I hereby give notice that an ordinary
meeting of the Finance and Performance Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Tuesday, 11
August 2020
2.00pm
Reception
Lounge
Auckland Town Hall
301-305 Queen Street
Auckland
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Kōmiti ā Pūtea, ā
Mahi Hoki /
Finance and Performance Committee
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Cr Desley Simpson, JP
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Deputy Chairperson
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Cr Shane Henderson
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Members
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Cr Josephine Bartley
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Mayor Hon Phil Goff, CNZM, JP
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IMSB Member Renata Blair
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Cr Richard Hills
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Cr Dr Cathy Casey
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Cr Tracy Mulholland
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Deputy Mayor Cr Bill Cashmore
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Cr Daniel Newman, JP
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Cr Fa’anana Efeso Collins
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Cr Greg Sayers
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Cr Pippa Coom
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Cr Sharon Stewart, QSM
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Cr Linda Cooper, JP
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IMSB Chair David Taipari
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Cr Angela Dalton
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Cr Wayne Walker
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Cr Chris Darby
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Cr John Watson
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Cr Alf Filipaina
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Cr Paul Young
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Cr Christine Fletcher, QSO
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(Quorum 11 members)
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Sandra Gordon
Kaitohutohu Mana Whakahaere Matua /
Senior Governance Advisor
5 August 2020
Contact Telephone: (09) 890 8150
Email: sandra.gordon@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Terms of Reference
Responsibilities
The purpose of the committee is to:
a)
advise and support the mayor on the development of the Long-term Plan
(LTP) and Annual Plan (AP)
b)
monitor the overall financial management and performance of the council
parent organisation and Auckland Council group
c) make financial
decisions required outside of the annual budgeting processes.
The committee will establish an annual work programme
outlining key focus areas in line with its key responsibilities, which include:
·
advising and supporting the mayor on the development of the LTP
and AP for consideration by the Governing Body including:
o local
board agreements
o financial
policy related to the LTP and AP
o setting
of rates
o preparation
of the consultation documentation and supporting information, and the
consultation process, for the LTP and AP
·
monitoring the operational and capital expenditure of the council
parent organisation and Auckland Council Group, and inquiring into any material
discrepancies from planned expenditure
·
approving the financial policy of the council parent organisation
·
establishing and managing a structured approach to the approval
of non-budgeted expenditure (including grants, loans or guarantees) that
reinforces value for money and an expectation of tight expenditure control
·
approve the council insurance strategy and annual insurance
placement for Council
·
performance measures and monitoring
·
write-offs
·
acquisition of property in accordance with the LTP
·
disposals in accordance with the LTP
·
recommending the Annual Report to the Governing Body
·
funding for achieving improved outcomes for Māori.
Powers
(i) All
powers necessary to perform the committee’s responsibilities, including:
(a) approval of a
submission to an external body
(b) establishment
of working parties or steering groups.
(ii) The
committee has the powers to perform the responsibilities of another committee,
where it is necessary to make a decision prior to the next meeting of that
other committee.
(iii) If
a decision is a budgetary or financial decision that relates primarily to the
Finance and Performance Committee responsibilities, the Finance and Performance
Committee has the powers to make associated decisions on matters that would
otherwise be decided by other committees. For the avoidance of doubt, this
means that matters do not need to be taken to multiple committees for
decisions.
(iii) The
committee does not have:
(a) the
power to establish subcommittees
(b) powers
that the Governing Body cannot delegate or has retained to itself (section 2)
Exclusion of the public – who
needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
·
All staff supporting the meeting (administrative, senior
management) remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council
Controlled Organisation.
