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Ōtara-Papatoetoe
Local Board
18 August 2020
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1 Welcome
Chair Lotu Fuli
led the meeting in prayer.
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
Member Apulu
Reece Autagavaia requested the board acknowledge:
Tapua’i
Titi Fuli (30 March 1940 – 1 August 2020)
The late
Tapua’i was a staunch pillar of the Samoan community in Otara and
Papatoetoe. Nearly 50 years ago he bought a house in Clover Park, Otara, where
he raised his family, and in which they live at to this day. Tapua’i was
a founding member of the Otara Samoan Methodist Church Faletoi. He was also the
treasurer for the church for many years. His family later moved to Wesley
Methodist Church in Papatoetoe, where he served till his passing earlier this
month. Tapua’i worked hard to provide better opportunities for his
children. They have excelled here in Aotearoa New Zealand, due in no small part
to the perseverance of Tapua’i. One of his children is Chair of the
Otara-Papatoetoe Local Board Lotu Fuli. We wish the family our sincere
condolences during this time.
7 Petitions
There were no
petitions.
8 Deputations
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8.1
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Deputation - Papatoetoe Intermediate School
- bike track
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Shaman Singh and Lilien Skudder from Papatoetoe Intermediate School were in attendance
to present to the Board.
A PowerPoint presentation was
given. A copy has been placed on the official minutes and is available on the
Auckland Council website as a minute attachment.
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Resolution
number OP/2020/95
MOVED by Chairperson L Fuli, seconded by Member S Nelson:
That
the Ōtara-Papatoetoe Local
Board:
a) thank
Shaman Singh and Lilien Skudder from Papatoetoe Intermediate School for their attendance and presentation.
CARRIED
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Attachments
a 18 August 2020: Ōtara-Papatoetoe Local Board - Item
8.1 Deputation - Papatoetoe Intermediate School Bike Track proposal
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8.2
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Deputation - Hub Zero introduction
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Tara Moala from Hub Zero was in attendance
to present to the Board.
A PowerPoint presentation was
given. A copy has been placed on the official minutes and is available on the
Auckland Council website as a minute attachment.
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Resolution
number OP/2020/96
MOVED by Chairperson L Fuli, seconded by Member D
Trenberth:
That
the Ōtara-Papatoetoe Local
Board:
a) thank
Tara Moala from Hub Zero for
her attendance and presentation.
CARRIED
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Attachments
a 18 August 2020: Ōtara-Papatoetoe Local Board - Item
8.2 Deputation - Hub Zero presentation
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8.3
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Deputation - Belong Aotearoa
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Jan Brown – consultant for the six
organisations that together are working to establish a Settlement Hub was in
attendance with Najira Khanam from Belong Aotearoa and Richard Leckinger from
Planet FM to introduce themselves to the board and seek support from the
board to enable them to find a suitable location and building to successfully
develop a shared settlement hub to deliver services for former refugees,
migrants and asylum seekers.
A PowerPoint presentation was
given. A copy has been placed on the official minutes and is available on the
Auckland Council website as a minute attachment.
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Resolution
number OP/2020/97
MOVED by Chairperson L Fuli, seconded by Member O Dewes:
That
the Ōtara-Papatoetoe Local
Board:
a) thank
Jan Brown, Najira Khanam from
Belong Aotearoa and Richard Leckinger from Planet FM for their attendance and presentation.
CARRIED
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Attachments
a 18 August 2020: Ōtara-Papatoetoe Local Board - Item
8.3 Deputation - Beyond Aotearoa presentation
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Member R Robertson had technical issues
and left the meeting during the discussion of item 9.1 Public Forum - Sunnyside
Tennis Club. He was not in attendance for the vote on item 9.1, Item 11 -
Governing Body Member Update and Item 12 - Board Members' Report.
9 Public
Forum
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9.1
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Public Forum - Sunnyside Tennis Club
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Trish Langdon and Brian Langdon from the
Sunnyside Tennis Club were in attendance to present to the Board.
A PowerPoint presentation was
given. A copy has been placed on the official minutes and is available on the
Auckland Council website as a minute attachment.
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Resolution
number OP/2020/98
MOVED by Chairperson L Fuli, seconded by Deputy
Chairperson A Choudhary:
That
Ōtara-Papatoetoe Local Board:
a) thank Trish Langdon and Brian Langdon from the Sunnyside Tennis Club for their attendance and presentation.
CARRIED
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Attachments
a 18 August 2020: Ōtara-Papatoetoe Local Board - Item
9.1 Public Forum - Sunnyside Tennis Club tabled documents
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9.2
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Public Forum - Ōtara Creek Reserve
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This item was withdrawn.
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10 Extraordinary
Business
There was no
extraordinary business.
Note: Apology from Manukau Ward
Councillor Filipaina.
Member R
Robertson returned to the meeting at 6.50 pm.
The chair
accepted a point of order from Member Robertson to correct Member
Choudhary’s statement regarding sharing the email about the Sunnyside
Tennis Club’s issues which Member Robertson received from the club.
Member Robertson indicated that he did share the email by forwarding this to
all members.
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15
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Ngāti
Ōtara Service Assessment Findings
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Resolution number OP/2020/103
MOVED
by Chairperson L Fuli, seconded by Member S Nelson:
That the Ōtara-Papatoetoe
Local Board:
a) approve the following
key service assessment outcomes to facilitate concept plan preparation when
funding becomes available in FY 2021/2022:
· connectivity
· accessibility
· connect with the coast
· integrate mana whenua values
· ecology & biodiversity outcomes
· exercise
· play
· wayfinding.
CARRIED
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16
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Stadium Reserve Service Assessment Findings
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Resolution
number OP/2020/104
MOVED by Chairperson L Fuli, seconded by Member R
Autagavaia:
That
the Ōtara-Papatoetoe Local
Board:
a) approve
the following service principles to guide planning and development at Stadium
Reserve:
· connected
and accessible
· safe
and welcoming park
· functional
park
· play
· environmental
Improvements
· education
and social connections.
CARRIED
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19
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Unlock
Papatoetoe: 91 Cambridge Terrace (The Depot), tenant relocation and/or notice
period to vacate.
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Resolution number OP/2020/107
MOVED
by Chairperson L Fuli, seconded by Member O Dewes:
That the Ōtara-Papatoetoe
Local Board:
a) note that staff have the
delegation to notify the remaining occupants that their expired leases will
not be renewed and/or that any existing lease will be terminated, to enable
the redevelopment of the site.
b) note that the
termination or non-renewal of leases will be triggered by the need to
redevelop the site and can proceed without guarantee that the existing
tenants can be rehoused.
CARRIED
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20
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Approval
of the Ōtara-Papatoetoe Local Board Community Facilities work programme
2020 - 2023
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Resolution number OP/2020/108
MOVED
by Chairperson L Fuli, seconded by Member R Autagavaia:
That the Ōtara-Papatoetoe
Local Board:
a) approve the Community
Facilities work programme 2020/2021 and associated budget. (Attachment A
– Build, Maintain, Renew and Attachment B – Community Leases to
the agenda report), noting that
future changes may be required to accommodate projects approved for funding
from the Local Board Transport Capital Fund, with the exclusion of line 27142 - Colin Dale Park, to
allow the board to have a future workshop on this item.
b) approve in principle the
Community Facilities work programme 2021/2022 and 2022/2023. (Attachment A
– Build, Maintain, Renew and Attachment B – Community Leases to
the agenda report), with the exclusion of line 27142 - Colin Dale Park, to
allow the board to have a future workshop on this item.
c) approve the Risk
Adjusted Programme (RAP) projects identified in the work programme
(Attachment A to the agenda report) as projects that will commence and may be
delivered in advance of the expected delivery year, if required to meet
expected financial expenditure for the 2020/2021 financial year.
d) note that approval of
budget allocation in the 2020/2021 year for multi-year projects implies the
local board’s support for the projects in their entirety.
e) note that the inclusion
in the work programme of projects that are funded from the Coastal Renewals,
Slips Prevention, Local Parks and Sports Field Development and Natural Environment
Targeted Rate budgets are subject to approval of the identified budget
allocation by the relevant Governing Body committees.
f) note there is very
little allocation to the local board from Coastal Renewals, Slips Prevention,
Local Parks and Sports Field Development budgets and request the governing
body to consider prioritising local projects for allocation as part of the
Long Term Plan.
g) note that budget
allocations for all projects in the Community Facilities work programme are
best current estimates, and amendments may be required to the work programme
to accommodate final costs as the year progresses.
h) request the Governing Body and Auckland Transport to
confirm the status of Local Board Transport Capital Fund allocations from previous
years.
CARRIED
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23
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Approval of the Ōtara-Papatoetoe Local
Board community services work programme 2020/2021
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Resolution
number OP/2020/111
MOVED by Chairperson L Fuli, seconded by Member D
Trenberth:
That
the Ōtara-Papatoetoe Local
Board:
a)
approve the community services work programme
2020/2021 and associated budget (Attachment A to the agenda report) subject
to the following changes:
i) ACE-WP858
(Placemaking Town Centres) will require further decisions from the local
board which include approval of the criteria and priorities for the
contestable grants process.
ii) ACE-WP928
(Activation of Community Places) may require further decisions on unallocated
budget.
b) note
that activities with locally
driven initiatives (LDI) operational
budget carried forward from 2019/2020 are included in the work programme
(Attachment A to the agenda report).
c)
note the total amounts allocated for
some Asset Based Service (ABS) Opex funded services are not currently shown
and request staff to report on the amounts allocated for these services as
part of the quarterly report.
CARRIED
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24
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Approval
of the Ōtara-Papatoetoe Local Board Youth Connections work programme
2020/2021
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Resolution number OP/2020/112
MOVED
by Chairperson L Fuli, seconded by Member R Autagavaia:
That the Ōtara-Papatoetoe
Local Board:
a) note that the Youth
Connections work programme for FY2020/2021 will be funded through carry
forward FY2019/2020.
b) defer the decision of
the adoption of the Local Board Youth Connections work programme 2020/2021 to
a future business meeting, to allow the board to have a workshop discussion
on this item.
CARRIED
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25
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Classification
of reserve at 20 Newbury Street, Otara
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Resolution OP/2020/113a) revoked on 17 August 2021
resolution number OP/2021/118
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Resolution number OP/2020/113
MOVED
by Chairperson L Fuli, seconded by Member R Robertson:
That the Ōtara-Papatoetoe
Local Board:
a) support the
classification of Lot 54 DP55184 as a reserve.
b) agree pursuant to standing order 1.10.4 to revoke the
following part resolution of the Otara-Papatoetoe Local Board, adopted at its
meeting held on 19 February 2019, OP/2019/9 c) on the basis that it contains
a technical error:
c) support the
reclassification of Lot 54 DP55184 to be progressed in parallel with the
approval for use of space at the centre for a café and Pasifika
Physio.
c) request
staff to consult with iwi on the classification proposal and bring feedback
to the local board as part of the process of seeking its formal support to
classify the reserve.
CARRIED
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The above Resolution was amended at the
meeting of the Otara-Papatoetoe Local Board held on 17 August 2021 under item
18 Classification of Reserve at 20 Newbury Street, Otara
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Classification of reserve at 20 Newbury
Street, Otara
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Resolution
number OP/2021/118
MOVED by Chairperson R Autagavaia, seconded by Member L
Fuli:
That
the Ōtara-Papatoetoe Local
Board:
a) agree pursuant to standing order 1.10.4 to
revoke the following part resolution of the Ōtara-Papatoetoe Local Board,
adopted at its meeting held on 18 August 2020, OP/2020/113a) on the basis
that it contains a technical error:
a) support the classification of Lot 54 DP55184 as a reserve
b) approve public notification of the proposed
classification of:
i) Lot
54 Deposited Plan 55184 contained in Record of Title NA35A/1455, as local purpose (community facility) reserve;
and
ii) Lot
55 Deposited Plan 60001 contained in Record of Title NA21A/575, as local
purpose (community facility) reserve
pursuant to Section 16(1) of
the Reserves Act 1977.
CARRIED
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31 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
8.27 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ōtara-Papatoetoe Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
