Agenda of Albert-Eden Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board:

a) confirm the minutes of its ordinary meeting, held on Tuesday, 21 July 2020, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Boopsie Maran - Overview of Tactical Urbanism Activation Project

Te take mō te pūrongo

Purpose of the report

1. To enable an opportunity for Boopsie Maran to deliver a presentation during the Deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Boopsie Maran will be in attendance to provide the local board with a brief on a tactical urbanism activation project that she is currently developing in collaboration with three local libraries.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) thank Boopsie Maran for her attendance and Deputation presentation.

8.2 Deputation - Kristian Eek - Film making in the local area

Te take mō te pūrongo

Purpose of the report

1. To enable an opportunity for Kristian Eek - Member, New Zealand Advertising Producers Group, to deliver a presentation during the Deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Kristian Eek - Member, New Zealand Advertising Producers Group, will be in attendance to deliver a Deputation presentation regarding the process of film making, in particular filming in public spaces, and to highlight the benefits to the local area economy, as well as to seek feedback from the local board regarding identified issues and opportunities for collaboration.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) thank Kristian Eek - Member, New Zealand Advertising Producers Group, for his attendance and Deputation presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

Under Standing Order 2.5.1 and 2.5.2, a Notice of Motion has been received from Members Christina Robertson and Julia Maskill, for consideration under item 12.

No.	Title	Page
a ⇩	Notice of Motion – Member Christina Robertson and Julia Maskill - Support Restoration of the Health and Mauri of the Hauraki Gulf / Tīkapa Moana / Te Moananui-ā-Toi	11

Albert-Eden Local Board

18 August 2020

Approval of the Albert-Eden Local Board Plans and Places work programme 2020/2021

File No.: CP2020/10520

Te take mō te pūrongo

Purpose of the report

1. To approve the Albert-Eden Local Board Plans and Places work programme 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents the local board’s Plans and Places work programme and associated budgets for approval for delivery within the 2020/2021 financial year (see Attachment A).

3. The work programme responds to the following outcomes that the local board identified in the Albert-Eden Local Board Plan 2017:

· Our natural and cultural heritage is valued

· Albert Eden has a strong sense of community.

4. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position. In July 2020, the Governing Body adopted the council’s Emergency Budget 2020/2021, which has reduced both capital and operating budgets. However, locally driven initiatives (LDI) operational funding has not been reduced.

5. The local board provided feedback to staff on the projects it would like to fund in a series of workshops. The board indicated its support for the following project, with budget as listed below:

· Heritage Workshops and Events - $10,000.

6. In addition, the regionally funded Integrated Area Plan for parts of Albert-Eden and Puketāpapa is included on the local board’s work programme but does not represent a locally driven initiatives (LDI) budget spend.

7. The proposed work programme has a total value of $10,000, which can be funded from within the local board’s draft LDI budget for the 2020/2021 financial year.

8. Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) approve the Plans and Places work programme 2020/2021 (Attachment A to the agenda report).

Horopaki

Context

9. Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops has informed the work programme.

10. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position, which has had flow on effects for the budgets available in the 2020/2021 financial year. Given the new financial realities facing Auckland, the council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. However, this does not include a reduction of locally driven initiatives LDI operational funding.

11. The COVID-19 pandemic occurred part way through the planning cycle for the development of the 2020/2021 local board work programmes. This led to local boards undertaking a reprioritisation exercise for all proposed activity.

· Our natural and cultural heritage is valued

· Albert Eden has a strong sense of community.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The proposed activities for delivery as part of the local board’s Plans and Places work programme 2020/2021 are detailed below. See Attachment A for further detail.

Heritage workshops and events – $10,000

14. Run heritage workshops and talks for the community which encourage good heritage outcomes.

Integrated Area Plan for parts of Albert-Eden and Puketāpapa

15. The Integrated Area Plan will provide direction and actions for the next 30 years for parts of the Albert-Eden and Puketāpapa local board areas. It will present the council, local boards and community’s vision for the area, themes for its future development, key moves for change, and a set of actions and projects to achieve them. This will be reinforced by an implementation strategy and programme to guide the community and council for future delivery.

16. Although no LDI budget is required for this project, it remains on the local board’s work programme due to the time commitment and decision making required by local board members.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The proposed work programme does impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The proposed Plans and Places work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.

20. The activities in the proposed work programme align with the Albert-Eden Local Board Plan 2017 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

21. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

22. The proposed Plans and Places work programme budget for 2020/2021 is $10,000 of the boards locally driven initiatives LDI operational budget. This amount can be accommodated within the local board’s total draft budget for 2020/2021.

23. Budget for the proposed Plans and Places work programme has been confirmed by the Lead Financial Advisor.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

25. The success of this programme is dependent on the engagement and participation by the community. Staff will leverage publicity channels to ensure uptake in the programme.

26. Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

27. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

28. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Albert-Eden Plans and Places Work Programme 2020/2021	25

Ngā kaihaina

Signatories

Authors

Anna Boyer – Senior Specialist: Community Heritage – Heritage Unit

Fiona Sprott – Team Leader Plans and Places

Authorisers

John Duguid - General Manager - Plans and Places

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

18 August 2020

Approval of the Albert-Eden Local Board Community Facilities Work Programme 2020 – 2023

File No.: CP2020/10594

Te take mō te pūrongo

Purpose of the report

1. To approve the Albert-Eden Local Board Community Facilities Work Programme 2020/2021 and approve the 2021/2022 and 2022/2023 Work Programmes in principle.

Whakarāpopototanga matua

Executive summary

2. The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

3. This report presents the Albert-Eden Local Board’s Community Facilities Work Programme and associated budgets for approval for the 2020/2021 financial year and for approval in principle for the subsequent two financial years, 2021/2022 and 2022/2023 (see Attachments A and B).

4. The work programme responds to the following outcomes and objectives that the local board identified in the Albert-Eden Local Board Plan 2017:

· Albert-Eden has a strong sense of community

· Our parks are enjoyed by all

· Our community spaces are well used by everyone

· Albert-Eden has thriving town centres and a growing local economy

· Travelling around Albert-Eden is safe and easy

· Our natural and cultural heritage is valued

· We respect and protect our environment.

5. The council’s financial position has been severely impacted by the COVID-19 pandemic. Council’s Emergency Budget for 2020/2021 has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic.

6. The reduction in anticipated budgets has required the reprioritisation of projects and activities that can be accommodated within the local board’s revised budget.

7. The local board provided feedback to staff on the projects it would like to fund in anticipation of its reduced budgets in a series of workshops between November 2019 and July 2020.

8. A number of projects in the work programme for the 2021/2022 or 2022/2023 financial years have been identified as part of the Risk Adjusted Programme (RAP). Approval is sought for these projects to commence at the beginning of the 2020/2021 year so that they can be delivered early in the event that projects approved for delivery in 2020/2021 are delayed for any unforeseen reason.

9. The work programme includes projects proposed to be funded from regional programmes, including local and sports field development (growth), coastal renewals, slips prevention and the Natural Environment Targeted Rate programmes. Inclusion of these projects in the local board work programme is subject to approval by the relevant Governing Body committees.

10. It is recommended that the local board approve the inclusion of these projects in the work programme and provide feedback for consideration by the relevant Governing Body committees.

11. Additionally, there are some external sources of funding not held by council that contribute to projects such as Panuku and Auckland Transport funding.

12. Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) approve the Community Facilities Work Programme 2020/2021 and associated budget (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report).

b) approve in principle the Community Facilities Work Programme 2021/2022 and 2022/2023. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report).

c) approve the Risk Adjusted Programme (RAP) projects identified in the Community Facilities Work Programme 2020/2021 (Attachment A to the agenda report) as projects that will commence and may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2020/2021 financial year.

d) note that approval of budget allocation in the 2020/2021 year for multi-year projects implies the local board’s support for the projects in their entirety.

e) note that the inclusion in the Community Facilities Work Programme 2020/2021 of projects that are funded from the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development and Natural Environment Targeted Rate budgets are subject to approval of the identified budget allocation by the relevant Governing Body committees.

f) provide feedback for consideration by the relevant Governing Body committees in relation to the Community Facilities Work Programme 2020/2021 projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets.

g) note that budget allocations for all projects in the Community Facilities Work Programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses.

Horopaki

Context

13. Work programmes are presented to local boards for approval each year. The 2020 – 2023 Community Facilities Work Programme, detailed in the attachments, contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance. The projects identified in the work programme have been prioritised for investment based on a combination of local board feedback through a series of workshops, staff assessments of assets and key stakeholder input.

14. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position, which has had flow on effects for the budget for the 2020/2021 financial year. Given the new financial realities facing Auckland, council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic.

15. The COVID-19 pandemic occurred part way through the planning cycle for the development of the 2020/2021 work programme. This resulted in a disruption to the work programme development process, including requiring a reprioritisation exercise for all proposed activity.

16. The work programme responds to the outcomes and objectives that the local board identified in the Albert-Eden Local Board Plan 2017. The specific outcomes that are reflected in the work programme are:

· Albert-Eden has a strong sense of community

· Our parks are enjoyed by all

· Our community spaces are well used by everyone

· Albert-Eden has thriving town centres and a growing local economy

· Travelling around Albert-Eden is safe and easy

· Our natural and cultural heritage is valued

· We respect and protect our environment.

17. The following adopted strategies and plans also guided the development of the work programme:

· Albert-Eden Inclusion and Diversity Project 2017

· Albert-Eden Parks Accessibility Report 2017

· Albert-Eden Open Space Network Plan 2018

· Albert-Eden Sport and Active Recreation Facility Plan 2019 (draft)

· 2018 Albert-Eden Local Paths (Greenways) Plan

· Te Kete Rukuruku: Māori naming of parks and places

· Te Auaunga (Oakley Creek) strategy – Tohu implementation.

18. The Community Facilities Work Programme is a three-year programme that demonstrates the phasing of project delivery and enables the organisation to prepare for delivery. The local board is asked to approve a new three-year work programme each year (approve year one and approve in principle years two and three).

Tātaritanga me ngā tohutohu

Analysis and advice

19. The proposed work programme is made up of activities continuing from previous financial years and new initiatives supported by the local board.

20. Due to COVID-19 impacts, the Emergency Budget means that the budgets available to the local board are reduced from those previously anticipated and as a result, some activity that was previously proposed for 2020/2021 has been deferred or removed from the draft work programme through a reprioritisation exercise.

Capital works programme

21. Investment in the capital works programme will ensure that council facilities and open spaces in the Albert-Eden Local Board area remain valuable and well-maintained community assets.

22. The overall capital works programme includes projects for which the local board has discretion to allocate budget, referred to as the local programme, and projects from regional programmes.

23. Specific projects within the work programme may have budget allocated from two or more budget sources, including budgets from both local and regional programmes.

24. The work programme includes both new projects and existing projects that have been continued from the previous financial year where those projects require multiple years for delivery (multi-year projects). All projects include actual anticipated spend as there will be no carry forward of capital funding from the 2019/2020 financial year.

Local Programme

25. The local programme includes those projects that the local board is funding from its discretionary capital budgets, including:

· Renewals

The local board can allocate its renewals budget towards the renewal of any council owned asset.

· Locally Driven Initiative (LDI)

The local board has the discretion to allocate its LDI capital budget to any projects that deliver a council asset or as a capital grant to a third party to deliver an asset made available for public use. The Emergency Budget includes a reduction in the LDI budget available for each local board from that anticipated prior to the COVID-19 emergency.

26. In preparing recommendations for the local programme, a number of matters have been considered, including:

· strategies and plans

· service assessment input from Community Services

· asset condition assessments

· input from operational maintenance teams and staff working within facilities

· budget availability.

27. Table 1 shows key projects included in the work programme.

Table 1: Key projects in the work programme

ID number	Activity name	Activity description	Budget 2020/2021	Total Budget
24283	Mt Albert War Memorial Hall - renew floor	Replace the hall floor and stage floor with native timber. Floor and sub floor to be replaced. 2020/2021 - physical works	$422,915	$452,375
18441	Play spaces - renew - 2019/2020 - Albert Eden	Renew play space equipment within Premier Reserve (playground replacement excluding the swing as a recent installation), Warren Freer (full playground replacement), Sandringham Community Centre (playground replacement), Rocket Park play space (flying fox renewal and full safety surface replacement) , Moa Reserve (full playground replacement).	$182,599	$400,000
15403	Te Auaunga/Oakley Creek - renewals	Improvement of the Te Auaunga/Oakley Creek path network and associated facilities, ensuring all signage is including approved Te Reo Maori and Tohu brand symbol. Priority works to be completed through to stage two within existing budgets.	$256,820	$871,360

28. Of particular note in the work programme is the Mt Albert War Memorial Hall - renew floor replacement of the hall floor and stage floor. The floor has become thin in places and cannot sustain heavy weight, due to use and multiple resandings. The floor and sub floor require urgent replacement.

29. The proposed work programme in Attachment A contains:

· Number of projects (excluding leases and contract lines) over three years: 53

· Indicative cost for proposed projects in the 2020/2021 financial year: $2,112,734.

Regional Programme

30. The Long-term Plan 2018 - 2028 includes budgets which support the delivery of regional programmes. These budgets are allocated to specific projects within a regional programme by the Governing Body.

31. Where budget is allocated to a project in the regional programme that falls within a local board decision making allocation (e.g. a local park), that project is included in the local board work programme. The local board then has decision making responsibility for that project, within the parameters set by the Governing Body, namely location, scope and budget. For Natural Environment Targeted Rate (NETR) projects, the local board has decision making responsibility within the parameters of the targeted rate framework and the national kauri dieback programme standards for protection of kauri.

32. Regional budgets include:

· Local parks and sports field development (growth)

· Coastal renewals

· Slips prevention and remediation

· Natural Environment Targeted Rate funding (NETR).

33. Projects in the local parks and sports field development programme are identified and prioritised based on consideration of a number of factors, including:

· Extent to which residential growth is generating demand for the project

· Current levels of provision

· Available budget.

34. Projects in the coastal renewals and slips prevention and remediation programme are identified and prioritised based on consideration of a number of factors, including:

· Asset condition

· Relative hazard and risk

· Available budget.

35. The allocation of budget to specific projects will be approved by the relevant Governing Body committee post local board work programme adoption.

36. The local board has an opportunity to provide formal feedback on the growth, coastal and slips allocations, through resolution to this report, for consideration by the relevant Governing Body committee prior to approval of the regional programmes.

37. The Natural Environment Targeted Rate programme is a regional budget under the decision making of the Environment and Climate Change Committee and reported to individual local boards.

Capital Programme Delivery

Cost estimates subject to change

38. Budget allocations within the work programme are at best estimates only. Project costings are subject to change and are refined as projects progress through the design and delivery process. Greater clarity will be determined around the specific work required and the cost of delivery of that work once the details are defined.

39. The delivery of individual projects is managed within the overall work programme budget for each local board. Where significant changes to project budgets may need to be considered, or if new projects are added to the work programme, changes may be required to the programme to accommodate final project costs as the year progresses.

Risk adjusted programme

40. A number of projects have been identified in the work programme as “risk adjusted programme (RAP)” projects.

41. Approval is sought for these projects to commence at the beginning of the 2020/2021 year so that they can be delivered early in the event that projects approved for delivery in 2020/2021 are delayed for any unforeseen reason.

Changes to the work programme

42. Local boards have given a general delegation to the Chief Executive subject to terms and conditions contained in the local board delegation protocols.

43. In relation to work programmes, the delegation protocols require local boards to approve work programmes annually and require staff to seek a decision from the board for “any proposed variations to the approved work programme that may result in an overspend.” The protocols also include a range of more general requirements for reporting to boards, including “decisions of a politically sensitive nature”, “any other matters specified by the Local Board Chair”, and to report other matters on request of the Chair.

44. Staff propose that in addition to proposed work programme variations “that may result in an overspend”, other proposed variations that impact on the agreed outcomes of approved projects or the delivery of the overall approved work programme should also be referred to the board for a decision. Such changes include:

· changes to an approved projects activity description or activity benefit

· changes to project budget or timing that impact other approved projects in the programme

· cancellation of a project

· addition of a new project.

45. More minor changes that do not substantially alter the approved work programmes will be made by staff under general delegation, following discussion with the local board and noted in the quarterly reports.

Operational maintenance work programme

46. The regular maintenance of all council-owned built and open space assets plays an important part in:

· increasing the long-term durability of Community Facilities assets

· improving the safety of Community Facilities assets

· ensuring the enjoyment of Community Facilities assets by the users.

47. In the Community Facilities Work Programme, there are three line items dedicated to all maintenance in the local board area:

· Full Facilities Maintenance Contracts – these contracts include all buildings, parks and open space assets, sports fields, coastal management, storm damage response and streetscapes maintenance.

· Arboriculture Maintenance Contracts – these contracts include all tree management and maintenance.

· Ecological Restoration Maintenance Contracts – these contracts include pest plant management within ecologically significant areas and animal pest management across all parks and reserves.

48. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report. Community Facilities is also providing additional regular updates to all elected members on contractor performance.

Leasing work programme

49. Community leases are a valuable way in which the council provides support to not-for-profit community organisations across the region. These groups provide a wide range of community activities and services aligned with recognised local priorities and are a key part of the mosaic of community activity and infrastructure in Auckland.

50. The detailed list of the community leases and licences that will expire or are due for renewal over the 2020/2021 financial year is provided in Attachment B. Following approval of the work programme staff will proceed with review and renewal of these leases and licences as appropriate during the course of the financial year.

51. Two additional project lines include those leases and licences proposed to be progressed in the 2021/2022 and 2022/2023 financial years respectively.

52. Straight-forward lease renewals without variations will be processed in accordance with agreed delegations with a written memo to the local board providing the opportunity for the local board to request further information or a formal report. Expired and more complex community leases will be workshopped with the local board and reported to a business meeting.

Locally Driven Initiatives (LDI) operational activities

53. There is one project in the 2019/2020 Community Facilities Work Programme that had budget allocated from the Albert-Eden Local Board locally driven initiatives (LDI) operational budget 2019/2020 and is being carried forward to the new financial year. Additionally, there is one new LDI operational project in the 2020/2021 programme.

Tauākī whakaaweawe āhuarangi

Climate impact statement

54. Many of the activities in the 2020/2021 work programme will have impact on greenhouse gas emissions and contribute towards climate change adaptation. These impacts will be considered as projects progress and will be reported to the local board at future reporting opportunities. The sorts of impacts to be considered include:

· Maximum upcycling and recycling of old material

· Installation of energy efficiency measures

· Building design to ensure the maximum lifetime and efficiency of the building is obtained

· Lifecycle impacts of construction materials (embodied emissions)

· Exposure of building location to climate change hazards (sea level rise, flooding (floodplains), drought, heat island effect)

· Anticipated increase in carbon emissions from construction, including contractor emissions

· Lifecycle impacts of construction materials.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

55. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

56. The Community Facilities Work Programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.

57. Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

58. The activities in the proposed work programme align with the Albert-Eden Local Board Plan 2017 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

59. The Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions. Table 2 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.

Table 2: Māori impact assessment of proposed activities

ID number	Activity name	Māori impact
25930	Auckland Urban Forest (Ngahere) Strategy – growing phase.	The strategy outlines a high-level action to “Increase the canopy to cover 30 per cent across Auckland’s urban area with no local board area having less than 15 percent canopy cover.” This is a long-term project and is initially based on a three-year program of work; Year one knowing, Year two growing, Year three protecting. Enhancing and protecting the natural environment.
25962	Te Kete Rukuruku (Māori naming of parks and places).	Implementation of the Te Kete Rukuruku - Māori naming of parks and places strategy, ensuring the delivery aligns to the planned renewal and development of new signage. Protecting and valuing built and cultural heritage.
15403	Te Auaunga/Oakley Creek - Improve Te Auaunga/Oakley Creek path network and associated facilities, ensuring all signage is including approved Te Reo Māori and Tohu brand symbol.	Improvement of the Te Auaunga/Oakley Creek path network and associated facilities, ensuring all signage is including approved Te Reo Māori and Tohu brand symbol. Priority works to be completed through to stage two within existing budgets, with consideration to the long terms plans for area where a land slip has occurred. Renewed and improved open spaces for our community to enjoy.
26352	Native ecological restorations at Howlett Reserve and Waterview Reserve.	Howlett-Waterview Esplanade Reserve restoration plan implementation - completion of further planting stages of the restoration plan. Continued preservation of our natural ecological areas.

60. Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori. It guides staff to deliver on agreed work programme activities and support the local board to achieve the outcomes in its local board plan.

61. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

62. Financial implications of COVID-19 / Emergency Budget have resulted in a reduced renewals budget per local board and significantly reduced development budgets such as growth.

63. Table 3 summarises the relevant budgets, proposed allocation and the balance of unallocated budget available.

Table 3: Budget allocation

Local Budgets	2020/2021	2021/2022	2022/2023
Renewals - Budget	$1,458,014	$1,533,480	$1,043,048
Renewals - Proposed Allocation	$1,458,014	$1,492,321	$1,108,049
Renewals - Unallocated budget	$0	$0	$0

Growth and Development - Allocation	$654,720	$1,953,241	$0
Coastal Renewals - Allocation	$0	$0	$0
Slips Prevention - Allocation	$0	$0	$0

LDI Capital Expenditure- Proposed Allocation	$0	$1,032,786	$179,854

LDI Operational Expenditure - Proposed Allocation (including carry forwards)	$34,000	$53,000	$107,902

One Local Initiative (OLI) Allocation	$0	$718,661	$0

LTP Specific Projects	$0	$2,125,702	$2,515,308

External Funding	$0	$80,000	$167,527

Kauri Dieback (NETR) Funding	$0	$0	$0

64. The proposed work programme can be accommodated within the available local board budgets. Approval of the work programme does not have significant financial implications, unless projects experience a significant overspend or underspend.

65. Regular updates on the delivery of the programme will be provided to the local board. These updates will identify progress of all projects and potential amendments to the approved programme including changes to budget allocation and timing.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

66. Where a work programme activity cannot be completed on time, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity. This risk is mitigated by utilising the risk adjusted programme (RAP) to progress those projects identified as ready to proceed under the RAP at the beginning of the financial year.

67. If the proposed Community Facilities Work Programme is not approved at the business meeting, there is a risk that the proposed projects may not be delivered within the 2020/2021 financial year.

68. The COVID-19 pandemic could have a further negative impact on the delivery of local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

Ngā koringa ā-muri

Next steps

69. Delivery of the activities in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

70. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Albert-Eden Local Board Community Facilities 2020 - 2023 Work Programme- Build, Maintain, Renew	39
b ⇩	Albert-Eden Community Leases Work Programme 2020 - 2023	53

Ngā kaihaina

Signatories

Author

Rodney Klaassen - Work Programme Lead

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

18 August 2020

Approval of the Albert-Eden Local Board’s Environment Work Programme 2020/2021

File No.: CP2020/10612

Te take mō te pūrongo

Purpose of the report

1. To approve the Albert-Eden Local Board’s Environment Work Programme 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents the local board’s environment work programme and associated budgets for approval for delivery within the 2020/2021 financial year (see Attachment A).

3. The work programme responds to the following outcomes that the local board identified in the Albert-Eden Local Board Plan 2017:

· Outcome 5: Travelling around Albert-Eden is safe and easy

· Outcome 7: We respect and protect our environment.

5. The local board provided feedback to Infrastructure and Environmental Services staff on the projects it would like to fund in anticipation of its reduced budgets in a series of workshops. The local board indicated its support for the following projects, with budgets as listed below:

· Bike hub implementation - $10,000

· Community weed control buffer project - $10,000

· Drains for Rain - $15,000

· EcoNeighbourhoods - $55,000

· Epsom Rock Forest Landowner Assistance Programme - $10,000

· Industrial Pollution Prevention Programme Dominion Road - $10,000

· Te Auaunga Restoration Programme - $20,000

· Urban Ark Coordinator - $15,000

· Waitītiko Stream community restoration project - $28,000.

6. The proposed work programme has a total value of $173,000, which can be funded from within the local board’s draft locally driven initiatives (LDI) budget for the 2020/2021 financial year.

7. In addition to these projects, $15,000 has been carried forward from the local board’s 2019/2020 Te Auaunga community-led streamside restoration project to the 2020/2021 financial year. This budget will support the completion of the 2019/2020 project, which experienced delays due to COVID-19.

8. Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.

Ngā tūtohunga

Recommendations

That the Albert-Eden Local Board:

a) approve its Environment Work Programme 2020/2021 (Attachment A to the agenda report) including associated budget as summarised in the table below:

Activity name	2020/2021
Bike hub implementation	$10,000
Community weed control buffer project	$10,000
EcoNeighbourhoods	$55,000
Drains for Rain	$15,000
Epsom Rock Forest Landowner Assistance Programme	$10,000
Industrial Pollution Prevention Programme Dominion Road	$10,000
Te Auaunga Restoration Programme	$20,000
Urban Ark Coordinator	$15,000
Waitītiko Stream community restoration project	$28,000
Total	$173,000

b) note that $15,000 of locally driven initiatives budget has been carried forward for the 2019/2020 community-led streamside restoration – Te Auaunga project, for completion as part of the attached work programme in 2020/2021.

Horopaki

Context

9. Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.

10. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position, which has had flow on effects for budgets available in the 2020/2021 financial year. Given the new financial realities facing Auckland, the council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. However, this does not include a reduction of locally driven initiatives (LDI) operational funding.

12. The work programme responds to the outcomes and objectives that the local board identified in the Albert-Eden Local Board Plan 2017. The specific outcomes that are reflected in the work programme are ‘travelling around Albert-Eden is safe and easy’ and ‘we respect and protect our environment’.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The proposed work programme is made up of activities continuing from previous financial years. It also includes new initiatives supported by the local board.

14. The proposed activities for delivery as part of the local board’s environment work programme 2020/2021 are detailed below. See Attachment A for further detail.

Bike hub implementation – $10,000

15. To achieve the local board plan objective ‘sustainable practices are encouraged and fostered’, the local board has indicated that it would like to continue to fund a bike hub project. The local board allocated $10,000 towards this project in 2019/2020 and 2018/2019 and $20,000 in 2018/2019.

16. It is recommended that the local board allocates $10,000 of its locally driven initiatives operational budget towards the bike hub project in the 2020/2021 financial year, which will support:

· the development of a sustainable operating model for the bike hub that will result in predictable operating hours for users

· funding and support being identified and secured from other sources to enable the development of the bike hub and its programmes.

Community weed control buffer project – $10,000

17. To achieve the local board plan objective ‘our unique environment is protected and enhanced’, the local board has indicated it would like to continue to fund the community weed control buffer project for the 2020/2021 financial year. The local board allocated $10,000 towards this project in 2019/2020.

18. This project will support private landowners living next to high-value parks and reserves to control invasive weeds. The project will begin with private properties adjoining Te Auaunga (Oakley Creek).

19. The aim of the project is to reduce weed densities on private properties and create a buffer to protect high-value parks and reserves from continued weed invasion. This will include:

· identifying key buffer areas around Te Auaunga (Oakley Creek), with support from the local community group, Friends of Oakley Creek

· identifying target weed species to be included for control

· liaising with, and providing advice and support for landowners and occupiers to undertake weed control with permission from the landowner.

Drains for Rain – $15,000

20. To achieve the local board plan objective ‘our unique environment is protected and enhanced’, the local board has indicated it would like to fund the Drains for Rain catchpit stencil project in 2020/2021. This project was supported by the local board as part of its 2019/2020 environment work programme, but was unable to be delivered due to staffing issues and subsequent COVID-19 restrictions.

21. This project will enable the stencilling of publicly-owned stormwater catchpits in selected shopping and business areas in the Albert-Eden Local Board area, with messaging that stormwater catchpits are for rainwater only. The stencil messaging will be applied to approximately 200 catch pits.

22. This budget will also support increased awareness through a community event based around the local schools surrounding the Meola/Waitītiko awa with support from the Great Drain Game education trailer.

EcoNeighbourhoods – $55,000

23. To achieve the local board plan objective ‘sustainable practices are encouraged and fostered’ and key initiative to ‘support and develop local sustainability programmes in partnership with the community’, the local board would like to continue to fund the EcoNeighbourhoods project in the 2020/2021 financial year.

24. An EcoNeighbourhood group comprises of groups of six or more neighbours from different households within the local board area, with an objective to adopt sustainable practices and increase resilience within their homes, lifestyles and neighbourhoods.

25. It is recommended that the local board allocate $55,000 of its locally driven initiatives operational budget towards the continuation of this project in the 2020/2021 financial year. This will be the seventh year that the local board has provided funding towards this project, including $29,000 towards the project in 2016/2017, $30,000 in the 2017/2018 and $40,000 in the 2018/2019 and 2019/2020 financial years.

26. The 2020/2021 budget will enable up to 22 EcoNeighbourhood groups to receive up to 12 hours of facilitation support from the project manager. The groups can receive up to $1,000 worth of support including incentives, discounts and training to support behaviour change.

27. EcoNeighbourhood groups decide what sustainable living actions they wish to undertake and a project manager supports these groups to take action. The activities that groups have or will undertake include carbon footprinting, beekeeping, sustainable food production, water conservation, waste minimisation, energy reduction, and biodiversity initiatives.

Epsom rock forest landowner assistance programme– $10,000

28. To achieve the local board plan objective ‘our unique environment is protected and enhanced’, the local board has indicated that it would like to continue funding the Epsom rock forest landowner assistance programme in the 2020/2021 financial year. This will be the fourth year that the local board has funded this project. The local board allocated $5,000 towards this project in 2017/2018 and $10,000 in 2018/2019 and 2019/2020.

29. The local board provided $10,000 towards this project in 2019/2020, but was unable to be delivered due to staffing issues and subsequent COVID-19 restrictions.

30. It is recommended that the local board allocates $10,000 of its locally driven initiatives operational budget towards the continuation of this programme in the 2020/2021 financial year. This budget will support:

· follow-up actions on the properties surveyed from the previous stages of the project

· awareness raising of the values of the rock forest

· the identification of management needs and support landowners require to carry out active management of the rock forest remnant on their property.

31. To support the implementation of the biodiversity action plans, staff will provide additional incentives and support to these landowners through the regional ecosystem budget.

Industrial Pollution Prevention Programme Dominion Road– $10,000

32. To achieve the local board plan key initiative ‘work with our business community to encourage and support local sustainable business practices and initiatives’, the local board has indicated it would like to fund an industry pollution prevention programme for hospitality businesses along Dominion Road. The local board funded a similar programme in 2018/2019 with $20,000 which focused on businesses in Morningside and St Lukes.

33. It is recommended that the local board allocate $10,000 of its locally driven initiatives operational budget towards this programme in the 2020/2021 financial year. This will programme will include:

· educating businesses about risks with the aim of preventing pollution incidents

· educating and increasing awareness around how businesses contribute to water pollution

· improving social responsibility of businesses in the area to implement best practice on site to protect waterways.

34. This programme will work in conjunction with the council’s Food Safety and Health Enforcement teams to ensure that recommendations do not contradict those of the regulatory requirements for food safety.

Te Auaunga Restoration Programme– $20,000

35. To achieve the local board plan key initiative to ‘continue to support restoration initiatives focused on improving biodiversity and connecting ecological corridors’, the local board has indicated that it would like continue supporting the community-led streamside restoration at Te Auaunga (Oakley Creek). The local board allocated $28,000 towards this project in 2019/2020.

36. A budget of $20,000 will support Friends of Oakley Creek to undertake streamside restoration projects at Te Auaunga (Oakley Creek).

37. The key deliverables for 2019/2020 involve:

· weed control and planting days - $15,000

· volunteer support and facilitation cost - $5,000.

Urban Ark Coordinator– $15,000

38. To achieve the local board plan objective ‘our unique environment is protected and enhanced’, the local board has indicated it would like to support new funding with the Urban Ark community group with coordinator costs for 2020/2021 financial year. The Waitematā Local Board has also indicated they will fund this project in 2020/2021.

39. This project aims to expand the work of Urban Ark Manawa Taiao through funding coordinator and facilitator costs. They will empower people to be involved in conservation action, and support the work of the various groups within the area.

40. This budget will support:

· community groups and schools supported and enabled to lead and undertake restoration action

· individuals and groups to take action to protect their local native biodiversity and to enhance native habitats

· planting native trees to provide food for wildlife, or shrubs to add structure and resilience to coastal native forest.

Waitītiko Stream Community Restoration Project - $28,000

41. To achieve the local board plan key initiative to ‘continue to support restoration initiatives focused on improving biodiversity and connecting ecological corridors’, the local board has indicated that it would like to continue supporting community-led streamside restoration in the 2020/2021 financial year. The local board allocated $21,350 towards this project in 2019/2020 as well as an additional $3,500 for Roy Clements Treeway.

42. A budget of $10,000 will support the community to protect and enhance a significant waterway within the urban environment which is impacted by issues within the catchment such as contamination, erosion and sedimentation.

43. For the 2020/2021 financial year the Roy Clements Treeway project will be included within this project to ensure the whole of the Waitītiko is encompassed in one project. Healthy Waters are working with Saint Lukes Environmental Protection Society and Watercare to daylight the springs at the top of the catchment. This will enhance the work being funded by the local board.

44. Well established groups and schools will continue to be supported in their mahi to restore the riparian margins of the stream with the addition of Saint Lukes Environmental Protection Society beginning work in the Kanuka Street site. New groups will be encouraged through community events and education.

Activities carried forward from 2019/2020

45. The Corporate and Local Board Performance team have identified a project from the Albert-Eden Local Board locally driven initiatives (LDI) operational budget 2019/2020 where there was an agreed scope and cost which were not been delivered.

46. In addition to the projects outlined above, $15,000 of the local board’s 2019/2020 budget for community-led restoration at Te Auaunga has been carried forward to 2020/2021. This budget will be put towards nursery costs that were unable to be completed in 2019/2020 due to COVID-19 restrictions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

47. Table 1 outlines the activities in the 2020/2021 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 1: Climate impact assessment of proposed activities

Activity name	Climate impact
Bike hub implementation	This project aims to reduce emissions by increasing community uptake of active transport and reducing carbon footprints. This project aims to increase community resilience through increased sustainable living and increased community connections.
Community weed control buffer project	Protection of native trees through undertaking pest plant control will increase carbon sequestration. Carbon sequestration is the long-term removal, capture or sequestration of carbon dioxide from the atmosphere to slow or reverse atmospheric carbon dioxide pollution and to mitigate global warming.
Drains for Rain and the Industrial Pollution Prevention Programme Dominion Road	When freshwater ecosystems are healthy and thriving, they provide many ecological services such as flood mitigation, habitat for native biodiversity, and carbon sequestration through riparian plants.
EcoNeighbourhoods	Projects aim to reduce carbon emissions and increase community resilience to climate impacts, using currently available solutions for immediate progress. Community climate action involves local residents reducing or responding to climate change in personal lifestyle or local community-based ways, creating new social norms.
Epsom Rock Forest Landowner Assistance Programme	Enhancing biodiversity and ecosystem resilience plays a key role in climate change. This includes for example carbon sequestration through tree plantings and protecting existing vegetation.
Te Auaunga Restoration Programme and the Waitītiko Stream community restoration project	Freshwater ecosystems provide many ecosystem services such as flood mitigation, habitat for native biodiversity and carbon sequestration. These services are enhanced when the ecosystems are restored.
Urban Ark Coordinator	This project will contribute to the survival and regeneration of native vegetation, consequently aiding carbon sequestration.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

48. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

49. In particular, the council’s Park, Sport and Recreation department were involved in the development of Te Auaunga Restoration Programme and the Waitītiko Stream community restoration project. If approved, they will contribute towards the delivery of these projects in the 2020/2021 financial year.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

50. The projects proposed for inclusion in the local board’s environment work programme will have positive environmental outcomes across the Albert-Eden Local Board area. Particular focus areas for the 2020/2021 work programme include Te Auaunga (Oakely Creek), Waitītiko (Meola Creek) and the Epsom rock forest.

51. The projects noted above align with the local board plan outcome ‘we respect and protect our environment’. The proposed environment work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.

Tauākī whakaaweawe Māori

Māori impact statement

52. It is recognised that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.

53. Table 2 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.

Table 2: Māori impact assessment of proposed activities

Activity name	Māori impact
Bike hub implementation	There is potential for the bike hub initiative to contribute to Māori wellbeing through educating Māori groups about active transport options which could result in financial savings and positive health outcomes.
Community weed control buffer project	There are some areas of Ngāti Whātua-owned land bordering Te Auaunga (Oakley Creek) which may be included as part of this project subject to agreement from Ngāti Whātua representatives.
Te Auaunga Restoration Programme and Waitītiko Stream community restoration project	The projects supported through these budgets will increase the mauri of streams in the Albert-Eden Local Board area.
Urban Ark Coordinator	The main outcome of this project is kaitiakitanga. The project will encourage others to be kaitiaki of their place. Through working with local schools, realising Rangatahi potential also applies. Students will be encouraged to see themselves as scientists, learning skills on a pathway for many green jobs.

54. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

55. The proposed environment work programme budget for 2020/2021 is $173,000 of the local boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the local board’s total draft budget for 2020/2021.

56. The attached work programme also includes a $15,000 LDI carry forward for the completion of the 2019/2020 community-led restoration project at Te Auaunga.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

57. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

58. Table 3 shows the identified significant risks associated with activities in the proposed 2020/2021 work programme.

Table 3: Significant risks and mitigations for activities

Activity name	Risk	Mitigation	Rating after mitigation
Bike hub implementation	The location of the Bike Hub at Gribblehirst Park means that the project must continue to align with relevant landowner approvals and community leases for the site.	Staff from across council will collaborate with Gribblehirst Hub and Tumeke Cycle Space to enable the bike hub operate at the site.	Low
Community weed control buffer project	The long-term sustainability of the programme will require ongoing community leadership and co-ordination to support both individuals and groups across the local board area.	This programme ran successfully in 2019/2020 despite interruption from COVID-19. Contractors will continue with the same approach to ensure ongoing support for the project.	Low
Drains for Rain	There is a risk that participation by the community in the educational event will be low.	An advertising campaign will be undertaken prior to the event to mitigate this risk.	Low
EcoNeighbourhoods	The collective knowledge of this project sits with three people (two contractors and a staff member), should both contractors be lost then there would be a significant workload to maintain the project.	The contractors have confirmed that they will continue with this programme in 2020/2021 if it is funded by the local board, so this risk is considered low.	Low
Epsom Rock Forest Landowner Assistance Programme	Delivery will be dependent on uptake from the private landowners being offered assistance.	Contractors who have experience and knowledge of Epsom rock forest ecology will be sourced to ensure good landowner uptake through the promotion of the programme.	Low
Industrial Pollution Prevention Programme Dominion Road	This project is dependent on the businesses being willing to participate.	The contractor for this programme has significant experience in engaging with businesses, so the risk of low participation is considered low.	Low
Te Auaunga Restoration Programme and Waitītiko Stream Community Restoration Project	The stream restoration outcomes are dependent on community participation.	Friends of Oakley Creek is a strong volunteer group and a long-term commitment to caring for waterways, which will encourage high community participation.	Low
Urban Ark Coordinator	There is a risk of low community engagement in community conservation.	Urban Ark coordinates multiple established groups in the inner Auckland area, and has been operating since 2016.	Low

59. Resourcing of the proposed work programme is based on current staff capacity within departments. If changes to staff capacity have an impact on work programme delivery, this will be signalled to the local board at the earliest opportunity. Staff will also signal if any other unforeseen circumstances may impact on the delivery of the activities outlined in this report, alongside options to address such challenges.

Ngā koringa ā-muri

Next steps

60. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

61. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Albert-Eden Local Board Environment Work Programme 2020/2021	65

Ngā kaihaina

Signatories

Author

Nick FitzHerbert - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

18 August 2020

Approval of the Albert-Eden Local Board community services work programme 2020/2021

File No.: CP2020/11042

Te take mō te pūrongo

Purpose of the report

1. To approve the community services work programme 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents the local board’s community services work programme and associated budgets for approval for delivery within the 2020/2021 financial year (see Attachment A).

3. The community services work programme includes activities to be delivered by the following departments:

· Arts, Community and Events.

· Libraries.

· Parks, Sport and Recreation.

4. The work programme responds to the following outcomes identified in the Albert-Eden Local Board Plan 2017:

· Albert-Eden has a strong sense of community.

· Our parks are enjoyed by all.

· Our community spaces are well used by everyone.

· Albert-Eden has thriving town centres and a growing local economy.

· Our natural and cultural heritage is valued.

· We respect and protect our environment.

5. COVID-19 put significant pressure on Auckland Council’s finances. The Emergency Budget 2020/2021 was adopted by Governing Body in July 2020 (GB/2020/76).

6. While the budget has reduced capital and asset based services (ABS) operating budgets, locally driven initiatives (LDI) operational funding has not been reduced.

7. The local board provided feedback to staff on the activities it would like to fund in anticipation of its reduced budgets in a series of workshops.

8. The proposed work programme has a total LDI operational budget value of $1,272,490, which can be funded from within the local board’s LDI operational budget for the 2020/2021 financial year.

9. ABS budgets were reduced due to the Emergency Budget and specific reductions have been detailed in the Analysis and Advice section of this report. The local board Customer and Community ABS operational budget for 2020/2021 is $14,260,892. This budget is direct operational expenditure only and does not include revenue and excludes depreciation and finance costs if applicable.

10. Projects from 2019/2020 LDI operational budget have been carried forward where there was an agreed scope and cost which have not been delivered. These are shown as separate activity lines in the work programme.

11. Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) approve the community services work programme 2020/2021 and associated budget (Attachment A to the agenda report).

b) note that activities with locally driven initiatives operational budget carried forward from 2019/2020 are included in the work programme (Attachment A to the agenda report).

Horopaki

Context

12. Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. Local board feedback from these workshops have informed the work programme.

13. The work programme responds to local boards priorities as expressed in its local board plan.

14. The COVID-19 pandemic has exerted considerable pressure on council’s financial position, which has had flow on effects for the budgets available in the 2020/2021 financial year.

15. Given the new financial realities facing Auckland, council has adopted an Emergency Budget 2020/2021.

16. The budget reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. This does not include a reduction of locally driven initiatives (LDI) operational funding.

17. COVID-19 occurred part way through the planning cycle for the development of the 2020/2021 local board work programmes. This led to local boards undertaking a reprioritisation exercise for all proposed activity.

18. Table 1 shows the business objectives and strategic alignment for community services departments. These also guided the development of the work programme.

Table 1: Adopted community-based strategies and plans

Department	Business objectives	Strategies and plans
Arts, Community and Events	Provision of services, programmes, events and facilities that strengthen and connect communities and create a sense of belonging and pride.	· Hire Fee Framework. · Events Policy. · Toi Whītiki. · Thriving Communities.
Libraries	Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life.	· Auckland Libraries Strategy 2020.
Parks, Sport and Recreation	Provision of services to actively engage Aucklanders to lead healthy lives, connect with nature and value our cultural identity.	· Parks and Open Space Strategic Action Plan. · Sport and Recreation Strategic Action Plan. · Auckland Growing Greener Framework. · Urban Ngāhere Strategy.

Tātaritanga me ngā tohutohu

Analysis and advice

19. The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or projects and ongoing programmes. It also includes new initiatives supported by the local board.

Asset Based Services (ABS) operational activities

20. The Emergency Budget reduced the anticipated asset based services (ABS) operational budgets across all 21 local boards. This has required a reduction in asset based services (ABS) operational budgets in the local board’s community venues, libraries and facilities.

21. Staff provided advice about how services delivered from community facilities could be adjusted to achieve the savings of the Emergency Budget. Staff discussed proposed changes at workshops with the local board in July 2020.

22. Proposed changes to community venues, facility programming and opening hours in response to budget constraints are:

Community venues: Sandringham and Pt Chevalier

23. Auckland Council provides art facilities, community centres and hire venues that enable Aucklanders to run locally responsive activities, promoting participation, inclusion, and connection.

24. Staff have been requested to provide advice about how the ACE venues service can be adjusted to achieve the savings of the Emergency Budget.

25. There are two elements to these impacts:

· Reduction in programming budget and delivery.

· Level of Services changes linked to staffing reduction.

26. In the Albert-Eden Local Board area this will affect the following programming budgets for ACE venues:

	Pre-COVID programming budget	Savings at 3.5%	Total 2020/2021 programming budget
Sandringham Community Centre	21,109	- 4,211	16,897
Point Chevalier Community Centre	26,650	- 5,317	21,332
Total	47,759	- 9,529	38,229

27. The local board has the option to top this budget from its Locally Driven Initiatives budget.

28. Staff have developed options to respond to the staff reductions and recommend that both Sandringham and Point Chevalier community centres primarily operate as activated venues for hire.

29. This option enables the required Emergency Budget savings, ensures service and programmes to the community are maintained, is cost effective and aligns to organisational goals.

Libraries: Epsom Library, Mt Albert Library, Pt Chevalier Library

30. Libraries will have no reductions to approved standard opening hours: 160 hours per week across three libraries.

31. Efficiencies will still be required and will be managed across the library network. Analysis of staffing resource vs customer use has shown where efficiencies can be achieved by optimising staffing levels within the local board area.

