Minutes of Aotea / Great Barrier Local Board

Aotea / Great Barrier Local Board

25 August 2020

Chairperson I Fordham opened the meeting and welcomed attendees via Skype for Business. Member V Toki led the meeting with a karakia.

2 Apologies

There were no apologies.

3 Declaration of Interest

Deputy Chairperson L Coles declared a conflict of interest relating to the Aotea Education Trust in relation to item 12 – Approval of the Aotea / Great Barrier Local Board community services work programme 2020/2021 report.

Member S Daly declared a conflict of interest relating to the Aotea Education Trust and Great Barrier Island Community Heritage and Arts Village Trust in relation to item 12 – Approval of the Aotea / Great Barrier Local Board community services work programme 2020/2021report.

Member P O’Shea declared a conflict of interest relating to the AoteaOra Community Trust in relation to item 12 – Approval of the Aotea / Great Barrier Local Board community services work programme 2020/2021 report.

4 Confirmation of Minutes

Resolution number GBI/2020/73

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:

That the Aotea / Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 28 July 2020 as true and correct.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Thanks and appreciation - Aotea Emergency Response Team

Resolution number GBI/2020/74

MOVED by Deputy Chairperson L Coles, seconded by Member P O'Shea:

That the Aotea / Great Barrier Local Board:

a) express its utmost appreciation to the Aotea Emergency Response Team for their continued dedication and service to the Aotea community during this extended period of uncertainty.

CARRIED

6.2

Thanks and appreciation - Richard La Ville, Harbourmaster and Auckland Transport team on Aotea Great Barrier Island

Resolution number GBI/2020/75

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:

That the Aotea / Great Barrier Local Board:

a) express its gratitude to Richard La Ville, Harbourmaster and the Auckland Transport team for their swift action in securing our airfields and harbours when we entered alert level three and continued support to the needs of the Aotea community.

CARRIED

6.3

Thanks and appreciation - Izzy Fordham, Phil Wilson, Cr Coom, Ian Maxwell and Auckland Council Team

Resolution number GBI/2020/76

MOVED by Deputy Chairperson L Coles, seconded by Member S Daly:

That the Aotea / Great Barrier Local Board:

a) express its utmost gratitude to Izzy Fordham, Phil Wilson, Cr Pippa Coom, Ian Maxwell and everyone else in the council team for their continued support to the needs and wellbeing of the Aotea Great Barrier community by providing critical funding to secure our essential supply and medical freight service.

CARRIED

6.4

Acknowledgement to Nikki Kaye

Resolution number GBI/2020/77

MOVED by Chairperson I Fordham, seconded by Member V Toki:

That the Aotea / Great Barrier Local Board:

a) express our sincere thanks to our retiring Member of Parliament for Auckland Central, Nikki Kaye. Nikki has been our champion in Central Government for issues here on Aotea and we have valued the work she has done on our behalf. We wish her all the very best for the future.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

Note: The Chair with the consent of the meeting accorded precedence to Item 16 - Local Ward

Area Councillor's Update at this time.

Local Ward Area Councillor's Update

Resolution number GBI/2020/78

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:

That the Aotea / Great Barrier Local Board:

a) receive the written report and verbal update from the Waitematā and Gulf Ward Councillor, Pippa Coom.

CARRIED

Approval of the Aotea / Great Barrier Local Board's environment work programme 2020/2021

Resolution number GBI/2020/79

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:

That the Aotea / Great Barrier Local Board:

a) approve its environment work programme 2020/2021 (Attachment A to the agenda report) including associated budget as summarised in the table below:

Activity name	2020/2021
Argentine ant and plague skink surveillance	$19,000
Conservation advisor	$33,750
Coastal weed survey	$10,000
Ecology vision	$30,000
Ōkiwi pest coordinator	$15,000
Pest pathways	$15,000
Rabbit and feral cat control	$26,000
Freshwater management programme	$30,000
Waterways protection fund	$20,000
Total	$198,750

b) note that $1,500 of locally driven initiatives budget has been carried forward for the 2019/2020 freshwater management programme, for completion as part of the attached work programme in 2020/2021.

c) note that the attached environment work programme includes a regional Healthy Waters project related to an emergency water supply for Aotea / Great Barrier, to enable visibility on progress throughout the 2020/2021 financial year.

CARRIED

12	Approval of the Aotea / Great Barrier Local Board community services work programme 2020/2021
	Deputy Chairperson L Coles declared an interest in this item relating to the Aotea Education Trust. Member S Daly declared an interest in this item relating to the Aotea Education Trust and Great Barrier Island Community Heritage and Arts Village Trust. Member P O’Shea declared an interest in this item relating to the AoteaOra Community Trust.
	Note: changes to the original recommendation with the addition of new clause b) and clause c) were made with the agreement of the meeting.
	Resolution number GBI/2020/80 MOVED by Chairperson I Fordham, seconded by Member V Toki: That the Aotea / Great Barrier Local Board: a) approve the community services work programme 2020/2021 and associated budget (Attachment A to the agenda report). b) request the decrease of Dark Sky Sanctuary LDI opex budget line from $5,000 to $1,000; the $4,000 LDI opex budget will be allocated to the local grants budget line for food security, marine protection and resilience projects. c) note that there is ringfenced funding available within the local grants budget line for food security, marine protection and resilience projects d) note that activities with locally driven initiatives (LDI) operational budget carried forward from 2019/2020 are included in the work programme (Attachment A to the agenda report). CARRIED

Approval of the Aotea / Great Barrier Community Facilities work programme 2020 - 2023

Note: changes to the original recommendation with the addition of new clause b) and deletion of original clause f) were made with the agreement of the meeting.

Resolution number GBI/2020/81

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:

That the Aotea / Great Barrier Local Board:

a) approve the Community Facilities work programme 2020/2021 and associated budget. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report).

b) request that Viewshafts (line item 13, ID # 29137) be removed from the Community Facilities work programme 2020/2021 noting maintenance of viewshafts will continue under another budget; the $5,000 LDI opex budget will be allocated to the local grants budget line for food security, marine protection and resilience projects.

c) approve in principle the Community Facilities work programme 2021/2022 and 2022/2023. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report).

d) approve the Risk Adjusted Programme (RAP) projects identified in the work programme (Attachment A to the agenda report) as projects that will commence and may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2020/2021 financial year.

e) note that approval of budget allocation in the 2020/2021 year for multi-year projects implies the local board’s support for the projects in their entirety.

f) note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development and Natural Environment Targeted Rate budgets are subject to approval of the identified budget allocation by the relevant Governing Body committees.

g) note that budget allocations for all projects in the Community Facilities work programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses.

CARRIED

Auckland Transport August 2020 update to the Aotea / Great Barrier Local Board

Resolution number GBI/2020/82

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:

That the Aotea / Great Barrier Local Board:

a) note the Auckland Transport August 2020 update report.

CARRIED

Aotea / Great Barrier Island: Visitor, Community/Business Survey Report

Resolution number GBI/2020/83

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:

That the Aotea / Great Barrier Local Board:

a) receive the Aotea / Great Barrier Island: Visitor, Community/Business Survey Report.

CARRIED

Local Board Correspondence

Resolution number GBI/2020/84

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:

That the Aotea / Great Barrier Local Board:

a) note the following correspondence for the months of July and August 2020, as follows:

i) Letter from the Great Barrier Island Community Health Trust as attachment A of this report.

ii) Letter of support for Destination Great Barrier Island as attachment B of this report.

iii) Letter of support for Aotea Great Barrier Island Environmental Trust as attachment C of this report.

iv) Correspondence with Mr Richard Darrow as attachment D of this report.

v) Correspondence from the North Barrier community as attachment E of this report.

CARRIED

Environmental agency and community group reports

Note: changes to the original recommendation with the addition of new clause b) were made with the agreement of the meeting.

Resolution number GBI/2020/85

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:

That the Aotea / Great Barrier Local Board:

a) note the following reports:

i) Aotea / Great Barrier Natural Environment-Islands monthly update – July 2020

ii) Department of Conservation, Operations Report for Aotea Local Board - Aug 2020 (DOC-6394049).

b) thank Thomas Daly - Conservation Advisor for all his hard work on our local environmental projects. We wish him well for the future.

CARRIED

Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022

Resolution number GBI/2020/86

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:

That the Aotea / Great Barrier Local Board:

a) receive its Governance Forward Work Calendar for the political term 2019 - 2022 as at August 2020.

CARRIED

Aotea / Great Barrier Local Board Workshop Record of Proceedings

Resolution number GBI/2020/87

MOVED by Chairperson I Fordham, seconded by Member V Toki:

That the Aotea / Great Barrier Local Board:

a) note the record of proceedings for the local board workshops held on Tuesday 21 July, Thursday 30 July, Tuesday 4 August and Tuesday 11 August.

CARRIED

21	Council-controlled organisations review report feedback
	Note: changes to the original recommendation with the addition of sub clauses e) i) to viii) and amendments to clauses c) and e), were made with the agreement of the meeting.
	Resolution number GBI/2020/88 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles: That the Aotea / Great Barrier Local Board: a) welcome the findings and recommendations in the review of CCOs by the independent panel. b) welcome the proposal in recommendation 34 on how to address CCO-local board engagement and request that this work be started as soon as possible. c) do not support the merger of Auckland Tourism, Events and Economic Development and Regional Facilities Auckland Limited at this point in time due to unforeseen merger costs and the charitable status of RFA. d) note that local boards will be able to provide input on the other relevant CCO review recommendations as they are further developed for implementation. e) identify the following views and preferences, on the other findings and recommendations in CCO review: i) Support the recommendations for CCO reporting to be joined up to increase collaboration and accountability ii) Support the recommendations that provide for better oversight and monitoring to allow for transparency and accountability iii) Support the recommendations that will allow for the liaison between CCO and local boards to be at a more senior level and more resourcing for the monitoring of CCOs iv) Support the notion that CCOs should be more united in their approach to local activities to allow for collaborative, agile and fit for purpose approaches v) Agree that success of the review will lie in its implementation, and request to be involved in the full life cycle of the implementation programme vi) Request more detailed information about how local boards will provide input to the process of setting expectations and strategic direction for the CCOs vii) Request that the Regional Land Transport Plan (RLTP) is broken down into local board areas to assist local boards in providing quality feedback viii) Request that of the two Auckland Council positions on the Auckland Transport board one position should be allocated to a Local Board Chair alongside a Governing Body member to recognise the co-governance model. CARRIED
	Note: Under Standing Orders 1.9.7 Member S Daly requested that her vote against clause c) be recorded.

22 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

2.24 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Aotea / Great Barrier Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Izzy Fordham
Deputy Chairperson	Luke Coles
Members	Susan Daly
	Patrick O'Shea
	Valmaine Toki

Janine Geddes	Acting Relationship Manager – Aotea / Great Barrier Local Board
Jacqui Fyers	Senior Local Board Advisor – Aotea / Great Barrier Local Board
Jestine Joseph	Lead Financial Advisor, Financial Strategy & Planning
Kathy Cumming	Strategic Advisor, Arts Community & Events
Katrina Morgan	Work Programme Lead, Community Facilities	From item 16, 1.30pm to 1.59pm, item 13