I hereby give notice that an ordinary meeting of the Aotea / Great Barrier Local Board will be held on:
Date: Time: Venue:
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Tuesday, 25 August 2020 1.00pm This meeting will proceed via Skype for Business. Either a recording or written summary will be uploaded on the Auckland Council website |
Aotea / Great Barrier Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Izzy Fordham |
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Deputy Chairperson |
Luke Coles |
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Members |
Susan Daly |
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Patrick O'Shea |
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Valmaine Toki |
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(Quorum 3 members)
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Guia Nonoy Democracy Advisor
14 August 2020
Contact Telephone: (09) 301 0101 Email: guia.nonoy@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Aotea / Great Barrier Local Board 25 August 2020 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 6
10 Extraordinary Business 6
11 Approval of the Aotea / Great Barrier Local Board's environment work programme 2020/2021 7
12 Approval of the Aotea / Great Barrier Local Board community services work programme 2020/2021 21
13 Approval of the Aotea / Great Barrier Community Facilities work programme 2020 - 2023 35
14 Auckland Transport August 2020 update to the Aotea / Great Barrier Local Board 51
15 Aotea / Great Barrier Island: Visitor, Community/Business Survey Report 59
16 Local Ward Area Councillor's Update 157
17 Local Board Correspondence 177
18 Environmental agency and community group reports 189
19 Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022 199
20 Aotea / Great Barrier Local Board Workshop Record of Proceedings 205
21 Consideration of Extraordinary Items
Chairperson I Fordham will open the meeting held by Skype for Business and welcome
everyone in attendance. Member V Toki will lead a karakia.
At the close of the agenda no apologies had been received.
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
That the Aotea / Great Barrier Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 28 July 2020, as a true and correct record.
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At the close of the agenda no requests for leave of absence had been received.
At the close of the agenda no requests for acknowledgements had been received.
At the close of the agenda no requests to present petitions had been received.
Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests for deputations had been received.
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
Aotea / Great Barrier Local Board 25 August 2020 |
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Approval of the Aotea / Great Barrier Local Board's environment work programme 2020/2021
File No.: CP2020/10846
Te take mō te pūrongo
Purpose of the report
1. To approve the Aotea / Great Barrier Local Board’s environment work programme 2020/2021.
Whakarāpopototanga matua
Executive summary
2. This report presents the board’s environment work programme and associated budgets for approval for delivery within the 2020/2021 financial year (see Attachment A).
3. The work programme responds to the outcomes and objectives that the local board identified in the Aotea / Great Barrier Local Board Plan 2017, in particular that ‘our environment is protected and enhanced’.
4. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position. In July 2020, the Governing Body adopted the council’s Emergency Budget 2020/2021, which has reduced both capital and operating budgets. However, locally driven initiatives (LDI) operational funding has not been reduced.
5. The board provided feedback to Infrastructure and Environmental Services staff on the projects it would like to fund in a series of workshops. The board indicated its support for the following projects, with budgets as listed below:
· Argentine ant and plague skink surveillance - $19,000
· a funding contribution towards a conservation advisor role - $33,750
· coastal weed survey - $10,000
· ecology vision - $30,000
· Ōkiwi pest coordinator - $15,000
· pest pathways - $15,000
· rabbit and feral cat control - $26,000
· freshwater management programme - $30,000
· waterways protection fund - $20,000.
6. The proposed work programme has a total value of $198,750, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2020/2021 financial year.
7. In addition to these projects, $1,500 has been carried forward from the board’s 2019/2020 freshwater management programme budget to the 2020/2021 financial year. This budget will support planting around Mulberry Grove Reserve that was unable to be completed in the 2019/2020 financial year, due to dry weather conditions.
9. Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.
Horopaki
Context
10. Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.
11. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position, which has had flow on effects for budgets available in the 2020/2021 financial year. Given the new financial realities facing Auckland, the council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. However, this does not include a reduction of locally driven initiatives (LDI) operational funding.
12. The COVID-19 pandemic occurred part way through the planning cycle for the development of the 2020/2021 local board work programmes. This led to local boards undertaking a reprioritisation exercise for all proposed activity.
13. The work programme responds to outcomes and objectives that the local board identified in the Aotea / Great Barrier Local Board Plan 2017. In particular, it supports the outcome ‘our environment is protected and enhanced’ through initiatives that address ecological and biosecurity challenges, and freshwater stream improvements.
Tātaritanga me ngā tohutohu
Analysis and advice
14. The proposed work programme is made up of activities continuing from previous financial years, including ongoing environmental projects.
15. The proposed activities for delivery as part of the board’s environment work programme 2020/2021 are detailed below (see Attachment A for further detail). These activities will support the board to achieve its local board plan objectives ‘we lead our region in ecological health’ and ‘all our freshwater streams will be healthy’.
Argentine ant and plague skink surveillance - $19,000
16. The board has indicated it would like to continue to support Argentine and Darwin’s ant surveillance in the 2020/2021 financial year. Plague skink surveillance will also continue to support regionally funded research work also being carried out on Aotea Great Barrier.
17. The board has supported this project since 2016 and allocated $24,000 towards this project in its environment work programme in the 2019/2020 financial year (resolution GBI/2019/63).
18. This surveillance work will inform decisions on the targeted control and management of these pest species at high-risk sites. Staff recommend that the board allocate $19,000 towards the continuation of this project in the 2020/2021 financial year. This is $5,000 less than the 2019/2020 budget, as plague skink detection work will be carried out by the regional dog handler team in the 2020/2021 financial year.
Conservation advisor - $33,750
19. The board has indicated it would like to continue to contribute funding towards a conservation advisor role for Aotea Great Barrier in the 2020/2021 financial year. The conservation advisor role will ensure the provision of specialist biodiversity advice, as well as support for biodiversity and marine projects, and community education on Aotea Great Barrier.
20. The board established a part-time advisor position in 2017 and allocated $45,000 towards this role in the 2019/2020 financial year. The role was complemented with regional funding, which enabled a full-time position for the 2019/2020 financial year.
21. A proposal for regional funding to enable a full-time conservation advisor resource in 2020/2021 will be submitted to the Auckland Council’s executive leadership team for consideration in August 2020. If regional funding is not available due to the council’s financial position, the role will remain part-time using local board funding.
22. As the role is not likely to be recruited until September 2020 at the earliest, a reduced budget of $33,750 is recommended for the 2020/2021 financial year.
Coastal weed survey - $10,000
23. The board has indicated it would like to continue to support a coastal weed survey initiative in the 2020/2021 financial year. The board has supported weed survey initiatives for several years and allocated $10,000 towards this project in the 2019/2020 financial year.
24. This survey work will inform decisions on targeted pest plant control and enable the removal or control of low incidence coastal weeds. It is recommended that the board allocate $10,000 towards this project in the 2020/2021 financial year.
Ecology vision - $30,000
25. The board has indicated it would like to continue funding support for the progression of the ecology vision project in the 2020/2021 financial year. The board has supported the ecology vision since its development in 2016 and allocated $30,000 towards this project in the 2019/2020 financial year.
26. This project will enable the engagement of a facilitator to coordinate ecology vision meetings and events, maintain the ecology vision website, and form a community governance group to lead the ongoing implementation of the ecology vision.
27. It is recommended that the board allocate $30,000 towards this project in the 2020/2021 financial year.
Ōkiwi pest coordinator - $15,000
28. The board has indicated it would like to continue funding an Ōkiwi pest coordinator in the 2020/2021 financial year. The board has supported this project for several years and allocated $15,000 towards this project in the 2019/2020 financial year.
29. This project enables the engagement of a coordinator to facilitate a community pest control programme in Ōkiwi. It is recommended that the board allocate a further $15,000 towards this project in the 2019/2020 financial year.
Pest pathways - $15,000
30. The board has indicated it would like to continue to support the management of pest pathways in the 2020/2021 financial year. The board has supported treasure island ambassador initiatives for several years and allocated $10,000 towards this project in the 2019/2020 financial year.
31. This project will enable pest pathway ambassadors based on Aotea / Great Barrier to help increase visitor, resident and transport operator awareness of pest pathways from the mainland. Ambassadors will also survey businesses that import high-risk products to Aotea / Great Barrier to better understand their knowledge of biosecurity and provide them with options to reduce their impact on the environment.
32. It is recommended that the board allocate $15,000 towards this project in the 2020/2021 financial year.
Rabbit and feral cat control - $26,000
33. The board has indicated it would like to continue to support the reduction and elimination of rabbit populations in targeted areas in the 2020/2021 financial year. The board has supported this project since 2014 and allocated $26,000 towards this project in the 2019/2020 financial year.
34. This project will enable continued rabbit control at Claris, Awana, Whangapoua and Ōkiwi, and will support regionally funded rabbit control work. Auckland Council and the Department of Conservation will continue to work together on this project to reduce rabbit and feral cat numbers across Aotea / Great Barrier.
35. It is recommended that the board allocate a further $26,000 towards this project in the 2020/2021 financial year.
Freshwater management programme - $30,000
36. The board has indicated it would like to continue to support water quality improvements in local waterways in the 2020/2021 financial year. The board has supported freshwater management initiatives for the past four financial years and allocated $50,000 towards this project in the 2019/2020 financial year, in addition to a $15,000 carry forward from the 2018/2019 financial year.
37. Funding for this project in 2019/2020 supported onsite wastewater system inspections and education, waterway restoration activities, and a newly established waterways protection fund. It is recommended that the board allocate $30,000 towards the continuation of these activities in the 2020/2021 financial year, in addition to $20,000 for a separate waterways protection fund as detailed below.
Waterways protection fund - $20,000
38. The board has indicated it would like to continue the provision of its waterways protection fund in the 2020/2021 financial year. This fund was established in 2019 as part of the board’s freshwater management programme, with $29,500 ring-fenced for community-led initiatives that improve water quality on Aotea / Great Barrier.
39. It is recommended that the board allocate a further $20,000 towards this fund in the 2020/2021 financial year.
40. The board has requested the inclusion of an Aotea / Great Barrier emergency water supply project in its 2020/2021 environment work programme, to enable visibility of progress throughout the financial year.
41. In 2020/2021, this project will involve the internal design of a small multi barrier water treatment system, proposed to be located in Claris. Upon completion of the construction works, this will provide an emergency water supply source for Aotea / Great Barrier residents to access in times of extreme water shortages. Mana whenua engagement will also be undertaken in the 2020/2021 financial year, before the final location for the water supply is confirmed.
42. Construction of the water supply was intended to be regionally funded in 2020, however due to the council’s financial constraints arising from COVID-19, budget availability for construction is yet to be confirmed. The project is expected to be prioritised for delivery and regional funding in the 2021/2022 financial year, subject to funding availability.
43. An emergency water supply plan will also be developed, which will include (but not limited to) the following:
· details of previous rainfall
· trigger levels for activating the emergency water supply
· processes for activating and deactivating Aotea / Great Barrier contingency water supplies
· details around the operation of the contingency water supply site.
Activity carried forward from 2019/2020
44. The Corporate and Local Board Performance team has identified a project from the Aotea / Great Barrier Local Board locally driven initiatives (LDI) operational budget 2019/2020, where there was an agreed scope and cost which was not fully delivered.
45. In addition to the projects outlined in this report, $1,500 has been carried forward from the board’s 2019/2020 freshwater management programme budget to support planting around Mulberry Grove Reserve. This planting was unable to be completed in the 2019/2020 financial year due to dry weather conditions, so will be completed as part of the board’s environment work programme in 2020/2021.
Tauākī whakaaweawe āhuarangi
Climate impact statement
46. Table 1 outlines the activities in the 2020/2021 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.
Table 1: Climate impact assessment of proposed activities
Activity name |
Climate impact |
Conservation advisor |
Auckland Council staff flying to Aotea / Great Barrier to carry out work can produce a large carbon footprint. This project will support an Aotea-based conservation advisor, which will help to minimise Auckland Council’s greenhouse gas emissions. |
Ecology vision |
This project works to protect native species that may be impacted by climate change. Additionally, the project supports initiatives that counter greenhouse gas emissions, such as tree planting through ecological restoration. There may be some carbon emissions associated with this project through air travel to and from Aotea. |
Ōkiwi pest coordinator |
The Ōkiwi pest coordinator project works to protect native species that may be impacted by climate change. |
Pest pathways |
The pest pathway project aims to educate residents and visitors to Aotea on the greenhouse gas emissions associated with freight to Aotea which also presents a biosecurity risk. Ambassadors will promote a ‘buy local’ campaign to minimise both biosecurity risks and greenhouse gas emissions. |
Rabbit control |
Carrying out rabbit control helps to minimise climate impacts such as erosion, particularly in sandy coastal areas. |
Freshwater management programme and the waterways protection fund |
Empowering and connecting communities back to the natural environment will increase climate resilience. The implementation of stream restoration and protection efforts will minimise the impact of flooding, and provide habitats to improve biodiversity and carbon sequestration. These efforts will also protect stream banks from erosion caused by the increased rainfall events resulting from climate change. |
Aotea / Great Barrier emergency water supply project |
The provision of an emergency water supply source will enable residents on Aotea / Great Barrier to be more resilient in the event of extreme water shortages. Such events are expected to become more frequent and severe as a result of climate change. |
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
47. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
48. The projects proposed for inclusion in the board’s environment work programme will have positive environmental outcomes across the Aotea / Great Barrier Local Board area. Particular focus areas for the 2020/2021 work programme include Claris, Awana, Whangapoua, and Ōkiwi.
49. The projects noted above align with the local board plan outcome ‘our environment is protected and enhanced’. The proposed environment work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.
Tauākī whakaaweawe Māori
Māori impact statement
50. It is recognised that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.
51. The proposed activities in the 2020/2021 environment work programme align with the Ngāti Rehua Ngātiwai ki Aotea hapū management plan, as they work to:
· protect indigenous flora and fauna
· protect awa, moana and wai through the waterway restoration projects
· encourage kaitiakitanga and Mātauranga Māori.
52. The Ōkiwi pest coordinator and pest pathway projects will encourage collaboration through work with Te Kura o Ōkiwi.
53. Mana whenua engagement on the Aotea / Great Barrier emergency water supply was scheduled for 2019/2020, however this was postponed due to COVID-19 restrictions. Engagement will now be undertaken in the 2020/2021 financial year, before a water supply location is confirmed.
54. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.
Ngā ritenga ā-pūtea
Financial implications
55. The proposed environment work programme budget for 2020/2021 is $198,750 of the board’s locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2020/2021.
56. In addition, $1,500 has been carried forward from the board’s 2019/2020 freshwater management programme budget to the 2020/2021 financial year. This budget will support planting around Mulberry Grove Reserve that was unable to be completed in the 2019/2020 financial year, due to dry weather conditions.
57. No local board budget is required to undertake the Aotea / Great Barrier emergency water supply project. The capital budget required to undertake construction will be covered by regional budgets, once funding becomes available.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
58. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.
59. Attachment B shows the identified significant risks associated with activities in the proposed 2020/2021 work programme.
60. Resourcing of the proposed work programme is based on current staff capacity within departments. If changes to staff capacity have an impact on work programme delivery, this will be signalled to the local board at the earliest opportunity. Staff will also signal if any other unforeseen circumstances may impact on the delivery of the activities outlined in this report, alongside options to address such challenges.
Ngā koringa ā-muri
Next steps
61. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.
62. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.
Attachments
No. |
Title |
Page |
a⇩ |
Aotea / Great Barrier environment work programme 2020/2021 |
15 |
b⇩ |
Risks and mitigations for Aotea / Great Barrier environment work programme projects |
19 |
Ngā kaihaina
Signatories
Author |
Jaimee Maha - Team Leader Relationship Advisory |
Authorisers |
Barry Potter - Director Infrastructure and Environmental Services Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards |
Aotea / Great Barrier Local Board 25 August 2020 |
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Approval of the Aotea / Great Barrier Local Board community services work programme 2020/2021
File No.: CP2020/11090
Te take mō te pūrongo
Purpose of the report
1. To approve the community services work programme 2020/2021.
Whakarāpopototanga matua
Executive summary
2. This report presents the local board’s community services work programme and associated budgets for approval for delivery within the 2020/2021 financial year (see Attachment A).
3. The community services work programme includes activities to be delivered by the following departments:
Community and Events.
Libraries.
Parks, Sport and Recreation.
Service, Strategy and Integration.
4. The work programme responds to the following outcomes and objectives identified in the Aotea / Great Barrier Local Board Plan 2017:
Our people thrive and life is good.
Our environment is protected and enhanced.
Our infrastructure is future-proofed.
Our economy is sustainable and prosperous.
5. COVID-19 put significant pressure on Auckland Council’s finances. The Emergency Budget 2020/2021 was adopted by Governing Body in July 2020 (GB/2020/76).
6. While the budget has reduced capital and asset based services (ABS) operating budgets, locally driven initiatives (LDI) operational funding has not been reduced.
7. The local board provided feedback to staff on the activities it would like to fund in anticipation of its reduced budgets in a series of workshops.
8. The proposed work programme has a LDI operational budget value of $482,100, which can be funded from within the local board’s LDI operational budget for the 2020/2021 financial year.
9. ABS budgets were reduced due to the Emergency Budget and specific reductions have been detailed in the Analysis and Advice section of this report. The local board Customer and Community ABS operational budget for 2020/2021 is $1,076,880. This budget is direct operational expenditure only and does not include revenue and excludes depreciation and finance costs if applicable.
10. Projects from 2019/2020 LDI operational budget have been carried forward where there was an agreed scope and cost which have not been delivered. These are shown as separate activity lines in the work programme.
11. Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.
Recommendation/s That the Aotea / Great Barrier Local Board: a) approve the community services work programme 2020/2021 and associated budget (Attachment A to the agenda report). b) note that activities with locally driven initiatives (LDI) operational budget carried forward from 2019/2020 are included in the work programme (Attachment A to the agenda report).
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Horopaki
Context
12. Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. Local board feedback from these workshops have informed the work programme.
13. The work programme responds to local boards priorities as expressed in its local board plan.
14. The COVID-19 pandemic has exerted considerable pressure on council’s financial position, which has had flow on effects for the budgets available in the 2020/2021 financial year.
15. Given the new financial realities facing Auckland, council has adopted an Emergency Budget 2020/2021.
16. The budget reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. This does not include a reduction of locally driven initiatives (LDI) operational funding.
17. COVID-19 occurred part way through the planning cycle for the development of the 2020/2021 local board work programmes. This led to local boards undertaking a reprioritisation exercise for all proposed activity.
18. Table 1 shows the business objectives and strategic alignment for community services departments. These also guided the development of the work programme.
Table 1: Adopted community-based strategies and plans
Department |
Business objectives |
Strategies and plans |
Arts, Community and Events |
Provision of services, programmes, events and facilities that strengthen and connect communities and create a sense of belonging and pride |
· Hire Fee Framework · Events Policy · Toi Whītiki · Thriving Communities |
Libraries |
Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life |
· Auckland Libraries Strategy 2020
|
Parks, Sport and Recreation |
Provision of services to actively engage Aucklanders to lead healthy lives, connect with nature and value our cultural identity |
· Parks and Open Space Strategic Action Plan · Sport and Recreation Strategic Action Plan · Auckland Growing Greener Framework · Urban Ngāhere Strategy |
Service, Strategy and Integration |
Provision of service and asset planning advice and support more integrated delivery of community outcomes |
· Community Facilities Network Plan · Parks and Open Space Strategic Action Plan |
Tātaritanga me ngā tohutohu
Analysis and advice
19. The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or projects and ongoing programmes. It also includes new initiatives supported by the local board.
Asset Based Services (ABS) operational activities
20. The Emergency Budget reduced the anticipated asset based services (ABS) operational budgets across all 21 local boards. This has required a reduction in asset based services (ABS) operational budgets in the local board’s community venues, libraries and facilities.
21. Staff provided advice about how services delivered from community facilities could be adjusted to achieve the savings of the Emergency Budget. Staff discussed proposed changes at workshops with the local board in July 2020.
22. Proposed changes to community venues, facility programming and opening hours in response to budget constraints are:
Libraries: Great Barrier Library
23. Libraries will have no reductions to approved standard opening hours: 42.5 hours per week across one library.
24. Efficiencies will still be required and will be managed across the library network. Analysis of staffing resource vs customer use has shown where efficiencies can be achieved by optimising staffing levels within the local board area.
25. The local programming budget has been reduced. There will be a reduction in the number of external partners coming in to support programming, however, programmes will continue to be run by staff within libraries for 2020/2021.
Locally Driven Initiatives (LDI) operational activities
26. LDI operational activities in the work programme respond to the local board plan and local board feedback. Community services LDI activities are detailed at Attachment A.
27. The proposed work programme has a total LDI operational budget value of $482,100, which can be funded from within the local board’s LDI operational budget for the 2020/2021 financial year
28. The Corporate and Local Board Performance team have identified projects from the LDI operational budget 2019/2020 where there was an agreed scope and cost which have not been delivered. Carry-forwards are expressed as separate activity lines in the work programme.
COVID-19 impacts on the community were considered while developing the work programme
29. Staff acknowledge that our communities have faced significant challenges during the COVID-19 pandemic lock down.
30. In preparing recommendations for the 2020/2021 work programme, a number of COVID-19 related matters have been considered. The 2020/2021 work programme seeks to prioritise activity that responds to these needs:
· newly vulnerable communities
· financial constraints
· accessibility restrictions
· community resilience
· community response and recovery.
Tauākī whakaaweawe āhuarangi
Climate impact statement
31. Table 2 outlines the activities in the 2020/2021 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.
Table 2: Climate impact assessment of proposed activities
ID number |
Activity name |
Climate impact |
542 |
Dark Sky Sanctuary |
Work alongside Destination Great Barrier and iwi to leverage Aotea's Dark Sky Sanctuary accreditation. Funding will cover annual compliance costs, and other International Dark Sky Association requirements such as public engagement. |
1983 |
Funding for connectivity improvements on Aotea / Great Barrier |
Allocate funds to investigate and advocate for improvements to telecommunications infrastructure on Aotea / Great Barrier. |
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
32. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
33. The activities in the proposed work programme provide important community services to the people of the local board area. Work programme activities support the outcomes and objectives outlined in the Aotea / Great Barrier Local Board Plan 2017.
34. They contribute to building strong, healthy, and vibrant communities by providing services and spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities.
35. These activities improve lifestyles and a sense of belonging and pride amongst residents.
36. The community services work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The feedback received from the workshops has informed the proposed work programme.
Tauākī whakaaweawe Māori
Māori impact statement
37. Table 3 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.
Table 3: Māori impact assessment of proposed activities
ID number |
Activity name |
Activity description |
539 |
Māori Responsiveness: Community Te Reo course |
Aotea Education Trust, in collaboration with kawa marae, will deliver a community Te Reo course. A qualified Te Reo tutor of mana whenua descent will tutor two classes: one for the Aotea Learning Hub students and one for the wider community. |
38. Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori. It guides staff to deliver on agreed work programme activities and support the local board to achieve the outcomes in its local board plan.
39. Where aspects of the proposed work programme are anticipated to have a significant interest or impact on activity of importance to Māori then appropriate engagement will be undertaken.
Ngā ritenga ā-pūtea
Financial implications
40. Activities are funded from one or multiple budget sources which include: ABS operational expenditure and LDI operational expenditure.
41. The total community services work programme LDI operational budget for 2020/2021 is $482,100. This budget was unaffected by the Emergency Budget.
42. ABS budgets were reduced due to the Emergency Budget and specific reductions have been detailed in the Analysis and Advice section of this report. The local board Customer and Community ABS operational budget for 2020/2021 is $1,076,880. This budget is direct operational expenditure only and does not include revenue and excludes depreciation and finance costs if applicable.
43. Each activity line has a budget allocation, which covers the delivery for the 2020/2021 period. Where activity lines show a zero-dollar budget, this reflects that the implementation costs are met through staff salary or other funding sources.
44. Where activities are cancelled or no longer required during the financial year, the local board can reallocate the budget to an existing work programme activity or to create a new activity.
45. Project where budget has been carried-forward from 2019/2020 are shown expressed as separate activity lines in the work programme.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
47. The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level. Some activities can be adapted to be delivered at different COVID-19 Alert Levels.
49. The key risks for activities that are managed through the work programme are non-delivery, time delays and budget overspend.
50. Where a work programme activity cannot be completed on time, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.
51. As the work programme includes ongoing activity and annually occurring events or projects, the associated risks have been identified and managed in previous years. Additional risk management for these activities is ongoing and can be reported quarterly.
52. Risks and mitigations for new activity lines were considered during the scoping phase. There may be risks associated with trialling a new activity for the first year. These will be continually assessed and reported to the local board through quarterly reporting when required.
Ngā koringa ā-muri
Next steps
54. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.
Attachments
No. |
Title |
Page |
a⇩ |
Aotea / Great Barrier Community services work programme 2020/2021 |
27 |
Ngā kaihaina
Signatories
Authors |
Graham Bodman - General Manager Arts, Community and Events Mirla Edmundson - General Manager Libraries & Information Mace Ward - General Manager Parks, Sports and Recreation Justine Haves - General Manager Service Strategy and Integration |
Authorisers |
Claudia Wyss - Director Customer and Community Services Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards |
Aotea / Great Barrier Local Board 25 August 2020 |
|
Approval of the Aotea / Great Barrier Community Facilities work programme 2020 - 2023
File No.: CP2020/10940
Te take mō te pūrongo
Purpose of the report
1. To approve the Aotea / Great Barrier Local Board Community Facilities work programme 2020/2021 and approve the 2021/2022 and 2022/2023 work programmes in principle.
Whakarāpopototanga matua
Executive summary
2. The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.
3. This report presents the Aotea / Great Barrier local board’s Community Facilities work programme and associated budgets for approval for the 2020/2021 financial year and for approval in principle for the subsequent two financial years, 2021/2022 and 2022/2023 (see Attachment A).
4. The work programme responds to the following outcomes and objectives that the local board identified in the Aotea / Great Barrier Local Board Plan 2017:
· Our people thrive and life is good
· Our environment is protected and enhanced
· Our infrastructure is future-proofed
· Our economy is sustainable and prosperous
5. The council’s financial position has been severely impacted by the COVID-19 pandemic. Council’s Emergency Budget for 2020/2021 has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic.
6. The reduction in anticipated budgets has required the reprioritisation of projects and activities that can be accommodated within the local board’s revised budget.
7. The local board provided feedback to staff on the projects it would like to fund in anticipation of its reduced budgets in a series of workshops between November 2019 and July 2020.
8. A number of projects in the work programme for the 2021/2022 or 2022/2023 financial years have been identified as part of the Risk Adjusted Programme (RAP). Approval is sought for these projects to commence at the beginning of the 2020/2021 year so that they can be delivered early in the event that projects approved for delivery in 2020/2021 are delayed for any unforeseen reason.
9. The work programme includes projects proposed to be funded from regional programmes, including local and sports field development (growth), coastal renewals, slips prevention and the Natural Environment Targeted Rate programmes. Inclusion of these projects in the local board work programme is subject to approval by the relevant Governing Body committees.
10. It is recommended that the local board approve the inclusion of these projects in the work programme and provide feedback for consideration by the relevant Governing Body committees.
11. Additionally, there are some external sources of funding not held by council that contribute to projects such as Panuku and Auckland Transport funding.
12. Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.
Recommendation/s That the Aotea / Great Barrier Local Board: a) approve the Community Facilities work programme 2020/2021 and associated budget. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report). b) approve in principle the Community Facilities work programme 2021/2022 and 2022/2023. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report). c) approve the Risk Adjusted Programme (RAP) projects identified in the work programme (Attachment A to the agenda report) as projects that will commence and may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2020/2021 financial year. d) note that approval of budget allocation in the 2020/2021 year for multi-year projects implies the local board’s support for the projects in their entirety. e) note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development and Natural Environment Targeted Rate budgets are subject to approval of the identified budget allocation by the relevant Governing Body committees. f) provide feedback for consideration by the relevant Governing Body committees in relation to the projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets. g) note that budget allocations for all projects in the Community Facilities work programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses. |
Horopaki
Context
13. Work programmes are presented to local boards for approval each year. The 2020 – 2023 Community Facilities Work Programme, detailed in the attachments, contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance. The projects identified in the work programme have been prioritised for investment based on a combination of local board feedback through a series of workshops, staff assessments of assets and key stakeholder input.
14. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position, which has had flow on effects for the budget for the 2020/2021 financial year. Given the new financial realities facing Auckland, council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic.
15. The COVID-19 pandemic occurred part way through the planning cycle for the development of the 2020/2021 work programme. This resulted in a disruption to the work programme development process, including requiring a reprioritisation exercise for all proposed activity.
16. The work programme responds to the outcomes and objectives that the local board identified in the Aotea / Great Barrier Local Board Plan 2017. The specific outcomes that are reflected in the work programme are:
· Our people thrive and life is good
· Our environment is protected and enhanced
· Our infrastructure is future-proofed
· Our economy is sustainable and prosperous
17. The following adopted strategies and plans also guided the development of the work programme:
· Reserves Activation Plan (in progress)
· Accessway and linkages plan (in progress)
· Tryphena Coastal Trail
· GBI Interpretation Plan
18. The Community Facilities work programme is a three-year programme, this clearly demonstrates the phasing of project delivery and enables the organisation to prepare for delivery. The local board is asked to approve a new three-year work programme each year (approve year one and approve in principle years two and three).
Tātaritanga me ngā tohutohu
Analysis and advice
19. The proposed work programme is made up of activities continuing from previous financial years and new initiatives supported by the local board.
20. Due to COVID-19 impacts, the Emergency Budget means that the budgets available to the local board are reduced from those previously anticipated and as a result, some activity that was previously proposed for 2020/2021 has been deferred or removed from the draft work programme through a reprioritisation exercise.
Capital works programme
21. Investment in the capital works programme will ensure that council facilities and open spaces in Aotea / Great Barrier Local Board area remain valuable and well-maintained community assets.
22. The overall capital works programme includes projects for which the local board has discretion to allocate budget, referred to as the local programme, and projects from regional programmes.
23. Specific projects within the work programme may have budget allocated from two or more budget sources, including budgets from both local and regional programmes.
24. The work programme includes both new projects and existing projects that have been continued from the previous financial year where those projects require multiple years for delivery (multi-year projects). All projects include actual anticipated spend as there will be no carry forward of capital funding from the 2019/2020 financial year.
Local Programme
25. The local programme includes those projects that the local board is funding from its discretionary capex budgets, including:
·
Renewals
The local board can allocate its renewals budget
towards the renewal of any council owned asset.
·
Locally Driven Initiative (LDI) and Local Improvement
Projects (LIPs)
The local board has the discretion to allocate its LDI
and LIPs capex budget to any projects that deliver a council asset or as a
capital grant to a third party to deliver an asset made available for public
use. In 2019/2020 the Aotea / Great Barrier allocated all of its LIPS capex
budget towards the Claris Cemetery project and some more from its LDI capex
budget. The Emergency Budget 2020/2021 has reduced the LDI capex budget
available for delivery for each local board, from that anticipated prior to the
COVID emergency for the financial year.
26. In preparing recommendations for the local programme, a number of matters have been considered, including:
· strategies and plans
· service assessment input from Community Services
· asset condition assessments
· input from operational maintenance teams and staff working within facilities
· budget availability.
27. Table 1 shows key projects included in the work programme.
Table 1: Key projects in the work programme
ID number |
Activity name |
Activity description |
FY21 Budget |
Total Budget |
Line item 3 |
Claris Cemetery - development of the cemetery |
Development of a cemetery at Claris. FY16/17 to FY18/19 - Investigation, feasibility and design FY19/20 - design and resource consent FY20/21 - detailed design FY21/22 - physical works
|
$50,000 |
$416,207 |
Line item 10 |
Mulberry Grove - play space - replacement |
Replacement of the skate ramp (either as a skate facility or other play items) at Mulberry Grove (or at a more appropriate location). Replacement options to align of the outcomes of the GBI Reserves and Activation Plan, which is being led by Customer and Community Services in 2019/2020. FY20/21 - concept design (community consultation, obtain any necessary consents) FY21/22 to FY22/23 - physical works |
$45,576 |
$150,000 |
28. Of particular note in the work programme is advancement of the detailed design stage for the Claris Cemetery development project in 2020/2021. This design stage will enable the proposed installation methodology to be reviewed further with the Aotea / Great Barrier Local Board in a workshop to seek their input and confirm their direction.
29. Two key signage projects ‘Tryphena Coastal Trail directional signage’ and ‘Aotea / Great Barrier Island Interpretive signage – continuation’ will complete their current physical works stage within 2020/2021.
30. The One local Initiative (OLI) project ‘Great Barrier - develop solar energy system including electric vehicle with infrastructure’ project has been completed. The savings achieved will enable further physical works to be undertaken to establish a power line to the local Health Trust. This is to be delivered within 2020/2021.
31. The proposed work programme in Attachment A contains:
· Number of projects (excluding leases and contract lines) over three years: 13
· Indicative cost for proposed projects in the 2020/2021 financial year: $267,850
32. The Long-term Plan 2018 - 2028 includes budgets which support the delivery of regional programmes. These budgets are allocated to specific projects within a regional programme by the Governing Body.
33. Where budget is allocated to a project in the regional programme that falls within a local board decision making allocation (e.g. a local park), that project is included in the local board work programme. The local board then has decision making responsibility for that project, within the parameters set by the governing body, namely location, scope and budget. For Natural Environment Targeted Rate (NETR) projects, the local board has decision making responsibility within the parameters of the targeted rate framework and the national kauri dieback programme standards for protection of kauri.
34. Regional budgets include:
· Local parks and sports field development (growth)
· Coastal renewals
· Slips prevention and remediation
· Natural Environment Targeted Rate funding (NETR).
35. Projects in the local parks and sports field development programme are identified and prioritised based on consideration of a number of factors, including:
· Extent to which residential growth is generating demand for the project
· Current levels of provision
· Available budget.
36. Projects in the coastal renewals and slips prevention and remediation programme are identified and prioritised based on consideration of a number of factors, including:
· Asset condition
· Relative hazard and risk
· Available budget.
37. The allocation of budget to specific projects will be approved by the relevant Governing Body committee post local board work programme adoption.
38. The local board has an opportunity to provide formal feedback on the growth, coastal and slips allocations, through resolution to this report, for consideration by the relevant Governing Body committee prior to approval of the regional programmes.
39. The Natural Environment Targeted Rate programme is a regional budget under the decision making of the Environment and Climate Change Committee and reported to individual local boards.
Capital Programme Delivery
Cost estimates subject to change
40. Budget allocations within the work programme are best estimates only. Project costings are subject to change and refinement as projects progress through the design and delivery process. Greater clarity will be determined around the specific work required and the cost of delivery of that work once the details are defined.
41. The delivery of individual projects is managed within the overall work programme budget for each local board. Where significant changes to project budgets may need to be considered, or if new projects are added to the work programme, changes may be required to the programme to accommodate final project costs as the year progresses.
Risk adjusted programme
42. A number of projects have been identified in the work programme as “risk adjusted programme (RAP)” projects.
43. Approval is sought for these projects to commence at the beginning of the 2020/2021 year so that they can be delivered early in the event that projects approved for delivery in 2020/2021 are delayed for any unforeseen reason
Changes to the work programme
44. Local boards have given a general delegation to the Chief Executive subject to terms and conditions contained in the local board delegation protocols.
45. In relation to work programmes, the delegation protocols require local boards to approve work programmes annually and require staff to seek a decision from the board for “any proposed variations to the approved work programme that may result in an overspend.” The protocols also include a range of more general requirements for reporting to boards, including “decisions of a politically sensitive nature”, “any other matters specified by the Local Board Chair”, and to report other matters on request of the Chair.
46. Staff propose that in addition to proposed work programme variations “that may result in an overspend”, other proposed variations that impact on the agreed outcomes of approved projects or the delivery of the overall approved work programme should also be referred to the board for a decision. Such changes include:
· changes to an approved projects activity description or activity benefit
· changes to project budget or timing that impact other approved projects in the programme
· cancellation of a project
· addition of a new project.
47. More minor changes that do not substantially alter the approved work programmes will be made by staff under general delegation, following discussion with the board, and noted in the quarterly reports.
Operational maintenance work programme
48. The regular maintenance of all council-owned built and open space assets plays an important part in:
· increasing the long-term durability of Community Facilities assets
· improving the safety of Community Facilities assets
· ensuring the enjoyment of Community Facilities assets by the users.
49. In the Community Facilities Work Programme, there is one-line item dedicated to all maintenance in the local board area:
a. Full Facilities Maintenance Contract – these contracts include all buildings, parks and open space assets, sports fields, coastal management, storm damage response, tree management, pest plant management, animal pest management and streetscapes maintenance
50. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report. Community Facilities is also providing additional regular updates to all elected members on contractor performance.
Leasing work programme
51. Community leases are a valuable way in which the council provides support to not-for-profit community organisations across the region. These groups provide a wide range of community activities and services aligned with recognised local priorities and are a key part of the mosaic of community activity and infrastructure in Auckland.
52. The detailed list of the community leases and licences that will expire or are due for renewal over the 2020/2021 financial year is provided in Attachment B. Following approval of the work programme staff will proceed with review and renewal of these leases and licences as appropriate during the course of the financial year.
53. Two additional project lines include those leases and licences proposed to be progressed in the 2021/2022 and 2022/2023 financial years respectively.
54. Straight forward lease renewals without variations will be processed in accordance with agreed delegations with a written memo to the local board providing the opportunity for the local board to request further information or a formal report. Expired and more complex community leases will be reported to the local board at a business meeting.
Locally Driven Initiatives (LDI) operational activities
55. There are no projects in the 2019/2020 Community Facilities Work Programme that had budget allocated from the Aotea / Great Barrier Local Board locally driven initiatives (LDI) operational budget 2019/2020 that are being carried forward to the new financial year.
56. There is one new LDI Opex project in the 2020/2021 programme ‘View Shaft continuation works 2020/2021’, with a budget allocation of $5,000.
Tauākī whakaaweawe āhuarangi
Climate impact statement
57. Many of the activities in the 2020/201 work programme will have impact on greenhouse gas emissions and contribute towards climate change adaptation. These impacts will be considered as projects progress and will be reported to the local board at future reporting opportunities. The sorts of impacts to be considered include:
a. Maximum upcycling and recycling of old material
b. Installation of energy efficiency measures
c. Building design to ensure the maximum lifetime and efficiency of the building is obtained
d. Lifecycle impacts of construction materials (embodied emissions)
e. Exposure of building location to climate change hazards (sea level rise, flooding (floodplains), drought, heat island effect)
f. Anticipated increase in carbon emissions from construction, including contractor emissions
g. Lifecycle impacts of construction materials.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
58. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
59. The Community Facilities work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.
60. Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.
61. The activities in the proposed work programme align with the Aotea / Great Barrier Local Board Plan 2017 outcomes.
Tauākī whakaaweawe Māori
Māori impact statement
62. The Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.
63. Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori. It guides staff to deliver on agreed work programme activities and support the local board to achieve the outcomes in its local board plan.
64. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.
Ngā ritenga ā-pūtea
Financial implications
65. Financial implications of COVID-19/Emergency Budget have resulted in a reduced renewals budget per local board and significantly reduced development budgets such as growth.
66. Table 3 summarises the relevant budgets, proposed allocation and the balance of unallocated budget available.
Table 3: Budget allocation
Local Budgets |
2020/2021 |
2021/2022 |
2022/2023 |
Renewals - Budget |
$110,816 |
$91,588 |
$163,892 |
Renewals - Proposed Allocation |
$110,816 |
$91,588 |
$163,892 |
Renewals - Unallocated budget |
$0 |
$0 |
$0 |
|
|
|
|
Growth and Development - Allocation |
$0 |
$0 |
$0 |
Coastal Renewals - Allocation |
$0 |
$0 |
$60,000 |
Slips Prevention – Allocation |
$0 |
$0 |
$0 |
|
|
|
|
LDI / LIPs Capex - Proposed Allocation |
$101,865 |
$308,000 |
$0 |
|
|
|
|
LDI Opex - Proposed Allocation (including carry forwards) |
$5,000 |
$0 |
$0 |
|
|
|
|
One Local Initiative (OLI) Allocation |
$50,169 |
$0 |
$0 |
|
|
|
|
LTP Specific Projects |
$0 |
$0 |
$0 |
|
|
|
|
External Funding |
$0 |
$0 |
$0 |
|
|
|
|
Kauri Dieback (NETR) Funding |
$0 |
$0 |
$0 |
67. The proposed work programme can be accommodated within the available local board budgets. Approval of the work programme does not have significant financial implications, unless projects experience a significant overspend or underspend.
68. Regular updates on the delivery of the programme will be provided to the local board. These updates will identify progress of all projects and potential amendments to the approved programme including changes to budget allocation and timing.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
69. Where a work programme activity cannot be completed on time, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity. This risk is mitigated by utilising the risk adjusted programme (RAP) to progress those projects identified as ready to proceed under the RAP at the beginning of the financial year.
70. If the proposed Community Facilities work programme is not approved at the business meeting, there is a risk that the proposed projects may not be delivered within the 2020/2021 financial year.
71. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.
72. Staff believe that the proposed work programme is deliverable within existing resources. Delivery progress will be monitored through the year. Any resourcing challenges arising will be brought to the local board’s attention alongside consideration of implications and options to address challenges.
Ngā koringa ā-muri
Next steps
73. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.
74. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.
Attachments
No. |
Title |
Page |
a⇩ |
Aotea / Great Barrier Local Board Community Facilities 2021 - 2023 Work Programme – Build, Maintain, Renew |
45 |
b⇩ |
Aotea / Great Barrier Local Board Community Facilities 2021 - 2023 Work Programme - Leases |
49 |
Ngā kaihaina
Signatories
Author |
Katrina Morgan – Work Programme Lead, Community Facilities |
Authorisers |
Rod Sheridan - General Manager Community Facilities Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards |
Aotea / Great Barrier Local Board 25 August 2020 |
|
Auckland Transport August 2020 update to the Aotea / Great Barrier Local Board
File No.: CP2020/10441
Te take mō te pūrongo
Purpose of the report
1. To provide an update to the Aotea / Great Barrier Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF) and the local board’s Community Safety Fund (CSF).
Whakarāpopototanga matua
Executive summary
This report covers:
2. A general summary of operational projects and activities of interest to the board.
3. An update on the board’s Transport Capital Fund and Community Safety Fund.
4. Other Auckland Transport news of interest to the board.
Recommendation/s That the Aotea / Great Barrier Local Board: a) note the Auckland Transport August 2020 update report.
|
Horopaki
Context
5. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.
6. This report updates the local board on AT projects and operations in the Aotea / Great Barrier Local Board area, it summarises consultations and Traffic Control Committee decisions, and includes information on the status of the LBTCF and CSF.
7. The LBTCF is a capital budget provided to all local boards by the Governing Body and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.
8. With the Council’s emergency budget now confirmed, the LBTCF for the 20/21 Financial Year has been set at $5.0 million, for allocation across the 21 local boards. Allocation will still be based on the Local Board Funding Policy. Decisions about the 21/22 and 22/23 Financial Years will form part of the LTP/RLTP discussions but early indications are that these years will also see a more constrained capital programme, than prior to the COVID crisis. The specific budget available for the LBTCF in 21/22 and 22/23 will be determined by the prioritisation of the capital programme through the RLTP and will be subject to the usual consultation and submission processes.
9. The CSF is a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.
10. The CSF is funded from Auckland Transport’s safety budget and is dependent on the level of funding Auckland Transport receives from Council. Current indications are that this level of funding will be significantly constrained. Public consultation and the design work is progressing so that projects are designed and ready to go when money becomes available.
Tātaritanga me ngā tohutohu
Analysis and advice
11. Update on Auckland Transport operations:
Activity |
Update |
Airfields |
Claris During July 2020, Claris airport recorded 665 aircraft movements. This is higher than the 536 recorded for the same period last year. For the past 12 months there have been 9,387 recorded flight movements. which is a decrease of 10% from 10,454 for the same 12month period in the previous year. ADS-B (Automatic Dependent Surveillance-Broadcast) Landings at Claris are automatically being detected by recently installed ADS-B equipment. There is no longer any need for manual transcription of pilot voice calls avoiding errors. There are very few queries being received for incorrectly transcribed radio calls being attributed to the wrong aircraft. Every aircraft has a unique identifying code. For safety purposes, radio calls are still recorded and transcribed, and are available to CAA if required. (ADS-B is position reports broadcast 60 times per minute by almost all commercial aircraft, and most training aircraft. From 2021 it will be mandatory for any aircraft entering controlled airspace to have ADS-B.). |
Parking Enforcement |
No update this month. |
Wharves |
No update this month. |
Road Maintenance |
Road maintenance and renewals either underway or to be completed in August: Metalling and Grading for August: · Mabey Rd (started) · Little Goat Rd · Whangaparapara Rd Still need to complete Blind Bay and Shoal Bay Seawalls. Primrose bridge 90% complete but has been held up by the wet weather. |
12. Update on Auckland Transport projects:
Activity |
Summary |
Update |
Cowshed Bridge - river bank erosion around bridge |
A Bailey Bridge was installed in October 2019. The bridge will be retained to allow safe access underneath the original bridge. Drilling investigations were carried out on site in December 2019. A design report has been received by AT. AT’s Assets to carry out site visit to consider the report’s findings then progress. This has been programmed for design/consenting in the FY 2020/2021 and construction in the FY 2021/2022. |
AT have requested a consultant prepares a design fee proposal for approval. |
Slips on Puriri Bay Road |
Discussions regarding consents have been held with Auckland Council. Proposed options have been put forward for community and Iwi consultation. As part of the design process, a specialist arborist and ecologist have visited the projects this month and once their report is received, the design can be more integrated and ready for engagement with Mana Whenua. |
Awaiting receipt of reports.
|
Slips on Aotea Road |
Consenting requirements prepared and documentation commencing. A programme of geotechnical investigations is currently being programmed for the larger slips. Drilling investigations were carried out on site in December 2019. Designers report has been received. As part of the design process, a specialist arborist and ecologist have visited the projects this month and once their report is received, the design can be more integrated and ready for engagement with Mana Whenua. |
Arrangements are in progress to consult with Mana Whenua regarding all GT Barrier Island slip projects. |
Subsidence on Shoal Bay Road at Pah Beach - The area opposite the Stonewall café |
Is under investigation & design Holding remedial works are being priced by contractor. As part of the design process, a specialist arborist and ecologist have visited the projects this month and once their report is received, the design can be more integrated and ready for engagement with Mana Whenua. |
Awaiting receipt of reports. |
Subsidence on Shoal Bay Road at Pah Beach - The area near Shoal bay pottery, towards the wharf |
Minor maintenance works required on the seawall. This was delayed due to Covid-19. AT will update when the works can be rescheduled. |
Prioritised for delivery in August 2020. |
13. Update on local board advocacy projects:
Activity |
Summary |
Update |
Fish passage remediation |
Following site visits from Auckland Transport, Environmental Services and Healthy Waters, a prioritized short list of the top three priority sites for fish passage remediation has been developed. The advice as a result of this visit is that it will be necessary to replace key locations with oversize box culverts. Auckland Transport will ensure that future renewals accommodate this.. |
The Elected Member Relationship Manager (EMRM) has been investigating whether funding is available to support this project from AT’s Environmental Programme. Unfortunately, there is no funding available from this source at this point. The EMRM will work with AT’s sustainability team to put in an application to the sustainability fund (even though the fund doesn’t have any $ this financial year) as this will signal the desire to see this work prioritised in the future. Auckland Transport is also investigating whether a Regional Programme is required to consider fish passage needs. If a Regional programme is developed this could be a future source of funding. |
Local Board Transport Capital Fund
14. Auckland Transport will update local boards on the status of the LBTCF as soon as decisions around the budget are finalised.
15. Please see below for a list of projects and the current status of these projects:
Project |
Update |
Resolution number GBI/2018/73 - requesting Auckland Transport to investigate a rough order of cost for traffic calmers at Claris settlement. |
The scheme plan is currently undergoing a road safety audit. Upon completion of this audit the scheme plan and rough order cost will be presented to the board. |
The current board has passed resolution GBI/2019/137 requesting that Auckland Transport create a rough order of cost for the replacement of the two culverts (identified by Environmental Services as numbers 66 & 68) under Aotea Road with oversized box culverts. |
A consultant has been engaged to evaluate this project, the replacement of the existing triple 900mm culvert and develop a rough order cost. They visited the site in June and the board will be advised of their findings. |
The current board has passed resolution GBI/2020/39 requesting that Auckland Transport prepare a rough order of cost for unsealed road improvements. |
Until the emergency budget is complete Auckland Transport will not be able to advise local boards on the funds available in the Local Board Transport Capital Fund. Progress on this project is on hold until available budgets are confirmed for 2020/21. |
Community Safety Fund
16. The CSF is funded from Auckland Transport’s safety budget and is dependent on the level of funding Auckland Transport receives from Council.
17. Now that Auckland Council’s emergency budget is confirmed, Auckland Transport is reviewing all CSF projects. It is possible that projects are delayed or even stopped. When more detailed information is available it will be provided to the board.
18. The below table has an update on the projects in the CSF:
Project |
Approved funding |
Update |
Remaining section of the Hector Sanderson walkway |
$288,000 |
AT’s contractor has made steady progress over the past month. They have commenced work at the Blind Bay Rd end and are working their way back to the Claris Hub. AT’s project manager has requested that the contractor review its work programme to ensure that this project is completed in a timely manner. Auckland Council Arborist/asset owner has requested a route alignment change from the work completed outside the Police Station to the toilet opposite the Claris Hub. He has requested that the route runs inland on top of and around the bank next to the road (to avoid earthworks and tree removals). The resource consent conditions allow AT to proceed with the path next to the road (allows for earthworks and tree removal). An alternative design/route has been designed and is now with some of AT’s key stakeholders seeking feedback. AT will present this to the Board after this process, to seek the Boards feedback and a decision on how they wish to proceed with this project. |
Tauākī whakaaweawe āhuarangi
Climate impact statement
19. Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.
20. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
21. The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
22. The proposed decision of receiving the report has no local, sub-regional or regional impacts.
Tauākī whakaaweawe Māori
Māori impact statement
23. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.
Ngā ritenga ā-pūtea
Financial implications
24. There are no financial implications of receiving this report.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
25. Auckland Transport is reviewing our programme in response to Auckland Council’s emergency budget.
26. Auckland Transport’s capital and operating budgets have been reduced so we can expect that some projects we had planned for 2020/2021 may not be able to be delivered and we expect this will be disappointing to communities that we had already engaged with.
27. Both the CSF and LBTCF are impacted by these budget reductions.
28. Auckland Transport will be mitigating this risk by clearly communicating with the Board on the outcomes and new funding levels so that the Board may make the best use of their available funds.
Ngā koringa ā-muri
Next steps
29. Auckland Transport will provide another update report to the local board at their next business meeting.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Author |
Ben Halliwell, Elected Member Relationship Manager |
Authorisers |
Ben Stallworthy, Acting Elected Member Relationship Team Manager Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards |
Aotea / Great Barrier Local Board 25 August 2020 |
|
Aotea / Great Barrier Island: Visitor, Community/Business Survey Report
File No.: CP2020/10859
Te take mō te pūrongo
Purpose of the report
1. To receive the Aotea / Great Barrier Island: Visitor, Community/Business Survey Report delivered by Destination Great Barrier Island (DGBI).
Whakarāpopototanga matua
Executive summary
2. In 2017 the local board commissioned New Zealand Tourism Research Institute (NZTRI) to work with the community to develop a Visitor Strategy for Aotea / Great Barrier Island.
3. The visitor strategy was completed in 2018. DGBI agreed to work with the board to implement the strategy.
4. One of the agreed actions of the implementation plan was to complete visitor and community surveys every two years to check that the visitor strategy was still on track and actions still relevant, and to test the mood of the community in relation to tourism and visitor numbers.
5. Between December 2019 – April 2020, DGBI ran an online high season visitor survey and online community/business survey. They received 197 visitor responses and 180 community responses.
6. NZTRI collated and analysed the survey findings to produce the attached report.
7. The 2020 survey findings can be used to evaluate the impacts and performance of the visitor industry during the recent high season, and to monitor progress with the strategy after two years.
Recommendation/s That the Aotea / Great Barrier Local Board: a) receive the Aotea / Great Barrier Island: Visitor, Community/Business Survey Report.
|
Attachments
No. |
Title |
Page |
a⇩ |
Aotea / Great Barrier Island: Visitor, Community/Business Survey Report |
61 |
Ngā kaihaina
Signatories
Authors |
Jacqui Fyers – Senior Local Board Advisor Aotea / Great Barrier Local Board Kathy Cumming – Strategic Broker |
Authoriser |
Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards |
Aotea / Great Barrier Local Board 25 August 2020 |
|
Local Ward Area Councillor's Update
File No.: CP2020/10439
Te take mō te pūrongo
Purpose of the report
1. To provide an opportunity for the local ward area councillor to update the Aotea / Great Barrier Local Board on Governing Body issues and other points of interest to the local board.
Whakarāpopototanga matua
Executive summary
2. Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for local ward area councillors to update their local board counterparts on regional matters of interest to the local board.
Recommendation/s That the Aotea / Great Barrier Local Board: a) receive the written report update from the Waitematā and Gulf Ward Councillor, Pippa Coom.
|
Attachments
No. |
Title |
Page |
a⇩ |
Councillor Pippa Coom - August 2020 update |
159 |
Ngā kaihaina
Signatories
Author |
Guia Nonoy - Democracy Advisor |
Authoriser |
Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards |
Aotea / Great Barrier Local Board 25 August 2020 |
|
File No.: CP2020/10442
Te take mō te pūrongo
Purpose of the report
1. To inform the Aotea / Great Barrier Local Board of key correspondence sent and received during the month of July and August 2020.
Whakarāpopototanga matua
Executive summary
2. A thank you letter for the local board’s ongoing support for the Aotea / Great Barrier Island Community Worker Project was received from the Great Barrier Island Community Health Trust (Attachment A).
3. The board had provided letters of support for Destination Great Barrier Island (Attachment B) and Aotea Great Barrier Island Environmental Trust’s Tu Mai Taonga North Aotea project (Attachment C).
4. Mr Richard Darrow of Kristin School sent an email (Attachment D) to the board regarding his concern on Sealink’s price increase.
5. Correspondence via email (Attachment E) had been received from the North Barrier community raising their concern on freight services up north of Aotea Great Barrier Island.
Recommendation That the Aotea / Great Barrier Local Board: a) note the following correspondence for the months of July and August 2020, as follow: i. Letter from the Great Barrier Island Community Health Trust as attachment A of this report. ii. Letter of support for Destination Great Barrier Island as attachment B of this report. iii. Letter of support for Aotea Great Barrier Island Environmental Trust as attachment C of this report. iv. Correspondence with Mr Richard Darrow as attachment D of this report. v. Correspondence from the North Barrier community as attachment E of this report. |
Attachments
No. |
Title |
Page |
a⇩ |
Letter from the Great Barrier Island Community Health Trust |
179 |
b⇩ |
Letter of Support for Destination Great Barrier Island |
181 |
c⇩ |
Letter of support for Aotea Great Barrier Island Environmental Trust - Tu Mai Taonga North Aotea Project |
183 |
d⇩ |
Correspondence with Mr Richard Darrow, Kristin School |
185 |
e⇩ |
Correspondence regarding freight for North Barrier |
187 |
Ngā kaihaina
Signatories
Author |
Guia Nonoy - Democracy Advisor |
Authoriser |
Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards |
Aotea / Great Barrier Local Board 25 August 2020 |
|
Environmental agency and community group reports
File No.: CP2020/10440
Te take mō te pūrongo
Purpose of the report
1. To provide an opportunity for Aotea Great Barrier community groups and environmental agencies with interest or role in the environment or the work of the Aotea / Great Barrier Local Board to have items considered as part of the board’s business meeting.
Whakarāpopototanga matua
Executive summary
2. The Environment Committee of the Aotea / Great Barrier Local Board has been discontinued from the start of the electoral term 2016/2019. To continue with the tradition of open and more direct interaction between the board, local groups and others, the local board has extended an invitation to either speak at the board’s business meeting via Public Forum or put items forward and have reports included in the agenda.
3. Inclusion of items on the agenda is at the discretion of the Aotea / Great Barrier Local Board Chairperson in discussion with the Aotea / Great Barrier Local Board Relationship Manager to ensure the material is appropriate and will not create any issues. Any items submitted will be included under a cover report which will have the recommendation that “item xyz be noted or received”.
Recommendation/s That the Aotea / Great Barrier Local Board: a) note the following reports: i) Aotea / Great Barrier Natural Environment-Islands monthly update – July 2020 ii) Department of Conservation, Operations Report for Aotea Local Board - Aug 2020 (DOC-6394049) |
Attachments
No. |
Title |
Page |
a⇩ |
Aotea / Great Barrier Natural Environment-Islands monthly update - July 2020 |
191 |
b⇩ |
Department of Conservation, Operations Report August 2020 |
197 |
Ngā kaihaina
Signatories
Author |
Guia Nonoy - Democracy Advisor |
Authoriser |
Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards |
Aotea / Great Barrier Local Board 25 August 2020 |
|
Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022
File No.: CP2020/10445
Te take mō te pūrongo
Purpose of the report
1. To present the Aotea / Great Barrier Local Board with its updated governance forward work calendar.
Whakarāpopototanga matua
Executive summary
2. The Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022 is appended to the report as Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff for reference and information only.
3. The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:
· ensuring advice on meeting agendas is driven by local board priorities
· clarifying what advice is expected and when
· clarifying the rationale for reports.
4. The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.
Recommendation That the Aotea / Great Barrier Local Board: a) receive its Governance Forward Work Calendar for the political term 2019 - 2022 as at August 2020.
|
Attachments
No. |
Title |
Page |
a⇩ |
August 2020 Aotea / Great Barrier Local Board governance forward work calendar |
201 |
Ngā kaihaina
Signatories
Author |
Guia Nonoy - Democracy Advisor |
Authoriser |
Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards |
Aotea / Great Barrier Local Board 25 August 2020 |
|
Aotea / Great Barrier Local Board Workshop Record of Proceedings
File No.: CP2020/10444
Te take mō te pūrongo
Purpose of the report
1. To note the records for the Aotea / Great Local Board workshops held following the previous business meeting.
Whakarāpopototanga matua
Executive summary
2. Under section 12.1 of the current Standing Orders of the Aotea / Great Barrier Local Board, workshops convened by the local board shall be closed to the public. However, the proceedings of every workshop shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.
3. The purpose of the local board’s workshops are for the provision of information and local board members discussion. No resolutions or formal decisions are made during the local board’s workshops.
4. The record of proceedings for the local board’s workshops held on the 21st & 30th July and 4th & 11th of August are appended to the report.
Recommendation That the Aotea / Great Barrier Local Board: a) note the record of proceedings for the local board workshops held on Tuesday 21 July, Thursday 30 July, Tuesday 4 August and Tuesday 11 August.
|
Attachments
No. |
Title |
Page |
a⇩ |
20200721 Aotea / Great Barrier Local Board Workshop Record |
207 |
b⇩ |
20200730 Aotea / Great Barrier Local Board Workshop Record |
209 |
c⇩ |
20200804 Aotea / Great Barrier Local Board Workshop Record |
211 |
d⇩ |
20200811 Aotea / Great Barrier Local Board Workshop Record |
213 |
Ngā kaihaina
Signatories
Author |
Guia Nonoy - Democracy Advisor |
Authoriser |
Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards |