Minutes of Kaipātiki Local Board

Sarah Jones, Manager Area Operations for Community Facilities and Roma Leota, Work Programme Lead for Community Facilities, were in attendance via Skype to address the board.

Resolution number KT/2020/129

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) approve the Kaipātiki Community Facilities Work Programme 2020/2021 and associated budget as per Attachment A – Build, Maintain, Renew and Attachment B – Community Leases of this agenda report.

b) approve in principle the Community Facilities Work Programme 2021/2022 and 2022/2023 as per Attachment A – Build, Maintain, Renew and Attachment B – Community Leases of this agenda report.

c) approve the Risk Adjusted Programme (RAP) projects identified in the work programme (refer to Attachment A of the agenda report) as projects that will commence and may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2020/2021 financial year.

d) note that approval of budget allocation in the 2020/2021 year for multi-year projects implies the local board’s support for the projects in their entirety.

e) note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development and Natural Environment Targeted Rate budgets are subject to approval of the identified budget allocation by the relevant Governing Body committees.

f) provide the following feedback for consideration by the relevant Governing Body committees in relation to the projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets:

i) support the inclusion of projects identified in the 2020-2023 Community Facilities Work Programme funded from the Local parks and sports field development (growth), Coastal renewals, Slips prevention and remediation budgets.

ii) support the continuation of projects identified in the 2020-2023 Community Facilities Work Programme funded from the Natural Environment Targeted Rate budget.

g) note that budget allocations for all projects in the Community Facilities work programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses.

h) request regular updates on each activity in the Kaipātiki Community Facilities work programme 2020/2021 throughout the financial year.

i) delegate authority to the Chairperson to approve any changes presented by staff on the Kaipātiki Community Facilities work programme 2020/2021, noting that:

i) any decisions will be made in consultation with the Deputy Chairperson

ii) any changes deemed ‘significant’ by the Chairperson or Deputy Chairperson will require consideration and decision making by the full board

iii) any changes approved by the Chairperson will be reported back to the full board

CARRIED

Note: Deputation Item 8.1 – Auckland Transport proposed changes to Sunnybrae Road was considered prior to item 13 – Approval of the Kaipatiki Local Board Local Economic Development work programme 2020/2021.

8.1

Auckland Transport proposed changes to Sunnybrae Road

Simon Adamson, local resident, was in attendance via Skype to address the board.

Resolution number KT/2020/130

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) receive the deputation from Simon Adamson.

b) thank Simon Adamson for his attendance and presentation.

c) request the presentation documents are forwarded onto Auckland Transport for consideration.

CARRIED

Approval of the Kaipātiki Local Board Local Economic Development work programme 2020/2021

Resolution number KT/2020/131

MOVED by Member P Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) approve the Kaipātiki Local Economic Development work programme 2020/2021 and associated budget as per Attachment A of this agenda report.

b) request regular updates on each activity in the Kaipātiki Local Economic Development work programme 2020/2021 throughout the financial year.

c) delegate authority to the Chairperson to approve any changes presented by staff on the Kaipātiki Local Economic Development work programme 2020/2021, noting that:

i) any decisions will be made in consultation with the Deputy Chairperson

ii) any changes deemed ‘significant’ by the Chairperson or Deputy Chairperson will require consideration and decision making by the full board

iii) any changes approved by the Chairperson will be reported back to the full board.

CARRIED

Approval of the Kaipātiki Local Board’s Infrastructure and Environmental Services work programme 2020/2021

Anna Halliwell, Relationship Advisor for Infrastructure and Environmental Services, was in attendance via Skype to address the board.

Resolution number KT/2020/132

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) approve the Kaipātiki Infrastructure and Environmental Services work programme 2020/2021 as per Attachment A of this agenda report, with the following amendments:

i) amend the budget amount for item 1572 “Kaipātiki Project” to $80,000.

ii) amend the budget amount for item 1573 “Pest Free Kaipātiki” to $160,000.

iii) amend the budget amount for item 2023 “Industrial Pollution Prevention Wairau Valley and Glenfield – Phase three” to $32,000, and amend the activity description to include the installation of drain fish signs at catchpits, and the continued monitoring of phase one sites in Highbury and Baypark.

b) request regular updates on each activity in the Kaipātiki Infrastructure and Environmental Services work programme 2020/2021 throughout the financial year.

c) delegate authority to the Chairperson to approve any changes presented by staff on the Kaipātiki Infrastructure and Environmental Services work programme 2020/2021, noting that:

i) any decisions will be made in consultation with the Deputy Chairperson

ii) any changes deemed ‘significant’ by the Chairperson or Deputy Chairperson will require consideration and decision making by the full board

iii) any changes approved by the Chairperson will be reported back to the full board.

CARRIED

Approval of the Kaipātiki Local Board community services work programme 2020/2021

Challen Wilson, Strategic Broker for Arts Community and Events, and Michelle Sanderson, Portfolio Manager for Parks Sports and Recreation were in attendance via Skype to address the board.

Resolution number KT/2020/133

MOVED by Chairperson J Gillon, seconded by Member M Kenrick:

That the Kaipātiki Local Board:

a) approve the Kaipātiki Community Services work programme 2020/2021 and associated budget as per Attachment A of this agenda report, with the following amendments:

i) amend the budget amount for item 748 “Top up for funding for Birkdale, Beach Haven, Highbury Community Houses and Hearts and Minds” to $186,000 and amend the activity description to allocate $20,000 to Beach Haven Birkdale Community Project, and that the COVID-19 Response Budget portion of this item amended to make it clear that it is intended as a one-off allocation for the financial year due to special circumstances.

ii) amend the budget amount for item 752 “Event partnership fund Kaipātiki” to $30,500 and amend the activity description to allocate $5000 to Heritage Festival (Birkenhead Town Centre) and $5000 to Latin American Festival (Birkenhead Town Centre) and remove Kaipātiki EcoFest (Kaipātiki Project).

iii) amend the budget amount for item 755 “Community Grants Kaipātiki” to $129,053.

d) note that the budget allocated to project ID# 743 ‘Apply the empowered communities approach – connecting communities Kaipatiki’ is $99,600, and that this figure will be included as part of quarterly reporting to the local board, thereby ensuring ongoing public openness and transparency regarding the board’s locally driven initiative (LDI) operational expenditure.

e) note that activities with locally driven initiatives (LDI) operational budget carried forward from 2019/2020 are included in the work programme as per Attachment A of this agenda report.

f) request regular updates on each activity in the Kaipātiki Community Services work programme 2020/2021 throughout the financial year.

g) delegate authority to the Chairperson to approve any changes presented by staff on the Kaipātiki Community Services work programme 2020/2021, noting that:

i) any decisions will be made in consultation with the Deputy Chairperson

ii) any changes deemed ‘significant’ by the Chairperson or Deputy Chairperson will require consideration and decision making by the full board

iii) any changes approved by the Chairperson will be reported back to the full board.

CARRIED

16	Kaipātiki Local Board Chairperson's Report
	There was no update provided at this time.

17	Members' Reports

17.1

Member Report - Danielle Grant

Deputy Chairperson Danielle Grant spoke regarding the deputation item on Auckland Transport changes to Sunnybrae Road, the Auckland Transport drop-in session and the consultation on Sunnybrae Road.

Resolution number KT/2020/134

MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon:

That the Kaipātiki Local Board:

a) receive the verbal member report from Deputy Chairperson Danielle Grant.

CARRIED

18	Governing Body and Independent Maori Statutory Board Members' Update
	There was no update provided at this time.

Workshop Records - Kaipātiki Local Board - July 2020

Resolution number KT/2020/135

MOVED by Member P Gillon, seconded by Member M Kenrick:

That the Kaipātiki Local Board:

a) note the record for the Kaipātiki Local Board workshop held on Wednesday 1 July, Wednesday 8 July, Wednesday 22 July and Wednesday 29 July 2020.

CARRIED

Governance Forward Work Calendar

Resolution number KT/2020/136

MOVED by Chairperson J Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) note the Kaipātiki Local Board September – October 2020 governance forward work calendar and September - November 2020 workshop forward work plan.

CARRIED

21 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.04 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant, JP
Members	Paula Gillon
	Ann Hartley, JP	From 10.11am, Item 3
	Melanie Kenrick
	Cindy Schmidt
	Andrew Shaw
	Adrian Tyler