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Finance and Performance
Committee
11 August 2020
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ITEM TABLE
OF CONTENTS PAGE
1 Apologies 7
2 Declaration of
Interest 7
3 Confirmation
of Minutes 7
4 Petitions 7
5 Public Input 7
6 Local Board
Input 7
7 Extraordinary
Business 8
8 Auckland
Council Group Policy for Retention Money 9
9 Emergency
Budget 2020/2021 - Update August 2020 (Covering report) 19
10 Recommendation from
Environment and Community Committee, 12 March 2019 - Proposed land exchange at
Cadness Loop Reserve, Northcote 21
11 Summary of Finance and
Performance Committee information memoranda and briefings, including the
Forward Work Programme - 11 August 2020 29
12 Consideration of
Extraordinary Items
PUBLIC EXCLUDED
13 Procedural
Motion to Exclude the Public 41
C1 CONFIDENTIAL: Recommendation
from Governing Body, 26 March 2020 - Acquisition of land in Drury South for
stormwater management purposes 41
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Finance and Performance Committee:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 18 June 2020, including the
confidential section, and the extraordinary minutes of its meeting, held on
Thursday, 16 July 2020, as a true and correct record.
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4 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Public
Input
Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Governance Advisor, in writing, no later than one (1) clear working day
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
6 Local
Board Input
Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish
to speak. The meeting Chairperson has the discretion to decline any
application that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
7 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local
authority by resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Finance and
Performance Committee
11 August 2020
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Auckland
Council Group Policy for Retention Money
File No.: CP2020/10566
Te take mō te
pūrongo
Purpose of the report
1. To approve the Auckland Council Group Policy for Retention Money.
Whakarāpopototanga matua
Executive summary
2. This
policy puts in place procedures to effectively and efficiently manage retention
money for the Auckland Council Group in a manner which complies with the
Construction Contract Act 2002.
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Ngā tūtohunga
Recommendation/s
That the Finance and
Performance Committee:
a) approve
the Auckland Council Group Policy for Retention Money attached as Attachment
A to this report.
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Horopaki
Context
3. Under
the protocol approved by the Governing Body in April 2017, all Auckland Council
Group policies require approval of the Finance and Performance Committee.
4. In
general terms, retentions relate to sums of money we hold back from payments
under construction contracts until after the defects liability period has
expired. This is to protect council should defects be discovered.
5. Retention
monies are governed by the provisions of the Construction Contracts Act 2002.
Tātaritanga me ngā
tohutohu
Analysis and advice
6. Under
the legislation retention monies must be ringfenced.
7. The
Auckland Council Group wants to do this in the most efficient way possible and
avoid individual Council Controlled Organisations (CCOs) holding separate
ring-fenced cash balances to meet the requirements of the legislation.
8. The
group will achieve this by:
· having all CCOs opt into this arrangement
· the council managing the one group retention account
· the account balance being updated on a monthly basis on the
assessment of information provided from the CCOs and council parent.
9. Net
interest savings are achieved by having the retention account forming part of
the group bank account offset.
10. Efficiencies
are achieved by fewer bank accounts, less administration across the group and a
consistent approach to the management of retentions.
11. The
policy has been approved by the council’s internal Treasury Management
Steering Group and reviewed by our internal legal team.
12. All
CCOs have been consulted on the group policy and there is unanimous agreement for
the policy.
13. Certain
CCOs (e.g. Auckland Transport) are already part of a group retention
arrangement.
14. Watercare
have approached council to request we manage retention monies on their behalf.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
15. The policy
has no direct impact on the climate or climate change.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
16. All CCOs have
been consulted on the group policy and there is unanimous agreement for the
policy.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
17. The policy
relates to money retention at a group level. Accordingly, the views of local
boards have not been sought.
Tauākī whakaaweawe
Māori
Māori impact statement
18. The policy
has no impact specific to Māori or
Māori outcomes.
Ngā ritenga
ā-pūtea
Financial implications
19. There are
financial benefits for the Auckland Council Group through lower net interest
payments (through the group bank offset arrangements) and fewer bank accounts.
20. There are
financial efficiencies for the group in having fewer bank accounts, less
administration across the group and a consistent approach to the management of
retentions.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
21. There is a
risk that despite the group policy we do not comply with the Construction
Contacts Act 2002. However, having a group policy, rather than individual
policies and processes, reduces the risk of non-compliance. Risk can be further
mitigated through active engagement with the parties providing retention
requests and having management oversight and reporting on the retention
process.
