I hereby give notice that an ordinary meeting of the Ōtara-Papatoetoe Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 18 August 2020

5:00pm

Totara Room
Level 1, Manukau Civic Building
31-33 Manukau Station Road
Manukau or via Skype for business

Either a recording or written summary will be published to the Auckland Council website

 

Ōtara-Papatoetoe Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Lotu Fuli

 

Deputy Chairperson

Dr Ashraf Choudhary, QSO, JP

 

Members

Apulu Reece Autagavaia

 

 

Dr Ofa Dewes

 

 

Swanie Nelson

 

 

Ross Robertson, QSO, JP

 

 

Dawn Trenberth

 

 

(Quorum 4 members)

 

 

 

Carol McGarry

Democracy Advisor Otara-Papatoetoe

 

11 August 2020

 

Contact Telephone:  +64 27 591 5024

Email: carol.mcgarry@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Papatoetoe Intermediate School - bike track                             5

8.2     Deputation - Hub Zero introduction                                                                   6

8.3     Deputation - Belong Aotearoa                                                                            6

9          Public Forum                                                                                                                  6

9.1     Public Forum - Sunnyside Tennis Club                                                             6

9.2     Public Forum - Ōtara Creek Reserve                                                                 7

10        Extraordinary Business                                                                                                7

11        Governing Body Member Update                                                                                9

12        Board Members' Report                                                                                              11

13        Chairperson's Announcements                                                                                 13

14        August 2020 - Auckland Transport monthly update to the Ōtara-Papatoetoe Local Board                                                                                                                             15

15        Ngāti Ōtara Service Assessment Findings                                                               25

16        Stadium Reserve Service Assessment Findings                                                     31

17        Approval for 2 new road names at 2 Grange Road, Papatoetoe                            39

18        Approval for a new road name at 11-13 Middlemore Crescent, Papatoetoe        47

19        Unlock Papatoetoe: 91 Cambridge Terrace (The Depot), tenant relocation and/or notice period to vacate.                                                                                               57

20        Approval of the Ōtara-Papatoetoe Local Board Community Facilities work programme 2020 - 2023                                                                                               63

21        Approval of the Ōtara-Papatoetoe Local Board’s environment work programme 2020/2021                                                                                                                      97

22        Approval of the Ōtara-Papatoetoe Local Board local economic development work programme 2020/2021                                                                                               113

23        Approval of the Ōtara-Papatoetoe Local Board community services work programme 2020/2021                                                                                               121

24        Approval of the Ōtara-Papatoetoe Local Board Youth Connections work programme 2020/2021                                                                                                                    147

25        Classification of reserve at 20 Newbury Street, Otara                                          155

26        Statement of proposal to amend the Alcohol Control Bylaw                               161

27        Ōtara-Papatoetoe Local Board Achievements Register 2019-2022 Electoral Term 219

28        Local board resolution responses and information report                                  225

29        Governance Forward Work Calendar                                                                      227

30        Record of Ōtara-Papatoetoe Local Board Workshop Notes                                233  

31        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 21 July 2020, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

 

8.1       Deputation - Papatoetoe Intermediate School - bike track

Te take mō te pūrongo / Purpose of the report

1.   Shaman Singh and Lilien Skudder, teachers from Papatoetoe Intermediate School will be in attendance to present to the board on a bike track that would be opened up to the whole community and as part of the schools 6-year long-term plan.

2.   This track would be great for the community in getting the kids active and outdoors. The school currently has a good number of kids cycling to school and believe with a bike track the cycling numbers will increase to and normalise cycling within the community.

 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      thank Shaman Singh and Lilien Skudder from Papatoetoe Intermediate School for their attendance and presentation.

 

 

8.2       Deputation - Hub Zero introduction

Te take mō te pūrongo / Purpose of the report

1.         Tara Moala, Hub Zero Coordinator and L J Unuia from All Heart, will be in attendance to introduce Hub Zero to the board

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      thank Tara Moala and L J Unuia, for their attendance and presentation.

 

 

 

8.3       Deputation - Belong Aotearoa

Te take mō te pūrongo / Purpose of the report

1.         Jan Brown representing Belong Aotearoa, will be in attendance to provide information to the local board about the plan to co-locate six organisations, who currently deliver services to former refugees, migrants and asylum seekers, into one large shared office space.  The intention is to improve the level of service they provide and make life easier for their clients to access a wide range of services. 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      thank Jan Brown from Belong Aotearoa for her attendance and presentation.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Sunnyside Tennis Club

Te take mō te pūrongo / Purpose of the report

Trish Langdon, President and Brian Langdon, Maintenance Committee for the Sunnyside Tennis Club will be in attendance to speak to the board about the impact of the trees at the Sunnyside Domain on the tennis courts.

 

Ngā tūtohunga / Recommendation/s

That Ōtara-Papatoetoe Local Board:

a)      thank Trish Langdon and Brian Langdon from the Sunnyside Tennis Club for their attendance and presentation.

 

 

9.2       Public Forum - Ōtara Creek Reserve

Te take mō te pūrongo / Purpose of the report

Berend de Boer will be in attendance to speak to the Board about the Ōtara Creek Reserve.

 

Ngā tūtohunga / Recommendation/s

That Ōtara-Papatoetoe Local Board:

a)      thank Berend de Boer for his attendance and presentation.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Ōtara-Papatoetoe Local Board

18 August 2020

 

 

Governing Body Member Update

 

File No.: CP2020/00207

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       A period of time (10 minutes) has been set aside for the Manukau Ward Councillors to have an opportunity to update the Otara-Papatoetoe Local Board on regional matters.

 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive the verbal reports from the Manukau Ward Councillors.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.      

Ngā kaihaina / Signatories

Author

Carol McGarry - Democracy Advisor Otara-Papatoetoe

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 

Board Members' Report

 

File No.: CP2020/00212

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       Providing board members with an opportunity to update the local board on the projects and issues they have been involved with since the last meeting.

 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board;

a)      receive the board members’ written and oral reports.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Carol McGarry - Democracy Advisor Otara-Papatoetoe

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 

Chairperson's Announcements

 

File No.: CP2020/00217

 

  

 

Te take mō te pūrongo / Purpose of the report

This item gives the chairperson an opportunity to update the board on any announcements.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive the chairperson’s verbal update.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Carol McGarry - Democracy Advisor Otara-Papatoetoe

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 

August 2020 - Auckland Transport monthly update to the Ōtara-Papatoetoe Local Board

File No.: CP2020/10795

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ōtara-Papatoetoe Local Board about transport related matters in its area including the Local Board Transport Capital Fund.

Whakarāpopototanga matua

Executive summary

2.       No decision is required this month. This report contains information about the following:

·   summary of Auckland Transport projects and operations in the local board area.

·   a summary of the board’s Transport Capital Fund and Community Safety Fund projects.

 

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive the report entitled ‘August 2020 - Auckland Transport monthly update report to the Ōtara-Papatoetoe Local Board’.

 

 

 

Horopaki

Context

3.       Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report monthly to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play in the governance of Auckland on behalf of their local communities. 

4.       This report updates the local board on AT projects and operations in the Ōtara-Papatoetoe Local Board area, it summarises consultations and Traffic Control Committee decisions, and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and Community Safety Fund (CSF).

 

Tātaritanga me ngā tohutohu

Analysis and advice

5.       This section of the report contains information about local projects, issues and initiatives.  It provides summaries of the detailed advice and analysis provided to the local board during workshops and briefings.


 

 

Local Board Transport Capital Fund (LBTCF)

 

6.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme.

7.       Any LBTCF projects selected must be safe, must not impede network efficiency, and must be located in the road corridor or on land controlled by AT (though projects running through parks can be considered if there is a transport outcome).

8.       Council’s original resolutions relating to the LBTCF make it very clear that the overall budget allocation for the LBTCF is on the basis that ‘it can be managed by AT within its annual budget’.

9.       With the Council’s emergency budget now confirmed the LBTCF for the 20/21 Financial Year has been set at $5.0 million, for allocation across the 21 Local Boards. Allocation will be based on the Local Board Funding Policy. Decisions about the 21/22 and 22/23 Financial Years will form part of the LTP/RLTP discussions but early indications are that these years will also see a more constrained capital programme, than prior to the COVID crisis. The specific budget available for the LBTCF in 21/22 and 22/23 will be determined by the prioritisation of the capital programme through the RLTP and will be subject to the usual consultation and submission processes.

Community Safety Fund (CSF)

 

10.     The Community Safety Fund is funded from AT’s safety budget and is dependent on the level of funding AT receives from Council. Public consultation and the design work informed by this consultation, is progressing, with a view to having projects designed and ready to go, when money becomes available.

11.     Local Boards will be advised of any change in the funding position that would allow projects to move from design into construction.

 

Responses to Resolutions

12.     There was no meeting in July 2020 and no resolutions to respond to from the May 2020 business meeting.

 

Local projects and activities

Bairds Road Pedestrian Safety Upgrades

 

13.     A workshop was held on the 30 June 2020 to brief the local board on the main section of the Bairds Road Pedestrian Safety Upgrades located at the Ōtara Town Centre, which will begin work on the week of 6 July 2020.

14.     The Ōtara Town Centre section will include the construction of a roundabout at the intersection of Hayman and Bairds Road with raised pedestrian crossings on the northern and southern approaches to the roundabout.

15.     The consultation team has completed door-to-door visits to the affected businesses to address any concerns businesses may have with traffic management over the 10-12 week construction period.

16.     This has included working closely with the Ōtara Business Association and a briefing to the local MP’s Office.


 

 

Puhinui Rd/Lambie Dr improvements

 

17.     Construction will start on the Puhinui Road and Lambie Drive Improvements project in early August 2020, to support the upgraded Puhinui Station Interchange which is currently under construction.

18.     The sod turning for the start of the project will take place on the 19 August 2020.

19.     The project will implement new bus priority lanes on parts of Puhinui Road and Lambie Drive to serve the future AirportLink frequent bus route between Auckland Airport, Puhinui Station Interchange and Manukau. Other improvements include safer intersections, signalised crossings and protected cycle paths to improve pedestrian and cycle access to Puhinui Station Interchange.

20.     This will improve travel to and from the airport, and its surrounding areas, by providing more reliable and timely travel choices and connecting people to wider Auckland through the southern and eastern line train services.

21.     Total project cost is approximately $13 million. 51% contribution from the Transport Agency, with the remainder coming from Auckland Council and the Regional Fuel Tax (RFT), (STAAI) programme and the wider Southwest Gateway programme.

22.     Most construction work will be completed in early 2021. The new bus lanes will begin operating in May 2021, to align with the opening of the upgraded Puhinui Station Interchange.

23.     Benefits of this project include improved journey times and reliability for the new AirportLink bus service between Auckland Airport, Puhinui Station Interchange and Manukau. Frequent bus and rail connections will make easy and more reliable journeys to the airport, city centre and other areas.

24.     The AirportLink bus service will use nine new electric buses running at a 10 minute frequency along priority lanes, with a 10-12 minute travel time between Puhinui Station and the airport.

25.     Longer term, Puhinui Station will sit on a rapid transit corridor between Botany, Manukau and the airport that will improve access to employment, education and housing areas as part of a connected transport system that supports greater accessibility and predicted growth in Auckland.

26.     New cycle paths and side-street improvements will improve access to Puhinui Station Interchange for pedestrians and cyclists.

27.     An underground filter vault will be constructed east of Puhinui station to improve the quality of stormwater runoff from Puhinui Road. A total of 50 new trees will be planted on nearby streets to replace 25 trees to be removed on Puhinui Road.


 

 

Project overview

Redoubt Road Dynamic Lanes

28.     To improve traffic flow, Auckland Transport (AT) will install dynamic lanes on Redoubt Road in Manukau, between the Southern Motorway offramp and Hollyford Drive.

29.     Similar to Panmure Bridge, Auckland Harbour Bridge, and Whangaparaoa Road, the dynamic lanes will use overhead signs and on-road lights to change the direction of the centre lane at busy times.

30.     We will also make safety improvements at three road crossings along the route.

31.     Construction is progressing and dynamic lanes are expected to be operating by late 2020.

32.     Consultation recently closed with feedback resulting in several design changes, including: not removing trees on Diorella Drive, moving the crossing facility on Diorella Drive closer to Redoubt Road, and upgrading street lighting at the corner of Diorella Drive and Redoubt Road.

33.     Construction is being undertaken by CSL Infrastructure and at the time of the writing of this report, underground services and electrical cabinets, gantry foundations, in road LED lights, static signage, electronic signage had been completed.


 

34.     The remaining works to be completed by late 2020 include:

·    A pedestrian crossing with traffic lights across Redoubt Road (near Diorella Drive).

·    A pedestrian crossing with traffic lights on the slip lane going from Redoubt Road to Hollyford Drive.

·    Safety improvements for those crossing Diorella Drive (near Redoubt Road).

·    New, no stopping at all times parking restrictions on Diorella Drive to ensure safe visibility for pedestrians and to allow access to the new bus stop.

·    Changes to bus stop locations (Redoubt Road and Diorella Drive).

·    Four cantilever gantries (overhead signs across the road) and associated roadside cabinets.

35.     The contractor will provide updates on construction and road closures via letters and the on street electronic messaging signs to local residents and road users.

36.     Construction has been designed to not affect peak hour traffic though some night works with partial lane closures as well as a limited number of night-time full lane closures with residents vehicle access only will be required.

Regional Impacts

Integrated Fares

37.     On Sunday 26 July 2020, AT Metro's integrated fare system moved to include ferries journeys. This now means that with an AT HOP card, customers will pay for their journey just once instead of separately for each bus, train or ferry trip separately.

38.     Tag on and off each bus, train or ferry as usual, and AT HOP fares will be automatically calculated for the entire journey, removing the cost of connecting bus and train trips in the same zone as the ferry.

39.     This will improve the experience for commuters using the ferry from Pine Harbour as connecting bus or train journeys will now be included as part of their fare, if within the relevant zone, as part of their daily commute. 

Safer Speeds – A Month On

40.     30th July 2020 marked one month since AT introduced safer speeds on more than 600 roads across Auckland.

41.     As part of AT’s Safe Speeds programme, there are now lower speed limits for Auckland’s City Centre, and on some roads in the Rodney and Franklin Local Board areas. Speed limits on approximately 100 other roads across the region also changed on 30 June.

42.     A survey of 610 Auckland drivers conducted from 14-22 July shows 61 per cent of respondents support the changes.

43.     The vast majority (93 per cent) showed a level of concern with the number of death and serious injuries on New Zealand roads.

44.     Seven in ten (71 per cent) believe the speed limit changes will help reduce the risk and/or severity of injury when crashes occur.

45.     People were most supportive of speed limit changes near schools and kindergartens (86 per cent support), in local towns and shopping center’s (72 per cent) and on rural roads with high crash rates (71 per cent).

46.     More than half of the survey respondents who were aware of the changes felt their travel time had increased. Data shows that within the city center, the speed limit change has had little to no impact on average journey times.

47.     Where increased average journey times have occurred, these have been less than one minute. 

48.     Setting safe speed limits is just one part of AT’s significant road safety investment between 2018 and 2028. In 2018-19, AT delivered approximately $45 million of safety engineering improvements, as well as increased road safety education.

49.     See more about safe speeds:https://at.govt.nz/projects-roadworks/vision-zero-for-the-greater-good/safe-speeds-programme/speed-limit-changes-around-auckland

AT commits to supplier diversity in Aotearoa

50.     AT is committed to driving socio-economic change through procurement by partnering with Māori and Pasifika businesses to deliver transport projects.

51.     On 24 July 2020 AT unveiled a new $800,000 upgraded entranceway, driveway and carpark at Makaurau Marae in Mangere – which was completed this month by a 100 per cent Māori-owned business.

52.     To ensure supplier diversity, AT worked with an intermediary organisation, He Waka Eke Noa - which facilitates relationships between businesses like AT, and Māori and Pacific-owned businesses. AT also formed a strong partnership with The Southern Initiative (TSI) using its purchasing power to create employment and social enterprise opportunities.

53.     The Makaurau Marae work was tendered to He Waka Eke Noa businesses and after four businesses submitted tenders for this work, the contract was awarded to Lite Civil Limited.

54.     Supplier diversity is a business process that helps businesses owned by indigenous peoples, minority ethnic groups, women and social enterprises to be engaged in supply chains. It aims to level the playing field - so these businesses have fairer access to customers and markets. 

55.     The programme has resulted in contracts being let to businesses on the register valued at around $42 million, more than half of them post the COVID-19 lockdown. While the tender needs to be competitive, He Waka Eke Noa has created a more level playing field. It has opened up opportunities for Māori and Pasifika businesses and helped create work for disadvantaged sectors of the community.

56.     The project was funded by the Regional Land Transport Plan under the marae and papakainga safety programme and is part of the ‘Better outcomes for and with Māori’ initiative in AT’s Statement of Intent 2018-19 to 2020-21.

Funding confirmed to make school streets safer for children

57.     A range of projects will soon be underway making it safer for many Auckland children travelling to school.

58.     AT with funding from Waka Kotahi NZ Transport Agency and Accident Compensation Corporation (ACC), will be working together with schools and communities to design projects. Projects could include opening school streets for play, reducing speed outside schools, new pedestrian crossings, and getting more kids riding bikes and walking.

59.     Up to 12 schools across Auckland will be involved with Owairaka District School and Sunnyhills Primary School confirmed to take part so far. Other Auckland schools will be given the opportunity to express their interest in the coming months.

60.     ACC has committed $1.4 million to AT programmes that will improve safety outside the school gate. In addition to this, AT was awarded just over $840,000 of funding to support additional safety-based school programmes from Waka Kotahi’s Innovating Streets fund. The Innovating Streets fund aims to make our streets safer and more people friendly.

61.     Statistics show that other AT initiatives such as the Travelwise programme are working. For the fourth year running, there have been no deaths for active school aged road users (5-18yrs) on weekdays between 7am-9am and 3pm-5pm.

Project details:

·    Safe School Streets Pilot: will use temporary changes to trial safety improvements near the school gate. Once we fully understand what’s needed, a permanent change will be delivered. These changes will be designed together with schools and communities. This could include parking changes, new drop off and pick up zones, new pedestrian crossings, and speed calming measures.

·    School speed reduction: will reduce the speed around several schools using temporary changes like street art and planter boxes to reduce the risk of death and serious injury. These changes will be designed together with schools and communities.

·    School Streets active mode shift programme: aims to get more children walking and cycling through community bike programmes, walking school buses, and temporary school street closures.

 

Community bike fund open for applications

 

62.     Community groups around Auckland can now apply for a fund which encourages more people to ride bikes, more often.

63.     AT’s Community Bike Fund is now in its third year. The fund is part of AT’s ongoing commitment to support cycling as a transport choice.

64.     Past recipients have ranged from learn to ride sessions for women from refugee or migrant backgrounds, to family fun days across Auckland.

65.     Grants of between $300 and $5000 are available, with applications open from 13 July 2020 until 23 August 2020.

66.     For more information on how to apply visit: https://at.govt.nz/about-us/news-events/community-bike-fund-open-for-applications/

 

New trains on the tracks

67.     The first two of Auckland’s new trains are now up and running. Trains AM 810 and AM 836 have been rolled out on the Onehunga Line.

68.     Thirteen more trains are on order from Spain, all 15 new trains are built by the same company which built the original 57 Auckland trains, Construcciones y Auxiliar de Ferrocarriles (CAF).

69.     The new trains mean more six-car trains can operate during peak periods and they will help with increasing demand as we return to business as usual across the city.

70.     While the new trains look similar to what Aucklanders are used to, there are some small differences. The carpets and lino are darker and there is change to the door operation to reduce the wait time at stations

71.     All 15 trains should arrive during this year but delivery times may be affected by COVID-19.  

72.     For more on the trains: https://at.govt.nz/projects-roadworks/electric-trains/#


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

73.     Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

74.     Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

75.     The impact of information (or decisions) in this report are confined to AT and does not impact on other parts of the Council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

76.     AT provides the Ōtara -Papatoetoe Local Board with the opportunity to comment on transport projects being delivered in the local board area.

77.     The local board’s views on any proposed scheme are taken into account during consultation on those proposals. In this reporting period, there were no proposals put forward for local board input.

Traffic Control Committee resolutions

78.     Traffic Control Committee decisions within the Ōtara -Papatoetoe area are reported on a monthly basis. The decisions within the local board area in the period of June and July 2020 are reflected in the table below.

Street name

Type of Report

 Nature of Restriction

Committee Decision

Rangitoto Road / St George Street / Detro Street / Ronwood Avenue / Lambie Drive

Permanent Traffic and Parking changes

 

Bus Shelter / Bus Stop / Authorised Vehicle Parking-Buses / P30 Parking / P60 Parking / P15 Parking / Mobility Parking / Traffic Signal Paid Parking / Small Psv Stand / Lanes / Lane Arrow Marking / Flush Median / Traffic Island / Edge Line / Shoulder Marking / Give-Way Control / Roundabout / Keep Clear / No Stopping At Certain Hours

Carried

Great South Road / St George Street / Tui Road

Permanent Traffic and Parking changes

 

Lanes / Lane Arrow Marking / No Stopping At All Times / Clearway / Loading Zone / P5 Parking / P30 Parking / P10 Parking / Bus Stop / Mobility Parking / Bus Shelter / Traffic Signal / Flush Median

Carried

 

Tauākī whakaaweawe Māori

Māori impact statement

79.     There are no specific impacts on Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi-and its broader legal obligations in being more responsible or effective to Māori.

80.     Our Maori Responsiveness Plan outlines the commitment to with 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.

81.     This plan in full is available on the Auckland Transport Website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

82.     The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

83.     AT’s capital and operating budgets have been reduced following the announcement of the Emergency Budget. Some projects we had planned for 2020/2021 may not be able to be delivered.

84.     As outlined in this report, both the Community Safety Fund and the Local Board Transport Capital Fund have been impacted by these budget reductions and in the next few weeks, AT will be able to provide the local board with more detailed information about funding and next steps.

Ngā koringa ā-muri

Next steps

85.     AT will provide an updated report to the local board next month.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Kenneth Tuai - Elected Member Relationship Manager

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 

Ngāti Ōtara Service Assessment Findings

File No.: CP2020/10161

 

  

Te take mō te pūrongo

Purpose of the report

1.       Approve the service assessment findings to inform concept plan preparation for Ngāti Ōtara Park.

Whakarāpopototanga matua

Executive summary

2.       Ngāti Ōtara Park is a 26ha coastal sports park near Sir Edmund Hillary Collegiate, residential properties and Ōtara Town Centre.

3.       The local board approved plans for a cultural centre which will replace the existing marae facility at the park and supported development of the multi-sport facility which is expected to be complete by the end of FY 2021/2022.

4.       The park provides limited amenity to support the informal recreational needs of the local community. Population growth and multi-sport and marae facility development will increase visitation to the park and demand for informal recreational provision.

5.       A service assessment was prepared as part of financial year 2019/2020 annual work programme. Assessment findings identify sport and recreation services to be provided at the park and will direct preparation of a concept plan to improve recreational provision for the local community.

6.       The service assessment identified the following key outcomes and services the proposed concept plan needs to realise:

·    connectivity

·    accessibility

·    connect with the coast

·    integrate mana whenua values

·    ecology & biodiversity outcomes

·    exercise

·    play

·    wayfinding.

7.       It is recommended that the service assessment findings are approved to enable Community Facilities to prepare a concept plan for the park when funding becomes available in FY 2021/2022 as per the Community Facilities draft work programme.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approve the following key service assessment outcomes to facilitate concept plan preparation when funding becomes available in FY 2021/2022:

·    connectivity

·    accessibility

·    connect with the coast

·    integrate mana whenua values

·    ecology & biodiversity outcomes

·    exercise

·    play

·    wayfinding.

 

 

Horopaki

Context  

8.       Ngāti Ōtara Park is a 26ha coastal sports park located near Sir Edmund Hillary Collegiate, residential properties and Ōtara Town Centre.

9.       Sports provided for at the park include rugby league, netball, tag, kilikiti and rugby and the park is home to the Scorpions Rugby League club and Ngāti Ōtara Marae.

10.     The local board supported development of the $6.5 million LTP funded multi-sport facility which is under construction and is expected to be complete by FY 2021/2022.

11.     The board also approved plans for a cultural centre which will replace the existing marae facility and is currently in the design phase.

12.     The park provides well for formal sports but there is limited amenity to support the informal recreational needs of the local community. The park has a suburb-scale playground with low play provision for zero to nine years, basketball and tennis courts, an incomplete circular pathway and limited access to the coast.

13.     Bairds Road and East Tamaki Road create barriers to access the wider parks network on foot resulting in increased demand for Ngāti Ōtara Park to provide appropriate recreational provision for the local community.

14.     The local board adopted greenways plan identifies a priority walking and cycling connection that when complete will link Ngāti Ōtara Park to the neighbouring Ōtara Creek Reserve via a coastal walking and cycling pathway corridor more than four kilometres long.

15.     Improvements to Ōtara Creek Reserve include development of an art bridge and pathway renewals to support walking and cycling which will further increase visitation to Ngāti Ōtara Park and demand for recreational improvements.

16.     The local board supported the development of a service assessment in the FY 2019/2020 annual work programme to identify sport and recreation services to be provided at Ngāti Ōtara Park. The findings will help Community Facilities prepare a concept plan to provide for the recreational needs of the local community and meet the demands of population growth.

Tātaritanga me ngā tohutohu

Analysis and advice

 

17.     A service assessment identified open space outcomes and recreational services to be provided at the park based on network gaps and in alignment with strategic documents including the Auckland Plan, Local Board Plan, Greenways Plan and Play Network Assessments.

18.     At a February 2020 workshop the local board provided support for the following service outcomes to inform preparation of a concept plan by Community Facilities:

Service

Outcome

·    Connectivity

·    Develop a walking and cycling corridor that links Ngāti Ōtara Park to Ōtara Creek Reserve

·    Connect pathways to areas of amenity: multi-sport, playground, sportsfield and coast

·    Develop an all-weather circular pathway - provide for joggers, walkers, prams, wheelchairs, bikes & trikes.

·    Accessibility

·    Accessibility – provide facilities to support park visitation for a range of abilities.

·    Connect with the coast

·    Re-connect the park with the Tamaki River - enable waka launch.

·    Integrate mana whenua values

·    Co-design the park with mana whenua

·    Work with Ngāti Ōtara Marae on concept plan preparation.

·    Ecological and biodiversity enhancement

·    Tree planting aligned with the Ngahere Strategy.

·    Riparian planting to improve water quality.

·    Exercise

·    Provide a Gym circuit, plyometrics, exercise stations, way-markers and painted lines on pathways to encourage exercise.

·    Provide raised mounds to function as a play item.

·    Play

·    OPLB adopted play network gap analysis findings indicate Ngāti Ōtara Park as a ‘high priority’ development.

·    Relocate playground to a visible location adjacent to car park to improve safety.

·    Provide play for a wider range of ages with specific play items for senior (9-12 years) and youth (13+ years).

·    Provide accessible play.

·    Provide nature play.

·    Provide improvements to basketball courts.

·    Provide youth activations.

·    Provide hang-out spaces, gathering and seating areas.

·    Wayfinding

·    Develop a suite of wayfinding and directional signage.

           Table 1. Service assessment outcomes to inform concept plan preparation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     There is capacity for climate change reduction and carbon off-set in the delivery of the concept plan by selecting natural materials where possible and planting large specimen trees to increase the urban ngahere. 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     There may be scope for Auckland Transport to fund the Greenways walking and cycling connection linking Ōtara Creek Reserve to Ngāti Ōtara Park. Further consultation with Auckland Transport will be required to determine funding priorities.

21.     Community Facilities will manage preparation of the concept plan which will include community consultation. The draft three-year work programme identifies $50,000 LDI capex in FY 2021/2022 to prepare a concept plan for the park.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.     The local board provided input on the service assessment scope at a workshop in August 2019 and provided feedback on assessment findings at a workshop in February 2020.

23.     The local board were supportive of service assessment findings and made the following recommendations concerning concept plan preparation:

·    co-designed with Iwi

·    apply Crime Prevention Through Environmental Design (CPTED) principles to improve safety at the park

·    provide options to encourage connectivity with the awa and waka launching at the reserve.

1.                 

24.     The identified service outcomes will direct future investment in the site to key areas resulting in the following park network improvements for the community:

·    a path network that encourages exercise and active transport

·    a range of recreation experiences that will lift visitation levels and improve perceptions of safety

·    a site rich in biodiversity and landscape through which users will connect with nature

·    new exercise equipment and activities that address mental and physical well being

·    a vibrant and well used site where users engage and socialise.   

Tauākī whakaaweawe Māori

Māori impact statement

25.     Parks and heritage are of fundamental importance to Iwi, their culture and traditions. Providing a wider range of recreational amenity at the park will benefit Māori and the wider community by increasing safety and encouraging community use of the park for a wider range of age groups and abilities.

26.     Council will partner with Iwi through the Parks Mana Whenua Forum when the concept planning is progressed.

Ngā ritenga ā-pūtea

Financial implications

27.     Community Facilities draft three year work programme identifies $500,000 multi-year funding for concept plan preparation and delivery for the park as follows:

·    $50,000 LDI capex in FY 2021/2022

·    $450,000 Renewals funding in FY 2022-2024

28. Delivery of concept plan outcomes that are not provided for by the renewals budget will require additional board LDI discretionary funding.  

29. The financial implications have been reviewed by the board’s Lead Financial Advisor.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. The Community Facilities work programme is currently in a draft form and is pending local board approval.

31. It is recommended that the board approves the service assessment findings to enable Community Facilities to prepare a concept plan for the park in FY 2021/2022.

32. Board discretionary LDI funding may not be immediately available on completion of the concept plan but outcomes can be staged over a five to ten-year time frame.

Ngā koringa ā-muri

Next steps

33. Community Facilities will prepare the concept plan in FY 2021/2022.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Steve Owens - Parks and Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 

Stadium Reserve Service Assessment Findings

File No.: CP2020/10282

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       Approve open space and recreational service principles for Stadium Reserve to inform the Panuku led masterplan preparation for the Unlock Old Papatoetoe regeneration programme.

Whakarāpopototanga matua

Executive summary

2.       Stadium Reserve forms part of the Panuku led Unlock Old Papatoetoe regeneration programme which will provide intensified housing plus improved connectivity to the town centre, train station, park, library, recreation centre and other facilities.

3.       Stadium Reserve currently provides limited recreational experiences, is poorly configured and attracts low visitation. Holistic redevelopment of Stadium Reserve presents an opportunity to contribute to Unlock Old Papatoetoe regeneration outcomes to create a safe, attractive residential area and civic space that meets the recreational needs of a growing population.

4.       A service assessment prepared as part of financial year 2019/2020 annual work programme identified the following high-level service principles that should be applied to future development of the reserve:

·    connected and accessible

·    safe and welcoming park

·    functional park

·    play

·    environmental Improvements

·    education and social connections.

5.       The local board provided support for the service assessment findings at a May workshop and it is therefore recommended that the board approves the service principles to steer Panuku led masterplan preparation.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approve the following service principles to guide planning and development at Stadium Reserve:

·    connected and accessible

·    safe and welcoming park

·    functional park

·    play

·    environmental Improvements

·    education and social connections.

 

Horopaki

Context

6.       Stadium Reserve forms part of the Panuku led Unlock Old Papatoetoe regeneration programme.  Guided by a masterplan, the programme aims to holistically redevelop Old Papatoetoe town centre and Stadium Reserve to provide an attractive, connected and safe living, shopping and civic space served by a park that meets the recreational needs of the local community.

7.       Stadium Reserve is comprised of 14 separate parcels held under the Reserves Act 1977 and Local Government Act 2002. It is located 500m from Papatoetoe Railway Station and adjacent to the main shopping precinct on St. Georges Street.  

8.       The park is home to a range of clubs and organisations but attracts low visitation because of its unstructured layout, fenced leased areas which create visual barriers from street frontages, negative perceptions of safety and low recreational appeal.

9.       Current recreational provision and facilities include:

·    Playground

·    Allan Brewster Recreation Centre

·    Teaching garden

·    Bowling club.

10.     The following clubs and organisations are located at the reserve:

·    The Auckland Teaching Gardens Trust

·    Auckland Cambodian Youth Recreation Trust

·    Manukau Performing Arts Inc.

·    Papatoetoe Genealogy Inc.

·    Papatoetoe Gymnasts

·    South Auckland Woodturners Guild

·    PHAB Association Inc. Pasifika.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     Stadium Reserve is bounded on all sides by busy transport corridors and vehicle dominated commercial centres which include the rail line, roads and shopping precinct car parks. Transport corridors present significant barriers to recreation for the local community and prevent pedestrian access to the parks network.

12.     Stadium Reserve is in a high-density residential area with more than 5,000 residents located within 800 metres (2018 census) of the park. The local community is served by a limited parks network consisting of the following two parks (see Attachment 1):

I.    Kohuora Sports Park – A suburb level park located 900m away from Stadium Reserve that provides formal sportsfields, a neighbourhood playground and passive recreation space. Open Space Provision Policy guidelines indicates that suburb level parks should be accessed within 1000m walk in medium to high density housing areas. Kohuora Park is located within policy guideline recommendations. 

II.   Sunnyside Domain – A neighbourhood level park located 1.5km away from Stadium Reserve that provides access to a recently renewed suburb level playspace in a shady tree-lined setting with limited passive recreation space. Open Space Provision Policy guidelines state that neighbourhood level parks should be accessed within a 400m walk in high and medium residential areas. Sunnyside Domain is located 1.5km from Stadium Reserve and is well outside policy recommendations.

13.     The local board’s Greenways Plan identifies an on-road walking and cycling connection in the road corridor along St. Georges Street. The current layout of the reserve does not support walking and cycling.

14.     There is limited opportunity to enhance recreational appeal at Stadium Reserve in its current configuration as most of the flat open space forms land that is leased to third parties or will be developed to provide intensified housing.

15.     The remaining passive recreation space is unusable due to its uneven topography or layout. There is therefore little green open space in which people can enjoy respite, social activities or informal play or recreation.

16.     A service assessment was prepared as part of FY 2019/2020 annual work programme. Assessment findings identify sport and recreation services to be provided at the park and will help support preparation of a Panuku led masterplan to improve recreational provision for the local community.

17.     The service assessment identified the following key service principles the masterplan needs to realise:

 

Service principles

Opportunity

Reason

 

Connected and accessible

 

 

·    Create an accessible civic hub for the Town Centre that connects people of all ages and abilities with facilities including the library, playspace, recreation centre and train station via all-weather pathway networks that enable simultaneous walking and cycling use.

 

·    The park and Town Centre attract visitation from a wide range of community members.

 

Safe and welcoming park

 

·    Provide active park edges that visually and physically connect the shopping precinct in and through the park to residential areas.

·    Make park-based activities, such as gardening, more visible and front of house.

 

·    Improved safety and increased park visitation.

 

Functional park 

 

·    Provide flat, open, well-drained passive recreation space to support a variety of uses including gathering and informal sports throughout the year.

·    Enable the park to function as backyard space with high degrees of accessibility for residents of the proposed intensified housing.

·    Consider alternative use of depot building plus part of bowling club footprint and reconfigure teaching garden space to provide recreational outcomes to meet the needs of growth.

 

·    Improved recreational provision that meets the needs of a growing population.

 

Play

 

 

·    Provide a highly accessible civic play space for 0-12 years with parks infrastructure that supports visitation for a range of age groups and abilities that reflects the Old Papatoetoe community.

·    Play experiences to include: sound, water, imaginative and creative play to complement provision at Sunnyside Domain. Consider inclusion of wheeled play and court facilities to provide for youth.

 

·    Provide improved play experiences, fill network gaps in provision and increase park visitation.

 

Environmental improvements

 

 

·    Plant large specimen trees in line with the Urban Ngahere Strategy.

 

·    Increased birdlife habitat, provide shade near amenity, manage stormwater run-off, improve air quality and decrease urban heat.

 

Education and social connections

 

 

·    Encourage greater use of the teaching gardens by the local community through signage and visibility.

·    Support the Auckland Teaching Garden Trust to provide improved services to a wider range of people.

·    Connect the teaching gardens to the park by improving visual access and signage.

·    Provide opportunities for community interactions and socialising with accessible gathering/seating areas and events and activations. Consider use of the old bowling club building.

 

·    Create a sense of community, provide education and improve park visitation and safety.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     There is capacity for climate change reduction and carbon off-set in the delivery of the concept plan by:

·    selecting natural materials where possible

·    planting large specimen trees to increase the urban ngahere

·    providing walking and cycling corridors to increase alternative transport options.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     Panuku will manage preparation of the masterplan for the park as part of FY 2020/2021 work programme. The masterplan will be developed in consultation with internal stakeholders including Parks, Sports and Recreation, Community Facilities and the local board.

20.     The Auckland Teaching Gardens Trust provide a valuable service for the local community including education, social cohesion and interaction opportunities. The services are strategically aligned in that they provide for ‘communities that are most at need’. Panuku’s development will also provide ‘housing for the elderly’ and gardening is considered an activity that would be popular amongst elderly residents. For these reasons retention of the teaching garden is considered a high priority.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     The local board provided input on the scope of the service assessment at an August 2019 workshop and feedback on assessment findings at a May 2020 workshop.

22.     The local board were supportive of service assessment findings and made the following recommendation concerning the principle services:

·    Play – highly accessible and provides for children with a range of needs. Supporting parks infrastructure attracts and enables park visitation by wide-ranging age groups and abilities.

Tauākī whakaaweawe Māori

Māori impact statement

23.     The whenua is taonga to iwi. Enhancing, protecting and preserving the natural environment is of fundamental importance to mana whenua.

24.     Māori and the wider community will benefit from this project which aims to improve safety, increase recreational provision, connect people with nature and create social, physical and mental benefits for a wide range of age groups and abilities.

25.     Panuku have and will continue to engage iwi on the masterplan preparation as part of their Unlock Old Papatoetoe programme.

Ngā ritenga ā-pūtea

Financial implications

26.     The preparation of the masterplan is funded by Panuku as part of their Unlock Old Papatoetoe programme and has no financial implications for the local board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     It is recommended that the local board approves the service principles identified in this report to steer the development of the Panuku led masterplan which will guide improvements to park safety, connectivity and recreational provision.

Ngā koringa ā-muri

Next steps

28.     Parks, Sports and Recreation staff will continue to work with Panuku and the local board to ensure key service principles are realised in the preparation of the Stadium Reserve masterplan.

29.     Further Panuku workshops will be held with the board on progress and for board input and approval at key milestones.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Local Parks Network

37

     

Ngā kaihaina

Signatories

Author

Steve Owens - Parks and Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 

Attachment 1: 

Local Parks Network – red dots = walking route to Kohuora Park located 900m away, and Sunnyside Domain located 1.5km away.

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 

Approval for 2 new road names at 2 Grange Road, Papatoetoe 

File No.: CP2020/10323

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Ōtara-Papatoetoe Local Board to name 2 new public roads created by way of a subdivision development at 2 Grange Road, Papatoetoe.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council’s road naming guidelines set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       On behalf of the developer and applicant, The Grange Park Limited, agent Aspire Consultant Engineers have proposed the names presented in the tables below for consideration by the Local Board.

4.       Any of the 6 proposed road name options would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Mana Whenua were also consulted.

5.       The proposed names for the two new public roads at 2 Grange Road are:

ROAD 1

·    Puia Street (Applicant Preferred)

·    Hōkikitanga Road (Alternative 1)

·    Taratara Road (Alternative 2)

ROAD 2

·    Īkara Road (Applicant Preferred)

·    Āmikumiku Road (Alternative 1)

·    Taraiwa Road (Alternative 2)

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approve 2 names for the following new roads 2 Grange Road, Papatoetoe, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references SUB60302472-2):

i)   Public Road 1: Puia Street (Applicant preferred name)

ii)  Public Road 2: Īkara Road (Applicant preferred name)

 

 

Horopaki

Context

6.       Site and location plans of the development can be found in Attachments A and B respectively.

7.       The development is being marketed as ‘The Grange Park’ and is to be constructed in multiple stages.

8.       This report is to name two public roads as part of Stage 2 which were approved under Resource consent SUB60302472-2, and includes the construction of four superlots and fourteen dwellings. Road 1 will extend into the neighbouring development which is to be constructed in the future as part of stages 3 & 4.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

10.     Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

·   a historical, cultural, or ancestral linkage to an area;

·   a particular landscape, environmental or biodiversity theme or feature; or

·   an existing (or introduced) thematic identity in the area.

11.       The applicant has proposed two names (for ROAD 1) which reflect the local environment of the area, whilst the remaining names have been themed around the golf course which has been on the land for almost a century. All the proposed names are in Te Reo Māori to pay tribute to the Tangate Whenua that cared for the land before the golf course was built.

12.     The Applicant’s proposed names and meanings are set out in the table below:

Table 1: Applicant’s proposed names and meanings

Road reference

Suggested name

Meaning as described by the applicant

ROAD 1

Puia Street

(Applicant preferred)

Māori word for volcano, geyser, hot spring, eruption.
In reference to Auckland’s volcanic fields

Hōkikitanga Road

(Alternative 1)

Māori word for headwater, head of a stream.
In reference to the nearby stream headwater which flows into the harbour.

Taratara Road

(Alternative 2)

Māori word for rough.

Describing an area of a golf course.

ROAD 2

Īkara Road

(Applicant preferred)

Māori word for Eagle.
Also a term used in golf to describe how many shots it took to get the ball in the hole.

Āmikumiku Road

(Alternative 1)

Māori word for a circuit.
A circuit or round of golf.

Taraiwa Road

(Alternative 2)

Māori word for driver or to drive.

The description of the first shot made at each hole symbolizing the start of a journey.

 

13.     All the name options listed above are acceptable for use, having been assessed by the Council Subdivision team to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region, therefore it is up to the local board to decide upon the suitability of the names within the local context.

14.     Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use and not duplicated elsewhere in the region.

15.     ‘Street’ and ‘Road’ are acceptable road types for the new public roads, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

16.     The applicant contacted Papatoetoe Intermediate and local residents for comment on the proposed road names, but no responses were received.

17.     Mana whenua were consulted in line with agreed processes and requirements – see the ‘Māori Impact Statement’ section of this report for more details.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21.     The naming of roads is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity. To aid Local Board decision making, the ‘Auckland Council Road Naming Guidelines’ includes:

·   The Objective of recognising ancestral linkages to areas of land by engagement with mana whenua and the allocation of road names as appropriate, as well as the Principle that Māori road names are actively encouraged, and;

·   An agreed process to enable mana whenua to provide timely feedback on all proposed road names in a manner they consider appropriate (through council’s central facilitator).

22.     The road names proposed in this report have been provided to all mana whenua for consideration through council’s central facilitator. Where feedback has been received, this has been indicated.

23.     Waikato-Tainui deferred to other relevant mana whenua groups, who in turn did not respond. 

24.     Despite being contacted, no other iwi provided responses or comments, or suggested any other road name options.

Ngā ritenga ā-pūtea

Financial implications

25.     The road naming process does not raise any other financial implications for the council. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

27.     Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by local councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Location Plan for 2 Grange Road

43

b

Site Plan for 2 Grange Road

45

     

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 

Approval for a new road name at 11-13 Middlemore Crescent, Papatoetoe 

File No.: CP2020/10336

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Ōtara-Papatoetoe Local Board to name one new private road, being commonly owned access lot (COAL), created by way of a subdivision development at 11-13 Middlemore Crescent, Papatoetoe.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council’s road naming guidelines set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       On behalf of the developer and applicant, Middlemore Residences Limited, have proposed the names presented in the tables below for consideration by the Local Board.

4.       The proposed names for the new private road at 11-13 Middlemore Crescent are:

·    Soham Lane (Applicant Preferred)

·    Shreya Lane (Alternative 1)

·    Rose Weir Lane (Alternative 2)

5.       The 3 proposed road name options have been assessed against the Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Mana Whenua have also been consulted.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approve the name Rose Weir Lane for the new private road created by way of subdivision at 11-13 Middlemore Crescent, Papatoetoe in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60307681 and SUB60307865).

 

Horopaki

Context

6.       Resource consent BUN60307681 (subdivision reference number SUB60307865) was issued in November 2017 for the construction of nine residential dwellings and one COAL.

7.       In accordance with the National Addressing Standards for road naming (the AS/NZS 4819-2011 standard), the COAL requires a road name because it serves more than five lots.

8.       The agent has advised the houses have been constructed and are now on the market for sale. The applicant has applied for 224c completion certificates for the development and requires approved road names as soon as possible, in order to allocate addresses to the new titles.

9.       Site and location plans of the development can be found in Attachments A and B respectively.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

11.     Auckland Council’s road naming criteria typically require that road names try to reflect local themes, with the use of Māori names being actively encouraged. Themes can include:

·   a historical, cultural, or ancestral linkage to an area

·   a particular landscape, environmental or biodiversity theme or feature; or

·   an existing (or introduced) thematic identity in the area.

12.     Upon being asked how the names ‘Soham’ and ‘Shreya’ linked to the local area, the applicant responded: “The names ‘Soham’ and ‘Shreya’ have no native link to the area, landscape etc. unfortunately. However, the names are very important and dear to the developers of this site and was collectively agreed to propose this name, as it marks not only a successful completion of their first project, but also celebrates their friendship.”

13.     Although the applicant has advised the two names (‘Soham’ and ‘Shreya’) do not link to the local area, proposing the names in the Hindu language can be seen as the applicant paying homage to the large Indian community in the Papatoetoe area. As road naming is at the discretion of the local board, it is therefore up to the board to decide upon the suitability of these two names within the local context.

14.     For the third road name option, the applicant reached out to the Papatoetoe Historical Society to help come up with a name that had historical significance to the area. The name ‘Rose Weir Lane’ was suggested by Jenny Clark from the Papatoetoe Historical Society to acknowledge the personal contribution Rose has made to the Papatoetoe community.

15.     It is noted that Rose Weir is still living and that the Auckland Council Road Naming Guidelines state that the names of living people should be avoided as community attitudes and opinions can change over time. Road naming is at the discretion of the local board. It is therefore up to the local board to decide upon the appropriateness of this name within the local context.

16.     The Applicant’s proposed names and meanings are set out in the table below:

Table One: Applicant’s proposed names and meanings

Proposed name        

Meaning (as described by applicant)

Soham Lane 

(Applicant preferred)

Soham or Sohum is a Hindu mantra, meaning "I am He/That" in Sanskrit. It is derived from the Sanskrit, sah, meaning "He", and aham, meaning "I".

Shreya Lane

(Alternative 1)

Hindu name meaning beautiful and auspicious.

Rose Weir Lane

(Alternative 2)

Rose (full name Phyllis Rosemary Weir), has lived at 65 Middlemore Crescent for many years and was actively involved with sport in the district. She also spent 4 years as a mentor at the Auckland Teaching Gardens Trust plot at Middlemore Reserve. She is a Life member of the Papatoetoe Garden & Floral Art Society and a member of the Papatoetoe Historical Society. She is a bee-keeper and has been since 1998. Her involvement in sport has included Papatoetoe Women’s Cricket, Papatoetoe Gymnastic Club, Papatoetoe Swimming & Life Saving Club.

A short story about Rose is attached which is from the book called ‘Cameos of Papatoetoe Women’ which was written by the Papatoetoe Historical Society in 1996.

 

17.     All the name options listed in this report have been assessed against the Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region, therefore it is up to the local board to decide upon the suitability of the names within the local context.

18.     Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use and not duplicated elsewhere in the region.

19.     ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the road, as per the Auckland Council Road Naming Guidelines.

20.     The applicant also contacted local residents and businesses for comment on the applicants preferred name (‘Soham Lane’). The owner of 6 Middlemore Crescent, as well as the owner of the local Swaffield Superette (located at 26 Swaffield Road) responded in support. No other responses were received.

21.     Permission from Rose Weir has been obtained by the Papatoetoe Historical Society for the use of her name at this development.

22.     Mana whenua were consulted in line with agreed processes and requirements – see the ‘Māori Impact Statement’ section of this report for more details.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

26.     To aid local board decision making, the Auckland Council Road Naming Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent process, and the allocation of road names where appropriate, as well as a process to enable mana whenua the opportunity to provide feedback on all road naming applications in a manner and scale that they consider appropriate. Depending on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

27.     Mana whenua were contacted by council on behalf of the Applicant, through the Resource Consent department’s central facilitation process. Representatives of the following mana whenua groups with an interest in the local area were contacted on 15 July 2020: Ngāi Tai ki Tāmaki Tribal Trust, Ngāti Maru Rūnanga Trust, Ngāti Paoa Iwi Trust, Ngāti Paoa Trust Board, Ngāti Tamaoho Trust, Ngāti Tamaterā Settlement Trust, Ngāti Te Ata, Ngāti Whanaunga Incorporated, Te Ahiwaru – Waiohua, Te Kawerau a Maki, and Waikato – Tainui.

28.     No iwi groups provided any responses or comments, or suggested any other road name options.

Ngā ritenga ā-pūtea

Financial implications

29.     The road naming process does not raise any other financial implications for the council. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

31.     Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by local councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Location Plan for 11-13 Middlemore Crescent

51

b

Site Plan for 11-13 Middlemore Crescent

53

c

Cameos of Papatoetoe Women short story

55

     

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 

Short story from the book ‘Cameos of Papatoetoe Women’ written by Jenny Clark (Papatoetoe Historical Society)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 

Unlock Papatoetoe: 91 Cambridge Terrace (The Depot), tenant relocation and/or notice period to vacate.

File No.: CP2020/10340

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To clarify the redevelopment steps made relating to 91 Cambridge Terrace (The Depot), Papatoetoe and seek Local Board support for Panuku Development Auckland to proceed with tenant relocation and/or notice to vacate.

Whakarāpopototanga matua

Executive summary

2.       The Depot, a council owned property at 91 Cambridge Terrace, Papatoetoe has been earmarked for sale since 2009 when the Manukau City Council agreed to transfer the site to Tomorrows Manukau Property Limited (a council entity created to dispose of key assets).

3.       More recently the site has been included in the council approved 2017 Old Papatoetoe High Level Project Plan (HLPP) which reaffirmed the intention to redevelop the property as part of a wider regeneration programme for the area led by Panuku.

4.       Panuku received communications from the New Zealand Housing Foundation (NZHF) in May 2020 stating interest in the site. A Panuku Board paper has been approved giving the development team the ability to negotiate exclusively with NZHF for a period of 6 months to agree terms of sale.

5.       Negotiations have commenced with Due Diligence works being completed on the site at present. It is expected that if an agreement can be reached that the earliest the tenants would need to vacate by would be early-mid 2021 in preparation for demolition of the building.  

6.       GymCity, is one of the tenants at the Depot site and operate a community gymnastics service in approximately 450m² of the Depot building. The plan for redevelopment has been known to them since 2011 and the evaluation of relocation options for them has been ongoing during this period. They have expressed opposition to the redevelopment and may seek to stop it from proceeding.

7.       The Auckland Council Community Leasing Specialist in this area has been working with the Depot’s other tenants to assist them to relocate as part of the redevelopment plans. Most tenants have made applications for community space in the newly refurbished Chambers Building on St George St. In the case of GymCity their specific requirements have meant suitable accommodation has not been able to be identified by the council over an extended period despite the investigation of several options.

8.       Given the amount of time which has now passed, Panuku seek to move forward with the redevelopment of the site as supported by the local board. This requires the ability to provide formal notice to the remaining occupants that their expired leases will not be renewed and that they must vacate should the various final relocation options fall through.

9.       There is one last possible interim solution to relocate GymCity and its gymnastic service to a soon to be vacated property at 245 Great South Road, Papatoetoe. This site is council controlled and Panuku manage the building.

10.     There are medium to long term plans for a new facility, which may include gymnastics at the Kolmar Sports Centre in Papatoetoe which if realised could provide a permanent gymnastic community service in the future. This project is underway however the feasibility, funding, and timing of this is still being worked through.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      note that the Community Leasing Specialist in conjunction with Panuku has its approval to notify the remaining occupants that their expired leases will not be renewed, and/or that any existing lease will be terminated, without guarantee that the tenant can be relocated.

b)      note that the above can be completed when required by Panuku, to enable the re-development of the site.

 

Horopaki

Context

11.     The property has been earmarked for sale since 2009 when the Manukau City Council agreed to transfer the site to Tomorrows Manukau Property Limited (a council entity created to dispose of key assets) and more recently has been included in the 2017 Old Papatoetoe HLPP.

12.     The property is a 4090m² site with a 1000m² workshop constructed in the 1970's. The building was converted to community office space and gymnastics club in the 1990's.

13.     The leases for the five existing community tenants have expired and have been treated as informal monthly leases since they were notified of redevelopment approximately 10 years ago.

14.     Auckland Council Community Leasing has been working with the office tenants on relocation options. The following have applied for space nearby in the recently refurbished Chambers Building on St Georges St:

- Cambodian Youth and Recreation
- Papatoetoe Historical Society (museum)
- LIA Trust

15.     Papatoetoe Genealogy did not meet the timeline required to apply for space in the Chambers building.

16.     GymCity are unable to be accommodated within the Chambers building however have been working with Community Facilities on their relocation over several years.

17.     Panuku received communications from NZHF in May 2020 stating interest in the site at 91 Cambridge Terrace, Papatoetoe.

18.     A Panuku Board paper has since been approved which gives the development team the ability to negotiate exclusively with NZHF for a period of six months. This is to agree the terms of sale.

19.     Negotiations have now commenced with Due Diligence works being completed on the site at present.

20.     It is expected that if an agreement can be reached that the earliest the tenants would need to vacate by would be early-mid 2021 in preparation for demolition of the building.

 

Tātaritanga me ngā tohutohu

Analysis and advice

21.     The proposed redevelopment project at the Depot is in alignment with zoning in the Unitary Plan and outcomes for new housing sought in the Old Papatoetoe High Level Project Plan (HLPP).

22.     GymCity have expressed opposition and may seek to stop the development.

23.     Various parts of the wider Council group including the local board have been working with GymCity to evaluate options for relocation over several years. A number of options were presented and investigated and deemed to be not suitable for a range of reasons both influenced by GymCity itself and external parties.

24.     We understand that the only remaining permanent solution for GymCity is to move to a new building within the Kolmar Sports Grounds. However, given that this project has not yet secured the significant funding needed for it to take place, determined a final location within the grounds, or started design work the process is expected to take several years. 

25.     An interim option to relocate GymCity to the current NZ Post facility at 245 Great South Rd, Papatoetoe is currently being investigated. However, there are the issues of a significant commercial rental for the building and the space requirements of GymCity still to be considered. 

26.     If viable, this option could provide a short-medium term solution while negotiations for a new facility at the Kolmar Sports Centre in Papatoetoe could be progressed.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27.     The provision of housing close to the town centre and amenities is a contribution to enabling people to be close to services, work and entertainment and reduced transport needs.

28.     The residential development is proposed to be of HomeStar 6 or greater.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29.     An interim solution could be progressed at 245 Great South Road, which was a property acquired by council for the expansion and implementation of the Kolmar masterplan. The building is a large warehouse with two tenants. New Zealand Post are vacating their space (approx. 40% of the whole building) which can potentially be used by GymCity. Council would no longer receive commercial rental income if a gymnastic service were to be located on the site. Panuku will continue to manage the building and tenancy until such time as the whole site is required by Council as a service asset.

30.     The redevelopment of the Depot site would provide a net proceed of sale which can be redirected into public good projects through the Panuku led Unlock Old Papatoetoe regeneration programme.

31.     The redevelopment of the site would remove ongoing obligations for maintenance and administration costs for council.

32.     Some of the Depot tenants have applied to be relocated to the Chambers building which is now refurbished and ready for occupation. These tenants are part of that process which will be determined by the local board at a future date.


 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33.     The GymCity tenant has expressed opposition to the redevelopment plans and may seek to remain in the premises and renew their lease.

34.     Workshopping with the local board has confirmed that redevelopment of the site as part of Unlock Old Papatoetoe is supported by most members in attendance.

35.     Giving notice to GymCity would potentially result in the local area having no local community gymnastics service that is council supported for a period of time. The council have an existing masterplan for the nearby Kolmar facility which continues to be progressed, which would potentially re-establish this service, however this is some years away from being realised.

Tauākī whakaaweawe Māori

Māori impact statement

37.     Engagement with iwi is on-going at a Unlock Papatoetoe programme level however this specific site has not been signaled for sale in in financial year 2020/21.

Ngā ritenga ā-pūtea

Financial implications

38.     If the redevelopment of the Depot is confirmed and progressed this would provide Council, through Panuku with a capital receipt for the land.

39.     If GymCity are able to occupy part of the 245 Great South Road site and building then commercial rent would no longer be able to be fully achieved for this part of the building.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     Panuku continues to maintain a risk register for the Unlock Old Papatoetoe programme.  As with all public and private investment, currently the greatest risk to the programme is uncertainty around the Covid-19 impact on the development market, and the consequential impacts on the development, finance, and construction industries.

41.     The lack of identified space for the GymCity tenant has been ongoing for 10 years. The latest proposed mitigation is the potential use of the building at 245 Great South Road. In the longer term a new facility at Kolmar led by the council is in the early planning phase.

42.     The final mitigation step is to acknowledge the service of GymCity and other tenants who are unsuccessful in their relocation and give final notice to vacate with as much lead time as possible.

Ngā koringa ā-muri

Next steps

43.     Proceed with NZHF Due Diligence. If they confirm they seek to proceed with the development we will proceed with tenant relocation and/or notice period to vacate to enable the redevelopment of the site.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Richard Davison - Senior Project Planning Leader, Panuku Development Auckland

Authorisers

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 

Approval of the Ōtara-Papatoetoe Local Board Community Facilities work programme 2020 - 2023

File No.: CP2020/10649

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the Ōtara-Papatoetoe Local Board Community Facilities work programme 2020/2021 and approve the 2021/2022 and 2022/2023 work programmes in principle.

Whakarāpopototanga matua

Executive summary

2.       The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

3.       This report presents the Ōtara-Papatoetoe local board’s Community Facilities work programme and associated budgets for approval for the 2020/2021 financial year and for approval in principle for the subsequent two financial years, 2021/2022 and 2022/2023 (see Attachment A).

4.       The work programme responds to the following outcomes and objectives that the local board identified in the Ōtara-Papatoetoe Local Board Plan 2017:

·    Outcome 2: Revitalising town centres

·    Outcome 3: Parks and facilities that meet people’s needs

·    Outcome 7: It’s easy to get around

5.       The council’s financial position has been severely impacted by the COVID-19 pandemic. Council’s Emergency Budget for 2020/2021 has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. 

6.       The reduction in anticipated budgets has required the reprioritisation of projects and activities that can be accommodated within the local board’s revised budget.

7.       The local board provided feedback to staff on the projects it would like to fund in anticipation of its reduced budgets in a series of workshops between November 2019 and July 2020.

8.       A number of projects in the work programme for the 2021/2022 or 2022/2023 financial years have been identified as part of the Risk Adjusted Programme (RAP). Approval is sought for these projects to commence at the beginning of the 2020/2021 year so that they can be delivered early in the event that projects approved for delivery in 2020/2021 are delayed for any unforeseen reason. 

9.       The work programme includes projects proposed to be funded from regional programmes, including local and sports field development (growth), coastal renewals, slips prevention and the Natural Environment Targeted Rate programmes. Inclusion of these projects in the local board work programme is subject to approval by the relevant Governing Body committees. 

10.     It is recommended that the local board approve the inclusion of these projects in the work programme and provide feedback for consideration by the relevant Governing Body committees.

11.     Additionally, there are some external sources of funding not held by council that contribute to projects such as Panuku and Auckland Transport funding.

12.     Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approve the Community Facilities work programme 2020/2021 and associated budget. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report).

b)      approve in principle the Community Facilities work programme 2021/2022 and 2022/2023. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report).

c)      approve the Risk Adjusted Programme (RAP) projects identified in the work programme (Attachment A to the agenda report) as projects that will commence and may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2020/2021 financial year.

d)      note that approval of budget allocation in the 2020/2021 year for multi-year projects implies the local board’s support for the projects in their entirety.

e)      note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development and Natural Environment Targeted Rate budgets are subject to approval of the identified budget allocation by the relevant Governing Body committees.

f)       provide feedback for consideration by the relevant Governing Body committees in relation to the projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets.

g)      note that budget allocations for all projects in the Community Facilities work programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses.

 

Horopaki

Context

13.     Work programmes are presented to local boards for approval each year. The 2020 – 2023 Community Facilities Work Programme, detailed in the attachments, contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance. The projects identified in the work programme have been prioritised for investment based on a combination of local board feedback through a series of workshops, staff assessments of assets and key stakeholder input.

14.     The COVID-19 pandemic has exerted considerable pressure on the council’s financial position, which has had flow on effects for the budget for the 2020/2021 financial year. Given the new financial realities facing Auckland, council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic.

15.     The COVID-19 pandemic occurred part way through the planning cycle for the development of the 2020/2021 work programme. This resulted in a disruption to the work programme development process, including requiring a reprioritisation exercise for all proposed activity. 

16.     The work programme responds to the outcomes and objectives that the local board identified in the Ōtara-Papatoetoe Local Board Plan 2017. The specific outcome(s) that are reflected in the work programme are:

·        Outcome 2: Revitalising town centres

·        Outcome 3: Parks and facilities that meet people’s needs

·        Outcome 7: It’s easy to get around

17.     The following adopted strategies and plans also guided the development of the work programme:

·    The Ōtara-Papatoetoe Greenways Plan and Ōtara-Papatoetoe Local Board Open Space Network Plan have provided strategic guidance which have influenced recommendations for projects including ‘Otara Creek Esplanade Path Network’ and ‘Rongomai Walkway’; to improve the standard of paths to all weather, concrete walking and cycling links.

·    Ōtara-Papatoetoe Local Board Play Network Gap Analysis has influenced recommendations in the work programme by providing strategic guidance for projects including, ‘Whitley Two Reserve (Cooper Park)’, ‘Ngati Ōtara Park - upgrade playground and develop a walking and cycling corridor’. ‘Hillside South Park - Playground renewal’ and ‘Othello Park – Playground renewal’.

·    Ōtara-Papatoetoe Local Board Plan outcomes, Auckland Sport and Recreation Strategic Action Plan and the Māori Plan for Tāmaki Makaurau and Auckland Plan have provided strategic guidance which have influenced recommendations for the project ‘(OLI) Ngati Otara Park - develop multi-purpose facility and park.

·    Auckland Urban Forest (Ngahere Strategy) which has guided the recommendations for projects including, ‘Otara-Papatoetoe - Auckland Urban Forest (Ngahere) Strategy - Growing Phase 2020/2021’ and ‘Otara-Papatoetoe - Auckland Urban Forest (Ngahere) Strategy - Planting Plan’, to increase tree-canopy cover in the Ōtara-Papatoetoe local board area.

18.     The Community Facilities work programme is a three-year programme, this clearly demonstrates the phasing of project delivery and enables the organisation to prepare for delivery.  The local board is asked to approve a new three-year work programme each year (approve year one and approve in principle years two and three).

Tātaritanga me ngā tohutohu

Analysis and advice

19.     The proposed work programme is made up of activities continuing from previous financial years and new initiatives supported by the local board.

20.     Due to COVID-19 impacts, the Emergency Budget means that the budgets available to the local board are reduced from those previously anticipated and as a result, some activity that was previously proposed for 2020/2021 has been deferred or removed from the draft work programme through a reprioritisation exercise.

Capital works programme

21.     Investment in the capital works programme will ensure that council facilities and open spaces in Ōtara-Papatoetoe Local Board area remain valuable and well-maintained community assets.

22.     The overall capital works programme includes projects for which the local board has discretion to allocate budget, referred to as the local programme, and projects from regional programmes. 

23.     Specific projects within the work programme may have budget allocated from two or more budget sources, including budgets from both local and regional programmes.

24.     The work programme includes both new projects and existing projects that have been continued from the previous financial year where those projects require multiple years for delivery (multi-year projects). All projects include actual anticipated spend as there will be no carry forward of capital funding from the 2019/2020 financial year.

Local Programme

25.     The local programme includes those projects that the local board is funding from its discretionary capex budgets, including:

·    Renewals
The local board can allocate its renewals budget towards the renewal of any council owned asset.

·    Locally Driven Initiative (LDI)
The local board has the discretion to allocate its LDI capex budget to any projects that deliver a council asset or as a capital grant to a third party to deliver an asset made available for public use. The Emergency Budget includes a reduction in the LDI budget available for each local board from that anticipated prior to the COVID emergency.

26.     In preparing recommendations for the local programme, a number of matters have been considered, including:

·    strategies and plans

·    service assessment input from Community Services

·    asset condition assessments

·    input from operational maintenance teams and staff working within facilities

·    budget availability.

27.     Table 1 shows key projects included in the work programme.

Table 1: Key projects in the work programme

ID number

Activity name

Activity description

FY21 Budget

Total Budget

16144

(OLI) Ngati Otara Park - develop multi-purpose facility and park

Develop a multi-purpose facility at Ngati Ōtara Park includes developing multi-sport facility and marae.

 

FY18/19 - investigation and design, including concept design.

 

FY19/20-FY21/22 - physical works.

 

Funding sources:

·        (Capex Local Renewal of $500,000)

·        (LDI Capex contribution of $500,000)

·        (Discreet Long-Term Plan (LTP) budget of $3,700,000)

·        (One Local Initiative of $1,500,000)

$3,284,909

$6,517,851

25898

Whitley Two Reserve (Cooper Park) - deliver the outcomes identified in the concept plan

Renew and improve playground, including half basketball court, volleyball court, renew existing furniture including bollards, developing main 2.5m wide concrete pathway.

 

FY19/20 -  investigation and design, including concept design.

 

FY20/21-FY21/22 - physical works.

 

Proposed Risk Adjusted Programme (RAP) project.

 

Funding sources:

·        LDI Capex ($200,000)

·        Local Renewal Capex ($430,000)

·        Local Board Transport Capital Fund of ($115,830), subject to budget availability (FY21).

$526,231

$630,000

20187

Otara Town Centre - renew fish canopy

Remediation and reparation of the fish canopy, including repair steel work joints, treat and rust prevent steel structures, repair mounting' replace damaged glass sheets and clean canopy.

 

FY18/19-FY19/20 - investigation and design.

 

FY20/21 - physical works.

 

Risk Adjusted Programme (RAP) project.

 

$558,000

$600,000

28311

East Tamaki Rugby Football Club - replace sports field lights

Replace the lighting at the East Tamaki Rugby Football Club (excluding the poles).

 

FY20/21 - investigation and design and physical works.

 

$170,000

$170,000

26063

Otamariki Park Playground and Allenby Park - install shade provision

Erect shade sail above the sandpit at Otamariki Park Playground and seating area at Allenby Park.

 

FY19/20 - investigation and design.

 

FY20/21 - physical works.

 

Note:

·        The shade sail was installed at Allenby Park Playground (practical completion achieved on 25 June 2020).

·        The installation of the shade sail at Otamariki Park Playground is estimated to start in FY21.

$21,180

$42,360

20402

Aorere Park - renew toilet and changing room facility

Renew toilet and changing room facility.

 

FY18/19-FY19/20 - investigation and design, (including concept design).

 

FY20/21 - develop detailed design and obtain resource consent.

 

FY21/22-FY23/24 -  physical works.

 

Risk Adjusted Programme (RAP) project.

 

$50,000

$700,000

18208

Otara Music Arts Centre - renew co-located entrance, reception area and village recording studio.

Renew co-located entrance, reception area and refurbish village recording studio.

 

FY17/18-FY19/20 - investigation and design, including concept design.

 

FY20/21-FY21/22 - physical works.

 

Risk Adjusted Programme (RAP) project

 

$150,000

$360,000

23189

Otara Hub - construct a canopy

Construct a canopy between Ōtara Music and Arts Centre and Fresh Gallery Ōtara.

The local board desire a ‘signature’ canopy similar to the existing canopy on the other side of the Hub courtyard to provide rain protection to the entrances of the community facilities of the library, Citizens Advice Bureau (CAB) and Ōtara Music and Arts Centre.

 

FY19/20 - investigation and design and concept design.

 

FY20/21 - physical works.

 

Funding source:

·    Local Board Transport Capital Fund of $382,000 (Fully funded).

 

$339,760

$382,000

15636

Otara Creek Esplanade Path Network

Renew pathways through Otara Creek Reserve.

 

FY16/17- FY19/20 - investigation and design, including concept design.

 

FY20/21-FY21/22- physical works.

 

Funding Source:

·    Local Renewals ($607,070).

·    Local Board Transport Capital Fund contribution ($480,000).

Risk Adjusted Programme (RAP) project.

 

 

$346,975

$1,087,070

 

28.     Of particular note in the work programme is the “Papatoetoe Recreation Grounds - sports lighting and sports fields upgrades” project. The physical works funding of this project has been deferred to 2023/2024 due to the funding restraints in the Emergency Budget due to Covid19.

29.     Prioritising the delivery of one project may mean other projects have to be phased into later years in order to meet budget requirements. For example, the delivery timing “Whitley Two Reserve (Cooper Park) - deliver the outcomes identified in the concept plan” and “Otamariki Park Playground and Allenby Park - install shade provision” has meant that the renewal of the “Eric Baker Place Ablution Block” will be phased in later years. 

30.     The proposed work programme in Attachment A contains:

·    Number of projects (excluding leases and contract lines) over three years: 52

·    Indicative cost for proposed projects in the 2020/2021 financial year: $8,971,124

Regional Programme

31.     The Long-term Plan 2018 - 2028 includes budgets which support the delivery of regional programmes. These budgets are allocated to specific projects within a regional programme by the Governing Body.

32.     Where budget is allocated to a project in the regional programme that falls within a local board decision making allocation (e.g. a local park), that project is included in the local board work programme. The local board then has decision making responsibility for that project, within the parameters set by the governing body, namely location, scope, and budget. For Natural Environment Targeted Rate (NETR) projects, the local board has decision making responsibility within the parameters of the targeted rate framework and the national kauri dieback programme standards for protection of kauri.

33.     Regional budgets include:

·    Local parks and sports field development (growth)

·    Coastal renewals

·    Slips prevention and remediation

·    Natural Environment Targeted Rate funding (NETR).

34.     Projects in the local parks and sports field development programme are identified and prioritised based on consideration of a number of factors, including:

·    Extent to which residential growth is generating demand for the project

·    Current levels of provision

·    Available budget.

35.     Projects in the coastal renewals and slips prevention and remediation programme are identified and prioritised based on consideration of a number of factors, including:

·    Asset condition

·    Relative hazard and risk

·    Available budget.

36.     The allocation of budget to specific projects will be approved by the relevant Governing Body committee post local board work programme adoption.

37.     The local board has an opportunity to provide formal feedback on the growth, coastal and slips allocations, through resolution to this report, for consideration by the relevant Governing Body committee prior to approval of the regional programmes.

38.     The Natural Environment Targeted Rate programme is a regional budget under the decision making of the Environment and Climate Change Committee and reported to individual local boards.

Capital Programme Delivery

Cost estimates subject to change

39.     Budget allocations within the work programme are best estimates only. Project costings are subject to change and refinement as projects progress through the design and delivery process. Greater clarity will be determined around the specific work required and the cost of delivery of that work once the details are defined.

40.     The delivery of individual projects is managed within the overall work programme budget for each local board. Where significant changes to project budgets may need to be considered, or if new projects are added to the work programme, changes may be required to the programme to accommodate final project costs as the year progresses.

Risk adjusted programme

41.     A number of projects have been identified in the work programme as “risk adjusted programme (RAP)” projects.

42.     Approval is sought for these projects to commence at the beginning of the 2020/2021 year so that they can be delivered early in the event that projects approved for delivery in 2020/2021 are delayed for any unforeseen reason.

Changes to the work programme

43.     Local boards have given a general delegation to the Chief Executive subject to terms and conditions contained in the local board delegation protocols.

44.     In relation to work programmes, the delegation protocols require local boards to approve work programmes annually and require staff to seek a decision from the board for “any proposed variations to the approved work programme that may result in an overspend.” The protocols also include a range of more general requirements for reporting to boards, including “decisions of a politically sensitive nature”, “any other matters specified by the Local Board Chair”, and to report other matters on request of the Chair.

45.     Staff propose that in addition to proposed work programme variations “that may result in an overspend”, other proposed variations that impact on the agreed outcomes of approved projects or the delivery of the overall approved work programme should also be referred to the board for a decision. Such changes include:

·    changes to an approved projects activity description or activity benefit

·    changes to project budget or timing that impact other approved projects in the programme

·    cancellation of a project

·    addition of a new project.

46.     More minor changes that do not substantially alter the approved work programmes will be made by staff under general delegation, following discussion with the board, and noted in the quarterly reports.

Operational maintenance work programme

47.     The regular maintenance of all council-owned built and open space assets plays an important part in:

·    increasing the long-term durability of Community Facilities assets

·    improving the safety of Community Facilities assets

·    ensuring the enjoyment of Community Facilities assets by the users.

48.     In the Community Facilities Work Programme, there are three line items dedicated to all maintenance in the local board area:

·    Full Facilities Maintenance Contracts – these contracts include all buildings, parks and open space assets, sports fields, coastal management, storm damage response and streetscapes maintenance

·    Arboriculture Maintenance Contracts – these contracts include all tree management and maintenance

·    Ecological Restoration Maintenance Contracts – these contracts include pest plant management within ecologically significant areas and animal pest management across all parks and reserves

49.     Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report. Community Facilities is also providing additional regular updates to all elected members on contractor performance.

Leasing work programme

50.     Community leases are a valuable way in which the council provides support to not-for-profit community organisations across the region. These groups provide a wide range of community activities and services aligned with recognised local priorities and are a key part of the mosaic of community activity and infrastructure in Auckland.

51.     The detailed list of the community leases and licences that will expire or are due for renewal over the 2020/2021 financial year is provided in Attachment B. Following approval of the work programme staff will proceed with review and renewal of these leases and licences as appropriate during the course of the financial year.

52.     Two additional project lines include those leases and licences proposed to be progressed in the 2021/2022 and 2022/2023 financial years respectively.

53.     Straight forward lease renewals without variations will be processed in accordance with agreed delegations with a written memo to the local board providing the opportunity for the local board to request further information or a formal report. Expired and more complex community leases will be reported to the local board at a business meeting.

Locally Driven Initiatives (LDI) operational activities

54.     There are no projects in the 2019/2020 Community Facilities Work Programme that had budget allocated from the Ōtara-Papatoetoe Local Board locally driven initiatives (LDI) operational budget 2019/2020 and are being carried forward to the new financial year. Additionally, there are no new LDI Opex projects in the 2020/2021 programme.

Tauākī whakaaweawe āhuarangi

Climate impact statement

55.     Many of the activities in the 2020/201 work programme will have impact on greenhouse gas emissions and contribute towards climate change adaptation. These impacts will be considered as projects progress and will be reported to the local board at future reporting opportunities. The sorts of impacts to be considered include:

·    Maximum upcycling and recycling of old material

·    Installation of energy efficiency measures

·    Building design to ensure the maximum lifetime and efficiency of the building is obtained

·    Lifecycle impacts of construction materials (embodied emissions)

·    Exposure of building location to climate change hazards (sea level rise, flooding (floodplains), drought, heat island effect)

·    Anticipated increase in carbon emissions from construction, including contractor emissions

·    Lifecycle impacts of construction materials.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

56.     The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

57.     The Community Facilities work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.

58.     Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

59.     The activities in the proposed work programme align with the Ōtara-Papatoetoe Local Board Plan 2017 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

60.     The Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture, and traditions. Table 2 outlines the activities in the 2020/2021 and 2021/2022 work programme that contribute towards the delivery of specific Māori outcomes.

Table 2: Māori impact assessment of proposed activities

ID number

Activity name

Māori impact

26310

Otara-Papatoetoe - Auckland Urban Forest (Ngahere) Strategy - Planting Plan

Mana whenua have previously indicated they have a particular interest in protecting the environment in their role Kaitiaki.  Mana Whenua will be engaged and consulted with during the delivery of this project to ensure mana whenua views are taken into account and the project reflects Maori well-being and values.

16144

(OLI) Ngati Otara Park - develop a multi-purpose facility at Ngati Ōtara Park includes developing multi-sport facility and marae.

The marae redevelopment will allow for a culturally vibrant Māori community through the continued delivery of services from the new facility, whilst ensuring Māori heritage of Tāmaki Makaurau is valued and protected. Mana Whenua will be engaged and consulted with during the delivery of this project to ensure mana whenua views are taken into account and the project reflects Māori well-being and values.

 

61.     Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori. It guides staff to deliver on agreed work programme activities and support the local board to achieve the outcomes in its local board plan.

62.     Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

63.     Financial implications of COVID-19/Emergency Budget have resulted in a reduced renewals budget per local board and significantly reduced development budgets such as growth.

64.     Table 3 summarises the relevant budgets, proposed allocation, and the balance of unallocated budget available.

Table 3: Budget allocation

Local Budgets

2020/2021

2021/2022

2022/2023

Renewals - Budget

$3,887,160

$1,037,351

$3,222,584

Renewals - Proposed Allocation

$3,887,160

$1,037,351

$3,222,584

Renewals - Unallocated budget

$0

$0

$0

 

 

 

 

Growth and Development - Allocation

$184,927

$1,178,001

$0

Coastal Renewals - Allocation

$0

$0

$0

Slips Prevention - Allocation

$0

$0

$0

 

 

 

 

LDI Capex - Proposed Allocation

$221,180

$340,000

$0

 

 

 

 

LDI Opex - Proposed Allocation (including carry forwards)

$0

$0

$0

 

 

 

 

One Local Initiative (OLI) Allocation

$3,284,909

$1,004,609

$0

 

 

 

 

LTP Specific Projects

$240,000

$3,548,094

$3,615,000

 

 

 

 

External Funding

$1,152,949

$443,462

$40,000

 

 

 

 

Kauri Dieback (NETR) Funding

$0

$0

$0

 

65.     The proposed work programme can be accommodated within the available local board budgets. Approval of the work programme does not have significant financial implications unless projects experience a significant overspend or underspend.

66.     Regular updates on the delivery of the programme will be provided to the local board. These updates will identify progress of all projects and potential amendments to the approved programme including changes to budget allocation and timing.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

67.     Where a work programme activity cannot be completed on time, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.  This risk is mitigated by utilising the risk adjusted programme (RAP) to progress those projects identified as ready to proceed under the RAP at the beginning of the financial year.

68.     If the proposed Community Facilities work programme is not approved at the business meeting, there is a risk that the proposed projects may not be delivered within the 2020/2021 financial year.

69.     The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

70.     Staff believe that the proposed work programme is deliverable within existing resources. Delivery progress will be monitored through the year. Any resourcing challenges arising will be brought to the local board’s attention alongside consideration of implications and options to address challenges.

71.     Table 4 shows the identified significant risks associated with activities in the proposed 2020/2021 work programme.

 


 

Table 4: Significant risks and mitigations for activities

ID number

Activity

Risk

Mitigation

Rating after mitigation

25901

Te Puke O Tara Community Centre - roof renewal

The building suffers from weather-tightness problems, such as leaky roof. Storms and extreme weather conditions may exacerbate the existing state of the roof and cause further damage to the structure.

The project has been added to the Risk Adjusted Programme so that planning can commence, and physical work be completed early should budget capacity allow in the 2020/2021 financial year. 

The site will continue to be monitored to ensure conditions do not worsen significantly.

High

 

Ngā koringa ā-muri

Next steps

72.     Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

73.     Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Work Programme 20/21 Build, Maintain, Renew

79

b

Work Programme 20/21 Community Leases

95

     

Ngā kaihaina

Signatories

Author

Linda Pillay - Work Programme Lead

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 



Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 

Approval of the Ōtara-Papatoetoe Local Board’s environment work programme 2020/2021

File No.: CP2020/10606

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the Ōtara-Papatoetoe Local Board’s environment work programme 2020/2021.

Whakarāpopototanga matua

Executive summary

2.       This report presents the board’s environment work programme and associated budgets for approval for delivery within the 2020/2021 financial year (see Attachment A).

3.       The Ōtara-Papatoetoe Local Board identified an aspiration in its 2017 local board plan to achieve a ‘healthy natural environment’.

4.       To give effect to this aspiration, staff developed a number of projects for the local board to consider funding through its 2020/2021 work programme.

5.       The COVID-19 pandemic has exerted considerable pressure on the council’s financial position. In July 2020, the Governing Body adopted the council’s Emergency Budget 2020/2021, which has reduced both capital and operating budgets. However, locally driven initiatives (LDI) operational funding has not been reduced.

6.       The board provided feedback to Infrastructure and Environmental Services staff on the projects it would like to fund in a series of workshops. The board indicated its support for the following projects, with budgets as listed below:

·        OPE Year Three: Sustainable Communities with Ōtara-Papatoetoe Enviroschools –

          $46,000

·        Ōtara Waterways and Lake Trust projects – $172,100

·        Puhinui Reserve restoration – $20,000

·        Tāmaki Estuary Environmental Forum – $9,000

·        Manukau Harbour Forum– $1,750

·        Pest Free Urban South– $15,000

·        Ōtara Creek Pest Animal Network – $15,000

·        Middlemore Hospital stream restoration – $20,000

7.       The proposed work programme has a total value of $298,850, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2020/2021 financial year.

8.       In addition to the above projects, $5,000 has been carried forward from the board’s 2019/2020 Manukau Harbour Forum budget to the 2020/2021 financial year. This budget will support the continuation of the forum’s work programme, which experienced delays in 2019/2020 due to COVID-19.

9.       Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.


 

 

Ngā tūtohunga

Recommendations

That the Ōtara-Papatoetoe Local Board:

a)      approve its environment work programme 2020/2021 (Attachment A to the agenda report) including associated budget as summarised in the table below:

Activity name

2020/2021

OPE Year Three: Sustainable Communities with Ōtara-Papatoetoe Enviroschools

 $46,000

Ōtara Waterways and Lake Trust projects

 $172,100

Puhinui Reserve restoration

 $20,000

Tāmaki Estuary Environmental Forum

 $9,000

Manukau Harbour Forum

 $1,750

Pest Free Urban South

 $15,000

Ōtara Creek Pest Animal Network

 $15,000

Middlemore Hospital stream restoration

 $20,000

Total

$298,850

 

b)      note that $5,000 of locally driven initiatives budget has been carried forward for the 2019/2020 Manukau Harbour Forum, to be completed as part of the attached work programme in 2020/2021.

 

Horopaki

Context

10.     Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.

11.     The COVID-19 pandemic has exerted considerable pressure on the council’s financial position, which has had flow on effects for budgets available in the 2020/2021 financial year. Given the new financial realities facing Auckland, the council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. However, this does not include a reduction of locally driven initiatives (LDI) operational funding.

12.     The COVID-19 pandemic occurred part way through the planning cycle for the development of the 2020/2021 local board work programmes. This led to local boards undertaking a reprioritisation exercise for all proposed activity.

13.     The proposed work programme responds to the outcomes and objectives that the local board identified in the Ōtara-Papatoetoe Local Board Plan 2017. In particular, the work programme will support the board to achieve its outcome around ‘a healthy natural environment’.

14.     The development of the work programme was also guided by plans and strategies such as the National Policy Statement for Freshwater Management, the Regional Pest Management Plan, and the Low Carbon Strategic Action Plan.

Tātaritanga me ngā tohutohu

Analysis and advice

15.     The proposed work programme is made up of activities continuing from previous financial years, including annually occurring projects and ongoing programmes. It also includes new initiatives supported by the local board.

16.     The proposed activities for delivery as part of the board’s environment work programme 2020/2021 are detailed below. See Attachment A for further detail.

OPE Year Three: Sustainable Communities with Ōtara-Papatoetoe Enviroschools – $46,000

17.     OPE Year Three is the final year of local board support for the Enviroschools project and will consolidate and build on the foundations established in the previous two years. Funding for the 2020/2021 financial year will support:

·        the development of buddy relationships between new and established Enviroschools

·        an Enviroschools teacher aide training cohort

·        a sustainable community coordinator to coordinate relationships

·        two school action days and one community sharing opportunity

·        professional development workshops

·        mana whenua engagement and progression of the community reference group.

18.     The project also receives school and regional support, in addition to local board funding.

19.     By increasing the influence of sustainability practices within whānau and communities, the Enviroschools programme aims to improve the wellbeing, resilience and prosperity of the people of Ōtara-Papatoetoe.

Ōtara Waterways and Lake Trust: Ōtara-Papatoetoe projects – $172,100

20.     The Ōtara Waterways and Lake Trust delivers a series of stream restoration and community engagement activities in the Ōtara-Papatoetoe Local Board area. This project supports the trust with budget for staff and other resources to deliver the work programme. A breakdown of projects within the 2020/2021 Ōtara Waterways and Lake Trust work programme is provided in Table 1.

21.     The trust has a proven track record of delivery and has built strong relationships within the community. The trust’s work includes waste minimisation education and support and restoration of ecological values.

22.     Restoration work is undertaken by the Stream Team, a social enterprise that focuses on hiring local people and training and upskilling them in environmental restoration work.

Table 1: Ōtara Waterways and Lake Trust projects for the 2020/2021 financial year

Project description

2020/2021

Strategic planning and project management, coordination of board meetings and fundraising. This is a 50 per cent contribution towards costs for the Ōtara Waterways and Lake coordinator, co-funded by Howick Local Board.

$19,220

Stream restoration expertise including restoration plans and overall management of the Stream Team. This is a 50 per cent contribution towards costs for the Stream Team manager role, co-funded by Howick Local Board.

$9,380

Contribution towards the continuation of the trust’s communications campaign including social media. This is a 50 per cent contribution towards the communications campaign, co-funded by Howick Local Board.

$2,500

Seven Ōtara Litter Action Plan events, which includes five Neat Streets events in the Ōtara and Papatoetoe areas and two stream clean-up events.

$76,000

Weed control and replacement planting at seven sites in the Ōtara Creek catchment.

$35,000

Continuation of the Adopt a Spot programme with community planting projects at two new sites along Ōtara Creek.

$30,000

Total

$172,100

Puhinui Reserve restoration – $20,000

23.     Puhinui Reserve wetland is a high value ecosystem and a Biodiversity Focus Area. This project will support continued revegetation through planting of native trees, shrubs and grasses at the southern end of the reserve. The project will also involve site preparation, plant maintenance and rabbit control to ensure that new plantings survive.

24.     Restoration work will contribute to improved biodiversity in the wetland and enhanced waterway health in the lower Puhinui Stream and the Manukau Harbour. This contributes to the goals of the wider Puhinui Stream restoration being led by Panuku Development Auckland.

Tāmaki Estuary Environmental Forum – $9,000

25.     To achieve the local board plan objective to ‘improve water quality in local streams, the Manukau Harbour and Tāmaki Estuary’, the board has indicated that it would like to continue to fund the Tāmaki Estuary Environmental Forum in the 2020/2021 financial year.

26.     The Tāmaki Estuary Environmental Forum includes the Maungakiekie-Tāmaki, Ōrākei, Howick, Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards. Members include local community groups, businesses and individual residents who have an interest in protecting and restoring the mauri of the Tāmaki Estuary.

27.     In 2019/2020, the five member local boards each provided $5,000 to co-fund the Tāmaki Estuary Environmental Forum coordinator. Further funding is sought for 2020/2021 to continue maintain coordinator support for 12 hours per week to progress the forum’s the vision for the Tāmaki Estuary.

28.     In the 2020/2021 financial year, the proposed budget for this activity has been increased to $9,000 for each of the five member boards. This additional funding will support Tāmaki Estuary Clean Stream Watch, a new community stream monitoring and response project, through which real time data will be captured to monitor stream water quality. This project would involve a high amount of community engagement including community guardianship of each sensor.

29.     The additional funding will also enable the forum to commission scientific research to explore how native and endemic shorebirds utilise the Tāmaki Estuary. This research will build upon a strong foundation of citizen science reports prepared by local experts, as well as work commissioned by the forum in 2018 that identified key night roosting sites within the estuary and the species that were present.

Manukau Harbour Forum – $1,750

30.     To achieve the local board plan objective to ‘improve water quality in local streams, the Manukau Harbour and Tāmaki Estuary’, the board has indicated that it would like to continue to fund the Manukau Harbour Forum in the 2020/2021 financial year. The board is one of nine local boards who make up the Manukau Harbour Forum (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards). All of these local boards border the Manukau Harbour and have an interest in protecting and restoring the mauri of the Manukau Harbour.

31.     In 2019/2020, eight of the member local boards provided $8,000 and the Franklin Local Board provided $6,000 to co-fund the Manukau Harbour Forum. This was allocated to a number of activities, including a communications budget, a Manukau Harbour Forum coordinator, SeaWeek engagement, and the South Auckland Young Environmentalists group. Some activities planned for 2019/2020 were able to be delivered within the financial year, due to COVID-19 restrictions. A combined local board budget of $43,650 has been carried forward to support the continuation of the forum’s work programme in the 2020/2021 financial year.

32.     Staff recommend that each of the nine member boards contribute a further $1,750 each towards the forum in the 2020/2021 financial year. This will allow for a total budget (including the 2019/2020 carry forward) of $59,400 for the 2020/2021 financial year. Staff recommend that this funding supports:

·        a Manukau Harbour Forum coordinator to progress the aims of the forum, including identifying desired outcomes for the Manukau Harbour Forum and completing a stocktake of all work on water quality planned in the Manukau Harbour catchments

·        mana whenua engagement on the future structure of the forum, and exploration of opportunities for shared outcomes led by the forum’s coordinator

·        funding for a Youth Sustainability Wānanga which would involve students from all nine member local board areas.

New project: Pest Free Urban South – $15,000

33.     The local board has indicated its support for a new Pest Free Urban South project in the 2020/2021 financial year. A pest free coordinator will be recruited to build momentum for the Pest Free Auckland vision across the Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Board areas. The coordinator will build relationships within the community to activate the Pest Free Urban South project.

34.     The project will expand community action through education and assistance to reduce pest plants and animals in the urban south environment. This project will involve working with local schools and sports clubs to implement an education programme, using community days and school competitions involving pest control to engage local communities.

35.     Initially the project will focus on controlling pest plants in unrestored areas with a view to revegetate with native plantings to protect and enhance the biodiversity in these areas. The coordinator will connect these sites with schools and sports clubs so that they can use these areas as an education tool for the community.

New project: Ōtara Creek Pest Animal Network – $15,000

36.     The board has also indicated its support for a new Ōtara Creek Pest Animal Network in the 2020/2021 financial year. This project will implement a pest animal control programme from Ōtara Creek up to Ngāti Ōtara Park and Antrim Crescent. The project will be managed by pest control experts and will engage with surrounding schools and residents, enabling them to take ownership of Ōtara Creek.

37.     The Ōtara Waterways and Lakes Trust is currently delivering projects in the area which include riparian restoration and stream clean-ups. A reduction of animal pests in the area will help to improve the health of native biodiversity and will complement the trust’s restoration work.

38.     The project will encourage backyard trapping and establishing and maintaining community traplines primarily targeting rats. Contractor assistance will supplement the areas that community groups are not able to cover.

39.     As this project ties in closely with the Pest Free Urban South project, there will be additional capacity to support the programme and encourage community buy-in.

New project: Middlemore Hospital stream restoration – $20,000

40.     This new project will support the first phase of the restoration of the Ōtara Creek tributary that flows between Middlemore Hospital and the Royal Auckland and Grange Golf Club. The stream is very degraded and has a fence that prevents access from the hospital side.

41.     The aim of the project is to transform the site into a place where staff, patients and their families can relax and enjoy nature. The project has the support of the Middlemore Hospital sustainability manager.

42.     In 2020/2021 a restoration plan will be created that responds to the aspirations of hospital staff, health groups, patients and family. It could include rongoā (traditional Māori medicine) plants or a pā harakeke (flax garden).

43.     Once the plan has been created, local board support will also be sought for the 2021/2022 financial year to implement the plan and activate the space. This will be achieved by supporting the community in restoration activities such as water quality testing, rubbish clean-ups, weeding, planting, and rongoā and harakeke weaving workshops.

Activities carried forward from 2019/2020

44.     The Corporate and Local Board Performance team have identified projects from the Ōtara-Papatoetoe Local Board locally driven initiatives (LDI) operational budget 2019/2020 where there was an agreed scope and cost which were not been delivered.

45.     To support the continuation of the Manukau Harbour Forum’s work programme, $5,000 of the local board’s funding has been carried forward from 2019/2020 to the 2020/2021 financial year. The forum’s work programme was not fully completed in 2019/2020 due to COVID-19 restrictions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

 

46.     Table 2 outlines the activities in the 2020/2021 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 2: Climate impact assessment of proposed activities

Activity Name

Climate impact

Ōtara-Papatoetoe waterway restoration projects, including:

• Ōtara Waterways and Lake Trust projects

• Middlemore Hospital stream restoration

• Tāmaki Estuary Environmental Forum

Freshwater ecosystems provide many services such as flood mitigation, habitat for native biodiversity and carbon sequestration (riparian planting). These services are enhanced when the ecosystems are restored.

Ōtara-Papatoetoe ecological and pest control projects including:

• Puhinui Reserve restoration

• Pest Free Urban South - Ōtara-Papatoetoe

• Ōtara Creek Pest Animal Network

The improved health of native biodiversity will improve the resilience of Auckland’s indigenous ecosystems against the impacts of climate change. Furthermore, the increase of trees through planting and pest control will help reduce the carbon in the atmosphere.

OPE Year Three: Sustainable Communities with Ōtara-Papatoetoe Enviroschools

The OPE programme includes education and capacity building on waste minimisation, energy efficiency and sustainability. This contributes to climate change resilience for schools, tamariki and whānau.

Manukau Harbour Forum

This project will provide resilience to the community by ensuring waterways and the marine environment are protected and enhanced. Freshwater and marine ecosystems provide many ecosystem services such as flood mitigation, habitat for native biodiversity and carbon sequestration. These services are enhanced when the ecosystems are restored.

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47.     The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

48.     Infrastructure and Environmental Services staff delivering restoration projects such as Puhinui Reserve Restoration and Ōtara Waterways and Lake Trust projects will work closely with Parks, Sports and Recreation staff, as some of the restoration work is undertaken on public land.

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

49.     The projects proposed for inclusion in the board’s environment work programme will have positive environmental outcomes across the Ōtara-Papatoetoe Local Board area. Particular focus areas for the 2020/2021 work programme include Puhinui Reserve, Tāmaki Estuary, Manukau Harbour and Ōtara Creek.

50.     The projects noted above align with the local board plan outcome to achieve a ‘healthy natural environment’. The proposed environment work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.

 

Tauākī whakaaweawe Māori

Māori impact statement

51.     It is recognised that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.

52.     Table 3 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.

 

Table 3: Māori impact assessment of proposed activities

Activity Name

Māori impact

OPE Year Three: Sustainable Communities with Ōtara-Papatoetoe Enviroschools

The Enviroschools programme has strong kaupapa Māori content, which supports the 97 per cent of tamariki Māori in mainstream schooling. The project will develop the relationships that have been initiated with Ngāi Tai ki Tāmaki and the wider Māori community, such as Ngāti Ōtara Marae and other community organisations in the sustainability space in Ōtara-Papatoetoe. Connections will be strengthened by growing synergies with Enviroschools sister Māori immersion programme, Te Aho Tū Roa.

Puhinui Reserve restoration

No direct Māori engagement will be undertaken as part of this project, however there is opportunity for iwi to be involved in the project, for example at planting days. In previous years representatives from Ngāti Te Ata, Te Akitai and Manurewa Marae attended and assisted with planting days at this reserve.

Tāmaki Estuary Environmental Forum

No direct Māori engagement will be undertaken as part of this project, however there is opportunity for local iwi to participate in the forum. The forum’s mission will enhance cultural values of the land and water by restoring the mauri of the Tāmaki Estuary.

Manukau Harbour Forum

Mana whenua have expressed particular interest in improving Te Manukanuka o Hoturoa (the Manukau Harbour). In May 2019, the Manukau Harbour Forum members indicated that they would like to fund mana whenua engagement and support. This is proposed to occur in the 2020/2021 financial year, led by the coordinator.

53.     Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken. This may include stream restoration, pest control and Ōtara Waterways and Lake Trust projects.

Ngā ritenga ā-pūtea

Financial implications

54.     The proposed environment work programme budget for 2020/2021 is $298,850 of the boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2020/2021.

55.     The attached work programme also includes a $5,000 LDI carry forward for the continuation of the Manukau Harbour Forum’s 2019/2020 work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

56.     The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

57.     The identified risks and proposed mitigations associated with activities in the proposed 2020/2021 work programme have been outlined in Attachment B.

58.     Resourcing of the proposed work programme is based on current staff capacity within departments. If changes to staff capacity have an impact on work programme delivery, this will be signalled to the local board at the earliest opportunity. Staff will also signal if any other unforeseen circumstances may impact on the delivery of the activities outlined in this report, alongside options to address such challenges.

Ngā koringa ā-muri

Next steps

59.     Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

60.     Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōtara-Papatoetoe Infrastructure and Environmental Services Work Programme 20_21

107

b

Ōtara-Papatoetoe Infrastructure and Environmental Services Risks and mitigations 20_21

111

     

Ngā kaihaina

Signatories

Author

Emma Cowie - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 



Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 



Ōtara-Papatoetoe Local Board

18 August 2020

 

 


 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 

Approval of the Ōtara-Papatoetoe Local Board local economic development work programme 2020/2021

File No.: CP2020/10499

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the Ōtara-Papatoetoe Local Board local economic development work programme 2020/2021.

Whakarāpopototanga matua

Executive summary

2.       This report presents the board’s ATEED work programme and associated budgets for approval for delivery within the 2020/2021 financial year (see Attachment A).

3.       The work programme responds to the following outcomes and objectives that the local board identified in the Ōtara-Papatoetoe Local Board Plan 2017:

·    Empowered, inclusive and prosperous communities

4.       The COVID-19 pandemic has exerted considerable pressure on the council’s financial position. In July 2020, the Governing Body adopted the council’s Emergency Budget 2020/2021, which has reduced both capital and operating budgets. However, locally driven initiatives (LDI) operational funding has not been reduced.

5.       The board provided feedback to staff on the projects it would like to fund in a series of workshops. The board indicated its support for the following projects, with budgets as listed below:

·          Pop-up Business School - $11,500

·          Young Enterprise Scheme - $3,000

·          Business Growth Accelerator - $5,000

6.       The proposed work programme has a total value of $19,500, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2020/2021 financial year.

7.       Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approve the local economic development work programme 2020/2021 (Attachment A).

 

 

Horopaki

Context

8.       Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.

9.       The COVID-19 pandemic has exerted considerable pressure on the council’s financial position, which has had flow on effects for the budgets available in the 2020/2021 financial year. Given the new financial realities facing Auckland, the council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. However, this does not include a reduction of locally driven initiatives (LDI) operational funding.

10.     The COVID-19 pandemic occurred part way through the planning cycle for the development of the 2020/2021 local board work programmes. This led to local boards undertaking a reprioritisation exercise for all proposed activity.

11.     The work programme responds to the outcomes and objectives that the local board identified in the Ōtara-Papatoetoe Local Board Plan 2017. The specific outcome that are reflected in the work programme is:

·    Empowered, inclusive and prosperous communities

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The proposed activities for delivery as part of the board’s ATEED work programme 2020/2021 are detailed below. See Attachment A for further detail.

PopUp Business School (Ōtara-Papatoetoe) – $11,500 

13.     The PopUp Business School provides a free 10-day business school to provide education, support for local people interested in starting their own business. Examples elsewhere have had positive results in terms of the numbers of businesses established. By supporting local residents by providing entrepreneurial training the generation of local businesses will be increased and local employment opportunities provided.  A contribution from the Ministry of Social Development is also being made.  Auckland Tourism Events and Economic Development (ATEED) will manage the contract and provide logistical support on behalf of the Otara-Papatoetoe Local Board. 

 

Young Enterprise Scheme – $3,000 

14.     The Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students. 

15.     Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and teamwork. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

The funding from the local board will support the delivery of the overall YES program, including the Kick Start days in February 2021 where the Auckland Business Chamber will specifically acknowledge local board support. The Kick start days are the first day students get to meet the Young Enterprise team, and find out about their 2021 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition, the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate.

Business Growth Accelerator – $5,000 

16.     The Business Growth Accelerator aims to provide practical and accessible support to help micro businesses recover from the Covid-19 crisis and enable them to grow their business operation through innovation as well as learning best practice from their peers. Micro-businesses are the target audience. A series of workshops will be designed to develop business capability in the areas such as finance, digital marketing, e-commerce capability, and social media promotion. It’s envisaged that the workshops will be delivered online. These workshops would be recorded and shared to wider business community.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     Table 2 outlines the activities in the 2020/2021 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 2: Climate impact assessment of proposed activities

Activity name

Climate impact

Business Growth Accelerator

The programme will be delivered online and virtually. This will reduce need for attendants to travel.

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     The proposed local economic development work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.

20.     The activities in the proposed work programme align with the Ōtara-Papatoetoe Local Board Plan 2017 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

21.     Table 3 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.

Table 3: Māori impact assessment of proposed activities

Activity name

Māori impact

Pop up Business School

The numbers of Māori participating on the course and establishing a Māori owned business are collected as a part of the reporting on the effectiveness of the project.

Business Growth Accelerator

Māori businesses would benefit from participating in the course and further develop their capabilities and business skills.

Young Enterprise Scheme

In implementing the YES Māori students at participating schools will be able to benefit from the experience and learnings from the YES.

 

22.     Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

23.     The proposed local economic development work programme budget for 2020/2021 is $19,500 of the boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2020/2021.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

25.     Table 4 shows the identified significant risks associated with activities in the proposed 2020/2021 work programme.

Table 4: Significant risks and mitigations for activities

Activity name

Risk

Mitigation

Rating after mitigation

Pop up Business School

Low attendance

Concerted locally targeted social media promotion and use of local networks to reach target audience.

Low

Pop up Business School

COVID-19 alert level change 

The PopUp has been trialed as a virtual event and could be run as such if required.

Medium

Business Growth Accelerator

Budget from ATEED to fund this programme is not available.

The project scope will be reviewed and reduced to meet available budget level.

Medium

Business Growth Accelerator

The project supplier is unable to deliver to the reviewed scope. Finding a new supplier is causing delay to the programme delivery.

Multiple suppliers will be contacted to ensure a suitable supplier is founded as soon as possible

Low

Young Enterprise Scheme

There is a risk that the Kick Start days do not proceed due to changes in the Covid-19 alert levels. As a result, the sponsorship provided to the Auckland Business Chamber may not be required.

To maintain contact with the Auckland Business Chamber on the running of the event to ensure that if the events are cancelled the full impact on the need for the local board support is identified.

Medium

 

26.     Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

27.     Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

28.     Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Local Economic Development 20202/2021 Work Programme

119

     

Ngā kaihaina

Signatories

Author

Luo Lei, Local Economic Development Advisor

Authorisers

John Norman, Strategic Planning Manager

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 



Ōtara-Papatoetoe Local Board

18 August 2020

 

 

Approval of the Ōtara-Papatoetoe Local Board community services work programme 2020/2021

File No.: CP2020/11051

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the community services work programme 2020/2021.

Whakarāpopototanga matua

Executive summary

2.       This report presents the local board’s community services work programme and associated budgets for approval for delivery within the 2020/2021 financial year (see Attachment A).

3.       The community services work programme includes activities to be delivered by the following departments:

·    Arts, Community and Events.

·    Libraries.

·    Parks, Sport and Recreation.

·    Service, Strategy and Integration.

4.       The work programme responds to the following outcomes and objectives identified in the Ōtara-Papatoetoe Local Board Plan 2017:

·    Manukau transformation.

·    Revitalising town centres.

·    Parks and facilities that meet people’s needs.

·    Healthy natural environment.

·    Empowered, inclusive and prosperous communities.

·    Honouring youth and seniors.

·    It’s easy to get around.

5.       COVID-19 put significant pressure on Auckland Council’s finances. The Emergency Budget 2020/2021 was adopted by Governing Body in July 2020 (GB/2020/76).

6.       While the budget has reduced capital and asset based services (ABS) operating budgets, locally driven initiatives (LDI) operational funding has not been reduced.

7.       The local board provided feedback to staff on the activities it would like to fund in anticipation of its reduced budgets in a series of workshops.

8.       The proposed work programme has a total LDI operational budget value of $1,457,937, which can be funded from within the local board’s LDI operational budget for the 2020/2021 financial year.

9.       ABS budgets were reduced due to the Emergency Budget and specific reductions have been detailed in the Analysis and Advice section of this report. The local board Customer and Community ABS operational budget for 2020/2021 is $13,496,365. This budget is direct operational expenditure only and does not include revenue and excludes depreciation and finance costs if applicable.

10.     Projects from 2019/2020 LDI operational budget have been carried forward where there was an agreed scope and cost which have not been delivered. These are shown as separate activity lines in the work programme.

11.     Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approve the community services work programme 2020/2021 and associated budget (Attachment A to the agenda report).

b)      note that activities with locally driven initiatives (LDI) operational budget carried forward from 2019/2020 are included in the work programme (Attachment A to the agenda report).

 

 

Horopaki

Context

12.     Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. Local board feedback from these workshops have informed the work programme.

13.     The work programme responds to local boards priorities as expressed in its local board plan.

14.     The COVID-19 pandemic has exerted considerable pressure on council’s financial position, which has had flow on effects for the budgets available in the 2020/2021 financial year.

15.     Given the new financial realities facing Auckland, council has adopted an Emergency Budget 2020/2021.

16.     The budget reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. This does not include a reduction of locally driven initiatives (LDI) operational funding.

17.     COVID-19 occurred part way through the planning cycle for the development of the 2020/2021 local board work programmes. This led to local boards undertaking a reprioritisation exercise for all proposed activity.

18.     Table 1 shows the business objectives and strategic alignment for community services departments. These also guided the development of the work programme.

Table 1: Adopted community-based strategies and plans

Department

Business objectives

Strategies and plans

Arts, Community and Events

Provision of services, programmes, events and facilities that strengthen and connect communities and create a sense of belonging and pride

·  Hire Fee Framework

·  Events Policy

·  Toi Whītiki

·  Thriving Communities

Libraries

Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life

·  Auckland Libraries Strategy 2020

 

Parks, Sport and Recreation

Provision of services to actively engage Aucklanders to lead healthy lives, connect with nature and value our cultural identity

·  Parks and Open Space Strategic Action Plan

·  Sport and Recreation Strategic Action Plan

·  Auckland Growing Greener Framework

·  Urban Ngāhere Strategy

Service, Strategy and Integration

Provision of service and asset planning advice and support more integrated delivery of community outcomes

·  Community Facilities Network Plan

·  Parks and Open Space Strategic Action Plan

 

Tātaritanga me ngā tohutohu

Analysis and advice

19.     The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or projects and ongoing programmes. It also includes new initiatives supported by the local board.

Asset Based Services (ABS) operational activities

20.     The Emergency Budget reduced the anticipated asset based services (ABS) operational budgets across all 21 local boards. This has required a reduction in asset based services (ABS) operational budgets in the local board’s community venues, libraries and facilities.

21.      Staff provided advice about how services delivered from community facilities could be adjusted to achieve the savings of the Emergency Budget. Staff discussed proposed changes at workshops with the local board in July 2020.

22.     Proposed changes to community venues, facility programming and opening hours in response to budget constraints are:

Community venues: TPOT / OMAC / Fresh

23.     Auckland Council provides art facilities, community centres and hire venues that enable Aucklanders to run locally responsive activities, promoting participation, inclusion, and connection.

24.     Staff have been requested to provide advice about how the ACE venues service can be adjusted to achieve the savings of the Emergency Budget. 

25.     The total proposed savings for ACE venue in Ōtara-Papatoetoe area is $69,784:

 

Pre-COVID programming budget

Savings at 3.5%

Total FY21 programming budget

Ōtara Music and Arts Centre (OMAC)

 

195,794

-39,067

156,727

Fresh Gallery Otara

 

50,771

-10,130

40,640

Te Puke o Tara Community Centre

                                        103,171

- 20,586

                                      82,585

Total

                                        349,737

- 69,784

                                    279,953

 

26.     The local board has the option to top this budget from their Locally Driven Initiatives budget.

Libraries: Manukau Library, Otara Library, Papatoetoe Library, Tupu Library

27.     Libraries will have no reductions to approved standard opening hours: 208 hours per week across four libraries.

28.     Efficiencies will still be required and will be managed across the library network. Analysis of staffing resource vs customer use has shown where efficiencies can be achieved by optimising staffing levels within the local board area.

29.     The local programming budget has been reduced. There will be a reduction in the number of external partners coming in to support programming, however, programmes will continue to be run by staff within libraries for 2020/2021.

Pools and leisure centres

30.     Maintaining access to, and the safe provision of, core services is a minimum service level that will continue:

·    ensuring aquatic facilities are available every day and are staffed with lifeguards who can help people stay safe in the water

·    ensuring leisure centres are open and staffed to provide the local community with access to active recreation services. 

31.     Staff considered the following options to reduce budgeted spend and improve operational efficiencies in pools and leisure centres:

·    optimise services based on utilisation and prioritise the communities that need our services the most

·    assess alternative delivery options, for example, contracting or partnering to provide term, holiday and sports programmes

·    adapt frequency of value-add activities due to pressure on staff budgets and availability, for example e.g. use of aqua run in the pool or fitness boot camps.

32.     At the July 2020 workshop staff recommended that no additional LDI funding be allocated for the pools and leisure service because operational efficiencies and sustainable cost savings are achievable through ongoing business improvement activities.

Locally Driven Initiatives (LDI) operational activities

33.     LDI operational activities in the work programme respond to the local board plan and local board feedback. Community services LDI activities are detailed at Attachment A.

34.     The proposed work programme has a total LDI operational budget value of $1,457,937, which can be funded from within the local board’s LDI operational budget for the 2020/2021 financial year

35.     The Corporate and Local Board Performance team have identified projects from the LDI operational budget 2019/2020 where there was an agreed scope and cost which have not been delivered. Carry-forwards are expressed as separate activity lines in the work programme.

COVID-19 impacts on the community were considered while developing the work programme

36.     Staff acknowledge that our communities have faced significant challenges during the COVID-19 pandemic lock down.

37.     In preparing recommendations for the 2020/2021 work programme, a number of COVID-19 related matters have been considered. The 2020/2021 work programme seeks to prioritise activity that responds to these needs:

·        newly vulnerable communities

·        financial constraints

·        accessibility restrictions

·        community resilience

·        community response and recovery.

Tauākī whakaaweawe āhuarangi

Climate impact statement

38.     Table 2 outlines the activities in the 2020/2021 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 2: Climate impact assessment of proposed activities

ID number

Activity name

Climate impact

 

 

105

106

107

 

Recreation centre operations:

Otara Pool and Leisure Centre

Papatoetoe Centennial Pool

Allan Brewster Leisure Centre

In partnership with Community Facilities operations, Pools and Leisure facility management teams are implementing opportunities to reduce climate impacts, starting with reductions in water and energy consumption.

 

 

110

 

Ngahere (Urban Forest) Growing programme FY21

 

•           Increase in native forest/ urban cooling.

•           Offset carbon emissions.

•           Improve air quality &, reduce UV             exposure.

•           Improve water quality.

•           Reduce the load on stormwater             infrastructure system through rainfall             interception by increasing tree canopy             cover.

111

OP: Teaching Gardens Trust

Various environmental teaching models including waste minimization, composting, Bokashi and plant propagation.

Demonstrating sustainable practices onsite, including rainwater harvesting; organic/spray- free food growing.

113

Ecological volunteers and environmental programme FY21

Integrating nature into urban environments

•        increase in native forest/ urban cooling

•        offset carbon emissions

•        protect water quality by planting along rivers and coastlines

•        improve our living environment

•        soil retention, erosion control and flood mitigation and coastal protection

•        Nitrogen sequestration

116

Puhinui Reserve and Colin Dale Park service assessment

Carbon Sequestration

Storm water control and flood mitigation

947

Event partnership fund - Eye on Nature

Fund the Manukau Beautification Trust to deliver the Eye on Nature event with environment focused education activities for South Auckland schools.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39.     The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

40.     The activities in the proposed work programme provide important community services to the people of the local board area. Work programme activities support the outcomes and objectives outlined in the Ōtara-Papatoetoe Local Board Plan 2017.

41.     They contribute to building strong, healthy, and vibrant communities by providing services and spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities.

42.     These activities improve lifestyles and a sense of belonging and pride amongst residents.

43.     The community services work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The feedback received from the workshops has informed the proposed work programme.

Tauākī whakaaweawe Māori

Māori impact statement

44.     Table 3 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.

Table 3: Māori impact assessment of proposed activities

ID number

Activity name

Activity description

116

Puhinui Reserve and Colin Dale Park service assessment

Prepare a service assessment for Puhinui Reserve based on mana whenua and local board aspirations to inform future park development

117

Te Kete Rukuruku (Māori naming of parks and places) tranche two

Māori naming (and associated story telling) of parks and places in partnership with mana whenua to value and promote Auckland’s Māori identity and use of te reo Māori.

913

Māori Responsiveness

Strengthen relationships with mana whenua and mataawaka to ensure their aspirations are heard, promoted and supported by the local board and wider community. Increase capacity and capability to influence local board and community decision-making and Maori outcomes.

1414

(Libraries) Whakatipu i te reo Māori - we grow the Māori language

Celebrating te ao Māori and strengthening responsiveness to Māori - Ōtara-Papatoetoe

Champion and embed te reo Māori in everyday communication.

 

Celebrate and promote te ao Māori through events and programmes including regionally coordinated and promoted programmes: Te Tiriti o Waitangi, Matariki and Te Wiki o te Reo Māori

 

Seek opportunities to engage with local Iwi and mana whenua to collaborate on initiatives.

 

45.     Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori. It guides staff to deliver on agreed work programme activities and support the local board to achieve the outcomes in its local board plan.

46.     Where aspects of the proposed work programme are anticipated to have a significant interest or impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

47.     Activities are funded from one or multiple budget sources which include: ABS operational expenditure and LDI operational expenditure.

48.     The total community services work programme LDI operational budget for 2020/2021 is $1,457,937. This budget was unaffected by the Emergency Budget.

49.     ABS budgets were reduced due to the Emergency Budget and specific reductions have been detailed in the Analysis and Advice section of this report. The local board Customer and Community ABS operational budget for 2020/2021 is $13,496,365. This budget is direct operational expenditure only and does not include revenue and excludes depreciation and finance costs if applicable.

50.     Each activity line has a budget allocation, which covers the delivery for the 2020/2021 period. Where activity lines show a zero-dollar budget, this reflects that the implementation costs are met through staff salary or other funding sources.

51.     Where activities are cancelled or no longer required during the financial year, the local board can reallocate the budget to an existing work programme activity or to create a new activity.

52.     Project where budget has been carried-forward from 2019/2020 are shown expressed as separate activity lines in the work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

53.     The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes. New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level.

54.     The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level. Some activities can be adapted to be delivered at different COVID-19 Alert Levels.

55.     Resourcing of the work programmes is based on current staff capacity within departments. If changes to staff capacity have an impact on work programme delivery, this will be signalled to the local board at the earliest opportunity.

56.     The key risks for activities that are managed through the work programme are non-delivery, time delays and budget overspend.

57.     Where a work programme activity cannot be completed on time, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

58.     As the work programme includes ongoing activity and annually occurring events or projects, the associated risks have been identified and managed in previous years. Additional risk management for these activities is ongoing and can be reported quarterly.

59.     Risks and mitigations for new activity lines were considered during the scoping phase. There may be risks associated with trialling a new activity for the first year. These will be continually assessed and reported to the local board through quarterly reporting when required.

Ngā koringa ā-muri

Next steps

60.     Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

61.     Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōtara-Papatoetoe Community services work programme 2020/2021

129

     

Ngā kaihaina

Signatories

Authors

Graham Bodman - General Manager Arts, Community and Events

Mirla Edmundson - General Manager Libraries & Information

Mace Ward - General Manager Parks, Sports and Recreation

Authorisers

Claudia Wyss - Director Customer and Community Services

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Ōtara-Papatoetoe Local Board

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Ōtara-Papatoetoe Local Board

18 August 2020

 

 

Approval of the Ōtara-Papatoetoe Local Board Youth Connections work programme 2020/2021

File No.: CP2020/11174

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the Ōtara-Papatoetoe Local Board Youth Connections work programme 2020/2021 with carry forward from 2019/20 Youth Connections funding.

Whakarāpopototanga matua

Executive summary

2.       This report presents the board’s Youth Connections work programme and associated budgets for approval for delivery within the 2020/2021 financial year (see Attachment A).

3.       The work programme responds to the following outcomes and objectives that the local board identified in the Ōtara-Papatoetoe Local Board Plan 2017:

·    Empowered, inclusive and prosperous communities

4.       The COVID-19 pandemic has exerted considerable pressure on the Auckland council’s (council) financial position. In July 2020, the Governing Body adopted the council’s Emergency Budget 2020/2021, which has reduced both capital and operating budgets. However, locally driven initiatives (LDI) operational funding has not been reduced.

5.       The Ōtara-Papatoetoe Local Board (local board) provided feedback to staff on the projects it would like to use the carry forward funds in a series of workshops. The board indicated its support for the following projects, with budgets as listed below:

·          Demand led training for employment - $25,000

·          Entrepreneurial pathways - $20,000

·          NEETs prevention – 6,500

6.       The proposed work programme has a total value of $51,500, which can be funded with the carry forward board’s draft locally driven initiatives (LDI) budget for the 2019/2020 financial year.

7.       Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approve the Youth Connections work programme 2020/2021 using the carry forward from 2019/20 (Attachment A to the agenda report).

 

 

Horopaki

Context

8.       Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.

9.       The COVID-19 pandemic has exerted considerable pressure on the council’s financial position, which has had flow on effects for the budgets available in the 2020/2021 financial year. Given the new financial realities facing Auckland, the council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. However, this does not include a reduction of locally driven initiatives (LDI) operational funding.

10.     The COVID-19 pandemic occurred part way through the planning cycle for the development of the 2020/2021 local board work programmes. This led to local boards undertaking a reprioritisation exercise for all proposed activity.

11.     Since there was a carry forward available to deliver Youth Connections outcomes, the board decided to not allocate any new Youth Connections funding for 2019/20 and carry forward the Youth Connections funding from 2019/20 into 2020/21 financial year.

12.     The work programme responds to the outcomes and objectives that the local board identified in the Ōtara-Papatoetoe Local Board Plan 2017. The specific outcome that are reflected in the work programme is:

·    Empowered, inclusive and prosperous communities

Tātaritanga me ngā tohutohu

Analysis and advice

13.     The Corporate and Local Board Performance team have identified projects from the Ōtara-Papatoetoe Local Board locally driven initiatives (LDI) operational budget 2019/2020 where there was an agreed scope and cost which were not been delivered. These projects total $51,500. 

14.     Table 1 outlines the activities and budgets that have been confirmed as part of the Emergency Budget, which have been added to the work programme to be delivered in 2020/2021.

Table 1: Activities with LDI operational budget carried forward from 2019/2020

Activity name

Budget

Demand led training for employment

$25,000

Entrepreneurial pathways

$20,000

NEETs prevention

$6,500

 

15.     TSI has delivered two demand led workforce development programmes in South Auckland area in 2019/20, which has been very successful in getting young people into quality employment. These two programmes have resulted in over 75% of the young people securing quality employment outcomes and the others pursuing educational pathways. All young people who took part in these programmes have clear goals set and are working towards them.

16.     Post COVID-19, there is a need to look at the employment preparation programme with the input from the employers. TSI is organized a workshop (two-part workshop) on Wednesday, 5 August from 1 pm to 3.30 pm and has another workshop this week Wednesday, 12 August from 1 pm to 3.30 pm at Manukau Civic Council building. This will be to bring employers from various sectors, young people, community groups and one elected member from each of the southern local boards. This will help to develop an employment preparation programme that Youth Connections can support to deliver using the local groups. Idea is to understand the needs, challenges, and opportunities for each group to find a solution in terms of appropriate training for young people to get them into quality employment. This will help to shape the demand led workforce development post COVICD-19 that TSI is wanting to get going across South Auckland.

17.     If the above way of workshop works well, TSI will hold another similar workshop for the entrepreneurial space. TSI will involve ATEED and YEP to make sure that this support is effective and directed to the gap that exists in this eco system. As TSI understands from talking to the local communities and local schools, there is not enough support available for enterprise support for young people. Some of the young people specially after COVID-19 will find it hard to get into traditional employment and this might be a good time to consider other alternative income earning potentials that can be supported and which will keep the young people engaged.

18.     TSI has worked with KidsCoins to a develop the Three Bags Full (3BF) programme at the Papakura High School in 2018/19 which was successful in keeping students engaged at school, provide exposure to technology and how to use technology for employment and it also gave a solid understanding of financial literacy. In 2019/20 KidsCoin received further funding from Foundation North to develop the version two of this programme which is a lot more comprehensive and it can help to gain credits towards NCEA. This new version is being delivered currently. This programme can not only help with digital technology learning that can help to earn some money while studying, it also will teach financial literacy. KidsCoin is looking to support a young person and their whanau with digital technology and financial literacy and will like to give the young people living waged paid work for a period. Cost for this programme is $6,500 per whanau.

19.     The proposed work programme does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20.     The proposed work programme does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.     The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.     The proposed Youth Connections work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.

23.     The activities in the proposed work programme align with the Ōtara-Papatoetoe Local Board Plan 2017 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

24.     Table 2 outlines the activities in the 2019/2020 work programme that contribute towards the delivery of specific Māori outcomes.

Table 2: Māori impact assessment of proposed activities

Activity name

Māori impact

Demand led training for employment

Will be assisting rangatahi to train and get into quality employment opportunities.

Enterprise pathways

Opportunity for rangatahi to learn enterprise skills and attach to local economy.

NEETs prevention

Will assist rangatahi to be engaged in employment and training activities.

 

25.     Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

 

26.     The proposed Youth Connections work programme budget for 2020/2021 is $0 of the boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2020/2021.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

28.     Table 3 shows the identified significant risks associated with activities in the proposed 2020/2021 work programme.

Table 3: Significant risks and mitigations for activities

Activity name

Risk

Mitigation

Rating after mitigation

Demand led training for employment

COVID-19 effects on being able to deliver the training and employment opportunities.

Some training can be provided online, and the young people can be kept engaged. Employment outcomes may still be affected.

medium

Enterprise pathways

COVID-19 effects on being able to deliver the training and employment opportunities.

Online training and online trading can take place. Depending on the availability of device and connection.

low

NEETs prevention

COVID-19 effects on being able to deliver the training and employment opportunities.

Online training and mahi can be done, long as the initial workshops are held.

Low

 

29.     Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

30.     Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

31.     Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Youth Connections work programme 2020/2021

153

     

Ngā kaihaina

Signatories

Authors

Dhaya Haran, Specialist Advisor – Youth Employment

Authorisers

Sue Travaglia, Manager – Shared Prosperity, The Southern Initiative

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 



Ōtara-Papatoetoe Local Board

18 August 2020

 

 



Ōtara-Papatoetoe Local Board

18 August 2020

 

 

Classification of reserve at 20 Newbury Street, Otara

File No.: CP2020/10759

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To classify the reserve at 20 Newbury Street, Otara and revoke a previous related resolution which contained a technical error.

Whakarāpopototanga matua

Executive summary

2.       The redevelopment of Te Puke ō Tara, completed in July 2018, uncovered a legacy issue that had never been correctly resolved or classified. Te Puke ō Tara and part of the Otara Leisure Centre were found to be sited on land that is held by the Crown through the Department of Conservation as an unclassified reserve for civic, cultural and community purposes and vested in Auckland Council, in trust for those purposes.

3.       The Reserves Act requires that all reserves are classified for their principal or primary purpose (e.g. recreation reserve, local purpose reserve). Once classified the relevant provisions of the Reserves Act take effect and Auckland Council can exercise the various powers contained in the Reserves Act. The reserve at 20 Newbury Street had never been classified for a specific purpose by the local Board.

4.       The classification issue was discussed with the board at the 29 January 2019 workshop where it indicated support to correctly classify the land and for this to be progressed in parallel with the proposed occupancy agreements for Te Puke ō Tara and the Leisure Centre . The report prepared for the 19 February 2019 meeting of the Board, CP2019/00927 incorrectly recommended reclassification of the reserve.

5.       On 4 May 2020, staff were advised by Legal Services, that because the reserve has not previously been classified, the resolution to “reclassify” did not provide the required authority for a classification process to proceed. Their advice was for the local board to make a new resolution to classify the reserve.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      support the classification of Lot 54 DP55184 as a reserve.

b)      revoke resolution c) OP/2019/9, to reclassify Lot 54 DP55184 on the basis that it contains a technical error.

c)      request staff to consult with iwi on the classification proposal and bring feedback to the local board as part of the process of seeking its formal support to classify the reserve.

 

 

Horopaki

Context

6.       In July 2018, the redevelopment of Te Puke ō Tara was completed, which presented an opportunity to enhance services to the community and realise the potential of the centre being co-located with the Ōtara Leisure Centre.

7.       It enabled consideration of the spaces available in the whole complex and their best use through a more integrated service approach. Two key aspects identified involved the integration of a community café (Affirming Works) into the foyer hub space and Pacific Physiotherapy continuing to occupy an enclosed space in Te Puke ō Tara.

8.       Whilst exploring these occupancy opportunities, a legacy issue was uncovered. Te Puke ō Tara and part of the Leisure Centre are sited on land that is recognised as “Reserves Act” but which has never been classified for a specific purpose.

9.       Lot 54 on which the centre is sited, is contained in the same title as that of Allotment 503. Lot 54 is not owned by council but is held by the Crown through the Department of Conservation.

10.     The Reserves Act requires that all reserves are classified for their principal or primary purpose, such as a recreation reserve or local purpose reserve. Once classified, the relevant provisions of the Reserves Act take effect and council can exercise the various powers contained in the Reserves Act according to the classification such as leasing.

11.     As the land is unclassified, council has no powers under the Reserves Act to enter into occupation agreements. To enable council to enter into occupation agreements, the land at Lot 54 needs to be classified or the reserve status be revoked.

 

12.     The classification issue was discussed with the local board at a workshop on 29 January 2019. The board indicated support for classifying the land and for this to be progressed in parallel with the proposed occupancy agreements.

13.     A report was presented to the local board at a business meeting on 19 February 2019 and, on staff advice, board resolved to support the reclassification of Lot 54. (OP/2019/9).

Resolution number OP/2019/9

MOVED by Chairperson L Fuli, seconded by Member D Trenberth: 

That the Ōtara-Papatoetoe Local Board:

a)      approve the terms of an occupancy agreement with Pasifika Physio for the space identified in the attached plan. These include general terms outlined in this report and the following terms;

i.      occupancy a period of three years with no right of renewal

ii.     an inclusive rental cost of $25,000 plus GST per year.

b)      approve the terms of an occupancy agreement with Affirming Works Limited for the kiosk at Te Puke ō Tara Community Centre, 20 Newbury Street Ōtara and the café at Fresh Gallery, 46 Fair Mall, Ōtara. These include general terms outlined in this report and the following terms;

i.      occupancy for a period of three years with no right of renewal

ii.     an annual operating charge of $2,175 plus GST.

c)      support the reclassification of Lot 54 DP55184 to be progressed in parallel with the approval for use of space at the centre for a café and Pasifika Physio.

CARRIED

Tātaritanga me ngā tohutohu

Analysis and advice

14.     On 4 May 2020, staff were advised by Legal Services, that because the reserve has not previously been classified, the resolution to “reclassify” did not provide the required authority for a classification process to proceed. Their advice was for the local board to make a new resolution at an upcoming local board meeting to classify the reserve.  

15.     This means that council cannot legalise occupancy agreements with Affirming Works and Pasifika to be based at Te Puke ō Tara until this occurs.

16.     To rectify this, the original resolution c) OP/2019/9, needs to be revoked and a new resolution is required supporting the classification of the reserve. This will enable the classification process to proceed.

17.     Whilst this is undertaken, Affirming Works and Pasifika Physio will continue to operate at the centre delivering services and as per the conditions agreed by the Board at its meeting on 19 February 2019. These conditions are;

Pasifika Physio

i.      occupancy a period of three years with no right of renewal

ii.     an inclusive rental cost of $25,000 plus GST per year.

Affirming Works

i.      occupancy for a period of three years with no right of renewal

ii.     an annual operating charge of $2,175 plus GST.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     Community places have a positive climate impact as they allow people to connect, participate and recreate locally and not have to travel long distances. They help foster a sense of community and contribute positively to people’s views of where they live.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The reserve classification process will be managed by the Property and Commercial Business Team of the Community Facilities Department.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     The local board has previously indicated support for the classification of the reserve to enable the activities that have been operating on the site to continue. 

Tauākī whakaaweawe Māori

Māori impact statement

21.     Iwi consultation regarding the classification of the reserve will be undertaken. The classification procedures will involve:

·      Staff will attend mana whenua forum to explain proposal as required by council’s iwi consultation policy

·      Email each relevant local iwi as required under Section 4 of the Conservation Act 1987 to explain proposal, requesting any response, and wait up to twenty working days for that response

Ngā ritenga ā-pūtea

Financial implications

22.     There are no immediate financial implications arising from revoking the previous resolution and supporting classification.

23.     Enabling this classification will allow council to collect revenue as per the occupancy conditions detailed above.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     Legal Services consider that the legal risk of not amending/revoking the resolution is low.  For this reason, in their view the best approach is simply to make a new resolution at an upcoming local board meeting to classify the reserve. 

Ngā koringa ā-muri

Next steps

25.     Staff will undertake the next steps and required consultation processes to classify the reserve. This will involve:

·        Consultation with iwi.

·        Local board support to publicly advertise the classification intent in terms of Section 16 (4) of the Reserves Act. Once advertised staff will wait one month for any objections.

·        Staff will attend a mana whenua forum to explain the proposal as required by council’s iwi consultation policy.

·        Communications will be sent to each relevant local iwi as required under Section 4 of the Conservation Act 1987 to explain the proposal, requesting any response, and wait up to twenty working days for that response

·        Provided there are no objections, a formal report to the local board will be provided seeking a resolution under Section 16 (1) to correctly classify the reserve.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Peter Loud - Team Leader Community Facilities

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 

Statement of proposal to amend the Alcohol Control Bylaw

File No.: CP2020/08950

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek support on the statement of proposal to amend the Te Kaunihera o Tāmaki Makaurau Te Ture a Rohe Whakararata Waipiro 2014 / Auckland Council Alcohol Control Bylaw 2014 before it is finalised for public consultation.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its views on the statement of proposal to amend the Te Kaunihera o Tāmaki Makaurau Te Ture a Rohe Whakararata Waipiro 2014 / Auckland Council Alcohol Control Bylaw 2014, staff have prepared a draft proposal.

3.       The draft proposal would continue to enable council to make alcohol bans in certain public places to reduce crime and disorder caused or made worse by alcohol consumed there.

4.       The main proposals are to include new temporary alcohol bans for major events at Mount Smart Stadium, Western Springs Stadium, Eden Park and Auckland Domain, and to make the Bylaw easier to read and understand.

5.       Staff recommend that the local board provide its views on the draft proposal.

6.       There is a reputational risk that the draft proposal or the local board’s views do not reflect the views of people in the local board area. This risk would be partly mitigated by future public consultation processes. The local board will have an opportunity to consider any public feedback and provide formal views to a Bylaw Panel prior to the final decision.

7.       The local board’s views will be provided to the Regulatory Committee on 1 September 2020 who will recommend a statement of proposal for public consultation to the 24 September Governing Body meeting. Public consultation is scheduled for October 2020, Bylaw Panel deliberations for March 2021, and a final decision by the Governing Body for April 2021.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      support the draft statement of proposal in Attachment A of this agenda report to amend the Auckland Council Alcohol Control Bylaw 2014 for public consultation.

 

Horopaki

Context

The Alcohol Control Bylaw enables council to make alcohol bans in public places

8.       The Te Kaunihera o Tāmaki Makaurau Te Ture a Rohe Whakararata Waipiro 2014 / Auckland Council Alcohol Control Bylaw 2014 (Bylaw) aims to reduce crime or disorder in certain public places caused or made worse by alcohol consumed there.

9.       The Bylaw achieves this by providing a framework that enables alcohol bans to be made by resolution of the relevant delegated authorities – the Regulatory Committee, Auckland Domain Committee or local boards. Alcohol bans are enforced by the New Zealand Police.

The Regulatory Committee have decided to amend the Alcohol Control Bylaw

10.     The Regulatory Committee requested staff commence the process to amend the Bylaw on 9 May 2019 (REG/2019/28). The process leading to this decision is summarised below.

11 April 2019

(REG/2019/19)

Regulatory Committee endorsed the statutory bylaw review findings that:

·   a bylaw about the consumption or possession of alcohol in public places is still the most appropriate way to address crime or disorder in certain public places caused or made worse by alcohol consumed there

·   the current Bylaw does not give rise to any implications under, and is not inconsistent with, the New Zealand Bill of Rights Act 1990

·   the current Bylaw structure and wording could be improved.

9 May 2019

(REG/2019/28)

Regulatory Committee instructed staff to draft an amended Bylaw (Option two) after considering four options:

·    Option one: status quo – retain Bylaw that makes alcohol bans by resolution

·    Option two: amend the current Bylaw – improve the status quo

·    Option three: replace the current Bylaw – new bylaw that contains all alcohol bans

·    Option four: revoke Bylaw – no bylaw and instead rely on other existing methods.

Staff prepared a proposal in line with decisions of the Regulatory Committee

11.     Staff have prepared a draft statement of proposal (draft proposal) to implement the decision of the Regulatory Committee to amend the Bylaw (Attachment A).

12.     The draft proposal includes the reasons and decisions leading to the proposed amendments and a comparison between the existing and amended bylaws.

The local board has an opportunity to provide its views on the proposal 

13.     The local board now has an opportunity to provide its views on the draft proposal in Attachment A by resolution to the Regulatory Committee before it is finalised for public consultation.

14.     For example, the local board could support the draft proposal for public consultation, recommend changes before it is finalised, or defer comment until after it has considered public feedback on the proposal.

Tātaritanga me ngā tohutohu

Analysis and advice

The draft proposal makes improvements to the current alcohol control bylaw

15.     The draft proposal seeks to improve the use of alcohol bans for major events[1] and make the Bylaw easier to read and understand. The table below summarises the proposed changes.

Summary of proposed changes to the Alcohol Control Bylaw 2014

Proposals

Reasons for proposals

·    Make new event-based temporary alcohol bans for all major events at Mount Smart Stadium, Western Springs Stadium, Eden Park and Auckland Domain in the Bylaw.:

·    The new event-based temporary alcohol bans will replace existing event-based temporary alcohol bans made by resolution[2]  for Mount Smart Stadium, Eden Park and Auckland Domain for ‘Christmas in the Park’ and the Lantern Festival. Changes to these existing resolutions would:

for Mount Smart Stadium extend the ban to apply to all major events, not just concerts

for Eden Park extend the ban to include Eden Park stadium, and two fan trails if they are activated as part of the event[3]

for Auckland Domain extend the ban to all major events (not just the Lantern Festival) and extend the times of the ban to start one hour earlier and finish one hour later.

The ban for the Auckland Domain ‘Christmas in the Park’ event would remain unchanged.

·    Replace with a related information note clauses about alcohol ban signage, and clauses about legislative decision-making criteria.

·    Clarify exceptions to alcohol bans for licensed premises and the transport of alcohol, council’s ability to make temporary alcohol bans and Bylaw wording.

Including new event-based temporary alcohol bans made in the Bylaw:

·    more easily enables a preventative approach to alcohol-related crime or disorder at or near event venues used for major events

·    removes time and cost to process individual requests for event-based temporary alcohol bans where:

the event venue has in the past, is currently, and will in the future be used for major events

a ban has been used in the past for major events at the event venue.

·    creates more consistent event-based temporary alcohol ban times and application.

Replacing some clauses with related information notes and providing clarifications:

·    removes provisions that are unnecessary to state in the Bylaw but are useful as extra information

·    provides rules that are easier to read and understand.

The draft proposal complies with statutory requirements

16.     The draft proposal has been prepared in accordance with statutory requirements and best practice drafting guidelines:

·    The proposed inclusion of event-based temporary alcohol bans for major events at certain venues in the Bylaw is a reasonable limitation on people’s rights and freedoms because the bans only apply temporarily to a limited area for large scale events.

·    The amended Bylaw is a more appropriate form of bylaw because the inclusion of event-based temporary alcohol bans for major events at certain venues enables a preventative approach to alcohol-related crime or disorder.[4] The amended Bylaw would also be easier to read and understand.

·    The amended Bylaw has no implications under, and is not inconsistent with, the New Zealand Bill of Rights Act 1990 (the Act). There are potential limitations to freedoms protected by the Act of expression, peaceful assembly, movement, security against unreasonable search and seizure, and to not be arbitrarily arrested. These limitations are justified because alcohol bans help prevent harm to the public, and because council’s ability to make alcohol bans is subject to legislative criteria which ensures any ban is justified, appropriate and proportionate.

Staff recommend the local board consider providing its views on the proposal

17.     Staff recommend that the local board consider the draft proposal and whether it wishes to provide its views to the Regulatory Committee.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The draft proposal impacts the operation of units across the council group involved in events, processing alcohol ban requests and alcohol ban signage. Those units are aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     The Bylaw is important to local boards as they have the delegated authority to make local alcohol bans, and because alcohol bans help to improve public safety in their local areas.

21.     The main view of local board members during the bylaw review was to retain local board decision-making authority for local alcohol bans. The proposal supports this by retaining the current decision-making authority. The process for the local board to make alcohol bans by resolution will remain the same.

22.     The local board has an opportunity in this report to provide its views on the proposal to the Regulatory Committee.

23.     The local board will also have further opportunity to provide its views to a Bylaw Panel on any public feedback to the proposal from people in the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

24.     The Bylaw has significance for Māori as users and kaitiaki / guardians of public space. Māori are also over-represented in alcohol-related hospital visits, the criminal justice system and as victims of crime.

25.     Māori health advocacy organisations, Te Puni Kōkiri and the Maunga Authority support the use of alcohol bans as a tool to reduce alcohol-related harm.

26.     The draft proposal supports this view by retaining the ability for council to use alcohol bans.

Ngā ritenga ā-pūtea

Financial implications

27.     There are no financial implications to the local board for any decision to support the draft proposal for public consultation. The Governing Body at a later date will consider any financial implications associated with public notification and signage.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.     There is a reputational risk that the draft proposal or the local board’s views do not reflect the views of people in the local board area. This risk would be partly mitigated by future public consultation processes. The local board will have an opportunity to consider any public feedback and provide its formal views to a Bylaw Panel prior to the final decision.

Ngā koringa ā-muri

Next steps

29.     Staff will present a proposal and any local board views to the Regulatory Committee on 1 September 2020. The next steps are shown in the diagram below.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Statement of proposal to amend the Alcohol Control Bylaw

167

     

Ngā kaihaina

Signatories

Author

Elizabeth Osborne - Policy Analyst

Authorisers

Paul Wilson - Team Leader Bylaws

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 

Ōtara-Papatoetoe Local Board Achievements Register 2019-2022 Electoral Term

 

File No.: CP2020/10541

 

  

 

Te take mō te pūrongo / Purpose of the report

To provide an update on achievements of the Ōtara-Papatoetoe Local Board for the 2019-2022 electoral term, to date.  Attachment A.

 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      note the Achievements Register 2019-2022 electoral term report.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Ōtara-Papatoetoe Local Board Achievements Register to date

221

     

Ngā kaihaina / Signatories

Author

Carol McGarry - Democracy Advisor Otara-Papatoetoe

Authoriser

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


 


 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 

Local board resolution responses and information report

 

File No.: CP2020/10341

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This report provides a summary of resolution responses and information reports for circulation to the Ōtara-Papatoetoe Local Board.

Information reports for the local board:

2.       The Ōtara-Papatoetoe Local Board draft Plan 2020 notes as one of its outcomes, ‘A thriving, inclusive and safe community’. To this end the local board supports community action taken by groups to reduce alcohol harm and off-licence proliferation in the local area

3.       The local board made an objection to an application for a new liquor off-license at objection to new off-licence application for Hunters Corner Liquor (68 East Tamaki Road, Papatoetoe) on 29 July 2020. 

 

Ngā tūtohunga / Recommendation/sThat the Ōtara-Papatoetoe Local Board:

a)      confirm its objection to an application for a new liquor off-licence at Hunters Corner Liquor (68 East Tamaki Road, Papatoetoe).

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Carol McGarry - Democracy Advisor Otara-Papatoetoe

Authoriser

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 

Governance Forward Work Calendar

 

File No.: CP2020/11185

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present the Ōtara-Papatoetoe Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua / Executive summary

2.       The governance forward work calendar for the Ōtara-Papatoetoe Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

 

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

 

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      note the Governance Forward Work Calendar.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance Work Calendar

229

     

Ngā kaihaina / Signatories

Author

Carol McGarry - Democracy Advisor Otara-Papatoetoe

Authoriser

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


 


 


 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 

Record of Ōtara-Papatoetoe Local Board Workshop Notes

File No.: CP2020/00229

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide a summary of Ōtara-Papatoetoe Local Board (the Board) workshop notes.

Whakarāpopototanga matua

Executive summary

2.       The attached summary of workshop notes provides a record of the Board’s workshops held in June and July 2020.

3.       These sessions are held to give informal opportunity for board members and officers to discuss issues and projects and note that no binding decisions are made or voted on at workshop sessions.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      note the Ōtara-Papatoetoe Local Board workshop notes for: 2 June, 9 June, 23 June, 30 June, 7 July and 21 July 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōtara-Papatoetoe Local Board Workshop Record, 2 June 2020

235

b

Ōtara-Papatoetoe Local Board Workshop Record, 9 June 2020

237

c

Ōtara-Papatoetoe Local Board Workshop Record, 23 June 2020

239

d

Ōtara-Papatoetoe Local Board Workshop Record, 30 June 2020

241

e

Ōtara-Papatoetoe Local Board Workshop Record, 7 July 2020

243

f

Ōtara-Papatoetoe Local Board Workshop Record, 21 July 2020

245

     

Ngā kaihaina

Signatories

Author

Carol McGarry - Democracy Advisor Otara-Papatoetoe

Authoriser

Victoria Villaraza - Relationship Manager, Mangere-Otahuhu and Otara-Papatoetoe Local Boards

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 


 

    

    



[1]    Council’s Events Policy refers to major events as events having a regional, national and international profile.

[2]    MT/2017/144 (Mt Smart); AE/2015/119 (Eden Park); RBC/2015/41 and WTM/2016/110 (Christmas in the Park); ADC/2017/43 (Lantern Festival).

[3]    There are two Eden Park Fan Trails designed for fans to walk to Eden Park. One starts at Ponsonby Road (activated    on ‘match days’) and one starts from Queen Elizabeth Square (last used during the 2011 Rugby World Cup).

[4]    Section 147A of the Local Government Act 2002.