Henderson-Massey Local Board

OPEN MINUTES

Minutes of a meeting of the Henderson-Massey Local Board via Skype for Business on Tuesday, 18 August 2020 at 4.02pm.  Either a recording or written summary will be uploaded on the Auckland Council website.

present

Chairperson	Chris Carter
Deputy Chairperson	Will Flavell
Members	Brenda Brady, JP
	Peter Chan, JP
	Matt Grey
	Brooke Loader
	Vanessa Neeson, JP
	Ingrid Papau

ALSO PRESENT

Councillor	Linda Cooper
	Shane Henderson

Henderson-Massey Local Board 18 August 2020

1          Welcome

Member Will Flavell opened the meeting with a Karakia.

2          Apologies

There were no apologies.

3          Declaration of Interest

            Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Member I Papau declared a non-financial interest in Niutao Community Trust at Item 13 Review of expressions of interest and public notification of the intent to grant a new community lease to Sport Waitakere Trust, 545 Don Buck Road, Massey.

            Member M Grey declared a financial interest in Sport Waitakere at Item 13 Review of expressions of interest and public notification of the intent to grant a new community lease to Sport Waitakere Trust, 545 Don Buck Road, Massey.

            The following are declared interests of elected members of the Henderson-Massey Local Board.

Member	Organisation	Position
Brenda Brady, JP	- Safer West Community Trust	Trustee
Chris Carter (Chair)	- St Lazarus Trust - Waitemata District Health Board - Waitakere Badminton Club	Member Member Member
Peter Chan, JP	- Cantonese Opera Society of NZ - Asian Leaders Forum - NZ-Hong Kong Business Association - NZ-China Business Association - Auckland Chinese Environment Protection Association (ACEPA) - Whau Coastal Walkway Trust	Member Member Member Member Advisor Trustee
Matt Gray	- West Auckland Youth Development Trust - Billy Graham Youth Foundation	Director Board Member
Will Flavell (Deputy Chairman)	- Asia New Zealand Leadership Network - COMET - Te Atatū Tennis Club - Waitākere Literacy Board	Member Employee Board Member Board Member
Brooke Loader	- Waitakere Licensing Trust - Te Atatu Peninsula Business Association	Member Associate Member
Vanessa Neeson	- Village Green Quilters - Ranui Advisory Group	Member Chairperson
Ingrid Papau	- Liberty Impact Community Trust - #WeLoveTuvalu Community Trust - Neighbourhood Support - Liberty Church - Mothers Helpers	Board Member Member Street Contact Member Ambassador

            Member appointments

            Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation	Leads	Alternate
Central Park Henderson Business Association	Brenda Brady and Brooke Loader
Heart of Te Atatu South	Brenda Brady and Brooke Loader
Massey Matters	Will Flavell and Peter Chan
Ranui Advisory Group	Vanessa Neeson (Chair) and Ingrid Papau
Te Atatu Peninsula Business Association	Peter Chan and Ingrid Papau
Waitakere Ethnic Board	Ingrid Papau and Peter Chan
Waitakere Healthlink	Peter Chan	Chris Carter
Te Whau Pathway Trust	Matt Gray and Brenda Brady

4          Confirmation of Minutes

Resolution number HM/2020/104

MOVED by Chairperson C Carter, seconded by Deputy Chairperson W Flavell:

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 21 July 2020, as true and correct.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

8.1	Deputation: Make it Safe Resident Group - Candia Road safety issues update
	The Deputation from the Make it Safe Resident Group is deferred to the Board’s 15 September 2020 meeting

8.2	Deputation: Massey Pony Club - Henderson Massey Connections Plan and new lease
	The Deputation from the Massey Pony Club is deferred to the Board’s 15 September 2020 meeting.

8.3	Deputation: Seed 2 Harvest Trust - introduction and activities update
	Resolution number HM/2020/105 MOVED by Chairperson C Carter, seconded by Member B Brady: That the Henderson-Massey Local Board: a)      receive the presentation on Seed 2 Harvest Trust and its initiatives with local communities and thank Janet Tuitama and Rebecca George-Koteka for their attendance. CARRIED

8.4	Deputation: Waitakere Swimming Club - activities update
	The Deputation from the Waitakere Swimming Club is deferred to the Board’s 15 September 2020 meeting.

9          Public Forum

            Note:   Items 9.1 and 9.2 were taken together.

9.1	Public Forum - Niutao Community Trust - ex Massey Library lease
	Malama T-Pole attended by skype/phone to address the meeting regarding a report on the Agenda Item 13 Review of expressions of interest and public notifications of the intent to grant a new community lease to Sport Waitakere Trust, 545 Don Buck Road, Massey.
	Resolution number HM/2020/106 MOVED by Chairperson C Carter, seconded by Member P Chan: That the Henderson-Massey Local Board: a)         receive the presentation regarding the ex Massey Library lease and thank Malama T-Pole on behalf of the Niutao Community Trust for her attendance. CARRIED

9.2	Public Forum - Auckland Tokelay Society Incorp - support Niutao Comunity Trust
	Matthew Ineleo on behalf of the Auckland Tokelay Society Incorporated attended by skype/phone to address the meeting to support Niutao Community Trust’s submission to lease the ex-Massey Library, 545 Don Buck Road, Massey.
	Resolution number HM/2020/107 MOVED by Chairperson C Carter, seconded by Member P Chan: That the Henderson-Massey Local Board: a)         receive the presentation in support of Niutao Community Trust’s submission to lease the ex Massey Library space and thank Matthew Ineleo on behalf of the Auckland Tokelay Society Incorporated for his attendance. CARRIED

10        Extraordinary Business

There was no extraordinary business.

11	Ward Councillors' Update
	Resolution number HM/2020/108 MOVED by Chairperson C Carter, seconded by Member I Papau: That the Henderson-Massey Local Board: a)      thank Councillors Linda Cooper and Shane Henderson for their update: · CCO review update · Covid-19 including issues arising with people using park playgrounds and forcing entry to carparks in the regional park. CARRIED

12	Chair's Report - August 2020
	Resolution number HM/2020/109 MOVED by Chairperson C Carter, seconded by Member B Brady: That the Henderson-Massey Local Board: a)      receive Chair Carter’s report for August 2020. CARRIED

13	Review of expressions of interest and public notification of the intent to grant a new community lease to Sport Waitakere Trust, 545 Don Buck Road, Massey
	Michelle Knudsen was in attendance to speak to this report.
	Member I Papau declared a non-financial interest in Niutao Community Trust and took no part in discussion or voting on this matter.
	Member M Grey declared a financial interest in Sport Waitakere and took no part in discussion or voting on this matter.
	Resolution number HM/2020/110 MOVED by Chairperson C Carter, seconded by Member B Loader: That the Henderson-Massey Local Board: a)      publicly notify the local boards intention to consider granting a new community lease to Sport Waitakere Trust.  b)      delegate to the Henderson-Massey Local Board Chair to appoint a panel to hear and consider any submissions or objections received following the public notification process and to make recommendations to the Henderson-Massey Local Board for any further decisions, if required. c)      subject to any submissions or objections being satisfied, approve a new community lease to Sport Waitakere Trust for the council-owned site being 939m² (more or less), located on the parcel legally described as Lot 1 Deposited Plan 174335, 545 Don Buck Road, Massey (Attachment A), on the following terms and conditions: i)       term –two years with one two year right of renewal ii)      rent - $1.00 plus GST per annum if demanded iii)     maintenance fee - $1,000 plus GST per annum iv)     provision of a community outcomes plan as approved by Henderson-Massey Local Board members and attached to the lease document. d)      note that all other terms and conditions of the proposed new community lease be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and Local Government Act 2002. CARRIED
	Note: Under Standing Order 1.9.7 Member V Neeson voted against the motion.
	Note: Under Standing Order 1.9.7 Member W Flavell abstained from voting on the above resolution.

14

New community lease to The Edmonton Community Kindergarten Incorporated, Lloyd Morgan Lions Club Park, 247 Edmonton Road, Te Atatu South

Resolution number HM/2020/111 MOVED by Member V Neeson, seconded by Member I Papau: That the Henderson-Massey Local Board: a)      approve a new community lease to The Edmonton Community Kindergarten Incorporated for 900 m^2 (more or less) on part of Lloyd Morgan Lions Club Park, 247 Edmonton Road, Te Atatu South, described as Lot 38 DP 37137 – 1.1938 ha – Part NA203/7 (Cancelled), (Attachment A), on the following terms and conditions: - i)       term: five years commencing 1 September 2020 with one five year right of renewal ii)      rent: $1.00 plus GST per annum if requested iii)     maintenance fee: $500 plus GST per annum iv)     the Edmonton Community Kindergarten Incorporated Community Outcomes Plan as approved be attached to the community lease document (Attachment B). v)      all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977. CARRIED

15

Henderson-Massey Quick Response Round One 2020/2021 grant allocations

Member B Loader declared an interest as a member of the North West Toy Library Incorporated and took no part in discussion or voting on this matter.

Member M Grey declared an interest as a member of the West Auckland Youth Development Trust trading as West Auckland Boxing Academy (QR2105-119) and took no part in discussion or voting on this matter.

Resolution number HM/2020/112

MOVED by Member I Papau, seconded by Deputy Chairperson W Flavell:

That the Henderson-Massey Local Board:

a)      agree to fund, part-fund or decline each application received in Henderson-Massey Quick Response Round One:

Application ID	Organisation	Requesting funding for	Amount requested	Amount Approved
QR2105-110	Connected Media Charitable Trust	Towards the marketing costs for "Someday Stories” short films Ineligible due to outstanding accountabilities	$2,000.00	0
QR2105-117	Te Pou Theatre Trust trading as Ruia Taitea Creative Limited	Towards the "Kōanga Festival 2020," including marketing and publicity costs	$2,000.00	$1,500.00
QR2105-101	Glendene Community Society Incorporated	Towards resources, food, prizes, and photography costs for the Spring Open Day at the Glendene Community Hub.	$460.00	$460.00
QR2105-102	North West Toy Library Incorporated	Towards the purchase of outdoor games, toys and toy containers for the North West Toy Library	$2,000.76	$1,500.00
QR2105-103	The Filipino Society Incorporated	Towards "Tourism Awareness" workshops for Filipino communities, including venue hire, marketing, administration, production costs and resources Decline: Grant round oversubscribed - Limited funding	$1,812.00	$0.00
QR2105-104	Adventure Specialties Trust	Towards the purchase of fifteen raincoats for Adventure Specialties Trust	$1,198.50	$1,000.00
QR2105-105	The Period Place	Towards the costs of menstrual products Towards the product costs only	$1,869.32	$1,000.00
QR2105-106	Ranui Playcentre under the umbrella of "Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa"	Towards the playcentre's annual operational costs, including lawn-mowing costs, electricity and water bills	$2,000.00	$1,500.00
QR2105-107	Waitakere Workers Educational Association trading as West Auckland Enterprise Skills and Training (WEST)	Towards the “Rongoa Traditional Maori Herbal Balms and Teas” workshops including the tutors' costs	$2,000.00	$1,500.00
QR2105-108	Triangle Park Community Teaching Garden Charitable Trust	Towards the purchase of a fridge for the continuous delivery of a community food sharing service	$2,000.00	$1,500.00
QR2105-109	Triangle Park Community Teaching Garden Charitable Trust	Towards operational costs including storage and tables for garden tools, resources, and marketing costs for the garden workshops	$1926.02	$1,400.00
QR2105-113	Pet Refuge New Zealand Charitable Trust	Towards the internal fitout for the establishment of a pet refuge shelter	$2,000.00	$1,000.00
QR2105-116	Crescendo Trust of Aotearoa	Towards the "Jam Cellar Live Event," including venue hire at Corban Estate Arts Centre, food, filming, and marketing costs between September and December 2020	$2,000.00	$1,000.00
QR2105-119	West Auckland Youth Development Trust trading as West Auckland Boxing Academy	Towards the gear and coaching fee for the West Auckland Boxing Academy	$2,000.00	$1,000.00
QR2105-112	Sticks and Stones Aotearoa Limited	Towards boxing equipment for Sticks and Stones Aotearoa Decline: Grant round oversubscribed - Limited funding	$2,000.00	$0.00
QR2105-118	Aotearoa Pasifika NZ Prisoner Reintegration Education Socio-Cultural Support Services Charitable Trust	Towards the coaching fee and venue hire at West Wave Pool for the delivery of the "Maui Swimming Project" from September to November 2020	$2,000.00	$1,000.00
		TOTAL	$29,266.60	$15,360.00

CARRIED

16

Approval for a new road name at 3-9 Crieff Place, Te Atatu Peninsula.

Resolution number HM/2020/113 MOVED by Chairperson C Carter, seconded by Member B Loader: That the Henderson-Massey Local Board: a)      approve the name Pāhekoheko Place (applicant’s preferred name) for the new private road created by way of subdivision at 3-9 Crieff Place, Te Atatu Peninsula in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60336935 and SUB60336937). CARRIED

17	Auckland Transport's update for August 2020
	Owena Schuster, Elected Member Relationship Manager, was in attendance to speak to this report.
	Resolution number HM/2020/114 MOVED by Chairperson C Carter, seconded by Member V Neeson: That the Henderson-Massey Local Board: a)      receive Auckland Transport’s update for August 2020. CARRIED

18	Approval of the Henderson-Massey Local Board Community Facilities work programme 2020 - 2023
	Helen Biffin, Work Programme Lead Community Facilities, was in attendance to speak to this report.
	Resolution number HM/2020/115 MOVED by Chairperson C Carter, seconded by Member B Brady: That the Henderson-Massey Local Board: a)      approve the Community Facilities work programme 2020/2021 and associated budget (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report) with the following amendment: i) include the regionally funded project (ID 27996) West Wave Aquatic Centre – phase out boilers 1 & 2 with heat pump FY19/20 – FY20/21, with $30,399 spent in 2019/2020 financial year, planned spend of $588,043 in 2020/2021 financial year and $12,472 in 2021/2022 financial year, with total project funding of $630,914.  The project funding source is a mix of the Revolving Sustainability (2019/2020 financial year) and Emergency Budget Foundation Climate Change Actions (2019/2020-2021/2022 financial years) funding. b)      approve in principle the Community Facilities work programme 2021/2022 and 2022/2023. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report). c)      approve the Risk Adjusted Programme (RAP) projects identified in the work programme (Attachment A to the agenda report) as projects that will commence and may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2020/2021 financial year. d)      note that approval of budget allocation in the 2020/2021 year for multi-year projects implies the local board’s support for the projects in their entirety. e)      note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development and Natural Environment Targeted Rate budgets are subject to approval of the identified budget allocation by the relevant Governing Body committees. f)       support the following projects being funded from the regional funding for Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development (Growth) budgets: · Line item 8 – ID 20067: Falls Park – install carpark retaining wall · Line item 24 – ID 15670: Henderson-Massey – renew coastal structures · Line item 58 – ID 20585: Moire Park - upgrade play space and park furniture · Line item 66 – ID 26680: Taipari Strand: new coastal assets. g) request that consideration be given to restart the following project in 2021/2022 financial year which has been deferred to 2023/2024 financial year: · ID 23487: Te Atatu Peninsula Park – upgrade sports lighting and sports field h)      note that budget allocations for all projects in the Community Facilities work programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses. CARRIED

19

Approval of the Henderson-Massey Local Board’s Environment work programme 2020/2021

Resolution number HM/2020/116

MOVED by Member B Brady, seconded by Member P Chan:

That the Henderson-Massey Local Board:

a)      approve its environment work programme 2020/2021 (Attachment A to the agenda report) including associated budget as summarised in the table below:

Activity name	2020/2021 budget
Industrial Pollution Prevention Programme	$12,000
Kaitiaki Project - Pā Harakeke	$10,000
Ngā Puna Manaaki Inanga Project	$29,500
Pest Free Te Atatū Coordinator	$27,000
Whakapiki te mauri o pukearuhe	$26,000
EcoMatters Environment Trust funding	$122,700
Total	$227,200

b)      approve the renewal of a three-year funding agreement with EcoMatters (ending 30 June 2023) noting that with the funding of $122,700, EcoMatters Environment Trust will deliver the following projects in the 2020/2021 financial year:

i)       EcoFest West Festival - $9,550

ii)      EcoMatters Environment Centre and Sustainability Hub (EcoHub) - $37,050

iii)     Healthy homes on a budget (Project HomeWise) - $10,550

iv)     Love your neighbourhood - $11,650

v)      Love your streams - $25,400

vi)     Temporary bike hub and permanent bike hub feasibility - $20,000

vii)    War on Weeds - $8,500

c)      note that $50,000 has been allocated towards the ongoing Harbourview-Orangihina Ecological Restoration Plan project through the Harbourview-Orangihina Park targeted rate reserve, for the 2020/2021 financial year.

d)      note the allocation of $46,500 asset-based services operational budget towards the septic tank pumpout programme in the 2020/2021 financial year.

e)      note that $14,000 of locally driven initiatives budget has been carried forward for the 2019/2020 low carbon plan project, for completion as part of the attached work programme in 2020/2021.

CARRIED

20	Approval of the Henderson-Massey Local Board Local Economic Development work programme 2020/2021
	Resolution number HM/2020/117 MOVED by Member M Grey, seconded by Member B Loader: That the Henderson-Massey Local Board: a)      approve the local economic development work programme 2020/2021 (Attachment A to the agenda report). CARRIED

21

Approval of the Henderson-Massey Local Board Youth Connections work programme 2020/2021

Resolution number HM/2020/118 MOVED by Deputy Chairperson W Flavell, seconded by Member M Grey: That the Henderson-Massey Local Board: a)      approve the Youth Connections work programme 2020/2021 (Attachment A to the agenda report) b)      note that the following activities not completed in 2019/2020 have been carried forward into the 2020/2021 financial year and are included in this work programme. i)       NEETs prevention - $6,500. CARRIED

22

Approval of the Henderson-Massey Local Board Community Services work programme 2020/2021

Resolution number HM/2020/119 MOVED by Chairperson C Carter, seconded by Member B Brady: That the Henderson-Massey Local Board: a)      approve the Community Services work programme 2020/2021 and associated budget (Attachment A to the agenda report). a) approve Three-year funding terms for the following lines: · 647 Build capacity: Local governance and community business hub support (McLaren Park Henderson South) · 648 Placemaking: McLaren Park Henderson South engaging children programmes · 649 Build capacity: Community Waitakere work programme · 650 Build Capacity: Massey Matters work programme · 652 Placemaking: Ranui Neighbourhood Development · 656 Placemaking: Pomaria and Lincoln Roads North · 657 Placemaking: Massey Matters Neighbourhood Development. c)      note that activities with locally driven initiatives (LDI) operational budget carried forward from 2019/2020 are included in the work programme (Attachment A to the agenda report). CARRIED

23	Ratification of Henderson-Massey Local Board feedback on the Emergency Budget 2020/2021
	Resolution number HM/2020/120 MOVED by Chairperson C Carter, seconded by Member B Loader: That the Henderson-Massey Local Board: a)      ratify Attachment A as the local boards feedback provided 14 July 2020 to the Finance and Performance Committee workshop. CARRIED

24	Governance Forward Work Calendar
	Resolution number HM/2020/121 MOVED by Chairperson C Carter, seconded by Deputy Chairperson W Flavell: That the Henderson-Massey Local Board: a)      receive the Governance forward work calendar for August 2020. CARRIED

25	Confirmation of Workshop Records
	Resolution number HM/2020/122 MOVED by Chairperson C Carter, seconded by Member V Neeson: That the Henderson-Massey Local Board: a)      note the workshop records for 7,14 and 28 July 2020. CARRIED

26        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Member Ingrid Papau closed the meeting with a Karakia.

5.42 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................