32. The local programming budget has been reduced. There will be a reduction in the number of external partners coming in to support programming, however, programmes will continue to be run by staff within libraries for 2020/2021.

Pools and leisure centres

33. Maintaining access to, and the safe provision of, core services is a minimum service level that will continue:

· ensuring aquatic facilities are available every day and are staffed with lifeguards who can help people stay safe in the water.

· ensuring leisure centres are open and staffed to provide the local community with access to active recreation services.

34. Staff considered the following options to reduce budgeted spend and improve operational efficiencies in pools and leisure centres:

· optimise services based on utilisation and prioritise the communities that need our services the most.

· assess alternative delivery options, for example, contracting or partnering to provide term, holiday and sports programmes.

· adapt frequency of value-add activities due to pressure on staff budgets and availability, for example use of aqua run in the pool or fitness boot camps.

35. At the July 2020 workshop staff recommended that no additional LDI funding be allocated for the pools and leisure service because operational efficiencies and sustainable cost savings are achievable through ongoing business improvement activities.

Locally Driven Initiatives (LDI) operational activities

36. LDI operational activities in the work programme respond to the local board plan and local board feedback. Community services LDI activities are detailed at Attachment A.

37. The proposed work programme has a total LDI operational budget value of $1,272,490, which can be funded from within the local board’s LDI operational budget for the 2020/2021 financial year.

38. The Corporate and Local Board Performance team has identified projects from the LDI operational budget 2019/2020 where there was an agreed scope and cost which have not been delivered. Carry-forwards are expressed as separate activity lines in the work programme:

· Albert-Eden Business Awards - $24,000.

· Urban Forest (Ngahere) Knowing - $10,000.

· Parks Services Planning Programme - $18,000.

· Sport and Recreation Facility Plan - $14,050.

· Te Kete Rukuruku (Māori naming of parks and places) - $6,000.

COVID-19 impacts on the community were considered while developing the work programme

39. Staff acknowledge that our communities have faced significant challenges during the COVID-19 pandemic lock down.

40. In preparing recommendations for the 2020/2021 work programme, a number of COVID-19 related matters have been considered. The 2020/2021 work programme seeks to prioritise activity that responds to these needs:

· newly vulnerable communities.

· financial constraints.

· accessibility restrictions.

· community resilience.

· community response and recovery.

Tauākī whakaaweawe āhuarangi

Climate impact statement

41. Table 2 outlines the activities in the 2020/2021 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 2: Climate impact assessment of proposed activities

ID number	Activity name	Climate impact
3 128	Recreation centre operations: Mt Albert Leisure centre Mt Albert Aquatic Centre	In partnership with Community Facilities operations, Pools and Leisure facility management teams are implementing opportunities to reduce climate impacts, starting with reductions in water and energy consumption.
129	Urban Ngahere (Forest) Growing Programme	• Increase in native forest / urban cooling. • Offset carbon emissions. • Improve air quality, reduce ultra-violet exposure. • Improve water quality. • Reduce the load on stormwater infrastructure system through rainfall interception by increasing tree canopy cover.
131	AE: Ecological volunteers and environmental programme FY21	• Integrating nature into urban environments. • Increase in native forest / urban cooling. • Offset carbon emissions. • Protect water quality by planting along rivers and coastlines. • Improve our living environment. • Soil retention, erosion control and flood mitigation and coastal protection. • Nitrogen sequestration – planting to support areas where cattle are on site and the plants absorb the nitrogen run off protecting waterways.
133	AE: Parks services planning programme	Park development that is sustainable and contributes to reducing the impact of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

43. The activities in the proposed work programme provide important community services to the people of the local board area. Work programme activities support the outcomes and objectives outlined in the Albert-Eden Local Board Plan 2017.

44. They contribute to building strong, healthy and vibrant communities by providing services and spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities.

45. These activities improve lifestyles and a sense of belonging and pride amongst residents.

46. The community services work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The feedback received from the workshops has informed the proposed work programme.

Tauākī whakaaweawe Māori

Māori impact statement

47. Table 3 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.

Table 3: Māori impact assessment of proposed activities

ID number	Activity name	Activity description
4 2224	Te Kete Rukuruku Tranche one Tranche two	Māori naming (and associated story telling) of parks and places in partnership with mana whenua to value and promote Auckland’s Māori identity and use of te reo Māori.
520	Local Māori aspirations Albert-Eden	Identify opportunities to work with mana whenua and mataawaka to increase responsiveness to local Māori priorities and aspirations and share information, including supporting the Kai Festival, the guided Hikoi on Maungawhau and partnering with Te Mahurehure Marae.
1266	(Libraries) Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori - Albert-Eden	Champion and embed te reo Māori in everyday communication. Celebrate and promote te ao Māori through events and programmes including regionally coordinated and promoted programmes: Te Tiriti o Waitangi, Matariki and Te Wiki o te Reo Māori. Seek opportunities to engage with local iwi and mana whenua to collaborate on initiatives.

48. Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori. It guides staff to deliver on agreed work programme activities and support the local board to achieve the outcomes in its local board plan.

49. Where aspects of the proposed work programme are anticipated to have a significant interest or impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

50. Activities are funded from one or multiple budget sources which include: ABS operational expenditure and LDI operational expenditure.

51. The total community services work programme LDI operational budget for 2020/2021 is $1,272,490. This budget was unaffected by the Emergency Budget.

52. ABS budgets were reduced due to the Emergency Budget and specific reductions have been detailed in the Analysis and Advice section of this report. The local board Customer and Community ABS operational budget for 2020/2021 is $14,260,892. This budget is direct operational expenditure only and does not include revenue and excludes depreciation and finance costs if applicable.

53. Each activity line has a budget allocation, which covers the delivery for the 2020/2021 period. Where activity lines show a zero-dollar budget, this reflects that the implementation costs are met through staff salary or other funding sources.

54. Where activities are cancelled or no longer required during the financial year, the local board can reallocate the budget to an existing work programme activity or to create a new activity.

55. Project where budget has been carried-forward from 2019/2020 are shown expressed as separate activity lines in the work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

56. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes. New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level.

57. The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level. Some activities can be adapted to be delivered at different COVID-19 Alert Levels.

58. Resourcing of the work programmes is based on current staff capacity within departments. If changes to staff capacity have an impact on work programme delivery, this will be signalled to the local board at the earliest opportunity.

59. The key risks for activities that are managed through the work programme are non-delivery, time delays and budget overspend.

60. Where a work programme activity cannot be completed on time, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

61. As the work programme includes ongoing activity and annually occurring events or projects, the associated risks have been identified and managed in previous years. Additional risk management for these activities is ongoing and can be reported quarterly.

62. Risks and mitigations for new activity lines were considered during the scoping phase. There may be risks associated with trialling a new activity for the first year. These will be continually assessed and reported to the local board through quarterly reporting when required.

Ngā koringa ā-muri

Next steps

63. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

64. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Albert-Eden Community Services work programme 2020/2021	77

Ngā kaihaina

Signatories

Authors

Graham Bodman - General Manager Arts, Community and Events

Mirla Edmundson - General Manager Libraries & Information

Mace Ward - General Manager Parks, Sports and Recreation

Authorisers

Claudia Wyss - Director Customer and Community Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

18 August 2020

Auckland Transport August 2020 update

File No.: CP2020/11183

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Albert-Eden Local Board on Auckland Transport (AT) matters in its area and an update on its local board transport capital fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2. This report highlights AT activities in the Albert-Eden Local Board area and contains information about the following:

· 2019-2022 Local Board Transport Capital Fund and the Community Safety Fund;

· 2019-2022 LBTCF projects workshopped by the local board before Covid-19 implications were understood;

· Public transport recovery under Covid-19;

· An update on the new 64 bus service, a replacement public transport option for the catchment area around Mt Eden Station;

· Public consultations and decisions of the Traffic Control Committee in the Albert-Eden Local Board area.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) receive the Auckland Transport August 2020 update report.

Horopaki

Context

3. AT is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards, as set out in its Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role of local boards within and on behalf of their local communities.

4. This report updates the Albert-Eden Local Board on AT projects and operations in the local board area, it updates the local board on their consultations and includes information on the status of the Community Safety Fund (CSF) and the Local Board Transport Capital Fund (LBTCF).

5. The CSF is a capital budget established by AT for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the AT programme.

6. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

7. At its July 2020 business meeting, the Board resolved a request for Auckland Transport to present the Albert-Eden Local Board Transport Capital Fund projects that have rough order of costs to the Albert-Eden Local Board’s 18 August 2020 meeting to ensure a record and a potential pipeline of work is documented in the hope that budget allows projects to commence.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund (LBTCF)

8. With the Auckland Council’s emergency budget now confirmed, the LBTCF for the 2020/2021 Financial Year has been set at $5.0 million for allocation across the 21 local boards. Allocation will still be based on the Local Board Funding Policy. Decisions about the 2021/2022 and 2022/2023 financial years will form part of the Long-term Plan/Regional Land Transport Plan discussions but early indications are that these years will also see a more constrained capital programme than prior to the COVID crisis.

9. The specific budget available for the LBTCF in 2021/2022 and 2022/2023 will be determined by the prioritisation of the capital programme through the RLTP and will be subject to the usual consultation and submission processes.

10. AT is analysing and considering the effects of COVID 19 on LBTCF budgets and local board work programmes. AT will attend workshops with each local board in August to discuss and advise on the best use of the limited budget.

11. Before the Covid-19 situation developed, Albert-Eden Local Board was developing a number of proposals for the 2019-2022 LBTCF allocation. Rough order of costs for these projects were requested and these proposals were discussed in four board workshops in 2020.

12. A detailed report on the proposals was presented to the board in May 2020. Following this workshop, the Board conducted a site visit to Aberfoyle Reserve and followed up with a further workshop discussion in June 2020.

13. The direction of that workshop was that the Aberfoyle link be listed as a separate project and that the proposed St Leonards to Mt Eden Greenway should cross Balmoral Road near Penryn Avenue as this will give the best outcome in terms of safety.

14. The proposals below have been workshopped with the board over the 2020 year and the following table bookmarks where the board has got to in terms of listing and agreeing on a list of new projects. However, as noted above, the budget for the 2020/2021 LBTCF has been severely constrained and AT will attend a workshop in August 2020 to advise how the board might get the best value out of its allocation.

15. LBTCF projects proposed for 2019-2022 political term (Before Covid-19):

Project	Description	Rough order of Cost
Pt Chevalier Road improvements – Meola to Te Ra Road	This project was proposed as an extension to the proposed Point Chevalier to Westmere cycle safety project. It extended safer cycling facilities on Point Chevalier Road from Meola Road to Te Ra Road.	$1,290,818
St Leonards to Mt Eden Road (Greenway) (Balmoral Road to Mt Eden)	A cycling route as described by the board’s Greenway Plan, linking St Leonards Road to Mt Eden Village. It could be delivered in two sections. The first section allows linkage from Balmoral Road to Mt Eden Village, a popular destination.	$540,000
St Leonards to Mt Eden Road Greenway (St Leonards to Balmoral Road)	This is the second section of the St Leonards to Mt Eden Road Greenway.It includes a crossing of Balmoral Road.	$1,317,000
Bus Shelters Owairaka and Maungawhau	A programme of bus shelters in the Owairaka and Maungawhau subdivisions.	$40,000 per shelter
Morven Road to Aberfoyle Road Connection	An addition to the Greenway project described above.	$249,000
Aberfoyle Link	A pedestrian link from Balmoral Road through Aberfoyle Reserve providing a link to the kindergarten and the St Leonards to Mt Eden Rd Greenway.	$514,251
Chamberlain Park Shared Path	An allocation to support a shared path to be constructed through Chamberlain Park between the north western shared pathway and Rawalpindi Street.	$500,000
Waterview Pathway to Mt Albert Station cycle improvements	Safety improvements to support cycling between the Waterview pathway and Mt Albert Station.	$441,000

Community Safety Fund Projects

16. The Community Safety Fund is funded from AT’s safety budget and is dependent on the level of funding AT receives from Auckland Council.

17. Current indications are that this level of funding will be constrained even though Auckland Council recently indicated an increase in this budget. Projects will need to be prioritised according to DSI (death and serious injury) data and therefore local board community safety projects are unlikely to be delivered in the 2020/2021 financial year.

18. Public consultation and the design work on local board community safety projects is progressing, with a view to having projects designed and ready to go, when money becomes available.

19. Albert-Eden Local Board Community Safety projects are noted below:

· Pt Chevalier Signalised Crossing Improvement

· Epsom Normal School Pedestrian Crossing Upgrade

· Epsom Normal School Pedestrian Crossing Upgrade - raised zebra crossing

· Waterview School Safety Improvements

· Mt Eden Normal School Safety Improvements

· Our Lady of the Sacred Heart School Safety Improvements.

Covid-19 Recovery for Public Transport

20. Throughout New Zealand’s response to COVID 19, Auckland Transport has played a role in providing essential public transport services, keeping roads open and making sure that projects re-opened as soon as possible and that planning continued on projects.

21. A key part of Auckland’s recovery is the public transport network. Public transport is vital to Auckland’s economy because it provides lower cost transport, reduces the need for car parking and reduces congestion on the roads. Encouraging people to make use of it contributes to Auckland’s recovery. The number of people using public transport in Auckland has achieved the highest rate of usage since lockdown compared to 21 other major cities around the world based on research by the UITP (International Association of Public Transport).

22. Public transport use in Auckland now ranges between 68% and 74% compared to pre-COVID levels. With tertiary students, returning this month the figure is likely to increase.

23. Auckland Transport’s team and public transport service suppliers worked to encourage confidence in the use of public transport during all Alert Levels from 4 down to 1, including regular cleaning and fogging of vehicles, physical distancing on board, use of AT Mobile APP to indicate space on board relative to physical distancing and quick changes to service timetables.

24. Recovering public transport patronage is important for council because public transport provides a significant amount of operational revenue.

New 64 Bus Route

25. The new 64 bus service is a frequent service that operates to provide a replacement public transport option for the catchment area around Mt Eden Station. The new service is operating between Kingsland and Newmarket via Mt Eden Rd (passing outside the current station entrance).

26. The service is free to use while the station is closed. The bus route operates at least every 15 minutes between 7am-7pm, 7 days a week.

27. Initial indications are that the service is very popular with pleasing patronage levels. Details on patronage are currently dependent on drivers accurately counting passengers boarding until HOP cards can be used to record data. Therefore details can be somewhat erratic.

28. According to the numbers we are getting, patronage peaked on 24 July at 666 passengers. The Metro team intend to go out in the first week of August to do some monitoring to ensure patronage numbers are accurate.

29. The five most popular bus stops for passengers currently are:

Community Bike Fund Open for Applications

30. Community groups around Auckland can now apply for a fund which encourages more people to ride bikes more often.

31. Auckland Transport’s (AT) Community Bike Fund is now in its third year. The fund is part of AT’s ongoing commitment to support cycling as a transport choice.

32. Past recipients have ranged from learn to ride sessions for women from refugee or migrant backgrounds, to family fun days across Auckland. Grants of between $300 and $5,000 are available, with applications open from 13 July 2020 until 23 August 2020.

33. For more information on how to apply visit: https://at.govt.nz/about-us/news-events/community-bike-fund-open-for-applications/.

Funding confirmed to make school streets safer for children

34. A range of projects will soon be underway making it safer for many Auckland children travelling to school.

35. Auckland Transport (AT), with funding from Waka Kotahi NZ Transport Agency and Accident Compensation Corporation (ACC), will be working together with schools and communities to design projects. Projects could include opening school streets for play, reducing speed outside schools, new pedestrian crossings, and getting more kids riding bikes and walking.

36. Up to 12 schools across Auckland will be involved, with Owairaka District School and Sunnyhills Primary School confirmed to take part so far. Other Auckland schools will be given the opportunity to express their interest in the coming months.

37. ACC has committed $1.4 million to AT programmes that will improve safety outside the school gate. In addition to this, AT was awarded just over $840,000 of funding to support additional safety-based school programmes from Waka Kotahi’s Innovating Streets fund. The Innovating Streets fund aims to make our streets safer and more people-friendly.

38. Statistics show that other AT initiatives such as the Travelwise programme are working. For the fourth year running, there have been no deaths for active school aged road users (5-18yrs) on weekdays between 7am-9am and 3pm-5pm.

Project details:

Safe School Streets Pilot: will use temporary changes to trial safety improvements near the school gate. Once we fully understand what’s needed, a permanent change will be delivered. These changes will be designed together with schools and communities. This could include parking changes, new drop off and pick up zones, new pedestrian crossings, and speed calming measures.

School speed reduction: will reduce the speed around several schools using temporary changes like street art and planter boxes to reduce the risk of death and serious injury. These changes will be designed together with schools and communities.

School Streets active mode shift programme: aims to get more children walking and cycling through community bike programmes, walking school buses, and temporary school street closures.

Tauākī whakaaweawe āhuarangi

Climate impact statement

39. Auckland Transport engages closely with council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and council’s priorities.

40. One of AT’s core roles is providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41. The impact of information in this report is mainly confined to Auckland Transport. Where LBTCF projects are being progressed by Auckland Council’s Community Facilities group, engagement on progress has taken place. Any further engagement required with other parts of the council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

42. There were no transport workshops with the Albert-Eden Local Board in July 2020. The Board continues to receive weekly updates by email.

Auckland Transport Consultations

43. AT provides the Albert-Eden Local Board with the opportunity to comment on transport projects being delivered in their area. The consultations below were sent to the Board during July 2020.

Location

Proposal

Alpers Avenue, Manukau and Great South roads intersection

AT is proposing to improve the pedestrian facilities at the intersection of Alpers Avenue, Great South Road and Manukau Road in Epsom. This includes upgrades to the signalised pedestrian crossing over Alpers Avenue and removing the left turn slip lane between Great South Road and Manukau Road. These proposed changes are based on a traffic survey which indicated the level of service for pedestrians is below optimum for a town centre environment, and the facilities are insufficient for the high pedestrian demand at the intersection, especially during school hours.

Various

Auckland Transport will be upgrading road signs to include brown tourist signs directing people towards Maungawhau / Mount Eden. Signs will be installed at 10 locations across Eden Terrace, Epsom, Grafton and Mount Eden. Of these 10 locations, 3 are for brand new signs as opposed to upgrading existing signs.

Traffic Control Committee resolutions

44. The decisions of the Traffic Control Committee affecting the Albert-Eden Board area during the July 2020 reporting period are noted below.

Street Name	Nature Of Restriction	Type of Report	Decision
Boston Road / Mount Eden Road, Grafton	No Stopping At All Times / Bus Stop / P60 Parking / P30 Parking / Traffic Island / Traffic Signal	Permanent Traffic and Parking changes	Carried
Owairaka Avenue / Richardson Road, Mount Albert	Edge Lines / Road Hump / Traffic Island / Flush Median / Footpath / No Passing / “School” Advisory Marking / Delineators / No Stopping At All Times / Removal Of Edge Lines / Removal Of Traffic Island	Temporary Traffic and Parking changes (Works)	Approved with conditions
Mount Eden Road / Enfield Street / Akiraho Street / Sylvan Avenue East, Mount Eden	No Stopping At All Times / Bus Stop / Bus Shelter / Bus Lane / Ambulance Service Lane / Flush Median / Traffic Signal / Stop Control / Lanes / Lane Arrow Marking / No Right Turn / P60 Parking / Authorised Vehicle Parking – Residents And Businesses / Removal Of Traffic Island / Removal Of Bus Stop / Removal Of Bus Shelter / Removal Of Flush Median / Bus Left/Right Turn	Permanent Traffic and Parking changes	Approved with conditions
Sandringham Road and Surrounding Streets	Temporary Traffic and Parking Controls	Temporary Traffic and Parking changes (Event)	Carried

Tauākī whakaaweawe Māori

Māori impact statement

45. There are no specific impacts on Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi-and its broader legal obligations in being more responsive or effective to Māori. Our Māori Responsiveness Plan outlines the commitment to with 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about.

Ngā ritenga ā-pūtea

Financial implications

46. The proposed decision of receiving the report has no financial implications for the Albert-Eden Local Board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

47. Auckland Council adopted its Emergency Budget 2020/2021 at the end of July. AT’s capital and operating budgets have been reduced through this process and some projects planned for 2020/2021 may not be able to be delivered.

48. Both the Community Safety Fund and the Local Board Transport Capital Fund are impacted by these budget reductions.

49. AT will attend workshops in August 2020 to discuss with local boards how to get best value from their 2020/2021 LBTCF allocations. Community Safety projects will continue in design and will be delivered once funds become available.

Ngā koringa ā-muri

Next steps

50. AT will inform the Albert-Eden Local Board in September 2020 on AT’s forward works programme for 2020/2021. The details of this programme are still being developed.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Lorna Stewart - Elected Member Relationship Manager

Authorisers

Ben Stallworthy - Manager, Elected Member Relationship Unit

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

18 August 2020

Albert- Eden Quick Response Round One 2020/2021 grant allocations

File No.: CP2020/10710

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Albert-Eden Quick Response Round One 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Albert-Eden Quick Response Round One 2020/2021 (Attachment B).

3. The Albert-Eden Local Board adopted the Albert-Eden Local Board Community Grants Programme 2020/2021 on 5 May 2020 (Attachment A). The document sets application guidelines for contestable grants.

4. The local board will approve its annual budget for 2020/2021 at their 18 August 2020 business meeting. This report is also being considered at the same meeting, which will include the community grants budget for the 2020/2021 financial year. The draft community grants budget is $140,500.

5. Seventeen applications were received for Quick Response Round One 2020/2021, requesting a total of $39,505.88.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a) agree to fund, part-fund or decline each application received in Albert-Eden Quick Response Round One, listed in Table One.

Table One: Albert-Eden Quick Response Round One 2020/2021 grant applications:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2101-110	Montyleigh Lakatani	Arts and culture	Towards the flyer design, tutor, mileage, resources and material costs for the Pacific handicraft workshop at the Sandringham Community Centre.	$1,000.00	Eligible
QR2101-113	Genevieve Bassett	Arts and culture	Towards the cost of running weekly music and movement sessions for preschoolers at the Point Chevalier Community Centre from 4 September to 27 November 2020.	$680.00	Eligible
QR2101-118	Euphoria Entertainment Incorporated	Arts and culture	Towards venue hire for the Ferndale House and Mt Albert War Memorial Hall for the " Euphoria Theatre and Music Workshops".	$1,946.00	Eligible
QR2101-122	NZ Ethnic Women Incorporated	Arts and culture	Towards the costs of delivering an exhibition and showcase of the African and Middle Eastern cultural art and performances including the venue hire, cultural artifacts hire, costumes, transport, food, dance, and drama tutor costs.	$3,000.00	Eligible
QR2101-109	The Mt Eden Methodist Church Charitable Trust	Community	Towards advertising (specifically banner and corflute signs), children's workshops and activities, food for volunteers, stationery, art materials and event management costs for the "Little Day Out" at Mt Eden Village Centre on 6 March 2021.	$2,500.00	Eligible
QR2101-111	Fencing North Incorporated	Community	Towards the cost of running a St Johns First Aid course for 20 coaches in September 2020.	$2,060.00	Eligible
QR2101-112	Learning At The Point Community Kindergarten Incorporated	Community	Towards the cost of entertainment including food, music, dance group, henna artist, bouncy castles and ferris wheel to host a Diwali celebration.	$3,000.00	Eligible
QR2101-114	Pet Refuge New Zealand Charitable Trust	Community	Towards the internal fit-out for the establishment of a pet refuge shelter.	$3,000.00	Eligible
QR2101-115	Malo Tulisi	Community	Towards the cost of running a two-week school holiday programme for children aged five to 12 years at the Sandringham Community Centre, including the tutor, catering, mileage, promotion, resources and material costs.	$1,000.00	Eligible
QR2101-119	Multiple Sclerosis Auckland Incorporated	Community	Towards a portion of the annual pool hire at both Epsom Girls and Diocesan Girls and the neurological physiotherapist facilitators fee for hydrotherapy for people with Multiple Sclerosis living in the Albert-Eden area.	$3,000.00	Eligible
QR2101-101	Urban Ark - Manawa Taiao Trust	Environment	Towards the purchase of rat traps and materials for the construction of wooden tunnels.	$2,986.00	Eligible
QR2101-102	Friends of Oakley (Te Auaunga) Creek Incorporated	Environment	Toward the purchase of ten Trapinators, a step ladder, 24 high visability vests and contractor fees.	$2,426.88	Eligible
QR2101-123	Arogya Mantra	Events	Towards the event permit, marketing tutors and director's costs for a free dance drama production titled "Akira and the Bollywood gang".	$2,680.00	Eligible
QR2101-121	Lynnie Howcroft Heritage New Zealand (Pouhere Taonga)	Historic Heritage	Towards the research and design costs for the childrens publication on the history of Alberton.	$3,000.00	Eligible
QR2101-106	Sri Lanka Badminton Club Incorporated	Sport and recreation	Towards the purchase of shuttlecocks.	$1,506.50	Eligible
QR2101-108	The Metro Mount Albert Softball Club Incorporated	Sport and recreation	Towards the cost of purchasing softball uniform jerseys and pants for junior softball players and maintenance equipment.	$2,720.50	Eligible
QR2101-117	Trent Bray Swim School - Central City Swimming Club Incorporated	Sport and recreation	Towards one month's lane hire costs for swimmers at the swim school for September 2020.	$3,000.00	Eligible
Total				$39,505.88

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Albert-Eden Local Board adopted the Albert-Eden Community Grants Programme 2020/2021 on 5 May 2020(Attachment A). The document sets application guidelines for contestable grants.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

14. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Albert-Eden Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

16. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

17. A summary of each application received through Albert-Eden Quick Response Round One 2020/2021 (Attachment B) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

19. Four applicants applying to Albert-Eden Quick Response Round One indicate projects that target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

20. The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028 and local board agreements.

21. The local board will approve their annual budget for 2020/2021 at their 18 August 2020 business meeting. This report is also being considered at the same meeting, which will include the community grants budget for the 2020/2021 financial year. The draft community grants budget is $140,500.

22. Seventeen applications were received for Quick Response Round One 2020/2021, requesting a total of $39,505.88.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

24. Following the Albert-Eden Local Board allocation of funding for the quick response round one, the grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Albert-Eden Local Board Grants Programme 2020-2021	103
b ⇩	Albert-Eden Quick Response Round One 2020/2021 applications	111

Ngā kaihaina

Signatories

Author

Moumita Dutta - Senior Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Chairperson	Margi Watson
Deputy Chairperson	Lee Corrick
Members	Graeme Easte
	Rachel Langton
	Ben Lee
	Julia Maskill
	Christina Robertson
	Kendyl Smith

No.	Title	Page
a ⇩	21 July 2020 - Albert-Eden Local Board Workshop Record	181
b ⇩	22 July 2020 - Albert-Eden Local Board Workshop Record	183
c ⇩	28 July 2020 - Albert-Eden Local Board Workshop Record	185
d ⇩	4 August 2020 - Albert-Eden Local Board Workshop Record	187

Author	Michael Mendoza - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards