I hereby give notice that an ordinary meeting of the Henderson-Massey Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Tuesday, 18 August 2020 4.00pm Council
Chamber |
Henderson-Massey Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Chris Carter |
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Deputy Chairperson |
Will Flavell |
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Members |
Brenda Brady, JP |
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Peter Chan, JP |
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Matt Grey |
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Brooke Loader |
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Vanessa Neeson, JP |
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Ingrid Papau |
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(Quorum 4 members)
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Brenda Railey Democracy Advisor - Henderson-Massey
12 August 2020
Contact Telephone: 021 820 781 Email: brenda.railey@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Henderson-Massey Local Board 18 August 2020 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
8.1 Deputation: Make it Safe Resident Group - Candia Road safety issues update 5
8.2 Deputation: Massey Pony Club - Henderson Massey Connections Plan and new lease 6
8.3 Deputation: Seed 2 Harvest Trust - introduction and activities update 6
8.4 Deputation: Waitakere Swimming Club - activities update 7
9 Public Forum 7
10 Extraordinary Business 7
11 Ward Councillors' Update 9
12 Chair's Report - August 2020 11
13 Review of expressions of interest and public notification of the intent to grant a new community lease to Sport Waitakere Trust, 545 Don Buck Road, Massey 15
14 New community lease to The Edmonton Community Kindergarten Incorporated, Lloyd Morgan Lions Club Park, 247 Edmonton Road, Te Atatu South 27
15 Henderson-Massey Quick Response Round One 2020/2021 grant allocations 35
16 Approval for a new road name at 3-9 Crieff Place, Te Atatu Peninsula. 43
17 Auckland Transport's update for August 2020 51
18 Approval of the Henderson-Massey Local Board Community Facilities work programme 2020 - 2023 55
19 Approval of the Henderson-Massey Local Board’s Environment work programme 2020/2021 85
20 Approval of the Henderson-Massey Local Board Local Economic Development work programme 2020/2021 103
21 Approval of the Henderson-Massey Local Board Youth Connections work programme 2020/2021 109
22 Approval of the Henderson-Massey Local Board Community Services work programme 2020/2021 117
23 Ratification of Henderson-Massey Local Board feedback on the Emergency Budget 2020/2021 145
24 Governance Forward Work Calendar 153
25 Confirmation of Workshop Records 157
26 Consideration of Extraordinary Items
At the close of the agenda no apologies had been received.
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
The following are declared interests of elected members of the Henderson-Massey Local Board.
Member |
Organisation |
Position |
Brenda Brady, JP |
- Safer West Community Trust |
Trustee |
Chris Carter (Chair) |
- St Lazarus Trust - Waitemata District Health Board - Waitakere Badminton Club |
Member Member Member |
Peter Chan, JP
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- Cantonese Opera Society of NZ - Asian Leaders Forum - NZ-Hong Kong Business Association - NZ-China Business Association - Auckland Chinese Environment Protection Association (ACEPA) - Whau Coastal Walkway Trust |
Member Member Member Member Advisor
Trustee |
Matt Gray |
- West Auckland Youth Development Trust - Billy Graham Youth Foundation |
Director Board Member |
Will Flavell (Deputy Chairman) |
- Asia New Zealand Leadership Network - COMET - Te Atatū Tennis Club - Waitākere Literacy Board |
Member Employee Board Member Board Member |
Brooke Loader |
- Waitakere Licensing Trust - Te Atatu Peninsula Business Association |
Member Associate Member |
Vanessa Neeson |
- Village Green Quilters - Ranui Advisory Group |
Member Chairperson |
Ingrid Papau |
- Liberty Impact Community Trust - #WeLoveTuvalu Community Trust - Neighbourhood Support - Liberty Church - Mothers Helpers |
Board Member Member Street Contact Member Ambassador |
Member appointments
Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:
External organisation
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Leads |
Alternate |
Central Park Henderson Business Association |
Brenda Brady and Brooke Loader |
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Heart of Te Atatu South |
Brenda Brady and Brooke Loader |
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Massey Matters |
Will Flavell and Peter Chan |
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Ranui Advisory Group |
Vanessa Neeson (Chair) and Ingrid Papau |
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Te Atatu Peninsula Business Association |
Peter Chan and Ingrid Papau |
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Waitakere Ethnic Board |
Ingrid Papau and Peter Chan |
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Waitakere Healthlink |
Peter Chan |
Chris Carter |
Te Whau Pathway Trust |
Matt Gray and Brenda Brady |
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That the Henderson-Massey Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 21 July 2020, as true and correct. |
At the close of the agenda no requests for leave of absence had been received.
At the close of the agenda no requests for acknowledgements had been received.
At the close of the agenda no requests to present petitions had been received.
Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
8.1 Deputation: Make it Safe Resident Group - Candia Road safety issues update |
Purpose of the report 1. To receive a deputation from Tracy Kirkley on behalf of Make it Safe Resident Group. Whakarāpopototanga matua Executive summary 2. Tracy Kirkley on behalf of Make it Safe Resident Group will provide an update on the Candid Road safety, speed and access issues and request a progress update of the planned Candia Road foot path. 3. Make it Safe Resident Group represents residents and wider community who have been petitioning and actively requesting improvements for safety. A petition of over 5,000 signatures presented to Henderson-Massey Local Board’s meeting of 11 December 2018. |
Ngā tūtohunga Recommendation/s That the Henderson-Massey Local Board: a) receive the presentation on Candia Road safety issues update and thank Tracey Kirkley on behalf of Make it Safe Resident Group for her attendance. |
Attachments a Make it Safe Resident Group - Candia Road safety presentation............... 169 |
Te take mō te pūrongo Purpose of the report 1. To receive a deputation from Waitakere Swimming Club. Whakarāpopototanga matua Executive summary 2. Paul Kent (Director of Coaching), Bronwyn Crawford (Board Chair) and Shirley Mackay (Club Administrator) on behalf of the Waitakere Swimming Club will provide a brief background of the Club including their current and future plans. |
Ngā tūtohunga Recommendation/s That the Henderson-Massey Local Board: a) receive the presentation from the Waitakere Swimming Club on its activities and thank Paul Kent, Bronwyn Crawford and Shirley Mackay for their attendance. |
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
Henderson-Massey Local Board 18 August 2020 |
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File No.: CP2020/09535
Te take mō te pūrongo
Purpose of the report
1. To receive a verbal update from the Waitākere Ward Councillors.
Whakarāpopototanga matua
Executive summary
2. A period of 10 minutes has been set aside for the Waitākere Ward Councillors to have an opportunity to update the Henderson-Massey Local Board on regional matters.
Recommendation/s That the Henderson-Massey Local Board: a) thank Councillors Linda Cooper and Shane Henderson for their update. |
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Authors |
Brenda Railey - Democracy Advisor - Henderson-Massey |
Authorisers |
Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
Henderson-Massey Local Board 18 August 2020 |
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File No.: CP2020/09536
Te take mō te pūrongo / Purpose of the report
1. To provide an update on projects, meetings, and other initiatives relevant to the local board’s interests.
Whakarāpopototanga matua
Executive summary
2. Board members are responsible for leading policy development in their areas of interest, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.
Ngā tūtohunga / Recommendation That the Henderson-Massey Local Board: a) receive Chair Carter’s report for August 2020. |
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩ |
Chair's report - August 2020 |
13 |
Ngā kaihaina / Signatories
Authors |
Brenda Railey - Democracy Advisor - Henderson-Massey |
Authorisers |
Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
18 August 2020 |
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Review of expressions of interest and public notification of the intent to grant a new community lease to Sport Waitakere Trust, 545 Don Buck Road, Massey
File No.: CP2020/08998
Te take mō te pūrongo
Purpose of the report
1. To review the expressions of interest applications to occupy the ex-Massey Library space, 545 Don Buck Road Massey and publicly notify the intent to consider granting a new community lease to Sport Waitakere Trust, and subject to the satisfactory resolution of any submissions, approve the grant of the lease.
Whakarāpopototanga matua
Executive summary
2. On 26 September 2019, Auckland Council invited expressions of interest from community groups and organisations interested in leasing the ex-Massey Library space located at 545 Don Buck Road, Massey. Six applications were received.
3. An analysis and assessment of the applications was undertaken by staff. The results of the assessment indicated Sport Waitakere Trust attained the highest score.
4. All applications were discussed with the Henderson-Massey Local Board at workshops held between February 2020 and June 2020.
5. The standard terms and conditions presented in the Auckland Council Community Occupancy Guidelines July 2012 form the basis for staff recommendations. Local boards may, at their discretion, choose to vary from these recommendations on a case-by-case basis, as they deem appropriate.
6. The site is held in fee simple by Auckland Council under the Local Government Act 2002. Under Section 138 of the Act a local authority granting a lease for more than six months must consult on the proposal. Similarly, engagement with mana whenua is required under section 81 of the Act.
7. This report recommends Henderson-Massey Local Board approve a new community lease to Sport Waitakere Trust, subject to one months’ public notification, and with no objections, for the site located at 545 Don Buck Road, Massey.
Recommendation/s That the Henderson-Massey Local Board: a) publicly notify the local boards intention to consider granting a new community lease to Sport Waitakere Trust. b) delegate to the Henderson-Massey Local Board Chair to appoint a panel to hear and consider any submissions or objections received following the public notification process and to make recommendations to the Henderson-Massey Local Board for any further decisions, if required. c) subject to any submissions or objections being satisfied, approve a new community lease to Sport Waitakere Trust for the council-owned site being 939m² (more or less), located on the parcel legally described as Lot 1 Deposited Plan 174335, 545 Don Buck Road, Massey (Attachment A), on the following terms and conditions: i) term – five years with one five year right of renewal ii) rent - $1.00 plus GST per annum if demanded iii) maintenance fee - $1,000 plus GST per annum iv) provision of a community outcomes plan as approved by Henderson-Massey Local Board members and attached to the lease document d) note that all other terms and conditions of the proposed new community lease be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and Local Government Act 2002. |
Horopaki
Context
8. This report considers the recommendation for a new community lease following an expressions of interest process for the leasing of the council owned library space located at 545 Don Buck Road, Massey
9. The Henderson-Massey Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.
Tātaritanga me ngā tohutohu
Analysis and advice
The Land
10. The land is described as Lot 1 Deposited Plan 174335 comprising 1.9343 hectares more or less and is currently held in fee simple by the Auckland Council under the Local Government Act 2002.
11. Under Section 138 of the Local Government Act, a local authority granting a lease for more than six months must consult on the proposal.
12. Prior to any lease being granted, engagement with mana whenua is also required under section 81 of the Local Government Act.
The Facility
13. The available space is in the building known as Massey Leisure Centre and Library. The building is on approximately 1.9343 hectares of land with a carpark and outdoor futsal court.
14. The building was purpose built as a library and is approximately 939m2 in area. The space is mainly open plan with a smaller area that provides separate offices and has structural pillars throughout, multi-level floors and exposed ceiling trusses. There is a basic kitchen and toilets which are shared with other users of the facility.
15. The Massey Library and Citizens Advice Bureau previously occupied the library space providing learning, literacy and information services. These services were co-located with YMCA who continue to occupy the leisure centre portion of the building and provide recreation and early childhood services. Massey Library and CAB relocated to Te Manawa, 11 Kohuhu Lane, Westgate in March 2019.
Expressions of Interest Process
16. Public notification calling for expressions of interest to lease the former library space were placed in the Western Leader on 26 September 2019. The closing date for applications was 1 November 2019.
17. Notice was also forwarded to those groups listed on the community leasing interest register who indicated an interest in leasing buildings and/or land in the Henderson-Massey Local Board area.
18. Viewings were held at the site on 1 and 3 October 2019. Twelve groups attended and staff were on-site to answer questions. At the close of the expressions of interest process, applications from six community groups were received.
19. To be eligible for a community lease, community groups should:
· be an incorporated society or charitable trust and meet the criteria prescribed in the Auckland Council Community Occupancy Guidelines 2012
· ideally, based and working in the Henderson-Massey community
· be able to identify positive community outcomes that will occur as a result of the proposed tenancy
· be able to specify how the services or programs offered align with the objectives in the Henderson-Massey Local Board Plan 2017
· ideally, be able to optimise the use of the council facility
· ideally, be able to share the facility with other community groups.
Applicants
20. At the close of the expressions of interest process, applications from six of the following community groups were received:
· Sport Waitakere Trust
· YMCA North Incorporated
· E Tipu E Rea Whanau Services (formerly known as Thrive Teen Parent Support Trust)
· Auckland Marklin Club Incorporated
· The Massey Community Men’s Shed Charitable Trust
· Niutao Community Trust.
21. All six applicants met the criteria outlined in the Auckland Council Community Occupancy Guidelines 2012.
Assessment of Applications
22. The analysis and assessment of applications was undertaken by the Strategic Broker, Community Hub Manager for Te Manawa, and Community Lease Specialist at two meetings held on 22 November 2019 and 6 December 2019.
23. All six applicants were assessed using a tool to rate a range of criteria including:
· the alignment with local board plan outcomes
· identified need and conversely, existing service provision in the locality
· organisational structure
· evidence of sound financial management
· partnership opportunities
· hours of use and staff numbers
· sharing opportunities.
24. Sport Waitakere Trust attained the highest score from the analysis and assessment of applications. All applications were discussed with the Henderson-Massey Local Board at workshops held between February 2020 and June 2020.
Overview of applicants
Sport Waitakere Trust
25. Sport Waitakere Trust was incorporated under the Charitable Trusts Act 1957 on 31 October 2005 and registered as a charitable entity under the Charities Act 2005 on 5 May 2008. Its purpose is to enable healthy and active lives in communities by providing programmes, workshops, activations, mentoring, resources, events and support at low to no cost to the community.
26. Sport Waitakere is currently operating from a temporary prefab of 300m2, located on the grounds of the Waitematā Rugby Football Club and pay a monthly ground lease.
27. Sport Waitakere is not membership based and is a group of organisations providing services to the wider community. The Trust has approximately 40 staff and approximately 28 volunteers. There are currently eight contractors/sporting organisation representatives sharing the current space.
28. Sport Waitakere vision for the library space is to have a West Auckland regional sport and recreation hub incorporating the services of several sporting agencies, at a reasonable cost, allowing easy access for the community. These services will add substantial value to the existing services of YMCA Massey through wider partnerships and a unique youth hub.
29. Sport Waitakere wish to share its facility with YMCA to develop a youth hub and to offer opportunities for other community clubs and organisations who have little or no resource, as well as other services interested in supporting its concept.
30. Sport Waitakere indicated it will utilise between 600m2 and 800m2 with approximately 80-100 staff, visitors and youth visitors on site daily. Sport Waitakere anticipate the space will be utilised from Monday to Friday 7.00am to 6.00pm by Sport Waitakere and other sport and community organisations. From 3.30pm to closing and on weekends the space will be utilised by Sport Waitakere and other organisation running workshops, club development, community activities, YMCA Youth Hub, club volunteers and community meeting spaces.
