Ngāti Whātua Ōrākei Reserves Board

OPEN MINUTES

Minutes of a meeting of the Ngāti Whātua Ōrākei Reserves Board held in the Ōrākei Marae, 59b Kitemoana Street, Orakei, Auckland on Monday, 10 August 2020 at 5.41pm.

present

Chairperson	Marama  Royal
Deputy Chairperson	Cr Desley Simpson, JP
Members	Member Renata Blair
	Member Wyllis Maihi
	Member Scott Milne

ABSENT

Cr Linda Cooper, JP

IN ATTENDANCE

Jamie Sinclair	Chief Executive Officer, Ngāti Whātua Trust
Nicholas Turoa	Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council
Teri Davis	Manu Tukutuku, Ngāti Whātua
Tom Irvine	Chief Operating Officer, Ngāti Whātua
Monique Maihi-Pihema	Kaiwhakahaere Hononga Tangata / Engagement Manager, Ngāti Whātua
Maea Petherick	Senior Governance Advisor, Auckland Council
Munen Prakash	Lead Financial Advisor, Auckland Council
Shelby Young	Commercial Manager, Auckland Council

Ngāti Whātua Ōrākei Reserves Board 10 August 2020

1          Apologies

Resolution number NGA/2020/35

MOVED by Chairperson M Royal, seconded by Deputy D Simpson:

That the Ngāti Whātua Ōrākei Reserves Board:

a) accept the apology from Cr Linda Cooper for absence.

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number NGA/2020/36

MOVED by Member R Blair, seconded by Member S Milne:

That the Ngāti Whātua Ōrākei Reserves Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 22 June 2020, as a true and correct record.

CARRIED

4          Extraordinary Business

There was no extraordinary business.

5	Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, 22 June 2020
	The minutes were confirmed at Item 3 – Confirmation of Minutes.

6	Operations Report
	Note:   changes to the original motion, clause b), were incorporated with the agreement of the meeting
	Resolution number NGA/2020/37 MOVED by Member S Milne, seconded by Member W Maihi: That the Ngāti Whātua Ōrākei Reserves Board: a)      note the operational updates as detailed in the agenda report b)      confirm Thursday, 24 September 2020 as the official opening date for the Pourewa Nursery c)      agree to the commencement of the revised Kaitiaki Services d)      agree to the budgeted spend of $70,000 for the revised Kaitiaki Services for 2020/21 e)      request management prepare a service agreement to be signed by the Chair and Deputy Chair to enable payment for the revised service f)       approve a variation to the Maintenance Contract to cover costs for the 2020/2021 Financial Year CARRIED

7	Project Reports
	Resolution number NGA/2020/38 MOVED by Member R Blair, seconded by Deputy D Simpson: That the Ngāti Whātua Ōrākei Reserves Board: a)      note the project update reports for: i)    Pourewa Nursery ii)   Combined Reserves Management Plan iii)  Urupa iv)  Whenua Rangatira Wifi. CARRIED

8

Financial update as at 30 June 2020

Resolution number NGA/2020/39 MOVED by Member R Blair, seconded by Deputy D Simpson: That the Ngāti Whātua Ōrākei Reserves Board: a)      receive the financial report for the year ended 30 June 2020, noting that the final numbers may be adjusted subject to annual audit b)      acknowledge the audit engagement letter from Moore Markhams, signed by the Chair on behalf of the reserves board (Attachment A of the agenda report). CARRIED

Member Renata Blair closed the meeting with a karakia.

6.32pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ngāti Whātua Ōrākei Reserves Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................