Ngā koringa ā-muri
Next steps
22. Should
the Finance and Performance Committee approve the policy, Auckland Council will
implement the policy in association with the CCOs.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Proposed Auckland Council Group Policy for Rentention
Money
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13
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Ngā kaihaina
Signatories
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Author
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John Bishop - Group Treasurer
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Authoriser
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Kevin Ramsay - Acting Group Chief Financial Officer
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Finance and
Performance Committee
11 August 2020
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|
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Finance and
Performance Committee
11 August 2020
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Emergency Budget 2020/2021 - Update
August 2020 (Covering report)
File No.: CP2020/10486
Te take mō te
pūrongo
Purpose of the report
1. To provide the committee with financial update information since the
Emergency Budget was adopted, including the monitoring of emergency budget
savings.
Whakarāpopototanga matua
Executive summary
2. This
is a late covering report for the above item. The comprehensive agenda report
was not available when the agenda went to print and will be provided prior to
the 11 August 2020 Finance and Performance Committee meeting.
Ngā tūtohunga
Recommendation/s
The recommendations will be provided in the
comprehensive agenda report.
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Finance and
Performance Committee
11 August 2020
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Recommendation from Environment and
Community Committee, 12 March 2019 - Proposed land exchange at Cadness Loop
Reserve, Northcote
File No.: CP2020/09297
Te take mō te
pūrongo
Purpose of the report
1. To
receive the recommendations from the Environment and Community Committee held
on 12 March 2019.
Whakarāpopototanga matua
Executive summary
2. This
recommendation is from the previous term of council and unfortunately was not
recommended to the Finance and Performance Committee in 2019.
3. At
its meeting on 12 March 2019, the Environment and Community Committee
considered the attached report and resolved as follows:
Resolution number ENV/2019/33
MOVED by Cr C Darby, seconded by
Cr R Hills:
That the Environment and
Community Committee:
a) approve the exchange of 525m2 of
land in Cadness Loop Reserve (subject to survey) with 525m² of the land at
68-74 and 76-82 Cadness Street, Northcote (subject to survey) owned by Housing
New Zealand Corporation.
b) recommend to the Finance and Performance
Committee that, under delegated authority, it authorise the disposal of 525m2 of land within Lot 393 DP 48335 to
complete the land exchange.
c)
note the playground and basketball court are outside of the land exchange
process but all endeavours will be made to reinstate these into a reconfigured
reserve at no cost to the Kaipātiki Local Board.
4. The
original report to the 12 March 2019 meeting is attached (Attachment A) which
provides detailed information.
|
Ngā tūtohunga
Recommendation/s
That the Finance and
Performance Committee:
a) note
resolution ENV/2019/33 clause b) from the Environment and Community Committee
meeting held on 12 March 2019, recommending that the Finance and Performance
Committee approve the disposal of 525m2 of land within Lot 393 DP
48335 to complete the land exchange.
b) approve the disposal of 525m2 of land within Lot 393 DP
48335 to complete the land exchange.
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
|
|
a⇩
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Report from Environment and Community Committee, 12
March 2019 - Proposed land exchange at Cadness Loop Reserve, Northcote
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23
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Ngā kaihaina
Signatories
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Author
|
Sandra Gordon - Kaitohutohu Mana Whakahaere Matua /
Senior Governance Advisor
|
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Authoriser
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Kevin Ramsay - Acting Group Chief Financial Officer
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Finance and
Performance Committee
11 August 2020
|
|
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Finance and
Performance Committee
11 August 2020
|
|
Summary of Finance and Performance
Committee information memoranda and briefings, including the Forward Work
Programme - 11 August 2020
File No.: CP2020/09785
Te take mō te
pūrongo
Purpose of the report
1. To review the progress on the forward work
programme appended in Attachment A.
2. To
receive a summary and provide a public record of memoranda or briefing papers
that may have been held or been distributed to Finance and Performance
Committee members.
Whakarāpopototanga matua
Executive summary
3. This
is a regular information-only report which aims to provide greater visibility
of information circulated to committee members via memoranda/briefings or other
means, where no decisions are required.
4. The
following information has been circulated to members:
|
Date
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Subject
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23/07/2020
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Memo from Programme Lead
Value for Money regarding Emergency Budget FY2020/2021 – asset
recycling – next steps (Attachment B)
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30/07/2020
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Confidential Memo from
Programme Lead Value for Money regarding Emergency Budget FY2020/2021 –
asset recycling – next steps (no attachment)
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These documents can
be found on the Auckland Council website, at the following link: http://infocouncil.aucklandcouncil.govt.nz/
o at
the top left of the page, select meeting/Te hui “Finance and Performance
Committee” from the drop-down tab and click “View”;
o under
‘Attachments’, select either the HTML or PDF version of the
document entitled ‘Extra Attachments’.
5. The
following workshops/briefings have taken place:
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Date
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Workshop/Briefing
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24/6/2020
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Finance and
Performance Committee confidential workshop - Annual Budget 2020/2021 –
Emergency Budget (Customer and Community Services Directorate Update and
Regional Capital Work Programmes) (no attachment)
|
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26/6/2020
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Finance and
Performance Committee confidential workshop - Annual Budget 2020/2021 -
Emergency Budget (Update on Financial Position and Asset Recycling) (no
attachment)
|
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30/6/2020
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Finance and
Performance Committee confidential workshop - Annual Budget 2020/2021 -
Emergency Budget (Healthy Waters – capital programme priorities,
Auckland Council Parent and Regional Facilities Auckland) (no attachment)
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2/7/2020
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Finance and
Performance Committee confidential workshop - Annual Budget 2020/2021 -
Emergency Budget (Watercare Emergency Budget Update) (no attachment)
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7/7/2020
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Finance and
Performance Committee confidential workshop - Annual Budget 2020/2021 -
Emergency Budget (Public feedback and Auckland Transport) (no attachment)
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8/7/2020
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Finance and Performance
Committee confidential workshop - Annual Budget 2020/2021 - Emergency Budget
(Rates Policy, 2021 Events [Auckland Transport and ATEED], ATEED and City
Centre and Local Development [Panuku and Development Programme Office]) (no
attachment)
|
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9/7/2020
|
Finance and
Performance Committee confidential workshop - Annual Budget 2020/2021 -
Emergency Budget (Asset Recycling and Financial update) (no attachment)
|
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14/7/2020
(am)
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Finance and
Performance Committee confidential workshop - Annual Budget 2020/2021 -
Emergency Budget (Local Board Feedback) (no attachment))
|
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14/7/2020
(pm)
|
Finance and
Performance Committee confidential workshop - Annual Budget 2020/2021 -
Emergency Budget (Watercare update and Budget decision-making (no attachment)
|
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15/7/2020
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Finance and
Performance Committee confidential workshop - Annual Budget 2020/2021 -
Emergency Budget (Mayoral Proposal and Budget discussion) (no attachment)
|
6. Note
that, unlike an agenda report, staff will not be present to answer
questions about the items referred to in this summary. Committee
members should direct any questions to the authors.
|
Ngā tūtohunga
Recommendation/s
That the Finance and
Performance Committee:
a) review the progress on the forward work
programme.
b) receive
the Summary of Finance and Performance Committee information memorandum and
briefings as at 11 August 2020.
|
Ngā tāpirihanga
Attachments
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No.
|
Title
|
Page
|
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a⇩
|
Finance and Performance Committee Work Programme
|
33
|
|
b⇨
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23 July 2020 - Memo from Programme Lead Value for
Money regarding Emergency Budget FY2020/2021 – asset recycling –
next steps (Under Separate Cover)
|
|
Ngā kaihaina
Signatories
|
Author
|
Sandra Gordon - Kaitohutohu Mana Whakahaere Matua /
Senior Governance Advisor
|
|
Authoriser
|
Kevin Ramsay - Acting Group Chief Financial Officer
|
|
Finance and
Performance Committee
11 August 2020
|
|
|
Te Komiti ā-Pūtea, ā-Mahi
Hoki/Finance and Performance Committee
Forward Work Programme 2020
This
committee controls expenditure across the Auckland Council Group and deals
with the overall financial management and performance of the council parent
organisation and Auckland Council Group and makes financial decisions outside
of the annual budgeting processes. The full terms of reference can be
found here: Auckland Council Governing Body Terms of
Reference
|
|
Area of work and Lead Department
|
Reason for work
|
Committee role
(decision and/or direction)
|
Expected timeframes
2020
|
|
Jan
|
Feb
|
Mar
|
Apr
|
May
|
Jun
|
Jul
|
Aug
|
Sep
|
Oct
|
Nov
|
Dec
|
|
Planning and funding
|
|
10-year Budget (Long Term Plan)
General Manager Financial Strategy and Planning
|
Statutory Process
|
Hold workshops regarding
process/content/policies
Decision to agree Mayoral Proposal (Nov)
Recommend consultation document to consult with
public (Feb)
Adopt consultation document to consult with
public (Feb) (Governing Body)
Consultation period – 15 February 2021 –
15 March 2021
Hear feedback and deliberate budget scenarios
(Apr/May)
Decisions made for Long-Term Plan (May)
Recommend final Long-Term Plan (May)
Adopt final Emergency Budget (Governing Body)
(June)
Progress
to date:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Half-yearly and annual
reporting
Group Treasurer and Group
Financial Controller
|
Statutory requirement and NZX listing requirement
|
Receive and approve half-year and preliminary full year
NZX release (delegation to chair and deputy chair) (March)
Receive annual report (Sept)
Recommend adoption of annual report to
Governing Body (Sept)
Note:
· NZX announcements are presented to
the Audit and Risk Committee
· There is a delegation from the
Committee to Chair and Deputy Chair of Finance and Performance to approve the
release of the interim and full year Auckland Council group financial results
to the NZX for each reporting period through to 30 June 2022.
· Formal adoption of annual report is
by the Governing Body
Progress
to date:
Delegation
for approval for releasing the interim and full year Auckland Council Group
results to the NZX – Link to decision
Councillor
approval of results announcement to the market for the half year ended 31
December 2019 – NZX Half Year Announcement – Link to document
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Financial and Budget Updates
General Manager Financial Strategy and Planning
|
Financial Management
|
Receive updates and make decisions on
any recommended budget changes outside of the Annual Budget/Long-term
Plan, as required
Note: This includes
significant unbudgeted one-off expenditure.
Progress
to date:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Loan guarantees and grant funding
Group Treasurer
|
Financial management
|
Review information and make decisions on loan
guarantees and restructuring (including Parks)
Receive an update on the Eden Park loan
guarantee and grant funding (six-monthly)
Receive progress update memos when appropriate
Progress
to date:
Presentation
from the Eden Park Trust Board – Link to decision
Woodhill
Sands Trust - Guarantee (Loan Reset Request) – Link to decision
Community
Loans Under $1 million – Link to decision
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Reporting and performance
|
|
Performance reporting quarterly – parent
General Manager Financial and Business Performance and
Manager Corporate and Local Board Performance
|
Financial management
|
Monitor council
parent financial and non-financial performance results on a quarterly basis,
including Māori outcomes expenditure.
Q1 (Nov), Q2 (Mar), Q3 (Jun), Q4 (September)
Note: Reporting in
September must be considered as a confidential report until results are sent
to NZX at the end of September.
Progress
to date:
Auckland
Council Group and Auckland Council 2019/2020 quarter one performance report
to 30 September 2019 – Link to decision – Link to decision
Auckland
Council Group and Auckland Council quarter two performance report to 31
December 2019 – Link to decision
Auckland
Council Group and Auckland Council quarter three performance report to 31
March 2020 – refer to information memorandum contained on the agenda
for 18 June 2020 – Link to decision
Memorandum
from General Manager Financial Strategy and Planning, General Manager
Financial and Business Performance, Group Treasurer and Group Financial
Controller regarding the Summary of Auckland Council and Auckland Council
Group quarter three performance – Link to information memorandum
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Performance reporting quarterly – group
General Manager Financial and Business Performance and
Manager Corporate and Local Board Performance
|
Financial management
|
Monitor Auckland Council group financial
requirements on a quarterly basis.
