Ōtara-Papatoetoe Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held on Tuesday, 18 August 2020 at 5pm.

This meeting will proceed via Skype for Business.  Either a recording or written summary will be published to the Auckland Council website.

 

present

 

Chairperson

Lotu Fuli

 

Deputy Chairperson

Dr Ashraf Choudhary, QSO, JP

 

Members

Apulu Reece Autagavaia

 

 

Dr Ofa Dewes

 

 

Swanie Nelson

 

 

Ross Robertson, QSO, JP

 

 

Dawn Trenberth

 

 

 

 

 

 

 

ALSO PRESENT

 

 

Councillor Efeso Collins to 6.46pm

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Ōtara-Papatoetoe Local Board

18 August 2020

 

 

 

1          Welcome

 

Chair Lotu Fuli led the meeting in prayer.

 

2          Apologies

  

There were no apologies

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OP/2020/94

MOVED by Deputy Chairperson A Choudhary, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 21 July 2020, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

           

Member Apulu Reece Autagavaia requested the board acknowledge:

Tapua’i Titi Fuli (30 March 1940 – 1 August 2020)

 

The late Tapua’i was a staunch pillar of the Samoan community in Otara and Papatoetoe. Nearly 50 years ago he bought a house in Clover Park, Otara, where he raised his family, and in which they live at to this day. Tapua’i was a founding member of the Otara Samoan Methodist Church Faletoi. He was also the treasurer for the church for many years. His family later moved to Wesley Methodist Church in Papatoetoe, where he served till his passing earlier this month. Tapua’i worked hard to provide better opportunities for his children. They have excelled here in Aotearoa New Zealand, due in no small part to the perseverance of Tapua’i. One of his children is Chair of the Otara-Papatoetoe Local Board Lotu Fuli. We wish the family our sincere condolences during this time.

 

 

 

7          Petitions

 

There were no petitions.


 

 

 

8          Deputations

 

8.1

Deputation - Papatoetoe Intermediate School - bike track

 

Shaman Singh and Lilien Skudder from Papatoetoe Intermediate School were in attendance to present to the Board.

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2020/95

MOVED by Chairperson L Fuli, seconded by Member S Nelson:   

That the Ōtara-Papatoetoe Local Board:

a)      thank Shaman Singh and Lilien Skudder from Papatoetoe Intermediate School for their attendance and presentation.

CARRIED

 

Attachments

a     18 August 2020: Ōtara-Papatoetoe Local Board - Item 8.1 Deputation - Papatoetoe Intermediate School Bike Track proposal

 

 

8.2

Deputation - Hub Zero introduction

 

Tara Moala from Hub Zero was in attendance to present to the Board.

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2020/96

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Tara Moala from Hub Zero for her attendance and presentation.

CARRIED

 

Attachments

a     18 August 2020: Ōtara-Papatoetoe Local Board - Item 8.2 Deputation - Hub Zero presentation

 

 

8.3

Deputation - Belong Aotearoa

 

Jan Brown – consultant for the six organisations that together are working to establish a Settlement Hub was in attendance with Najira Khanam from Belong Aotearoa and Richard Leckinger from Planet FM to introduce themselves to the board and seek support from the board to enable them to find a suitable location and building to successfully develop a shared settlement hub to deliver services for former refugees, migrants and asylum seekers.

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

 

Resolution number OP/2020/97

MOVED by Chairperson L Fuli, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Jan Brown, Najira Khanam from Belong Aotearoa and Richard Leckinger from Planet FM for their attendance and presentation.

CARRIED

 

Attachments

a     18 August 2020: Ōtara-Papatoetoe Local Board - Item 8.3 Deputation - Beyond Aotearoa presentation

 

Member R Robertson had technical issues and left the meeting during the discussion of item 9.1 Public Forum - Sunnyside Tennis Club.  He was not in attendance for the vote on item 9.1, Item 11 - Governing Body Member Update and Item 12 - Board Members' Report.

 

9          Public Forum

 

9.1

Public Forum - Sunnyside Tennis Club

 

Trish Langdon and Brian Langdon from the Sunnyside Tennis Club were in attendance to present to the Board.

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2020/98

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson A Choudhary:  

That Ōtara-Papatoetoe Local Board:

a)      thank Trish Langdon and Brian Langdon from the Sunnyside Tennis Club for their attendance and presentation.

CARRIED

 

Attachments

a     18 August 2020: Ōtara-Papatoetoe Local Board - Item 9.1 Public Forum - Sunnyside Tennis Club tabled documents  

 

9.2

Public Forum - Ōtara Creek Reserve

 

This item was withdrawn.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Governing Body Member Update

 

Resolution number OP/2020/99

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the verbal report from Manukau Ward Councillor Collins.

CARRIED

Note:   Apology from Manukau Ward Councillor Filipaina.


 

12

Board Members' Report

 

Resolution number OP/2020/100

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the board members’ oral reports.

CARRIED

 

Member R Robertson returned to the meeting at 6.50 pm.

 

The chair accepted a point of order from Member Robertson to correct Member Choudhary’s statement regarding sharing the email about the Sunnyside Tennis Club’s issues which Member Robertson received from the club. Member Robertson indicated that he did share the email by forwarding this to all members.

 

13

Chairperson's Announcements

 

Resolution number OP/2020/101

MOVED by Member D Trenberth, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the chairperson’s verbal update.

CARRIED

 

14

August 2020 - Auckland Transport monthly update to the Ōtara-Papatoetoe Local Board

 

Resolution number OP/2020/102

MOVED by Chairperson L Fuli, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the report entitled ‘August 2020 - Auckland Transport monthly update report to the Ōtara-Papatoetoe Local Board’.

CARRIED

 

15

Ngāti Ōtara Service Assessment Findings

 

Resolution number OP/2020/103

MOVED by Chairperson L Fuli, seconded by Member S Nelson:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the following key service assessment outcomes to facilitate concept plan preparation when funding becomes available in FY 2021/2022:

·   connectivity

·   accessibility

·   connect with the coast

·   integrate mana whenua values

·   ecology & biodiversity outcomes

·   exercise

·   play

·   wayfinding.

CARRIED

 

 

16

Stadium Reserve Service Assessment Findings

 

Resolution number OP/2020/104

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the following service principles to guide planning and development at Stadium Reserve:

·   connected and accessible

·   safe and welcoming park

·   functional park

·   play

·   environmental Improvements

·   education and social connections.

CARRIED

 

 

17

Approval for 2 new road names at 2 Grange Road, Papatoetoe 

 

Resolution number OP/2020/105

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      agree that item 17: Approval for 2 new road names at 2 Grange Road, Papatoetoe, be deferred to a future meeting to allow the board to have a workshop on this item.

CARRIED

 

 

18

Approval for a new road name at 11-13 Middlemore Crescent, Papatoetoe 

 

Resolution number OP/2020/106

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)      agree that item 18: Approval for a new road name at 11-13 Middlemore Crescent, Papatoetoe, be deferred to a future meeting to allow the board to have a workshop on this item.

CARRIED

 


 

19

Unlock Papatoetoe: 91 Cambridge Terrace (The Depot), tenant relocation and/or notice period to vacate.

 

Resolution number OP/2020/107

MOVED by Chairperson L Fuli, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      note that staff have the delegation to notify the remaining occupants that their expired leases will not be renewed and/or that any existing lease will be terminated, to enable the redevelopment of the site. 

b)      note that the termination or non-renewal of leases will be triggered by the need to redevelop the site and can proceed without guarantee that the existing tenants can be rehoused. 

CARRIED

 

20

Approval of the Ōtara-Papatoetoe Local Board Community Facilities work programme 2020 - 2023

 

Resolution number OP/2020/108

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the Community Facilities work programme 2020/2021 and associated budget. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report), noting that future changes may be required to accommodate projects approved for funding from the Local Board Transport Capital Fund, with the exclusion of line 27142 - Colin Dale Park, to allow the board to have a future workshop on this item.

b)      approve in principle the Community Facilities work programme 2021/2022 and 2022/2023. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report), with the exclusion of line 27142 - Colin Dale Park, to allow the board to have a future workshop on this item.

c)      approve the Risk Adjusted Programme (RAP) projects identified in the work programme (Attachment A to the agenda report) as projects that will commence and may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2020/2021 financial year.

d)      note that approval of budget allocation in the 2020/2021 year for multi-year projects implies the local board’s support for the projects in their entirety.

e)      note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development and Natural Environment Targeted Rate budgets are subject to approval of the identified budget allocation by the relevant Governing Body committees.

f)       note there is very little allocation to the local board from Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development budgets and request the governing body to consider prioritising local projects for allocation as part of the Long Term Plan. 

g)      note that budget allocations for all projects in the Community Facilities work programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses.

h)      request the Governing Body and Auckland Transport to confirm the status of Local Board Transport Capital Fund allocations from previous years.

