Minutes of Hibiscus and Bays Local Board

a) upon recommendation by Deputy Chairperson V Short, acknowledge and congratulate Year 13, Long Bay College Prefect, Camille Bennett for achieving the Queens Guide award, which is the highest award in Girl Guiding internationally.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1

Public Forum - Councillor Wayne Walker

Councillor Walker was in attendance to speak to the local board.

Resolution number HB/2020/98

MOVED by Chairperson G Brown, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) thank Councillor Walker for his verbal presentation.

CARRIED

10 Extraordinary Business

10.1

Extraordinary Business - Council Controlled Organisation Review report feedback

Resolution number HB/2020/99

MOVED by Chairperson G Brown, seconded by Member A Poppelbaum:

That the Hibiscus and Bays Local Board:

a) consider an extraordinary item regarding the Council Controlled Organisation Review at item 18.1 of this agenda:

i) the reason the matter was not on the agenda is that the matter came to light after the close of the agenda, and

ii) the reason for urgency is that feedback is due before the next Hibiscus and Bays Local Board business meeting.

CARRIED

Auckland Transport Update to the Hibiscus and Bays Local Board August 2020

Resolution number HB/2020/100

MOVED by Member G Holmes, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) receive the Auckland Transport Update August 2020

b) request Auckland Transport attend a workshop with the local board around the future transport purposes for the intersection at Brightside and Whangaparaoa roads

c) request the opportunity to address the Auckland Transport Board on the need for the Glenvar Road Realignment Project to proceed with urgency in 2020/2021 year

d) request Auckland Transport extend its submission period for public feedback on the Ramsgate Terrace Bus Lane proposal until after a time that its planned community drop-in consultation session is able to take place.

CARRIED

An amendment to the original Auckland Transport Update report was noted by Ben Halliwell at the meeting.

The Hibiscus and Bays Local Board would like to note that Panuku be notified of the outcome of the workshop with Auckland Transport.

Approval of the Hibiscus and Bays Local Board Community Facilities work programme 2020 - 2023

Resolution number HB/2020/101

MOVED by Member J Fitzgerald, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) approve the Community Facilities work programme 2020/2021 and associated budget. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report)

b) approve in principle the Community Facilities work programme 2021/2022 and 2022/2023. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report)

c) approve the Risk Adjusted Programme (RAP) projects identified in the work programme (Attachment A to the agenda report) as projects that will commence and may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2020/2021 financial year

d) note that approval of budget allocation in the 2020/2021 year for multi-year projects implies the local board’s support for the projects in their entirety

e) support projects which are in the Community Facilities work programme 2020/2021 and associated budget which are being funded from the regional funding for Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development and Natural Environment Targeted Rate budgets that are subject to approval of the identified budget allocation by the relevant Governing Body committees

f) note that budget allocations for all projects in the Community Facilities work programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses

g) note that work programme variations may be required as a result of further changes to COVID19 Alert Levels

h) note that where variations are required, staff will bring advice to the local board for consideration and approval if necessary.

CARRIED

Approval of the Hibiscus and Bays Local Board’s environment work programme 2020/2021

Resolution number HB/2020/102

MOVED by Member J Fitzgerald, seconded by Member J Parfitt:

That the Hibiscus and Bays Local Board:

a) approve its environment work programme 2020/2021 (Attachment A to the agenda report) including associated budget as summarised in the table below:

Activity name	2020/2021
Trash Free Taiaotea: Browns Bay waste minimisation initiative	$19,500
Zero waste kindergarten project	$14,200
North-West Wildlink streamside awareness	$40,000
EcoNeighbourhoods Hibiscus and Bays	$30,000
North-West Wildlink restoration	$45,000
Restore Hibiscus Bays	$90,000
Ko te wai he taonga: Water is a treasure	$25,000
Sediment related water quality testing - year two	$25,000
Total	$288,700

b) note that work programme variations may be required as a result of further changes to COVID-19 Alert Levels

c) note that where variations are required, staff will bring advice to the local board for consideration and approval if necessary.

CARRIED

Approval of the Hibiscus and Bays Local Board community services work programme 2020/2021

Resolution number HB/2020/103

MOVED by Member J Fitzgerald, seconded by Member G Holmes:

That the Hibiscus and Bays Local Board:

a) approve the community services work programme 2020/2021 and associated budget (Attachment A to the agenda report).

b) note that activities with locally driven initiatives (LDI) operational budget carried forward from 2019/2020 are included in the work programme (Attachment A to the agenda report)

c) approve the correction to the budget figure under line item 691 – Local Contestable Grants and Facilities Grant Hibiscus and Bays, to read as $552,395

d) approve the amendment line item 2002 name, activity description and benefits to read as follows:

i) Activity Name – Hibiscus and Bays LDI Opex Top Up for programmes run by external providers on offer through the libraries

ii) Activity Description – Top up of $4,000 from the LDI Opex budget for programmes run by external providers on offer through the libraries

iii) Activity Benefits – Community has increased promotion and access to a wider range of library programming, providing opportunity to better understand how programmes and events are meeting customer needs

d) note that work programme variations may be required as a result of further changes to COVID19 Alert Levels

e) note that where variations are required, staff will bring advice to the local board for consideration and approval if necessary.

CARRIED

Governance forward work calendar

Resolution number HB/2020/104

MOVED by Member J Fitzgerald, seconded by Member J Parfitt:

That the Hibiscus and Bays Local Board:

a) receive the governance forward work calendar for August 2020.

CARRIED

Hibiscus and Bays Local Board workshop records

Resolution number HB/2020/105

MOVED by Chairperson G Brown, seconded by Member G Holmes:

That the Hibiscus and Bays Local Board:

a) note the workshop records for 9 and 23 July 2020.

CARRIED

Members' Update

Resolution number HB/2020/106

MOVED by Chairperson G Brown, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) receive the updates from members.

CARRIED

18 Consideration of Extraordinary Items

	18.1	Council Controlled Organisation Review report feedback
		The Hibiscus and Bays Local Board agreed that the meeting be adjourned at this point to allow time to consider the report.
		Attachments a 20 August 2020, Hibiscus and Bays Local Board - Item 10.1: Council Controlled Organisation Review report feedback
Adjournment of Meeting
Resolution number HB/2020/107 MOVED by Chairperson G Brown, seconded by Deputy Chairperson V Short: That the Hibiscus and Bays Local Board: a) agree to adjourn the meeting until Tuesday 25 August 2020 at 11:00am via Skype for Business. CARRIED
The meeting adjourned at 3:01pm

Minutes of a meeting of the Hibiscus and Bays Local Board reconvened via Skype for Business on Tuesday 25 August 2020 at 11:00am. A recording or written summary will be placed on the Auckland Council website.

present

Chairperson	Gary Brown
Deputy Chairperson	Victoria Short
Members	Andy Dunn
	Janet Fitzgerald, JP
	Gary Holmes
	Julia Parfitt, JP
	Alexis Poppelbaum
	Leanne Willis

	APOLOGIES
	There were no apologies

18 Consideration of Extraordinary Items

18.1	Council Controlled Organisation Review report feedback (continued)
	Resolution number HB/2020/108 MOVED by Member A Poppelbaum, seconded by Member J Parfitt: That the Hibiscus and Bays Local Board: a) welcome the findings and recommendations in the review of CCOs by the independent panel b) welcome the proposal in recommendation 34 on how to address CCO-local board engagement and request that this work be started as soon as possible c) supports the recommendation to approve a merger of two CCOs (namely Auckland Tourism, Events and Economic Development and Regional Facilities Auckland Limited) d) note that local boards will be able to provide input on the other relevant CCO review recommendations as they are further developed for implementation e) requests that the Governing Body receive the feedback of the local board on the CCO Review findings and recommendations (Attachment A to the tabled report). CARRIED
	Note that the Democracy Advisor will send a copy of the recommendations and feedback to all other local boards, all councillors and to the Mayors office.
	Attachments a 25 August 2020, Hibiscus and Bays Local Board - Item 18.1: Council Controlled Organisation Review report feedback

11:09 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................