Maungakiekie-Tāmaki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Maungakiekie-Tāmaki Local Board held via Skype for Business on Tuesday, 25 August 2020 at 10:00am. Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Chris Makoare

 

Deputy Chairperson

Debbie Burrows

 

Members

Don Allan

 

 

Nerissa Henry

 

 

Peter McGlashan

 

 

Maria Meredith

 

 

Tony Woodcock

 

 

ABSENT

 

Councillor

Josephine Bartley

 

 

 

 

 

 

 

 

 

 


Maungakiekie-Tāmaki Local Board

25 August 2020

 

 

 

1          Welcome

 

The Chair opened the meeting with a karakia and welcomed everyone present.

 

2          Apologies

  

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number MT/2020/107

MOVED by Chairperson C Makoare, seconded by Member T Woodcock:  

That the Maungakiekie-Tāmaki Local Board: 

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 28 July 2020, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Mr Thomas Makoare

 

Resolution number MT/2020/108

MOVED by Chairperson C Makoare, seconded by Member MM Meredith:  

That the Maungakiekie-Tāmaki Local Board: 

 

a)         acknowledge Mr Thomas Makoare, who recently passed away. Tom was             well known in the Auckland community for his service to Child, Youth             and Family Services. Our thoughts are prayers are with Tom’s whanau             and friends at this time.

CARRIED

 

6.2

Agencies supporting whanau during Covid-19

 

 

 

Resolution number MT/2020/109

MOVED by Member MM Meredith, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board: 

 

a)         acknowledge all agencies supporting all whanau through the             Maungakiekie-Tāmaki Local Board area through the lockdown. 

CARRIED

 

 

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Governing Body Member's Update

 

A report was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number MT/2020/110

MOVED by Chairperson C Makoare, seconded by Member T Woodcock:  

That the Maungakiekie-Tāmaki Local Board: 

a)      receive the Governing Body Member’s update.

CARRIED

 

Attachments

a     Councillor J Bartley monthly update August 2020

 

12

Chairperson's Report

 

Resolution number MT/2020/111

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board: 

a)      receive the Chairperson’s report for August 2020.

CARRIED

 

13

Board Member's Reports

 

No report received.

 

14

CCO Review report feedback

 

Resolution number MT/2020/112

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board: 

a)          endorse in principle the package of 64 recommendations set out in the Independent Panels review;

 

b)          endorse regular monitoring of the implementation of the recommendations to evaluate whether they are being implemented in an effective and timely manner, and request that local boards be regularly updated on the progress and informed about key improvements prior to their implementation;

 

c)          endorse the recommended collaborative approach between CCOs as this will be a more thorough and efficient model particularly the creation of a set of common key performance measures. Request that local boards be able to provide input into how these are developed;

 

d)          endorse the standardised template for CCO Statement of Intent (SOIs), and recommend that local board input be facilitated into the development and approval of SOIs;

 

e)          endorse in principle the implementation programme looking at the planning cycles for Auckland Council and CCOs and how they can be better aligned, and note that this should also emphasise local board planning cycles;

f)           request involvement of local boards in discussions around developing guidance to CCOs on how to balance public and commercial interests;

 

g)          endorse in principle recommendation 34, but recommend that:

 

                     i)         further clarity be given on how local boards should integrate their own planning with CCOs;

 

                    ii)         CCOs should actively engage in the development of local strategic documents, particularly Local Board Plans;

 

                  iii)         local boards have the opportunity to actively engage in the development of CCO strategic documents, particularly for projects in its local board area

 

h)          endorse the recommendation that CCO boards should become more diverse, and request that the recommendation is implemented more broadly to encompass experience working with local communities.

Induction and Training

i)            endorse in principle the recommendation for a triennium induction on CCOs and request that this is made available for all elected members;

 

j)            endorse the recommendation that CCOs follow council’s quality advice standards;

 

k)          recommend that CCO staff and board members receive governance inductions to create an understanding of Auckland’s shared governance model.

ATEED and Regional Facilities Auckland

l)            endorse the recommended amalgamation of ATEED and Regional Facilities Auckland (RFA), which will provide a more collaborative and efficient approach;

 

m)         recommend that the new ATEED/RFA entity have a greater local focus, supporting economic development from the neighbourhood up;

 

n)          endorse the integrated approach of bringing Auckland War Memorial Museum, Stardome and MOTAT into the new ATEED/RFA entity.

Panuku

o)          endorse recommendation 11 that council assumes responsibility from Panuku for identifying non-service properties to sell (excluding those in the CCO’s own unlock-and-transform areas);

 

p)          endorse recommendation 14, for Panuku to continue managing council’s non-service property until the council produces a property strategy and considers whether to combine all property services in one place.

CARRIED

 

Item - 15. Auckland Transport Update August 2020 - has been moved to another part of the document.

 

16

Maungakiekie-Tāmaki Local Grants Round One 2020/2021 grant allocations

 

Resolution number MT/2020/113

MOVED by Chairperson C Makoare, seconded by Member D Allan:  

That the Maungakiekie-Tāmaki Local Board:

a)      approve the applications for the Maungakiekie-Tāmaki Local Grants Round One 2020/2021, for the amount listed in Column D below:  

Application ID

Organisation

Requesting funding for

Column D

LG2111-110

Dolphin Theatre Incorporated

Towards the royalty fees and advertising costs for the theatre production "A Christmas Carol".

$2,500.00

LG2111-119

Pukepuke 'o Tonga Limited

Towards the cost of delivering free five weeks "Pukepuke 'o Tonga -Ko koe mo au" workshops and a final showcase including the cost of venue hire for the workshops, catering, van hire, facilitator fees, stationery, instruments, and costumes.

$1,500.00

LG2111-103

Mount Wellington Playcentre

Towards the purchase and installation of two new ranch slider doors.

$1,500.00

LG2111-104

Glen Innes Chinese Groups Incorporated

Towards venue hire, purchase of a projector and sound system, purchase and delivery charges for costumes from China, bus hire, stationery and administration costs for the China National Day, a Christmas event, and the Chinese New Year celebration festival.

$1,240.00

LG2111-105

Maungarei Community Christian Trust

Towards the cost of entertainment, traffic management, face tattoos, lollies, and prizes for the "2020 Light Party" on 31 October 2020.

$3,500.00

LG2111-109

Mountains to Sea Conservation Trust

Towards the cost of running a fully funded "Te Papa Kaitiaki Programme" for 60 students of Te Papapa School, including the costs of Experiencing Marine Reserves, Whitebait Connection, and Para Kore Ki Tāmaki components excluding the administration levies.

$3,000.00

LG2111-113

Communicare-Civilian Maimed Association (Auckland) Incorporated

Towards the weekly venue hire of the Royal Oak Friendship Centre for one year from 1 September 2020 to 31 August 2021.

$1,043.00

LG2111-116

Everybody Eats Charitable Trust

Towards the purchase of two new laptops for staff, a rug, furniture specifically a table and couches, and equipment for the restaurant operating at 306 Onehunga Mall.

$2,000.00

LG2111-123

Panmure Business Association Incorporated

Towards the purchase and installation of decorative lighting on two trees around the local board area.

$2,820.00

LG2111-127

Dance Therapy NZ

Towards programme facilitation, marketing, materials, coordination, and administration costs for the "Arts 4 Us", "Stars" and "Dance 4 Us" programme.

$1,500.00

LG2111-132

Maungakiekie Community Sports

The Synergy Projects Trust

Towards the cost of three facilitators and resources for a "Community Sports and Music Programme at the Oranga Community Centre and the local primary schools.

$2,000.00

LG2111-112

Maungarei Community Christian Trust

Towards the purchase of plants, soil, gardening tools and materials.

$3,305.46

LG2111-133

Arogya Mantra

Towards the cost of performers, coordination, and marketing for the “Glenn Innes Diwali Celebration” on 8 November 2020.

$1,500.00

LG2111-101

One Tree Hill College

Towards the removal and installation of backboards from the main gymnasium to the older gymnasium, purchase and installation of a new basketball system and equipment including four basketball sprung hoops, two new glass backboards.

$5,000.00

LG2111-122

Te Papapa Onehunga Rugby Football & Sports Club Incorporated

Towards the referee and coordination cost of the "Te Papapa-Onehunga Rugby Football and Sports Club Summer Community Sports Programme" from 26 October 2020 to 26 February 2021.

$1,500.00

LG2111-126

The Auckland Table Tennis Association Incorporated

Towards the purchase of ten table tennis tables and part of the Seekapong application cost for the 'Tables in Communities” project.

$5,000.00

Total

 

 

$38,908.46

 

b)     decline the following applications for the Maungakiekie-Tāmaki Local Grants Round One 2020/2021 below:

 

Application ID

Organisation

Requesting funding for

LG2111-106

Steev Laufilitoga Maka

Towards the cost of delivering dance workshops for seniors at Te Oro from 8 November 2020 to 7 November 2021.

LG2111-114

Te Waipuna Puawai Mercy Oasis Limited

Towards a part-time coordinator's salary from 1 October 2020 to 30 September 2021.

LG2111-120

Pet Refuge New Zealand Charitable Trust

Towards the internal fit-out for the establishment of a pet refuge shelter.

LG2111-128

Great Potentials Foundation

Towards the purchase of a webcam.

LG2111-124

Iain Hook

Towards the cost of flyers and predator monitoring tools.

LG2111-131

Environmental Education for Resource Sustainability Trust

Towards the purchase and delivery of native plants and classroom recycling bins for registered schools and preschools.

LG2111-108

Special Olympics Auckland

Towards the venue hire costs for the “2021 Basketball and Swimming Special Olympics National Summer Games” qualifying events.

 

c)         note that the board requested at their April business meeting for staff to             provide further advice in relation to how the grants programme priorities can             be amended to support community response to COVID-19;

 

d)         request that the Maungakiekie-Tamaki Local Board grants programme             2020/2021 be updated to include an additional high priority, which reflects             staff advice, as follows:

 

i)          during FY 2020/2021 there will be a particular focus on supporting post-             COVID-19 economic development initiatives and support for initiatives              that address community resilience and recovery.

CARRIED

 


17

Approval of Maungakiekie-Tāmaki Local Board Community Facilities Work Programme 2020 - 2023

 

Resolution number MT/2020/114

MOVED by Member N Henry, seconded by Member T Woodcock:  

That the Maungakiekie-Tamaki Local Board

a)      approve the Community Facilities work programme 2020/2021 and associated budget. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report);

b)      approve in principle the Community Facilities work programme 2021/2022 and 2022/2023. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report);

c)      approve the Risk Adjusted Programme (RAP) projects identified in the work programme (Attachment A to the agenda report) as projects that will commence and may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2020/2021 financial year;

d)      note that approval of budget allocation in the 2020/2021 year for multi-year projects implies the local board’s support for the projects in their entirety;

e)      note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development and Natural Environment Targeted Rate budgets are subject to approval of the identified budget allocation by the relevant Governing Body committees;

f)       delegate to the Chair and Deputy Chair to provide feedback for consideration by the relevant Governing Body committees in relation to the projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets;

g)      note that budget allocations for all projects in the Community Facilities work programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses;

h)      note that work programme variations may be required as a result of further           changes to COVID19 Alert Levels;

i)       note that where variations are required, staff will bring advice to the board for           consideration and approval if necessary.

CARRIED

 

Item 18 - Approval of the Maungakiekie-Tāmaki Local Board community services work programme 2020/2021 - has been moved to another part of the document.

 

19

Approval of the Maungakiekie-Tāmaki Local Board’s environment work programme 2020/2021

 

Resolution number MT/2020/115

MOVED by Member MM Meredith, seconded by Member N Henry:  

That the Maungakiekie-Tāmaki Local Board: 

a)      approve its environment work programme 2020/2021 (Attachment A to the agenda report) including associated budget as summarised in the table below:

 

Activity name

2020/2021

Tāmaki Estuary Environmental Forum

$9,000

Manukau Harbour Forum

$1,750

Experiential learning and action for water in schools

$40,000

Pest education and management for schools

$20,000

Low Carbon Lifestyles

$30,000

Industrial Pollution Prevention Programme - Penrose and Mount Wellington

$29,000

Love Your Neighbourhood

$10,000

Maungakiekie Birdsong

$20,000

Maungakiekie-Tāmaki bike hub

$15,000

Point England north planting

$12,000

Total

$186,750

 

b)      note that $4,730 of locally driven initiatives budget has been carried forward for the 2019/2020 Manukau Harbour Forum work programme, for completion as part of the attached work programme in 2020/2021;

c)      note that work programme variations may be required as a result of further changes to COVID-19 Alert Levels;

d)      note that where variations are required, staff will bring advice to the board for           consideration and approval if necessary.

CARRIED

 

Item - 20. Approval of the Maungakiekie-Tāmaki Local Board Plans and Places work programme 2020/2021 - has been moved to another part of the document.

 


21

Approval of the Maungakiekie-Tāmaki Local Board Local Economic Development work programme 2020/2021

 

Resolution number MT/2020/116

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board

a)      approve the local economic development work programme 2020/2021 (Attachment A to the agenda report);

b)      note the carry forward funding for the PopUp Business School of $2,500;

c)      note that work programme variations may be required as a result of further           changes to COVID-19 Alert Levels;

 

d)        note that where variations are required, staff will bring advice to the board for           consideration and approval if necessary.

CARRIED

 

 

 

 

22

Governance Forward Work Calendar

 

Resolution number MT/2020/117

MOVED by Chairperson C Makoare, seconded by Member MM Meredith:  

That the Maungakiekie-Tāmaki Local Board: 

a)      note the attached Governance Forward Work Calendar.

CARRIED

 

23

Record of Maungakiekie-Tāmaki Local Board Workshops

 

Resolution number MT/2020/118

MOVED by Chairperson C Makoare, seconded by Member N Henry:  

That the Maungakiekie-Tāmaki Local Board: 

a)      note the local board record of workshops held on 28 July, 4 and 11 August 2020.

CARRIED

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

15

Auckland Transport Update August 2020

 

Resolution number MT/2020/119

MOVED by Member P McGlashan, seconded by Member MM Meredith:  

That the Maungakiekie-Tāmaki Local Board: 

a)      receive the Auckland Transport August 2020 update report.

CARRIED

 


18

Approval of the Maungakiekie-Tāmaki Local Board community services work programme 2020/2021

 

Resolution number MT/2020/120

MOVED by Member MM Meredith, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board: 

a)      approve the community services work programme 2020/2021 and associated budget (Attachment A to the agenda report);

b)      note that activities with locally driven initiatives (LDI) operational budget carried forward from 2019/2020 are included in the work programme (Attachment A to the agenda report);

c)      note that work programme variations may be required as a result of further           changes to COVID-19 Alert Levels;

 

d)      note that where variations are required, staff will bring advice to the board for           consideration and approval if necessary.

CARRIED

 


 

 

20

Approval of the Maungakiekie-Tāmaki Local Board Plans and Places work programme 2020/2021

 

Resolution number MT/2020/122

MOVED by Chairperson C Makoare, seconded by Member N Henry:  

That the Maungakiekie-Tāmaki Local Board: 

a)      approve the Plans and Places work programme 2020/2021 (Attachment A to the agenda report);

b)      note that the following activities not completed in 2019/2020 have been carried forward into the 2020/2021 financial year and are included in this work programme:

i)       Local History of Maungakiekie-Tāmaki (Year 1)- $29,000

c)      note that work programme variations may be required as a result of further           changes to COVID-19 Alert Levels;

 

d)        note that where variations are required, staff will bring advice to the board for           consideration and approval if necessary.

CARRIED

 

 

10.35AM                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................