year that could potentially fund this project.

15. The proposed work programme in Attachment A contains:

· Number of proposed projects (excluding leases and contract lines) in FY20/21: 5

· Indicative cost for proposed projects in the 2020/2021 financial year: $5,063,803 from multiple funding sources including regional renewals and development, seismic strengthening, Waitemata Local Board Parnell Parking Fund and Auckland Transport Capital Transport Fund

Capital Programme Delivery

Cost estimates subject to change

16. Budget allocations within the work programme are best estimates only. Project costings are subject to change and refinement as projects progress through the design and delivery process. Greater clarity will be determined around the specific work required and the cost of delivery of that work once the details are defined.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. Many of the activities in the proposed work programme will have impact on greenhouse gas emissions and contribute towards climate change adaptation. These impacts will be considered as projects progress and will be reported to the committee at future reporting opportunities. The sorts of impacts to be considered include:

· Maximum upcycling and recycling of old material

· Installation of energy efficiency measures

· Building design to ensure the maximum lifetime and efficiency of the building is obtained

· Lifecycle impacts of construction materials (embodied emissions)

· Exposure of building location to climate change hazards (sea level rise, flooding (floodplains), drought, heat island effect)

· Anticipated increase in carbon emissions from construction, including contractor emissions

· Lifecycle impacts of construction materials.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The draft work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the committee and governing body at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The Community Facilities work programme has been considered by the committee and governing body in a series of workshops from November 2019 to July 2020. The views expressed by members during the workshops have informed the recommended work programme.

20. Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

Tauākī whakaaweawe Māori

Māori impact statement

21. The Community Facilities work programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.

22. Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori.

23. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

24. The Domain Committee do not hold any capital expenditure budget. Funding for projects on the domain come from the Parks Art Community and Events Committee in the form of Regional Capital Expenditure or the Waitemata Local Board.

25. Financial implications of COVID-19/Emergency Budget have resulted in a reduced renewals budget for the region and significantly reduced development budgets such as growth.

26. Table 3 summarises the relevant budgets and proposed allocation.

Table 3: Budget allocation

Proposed Budgets	2020/2021	2021/2022	2022/2023
Regional Renewals (including Seismic Strengthening) - Proposed Allocation	$4,084,682	$1,180,818	$350,000
Waitematā Local Board's AT Capital Transport Fund - Allocation	$932,340	$0	$0
Waitemata Local Board - Parnell Parking Fund - Allocation	$46,781	$424,435	$0
ABS: Capex - Growth	$0	$0	$0

Total Auckland Domain Proposed Allocation	$5,063,803	$1,605,253	$200,000

27. The proposed work programme can be accommodated within the available regional budgets. Approval of the work programme does not have significant financial implications, unless projects experience a significant overspend or underspend.

28. Regular updates on the delivery of the programme will be provided to the committee. These updates will identify progress of all projects and potential amendments to the approved programme including changes to budget allocation and timing.

29. The commercial manager has approved the financial content in this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. If the proposed Community Facilities work programme is not approved at the Governing Body business meeting, there is a risk that the proposed projects may not be delivered within the 2020/2021 financial year.

31. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

Ngā koringa ā-muri

Next steps

32. The feedback provided by the committee will be used to inform the final work programme, which is subject to governing body approval.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Auckland Domain Work Programme	79

Ngā kaihaina

Signatories

Author	Martin van Jaarsveld - Manager Community Parks & Places
Authoriser	Mace Ward - General Manager Parks, Sports and Recreation

[1] Council’s Events Policy refers to major events as events having a regional, national and international profile.

[2] MT/2017/144 (Mt Smart); AE/2015/119 (Eden Park); RBC/2015/41 and WTM/2016/110 (Christmas in the Park); ADC/2017/43 (Lantern Festival).

[3] There are two Eden Park Fan Trails designed for fans to walk to Eden Park. One starts at Ponsonby Road (activated on ‘match days’) and one starts from Queen Elizabeth Square (last used during the 2011 Rugby World Cup).

[4] Section 147A of the Local Government Act 2002.

Chairperson	Cr Desley Simpson, JP
Deputy Chairperson	Adriana Avendano Christie	Waitematā Local Board
Members	Member Renata Blair	Independent Māori Statutory Board
	Member Alexandra Bonham	Waitematā Local Board
	Cr Pippa Coom
	Member Hon Tau Henare	Independent Māori Statutory Board
	Cr Sharon Stewart, QSM
	Member Sarah Trotman, (ONZM)	Waitematā Local Board