Q1 (Nov), Q2 (Mar), Q3 (Jun), Q4 (Sept)
Note: Reporting in
September must be considered as a confidential report until results are sent
to NZX at the end of September.
Progress
to date:
Auckland
Council Group and Auckland Council 2019/2020 quarter one performance report
to 30 September 2019 – Link to decision – Link to decision
Auckland
Council Group and Auckland Council quarter two performance report to 31
December 2019 – Link to decision
Auckland
Council Group and Auckland Council quarter three performance report to 31 March
2020 – refer to information memorandum contained on the agenda for 18
June 2020 – Link to decision
Memorandum
from General Manager Financial Strategy and Planning, General Manager
Financial and Business Performance, Group Treasurer and Group Financial
Controller regarding the Summary of Auckland Council and Auckland Council
Group quarter three performance – Link to information memorandum
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Operational
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Disposals
Auckland Council and Panuku
Development Auckland
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Panuku, working with all areas of council, is required
through its Statement of Intent to identify and recommend to council
properties that are surplus to requirements and can be considered for
disposal. These include general disposals to fund Long-term Plan projects.
Properties are recommended for acquisitions and
disposal to the committee for approval in accordance with the Long-term Plan.
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Agree to proceed with recommended disposals or
acquisition, as required.
Progress
to date:
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As required
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Funding and Levies (including Auckland Regional Amenities Funding Board,
Museum of Transport and Technology and Auckland War Memorial Museum)
Manager CCO/ External
Partnerships team
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Statutory process
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Approve annual funding levies for Auckland
Regional Amenities Funding Board (Apr); Museum of Transport and Technology
(Apr); and Auckland War Memorial Museum (Jun)
Approve Auckland Regional Amenities Funding
Board (Apr)
Receive presentations from amenities via
memorandum (Jun)
Progress
to date:
Auckland
Regional Amenites Funding Board: Delegate approval of Auckland
Council’s submission for the 2020/2021 Funding Levy – Link to decision
Approval
of the Auckland Regional Amenities Funding Levy 2020-2021 – Item had
been deferred from the Finance and Performance Committee meeting held on 19
March 2020 to the meeting scheduled to be held on 23 April 2020. Due to
COVID-19, the item was considered at the Emergency Committee meeting held on
23 April 2020- Link to decision
MOTAT
Annual Plan 2020-2021 – Item had been deferred from the Finance and
Performance Committee meeting held on 19 March 2020 to the meeting scheduled
to be held on 23 April 2020. Due to COVID-19, the item was considered
at the Emergency Committee held on 30 April 2020 – Link to decision
Auckland
War Memorial Museum 2020/2021 levy – Item had been deferred from the
Finance and Performance Committee meeting held on 19 March 2020 to the
meeting scheduled to be held on 18 June 2020 – Link to decision
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Review of committee forward
work programme
Governance
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Regular reporting
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Approve forward
work programme (Mar)
Receive updates (bi-monthly)
Review content of the forward work programme (six-monthly,
commencing Sept)
Progress
to date:
Finance
and Performance Committee Forward Work Programme – Link to decision
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Updated: 5 August 2020
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Finance and
Performance Committee
11 August 2020
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Exclusion of the Public: Local Government Official Information
and Meetings Act 1987
That the Finance
and Performance Committee
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 CONFIDENTIAL:
Recommendation from Governing Body, 26 March 2020 - Acquisition of land in
Drury South for stormwater management purposes
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Reason for
passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(h) -
The withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
s7(2)(i) -
The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In
particular, the report contains information relating to land acquisition that
could prejudice the council's position in discussions with landowners and
stormwater suppliers
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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