YMCA North Incorporated
31. YMCA was established in Auckland in 1855 and incorporated under the Incorporated Societies Act 1908 on 1 May 1997. YMCA is a charitable trust and has open membership.
32. YMCA is a facility-based service organisation operating across multiple sectors including youth programmes, sports, recreation, outdoor education, accommodation, out of school care and early childhood education which underpins its commitment to community development. Its vision statement is ‘we build strong kids, strong families, strong communities’.
33. YMCA indicated the library space would be used to expand its delivery of the Raise Up Youth Development programme by creating a dedicated youth space of approximately 200-300m2, enabling greater inclusion and participation for young people by removing barriers to access in the Massey area and operating on a collaborative basis with other local organisations.
34. The Raise Up Youth Development programme is primarily volunteer based with over 100 youth crew members made up of teenagers from local high schools, ensuring programmes remain relevant for the local community to include sports, music, dance, fashion, arts, leadership training and community work.
35. YMCA wish to collaborate with Sport Waitakere to enable the sharing of collective information about community needs to better respond with new programmes, services and activities.
36. The library space would be utilised from 8.00am to 9.00pm Monday to Friday and 8.00am to 12.00pm on weekends. YMCA would like to establish working partnerships with any applicants who were successful through the expressions of interest process and other user groups who support a collaborative approach in maximising the reach and impact of the facility.
E Tipu E Rea Whānau Services (formerly known as Thrive Teen Parent Support Trust)
37. E Tipu E Rea Whānau Services was incorporated under the Charitable Trusts Act 1957 on 22 September 2010 and registered as a charitable entity under the Charities Act 2005 on 4 October 2010. E Tipu is temporarily located at Te Ukaipo offices, 482 Swanson Road, Ranui. Its purpose is to provide a comprehensive one on one wrap around service for teen parents with the focus on building whanau.
38. E Tipu arose from the highly successful Auckland Women’s’ Centre Teen Parent Project. Following upon the success of the project an 18-month collaborative community research project was completed with the findings calling for an independent, Auckland-based teen parent service. In 2011, E Tipu opened its doors to teen parents and their children across West and Central Auckland.
39. E Tipu has supported 136 whanau within the Henderson Massey area from 1 July 2017 to 30 June 2019. 56 clients are currently accessing its services between the ages of 15-22 with 29 tamariki.
40. E Tipu indicated it would utilise the space 40 hours plus per week, Monday to Friday and on weekends. E Tipu in collaboration with Te Ukaipo plan to create a whanau hub for rangatahi, taiohi maatua, their tamaiti and whanau. As a centre, E Tipu would encourage services to utilise the space to offer their clinics and services, teachings and workshops to vulnerable predominantly Maori and Pacific young people. The focus would be on strengthening whanau by providing support from experienced people in dealing with relationships between whanau and young people.
41. E Tipu plan to have a range of different workshops available that will aim to support growth in pregnancy, parenting, identity, whakapapa, training options and ensure therapeutic support services are available.
Auckland Marklin Club Incorporated
42. Auckland Marklin Club (AMC) Incorporated was incorporated under the Incorporated Societies Act 1908 on 23 January 1989 and is a pro-active group of model railway enthusiasts with 25 members. AMC currently holds its meetings at private residences and use a portable layout consisting of modules owned by individual club members to put on two exhibitions per year for public benefit and entertainment.
43. Its purpose is to promote the Model Railway hobby in general and appeals to a large spectrum of people because of the involvement of skills and knowledge. AMC envision 25-30 people attending club meetings and workshops and 500 attending exhibitions.
44. AMC indicated the library space could be used to set up a permanent railway layout for exhibition purposes and the hosting of workshops. The increase in membership will enable AMC to hold regular open days and exhibitions. AMC vision is to build a layout that would eventually become a tourist attraction.
45. AMC would utilise 300 m2 for clubrooms and layout and envisage co-existing with other organisations seeking space. AMC are happy to work with organisations with similar space requirements to derive the best outcomes for the community.
The Massey Community Men’s Shed Charitable Trust
46. The Massey Community Men’s Shed Charitable Trust was incorporated under the Charitable Trusts Act 1957 on 20 January 2015. The Mens Shed currently are currently located at 396e Don Buck Road, Massey in a small premises of less than 50m2.
47. The Men’s Shed offers a safe workshop environment for the community to come together, stay engaged, share skills and work on practical tasks. Over the past eight years the Mens Shed has provided and participated in a wide number of programmes and activities including Massey Library Holiday Programme, Massey Maker Kids, Massey Community Treasure Huts, Neighbours Day, Christmas in the Park and repurposing and upcycling salvaged materials into worm farms and composting systems.
48. The Men’s Shed has grown significantly and the size of its current premises restricts the ability to continue to grow and offer increased services to the community. Once established in a larger venue, the Men’s Shed will be able to expand its capabilities and offer increased and broader activities and services to include member benefits, community outreach, community workshop open sessions, after school & holiday events for children, activities and events for youth in collaboration with local youth groups and development of a technology area.
49. The Men’s Shed indicated the library site would be used as a safe workshop environment for the community to come together, stay engaged with others, share skills and work on practical tasks and community projects. The library space would be partitioned so that equipment is accessible to people who have the skills and approval to use the equipment safely.
50. The space would be utilised 14 hours per week with the site available for approved members to access at other times.
51. The Men’s Shed is keen to partner with other organisations and envisage tenants with dedicated areas, plus a common area that would be shared on a bookable basis amongst a larger number of other community user groups. A preference to share the site has not been found but the Men’s Shed is open to sharing the site with other interested applicants and once fully established would anticipate a similar patronage to other well-established Men’s sheds.
Niutao Community Trust
52. Niutao Community Trust was incorporated under the Charitable Trusts Act 1957 on 1 August 2001. There is a total of 44 volunteers and Niutao currently operate in the Henderson-Massey area. Niutao are a Tuvaluan community group who provide a platform for members to prosper culturally, socially and holistically. Membership is open with 1200 active members.
53. Niutao strength is in its art activities, which has seen them partner with the Auckland Museum, Creative New Zealand, Pacifica Arts Centre and Ministry of Pacific Peoples. Niutao has a women’s arts collective called Fafine Niutao/Aotearoa who have exhibited throughout New Zealand.
54. Niutao hold Tuvalu language week programmes that have been running for the last five years and focus on promoting its culture to young people. Since 2014 a reading club for kids of all ethnicities has been run at the Ranui Library and youth meet twice weekly for Tuvalu music at Massey Community Hub. Weekly volleyball events are held at Rutherford College.
55. In its application, Niutao indicated its plan to continue with the above activities and to include weaving, dance, language and vaka (canoe making) in the library space. Advocacy will be provided for Tuvaluan settlement in terms of immigration and social services and the large space could be co-shared for different groups within the Tuvaluan community for performance and cultural practices.
56. Niutao vision for the space is to promote cultural identity and be a vibrant place of belonging. It will be open to all community groups to use, where collaboration will happen between groups. Niutao see opportunities to work with migrant business owners, Maori entrepreneurs and current businesses including creative arts.
57. Niutao has indicated that the facility will be used immediately and are keen to work with Tangata Whenua, non-Pasifika, rainbow and other communities.
58. The space would be utilised by Niutao 40 hours per week. A further 20 plus hours would be used to optimise the space for sharing and collaboration with other groups.
Public Notification
59. Prior to the granting of a lease, public notification and iwi engagement is required. There is no cost to the Henderson-Massey Local Board for these processes.
60. It is recommended that the Henderson-Massey Local Board delegate to the Chair to appoint a hearings panel to hear any submissions received as a result of the public notification process.
Tauākī whakaaweawe āhuarangi
Climate impact statement
61. The designated impact level of the recommended decision on green-house gas emissions falls within the “no impact” category because the proposal continues an existing activity and does not introduce new sources of emissions.
62. The site at 545 Don Buck Road, Massey is not an area predicted to be a flood plain or flood prone area.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
63. In compiling the recommendations contained herein staff have obtained input from colleagues in the Arts, Community and Events Department and Operational Management and Maintenance. No concerns were raised regarding this proposal.
64. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.
65. The report recommendation for the most suitable group is based on the objective analysis of the applications, that include local board plan criteria, local need, councils Auckland Council Community Occupancy Guidelines 2012 provisions and the assessment of information provided by each applicant.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
66. On 11 February 2020, applications were reported to a local board workshop for discussion and identification of a preferred tenant group. The three highest scoring groups from the staff analysis were shortlisted and asked to present to the local board to provide further information on the utilisation and opportunities for collaboration in the library space.
67. On 10 March 2020, YMCA North Incorporated, Sport Waitakere Trust and Niutao Community Trust provided individual presentations to the local board. Each group had ten minutes to elaborate on how to best utilise the space, who they would collaborate with and how it would work.
68. A further workshop was held with the local board on 7 April 2020 to discuss the presentations. At the conclusion of the workshop, staff were given direction from the local board to investigate the use of the space as a cultural hub for pacific groups.
69. Staff met on 24 April 2020 and 28 May 2020 to discuss the direction of the local board. Comprehensive information was provided and presented at a workshop to assist the local board in further assessing the proposals.
70. A final workshop was held on 23 June 2020 to discuss and summarise the options presented to the local board throughout the workshop discussions held between February 2020 and June 2020.
71. The Auckland Council Community Occupancy Guidelines 2012 recommends a lease term for council-owned land and/or buildings of five years with one further five year right of renewal.
72. The Henderson-Massey Local Board may, at its discretion, choose to vary from the staff recommendation in the report, as they deem appropriate.
Tauākī whakaaweawe Māori
Māori impact statement
73. Delivering on Auckland Council’s commitment to Māori at a local level is a priority for local boards. Henderson-Massey Local Board are focused on building strong and meaningful relationships with local Māori to ensure that Māori needs and aspirations are understood.
74. Mana Whenua engagement was undertaken in August 2019 and involved email contact with 11 iwi/hapū who have an interest in the Henderson-Massey area. The email contained detailed information on the land and facility and invited iwi representatives to hui and/or for a kaitiaki site visit to comment on any spiritual, cultural, or environmental impacts with respect to the land. No objections were raised.
75. Notice was also forwarded to Mana Whenua on 1 November 2019 advising the dates and times for the viewings of the library space.
76. A community outcomes plan will be developed to include activities that support Māori outcomes and Auckland Council’s commitment to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.
Ngā ritenga ā-pūtea
Financial implications
77. Provided there are no objections, the cost implications for Auckland Council is the cost of public notification of the lease estimated at $750.00. This cost will be borne by the Community Facilities Department.
78. Should there be a hearings process this may incur additional costs.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
79. If the Henderson-Massey Local Board resolve not to grant the new lease the council-owned building will remain vacant which in turn will have a negative impact on the desired local board outcomes.
80. Buildings that are left vacant are more susceptible to being vandalised.
Ngā koringa ā-muri
Next steps
81. Subject to the Henderson-Massey Local Board granting a community lease and there being no objections received following the public notification, council staff will work with key representatives to finalise the lease agreement.
82. A community outcomes plan will be negotiated with the successful applicant subject to one month’s public notification of the lease, and with no objections. The community outcomes plan will be approved via a memorandum to the Henderson-Massey Local Board.
Ngā tāpirihanga
Attachments
No. |
Title |
Page |
a⇩ |
Site Map of Massey Leisure Centre, 545 Don Buck Road, Massey |
25 |
Ngā kaihaina
Signatories
Authors |
Michelle Knudsen - Lease Advisor |
Authorisers |
Rod Sheridan - General Manager Community Facilities Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
Henderson-Massey Local Board 18 August 2020 |
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Attachment A – 545 Don Buck Road, Massey
Site Map of Massey Leisure Centre, 545 Don Buck Road, Massey outlined in blue.
Proposed leased area for 545 Don Buck Road, Massey, being 939m² (more or less) outlined in blue and marked A
18 August 2020 |
|
New community lease to The Edmonton Community Kindergarten Incorporated, Lloyd Morgan Lions Club Park, 247 Edmonton Road, Te Atatu South
File No.: CP2020/10294
Te take mō te pūrongo
Purpose of the report
1. To grant a new community lease to The Edmonton Community Kindergarten Incorporated located on part of Lloyd Morgan Lions Club Park, 247 Edmonton Road, Te Atatu South.
Whakarāpopototanga matua
Executive summary
2. The Edmonton Community Kindergarten Incorporated has a Deed of Lease with the former Waitakere City Council commencing 1 September 2010 for a term of five years to 31 August 2015. There is a further renewal term of five years commencing 1 September 2015 and the lease fully expires 31 August 2020.
3. The kindergarten resides in the basement of the council owned Te Atatu South Community Centre and currently pays an annual rent of $2,133 plus GST.
4. The property sited at 247 Edmonton Road, Te Atatu South is described as Lot 38 DP 37137 – 1.1938 ha – Part NA203/7 (Cancelled) and is held in fee simple by Auckland Council (council) as a classified local purpose (community buildings) reserve.
5. At the expiry of a lease for a council owned building, it is good practice to review alternatives for the use of the premises. An expression of interest process can be undertaken to gauge interest and best use.
6. If the incumbent group is required in the area and performing well, the Henderson-Massey Local Board has the authority to grant a new community lease to the incumbent group without undergoing an expressions of interest process.
7. This report recommends Henderson-Massey Local Board approve a new community lease to the kindergarten for a term of five years with one five year right of renewal commencing 1 September 2020.
Ngā tūtohunga Recommendation/s That the Henderson-Massey Local Board: a) approve a new community lease to The Edmonton Community Kindergarten Incorporated for 900 m2 (more or less) on part of Lloyd Morgan Lions Club Park, 247 Edmonton Road, Te Atatu South, described as Lot 38 DP 37137 – 1.1938 ha – Part NA203/7 (Cancelled), (Attachment A), on the following terms and conditions: - i) term: five years commencing 1 September 2020 with one five year right of renewal ii) rent: $1.00 plus GST per annum if requested iii) maintenance fee: $500 plus GST per annum iv) the Edmonton Community Kindergarten Incorporated Community Outcomes Plan as approved be attached to the community lease document (Attachment B). v) all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977. |
Horopaki
Context
8. This report considers the recommendation for a new community lease to the kindergarten located at 247 Edmonton Road, Te Atatu South
9. The Henderson-Massey Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.
Tātaritanga me ngā tohutohu
Analysis and advice
The Land
10. The land is described as Lot 38 DP 37137 – 1.1938 ha – Part NA203/7 (cancelled). Lot 38 is held in fee simple by Auckland Council as classified local purpose (community buildings) reserve.
11. With the classification of the land there are no statutory requirements to publicly notify or engage with Mana Whenua in granting the lease.
The Facility
12. The Te Atatu South Community Centre is situated close to the north-western motorway and is in a high-profile location, close to shopping centres and on a bus route with high foot traffic. The centre has a main hall, meeting room, activity room and a committee room which is leased to Waitakere Grey Power Association Incorporated. The kindergarten is located in the basement of the Te Atatu South Community Centre.
13. An asset assessment report was undertaken on 8 June 2020 and the entire building including the kindergarten is in a satisfactory condition.
The Edmonton Community Kindergarten Incorporated
14. The kindergarten is a not for profit organisation providing the highest standard in early childhood education. It is managed by a committee of whanau and teachers who provide a safe and stimulating environment.
15. The kindergarten was registered as an incorporated society on 27 January 1984. Its objectives are:
- to provide the highest possible standard of pre-school education available
- to provide a happy and stimulating environment for pre-school children
- to help prepare pre-school children for their entry into Primary School.
16. The kindergarten offers 20 hours free early childhood education for 2-5-year-olds and is licenced for 30 children per session. The kindergarten is open from 8.30am to 3.30pm, Monday to Friday and offers placements to two-year-old children and supports student teachers in training over a period of three years including international early childhood teachers.
17. The recommended term for an established group in a council owned building under the Auckland Council Community Occupancy Guidelines 2012 is five years with a five year right of renewal.
Tauākī whakaaweawe āhuarangi
Climate impact statement
18. The impact level of the recommended decision on green-house gas emissions falls within the “no impact” category because the proposal continues an existing activity and does not introduce new sources of emissions.
19. The site at 247 Edmonton Road, Henderson is not an area predicted to be a flood plain or flood prone area.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
20. In compiling the recommendations contained herein staff have obtained input from colleagues in the Arts, Community and Events department, Operational Management and Maintenance and Parks Sports and Recreation. No concerns were raised regarding the proposed lease to the kindergarten.
21. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
22. The recommendations in this report were workshopped with the local board on 28 April 2020.
23. The recommendation for a new lease to The Edmonton Community Kindergarten Incorporated supports the Henderson-Massy Local Board Plan 2017 outcomes:
· a network of vibrant and loved urban neighbourhoods
· a thriving local economy that supports quality of life
· communities know each other and work together on common interests
· community facilities are vibrant and welcoming places at the heart of our community.
24. The Auckland Council Community Occupancy Guidelines 2012 recommends a lease term for council-owned land and/or buildings of five years with one further five year right of renewal.
25. The Henderson-Massey Local Board may, at their discretion, choose to vary these recommendations on a case-by-case basis as they deem appropriate. The guidelines suggest that where a term is varied, it aligns to one of the recommended terms contained in the guidelines.
Tauākī whakaaweawe Māori
Māori impact statement
26. Delivering on Auckland Council’s commitment to Māori at a local level is a priority for local boards. Henderson-Massey Local Board are focused on building strong and meaningful relationships with local Māori to ensure that Māori needs and aspirations are understood.
27. One third of children who attend the kindergarten are Māori. The kindergarten promotes partnerships with parents, whanau and the community that reflects Aotearoa New Zealand’s commitment to the principles of Te Whāriki, the New Zealand early childhood curriculum, by actively supporting the identity, language and culture of its children and whanau. Teachers are committed to embedding Te Reo Māori and Te Ao Māori into its programmes.
28. A community outcomes plan will be developed with the kindergarten to include activities that support Māori outcomes and Auckland Council’s commitment to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.
Ngā ritenga ā-pūtea
Financial implications
29. Rent is currently $2,133 plus GST. There will be a shortfall in revenue as the recommendation in the report will reduce the rent to $1.00 plus GST per annum – partially offset with the introduction of the $500 per annum maintenance charge. Any shortfall in rental revenue will need to be offset by the Henderson-Massey Local Board budget.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
30. If a new community lease is not granted this will inhibit the kindergarten’s ability to continue to provide its services to the local community.
Ngā koringa ā-muri
Next steps
31. Subject to the Henderson-Massey Local Board granting a new community lease, council staff will work with key representatives of the kindergarten to finalise the lease agreement.
Attachments
No. |
Title |
Page |
a⇩ |
Site Map of Lloyd Morgan Lions Club Park, 247 Edmonton Road, Te Atatu South |
31 |
b⇩ |
The Edmonton Community Kindergarten Incorporated Community Outcomes (Draft) |
33 |
Ngā kaihaina
Signatories
Authors |
Michelle Knudsen - Lease Advisor |
Authorisers |
Rod Sheridan - General Manager Community Facilities Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
Henderson-Massey Local Board 18 August 2020 |
|
Site Map of Lloyd Morgan Lions Club Park, 247 Edmonton Road, Te Atatu South
Proposed leased area to The Edmonton Community Kindergarten Incorporated being 906m2 (more or less) outlined in red and marked A
18 August 2020 |
|
Name and Location of Land/Facility |
247 Edmonton Road Te Atatu South |
Name of the Community it serves |
Henderson and the surrounding area |
Local Board Area |
Henderson-Massey |
Name of Community Group |
The Edmonton Community Kindergarten Incorporated |
Postal Address |
PO Box 83089 Te Atatu South |
Auckland Council and/or Local Board Priority |
Performance Measure |
Target |
Achievements |
LB Outcome - Communities know each other and work together on common interests
Auckland Plan Outcome - A fair, safe and healthy Auckland
|
Hours of operation
|
List the number of hours the facility is made available
|
|
|
Operational staff
|
List the number of paid staff
List the number of volunteer staff
|
|
|
Attendance
|
List the number of children aged 2-5 years attending Edmonton Community Kindergarten
|
|
|
Promote the kindergarten and its services
|
Provide evidence on how the kindergarten promotes its purpose
|
|
|
Māori identity and wellbeing |
List the benefits of Te Whāriki |
|
LB Outcome Community facilities are vibrant and welcoming places at the heart of our communities
Auckland Plan Outcome A fair, safe and healthy Auckland |
Environmental Care
Users of the kindergarten are encouraged to recycle
|
Ensure that the leased area is clean and tidy and free of any litter or rubbish
List the recycling initiatives in place to encourage children to recycle
|
|
|
Health & Safety Practices
|
Ensure first aid kit is kept on-site
Provide evidence that Health & Safety is effectively managed on-site
|
|
18 August 2020 |
|
Henderson-Massey Quick Response Round One 2020/2021 grant allocations
File No.: CP2020/10314
Te take mō te pūrongo
Purpose of the report
1. To provide the Henderson-Massey Local Board with information on applications in Henderson-Massey Quick Response Round One 2020/2021 to enable a decision to fund, part fund or decline each application.
Whakarāpopototanga matua
Executive summary
2. This report presents applications received in Henderson-Massey Quick Response Grants Round One 2020/2021 (refer Attachment B).
4. The local board will approve their annual budget for 2020/2021 at their 18 August 2020 business meeting. This report is also being considered at the same meeting, which will include the community grants budget for the 2020/2021 financial year. The draft community grants budget is $123,870.
5. Sixteen applications were received for Quick Response Round One 2020/2021, requesting a total of $31,887.26.
Recommendation/s That the Henderson-Massey Local Board: a) agree to fund, part-fund or decline each application received in Henderson-Massey Quick Response Round One:
|
Horopaki
Context
6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.
7. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.
8. The local board grants programme sets out:
· local board priorities
· lower priorities for funding
· exclusions
· grant types, the number of grant rounds and when these will open and close
· any additional accountability requirements.
9. The Henderson-Massey Local Board adopted the Henderson-Massey Local Board Community Grants Programme 2020/2021 on 19 May 2020 (Attachment A). The document sets application guidelines for contestable grants.
10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.
Tātaritanga me ngā tohutohu
Analysis and advice
11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.
Tauākī whakaaweawe āhuarangi
Climate impact statement
12. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
13. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.
14. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
15. Local boards are responsible for the decision-making and allocation of local board community grants. The Henderson-Massey Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.
16. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.
17. A summary of each application received through Henderson-Massey Quick Response Round One 2020/2021 (Attachment B) is provided.
Tauākī whakaaweawe Māori
Māori impact statement
18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.
19. Ten applicants applying to Henderson-Massey Quick Response Round Two indicated that their project targets Māori or Māori outcomes.
Ngā ritenga ā-pūtea
Financial implications
20. The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028 and local board agreements.
21. The local board will approve their annual budget for 2020/2021 at their 18 August 2020 business meeting. This report is also being considered at the same meeting, which will include the community grants budget for the 2020/2021 financial year. The draft community grants budget is $123,870.
22. Sixteen applications were received for Quick Response Round One 2020/2021, requesting a total of $31,887.26.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
23. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.
Ngā koringa ā-muri
Next steps
24. Following the Henderson-Massey Local Board allocation of funding for the Quick Response Round One, the grants staff will notify the applicants of the local board’s decision.
Attachments
No. |
Title |
Page |
a⇩ |
Henderson-Massey Local Grant Programme 2020/2021 |
41 |
b⇨ |
Henderson-Massey Quick Response Grants Round One 2020/2021 Applications (Under Separate Cover) |
|
Ngā kaihaina
Signatories
Authors |
Erin Shin - Community Grants Coordinator |
Authorisers |
Marion Davies - Grants and Incentives Manager Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
18 August 2020 |
|
Approval for a new road name at 3-9 Crieff Place, Te Atatu Peninsula.
File No.: CP2020/10452
Te take mō te pūrongo
Purpose of the report
1. To seek approval from the Henderson-Massey Local Board (local board) to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 3-9 Crieff Place, Te Atatu Peninsula.
Whakarāpopototanga matua
Executive summary
2. Auckland Council’s road naming guidelines set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.
3. Kāinga Ora have proposed the names presented in the tables below for consideration by the Local Board. All three names have been suggested by Te Kawerau a Maki.
4. Any of the 3 proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Mana Whenua have also been consulted.
5. The proposed names for the new private road at 3-9 Crieff Place are:
· Pāhekoheko Place (Applicant Preferred)
· Taukaea Place (Alternative 1)
· Tauhere Place (Alternative 2)
Recommendation/s That the Henderson-Massey Local Board: a) approves the name Pāhekoheko Place (applicant’s preferred name) for the new private road created by way of subdivision at 3-9 Crieff Place, Te Atatu Peninsula in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60336935 and SUB60336937). |
Horopaki
Context
6. Resource consent BUN60336935 (subdivision reference number SUB60336937) was issued in August 2019 for the construction of thirteen residential dwellings and one commonly owned access lot (COAL). The front two dwellings will gain access from Crieff Place, whilst the rear eleven dwellings will access directly off the COAL.
7. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the COAL requires a road name because it serves more than five lots.
8. Site and location plans of the development can be found in Attachments A and B respectively.
Tātaritanga me ngā tohutohu
Analysis and advice
9. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.
10. Auckland Council’s road naming criteria typically require that road names try reflect one of the following local themes, with the use of Māori names being actively encouraged. Themes can include:
· a historical, cultural, or ancestral linkage to an area
· a particular landscape, environmental or biodiversity theme or feature or
· an existing (or introduced) thematic identity in the area.
11. All three names were suggested by Te Kawerau ā Maki. The following description is provided by Robin Taua-Gordon from Te Kawerau ā Maki on the theme of their names:
“Te Kawerau a Maki refer to the Waitematā Harbour as Wai te matā o Kahu. This name comes from a mauri stone called “Te Mata” which was placed on the rock of that name (Boat Rock) by the Te Arawa ancestor Kahumatamomoe. As descendants of the crew of the Arawa canoe, Te Kawerau ā Maki in time became guardians of this mauri and retain the karakia associated with it to this day.
The names that I have chosen for this COAL relate to the theme of connection. Reflecting the historical connections between Te Kawerau a Maki and Te Arawa (particularly in this area), and the personal connections that will be formed between the people that will eventually live in this development and the actual connection that is being created by the COAL.”
12. The Applicant’s proposed names and meanings are set out in the table below:
Table 1: Proposed names and meanings suggested by Te Kawerau a Maki
Proposed name |
Meaning (as described by Te Kawerau a Maki) |
Pāhekoheko Place (Applicant preferred) |
Māori word meaning: to combine, co-operate, join, join together, unite, interact, associate, integrate, mix. |
Taukaea Place (Alternative 1) |
Māori word meaning: link, connection, linkage. Alternative Māori meaning: (noun) rope. |
Tauhere Place (Alternative 2) |
Māori word meaning: link, connection, linkage. |
13. All the name options listed above are acceptable for use, having been assessed by the Council Subdivision team to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region, therefore it is up to the local board to decide upon the suitability of the names within the local context.
14. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use and not duplicated elsewhere in the region.
15. ‘Place’ is an acceptable road type for the new private road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.
16. Mana whenua were consulted in line with agreed processes and requirements – see the ‘Māori Impact Statement’ section of this report for more details.
Tauākī whakaaweawe āhuarangi
Climate impact statement
17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
18. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.
Tauākī whakaaweawe Māori
Māori impact statement
20. The naming of roads is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity. To aid Local Board decision making, the ‘Auckland Council Road Naming Guidelines’ includes:
· The Objective of recognising ancestral linkages to areas of land by engagement with mana whenua and the allocation of road names as appropriate, as well as the Principle that Māori road names are actively encouraged, and
· An agreed process to enable mana whenua to provide timely feedback on all proposed road names in a manner they consider appropriate.
21. The road names proposed in this report have been provided to all mana whenua for consideration by the applicant on 20 April 2020.
22. Nga Maunga Whakahii o Kaipara and Ngāti Whātua Ōrākei deferred to Te Kawerau ā Maki, who suggested three names which the applicant has included in their proposal.
23. Despite being contacted, no other iwi provided responses or comments, or suggested any other road name options.
Ngā ritenga ā-pūtea
Financial implications
24. The road naming process does not raise any financial implications for the Council.
25. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
26. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.
Ngā koringa ā-muri
Next steps
27. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by local councils.
Attachments
No. |
Title |
Page |
a⇩ |
Site Plan for 3-9 Crieff Place |
47 |
b⇩ |
Location Plan for 3-9 Crieff Place |
49 |
Ngā kaihaina
Signatories
Authors |
Elizabeth Salter - Subdivision Technical Officer |
Authorisers |
Trevor Cullen - Team Leader Subdivision Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
18 August 2020 |
|
Auckland Transport's update for August 2020
File No.: CP2020/10794
Te take mō te pūrongo
Purpose of the report
1. To provide an update to the Henderson-Massey Local Board (the Board) on Auckland Transport (AT) matters in its area and an update on its local board transport capital fund (LBTCF).
Whakarāpopototanga matua
Executive summary
2. Included is a list of the public consultations sent to the Board for July 2020 for comment and the decisions of the Traffic Control Committee of AT for July 2020 as they affect the Board’s area.
Recommendation/s That the Henderson-Massey Local Board: a) receive Auckland Transport’s update for August 2020. |
Horopaki
Context
3. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.
Tātaritanga me ngā tohutohu
Analysis and advice
Local Board Transport Capital Fund (LBTCF)
4. With the Council’s Emergency Budget now confirmed, the LBTCF for the 2020/2021 Financial Year has been set at $5.0 million, for allocation across the 21 Local Boards. Allocation will still be based on the Local Board Funding Policy. Decisions about the 2021/2022 and 2022/2023 Financial Years will form part of the LTP/RLTP discussions but early indications are that these years will also see a more constrained capital programme, than prior to the COVID crisis. The specific budget available for the LBTCF in 2021/2022 and 2022/2023 will be determined by the prioritisation of the capital programme through the RLTP and will be subject to the usual consultation and submission processes.
Community Safety Fund (CSF)
5, The Community Safety Fund is funded from Auckland Transport’s safety budget and is dependent on the level of funding Auckland Transport receives from Council. Current indications are that this level of funding will be significantly constrained. Public consultation and the design work informed by this consultation, is progressing, with a view to having projects designed and ready to go, when money becomes available.
Tauākī whakaaweawe āhuarangi
Climate impact statement
5. Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.
6. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
7. The impact of information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
Local Board Issues Being Investigated
8. The Local board have requested the following issues be investigated. These are still under investigation:
· Glendene Pavement repairs
· Roberts Road Shops -Te Atatu Road Intersection Safety Issues
· Pedestrian Crossing request- Great North Road /Kirby Avenue (between the Glendene shops and the Felgrove St lights)
Consultation documents on proposed improvements
9. Consultation documents for the following proposals have been provided to the Henderson-Massey Local Board for its feedback and are summarised below for information purposes only.
10. After consultation, Auckland Transport considers the feedback received and determines whether to proceed further with the proposal as consulted on or proceed with an amended proposal if changes are considered necessary.
· Planned changes: Kohuhu Lane and Rotu Drive, Massey - Parking Changes
· Proposed Pedestrian Improvements – 67 Bruce McLaren Road, Henderson
· Proposed Intersection Signalisation – Central Park Drive/ School Road, Te Atatu South
· Harbour View Road, Te Atatu, Bus Layover.
Auckland Transport’s Traffic Control Committee (TCC) report
11. Decisions of the TCC during the month of July 2020 affecting the Henderson/Massey Local Board area are listed below:
Date |
Street (Suburb) |
Type of Report |
Nature of Restriction |
Decision |
1-July-20 |
Granville Drive, Massey
|
Amended Public Election Sign Site Report
|
Removal of Public Site For The Display of Election Signs
|
CARRIED |
1-July-20 |
Sturges Road, Henderson
|
Amended Public Election Sign Site Report
|
Removal of Public Site For The Display of Election Signs
|
CARRIED |
Tauākī whakaaweawe Māori
Māori impact statement
12. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.
Ngā ritenga ā-pūtea
Financial implications
13. The proposed decision of receiving the report has no financial implications.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
14. AT will not be able to report with certainty on our Programme.
15. However, under both proposed revisions to the budget AT’s capital and operating budgets will be reduced. Therefore, we can expect that some projects we had planned for 2020/2021 may not be able to be delivered and we expect this will be disappointing to communities that we had already engaged with.
16. Both the Community Safety Fund and the Local Board Transport Capital Fund may be impacted by these budget reductions. To mitigate this risk the board is to clearly communicate the board’s priorities so staff supporting it may plan and to make the best use of any available funds.
Ngā koringa ā-muri
Next steps
17. Auckland Transport will provide another update report to the Board in August 2020.
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
Authors |
Owena Schuster – Elected Member Relationship Manager (Henderson-Massey) |
Authorisers |
Jonathan Anyon – Elected Member Relationship Team Manger Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
Henderson-Massey Local Board 18 August 2020 |
|
Approval of the Henderson-Massey Local Board Community Facilities work programme 2020 - 2023
File No.: CP2020/10562
Te take mō te pūrongo
Purpose of the report
1. To approve the Henderson-Massey Local Board Community Facilities work programme 2020/2021 and approve the 2021/2022 and 2022/2023 work programmes in principle.
Whakarāpopototanga matua
Executive summary
2. The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.
3. This report presents the Henderson-Massey Local Board’s Community Facilities work programme and associated budgets for approval for the 2020/2021 financial year and for approval in principle for the subsequent two financial years, 2021/2022 and 2022/2023 (see Attachment A).
4. The work programme responds to the following outcomes and objectives that the Henderson-Massey Local Board (local board) identified in the Henderson-Massey Local Board Plan 2017:
· Outcome 1: A network of vibrant and loved urban neighbourhoods
· Outcome 4: Community facilities are vibrant and welcoming places at the heart of our communities Outcome
· Outcome 5: It is easy to get around without a car
5. Auckland Council’s (council) financial position has been severely impacted by the COVID-19 pandemic. Council’s Emergency Budget for 2020/2021 has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic.
6. The reduction in anticipated budgets has required the reprioritisation of projects and activities that can be accommodated within the local board’s revised budget.
7. The local board provided feedback to staff on the projects it would like to fund in anticipation of its reduced budgets in a series of workshops between November 2019 and July 2020.
8. A number of projects in the work programme for the 2021/2022 or 2022/2023 financial years have been identified as part of the Risk Adjusted Programme (RAP). Approval is sought for these projects to commence at the beginning of the 2020/2021 year so that they can be delivered early in the event that projects approved for delivery in 2020/2021 are delayed for any unforeseen reason.
9. The work programme includes projects proposed to be funded from regional programmes, including local and sports field development (growth), coastal renewals, slips prevention and the Natural Environment Targeted Rate programmes. Inclusion of these projects in the local board work programme is subject to approval by the relevant Governing Body committees.
10. It is recommended that the local board approve the inclusion of these projects in the work programme and provide feedback for consideration by the relevant Governing Body committees.
11. Additionally, there are some external sources of funding not held by council that contribute to projects such as Panuku Development Auckland and Auckland Transport funding.
12. Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.
Recommendation/s That the Henderson-Massey Local Board: a) approve the Community Facilities work programme 2020/2021 and associated budget. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report). b) approve in principle the Community Facilities work programme 2021/2022 and 2022/2023. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report). c) approve the Risk Adjusted Programme (RAP) projects identified in the work programme (Attachment A to the agenda report) as projects that will commence and may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2020/2021 financial year. d) note that approval of budget allocation in the 2020/2021 year for multi-year projects implies the local board’s support for the projects in their entirety. e) note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development and Natural Environment Targeted Rate budgets are subject to approval of the identified budget allocation by the relevant Governing Body committees. f) provide feedback for consideration by the relevant Governing Body committees in relation to the projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets. g) note that budget allocations for all projects in the Community Facilities work programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses. |
Horopaki
Context
13. Work programmes are presented to local boards for approval each year. The 2020–2023 Community Facilities work programme, detailed in the attachments, contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance. The projects identified in the work programme have been prioritised for investment based on a combination of local board feedback through a series of workshops, staff assessments of assets and key stakeholder input.
14. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position, which has had flow on effects for the budget for the 2020/2021 financial year. Given the new financial realities facing Auckland, council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic.
15. The COVID-19 pandemic occurred part way through the planning cycle for the development of the 2020/2021 work programme. This resulted in a disruption to the work programme development process, including requiring a reprioritisation exercise for all proposed activity.
16. The work programme responds to the outcomes and objectives that the local board identified in the Henderson-Massey Local Board Plan 2017. The specific outcomes that are reflected in the work programme are:
· Outcome 1: A network of vibrant and loved urban neighbourhoods
· Outcome 4: Community facilities are vibrant and welcoming places at the heart of our communities
· Outcome 5: It is easy to get around without a car.
17. The following adopted strategies and plans also guided the development of the work programme:
· Henderson-Massey Play Network Gap Analysis Report
· Henderson-Massey Open Space Network Plan
· Community Facilities Network Plan Action Plan
· Service Outcome Assessments completed by Parks Services
· Te Atatū South Centre Plan
18. The Community Facilities work programme is a three-year programme, which clearly demonstrates the phasing of project delivery and enables the organisation to prepare for delivery. The local board is asked to approve a new three-year work programme each year (approve year one and approve in principle years two and three).
Tātaritanga me ngā tohutohu
Analysis and advice
19. The proposed work programme is made up of activities continuing from previous financial years and new initiatives supported by the local board.
20. Due to COVID-19 impacts, the Emergency Budget means that the budgets available to the local board are reduced from those previously anticipated and as a result, some activity that was previously proposed for 2020/2021 has been deferred or removed from the draft work programme through a reprioritisation exercise.
Capital works programme
21. Investment in the capital works programme will ensure that council facilities and open spaces in the Henderson-Massey Local Board area remain valuable and well-maintained community assets.
22. The overall capital works programme includes projects for which the local board has discretion to allocate budget, referred to as the local programme, and projects from regional programmes.
23. Specific projects within the work programme may have budget allocated from two or more budget sources, including budgets from both local and regional programmes.
24. The work programme includes both new projects and existing projects that have been continued from the previous financial year where those projects require multiple years for delivery (multi-year projects). All projects include actual anticipated spend as there will be no carry forward of capital funding from the 2019/2020 financial year.
Local Programme
25. The local programme includes those projects that the local board is funding from its discretionary capex budgets, including:
· Renewals
The local board can allocate its renewals budget towards the renewal of any
council owned asset.
· Locally Driven
Initiative (LDI)
The local board has the discretion to allocate its LDI capex budget to any
projects that deliver a council asset or as a capital grant to a third party to
deliver an asset made available for public use. The Emergency Budget includes a
reduction in the LDI budget available for each local board from that
anticipated prior to the COVID emergency.
26. In preparing recommendations for the local programme, a number of matters have been considered, including:
· strategies and plans
· service assessment input from Community Services
· asset condition assessments
· input from operational maintenance teams and staff working within facilities
· budget availability.
27. Table 1 shows key projects included in the work programme.
Table 1: Key projects in the work programme
ID number |
Activity name |
Activity description |
FY20/21 Budget |
Total Budget |
18623
|
Coletta Esplanade - renew and upgrade section of cycleway |
Renew and upgrade a section of the Henderson Creek cycleway, adjacent to Central Park Drive. FY18/19 - FY19/20 - investigation and design FY20/21 - physical works Risk Adjusted Programme (RAP) project. |
$660,000 |
$731,019 |
20452
|
Corbans Estate Arts Centre - refurbish all buildings
|
Determine building refurbishment priorities for Corbans Estate Art Centre including Waitākere City Art Centre. Undertake physical work as budget allows giving priority to heritage items. FY18/19 - FY19/20 - investigation and design (scope) FY20/21 - FY22/23 - physical works Risk Adjusted Programme (RAP) project. |
$560,112 |
$1,454,765 |
26130
|
Henderson-Massey - design and construct an all-inclusive play/activity space |
Consult, design and construct play and activity spaces which are inclusive. FY19/20 - FY21/22 - investigation and design (including consultation) FY22/23 - FY23/24 - physical works |
$11,000 |
$825,000 |
18103
|
Kelston Community Centre/Te Pae o Kura - comprehensive renewal and upgrade facility |
Refurbish and upgrade the roof, building exterior and interior of the facility. FY18/19 - FY20/21 - investigation and design FY21/22 - FY23/24 - physical works (LDI capex contribution $500,000) |
$350,000 |
$6,041,304 |
27857
|
L1, 20 Alderman Drive - renew outdoor condensing units |
Renew the HVAC outdoor condensing units for Level 1 of the building. FY19/20 - FY20/21 - investigation and physical works |
$83,845 |
$85,000 |
20573 |
Massey Leisure Centre - renew facility Stage 1 |
Undertake earthworks to remove gardens/soil from against the building. Renew guttering and down pipes and generally direct overland flow away from the building. Replace any damaged cladding and structural timbers. FY18/19 - investigation and design FY19/20 - FY20/21 - physical works |
$659,930 |
$849,549 |
18382
|
West Wave Aquatic Centre - comprehensive renewal |
Renew components in the Main Pool, Leisure Pool and Recreation Halls, including heating and ventilation systems, Main Pool Hall Lighting, Building fabric (roof and wall cladding, sauna & steam rooms, changing rooms), Changing Rooms, Fire safety improvements, and sustainability initiatives including reinstatement of the rainwater harvesting system. FY17/18 - FY19/20 - investigation and design FY19/20 - FY24/25 - physical works Risk Adjusted Programme (RAP) project. |
$2,972,216 |
$9,194,001 |
28. Prioritising the delivery of one project may mean other projects have to be phased into later years in order to meet budget requirements. For example, the delivery timing of ID #18103 Kelston Community Centre/Te Pae o Kura - comprehensive renewal and upgrade facility will be phased in later years.
29. The proposed work programme in Attachment A contains:
· number of projects (excluding leases and contract lines) over three years: 83
· indicative cost for proposed projects in the 2020/2021 financial year: $7,419,601.
Regional Programme
30. The Long-term Plan 2018-2028 includes budgets which support the delivery of regional programmes. These budgets are allocated to specific projects within a regional programme by the Governing Body.
31. Where budget is allocated to a project in the regional programme that falls within a local board decision making allocation (e.g. a local park), that project is included in the local board work programme. The local board then has decision making responsibility for that project, within the parameters set by the Governing Body, namely location, scope and budget. For Natural Environment Targeted Rate (NETR) projects, the local board has decision making responsibility within the parameters of the targeted rate framework and the national kauri dieback programme standards for protection of kauri.
32. Regional budgets include:
· local parks and sports field development (growth)
· coastal renewals
· slips prevention and remediation
· Natural Environment Targeted Rate funding (NETR).
33. Projects in the local parks and sports field development programme are identified and prioritised based on consideration of a number of factors, including:
· extent to which residential growth is generating demand for the project
· current levels of provision
· available budget.
34. Projects in the coastal renewals and slips prevention and remediation programme are identified and prioritised based on consideration of a number of factors, including:
· asset condition
· relative hazard and risk
· available budget.
35. The allocation of budget to specific projects will be approved by the relevant Governing Body committee post local board work programme adoption.
36. The local board has an opportunity to provide formal feedback on the growth, coastal and slips allocations, through resolution to this report, for consideration by the relevant Governing Body committee prior to approval of the regional programmes.
37. The Natural Environment Targeted Rate programme is a regional budget under the decision making of the Environment and Climate Change Committee and reported to individual local boards.
Capital Programme Delivery
Cost estimates subject to change
38. Budget allocations within the work programme are best estimates only. Project costings are subject to change and refinement as projects progress through the design and delivery process. Greater clarity will be determined around the specific work required and the cost of delivery of that work once the details are defined.
39. The delivery of individual projects is managed within the overall work programme budget for each local board. Where significant changes to project budgets may need to be considered, or if new projects are added to the work programme, changes may be required to the programme to accommodate final project costs as the year progresses.
Risk adjusted programme
40. A number of projects have been identified in the work programme as “risk adjusted programme (RAP)” projects.
41. Approval is sought for these projects to commence at the beginning of the 2020/2021 year so that they can be delivered early in the event that projects approved for delivery in 2020/2021 are delayed for any unforeseen reason
Changes to the work programme
43. Local boards have given a general delegation to the Chief Executive subject to terms and conditions contained in the local board delegation protocols.
44. In relation to work programmes, the delegation protocols require local boards to approve work programmes annually and require staff to seek a decision from the board for “any proposed variations to the approved work programme that may result in an overspend.” The protocols also include a range of more general requirements for reporting to boards, including “decisions of a politically sensitive nature”, “any other matters specified by the Local Board Chair”, and to report other matters on request of the Chair.
45. Staff propose that in addition to proposed work programme variations “that may result in an overspend”, other proposed variations that impact on the agreed outcomes of approved projects or the delivery of the overall approved work programme should also be referred to the board for a decision. Such changes include:
· changes to an approved projects activity description or activity benefit
· changes to project budget or timing that impact other approved projects in the programme
· cancellation of a project
· addition of a new project.
46. More minor changes that do not substantially alter the approved work programmes will be made by staff under general delegation, following discussion with the board, and noted in the quarterly reports.
Operational maintenance work programme
47. The regular maintenance of all council-owned built and open space assets plays an important part in:
· increasing the long-term durability of Community Facilities assets
· improving the safety of Community Facilities assets
· ensuring the enjoyment of Community Facilities assets by the users.
48. In the Community Facilities work programme, there are three line items dedicated to all maintenance in the local board area:
· Full Facilities Maintenance Contracts – these contracts include all buildings, parks and open space assets, sports fields, coastal management, storm damage response and streetscapes maintenance
· Arboriculture Maintenance Contracts – these contracts include all tree management and maintenance
· Ecological Restoration Maintenance Contracts – these contracts include pest plant management within ecologically significant areas and animal pest management across all parks and reserves
49. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report. Community Facilities is also providing additional regular updates to all elected members on contractor performance.
Leasing work programme
50. Community leases are a valuable way in which the council provides support to not-for-profit community organisations across the region. These groups provide a wide range of community activities and services aligned with recognised local priorities and are a key part of the mosaic of community activity and infrastructure in Auckland.
51. The detailed list of the community leases and licences that will expire or are due for renewal over the 2020/2021 financial year is provided in Attachment B. Following approval of the work programme staff will proceed with review and renewal of these leases and licences as appropriate during the course of the financial year.
52. Two additional project lines include those leases and licences proposed to be progressed in the 2021/2022 and 2022/2023 financial years respectively.
53. Straight forward lease renewals without variations will be processed in accordance with agreed delegations with a written memo to the local board providing the opportunity for the local board to request further information or a formal report. Expired and more complex community leases will be reported to the local board at a business meeting.
Locally Driven Initiatives (LDI) operational activities
54. There are three projects in the 2019/2020 Community Facilities work programme that had budget allocated from the Henderson-Massey Local Board locally driven initiatives (LDI) operational budget 2019/2020, with a budget of $39,407.
55. These projects have been included in the 2020/2021 work programme, and the LDI operational budget allocation carried forward from 2019/2020 to 2020/2021 financial year.
56. There are no new LDI Opex projects in the 2020/2021 programme.
Tauākī whakaaweawe āhuarangi
Climate impact statement
· maximum upcycling and recycling of old material
· installation of energy efficiency measures
· building design to ensure the maximum lifetime and efficiency of the building is obtained
· lifecycle impacts of construction materials (embodied emissions)
· exposure of building location to climate change hazards (sea level rise, flooding (floodplains), drought, heat island effect)
· anticipated increase in carbon emissions from construction, including contractor emissions
· lifecycle impacts of construction materials.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
58. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
59. The Community Facilities work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.
60. Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.
61. The activities in the proposed work programme align with the Henderson-Massey Local Board Plan 2017 outcomes.
Tauākī whakaaweawe Māori
Māori impact statement
62. The Community Facilities work programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions. Table 2 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.
Table 2: Māori impact assessment of proposed activities
ID number |
Activity name |
Māori impact |
26347 |
Henderson-Massey - renew park and facility signage FY20/21 |
Renewal of signage will include parks included in the programme Te kete rukuruku – gifting of Māori names. |
63. Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori. It guides staff to deliver on agreed work programme activities and support the local board to achieve the outcomes in its local board plan.
64. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.
Ngā ritenga ā-pūtea
Financial implications
65. Financial implications of COVID-19 Emergency Budget have resulted in a reduced renewals budget per local board and significantly reduced development budgets such as growth.
66. Table 3 summarises the relevant budgets, proposed allocation and the balance of unallocated budget available.
Table 3: Budget allocation
Local Budgets |
2020/2021 |
2021/2022 |
2022/2023 |
Renewals - Budget |
$6,496,131 |
$2,725,638 |
$3,330,127 |
Renewals - Proposed Allocation |
$6,514,131 |
$2,725,638 |
$3,330,127 |
Renewals - Unallocated budget |
$0 |
$0 |
$0 |
|
|
|
|
Growth and Development - Allocation |
$0 |
$300,000 |
$0 |
Coastal Renewals - Allocation |
$470,824 |
$77,432 |
$0 |
Slips Prevention - Allocation |
$108,330 |
$166,692 |
$0 |
|
|
|
|
LDI Capex - Proposed Allocation |
$88,250 |
$1,292,257 |
$1,021,000 |
|
|
|
|
LDI Opex - Proposed Allocation (including carry forwards) |
$54,407 |
|
|
|
|
|
|
One Local Initiative (OLI) Allocation |
$0 |
$0 |
$0 |
|
|
|
|
LTP Specific Projects |
$121,660 |
$0 |
$0 |
|
|
|
|
External Funding |
$80,000 |
$130,000 |
$956,321 |
|
|
|
|
Kauri Dieback (NETR) Funding |
$0 |
$121,000 |
$0 |
67. The proposed work programme can be accommodated within the available local board budgets. Approval of the work programme does not have significant financial implications, unless projects experience a significant overspend or underspend.
68. Regular updates on the delivery of the programme will be provided to the local board. These updates will identify progress of all projects and potential amendments to the approved programme including changes to budget allocation and timing.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
69. Where a work programme activity cannot be completed on time, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity. This risk is mitigated by utilising the risk adjusted programme (RAP) to progress those projects identified as ready to proceed under the RAP at the beginning of the financial year.
71. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.
72. Staff believe that the proposed work programme is deliverable within existing resources. Delivery progress will be monitored through the year. Any resourcing challenges arising will be brought to the local board’s attention alongside consideration of implications and options to address challenges.
73. Table 4 shows the identified significant risks associated with activities in the proposed 2020/2021 work programme.
Table 4: Significant risks and mitigations for activities
ID number |
Activity |
Risk |
Mitigation |
Rating after mitigation |
20452 |
Corbans Estate Arts Centre – refurbish all buildings
|
Project is in the investigation and design phase, with some physical work being planned in FY20/21. Uncertainty exists over the extend of the required works. |
Continue to develop and plan the required work and consider staging of the works. |
Low |
Ngā koringa ā-muri
Next steps
75. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.
Attachments
No. |
Title |
Page |
a⇩ |
Henderson-Massey Community Facilities work programme 2020-2023 |
67 |
b⇩ |
Henderson-Massey Community Leasing Work Programme 2020-2023 |
83 |
Ngā kaihaina
Signatories
Authors |
Helen Biffin - Work Programme Lead |
Authorisers |
Rod Sheridan - General Manager Community Facilities Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
Henderson-Massey Local Board 18 August 2020 |
|
Approval of the Henderson-Massey Local Board’s Environment work programme 2020/2021
File No.: CP2020/10648
Te take mō te pūrongo
Purpose of the report
1. To approve the Henderson-Massey Local Board’s Environment work programme 2020/2021.
2. To renew the funding agreement between EcoMatters Environment Trust and the Henderson-Massey Local Board (the board) for a three-year period, until 30 June 2023.
Whakarāpopototanga matua
Executive summary
3. This report presents the board’s environment work programme and associated budgets for approval for delivery within the 2020/2021 financial year (refer Attachment A).
4. The work programme responds to the outcomes identified in the Henderson-Massey Local Board Plan 2017 ‘it is easy to get around without a car’ and ‘natural spaces are valued and restored’.
5. The COVID-19 pandemic has exerted considerable pressure on Auckland Council’s (council) financial position. In July 2020, the Governing Body adopted the council’s Emergency Budget 2020/2021, which has reduced both capital and operating budgets. However, locally driven initiatives (LDI) operational funding has not been reduced.
6. The board provided feedback to Infrastructure and Environmental Services staff on the projects it would like to fund in anticipation of its reduced budgets in a series of workshops. The board indicated its support for the following projects, with budgets as listed below:
· Industrial Pollution Prevention Programme - $12,000
· Kaitiaki Project - Pā Harakeke - $10,000
· Ngā Puna Manaaki Inanga Project - $29,500
· Pest Free Te Atatū Coordinator - $27,000
· Whakapiki te mauri o pukearuhe - $26,000.
7. The board indicated its support for renewing the three-year EcoMatters funding agreement, ending 30 June 2023. This agreement will provide more opportunities for the community organisation to plan for the future, and to ensure sufficient staffing to deliver the agreed work programmes.
8. The renewed funding agreement of $122,700 per annum, adjusted annually for inflation, would run until 30 June 2023, covering the 2020/2021, 2021/2022, and 2022/2023 financial years.
9. Year one of the EcoMatters funding agreement will involve the following initiatives, totalling $122,700:
· EcoFest West Festival - $9,550
· EcoMatters Environment Centre and Sustainability Hub (EcoHub) - $37,050
· Healthy homes on a budget (Project HomeWise) - $10,550
· Love your neighbourhood - $11,650
· Love your streams - $25,400
· Temporary bike hub and permanent bike hub feasibility - $20,000
· War on Weeds - $8,500.
10. The standard performance and exit clauses will be part of the EcoMatters funding agreement to ensure that the board retains maximum flexibility to respond to the changing needs of its communities, and ensure that the agreement does not constrain the decision-making options of the board elected in the next political term.
11. The proposed work programme has a total value of $227,200, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2020/2021 financial year.
12. In addition to these projects, $14,000 has been carried forward from the board’s 2019/2020 low carbon plan budget to the 2020/2021 financial year. This budget will support the completion of the plan, which experienced delays in 2019/2020 due to COVID-19.
13. The board also has $46,500 of asset-based services operational budget for the continuation of the septic tank pumpout programme, in addition to $50,000 from the Harbourview Orangihina Park targeted rate reserve to fund the ongoing Harbourview-Orangihina Ecological Restoration Plan project.
14. Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.
Recommendations That the Henderson-Massey Local Board: a) approve its environment work programme 2020/2021 (Attachment A to the agenda report) including associated budget as summarised in the table below:
b) approve the renewal of a three-year funding agreement with EcoMatters (ending 30 June 2023) noting that with the funding of $122,700, EcoMatters Environment Trust will deliver the following projects in the 2020/2021 financial year: i) EcoFest West Festival - $9,550 ii) EcoMatters Environment Centre and Sustainability Hub (EcoHub) - $37,050 iii) Healthy homes on a budget (Project HomeWise) - $10,550 iv) Love your neighbourhood - $11,650 v) Love your streams - $25,400 vi) Temporary bike hub and permanent bike hub feasibility - $20,000 vii) War on Weeds - $8,500 c) note that $50,000 has been allocated towards the ongoing Harbourview-Orangihina Ecological Restoration Plan project through the Harbourview-Orangihina Park targeted rate reserve, for the 2020/2021 financial year. d) note the allocation of $46,500 asset-based services operational budget towards the septic tank pumpout programme in the 2020/2021 financial year. e) note that $14,000 of locally driven initiatives budget has been carried forward for the 2019/2020 low carbon plan project, for completion as part of the attached work programme in 2020/2021. |
Horopaki
Context
15. Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.
16. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position, which has had flow on effects for budgets available in the 2020/2021 financial year. Given the new financial realities facing Auckland, the council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. However, this does not include a reduction of locally driven initiatives (LDI) operational funding.
17. The COVID-19 pandemic occurred part way through the planning cycle for the development of the 2020/2021 local board work programmes. This led to local boards undertaking a reprioritisation exercise for all proposed activity.
18. The work programme responds to the outcomes and objectives that the local board identified in the Henderson-Massey Local Board Plan 2017. The specific outcomes that are reflected in the work programme are ‘it is easy to get around without a car’ and ‘natural spaces are valued and restored’.
Tātaritanga me ngā tohutohu
Analysis and advice
19. The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or projects and ongoing programmes. It also includes new initiatives supported by the local board.
20. The proposed activities for delivery as part of the board’s environment work programme 2020/2021 are detailed below. Refer Attachment A for further detail.
Industrial Pollution Prevention Programme – $12,000
21. To achieve the local board plan objective ‘the water quality of our streams and tidal areas is improving’, the board indicated it would like to fund a new industry pollution prevention programme through Healthy Waters in the 2020/2021 financial year. This project will educate businesses around proper containment of hazardous materials to help prevent waterway pollution.
22. Two areas have been identified as requiring attention through this programme: Lincoln Road and Henderson Valley. Businesses targeted in Henderson Valley consist of heavy industry such as plastic, metal, and wood manufacturers. Businesses targeted on Lincoln Road consist of smaller sites such as retail, café, and engineering firms.
Kaitiaki Project - Pā Harakeke – $10,000
23. To achieve the local board plan key initiative to ‘support Māori as kaitiaki of the environment when developing community and council projects’, the board has indicated its continued support of the pā harakeke project in the 2020/2021 financial year. This will be year six of a multi-year initiative to develop three pā harakeke (flax gardens) with Māori communities in the Henderson-Massey Local Board area.
24. The board provided $10,000 towards this project in the 2019/2020 financial year, and staff recommend that the board allocate a further $10,000 of its locally driven initiatives budget towards this project in the 2020/2021 financial year.
25. The board’s continued support for this project will provide the community with access to a natural resource and taonga, while also providing environmental learning and development opportunities for local community groups and schools.
Ngā Puna Manaaki Inanga Project – $29,500
26. To achieve the local board plan initiative to ‘identify, protect and improve rare and endangered habitats’, the board has indicated that it would like continue to fund the Ngā Puna Manaaki Inanga project in the 2020/2021 financial year.
27. The board provided $23,000 towards the second year of this project in the 2019/2020 financial year, which enabled Community Waitākere to work alongside the local community to identify potential inanga spawning habitats within the Henderson-Massey Local Board area.
28. Staff recommend that the board allocate $29,500 of its locally driven initiatives operational budget towards the continuation of this project in the 2020/2021 financial year. Year four of this project will involve:
· continuing to monitor the six identified spawning sites
· creating new planting plans
· working with the community to develop signage for three sites
· hosting a community event and educational sessions
· coordinating pest control.
Pest Free Te Atatū Coordinator – $27,000
29. To achieve the local board plan outcome ‘natural spaces are valued and restored’ and the objective ‘people are central to maintaining our environment’, the board has indicated that it would like to continue to provide funding towards a Pest Free Te Atatū coordinator role in the 2020/2021 financial year.
30. This role was created by Community Waitākere in 2018 to support the Pest Free Te Atatū initiative that aims to work with 776 private landowners on the peninsula to undertake pest control on both public and private land. In the 2019/2020 financial year, the board provided $20,000 towards this project.
31. It is recommended that the board allocate $27,000 of its locally driven initiatives operational budget towards this role in the 2020/2021 financial year, which would increase the capacity of the coordinator to include wider community engagement around pest control.
Whakapiki te mauri o pukearuhe – $26,000
32. To achieve the local board plan objective to 'the water quality of our streams and tidal areas is improving' and the key initiative ‘support Māori as kaitiaki of the environment when developing community and council projects’ the board indicated it would like to fund Whakapiki te mauri o pukearuhe in the 2020/2021 financial year.
33. Te Kura Kaupapa Māori o Te Kotuku is located at the headwaters of the Paremuka Stream in Rānui. The kura sits on the former Pukearuhe pā site. Community Waitākere have partnered with the kura and co-developed a restoration and monitoring plan that includes aspirations for the wetland, and explores options for land use including rongoā Māori, pā harakeke, landscaping for easier access to the wetland and creating an outdoor learning space.
34. The teachers, students and interested whānau will be upskilled in environmental monitoring and will start implementing the co-developed plan. This will include planting, weeding and education days. The school would also like to investigate chemical-free weed control methods and will be starting a pest control programme.
EcoMatters Environment Trust funding – $122,700
35. To achieve the local board plan outcome ‘natural spaces are valued and restored’, staff recommend that the board renews its three-year funding agreement with EcoMatters Environment Trust. This will enable the Trust to continue to deliver a number of environmental projects in the Henderson-Massey Local Board area.
36. The board approved a funding agreement for EcoMatters of $107,000 per annum for the 2017/2018, 2018/2019 and 2019/2020 financial years, adjusted annually in accordance with Council’s agreed inflationary mechanism (resolution HM/2017/99). The renewed funding agreement of $122,700 per annum, adjusted annually for inflation, would run until 30 June 2023, covering the 2020/2021, 2021/2022, and 2022/2023 financial years.
37. EcoMatters has demonstrated good stewardship of funding, stable practice and is performing well. In addition, the community organisation has secured funding from a number of other agencies, including the Ministry for the Environment and Watercare, for delivery of environmental initiatives, which provides further confidence in its capabilities and longevity.
38. The funding agreement will be negotiated subject to standard performance and exit clauses to ensure that the board retains maximum flexibility to respond to the changing needs of its communities, and to ensure that the agreement does not constrain the decision-making options of the board elected in the next political term.
39. For the 2020/2021 financial year the funding amount has a total of $122,700. The projects proposed for delivery for the 2020/2021 financial year are listed in Table 1 below, with a brief description and the key deliverables the trust will provide through these projects. Projects for 2021/2022 and 2022/2023 will be agreed as part of annual local environment work programmes.
Table 1. Key deliverables for projects delivered by EcoMatters Environment Trust
Description of Project |
Deliverables |
EcoFest West Festival ($9,550) Funding to support the running of the EcoWest festival held in west Auckland which will run from March-April 2021. |
· This funding will support the community-based environmental festival with access to free public events that provide information and practical ideas for making sustainable living choices · The festival will be marketed to businesses, institutions and community groups acknowledging Henderson-Massey Local Board's funding · A minimum of 10 events will be held in the Henderson-Massey Local Board area. |
EcoMatters Environment Centre and Sustainability Hub ($37,050) Funding will support the management, operation, and promotion of the EcoMatters Environment Centre and associated education programmes. |
· The centre will be open for at least 30 hours per week, providing a free or affordable meeting space to environmentally-focused community groups · A minimum of 26 sustainability-related seminars or workshops will be provided over the 2020/2021 financial year, including a minimum of five seminars held in the Henderson-Massey Local Board area (in addition to the six HomeWise energy and water efficiency workshops held across the local board area). |
Healthy homes on a budget - Project HomeWise ($10,550) Workshops targeted at ethnic and faith-based communities, and vulnerable households on topics around sustainable living and reduction of their ecological footprints. |
· A minimum of six workshops will be delivered in the 2020/2021 financial year · Ethnic and faith-based communities and vulnerable households within the Henderson-Massey Local Board Area will have the skills, knowledge and resources to make positive choices for sustainable living and reduction of their ecological footprint. |
Love your neighbourhood ($11,650) Rapid response assistance of up to $500 in value to support volunteer-driven practical environmental initiatives (such as clean-ups, restoration, community planting and food growing). Not-for-profit preschools can also apply for this assistance. |
· The mechanism for requesting assistance will be published on the EcoMatters website from September 2020 · Love Your Neighbourhood assistance will be promoted in conjunction with the EcoWest Festival (February to April 2021) · Details of the initiatives supported will be reported to the board on a quarterly basis. |
To engage and support individuals, businesses, schools and community groups to adopt a proactive approach to pollution prevention of Henderson-Massey waterways.
|
· This project will enable community streamside weeding bees and planting at priority sites in the local board area, including continuing to support weeding and planting initiatives along the Manutewhau Stream in Sunnyvale · Planting locations will be confirmed with Park Services, community groups and schools by March 2021 · A minimum of four school or community streamside planting events will be undertaken by 30 June 2021. |
Temporary bike hub and permanent bike hub feasibility ($20,000) In collaboration with the Panuku Development Auckland “Unlock Henderson” project operate a temporary bike hub at The Falls carpark site. |
· Continue to develop a sustainable operating model for the bike hub that ensures predictable operating hours for users · secure funding and support from other sources to enable the development of a permanent bike hub and its programmes.
|
War on Weeds ($8,500) A campaign to be run during the month of March 2021, where jumbo bins are provided at key sites in the local board area for communities to dispose of weeds. |
· Weed bins will be continuously available at four locations in Henderson-Massey throughout March 2021 · Bin sites agreed and promoted in targeted media in February 2021 · Information billboards will be installed at bin sites for one week leading up to the event, and for the four-week duration of the event. |
40. The Waitākere Ranges and Whau Local Boards will also be deciding whether to renew their three-year funding agreements with EcoMatters at their August 2020 business meetings.
41. Staff recommend that three-year funding agreements are established between EcoMatters and each of the Henderson-Massey, Waitākere Ranges and Whau Local Boards. While a common approach to establishing the term of the funding agreements with this community partner is advisable, it is not essential, as each board can determine the duration of its individual funding agreement with EcoMatters.
Harbourview-Orangihina Ecological Restoration Plan – Implementation - $50,000
42. In addition to the projects outlined above, the local board has allocated $50,000 from the Harbourview-Orangihina Park targeted rate reserve towards an ongoing ecological restoration plan project.
43. The key objective of the project is to implement the recommendations of an all-encompassing restoration plan for the Harbourview-Orangihina Reserve, particularly covering the restoration aspects of the reserve’s wetland areas. This plan is currently under development and is expected to be completed in November 2020. Implementation will commence soon after.
44. The restoration and hydrological planning phase undertaken in the 2019/2020 financial year will provide a set of recommendations for the implementation of ecological restoration, and the development of a freshwater wetland area. The project will include community groups, individuals and iwi as they have been included in the Harbourview Master Plan 2019 and in the current planning for the restoration plan.
Septic tank pumpout programme - $46,500 asset-based services operational expenditure
45. This programme manages the triennial pump-out of septic tanks within the former Waitākere City Council area. Within the Henderson-Massey Local Board area, 220 households pay a targeted rate for maintenance of rural sewerage systems. These households are visited every three years to have their tanks pumped out and cleaned.
46. In the 2019/2020 financial year, $40,450 was received for this programme, and in the 2019/2020 financial year, $46,500 will be received for this programme.
47. This project was approved by the Governing Body to continue when considering the first round of consultation feedback on the draft Annual Budget 2020/2021 and is contracted until 1 July 2021. After this it will be discontinued in the Henderson-Massey Local Board area.
Activities carried forward from 2019/2020
48. The Corporate and Local Board Performance team have identified the projects from the Henderson-Massey Local Board locally driven initiatives (LDI) operational budget 2019/2020 where there were agreed scopes and costs which were not fully delivered.
49. To support the completion of the board’s low carbon plan, $14,000 has been carried forward from 2019/2020 to the 2020/2021 financial year. This project was unable to be completed in 2019/2020 due to COVID-19 restrictions.
Tauākī whakaaweawe āhuarangi
Climate impact statement
50. Table 2 outlines the activities in the 2020/2021 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.
Table 2: Climate impact assessment of proposed activities
Activity name |
Climate impact |
Industrial Pollution Prevention Programme |
When freshwater ecosystems are healthy and thriving, they provide many ecological services such as flood mitigation, habitat for native biodiversity, and carbon sequestration through riparian plants. |
Kaitiaki Project - Pā Harakeke |
This project aims to reduce emissions by enabling local establishment of a specialised native plant resource with associated sustainable harvesting practices. This will provide local community access to a natural resource and taonga with the benefit of providing environmental learning and development programmes and opportunities for local community groups and schools. |
Ngā Puna Manaaki Inanga Project and the Whakapiki te mauri o pukearuhe project |
Freshwater ecosystems provide many ecosystem services such as flood mitigation, habitat for native biodiversity and carbon sequestration (riparian planting). These services are enhanced when the ecosystems are restored. |
Pest Free Te Atatū Coordinator |
The project will reduce the number of native plants being eaten by pest animals, improving the survival and regeneration of native vegetation. This will consequently aid in greater carbon sequestration, greenhouse gas emission and pollution absorption by native plants, and increased oxygen levels produced by these native plants. |
EcoMatters Environment Trust funding projects |
EcoMatters initiatives respond to Auckland Council’s climate emergency declaration and commitments to address climate change by supporting and enabling community climate action. Projects aim to reduce carbon emissions and increase community resilience to climate impacts, using currently available solutions for immediate progress. Community climate action involves local residents reducing or responding to climate change in personal lifestyle or local community-based ways, creating new social norms. |
Harbourview-Orangihina Ecological Restoration Plan – Implementation |
The project will reduce the number of native plants being eaten by pest animals, improving the survival and regeneration of native vegetation. This will consequently aid in greater carbon sequestration, greenhouse gas emission and pollution absorption by native plants. Wetlands also act as an important carbon sink. The creation of a wetland area will therefore contribute to Auckland’s resilience to climate change. |
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
51. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.
52. In particular, the council’s Community Services department were involved in the development of the Henderson-Massey Pest Free Te Atatū Coordinator project scope. If approved, they will contribute towards the delivery of the project in the 2020/2021 financial year.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
53. The projects proposed for inclusion in the board’s environment work programme will have positive environmental outcomes across the Henderson-Massey Local Board area. Particular focus areas for the 2020/2021 work programme include Te Atatū peninsula, Rānui and Harbourview-Ōrangihina.
54. The projects noted above align with the local board plan outcome ‘outcome ‘natural spaces are values and restored’ and ‘it is easy to get around without a car’’. The proposed environment work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.
Tauākī whakaaweawe Māori
Māori impact statement
55. It is recognised that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.
56. Table 3 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.
Table 3: Māori impact assessment of proposed activities
Māori impact |
|
Kaitiaki Project - Pā Harakeke |
Engagement with Te Kawerau ā Maki was undertaken during the development of the project, including on the pā harakeke locations. Te Atatū Marae Coalition, local weavers and TAT UpCycle are key partners in the Harbourview-Ōrangihina pā harakeke. Engagement is maintained with the Rānui Māori Women’s Welfare League, who have expressed their ongoing support for this initiative. Te Ūkaipō is a key partner in establishing a pā harakeke in Rānui. Key aspirations expressed have focused on building local capacity in the traditional knowledge of practices and uses relating to harakeke. |
Ngā Puna Manaaki Inanga Project |
Optimising existing inanga spawning habitats will improve the mauri of the waterways, so healthy ecosystems and biodiversity are sustained. |
Whakapiki te mauri o pukearuhe |
Te Kura Kaupapa Māori o Te Kotuku staff, students and whanau will deliver the co-designed wetland restoration and monitoring plan with initial support from Community Waitākere Trust. This will protect and enhance the freshwater spring located at the kura. |
EcoMatters Environment Trust funding projects |
The funding provided by the local board to EcoMatters has an impact on Māori wellbeing and building capacity for Māori. EcoMatters regularly hold traditional Māori weaving workshops as part of their seminar and workshop education programme. There is potential for Project HomeWise to contribute to Māori well-being through educating Māori groups about energy, water and waste, which may result in financial savings and home livability improvements. |
Harbourview-Orangihina Ecological Restoration Plan – Implementation |
The Harbourview-Orangihina Ecological Restoration Plan is currently being finalised written with the input of mana whenua. Mana whenua values and principles will be central to the enhancement and restoration practices and a holistic approach is to be used across ecological, cultural, social, and economic areas. The implementation of the plan will therefore incorporate this approach. |
57. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.
Ngā ritenga ā-pūtea
Financial implications
58. The proposed environment work programme budget for 2020/2021 is $227,200 of the board’s locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2020/2021.
59. The renewal of the EcoMatters funding agreement will see the commitment of $122,700 per annum, adjusted annually for inflation in each of the 2020/2021, 2021/2022, and 2022/2023 financial years.
60. The attached work programme also includes a $14,000 LDI carry forward for the completion of the board’s 2019/2020 low carbon plan project, $46,500 asset-based services operational expenditure for septic tank pumpouts, and $50,000 of external funding for the Harbourview-Orangihina Ecological Restoration Plan implementation.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
61. The COVID-19 pandemic could have a further negative impact on the delivery of local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.
62. Table 4 shows the identified significant risks associated with activities in the proposed 2020/2021 work programme.
Table 4: Significant risks and mitigations for activities
Activity name |
Risk |
Mitigation |
Rating after mitigation |
Industrial Pollution Prevention Programme |
This project is dependent on the businesses willing to cooperate. Success is measured by amount of recommendations that have been implemented, so a risk of no implementations does exist. |
The contractor who will undertake this work has had significant experience in engaging with businesses across Auckland, so this risk is considered to be low. |
Low |
Kaitiaki Project - Pā Harakeke |
Establising a pā harakeke is weather dependent activity where adverse weather may result in unavoidable adjustments to timelines |
Timelines will be adjusted to fit in with the availability of weavers and key community members. Flexible timelines will also accommodate any adverse weather events. |
Low |
Ngā Puna Manaaki Inanga Project |
There is a risk that weather events could delay the delivery of this project. |
Contingency plans for adverse weather events will be built into the project plan |
Low |
Pest Free Te Atatū Coordinator |
Landowners and community groups may not be interested in participating, and that advice from the coordinator does not translate to action. |
Community Waitākere has been working in this area for a number of years and has a track record of successful engagement, so this risk is considered low. |
Low |
Whakapiki te mauri o pukearuhe |
Adverse weather will impact the delivery of this project. There is a risk of lack of uptake from the local community. |
Contingency plans will be developed for adverse weather. A contractor with strong community engagement will be sought for the project. |
Low |
EcoMatters Environment Trust funding projects |
EcoMatters initiatives are dependent on longstanding partnerships with three local boards (Henderson-Massey, Waitākere Ranges and Whau). Funding for the EcoMatters Environment Centre and Sustainability Hub underpins ongoing operations and the ability of EcoMatters to deliver this and other projects. |
All three local boards have expressed a willingess to renew their funding agreements with EcoMatters, including all three boards funding the EcoMatters Environment Centre and Sustainability Hub in 2020/2021, which will ensure continuity of the local board initiatives. |
Low |
Harbourview-Orangihina Ecological Restoration Plan – Implementation |
The implementation is dependent on the finalisation of the restoration plan, which was delayed due to COVID-19. |
The plan is now expected to be finished in November 2020, which will give some time to implement some of the recommendations within this financial year. It may be possible to choose to implement some smaller aspects of the plan, rather than the larger scale works, to ensure more timely delivery of outcomes. |
Low |
63. Resourcing of the proposed work programme is based on current staff capacity within departments. If changes to staff capacity have an impact on work programme delivery, this will be signalled to the local board at the earliest opportunity. Staff will also signal if any other unforeseen circumstances may impact on the delivery of the activities outlined in this report, alongside options to address such challenges.
Ngā koringa ā-muri
Next steps
64. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.
65. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.
66. Following decision making about the EcoMatters funding agreement, staff will finalise the renewed agreement with EcoMatters on behalf of the local board.
Ngā tāpirihanga
Attachments
No. |
Title |
Page |
a⇩ |
Henderson-Massey IES Work Programme |
97 |
Ngā kaihaina
Signatories
Authors |
Nick FitzHerbert - Relationship Advisor |
Authorisers |
Barry Potter - Director Infrastructure and Environmental Services Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
Henderson-Massey Local Board 18 August 2020 |
|
Approval of the Henderson-Massey Local Board Local Economic Development work programme 2020/2021
File No.: CP2020/10667
Te take mō te pūrongo
Purpose of the report
1. To approve the Henderson-Massey Local Board’s (local board) local economic development work programme 2020/2021.
Whakarāpopototanga matua
Executive summary
2. This report presents the board’s local economic development work programme and associated budgets for approval for delivery within the 2020/2021 financial year (refer Attachment A).
3. The work programme responds to the following outcomes and objectives that the local board identified in the Henderson-Massey Local Board Plan 2017:
- A thriving local economy that supports quality of life.
4. The COVID-19 pandemic has exerted considerable pressure on the Auckland Council’s (council) financial position. In July 2020, the Governing Body adopted the council’s Emergency Budget 2020/2021, which has reduced both capital and operating budgets. However, locally driven initiatives (LDI) operational funding has not been reduced.
5. The board provided feedback to staff on the projects it would like to fund in a series of workshops. The board indicated its support for the following projects, with budgets as listed below:
- Young Enterprise Scheme - $2,000.
6. The proposed work programme has a total value of $2,000, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2020/2021 financial year.
7. Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.
Recommendation/s That the Henderson-Massey Local Board: a) approve the local economic development work programme 2020/2021 (Attachment A to the agenda report). |
Horopaki
Context
8. Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.
9. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position, which has had flow on effects for the budgets available in the 2020/2021 financial year. Given the new financial realities facing Auckland, the council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. However, this does not include a reduction of locally driven initiatives (LDI) operational funding.
10. The COVID-19 pandemic occurred part way through the planning cycle for the development of the 2020/2021 local board work programmes. This led to local boards undertaking a reprioritisation exercise for all proposed activity.
11. The work programme responds to the outcomes and objectives that the local board identified in the Henderson-Massey Local Board Plan 2017. The specific outcome that is reflected in the work programme is:
12. A thriving local economy that supports quality of life.
Tātaritanga me ngā tohutohu
Analysis and advice
13. The proposed activities for delivery as part of the board’s local economic development work programme 2020/2021 are detailed below. (Refer Attachment A for further detail).
Young Enterprise Scheme – $2,000
14. Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students.
15. Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.
16. The funding from the local board will support the delivery of the overall YES program, including the Kick Start days in February 2021 where the Auckland Business Chamber will specifically acknowledge local board support. The Kick start days the first day students get to meet the Young Enterprise team, and find out about their 2021 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition, the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate.
Tauākī whakaaweawe āhuarangi
Climate impact statement
17. The proposed work programme does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
18. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
19. The proposed local economic development work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.
20. The activities in the proposed work programme align with the Henderson-Massey Local Board Plan 2017 outcomes.
Tauākī whakaaweawe Māori
Māori impact statement
21. Table 3 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.
Table 3: Māori impact assessment of proposed activities
Activity name |
Māori impact |
Young Enterprise Scheme |
In implementing the YES Māori students at participating schools will be able to benefit from the experience and learnings from the YES. |
22. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.
Ngā ritenga ā-pūtea
Financial implications
23. The proposed local economic development work programme budget for 2020/2021 is $2,000 of the boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2020/2021.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
24. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.
25. Table 4 shows the identified significant risks associated with activities in the proposed 2020/2021 work programme.
Table 4: Significant risks and mitigations for activities
Activity name |
Risk |
Mitigation |
Rating after mitigation |
Young Enterprise Scheme |
There is a risk that the Kick Start days do not proceed due to changes in the Covid-19 alert levels. As a result, the sponsorship provided to the Auckland Business Chamber may not be required. |
To maintain contact with the Auckland Business Chamber on the running of the event to ensure that if the events are cancelled the full impact on the need for the local board support is identified. |
Medium |
26. Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.
Ngā koringa ā-muri
Next steps
27. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.
28. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.
Attachments
No. |
Title |
Page |
a⇩ |
Local economic development work programme 2020/2021 |
107 |
Ngā kaihaina
Signatories
Authors |
Jonathan Sudworth – Local Economic Development Advisor – ATEED |
Authorisers |
John Norman – Strategic Planning Manager LED – ATEED Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
18 August 2020 |
|
Approval of the Henderson-Massey Local Board Youth Connections work programme 2020/2021
File No.: CP2020/10918
Te take mō te pūrongo
Purpose of the report
1. To approve the Henderson-Massey Local Board Youth Connections work programme 2020/2021.
Whakarāpopototanga matua
Executive summary
2. This report presents the Henderson-Massey Local Board’s (board) Youth Connections work programme (developed by the Western Initiative) and associated budgets for approval for delivery within the 2020/2021 financial year (see Attachment A).
3. The work programme responds to the following outcomes and objectives that the local board identified in the Henderson-Massey Local Board Plan 2017:
· A thriving local economy that supports quality of life.
4. The COVID-19 pandemic has exerted considerable pressure on the Auckland council’s (council) financial position. In July 2020, the Governing Body adopted the council’s Emergency Budget 2020/2021, which has reduced both capital and operating budgets. However, locally driven initiatives (LDI) operational funding has not been reduced.
5. The Henderson-Massey Local Board (local board) provided feedback to staff on the projects it would like to fund in a series of workshops. The board indicated its support for the following projects, with budgets as listed below:
· Demand led training for employment - $20,000
· Enterprise co-design and gap identification - $5,000
· Entrepreneurial pathways - $20,000
· NEETs prevention - $20,000
6. The proposed work programme has a total value of $65,000, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2020/2021 financial year.
7. Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.
Recommendation/s That the Henderson-Massey Local Board: a) approve the Youth Connections work programme 2020/2021 (Attachment A to the agenda report) b) note that the following activities not completed in 2019/2020 have been carried forward into the 2020/2021 financial year and are included in this work programme. i) NEETs prevention - $6,500. |
Horopaki
Context
8. Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.
9. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position, which has had flow on effects for the budgets available in the 2020/2021 financial year. Given the new financial realities facing Auckland, the council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. However, this does not include a reduction of locally driven initiatives (LDI) operational funding.
10. The COVID-19 pandemic occurred part way through the planning cycle for the development of the 2020/2021 local board work programmes. This led to local boards undertaking a reprioritisation exercise for all proposed activity.
11. The work programme responds to the outcomes and objectives that the local board identified in the Henderson-Massey Local Board Plan 2017. The specific outcome that are reflected in the work programme is:
· A thriving local economy that supports quality of life
Tātaritanga me ngā tohutohu
Analysis and advice
12. The proposed activities for delivery as part of the board’s Youth Connections work programme 2020/2021 are detailed below. See Attachment A for further detail.
Demand led training for employment - $20,000
13. Rapid training of young people for existing employment opportunities and provide post placement support (mentoring/coaching) to enable employment attachment.
Enterprise co-design and gap identification - $5,000
14. Gather an understanding of the current enterprise landscape alongside current providers and identify current gaps
Enterprise pathways - $20,000
15. Build a network of enterprise support and training programmes to empower rangatahi to build their own business. Creating economic attachment opportunities as well as transferable skills.
NEETs prevention - $20,000
16. Provide young people and their whānau opportunities to learn technology and financial literacy. While helping young people by providing opportunities to earn money and secure small projects themselves.
Activities carried forward from 2019/2020
17. The Corporate and Local Board Performance team have identified projects from the Henderson-Massey Local Board locally driven initiatives (LDI) operational budget 2019/2020 where there was an agreed scope and cost which were not been delivered. These projects total $6,500.
18. Table 1 outlines the activities and budgets that have been confirmed as part of the Emergency Budget, which have been added to the work programme to be delivered in 2020/2021.
Table 1: Activities with LDI operational budget carried forward from 2019/2020
Activity name |
Budget |
NEETs Prevention |
$6,500 |
Tauākī whakaaweawe āhuarangi
Climate impact statement
19. The proposed work programme does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
20. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
21. The proposed Youth Connections work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.
22. The activities in the proposed work programme align with the Henderson-Massey Local Board Plan 2017 outcomes.
Tauākī whakaaweawe Māori
Māori impact statement
23. Table 3 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.
Table 3: Māori impact assessment of proposed activities
Activity name |
Māori impact |
Demand led training for employment |
Will be assisting rangatahi to train and get into quality employment opportunities. |
Enterprise pathways |
Opportunity for rangatahi to learn enterprise skills and attach to local economy. |
NEETs Prevention |
Provide engagement opportunities coupled with financial literacy and attachment to local economy. |
24. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.
Ngā ritenga ā-pūtea
Financial implications
25. The proposed Youth Connections work programme budget for 2020/2021 is $65,000 of the boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2020/2021.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
26. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.
27. Table 4 shows the identified significant risks associated with activities in the proposed 2020/2021 work programme.
Table 4: Significant risks and mitigations for activities
Activity name |
Risk |
Mitigation |
Rating after mitigation |
Demand led training for employment |
COVID-19 effects on being able to deliver the training and employment opportunities. |
Some training can be provided online, and the young people can be kept engaged. Employment outcomes may still be affected. |
medium |
Enterprise co-design and gap identification |
COVID-19 enforcing restrictions for gatherings to develop the programme. |
Online meetings can be arranged. |
low |
Enterprise pathways |
COVID-19 effects on being able to deliver the training and employment opportunities. |
Online training and online trading can take place. Depending on the availability of device and connection. |
low |
NEETs prevention |
COVID-19 may affect the delivery. |
Online training and engagement can be achieved. Depending on the availability of device and connection. |
low |
28. Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.
Ngā koringa ā-muri
Next steps
29. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.
30. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.
Attachments
No. |
Title |
Page |
a⇩ |
Youth Connections work programme 2020/2021 |
115 |
Ngā kaihaina
Signatories
Authors |
Dhaya Haran, Specialist Advisor – Youth Employment |
Authorisers |
Sue Travaglia, Manager – Shared Prosperity, The Southern Initiative/The Western Initiative Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
18 August 2020 |
|
Approval of the Henderson-Massey Local Board Community Services work programme 2020/2021
File No.: CP2020/11060
Te take mō te pūrongo
Purpose of the report
1. To approve the Community Services work programme 2020/2021.
Whakarāpopototanga matua
Executive summary
3. The Community Services work programme includes activities to be delivered by the following departments:
· Arts, Community and Events
· Libraries
· Parks, Sport and Recreation
· Service, Strategy and Integration.
4. The work programme responds to the following outcomes and objectives identified in the Henderson-Massey Local Board Plan 2017:
· Communities know each other and work together on common interests
· Community facilities are vibrant and welcoming places at the heart of our communities
· Natural spaces are valued and restored.
5. COVID-19 put significant pressure on Auckland Council’s finances. The Emergency Budget 2020/2021 was adopted by Governing Body in July 2020 (GB/2020/76).
6. While the budget has reduced capital and asset based services (ABS) operating budgets, locally driven initiatives (LDI) operational funding has not been reduced.
7. The local board provided feedback to staff on the activities it would like to fund in anticipation of its reduced budgets in a series of workshops.
8. The proposed work programme has a total LDI operational budget value of $1,650,698, which can be funded from within the local board’s LDI operational budget for the 2020/2021 financial year.
9. ABS budgets were reduced due to the Emergency Budget and specific reductions have been detailed in the Analysis and Advice section of this report. The local board Customer and Community ABS operational budget for 2020/2021 is $23,283,831. This budget is direct operational expenditure only and does not include revenue and excludes depreciation and finance costs if applicable.
10. Projects from 2019/2020 LDI operational budget have been carried forward, where there was an agreed scope and cost which have not been delivered. These are shown as separate activity lines in the work programme.
11. Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.
Recommendation/s That the Henderson-Massey Local Board: a) approve the Community Services work programme 2020/2021 and associated budget (Attachment A to the agenda report). b) note that activities with locally driven initiatives (LDI) operational budget carried forward from 2019/2020 are included in the work programme (Attachment A to the agenda report). |
Horopaki
Context
12. Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. Local board feedback from these workshops have informed the work programme.
13. The work programme responds to local board’s priorities as expressed in its local board plan.
14. The COVID-19 pandemic has exerted considerable pressure on council’s financial position, which has had flow on effects for the budgets available in the 2020/2021 financial year.
15. Given the new financial realities facing Auckland, council has adopted an Emergency Budget 2020/2021.
16. The budget reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. This does not include a reduction of locally driven initiatives (LDI) operational funding.
17. COVID-19 occurred part way through the planning cycle for the development of the 2020/2021 local board work programmes. This led to local boards undertaking a reprioritisation exercise for all proposed activity.
18. Table 1 shows the business objectives and strategic alignment for community services departments. These also guided the development of the work programme.
Table 1: Adopted community-based strategies and plans
Department |
Business objectives |
Strategies and plans |
Arts, Community and Events |
Provision of services, programmes, events and facilities that strengthen and connect communities and create a sense of belonging and pride |
· Hire Fee Framework · Events Policy · Toi Whītiki · Thriving Communities |
Libraries |
Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life |
· Auckland Libraries Strategy 2020
|
Parks, Sport and Recreation |
Provision of services to actively engage Aucklanders to lead healthy lives, connect with nature and value our cultural identity |
· Parks and Open Space Strategic Action Plan · Sport and Recreation Strategic Action Plan · Auckland Growing Greener Framework · Urban Ngāhere Strategy |
Service, Strategy and Integration |
Provision of service and asset planning advice and support more integrated delivery of community outcomes |
· Community Facilities Network Plan · Parks and Open Space Strategic Action Plan |
Tātaritanga me ngā tohutohu
Analysis and advice
19. The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or projects and ongoing programmes. It also includes new initiatives supported by the local board.
Asset Based Services (ABS) operational activities
20. The Emergency Budget reduced the anticipated asset based services (ABS) operational budgets across all 21 local boards. This has required a reduction in asset based services (ABS) operational budgets in the l(ocal boards community venues, libraries and facilities.
21. Staff provided advice about how services delivered from community facilities could be adjusted to achieve the savings of the Emergency Budget. Staff discussed proposed changes at workshops with the local board in July 2020.
22. Proposed changes to community venues, facility programming and opening hours in response to budget constraints are:
Community venues: Kelston Community Centre, Te Atatu Peninsula Community Centre, Te Atatu South Community Centre
23. Auckland Council provides art facilities, community centres and hire venues that enable Aucklanders to run locally responsive activities, promoting participation, inclusion, and connection.
24. Staff have been requested to provide advice about how the Arts, Culture and Events (ACE) venues service can be adjusted to achieve the savings of the Emergency Budget.
25. The total proposed savings for ACE venue in Henderson Massey area is $37,346:
|
Pre-COVID programming budget |
Savings at 3.5% |
Total FY21 programming budget |
Kelston Community Centre |
24,501 |
- 4,888 |
19,612 |
Te Atatu Peninsula Community Centre |
138,168 |
- 27,569 |
110,599 |
Te Atatu South Community Centre |
24,500 |
- 4,888 |
19,611 |
Total |
187,170 |
- 37,346 |
149,823 |
26. At a workshop on 4 August 2020, the local board agreed with staff recommendation that no additional LDI funding would be required to top up the community venues ABS reduction as reduction in ABS costs could be absorbed by the department through efficiencies.
Libraries: Henderson Library, Rānui Library, Te Atatū Peninsula Library, Te Manawa Library
27. Libraries will have no reductions to approved standard opening hours: 227 hours per week across four libraries.
28. Efficiencies will still be required and will be managed across the library network. Analysis of staffing resource vs customer use has shown where efficiencies can be achieved by optimising staffing levels within the local board area.
29. The local programming budget has been reduced. There will be a reduction in the number of external partners coming in to support programming, however, programmes will continue to be run by staff within libraries for 2020/2021.
30. Maintaining access to, and the safe provision of, core services is a minimum service level that will continue:
· ensuring aquatic facilities are available every day and are staffed with lifeguards who can help people stay safe in the water
· ensuring leisure centres are open and staffed to provide the local community with access to active recreation services
31. Staff considered the following options to reduce budgeted spend and improve operational efficiencies in pools and leisure centres:
· optimise services based on utilisation and prioritise the communities that need our services the most
· assess alternative delivery options, for example, contracting or partnering to provide term, holiday and sports programmes
· adapt frequency of value-add activities due to pressure on staff budgets and availability, for example e.g. use of aqua run in the pool or fitness boot camps.
32. At the July 2020 workshop, staff indicated that no additional LDI funding be allocated for the pools and leisure service because operational efficiencies and sustainable cost savings are achievable through ongoing business improvement activities.
Locally Driven Initiatives (LDI) operational activities
33. LDI operational activities in the work programme respond to the local board plan and local board feedback. Community services LDI activities are detailed at Attachment A.
34. The proposed work programme has a total LDI operational budget value of $1,650,698, which can be funded from within the local board’s LDI operational budget for the 2020/2021 financial year
35. The Corporate and Local Board Performance team have identified projects from the LDI operational budget 2019/2020 where there was an agreed scope and cost which have not been delivered. Carry-forwards are expressed as separate activity lines in the work programme.
COVID-19 impacts on the community were considered while developing the work programme
36. Staff acknowledge that our communities have faced significant challenges during the COVID-19 pandemic lock down.
37. In preparing recommendations for the 2020/2021 work programme, a number of COVID-19 related matters have been considered. The 2020/2021 work programme seeks to prioritise activity that responds to these needs:
· newly vulnerable communities
· financial constraints
· accessibility restrictions
· community resilience.
· community response and recovery.
Tauākī whakaaweawe āhuarangi
Climate impact statement
38. Table 2 outlines the activities in the 2020/2021 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.
Table 2: Climate impact assessment of proposed activities
ID number |
Activity name |
Climate impact |
35 1992 |
Recreation centre operations: West Wave Pool and Leisure centre Massey Leisure Centre
|
In partnership with Community Facilities operations, Pools and Leisure facility management teams are implementing opportunities to reduce climate impacts, starting with reductions in water and energy consumption. |
38 39
49 |
HM: Project Twin Streams: Strategic Plan FY21 Community maintenance FY21
|
Integrating nature into urban environments: • increase in native forest/ urban cooling • offset carbon emissions • protect water quality by planting along rivers and coastlines • improve our living environment • soil retention, erosion control and flood mitigation and coastal protection • Nitrogen sequestration. |
40
2210 |
Ngahere (Urban Forest): Growing programme FY21 Knowing programme FY20 |
• Increase in native forest/ urban cooling. • Offset carbon emissions. • Improve air quality, reduce UV exposure. • Improve water quality. • Reduce the load on stormwater infrastructure system through rainfall interception by increasing tree canopy cover. |
1965 |
Shade provision service assessment |
Protecting people from heat related adverse effects due temperature increases. Natural shade will increase carbon absorption. |
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
39. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
40. The activities in the proposed work programme provide important community services to the people of the local board area. Work programme activities support the outcomes and objectives outlined in the Henderson-Massey Local Board Plan 2017.
41. They contribute to building strong, healthy, and vibrant communities by providing services and spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities.
42. These activities improve lifestyles and a sense of belonging and pride amongst residents.
43. The community services work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The feedback received from the workshops has informed the proposed work programme.
Tauākī whakaaweawe Māori
Māori impact statement
44. Table 3 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.
Table 3: Māori impact assessment of proposed activities
ID number |
Activity name |
Activity description |
56 |
Te Kete Rukuruku tranche two |
Māori naming (and associated story telling) of parks and places in partnership with mana whenua to value and promote Auckland’s Māori identity and use of te reo Māori. |
646 |
Māori Responsiveness: Waitākere Ki Tua action plan |
Implement the Maori Responsiveness Plan Waitakere Ki Tua as per the focus areas of Rangatiratanga, Taonga tuku iho and Rangatira mo apopo. |
666 |
Māori Responsiveness: Tumoana Dive Programme |
Fund Te Korowai Arkiki to deliver the Tumoana Dive programme for local rangatahi. Rangatahi build mana by learning how to dive and collect kai moana. |
1874 |
(Libraries) Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori - Henderson-Massey |
Champion and embed te reo Māori in everyday communication.
Celebrate and promote te ao Māori through events and programmes including regionally coordinated and promoted programmes: Te Tiriti o Waitangi, Matariki and Te Wiki o te Reo Māori.
Seek opportunities to engage with local iwi and mana whenua to collaborate on initiatives. |
45. Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori. It guides staff to deliver on agreed work programme activities and support the local board to achieve the outcomes in its local board plan.
46. Where aspects of the proposed work programme are anticipated to have a significant interest or impact on activity of importance to Māori then appropriate engagement will be undertaken.
Ngā ritenga ā-pūtea
Financial implications
47. Activities are funded from one or multiple budget sources which include: ABS operational expenditure and LDI operational expenditure.
48. The total community services work programme LDI operational budget for 2020/2021 is $1,650,698. This budget was unaffected by the Emergency Budget.
49. ABS budgets were reduced due to the Emergency Budget and specific reductions have been detailed in the Analysis and Advice section of this report. The local board Customer and Community ABS operational budget for 2020/2021 is $23,283,831. This budget is direct operational expenditure only and does not include revenue and excludes depreciation and finance costs if applicable.
50. Each activity line has a budget allocation, which covers the delivery for the 2020/2021 period. Where activity lines show a zero-dollar budget, this reflects that the implementation costs are met through staff salary or other funding sources.
51. Where activities are cancelled or no longer required during the financial year, the local board can reallocate the budget to an existing work programme activity or to create a new activity.
52. Project where budget has been carried-forward from 2019/2020 are shown expressed as separate activity lines in the work programme.
Ngā raru tūpono me ngā whakamaurutanga
Risks and mitigations
53. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes. New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level.
54. The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level. Some activities can be adapted to be delivered at different COVID-19 Alert Levels.
56. The key risks for activities that are managed through the work programme are non-delivery, time delays and budget overspend.
57. Where a work programme activity cannot be completed on time, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.
58. As the work programme includes ongoing activity and annually occurring events or projects, the associated risks have been identified and managed in previous years. Additional risk management for these activities is ongoing and can be reported quarterly.
59. Risks and mitigations for new activity lines were considered during the scoping phase. There may be risks associated with trialling a new activity for the first year. These will be continually assessed and reported to the local board through quarterly reporting when required.
Ngā koringa ā-muri
Next steps
60. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.
61. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.
Attachments
No. |
Title |
Page |
a⇩ |
Henderson-Massey Community Services work programme 2020/2021 |
125 |
Ngā kaihaina
Signatories
Authors |
Graham Bodman - General Manager Arts, Community and Events Mirla Edmundson - General Manager Libraries & Information Mace Ward - General Manager Parks, Sports and Recreation Justine Haves - General Manager Service Strategy and Integration |
Authorisers |
Claudia Wyss - Director Customer and Community Services Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
Henderson-Massey Local Board 18 August 2020 |
|
Ratification of Henderson-Massey Local Board feedback on the Emergency Budget 2020/2021
File No.: CP2020/09688
Te take mō te pūrongo
Purpose of the report
1. To enable the Henderson-Massey Local Board (board) to formalise, by resolution, the feedback provided to inform Auckland Council’s Emergency Budget 2020/2021.
Whakarāpopototanga matua
Executive summary
2. Auckland Council (council) publicly consulted from 29 May to 19 June 2020 to seek community views on the proposed Emergency Budget 2020/2021.
3. The Annual Budget 2020/2021 was first consulted on in February/March 2020 (Consultation part 1). Since this consultation was undertaken, the COVID-19 pandemic has exerted significant pressure on the council's financial position. This will have flow on effects for the proposed budget for the 2020/2021 financial year. The council has considered what those impacts are likely to be and have asked Aucklanders for their views on aspects of the proposed budget, now referred to as Emergency Budget 2020/2021, through a second round of consultation (Consultation part 2).
4. During the second round of consultation, Aucklanders were asked for their views on three key proposals:
· general rates increase for 2020/2021 of either 2.5 per cent or 3.5 per cent
· rates postponement for ratepayers impacted by COVID-19
· suspending the targeted rate paid by accommodation providers.
5. The council received feedback through telephone interviews, written forms, including online and hard copy forms, emails and letters.
6. At the 7 July 2020 special business meeting to consider local feedback on the Emergency Budget, the board resolved to delegate to Chairperson Chris Carter to coordinate and provide the local board’s feedback on the proposed Emergency Budget 2020/2021.
Resolution number HM/2020/1
MOVED by Member I Papau, seconded by Member B Brady:
That the Henderson-Massey Local Board:
a) receive the Local Board input into the Emergency Budget 2020/21 report (as tabled).
b) receive consultation feedback on regional proposals in the Emergency Budget 2020/2021 from people or organisations based in the Henderson-Massey local board area.
c) delegate to Chairperson Chris Carter, to coordinate and provide the local board’s feedback on the proposed Emergency Budget 2020/2021 by 12pm, Friday,10 July.
CARRIED
7. Local board views on these regional matters were then considered at the Finance and Performance Committee workshop on 14 July before final decisions on the Emergency Budget 2020/2021 were made by the Governing Body on 16 July.
8. Henderson-Massey Local Board’s feedback is attached.
Recommendation/s That the Henderson-Massey Local Board: a) ratify Attachment A as the local boards feedback provided 14 July 2020 to the Finance and Performance Committee workshop. |
Attachments
No. |
Title |
Page |
a⇩ |
Henderson-Massey Local Board Feedback on the draft Emergency Budget |
147 |
Ngā kaihaina
Signatories
Authors |
Wendy Kjestrup - Local Board Advisor |
Authorisers |
Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
18 August 2020 |
|
Governance Forward Work Calendar
File No.: CP2020/09537
Te take mō te pūrongo / Purpose of the report
1. To present the Henderson-Massey Local Board with a Governance forward work calendar.
Whakarāpopototanga matua / Executive summary
2. The Governance forward work calendar (the calendar) for the Henderson-Massey Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.
3. The calendar aims to support local boards’ governance role by:
· ensuring advice on meeting agendas is driven by local board priorities
· clarifying what advice is expected and when
· clarifying the rationale for reports.
4. The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.
Ngā tūtohunga / Recommendation/s That the Henderson-Massey Local Board: a) receive the Governance forward work calendar for August 2020. |
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩ |
Governance forward work calendar - August 2020 |
155 |
Ngā kaihaina / Signatories
Authors |
Brenda Railey - Democracy Advisor - Henderson-Massey |
Authorisers |
Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
18 August 2020 |
|
Confirmation of Workshop Records
File No.: CP2020/07077
Te take mō te pūrongo / Purpose of the report
1. To present records of workshops held by the Henderson-Massey Local Board.
Whakarāpopototanga matua / Executive summary
2. Briefings/presentations provided at the workshop held are as follows:
7 July 2020
1. (WORKSHOP 6) Emergency Budget consultation Feedback
14 July 2020
1. Community Facilities monthly update
2. Performance Measures and fees and charges
3. Henderson-Massey Local Board FY20 Activations Programme Review
4. Board member discussion
5. Emergency Budget Response - Panuku's Unlock Henderson CONFIDENTIAL
6. Local Board Agreement
7. Local Board Plan engagement
28 July 2020
1. Ex-Massey Library space, 545 Don Buck Road, Massey
2. Vacancy, 247 Edmonton Road, Te Atatu South (first floor ex-Tu Wahine Building)
3. (WORKSHOP 8) Review Local Board Work Programme.
Ngā tūtohunga / Recommendation/s That the Henderson-Massey Local Board: a) note the workshop records for 7,14 and 28 July 2020. |
Ngā tāpirihanga / Attachments
No. |
Title |
Page |
a⇩ |
Workshop records 7 14 and 28 July 2020 |
159 |
Ngā kaihaina / Signatories
Authors |
Brenda Railey - Democracy Advisor - Henderson-Massey |
Authorisers |
Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
Henderson-Massey Local Board 18 August 2020 |
|
Item 8.1 Attachment a Make it Safe Resident Group - Candia Road safety presentation Page 169