CARRIED

 

 

21

Approval of the Ōtara-Papatoetoe Local Board’s environment work programme 2020/2021

 

Resolution number OP/2020/109

MOVED by Chairperson L Fuli, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the environment work programme 2020/2021 (Attachment A to the agenda report), noting the staff undertaking to ensure appropriate acknowledgement of local board sponsorship of local activities.

b)      note that $5,000 of locally driven initiatives budget has been carried forward for the 2019/2020 Manukau Harbour Forum, to be completed as part of the attached work programme in 2020/2021.

CARRIED

 

 

22

Approval of the Ōtara-Papatoetoe Local Board local economic development work programme 2020/2021

 

Resolution number OP/2020/110

MOVED by Chairperson L Fuli, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the local economic development work programme 2020/2021 (Attachment A).

CARRIED

 

 

23

Approval of the Ōtara-Papatoetoe Local Board community services work programme 2020/2021

 

Resolution number OP/2020/111

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)         approve the community services work programme 2020/2021 and associated budget (Attachment A to the agenda report) subject to the following changes:

i)       ACE-WP858 (Placemaking Town Centres) will require further decisions from the local board which include approval of the criteria and priorities for the contestable grants process. 

ii)      ACE-WP928 (Activation of Community Places) may require further decisions on unallocated budget.

b)      note that activities with locally driven initiatives (LDI) operational budget carried forward from 2019/2020 are included in the work programme (Attachment A to the agenda report).

c)         note the total amounts allocated for some Asset Based Service (ABS) Opex funded services are not currently shown and request staff to report on the amounts allocated for these services as part of the quarterly report.

 

CARRIED

 

 

24

Approval of the Ōtara-Papatoetoe Local Board Youth Connections work programme 2020/2021

 

Resolution number OP/2020/112

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      note that the Youth Connections work programme for FY2020/2021 will be funded through carry forward FY2019/2020.

b)      defer the decision of the adoption of the Local Board Youth Connections work programme 2020/2021 to a future business meeting, to allow the board to have a workshop discussion on this item.

CARRIED

 

 

25

Classification of reserve at 20 Newbury Street, Otara

 

Resolution number OP/2020/113

MOVED by Chairperson L Fuli, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      support the classification of Lot 54 DP55184 as a reserve.

b)      agree pursuant to standing order 1.10.4 to revoke the following part resolution of the Otara-Papatoetoe Local Board, adopted at its meeting held on 19 February 2019, OP/2019/9 c) on the basis that it contains a technical error:

c)      support the reclassification of Lot 54 DP55184 to be progressed in parallel with the approval for use of space at the centre for a café and Pasifika Physio.

c)      request staff to consult with iwi on the classification proposal and bring feedback to the local board as part of the process of seeking its formal support to classify the reserve.

CARRIED

 

 

26

Statement of proposal to amend the Alcohol Control Bylaw

 

Resolution number OP/2020/114

MOVED by Chairperson L Fuli, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      support the draft statement of proposal in Attachment A of this agenda report to amend the Auckland Council Alcohol Control Bylaw 2014 for public consultation.

CARRIED

 

 

27

Ōtara-Papatoetoe Local Board Achievements Register 2019-2022 Electoral Term

 

Resolution number OP/2020/115

MOVED by Member R Robertson, seconded by Chairperson L Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Achievements Register 2019-2022 electoral term report.

CARRIED

 

28

Local board resolution responses and information report

 

Resolution number OP/2020/116

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)      confirm its objection to an application for a new liquor off-licence at Hunters Corner Liquor (68 East Tamaki Road, Papatoetoe).

CARRIED

 

 

29

Governance Forward Work Calendar

 

Resolution number OP/2020/117

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Governance Forward Work Calendar.

CARRIED

 

 

30

Record of Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2020/118

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Ōtara-Papatoetoe Local Board workshop notes for: 2 June, 9 June, 23 June, 30 June, 7 July and 21 July 2020.

CARRIED

 

 

31        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

8.27 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................