Agenda of Manurewa Local Board

No.	Title	Page
a ⇩	12 August 2020, Manurewa Local Board - Members' Update - Melissa Atama	13

No.	Title	Page
a ⇩	Auckland Transport monthly update report to the Manurewa Local Board - August 2020	19

Manurewa Local Board

20 August 2020

Approval for a new private road name at 145-147 Russell Road, Manurewa

File No.: CP2020/10347

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Manurewa Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 145-147 Russell Road, Manurewa.

Whakarāpopototanga matua

Executive summary

2. Auckland Council’s road naming guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland.

3. On behalf of the developer and applicant, Oaks Development Limited, agent Sam Blackbourn of Civix Limited has proposed the names presented below for consideration by the local board.

4. Any of the three proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Mana whenua have also been consulted.

5. The proposed names for the new private road at 145-147 Russell Road are:

· Dawa Lane (Applicant Preferred)

· Marumaru Lane (Alternative 1)

· Londoni Lane (Alternative 2)

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approves the name Dawa Lane (applicant’s preferred name) for the new private road created by way of subdivision at 145-147 Russell Road, Manurewa in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60339380 and SUB60339382).

Horopaki

Context

6. Resource consent BUN60339380 (subdivision reference number SUB60339382) was issued in September 2019 for the construction of 25 residential freehold dwellings and one commonly owned access lot (COAL).

7. In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the COAL requires a road name because it serves more than five lots.

8. Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

10. Auckland Council’s road naming criteria typically require that road names try to reflect local themes, with the use of Māori names being actively encouraged. Themes can include:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

11. The applicant’s proposed names follow the theme of cultural linkage to the area, with Manurewa being one of the largest Pacific settlement areas in South Auckland. By proposing Polynesian/Fijian references, the applicant pays homage to the people of the area. The Polynesian people are known for their hospitality and their homes are considered to provide a safe and sheltered space – a literal translation of one of the proposed names.

12. The applicant’s proposed names and meanings are set out in the table below:

Proposed name	Meaning as described by applicant
Dawa Lane (Applicant preferred)	Dawa, also known as Fijian Longan, is a fruit which is referred to as a ‘typical fruit from Fiji’. The use of this name pays homage to the area, which is one of the largest Pacific settlements of South Auckland.
Marumaru Lane (Alternative 1)	Marumaru is Te Reo Māori word meaning ‘sheltered’ (or shaded). It has been chosen because the road to be named provides access to people’s homes, therefore offering shelter and protection. Also Polynesian people are known for their hospitality and their homes are considered to provide a safe and sheltered space.
Londoni Lane (Alternative 2)	Londoni is an area in central Fiji. The use of this name pays homage to the area, which is one of the largest Pacific settlements of South Auckland.

13. All the name options listed in the table above are acceptable for use, having been assessed by the Council Subdivision team to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Therefore, it is up to the local board to decide upon the suitability of the names within the local context.

14. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use and not duplicated elsewhere in the region.

15. ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

16. Mana whenua were consulted in line with agreed processes and requirements and more details are provided in the ‘Māori Impact Statement’ section of this report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The report seeks the local board’d decision and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. The naming of roads is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly support Auckland’s Māori identity. To aid local board decision making, the ‘Auckland Council Road Naming Guidelines’ include:

· The objective of recognising ancestral linkages to areas of land by engagement with mana whenua and the allocation of road names as appropriate, as well as the Principle that Māori road names are actively encouraged, and;

· An agreed process to enable mana whenua to provide timely feedback on all proposed road names in a manner they consider appropriate (through council’s central facilitator).

21. The road names proposed in this report have been provided to all mana whenua for consideration through council’s central facilitator. Where feedback has been received, this has been indicated. The applicant has proposed one Te Reo Māori road name option.

22. All relevant ten iwi for this area were contacted. Ngāti Tamaoho provided feedback, and advised their preference is for the name ’Marumaru Lane’.

23. Despite being contacted, no other iwi provided responses or comments, or suggested any other road name options.

Ngā ritenga ā-pūtea

Financial implications

24. The road naming process does not raise any financial implications for the council. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

26. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by local councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	31
b ⇩	Location Plan	33

Ngā kaihaina

Signatories

Author

Andrea Muhme - Planner

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

20 August 2020

New community lease to Northern Maritime Model Society Incorporated at Wattle Farm Ponds Reserve, 39R Wattle Farm Road, Wattle Downs

File No.: CP2020/10283

Te take mō te pūrongo

Purpose of the report

1. To grant a new community lease to Northern Maritime Model Society Incorporated at Wattle Farm Ponds Reserve, 39R Wattle Farm Road, Wattle Downs.

Whakarāpopototanga matua

Executive summary

2. Northern Maritime Model Society Incorporated holds an existing community lease for part of the jointly-owned building at 39R Wattle Farm Road, Wattle Downs.

3. The lease commenced on 1 October 2009 and reached final expiry on 30 September 2019. The lease is holding over on a month-by-month basis until terminated or a new lease is granted.

4. The society’s aim is to foster, promote and participate in radio-controlled yacht sailing match racing, competitions and regattas; to encourage healthy recreation and social interaction for its members.

5. The society is dedicated to the growth, preservation and support of radio-controlled yachting in Manurewa and its surrounding communities. The society has become a well-established community and sports organisation, providing sport and recreation to the local community for over 50 years.

6. After assessing the society’s new lease application, staff are satisfied that the requirements under Auckland Council’s Community Occupancy Guidelines 2012 have been met.

7. Iwi engagement has been undertaken and public notification will follow subject to Manurewa Local Board’s approval of the recommendation below.

8. This report recommends that a new community lease be granted to Northern Maritime Model Society Incorporated, in accordance with the terms and conditions of Auckland Council’s Community Occupancy Guidelines 2012 and the Local Government Act 2002.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) note public notification of Auckland Council’s intention to grant a new community lease to Northern Maritime Model Society Incorporated at Wattle Farm Ponds Reserve, 39R Wattle Farm Road, Wattle Downs

b) delegate to the Manurewa Local Board Chairperson the authority to appoint a hearings panel to consider any objections received, following the public notification, and for the panel to reach a decision

c) grant, subject to any objections being resolved, under the Local Government Act 2002, a new community lease to Northern Maritime Model Society Incorporated for the group-owned part of the building comprising 40 square meters (more or less) located at Wattle Farm Ponds Reserve, 39R Wattle Farm Road, Wattle Downs (outlined in red on Attachment A) on the land described as Lots 2, 3, 4 Deposited Plan 46600 subject to the following terms:

i) term - 10 years commencing 20 August 2020, with one (1) 10 year right of renewal commencing 20 August 2030, effecting final expiry on 19 August 2040

ii) rent - $1.00 plus GST per annum if demanded

iii) all other terms and conditions to be in accordance with the Local Government Act 2002 and Auckland Council’s Community Occupancy Guidelines 2012

d) approve the Northern Maritime Model Society Incorporated’s Community Outcomes Plan (Attachment B) for inclusion as the Third Schedule of the lease agreement.

Horopaki

Context

9. This report considers the new community lease to Northern Maritime Model Society Incorporated for its leased area located at Wattle Farm Ponds Reserve, 39R Wattle Farm Road, Wattle Downs.

10. The Manurewa Local Board has been allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Land, Building and Lease

11. The society holds a community lease over part of the building at Wattle Farm Ponds Reserve, Wattle Downs. The land is legally described as Lots 2, 3, 4 Deposited Plan 46600, held in fee simple by Auckland Council, subject to the Local Government Act 2002. Under section 138 of the act, all leases longer than six months require public notification and submitters will have one month to make a submission or objection.

12. If any objections to the proposed lease are received, a hearings panel of the local board will be convened to consider the objections and reach a decision.

13. During the 1970s, the former Manukau City Council and the society jointly contributed to the building at Wattle Farm Ponds Reserve. Council owns and maintains the two wings of the building and the society owns and maintains the central core of the building.

14. The area proposed to be leased to the society consists of approximately 40 square meters (more or less) and is outlined in red on Attachment A.

Northern Maritime Model Society Incorporated

15. The society was established in 1969 and registered as an incorporated society on 24 September 1969. The society is affiliated with New Zealand Radio Yachting Association Incorporated and has approximately 30 members aged from 14 years to those in their early 50s.

16. The group facility enables the use of two main ponds in the reserve for radio-controlled yacht sailing and the hosting of organised radio control yachting regattas.

17. The society supports all radio control yachting activities for the wider community interest, and actively promotes this support through organised regattas and club sailing for International One Metre (IOM), Marblehead and Dragon Force 65 (DF65) classes of yachts.

18. The group organises regattas for Auckland, North Island and New Zealand national championships and has attracted participants from Australia, United States of America and South Africa in recent years, as well as supporting New Zealanders’ participation in regattas overseas, including the IOM world championships.

19. The society celebrated its 50^thyear in 2019 and continues to be involved in the community and offers a family-orientated club that encourages participation, enjoyment and personal development for its members.

20. The society has submitted a comprehensive application in support of a new community lease.

Tātaritanga me ngā tohutohu

Analysis and advice

21. The society’s new lease application was assessed against the criteria in the Community Occupancy Guidelines 2012 and the priorities set by the Manurewa Local Board Plan 2017.

22. Under the guidelines, groups that own their own buildings have an automatic right to re‑apply for a new lease at the end of their occupancy term, a right which the society is exercising. It is recommended that a new lease be granted to the society for a term of 10 years, with one right of renewal for a further term of 10 years, in accordance with the guidelines.

23. The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms within the Community Occupancy Guidelines 2012.

24. Staff have determined that Northern Maritime Model Society Incorporated meets the requirements under the guidelines to qualify for a new community lease as evidenced below.

25. The society:

· is registered as a legal entity with a not-for-profit status

· has complied with the terms of the current lease

· caters to a well-defined group in the local community and its services are well-utilised

· is financially viable and sustains its activities predominantly through membership fees, regatta entry fees, donations and grants

· is managed appropriately, as shown by its longevity.

26. The society owns its part of the building and is responsible for all maintenance of its leased area. A site visit undertaken indicated that the leased area presents well and meets the needs of its users.

27. The society has a maintenance plan to address general maintenance of its leased area.

28. A community outcomes plan has been negotiated with the society that identifies the benefits the society will provide to the community (Attachment B). This will be attached as a schedule to the lease agreement.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. There is no impact on greenhouse gas emissions as the proposal does not introduce any new source of emissions.

30. Climate change impacts will need to be considered in any future planning for the area. While the leased area does not sit directly within a flood water (river or surface flooding) zone as a result of a 1‑in-100-year rainstorm event, neighbouring areas are within the zones (as shown below):

Northern Maritime Model Society circled in red

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. Staff have obtained support from colleagues in Parks, Sports and Recreation, Healthy Waters, Area Operations and Community Empowerment. No concerns were raised regarding the new lease to Northern Maritime Model Society Incorporated.

32. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. The assessment of the application was workshopped with the Manurewa Local Board portfolio leads on 13 February and 2 July 2020. The portfolio leads provided informal support for the proposed new community lease to the society.

34. The recommendations in this report fall within local board’s allocated authority to grant leases within local community facilities in line with the Community Occupancy Guidelines 2012.

35. The recommendations within this report support the Manurewa Local Board Plan 2017 outcome of:

· People in Manurewa are connecting actively everywhere and every day (Outcome 1).

36. The proposed lease will benefit the local community in enabling initiatives that promote the development, preservation and support of radio-controlled yachting in Manurewa and its surrounding communities.

Tauākī whakaaweawe Māori

Māori impact statement

37. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan, the Unitary Plan and local board plans.

38. This proposal seeks to improve access to facilities for all Aucklanders, including Māori living in the Manurewa Local Board area. The society encourage participation of Māori through local programmes and this forms part of their community outcomes plan commitments.

39. The society collaborates with a local waka ama group, who have a number of Māori members, regarding the use of the ponds for its juniors (generally in the summer season).

40. To fulfil the statutory requirements, staff emailed iwi representatives who have an interest in the land to advise of the proposed lease on 29 June 2020, allowing 20 working days to respond. There were no objections received. Iwi representatives will also have an opportunity to provide feedback during the public notification process.

Ngā ritenga ā-pūtea

Financial implications

41. All costs relating to the notification of the intention to lease and preparation of the lease agreement are borne by Auckland Council.

42. Staff have obtained support from Financial, Strategy and Planning. No concerns were raised regarding the financial implications for the new lease to Northern Maritime Model Society Incorporated.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. Should the Manurewa Local Board resolve not to grant a new community lease to Northern Maritime Model Society Incorporated, it will inhibit the society’s ability to undertake its core activities which will have a negative impact on the local board outcome.

44. Additionally, there is risk in relation to the leased area where council may be liable for an asset where budget is neither allocated nor identified in council’s key strategic planning documents.

45. The new lease affords the society’s security of tenure, enabling the society to attend to the scheduled maintenance of its leased area. If the lease is not granted, the society’s ability to maintain its area will be severely impacted.

Ngā koringa ā-muri

Next steps

46. Subject to the local board’s approval, public notification to grant a new community lease to Northern Maritime Model Society Incorporated will be undertaken. On completion of the public notification, and subject to the resolution of any objections, staff will work with the society to finalise the lease agreement.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	41
b ⇩	Community Outcomes Plan	43

Ngā kaihaina

Signatories

Author

Tai Stirling - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

20 August 2020

Approval of the Manurewa Local Board Community Facilities work programme 2020 - 2023

File No.: CP2020/10819

Te take mō te pūrongo

Purpose of the report

1. To approve the Manurewa Local Board Community Facilities work programme 2020/2021 and approve the 2021/2022 and 2022/2023 work programmes in principle.

Whakarāpopototanga matua

Executive summary

2. The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

3. This report presents the Manurewa Local Board’s Community Facilities work programme and associated budgets for approval for the 2020/2021 financial year and for approval in principle for the subsequent two financial years, 2021/2022 and 2022/2023 as provided in Attachment A.

4. The work programme responds to the following outcomes and objectives that the local board identified in the Manurewa Local Board Plan 2017:

· People in Manurewa are actively connecting everywhere, every day

· A prosperous local economy supporting local people

· Manurewa is well-connected and easy to move around

· Our environment is a source of pride and enjoyment for the community

· We treasure our home, our community.

5. The council’s financial position has been severely impacted by the COVID-19 pandemic. Council’s Emergency Budget for 2020/2021 has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic.

6. The reduction in anticipated budgets has required the reprioritisation of projects and activities that can be accommodated within the local board’s revised budget.

7. The local board provided feedback to staff on the projects it would like to fund in anticipation of its reduced budgets in a series of workshops between November 2019 and July 2020.

8. A number of projects in the work programme for the 2021/2022 or 2022/2023 financial years have been identified as part of the Risk Adjusted Programme (RAP). Approval is sought for these projects to commence at the beginning of the 2020/2021 year so that they can be delivered early in the event that projects approved for delivery in 2020/2021 are delayed for any unforeseen reason.

9. The work programme includes projects proposed to be funded from regional programmes, including local and sports field development (growth), coastal renewals, slips prevention and the Natural Environment Targeted Rate programmes. Inclusion of these projects in the local board work programme is subject to approval by the relevant Governing Body committees.

10. It is recommended that the local board approve the inclusion of these projects in the work programme and provide feedback for consideration by the relevant Governing Body committees.

11. Additionally, there are some external sources of funding not held by council that contribute to projects such as Panuku and Auckland Transport funding.

12. Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve the Community Facilities work programme 2020/2021 and associated budget. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report).

b) approve in principle the Community Facilities work programme 2021/2022 and 2022/2023. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report)

c) approve the Risk Adjusted Programme (RAP) projects identified in the work programme (Attachment A to the agenda report) as projects that will commence and may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2020/2021 financial year

d) note that approval of budget allocation in the 2020/2021 year for multi-year projects implies the local board’s support for the projects in their entirety

e) note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development and Natural Environment Targeted Rate budgets are subject to approval of the identified budget allocation by the relevant Governing Body committees

f) provide feedback for consideration by the relevant Governing Body committees in relation to the projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets

g) note that budget allocations for all projects in the Community Facilities work programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses.

Horopaki

Context

13. Work programmes are presented to local boards for approval each year. The 2020 – 2023 Community Facilities Work Programme, detailed in the attachments, contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance. The projects identified in the work programme have been prioritised for investment based on a combination of local board feedback through a series of workshops, staff assessments of assets and key stakeholder input.

14. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position, which has had flow on effects for the budget for the 2020/2021 financial year. Given the new financial realities facing Auckland, council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic.

15. The COVID-19 pandemic occurred part way through the planning cycle for the development of the 2020/2021 work programme. This resulted in a disruption to the work programme development process, including requiring a reprioritisation exercise for all proposed activity.

16. The work programme responds to the outcomes and objectives that the local board identified in the Manurewa Local Board Plan 2017. The specific outcomes that are reflected in the work programme are:

· People in Manurewa are actively connecting everywhere, every day

· A prosperous local economy supporting local people

· Manurewa is well-connected and easy to move around

· Our environment is a source of pride and enjoyment for the community

· We treasure our home, our community.

17. The following adopted strategies and plans also guided the development of the work programme:

· Totara Park Masterplan

· Nga Ara O Manurewa Local Paths (Greenways) Plan

· David Nathan Reserve Management plan

· David Nathan Conservation Plan

· Manurewa Open Space Network Plan.

18. The Community Facilities work programme is a three-year programme, to clearly demonstrate the phasing of project delivery and enables the organisation to prepare for delivery. The local board is asked to approve a new three-year work programme each year (approve year one and approve in principle years two and three).

Tātaritanga me ngā tohutohu

Analysis and advice

19. The proposed work programme is made up of activities continuing from previous financial years and new initiatives supported by the local board.

20. Due to COVID-19 impacts, the Emergency Budget means that the budgets available to the local board are reduced from those previously anticipated. As a result, some activity that was previously proposed for 2020/2021 has been deferred or removed from the draft work programme through a reprioritisation exercise.

Capital works programme

21. Investment in the capital works programme will ensure that council facilities and open spaces in Manurewa Local Board area remain valuable and well-maintained community assets.

22. The overall capital works programme includes projects for which the local board has discretion to allocate budget, referred to as the local programme, and projects from regional programmes.

23. Specific projects within the work programme may have budget allocated from two or more budget sources, including budgets from both local and regional programmes.

24. The work programme includes both new projects and existing projects that have been continued from the previous financial year where those projects require multiple years for delivery (multi-year projects). All projects include actual anticipated spend as there will be no carry forward of capital funding from the 2019/2020 financial year.

Local Programme

25. The local programme includes those projects that the local board is funding from its discretionary capex budgets, including:

· Renewals:

The local board can allocate its renewals budget towards the renewal of any council owned asset.

· Locally Driven Initiative (LDI):

The local board has the discretion to allocate its LDI capex budget to any projects that deliver a council asset or as a capital grant to a third party to deliver an asset made available for public use. The Emergency Budget includes a reduction in the LDI budget available for each local board from that anticipated prior to the COVID emergency.

26. In preparing recommendations for the local programme, a number of matters have been considered, including:

· strategies and plans

· service assessment input from Community Services

· asset condition assessments

· input from operational maintenance teams and staff working within facilities

· budget availability.

Table 1 shows key projects included in the work programme.

Table 1: Key projects in the work programme

ID number	Activity name	Activity description	FY21 Budget	FY22 Budget	Total Budget
28729 NEW	Anderson Park - Upgrade playground	Upgrade the playground at Anderson Park. The LDI contribution is towards the upgrade of Anderson Park. FY20/21 - investigation and design FY21/22 - complete concept design FY22/23 to FY23/24 - physical works (LDI contribution of $250,000)	$50,000	$150,000	$480,000
23805	Clendon Community Centre Reserve - develop concept plan and physical works	Develop a concept plan and physical works for Clendon Community Centre Reserve. FY20/21 - investigation and design FY21/22 - physical works (LDI Capex contribution $550,000) Risk Adjusted Programme (RAP) project	$25,240	$500,000	$537,250
29127 NEW	Gallaher Park - Toilet investigation	Gallaher Park - Toilet investigation FY20/21 - investigation and design (LDI Capex contribution $50,000)	$50,000	-	$50,000
29133 NEW	Glenveagh Reserve - Renew playground	Renew playground at Glenveagh Reserve. FY21/22 - investigation and design FY22/23 - physical works (LDI Capex contribution $120,000)	$0	$120,000	$120,000
20566	Manurewa - Maritime Recreational Fund - Weymouth boat ramp (Hazards Road) stage 2 turning circle	Deliver the Weymouth boat ramp (Hazards Road) stage 2 turning circle. FY19/20 - investigation and design FY20/21 - complete concept design FY21/22 to FY22/23 - physical works (Maritime Recreational Fund Development $250,000) Risk Adjusted Programme (RAP) project	$0	$129,963	$287,423
24602	Manurewa Jellicoe Park Tennis Club	Construct two new tennis courts, fencing and to relocate the pathway as part of the redevelopment of Jellicoe Tennis Club in Manurewa (LDI Capex contribution $293,000)	$293,000	$0	$318,358
25935	Rukumoana Place and Burundi Foreshore - remediate landslide	Remediate landslide as a result of storm damage between Rukumoana Place and Burundi Foreshore ensuring the area is stabilised and future proofed. FY19/20 - investigation and design FY20/21 - physical works Risk Adjusted Programme (RAP) project	$90,000	$207,111	$300,000

27. Of particular note in the work programme is the (OLI) Manurewa War Memorial Park - develop multi-use facility & upgrade sports fields. This project is on is still on hold and the budget is deferred. Decisions on budgets will be informed through the LTP process.

28. Prioritising the delivery of one project may mean other projects have to be phased into later years in order to meet budget requirements. For example, the delivery timing of Aronia Way Reserve - renew play space and Manurewa Jellicoe Park Tennis Club has meant that Homes Road Depot and Innismara Park will be phased in later years.

29. The proposed work programme in Attachment A contains:

· Number of projects (excluding leases and contract lines) over three years: 46

· Indicative cost for proposed projects in the 2020/2021 financial year: $2,119,627.

Regional Programme

30. The Long-term Plan 2018 - 2028 includes budgets which support the delivery of regional programmes. These budgets are allocated to specific projects within a regional programme by the Governing Body.

31. Where budget is allocated to a project in the regional programme that falls within a local board decision making allocation (e.g. a local park), that project is included in the local board work programme. The local board then has decision making responsibility for that project, within the parameters set by the Governing Body, namely location, scope and budget. For Natural Environment Targeted Rate (NETR) projects, the local board has decision making responsibility within the parameters of the targeted rate framework and the national kauri dieback programme standards for protection of kauri.

Regional budgets include:

· Local parks and sports field development (growth)

· Coastal renewals

· Slips prevention and remediation

· Natural Environment Targeted Rate funding (NETR).

32. Projects in the local parks and sports field development programme are identified and prioritised based on consideration of a number of factors, including:

· extent to which residential growth is generating demand for the project

· current levels of provision

· available budget.

33. Projects in the coastal renewals and slips prevention and remediation programme are identified and prioritised based on consideration of a number of factors, including:

· asset condition

· relative hazard and risk

· available budget.

34. The allocation of budget to specific projects will be approved by the relevant Governing Body committee post local board work programme adoption.

35. The local board has an opportunity to provide formal feedback on the growth, coastal and slips allocations, through resolution to this report, for consideration by the relevant Governing Body committee prior to approval of the regional programmes.

36. The Natural Environment Targeted Rate programme is a regional budget under the decision making of the Environment and Climate Change Committee and reported to individual local boards.

Capital Programme Delivery

Cost estimates subject to change

37. Budget allocations within the work programme are best estimates only. Project costings are subject to change and refinement as projects progress through the design and delivery process. Greater clarity will be determined around the specific work required and the cost of delivery of that work once the details are defined.

38. The delivery of individual projects is managed within the overall work programme budget for each local board. Where significant changes to project budgets may need to be considered, or if new projects are added to the work programme, changes may be required to the programme to accommodate final project costs as the year progresses.

Risk adjusted programme

39. A number of projects have been identified in the work programme as “risk adjusted programme (RAP)” projects.

40. Approval is sought for these projects to commence at the beginning of the 2020/2021 year so that they can be delivered early in the event that projects approved for delivery in 2020/2021 are delayed for any unforeseen reason.

Changes to the work programme

41. Local boards have given a general delegation to the Chief Executive subject to terms and conditions contained in the local board delegation protocols.

42. In relation to work programmes, the delegation protocols require local boards to approve work programmes annually and require staff to seek a decision from the board for “any proposed variations to the approved work programme that may result in an overspend.” The protocols also include a range of more general requirements for reporting to boards, including “decisions of a politically sensitive nature”, “any other matters specified by the Local Board Chair”, and to report other matters on request of the Chair.

43. Staff propose that in addition to proposed work programme variations “that may result in an overspend”, other proposed variations that impact on the agreed outcomes of approved projects or the delivery of the overall approved work programme should also be referred to the board for a decision. Such changes include:

· changes to an approved projects activity description or activity benefit

· changes to project budget or timing that impact other approved projects in the programme

· cancellation of a project

· addition of a new project.

44. More minor changes that do not substantially alter the approved work programmes will be made by staff under general delegation, following discussion with the board, and noted in the quarterly reports.

Operational maintenance work programme

45. The regular maintenance of all council-owned built and open space assets plays an important part in:

· increasing the long-term durability of Community Facilities assets

· improving the safety of Community Facilities assets

· ensuring the enjoyment of Community Facilities assets by the users.

46. In the Community Facilities Work Programme, there are three-line items dedicated to all maintenance in the local board area:

· Full Facilities Maintenance Contracts – these contracts include all buildings, parks and open space assets, sports fields, coastal management, storm damage response and streetscapes maintenance

· Arboriculture Maintenance Contracts – these contracts include all tree management and maintenance

· Ecological Restoration Maintenance Contracts – these contracts include pest plant management within ecologically significant areas and animal pest management across all parks and reserves

47. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report. Community Facilities is also providing additional regular updates to all elected members on contractor performance.

Leasing work programme

48. Community leases are a valuable way in which the council provides support to not-for-profit community organisations across the region. These groups provide a wide range of community activities and services aligned with recognised local priorities and are a key part of the mosaic of community activity and infrastructure in Auckland.

49. The detailed list of the community leases and licences that will expire or are due for renewal over the 2020/2021 financial year is provided in Attachment B. Following approval of the work programme staff will proceed with review and renewal of these leases and licences as appropriate during the course of the financial year.

50. Two additional project lines include those leases and licences proposed to be progressed in the 2021/2022 and 2022/2023 financial years respectively.

51. Straight forward lease renewals without variations will be processed in accordance with agreed delegations with a written memo to the local board providing the opportunity for the local board to request further information or a formal report. Expired and more complex community leases will be reported to the local board at a business meeting.

Locally Driven Initiatives (LDI) operational activities

52. There are no projects in the 2019/2020 Community Facilities Work Programme that had budget allocated from the Manurewa Local Board locally driven initiatives (LDI) operational budget 2019/2020 and are being carried forward to the new financial year.

53. Additionally, there are no new LDI Opex projects in the 2020/2021 programme.

Tauākī whakaaweawe āhuarangi

Climate impact statement

54. Many of the activities in the 2020/201 work programme will have impact on greenhouse gas emissions and contribute towards climate change adaptation. These impacts will be considered as projects progress and will be reported to the local board at future reporting opportunities. The sorts of impacts to be considered include:

· Maximum upcycling and recycling of old material

· Installation of energy efficiency measures

· Building design to ensure the maximum lifetime and efficiency of the building is obtained

· Lifecycle impacts of construction materials (embodied emissions)

· Exposure of building location to climate change hazards (sea level rise, flooding (floodplains), drought, heat island effect)

· Anticipated increase in carbon emissions from construction, including contractor emissions

· Lifecycle impacts of construction materials.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

55. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

56. The Community Facilities work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.

57. Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

58. The activities in the proposed work programme align with the Manurewa Local Board Plan 2017 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

59. The Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions. Table 2 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.

Table 2: Māori impact assessment of proposed activities

ID number	Activity name	Māori impact
28342	Manurewa - Auckland Urban Forest (Ngahere) Strategy	Mana whenua have previously indicated they have a particular interest in protecting the environment in their role Kaitiaki. Mana Whenua will be engaged and consulted with during the delivery of this project to ensure mana whenua views are taken into account and the project reflects Maori well-being and values.

60. Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori. It guides staff to deliver on agreed work programme activities and support the local board to achieve the outcomes in its local board plan.

61. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

62. Financial implications of COVID-19/Emergency Budget have resulted in a reduced renewals budget per local board and significantly reduced development budgets such as growth.

63. Table 3 summarises the relevant budgets, proposed allocation and the balance of unallocated budget available.

Table 3: Budget allocation

Local Budgets	2020/2021	2021/2022	2022/2023
Renewals - Budget	$1,168,754	$1,398,850	$1,981,290
Renewals - Proposed Allocation	$1,168,736	$1,394,502	$1,981,240
Renewals - Unallocated budget	$18	$4,348	$50

Growth and Development - Allocation	0	0	0
Coastal Renewals - Allocation	$15,000	$245,037	0
Slips Prevention – Allocation	$90,000	$207,111	0

LDI Capex - Proposed Allocation	$475,891	$876,606	$50,000
LDI Opex - Proposed Allocation (including carry forwards)	0	0	0

One Local Initiative (OLI) Allocation	0	0	0

LTP Specific Projects	$10,000	$282,788	$650,000

External Funding	0	0	0
Kauri Dieback (NETR) Funding	0	0	0

64. The proposed work programme can be accommodated within the available local board budgets. Approval of the work programme does not have significant financial implications, unless projects experience a significant overspend or underspend.

65. Regular updates on the delivery of the programme will be provided to the local board. These updates will identify progress of all projects and potential amendments to the approved programme including changes to budget allocation and timing.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

66. Where a work programme activity cannot be completed on time, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity. This risk is mitigated by utilising the risk adjusted programme (RAP) to progress those projects identified as ready to proceed under the RAP at the beginning of the financial year.

67. If the proposed Community Facilities work programme is not approved at the business meeting, there is a risk that the proposed projects may not be delivered within the 2020/2021 financial year.

68. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

69. Staff believe that the proposed work programme is deliverable within existing resources. Delivery progress will be monitored through the year. Any resourcing challenges arising will be brought to the local board’s attention alongside consideration of implications and options to address challenges.

Ngā koringa ā-muri

Next steps

70. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

71. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa Local Board Community Facilities 2019 - 2022 Work Programme – Build, Maintain, Renew	57
b ⇩	Manurewa Local Board Community Facilities 2019 - 2022 Work Programme – Leases	67

Ngā kaihaina

Signatories

Author

Nicole Braganza - Work Programme Lead

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

20 August 2020

Approval of the Manurewa Local Board’s environment work programme 2020/2021

File No.: CP2020/10767

Te take mō te pūrongo

Purpose of the report

1. To approve the Manurewa Local Board’s environment work programme 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents the board’s environment work programme and associated budgets for approval for delivery within the 2020/2021 financial year (see Attachment A).

3. The work programme responds to the following outcomes and objectives that the local board identified in the Manurewa Local Board Plan 2017, ‘our environment is a source of pride and enjoyment for the community’.

4. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position. In July 2020, the Governing Body adopted the council’s Emergency Budget 2020/2021, which has reduced both capital and operating budgets. However, locally driven initiatives (LDI) operational funding has not been reduced.

5. The board provided feedback to Infrastructure and Environmental Services staff on the projects it would like to fund in anticipation of its reduced budgets in a series of workshops. The board indicated its support for the following projects, with budgets as listed below:

· Papakura Stream restoration – maintenance - $7,500

· Tōtara Park ecological restoration - $40,000

· Good in the Hood - Manurewa Waste Wise Champions - $45,000

· Community-led restoration of the Mahia Road stream - $25,000

· Water quality testing programme at Manurewa beaches - $10,000

· Manukau Harbour Forum - $1,750

· Papakura Stream landowner engagement - $5,000

· Glenveagh Park Reserve stream restoration - $15,000.

6. The proposed work programme has a total value of $149,250, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2020/2021 financial year.

7. In addition to the above projects, $5,000 has been carried forward from the board’s 2019/2020 Manukau Harbour Forum budget to the 2020/2021 financial year. This budget will support the continuation of the forum’s work programme, which experienced delays in 2019/2020 due to COVID-19. A further $20,000 has been carried forward from the board’s 2019/2020 Tōtara Park ecological restoration budget to undertake planting in the 2020/2021 financial year which was unable to take place due to dry weather conditions.

8. Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve its environment work programme 2020/2021 (Attachment A to the agenda report) including associated budget as summarised in the table below:

Activity name	2020/2021
Papakura Stream restoration – maintenance	$7,500
Tōtara Park ecological restoration	$40,000
Good in the Hood - Manurewa Waste Wise Champions	$45,000
Community-led restoration of the Mahia Road stream	$25,000
Water quality testing programme at Manurewa beaches	$10,000
Manukau Harbour Forum	$1,750
Papakura Stream landowner engagement	$5,000
Glenveagh Park Reserve stream restoration	$15,000
Total	$149,250

b) note that the following activities not completed in 2019/2020 have been carried forward into the 2020/2021 financial year, and are included in this work programme as summarised in the table below:

Activity name	Budget
Tōtara Park ecological restoration	$20,000
Manukau Harbour Forum	$5,000
Total	$25,000

Horopaki

Context

9. Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.

10. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position, which has had flow on effects for budgets available in the 2020/2021 financial year. Given the new financial realities facing Auckland, the council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. However, this does not include a reduction of locally driven initiatives (LDI) operational funding.

11. The COVID-19 pandemic occurred part way through the planning cycle for the development of the 2020/2021 local board work programmes. This led to local boards undertaking a reprioritisation exercise for all proposed activity.

12. The proposed work programme responds to the outcomes and objectives that the local board identified in the Manurewa Local Board Plan 2017. The specific outcome that is reflected in the work programme is ‘our environment is a source of pride and enjoyment for the community’.

13. The development of the work programme was also guided by strategies and plans such as the Waste Management and Minimisation Plan and the National Policy Statement for Freshwater Management.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or projects and ongoing programmes. It also includes new initiatives supported by the local board.

15. Due to COVID-19 impacts, the Emergency Budget means that the local board has a reduced locally driven initiatives (LDI) operational budget from previous years. Therefore, some activities that were previously proposed for 2020/2021 have been reduced, removed or deferred to later years from the draft work programme through a reprioritisation exercise.

16. The proposed activities for delivery as part of the board’s environment work programme 2020/2021 are detailed below. See Attachment A for further detail.

Papakura Stream restoration – maintenance - $7,500

17. To achieve the local board plan key initiative ‘celebrate the improvement of the Puhinui Stream, continue its revitalisation and begin work on the Papakura Stream’, the board has indicated it would like to continue to support the Papakura Stream restoration maintenance project in the 2020/2021 financial year.

18. The board has supported this project since 2018/2019 and allocated $15,000 towards this initiative in the 2019/2020 financial year to undertake planting in this area. This budget will support weed control and maintenance in areas previously planted along the Papakura Stream within Frangipani and Holmes Road reserves. This will include a third year of maintenance for Frangipani Reserve and second year of maintenance for Holmes Road Reserve planting.

Tōtara Park ecological restoration - $40,000

19. To achieve the local board plan objective ‘Manurewa’s local environment and biodiversity are protected for the future.’, the board has indicated it would like to continue to support the Tōtara Park ecological restoration project in the 2020/2021 financial year. The board has supported this project since 2018/2019 and allocated $40,000 towards this initiative in the 2019/2020 financial year.

20. This connects native bush remnants and riparian plantings to create a resilient ecosystem within Tōtara Park. Local board funding for 2020/2021 will enable the installation of new stock-proof fencing in grazed areas and revegetation plantings in riparian and gully areas. Suitable planting sites will be identified by staff and a fencing, weed control and planting plan put together ahead of community planting day events. Planting maintenance for previous year’s plantings will be funded by regional budgets.

21. In addition to the $40,000 proposed for the 2020/2021 financial year, a carry forward of $20,000 has been approved to complete restoration work that was unable to be completed in the 2019/2020 financial year, due to dry weather conditions. This work is being undertaken in quarter one 2020/2021.

Good in the Hood - Manurewa Waste Wise Champions - $45,000

22. To achieve the local board plan objective ‘improved reduction in waste through recovery, reuse and recycling’, the board has indicated it would like to continue to fund community waste minimisation in the 2020/2021 financial year. The board has supported this project since 2017 and allocated $45,000 towards this project through its environment work programme in the 2019/2020 financial year.

23. The 2020/2021 project will build on previous local board investment to build a thriving network of waste wise champions. These individuals will support Manurewa residents to sort and reduce their waste, build community pride, and develop and implement community-led strategies to prevent illegal dumping. The project will focus on providing local jobs for local people.

24. There will be three components to the project:

· hiring and supporting waste wise champions taking action to reduce illegal dumping and supporting residents to manage and minimise their waste

· designing, installing, monitoring and evaluating the effectiveness signs in illegal dumping hotspots

· storytelling, promotion, and marketing of good news stories and waste wise champion / pride kits to catalyse behaviour change.

New project: Community-led restoration of the Mahia Road stream - $25,000

25. To achieve the local board plan key initiative ‘work with our communities in caring for our harbour, waterways, environment, parks and our community spaces in partnership with mana whenua as kaitiaki / guardians’, the board has indicated it would like to support a new project to achieve community-led restoration of the Mahia Road stream in the 2020/2021 financial year.

26. This project will involve community-led restoration which will be staged over three years. The first year (2020/2021) will involve weed control, riparian and canopy planting along a portion of the Mahia Road stream that runs through The Dale Reserve. A community organisation will be contracted to engage with the community through education around litter, stream health, and cultural significance of the waterway.

27. Following years will involve infill planting and maintenance, and continued community engagement, with the potential to extend the project further down Mahia Road stream towards the coast. Parks, Sport and Recreation will be planting a small portion of the stream in winter 2020 in order to establish riparian plants along a margin where weed species have been removed. This will connect to the planting area proposed for work in quarter four 2020/2021.

28. Some components of this project will be workshopped with the local board prior to the commencement of the project to confirm specific planting locations.

Water quality testing programme at Manurewa beaches - $10,000

29. To achieve the local board plan objective ‘Manurewa’s local environment and biodiversity are protected for the future’, the board has indicated it would like to continue to fund a water quality testing programme in the 2020/2021 financial year. The board has supported water quality testing at Roys Road beach since 2017 and allocated $10,000 towards this programme in the 2019/2020 financial year.

30. Staff recommend that the board allocate a further $10,000 towards the water quality testing programme in 2020/2021. The purpose of this programme is to undertake another season of weekly water quality testing at the following Manurewa beaches:

· St Anne’s Bay Beach

· Kauri Point Beach (Carnoustie Drive)

· Weymouth South Beach (Keith Park)

· Weymouth West Beach (Roys Road).

31. Data will also be collected from two stormwater outlets at Weymouth South and St Anne’s Bay. The water quality monitoring data will be used to improve existing water quality models of the two Weymouth beaches, and to gather sufficient information at St Anne’s Bay and Kauri Point to help determine provisional microbiological assessment category grades for these two beaches.

32. This monitoring will provide additional data for locations in Weymouth which will inform council's Safeswim programme. This project will also help the community to identify safe swimming conditions at Weymouth West and Weymouth South beach.

Manukau Harbour Forum - $1,750

33. To achieve the local board plan objective to ‘work with our communities in caring for our harbour, waterways, environment, parks and our community spaces in partnership with mana whenua as kaitiaki / guardians’, the board has indicated that it would like to continue to fund the Manukau Harbour Forum in the 2020/2021 financial year.

34. The board is one of nine local boards who make up the Manukau Harbour Forum (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards). All of these local boards border the Manukau Harbour and have an interest in protecting and restoring the mauri of the Manukau Harbour.

35. In 2019/2020, eight of the member local boards provided $8,000 and the Franklin Local Board provided $6,000 to co-fund the Manukau Harbour Forum. This was allocated to several activities, including a communications budget, a Manukau Harbour Forum coordinator, SeaWeek engagement, and the South Auckland Young Environmentalists group. Some activities planned for 2019/2020 were able to be delivered within the financial year, due to COVID-19 restrictions. A combined local board budget of $43,650 has been carried forward to support the continuation of the forum’s work programme in the 2020/2021 financial year.

36. Staff recommend that each of the nine member boards contribute a further $1,750 each towards the forum in the 2020/2021 financial year. This will allow for a total budget (including the 2019/2020 carry forward) of $59,400 for the 2020/2021 financial year. Staff recommend that this funding supports:

· a Manukau Harbour Forum coordinator to progress the aims of the forum, including identifying desired outcomes for the Manukau Harbour Forum and completing a stocktake of all work on water quality planned in the Manukau Harbour catchments

· mana whenua engagement on the future structure of the forum, and exploration of opportunities for shared outcomes led by the forum’s coordinator

· funding for a Youth Sustainability Wānanga which would involve students from all nine member local board areas.

New project: Papakura Stream landowner engagement - $5,000

37. To achieve the local board plan key initiative ‘celebrate the improvement of the Puhinui Stream, continue its revitalisation and begin work on the Papakura Stream’, the board has indicated it would like to support a new project to undertake landowner engagement along the Papakura Stream in the 2020/2021 financial year.

38. This project will be shared between the Manurewa, Papakura, and Franklin Local Boards who have each indicated that they would like to contribute $5,000 to the project in 2020/2021.

39. The Papakura Stream catchment is shared between the Manurewa, Papakura, and Franklin Local Boards, and spans the Hūnua Ranges to the Manukau Harbour. This project would involve a collaborative approach to understand how landowners perceive this extensive waterway.

40. A contractor engaged through this project will engage landowners to create a shared vision for the Papakura Stream. This will enable staff and the local boards to understand the barriers and benefits to local waterway protection, and help develop an approach for landowners, and the wider community, to participate in improving water quality. This may include stream restoration or water sensitive design implementation.

New project: Glenveagh Park Reserve stream restoration - $15,000

41. To achieve the local board plan key initiative ‘work with our communities in caring for our harbour, waterways, environment, parks and our community spaces in partnership with mana whenua as kaitiaki / guardians’, the board has indicated it would like to support a new project to achieve restoration of the stream in the Glenveagh Reserve in the 2020/2021 financial year.

42. This project will involve a contractor engaging with the community and local schools in the restoration of the Glenveagh Stream. It will aim to connect local residents to the waterway and raise awareness around the impacts of litter and other pollutants on the health of the stream and Manukau Harbour.

43. Further details around the plans for this project will be workshopped with the local board in August 2020. Depending on the outcome of the workshop, staff may use this budget to scope opportunities to engage Te Kura Kaupapa o Manurewa in water quality testing in the stream.

Activities carried forward from 2019/2020

44. The Corporate and Local Board Performance team have identified projects from the Manurewa Local Board locally driven initiatives (LDI) operational budget 2019/2020 where there was an agreed scope and cost which were not been delivered.

45. Table 1 outlines the carried forward activities and budgets that have been confirmed as part of the Emergency Budget, which have been added to the work programme to be delivered in 2020/2021. These projects were not able to be completed in 2019/2020, due to dry weather conditions and COVID-19 restrictions.

Table 1: Activities with LDI operational budget carried forward from 2019/2020

Activity name	Budget
Tōtara Park ecological restoration	$20,000
Manukau Harbour Forum	$5,000
Total	$25,000

Tauākī whakaaweawe āhuarangi

Climate impact statement

46. Table 2 outlines the activities in the 2020/2021 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 2: Climate impact assessment of proposed activities

Activity name	Climate impact
Papakura Stream restoration – maintenance	These projects will enable community climate resilience by ensuring that waterways are enhanced through native planting. Freshwater ecosystems provide many ecosystem services such as flood mitigation, habitat for native biodiversity and carbon sequestration (riparian planting). These services are enhanced when the ecosystems are restored. Restoration and revegetation also play vital roles in carbon sequestration by storing atmospheric carbon.
Tōtara Park ecological restoration
Community-led restoration of the Mahia Road stream
Papakura Stream landowner engagement
Glenveagh Park Reserve stream restoration
Good in the Hood - Manurewa Waste Wise Champions	The contribution of waste to overall greenhouse gas emissions in the Auckland region is approximately 3.1 per cent as per the Auckland Greenhouse Gas Inventory to 2016. The largest source of emissions within the waste sector in Aotearoa New Zealand is solid waste disposal to landfill. This project will assist residents in taking practical steps to reducing a proportion of these waste-related emissions.
Water quality testing programme at Manurewa beaches	This project will provide more detailed data on the type of contaminants entering streams and marine systems, enabling Auckland Council to act on these and reduce the impacts on the food chain, ensuring that the ocean is functional as the world’s largest carbon sink. Contaminants could disrupt the ability for underwater ecosystems to absorb carbon. This project is therefore assisting with resilience to climate change and reducing the impacts of pollution on the environment.
Manukau Harbour Forum	This project will provide resilience to the community by ensuring waterways and the marine environment are protected and enhanced. Freshwater and marine ecosystems provide many ecosystem services such as flood mitigation, habitat for native biodiversity and carbon sequestration. These services are enhanced when the ecosystems are restored.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

48. In particular, staff will work alongside Parks, Sports and Recreation staff on restoration projects which take place on park land.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

49. The projects proposed for inclusion in the board’s environment work programme will have positive environmental outcomes across the Manurewa Local Board area. Particular focus areas for the 2020/2021 work programme include Puhinui, Weymouth West, Weymouth South, Mahia Road, St Anne’s Bay Beach, and Kauri Point Beach.

50. The projects noted above align with the local board plan outcome ‘our environment is a source of pride and enjoyment for the community’. The proposed environment work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.

Tauākī whakaaweawe Māori

Māori impact statement

51. It is recognised that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.

52. Table 3 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.

Table 3: Māori impact assessment of proposed activities

Activity name	Māori impact
Good in the Hood - Manurewa Waste Wise Champions	Local Māori residents have been involved in the original scoping of this project and will be involved in delivery of the project.
Community-led restoration of the Mahia Road stream	The contractors in this project will engage with the Māori community through schools, the Manurewa Youth Council, and directly as residents to raise awareness around issues facing the waterway. Māori residents will be encouraged to be involved in the community planting day and the development of a community garden. Consideration will be taken to including plants which are important to rongoā Māori and pā harakeke.
Manukau Harbour Forum	Mana whenua have expressed particular interest in improving Te Manukanuka o Hoturoa (the Manukau Harbour). In May 2019, the Manukau Harbour Forum members indicated that they would like to fund mana whenua engagement and support. This is proposed to occur in the 2020/2021 financial year, led by the coordinator.
Glenveagh Park Reserve stream restoration project	Staff will look for opportunities to engage Te Kura Kaupapa o Manurewa this project. There may be opportunities for involving mātauranga Māori, such as prioritising the maramataka and plant species important in rongoā Māori.

53. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

54. The proposed environment work programme budget for 2020/2021 is $149,250 of the boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2020/2021.

55. The attached work programme also includes a $5,000 LDI carry forward for the continuation of the Manukau Harbour Forum’s 2019/2020 work programme, and a $20,000 carry-forward for the board’s Tōtara Park 2019/2020 project. This will enable planting to be undertaken in quarter one 2020/2021, which was unable to occur in 2019/2020 due to dry weather conditions.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

56. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

57. Table 4 shows the identified significant risks associated with activities in the proposed 2020/2021 work programme.

Table 4: Significant risks and mitigations for activities

Activity name	Risk	Mitigation	Rating after mitigation
Papakura Stream restoration – maintenance	There is a risk that the contractor is not available to deliver the project.	There are several contractors who could be engaged to deliver this work, so this risk is considered low.	Low
Tōtara Park ecological restoration	The Redoubt Road diversion for roadworks may influence which areas of Tōtara Park are able to be fenced and planted. Community change in demand and values may impact the delivery of this project, for example if the community no longer supporting the use of herbicide in their area. There is a risk that dry weather conditions continue and planting is unable to occur in the 2020/2021 financial year.	Other areas for planting and fencing will be identified if the planned areas are not able to commence. Alternative pest plant control options can be scoped with the community if required. If planting cannot occur and the budget cannot be spent, staff will present alternative project options for the board’s consideration at the earliest opportunity.	Low - medium
Good in the Hood - Manurewa Waste Wise Champions	There is a risk that community interest in this project is low.	This project builds on work and relationships that have been developed over a number of years, so this risk is considered low.	Low
Community-led restoration of the Mahia Road stream	There is a risk that plants are stolen or vandalised, and that the contractor is not available to deliver the project.	Community involvement in the project will help to ensure that there is community ownership of the plants. Two potential contractors have been identified.	Low
Water quality testing programme at Manurewa beaches	There is a risk that the current contractor is unable to undertake sampling or assess samples.	Relationships with contractors are established, so this risk is considered low. Other contractors may be able to support this testing if required.	Low
Manukau Harbour Forum	This project is dependent on the sourcing of a suitable contractor to coordinate the forum. Low attendance of the forum would mean that coordinator hours do not achieve value for money in times spent organising meetings and activities. There is a risk that the make up and direction of the forum may change pending discussions with the Environment and Climate Change Committee on the forum.	A coordinator is currently contracted for quarter one 2020/2021. This coordinator has indicated that they could continue to support the forum for the remainder of the financial year, subject to the forum’s agreement to continue to fund this role. Staff will schedule bimonthly meetings well in advance to ensure members can prioritise attendance. The current work programme of the forum will be a consideration of any recommendations around the make-up and or direction of the forum and or Manukau Harbour investment. The forum coordinator is currently undertaking a stocktake of all of the work being undertaken in the Manukau Harbour catchments which can be used to inform future decision making. Funding will still be required for the Youth Sustainability Wānanga and therefore this budget will still be able to be spent.	Low
Papakura Stream landowner engagement	There is a risk that the community does not wish to engage around water quality improvements around the stream.	Similar projects in the Manurewa, Papakura, and Franklin local board areas have achieved success with engaging landowners and landusers, so this risk is considered low.	Low
Glenveagh Park Reserve Stream Restoration	There is a risk that the community does not wish to engage around water quality improvements around the stream, and the contractor does not have capacity to deliver the project.	An experienced coordinator will be contracted to work with the community. Two potential contractors have been identified who could deliver this project.	Low

58. Resourcing of the proposed work programme is based on current staff capacity within departments. If changes to staff capacity have an impact on work programme delivery, this will be signalled to the local board at the earliest opportunity. Staff will also signal if any other unforeseen circumstances may impact on the delivery of the activities outlined in this report, alongside options to address such challenges.

Ngā koringa ā-muri

Next steps

59. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

60. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Infrastructure and Environmental Services Work Programme Manurewa 2020/2021	81

Ngā kaihaina

Signatories

Author

Prasanthi Cottingham - Relationship Coordinator

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

20 August 2020

Approval of the Manurewa Local Board community services work programme 2020/2021

File No.: CP2020/11071

Te take mō te pūrongo

Purpose of the report

1. To approve the community services work programme 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents the local board’s community services work programme and associated budgets for approval for delivery within the 2020/2021 financial year as provided in Attachment A.

3. The community services work programme includes activities to be delivered by the following departments:

· Arts, Community and Events.

· Libraries.

· Parks, Sport and Recreation.

4. The work programme responds to the following outcomes and objectives identified in the Manurewa Local Board Plan 2017:

· People in Manurewa are actively connecting everywhere, every day

· A prosperous local economy supporting local people

· Our environment is a source of pride and enjoyment for the community

· We treasure our home, our community.

5. COVID-19 put significant pressure on Auckland Council’s finances. The Emergency Budget 2020/2021 was adopted by Governing Body in July 2020 (GB/2020/76).

6. While the budget has reduced capital and asset based services (ABS) operating budgets, locally driven initiatives (LDI) operational funding has not been reduced.

7. The local board provided feedback to staff on the activities it would like to fund in anticipation of its reduced budgets in a series of workshops.

8. The proposed work programme has a total LDI operational budget value of $1,342,217, which can be funded from within the local board’s LDI operational budget for the 2020/2021 financial year.

9. ABS budgets were reduced due to the Emergency Budget and specific reductions have been detailed in the Analysis and Advice section of this report. The local board Customer and Community ABS operational budget for 2020/2021 is $11,614,518. This budget is direct operational expenditure only and does not include revenue and excludes depreciation and finance costs if applicable.

10. Projects from 2019/2020 LDI operational budget have been carried forward where there was an agreed scope and cost which have not been delivered. These are shown as separate activity lines in the work programme.

11. Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve the community services work programme 2020/2021 and associated budget provided as Attachment A to the agenda report

b) note that activities with locally driven initiatives (LDI) operational budget carried forward from 2019/2020 are included in the work programme provided in Attachment A to the agenda report.

Horopaki

Context

12. Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. Local board feedback from these workshops have informed the work programme.

13. The work programme responds to local boards’ priorities as expressed in its local board plan.

14. The COVID-19 pandemic has exerted considerable pressure on council’s financial position, which has had flow on effects for the budgets available in the 2020/2021 financial year.

15. Given the new financial realities facing Auckland, council has adopted an Emergency Budget 2020/2021.

16. The budget reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. This does not include a reduction of locally driven initiatives (LDI) operational funding.

17. COVID-19 occurred part way through the planning cycle for the development of the 2020/2021 local board work programmes. This led to local boards undertaking a reprioritisation exercise for all proposed activity.

18. Table 1 shows the business objectives and strategic alignment for community services departments. These also guided the development of the work programme.

Table 1: Adopted community-based strategies and plans

Department	Business objectives	Strategies and plans
Arts, Community and Events	Provision of services, programmes, events and facilities that strengthen and connect communities and create a sense of belonging and pride	· Hire Fee Framework · Events Policy · Toi Whītiki · Thriving Communities
Libraries	Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life	· Auckland Libraries Strategy 2020
Parks, Sport and Recreation	Provision of services to actively engage Aucklanders to lead healthy lives, connect with nature and value our cultural identity	· Parks and Open Space Strategic Action Plan · Sport and Recreation Strategic Action Plan · Auckland Growing Greener Framework · Urban Ngāhere Strategy

Tātaritanga me ngā tohutohu

Analysis and advice

19. The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or projects and ongoing programmes. It also includes new initiatives supported by the local board.

Asset Based Services (ABS) operational activities

20. The Emergency Budget reduced the anticipated asset based services (ABS) operational budgets across all 21 local boards. This has required a reduction in asset based services (ABS) operational budgets in the local board’s community venues, libraries and facilities.

21. Staff provided advice about how services delivered from community facilities could be adjusted to achieve the savings of the Emergency Budget. Staff discussed proposed changes at workshops with the local board in July 2020.

22. Proposed changes to community venues, facility programming and opening hours in response to budget constraints are outlined below.

Community venues: Nathan Homestead

23. Auckland Council provides art facilities, community centres and hire venues that enable Aucklanders to run locally responsive activities, promoting participation, inclusion, and connection.

24. Staff have been requested to provide advice about how the ACE venues service can be adjusted to achieve the savings of the Emergency Budget.

25. The total proposed savings for ACE venue in Manurewa area is $37,650.70:

Pre-COVID programming budget

Savings at 3.5%

Total FY21 programming budget

Nathan Homestead

188,693.92

- 37,650.70

151,043.22

26. The local board has the option to top this budget from their Locally Driven Initiatives budget.

Libraries: Te Matariki Clendon Library, Manurewa Library

27. Libraries will have no reductions to approved standard opening hours: 104 hours per week across two libraries.

28. Efficiencies will still be required and will be managed across the library network. Analysis of staffing resource vs customer use has shown where efficiencies can be achieved by optimising staffing levels within the local board area.

29. The local programming budget has been reduced. There will be a reduction in the number of external partners coming in to support programming, however, programmes will continue to be run by staff within libraries for 2020/2021.

Pools and leisure centres

30. Maintaining access to, and the safe provision of, core services is a minimum service level that will continue:

· ensuring aquatic facilities are available every day and are staffed with lifeguards who can help people stay safe in the water

· ensuring leisure centres are open and staffed to provide the local community with access to active recreation services.

31. Staff considered the following options to reduce budgeted spend and improve operational efficiencies in pools and leisure centres:

· optimise services based on utilisation and prioritise the communities that need our services the most

· assess alternative delivery options, for example, contracting or partnering to provide term, holiday and sports programmes

· adapt frequency of value-add activities due to pressure on staff budgets and availability, for example e.g. use of aqua run in the pool or fitness boot camps.

32. At the July 2020 workshop staff recommended that no additional LDI funding be allocated for the pools and leisure service because operational efficiencies and sustainable cost savings are achievable through ongoing business improvement activities.

Locally Driven Initiatives (LDI) operational activities

33. LDI operational activities in the work programme respond to the local board plan and local board feedback. Community services LDI activities are detailed at Attachment A.

34. The proposed work programme has a total LDI operational budget value of $1,342,217, which can be funded from within the local board’s LDI operational budget for the 2020/2021 financial year

35. The Corporate and Local Board Performance team have identified projects from the LDI operational budget 2019/2020 where there was an agreed scope and cost which have not been delivered. Carry-forwards are expressed as separate activity lines in the work programme.

COVID-19 impacts on the community were considered while developing the work programme

36. Staff acknowledge that our communities have faced significant challenges during the COVID-19 pandemic lock down.

37. In preparing recommendations for the 2020/2021 work programme, a number of COVID-19 related matters have been considered. The 2020/2021 work programme seeks to prioritise activity that responds to these needs:

· newly vulnerable communities

· financial constraints

· accessibility restrictions

· community resilience

· community response and recovery.

Tauākī whakaaweawe āhuarangi

Climate impact statement

38. Table 2 outlines the activities in the 2020/2021 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 2: Climate impact assessment of proposed activities

ID number

Activity name

Climate impact

Recreation centre operations:

- Manurewa Pool and Leisure Centre

- Totara Park Pool

- Manurewa Leisure Centre

In partnership with Community Facilities operations, Pools and Leisure facility management teams are implementing opportunities to reduce climate impacts, starting with reductions in water and energy consumption.

100

Maich Park, Auckland Teaching Gardens Trust Programme

Environmental teaching models including waste minimisation.

Sustainable practices onsite, including rainwater harvesting, organic/ spray free food growing.

101

Ecological volunteers programme

Integrating nature into urban environments:

• increase in native forest/ urban cooling.

• offset carbon emissions.

• protect water quality by planting along rivers and coastlines.

• improve our living environment.

• soil retention, erosion control and flood mitigation and coastal protection.

• nitrogen sequestration.

102

Ngahere (Urban Forest) Growing programme

• Increase in native forest/ urban cooling.

• Offset carbon emissions.

• Improve air quality, reduce UV exposure.

• Improve water quality.

• Reduce the load on stormwater infrastructure system through rainfall interception by increasing tree canopy cover.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

40. The activities in the proposed work programme provide important community services to the people of the local board area. Work programme activities support the outcomes and objectives outlined in the Manurewa Local Board Plan 2017.

41. They contribute to building strong, healthy, and vibrant communities by providing services and spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities.

42. These activities improve lifestyles and a sense of belonging and pride amongst residents.

43. The community services work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The feedback received from the workshops has informed the proposed work programme.

Tauākī whakaaweawe Māori

Māori impact statement

44. Table 3 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.

Table 3: Māori impact assessment of proposed activities

ID number	Activity name	Activity description
104	Te Kete Rukuruku tranche two	Māori naming (and associated story telling) of parks and places in partnership with mana whenua to value and promote Auckland’s Māori identity and use of te reo Māori.
790	Respond to Māori aspirations Manurewa	· Fund Otara Health to deliver the Māori Input into Local Board Decision Making delivery group and implement the recommendations of the governance group. · Deliver community programmes that respond to the needs and aspirations of both mana whenua and mataawaka. · Bilingual Hikoi event for responding to the needs of Māori. · Waitangi Day festival activities in support of responding to Māori aspirations to participate and celebrate. · Fund community groups that focus on teaching and promoting te ao Māori, tikanga Māori, te reo Māori.
1866	(Libraries) Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori - Manurewa	Champion and embed te reo Māori in everyday communication. Celebrate and promote te ao Māori through events and programmes including regionally coordinated and promoted programmes: Te Tiriti o Waitangi, Matariki and Te Wiki o te Reo Māori Seek opportunities to engage with local iwi and mana whenua to collaborate on initiatives.

45. Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori. It guides staff to deliver on agreed work programme activities and support the local board to achieve the outcomes in its local board plan.

46. Where aspects of the proposed work programme are anticipated to have a significant interest or impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

47. Activities are funded from one or multiple budget sources which include: ABS operational expenditure and LDI operational expenditure.

48. The total community services work programme LDI operational budget for 2020/2021 is $1,342,217. This budget was unaffected by the Emergency Budget.

49. ABS budgets were reduced due to the Emergency Budget and specific reductions have been detailed in the Analysis and Advice section of this report. The local board Customer and Community ABS operational budget for 2020/2021 is $11,614,518. This budget is direct operational expenditure only and does not include revenue and excludes depreciation and finance costs if applicable.

50. Each activity line has a budget allocation, which covers the delivery for the 2020/2021 period. Where activity lines show a zero-dollar budget, this reflects that the implementation costs are met through staff salary or other funding sources.

51. Where activities are cancelled or no longer required during the financial year, the local board can reallocate the budget to an existing work programme activity or to create a new activity.

52. Project where budget has been carried-forward from 2019/2020 are shown expressed as separate activity lines in the work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

53. The COVID-19 pandemic could have a further negative impact on the delivery of local board work programmes if the COVID-19 Alert Level changes. New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level.

54. The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level. Some activities can be adapted to be delivered at different COVID-19 Alert Levels.

55. Resourcing of the work programmes is based on current staff capacity within departments. If changes to staff capacity have an impact on work programme delivery, this will be signalled to the local board at the earliest opportunity.

56. The key risks for activities that are managed through the work programme are non-delivery, time delays and budget overspend.

57. Where a work programme activity cannot be completed on time, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

58. As the work programme includes ongoing activity and annually occurring events or projects, the associated risks have been identified and managed in previous years. Additional risk management for these activities is ongoing and can be reported quarterly.

59. Risks and mitigations for new activity lines were considered during the scoping phase. There may be risks associated with trialling a new activity for the first year. These will be continually assessed and reported to the local board through quarterly reporting when required.

Ngā koringa ā-muri

Next steps

60. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

61. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa Community services work programme 2020/2021	93

Ngā kaihaina

Signatories

Authors

Graham Bodman - General Manager Arts, Community and Events

Mirla Edmundson - General Manager Libraries & Information

Mace Ward - General Manager Parks, Sports and Recreation

Authorisers

Claudia Wyss - Director Customer and Community Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

20 August 2020

Approval of the Manurewa Local Board Local Economic Development Work Programme 2020/2021

File No.: CP2020/10899

Te take mō te pūrongo

Purpose of the report

1. To approve the Manurewa Local Board local economic development work programme 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents the board’s ATEED work programme and associated budgets for approval for delivery within the 2020/2021 financial year (see Attachment A).

3. The work programme responds to the following outcomes and objectives that the local board identified in the Manurewa Local Board Plan 2017:

· A prosperous local economy supporting local people

5. The board provided feedback to staff on the projects it would like to fund in a series of workshops. The board indicated its support for the following projects, with budgets as listed below:

· Town Centre Steering Group - $50,000

· Pop-up Business School - $11,500

· Young Enterprise Scheme - $2,000

· Town Centre Steering Group - $5,000 (carry forward)

6. The proposed work programme has a total value of $68,500, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2020/2021 financial year.

7. Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve the local economic development work programme 2020/2021 (Attachment A to the agenda report).

Horopaki

Context

8. Each year, the local board decides which activities to allocate its annual budget toward through a series of workshops. The local board feedback in these workshops have informed the work programme.

9. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position, which has had flow on effects for the budgets available in the 2020/2021 financial year. Given the new financial realities facing Auckland, the council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. However, this does not include a reduction of locally driven initiatives (LDI) operational funding.

10. The COVID-19 pandemic occurred part way through the planning cycle for the development of the 2020/2021 local board work programmes. This led to local boards undertaking a reprioritisation exercise for all proposed activity.

11. The work programme responds to the outcomes and objectives that the local board identified in the Manurewa Local Board Plan 2017. The specific outcome that are reflected in the work programme is:

· A prosperous local economy supporting local people

Tātaritanga me ngā tohutohu

Analysis and advice

12. The proposed activities for delivery as part of the board’s ATEED work programme 2020/2021 are detailed below. See Attachment A for further detail.

Town Centre Steering Group – $50,000

13. The Manurewa Local Board Plan (2017) identifies the Local Board’s wish to make the Manurewa town centre the heart of the community to create a centre where people choose to live, socialise and work.

14. In order to achieve this the Local Board has brought together a Steering Group. The Steering group is made up of the Manurewa Local Board Chair, Auckland Council family staff, the Manurewa Business Improvement District, and Southmall. It has an independent chair and draws upon consultant support as required.

15. The Manurewa Local Economic Development Action Plan 2015 identifies the need to continue to support the steering group to enhance the vitality and viability of the Manurewa town centre (action 1.3).

16. In recognition of the wider role the Steering Group is playing in supporting the local board the allocation of $50,000 towards the town centre revitalisation implementation, will enable the continuation of the following activities in order to help support the delivery of local economic outcomes:

· Facilitation and support of the Manurewa Town Centre Steering Group: Meeting the costs of continuing the steering group and associated consultant support and in addition the delivery of key projects identified by the Steering Group in the forthcoming year.

· Support for Te Mahia Station work: meeting the costs of consultant support to enable the Local Board to ensure that the opportunities to enhance the station and other outcomes are maximised and delivered.

· Outcomes identified by other work in surrounding areas: Exact projects are to be identified but the opex budget can be used to fund studies or research that will support the growth of the Local Board area. Some of which may be identified through the current Integrated Area Plan for the Manurewa-Takanini-Papakura corridor.

17. Outside the continuation of support for the Town Centre Steering Group the full scope of projects and initiatives will be drafted with the input of the Local Board and/ or Steering group to ensure they deliver local economic outcomes.

PopUp Business School (Manurewa) – $11,500

18. The PopUp Business School provides a free 10-day business school to provide education, support for local people interested in starting their own business. Examples elsewhere have had positive results in terms of the numbers of businesses established. By supporting local residents by providing entrepreneurial training the generation of local businesses will be increased and local employment opportunities provided. A contribution from the Ministry of Social Development is also being made. Auckland Tourism Events and Economic Development (ATEED) will manage the contract and provide logistical support on behalf of the Manurewa Local Board.

Young Enterprise Scheme – $2,000

19. The Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students.

20. Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

21. The funding from the local board will support the delivery of the overall YES program, including the Kick Start days in February 2021 where the Auckland Business Chamber will specifically acknowledge local board support. The Kick start days the first day students get to meet the Young Enterprise team, and find out about their 2021 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition, the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate.

Activities carried forward from 2019/2020

22. The Corporate and Local Board Performance team have identified projects from the Manurewa Local Board locally driven initiatives (LDI) operational budget 2019/2020 where there was an agreed scope and cost which were not delivered. These projects total $5,000.

23. Table 1 outlines the activities and budgets that have been confirmed as part of the Emergency Budget, which have been added to the work programme to be delivered in 2020/2021.

Table 1: Activities with LDI operational budget carried forward from 2019/2020

Activity name	Budget
Town Centre Steering Group	$5,000

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. The proposed work programme does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. The proposed local economic development work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.

27. The activities in the proposed work programme align with the Manurewa Local Board Plan 2017 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

28. Table 3 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.

Table 3: Māori impact assessment of proposed activities

Activity name	Māori impact
Pop up Business School	The numbers of Māori participating on the course and establishing a Māori owned business are collected as a part of the reporting on the effectiveness of the project.
Town Centre Steering Group	In implementing projects and initiatives to support the aims and objectives of the Steering group local Māori business within the town centre will be able to benefit from increased vitality in the centre and in turn greater spend.
Young Enterprise Scheme	In implementing the YES Māori students at participating schools will be able to benefit from the experience and learnings from the YES.

29. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

30. The proposed local economic development work programme budget for 2020/2021 is $19,500 of the boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2020/2021.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

32. Table 4 shows the identified significant risks associated with activities in the proposed 2020/2021 work programme.

Table 4: Significant risks and mitigations for activities

Activity name	Risk	Mitigation	Rating after mitigation
Pop up Business School	Low attendance	Concerted locally targeted social media promotion and use of local networks to reach target audience	Low
Pop up Business School	COVID-19 alert level change	The PopUp has been trialled as a virtual event and could be run as such if required	Medium
Town Centre Steering Group	COVID-19 alert level change	Remote meetings can be implemented to ensure the group continues to meet and monitor how delivery will be affected. To try and mitigate any impacts	Medium
Young Enterprise Scheme	There is a risk that the Kick Start days do not proceed due to changes in the Covid-19 alert levels. As a result the sponsorship provided to the Auckland Business Chamber may not be required.	To maintain contact with the Auckland Business Chamber on the running of the event to ensure that if the events are cancelled the full impact on the need for the local board support is identified.	Medium

33. Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

34. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

35. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa Local Board - Auckland Tourism, Events and Economic Development Work Programme 2020/2021	113

Ngā kaihaina

Signatories

Author

Luo Lei, Local Economic Development Advisor

Authorisers

John Norman, Strategic Planning Manager

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

20 August 2020

Approval of the Manurewa Local Board Youth Connections Work Programme 2020/2021

File No.: CP2020/10913

Te take mō te pūrongo

Purpose of the report

1. To approve the Manurewa Local Board Youth Connections work programme 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents the board’s Youth Connections work programme and associated budgets for approval for delivery within the 2020/2021 financial year as provided in Attachment A.

3. The work programme responds to the following outcomes and objectives that the local board identified in the Manurewa Local Board Plan 2017:

· A prosperous local economy supporting local people.

4. The COVID-19 pandemic has exerted considerable pressure on the Auckland Council’s (council) financial position. In July 2020, the Governing Body adopted the council’s Emergency Budget 2020/2021, which has reduced both capital and operating budgets. However, locally driven initiatives (LDI) operational funding has not been reduced.

5. The Manurewa Local Board provided feedback to staff on the projects it would like to fund in a series of workshops. The board indicated its support for the following projects, with budgets as listed below:

· Demand led training for employment - $30,000

· Entrepreneurial pathways - $20,000

· NEETs prevention - $18,000.

6. The proposed work programme has a total value of $68,000, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2020/2021 financial year.

7. Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) approve the Youth Connections work programme 2020/2021 as provided in Attachment A to the agenda report.

Horopaki

Context

8. Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.

11. The work programme responds to the outcomes and objectives that the local board identified in the Manurewa Local Board Plan 2017. The specific outcome that is reflected in the work programme is:

· A prosperous local economy supporting local people.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The proposed activities for delivery as part of the board’s Youth Connections work programme 2020/2021 are detailed below. See Attachment A for further details.

Demand led training for employment - $30,000

13. Rapid training of young people for existing employment opportunities and provide post placement support (mentoring/coaching) to enable employment attachment.

Enterprise pathways - $20,000

14. Build a network of enterprise support and training programmes to empower rangatahi to build their own business, creating economic attachment opportunities as well as transferable skills.

NEETs prevention - $18,000

15. Provide young people and their whānau opportunities to learn technology and financial literacy, while helping young people by providing opportunities to earn money and secure small projects themselves.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. The proposed work programme does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. The proposed Youth Connections work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.

19. The activities in the proposed work programme align with the Manurewa Local Board Plan 2017 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

20. Table 3 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.

Table 3: Māori impact assessment of proposed activities

Activity name	Māori impact
Demand led training for employment	Will be assisting rangatahi to train and get into quality employment opportunities.
Enterprise pathways	Opportunity for rangatahi to learn enterprise skills and attach to local economy.
NEETs Prevention	Provide engagement opportunities coupled with financial literacy and attachment to local economy.

21. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

22. The proposed Youth Connections work programme budget for 2020/2021 is $68,000 of the boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2020/2021.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

24. Table 4 shows the identified significant risks associated with activities in the proposed 2020/2021 work programme.

Table 4: Significant risks and mitigations for activities

Activity name	Risk	Mitigation	Rating after mitigation
Demand led training for employment	COVID-19 effects on being able to deliver the training and employment opportunities.	Some training can be provided online, and young people can be kept engaged. Employment outcomes may still be affected.	Medium
Enterprise pathways	COVID-19 effects on being able to deliver the training and employment opportunities.	Online training and online trading can take place, depending on the availability of device and connection.	low
NEETs prevention	COVID-19 may affect the delivery.	Online training and engagement can be achieved, depending on the availability of device and connection.	low

25. Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

26. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

27. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments