I hereby give notice that an ordinary
meeting of the Puketāpapa Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 20
August 2020
10:00am
This meeting
will proceed via SKYPE for Business.
Either a recording
or written submission will be uploaded on the Auckland Council website.
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Puketāpapa Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Julie Fairey
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Deputy Chairperson
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Harry Doig
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Members
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Ella Kumar, JP
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Fiona Lai
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Bobby Shen
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Jon Turner
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(Quorum 3 members)
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Selina Powell
Democracy Advisor - Puketapapa
14 August 2020
Contact Telephone: 021 531 686
Email: selina.powell@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Puketāpapa
Local Board
20 August 2020
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
8.1 Deputations - YMCA Auckland - Sharing the
plan from Raise Up the YMCA Youth Development Programme running at Lynfield
Youth and Leisure Centre 5
9 Public
Forum 6
10 Extraordinary Business 6
11 Auckland Transport August
2020 Report 7
12 Disposal recommendations
report - 119A May Road, Mt Roskill 17
13 Approval of the
Puketāpapa Local Board Local Economic Development (ATEED) Work Programme
2020/2021 25
14 Approval of the
Puketāpapa Local Board’s Infrastructure and Environmental Services
Work Programme 2020/2021 33
15 Approval of the
Puketāpapa Local Board Community Facilities Work Programme 2020 - 2023 47
16 Approval of the
Puketāpapa Local Board Community Services Work Programme 2020/2021 69
17 Albert Eden –
Puketāpapa Ward 89
18 Chairperson's Report 91
19 Board Member Reports 97
20 Governance Forward Work
Programme Calendar 111
21 Record of Puketāpapa
Local Board Workshop Notes 115
22 Consideration
of Extraordinary Items
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
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That the Puketāpapa Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 23 July 2020, as a true and correct.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Puketāpapa Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
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8.1 Deputations
- YMCA Auckland - Sharing the plan from Raise Up the YMCA Youth Development
Programme running at Lynfield Youth and Leisure Centre
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Te take mō te
pūrongo / Purpose of the report
1. To
provide an update to the local board on what the young people in their area
are doing within Raise Up.
Whakarāpopototanga
matua / Executive summary
2. Chelsey Harnell (YMCA) will be present to speak on the plan.
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Ngā tūtohunga / Recommendation/s
That the Puketāpapa Local
Board:
a) thank Chelsey Harnell
(YMCA) for her presentation
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Attachments
a 20200820 Raise Up Puketāpapa Local Board Update................................ 131
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9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Puketāpapa
Local Board
20 August 2020
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Auckland
Transport August 2020 Report
File No.: CP2020/10868
Te take mō te pūrongo
Purpose of the report
1. To
provide an update to the Puketāpapa Local Board
(the Board) on Auckland Transport (AT) matters in its area and
an update on its local board transport capital fund (LBTCF).
Whakarāpopototanga matua
Executive summary
2. This report provides an opportunity to highlight AT activities in
the Puketāpapa Local Board area and contains information about the following:
· Public transport
recovery under Covid-19;
· General advice on
the 2019-2022 Local Board Transport Capital Fund and the Community Safety Fund;
· Update on the Frost
and Carr Road safety improvement work;
· Background on the
provision of bus layover areas;
· General transport
items of interest and
· Public consultations
and decisions of the Traffic Control Committee in the Puketāpapa Board area.
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Ngā tūtohunga
Recommendation/s
That the Puketāpapa Local
Board:
a) receive
the Auckland Transport August 2020 update report.
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Horopaki
Context
3. AT is responsible for all of Auckland’s transport services,
excluding state highways. It reports on a monthly basis to local boards,
as set out in its Local Board Engagement Plan. This monthly reporting
commitment acknowledges the important engagement role of local boards within
and on behalf of their local communities.
4. This
report updates the Puketāpapa Local Board on AT projects and operations in
the local board area, it updates the local board on their consultations and
includes information on the status of the Local Board Transport Capital Fund
(LBTCF) and Community Safety Fund (CSF).
5. The LBTCF is a capital budget provided to all local boards by
Auckland Council and delivered by AT. Local boards can use this fund to
deliver transport infrastructure projects that they believe are important but
are not part of AT’s work programme. Projects must also:
· be safe
· not impede network efficiency
· be in the road corridor (although projects running through parks can
be considered if there is a transport outcome).
6. The CSF is a capital budget established by AT for use by local
boards to fund local road safety initiatives. The purpose of this fund is to
allow elected members to address long-standing local road safety issues that
are not regional priorities and are therefore not being addressed by the AT
programme.
Tātaritanga me ngā
tohutohu
Analysis and advice
Local Board
Transport Capital Fund (LBTCF)
7. With the Auckland Council’s emergency budget now confirmed the
LBTCF for the 2020/2021 Financial Year has been set at $5.0 million, for
allocation across the 21 Local Boards. Allocation will still be based on the
Local Board Funding Policy. Decisions about the 2021/2022 and 2022/2023
Financial Years will form part of the Long Term Plan/Regional Land Transport
Plan discussions but early indications are that these years will also see a
more constrained capital programme, than prior to the COVID crisis.
8. The specific budget available for the LBTCF in 2021/2022 and
2022/2023 will be determined by the prioritisation of the capital programme
through the RLTP and will be subject to the usual consultation and submission
processes.
9. When
this report was written, AT was still analysing and considering the effects of
COVID-19 on work programmes. In August, AT plans to finalise the amount of
LBTCF available and to provide quality advice to local boards about how any
available money is utilised. This will include high level advice on the LBTCF
proposals that the Puketāpapa Local Board was working
through pre COVID-19. These workshops will take place with each local board in
August or early September to discuss the best use of the limited budget.
Community
Safety Fund (CSF)
10. The
Community Safety Fund is funded from AT’s safety budget and is dependent
on the level of funding AT receives from Auckland Council.
11. Current
indications are that this level of funding will still be constrained even
though Auckland Council recently indicated an increase in this budget. Projects
will need to be prioritised according to DSI (death and serious injury) data
and therefore local board community safety projects are unlikely to be
delivered in the 2020/2021 financial year.
12. Public
consultation and the design work on local board community safety projects is
progressing, with a view to having projects designed and ready to go, when
money becomes available.
13. Puketāpapa
Local Board Community Safety projects are noted below:
· Pedestrian crossing at 383 Hillsborough Rd, by
Waikōwhai Primary
· Pedestrian crossing improvements at 639
Richardson Rd, by Waikōwhai Intermediate and Hay Park School
· Pah Road crossing awareness
· Potter Avenue raised table to replace kea
crossing for Wesley Primary School.
Safety Improvements on Frost
and Carr Roads
14. Contractors for Auckland Transport are currently constructing a
series of safety measures along Frost and Carr Roads. Despite the impact of
COVID-19, work is progressing well.
15. Work
is complete on the section of footpaths on the northern side of Carr Road
between 35 Frost Road and Britton Avenue, and footpath work is progressing
well with almost half of the footpaths completed on the southern side of Carr
Road.
16. The five speed tables around the Frost Road/Carr Road roundabout
were completed during the July school holidays. Final road markings and tidying
up is yet to be completed.
17. The contractors are now carrying out works on Somerset Road
Bus Layovers in Puketāpapa
18. There has been a lot of interest in the new bus layover project on
Hillsborough Road which is out for public consultation. The original
alterations that were made to the bus stops in The Avenue were to support the
new routes introduced through the New Network Central Suburbs project,
particularly for the 191 Lynfield – Blockhouse Bay – New Lynn
service (the new stop and shelter adjacent to the shopping centre), but also to
better support the Dominion Rd double decker route 25 operation (a layup space,
plus built out kerbs).
19. It
quickly became clear to Auckland Transport that the volume of buses using the
amended facility was significantly greater than envisaged, with our operator NZ
Bus rostering more driver rest breaks and trip starting point in this location
than predicted. The over-capacity issues then manifested themselves in
the central median over running. This was partly to do with too many
buses, partly to do with the kerb build out that was implemented at the time
and partly to do with the direction of approach for buses that are about to
enter service.
20. The
current project provides more width into the side berm, which will improve
visibility for approaching motorists heading north, who are like to encounter
25 services doing a u-turn to head southwards in service. It will also
provide additional layover spaces to the rear of the current route 25
stop. The additional layover space will provide for more regulatory
driver rest breaks in this location – the Employment Relations Amendment
Act 2018 places an onus on Auckland Transport to provide more on-road bus layovers
across the whole city.
21. We are also working with NZ Bus on improved education for their
drivers on how to approach the Lynfield terminus when entering service –
most buses should approach the facility via Canberra – Halsey –
Avenue and not via The Avenue southbound and then perform a u-turn to access
the layover area.
Safe Speeds
Programme – A Month On
22. 30th
July 2020 marked one month since Auckland Transport (AT) introduced safer
speeds on more than 600 roads across Auckland.
23. As
part of Auckland Transport’s Safe Speeds programme, there are now lower
speed limits for Auckland’s City Centre, and on some roads in the Rodney
and Franklin Local Board areas. Speed limits on approximately 100 other roads
across the region also changed on 30 June.
24. A
survey of 610 Auckland drivers conducted from 14-22 July shows 61 per cent of
respondents support the changes.
· The vast majority (93 per cent) showed a level of concern with the
number of death and serious injuries on New Zealand roads.
· Seven in ten (71 per cent) believe the speed limit changes will help
reduce the risk and/or severity of injury when crashes occur.
· People were most supportive of speed limit changes near schools and
kindergartens (86 per cent support), in local towns and shopping center’s
(72 per cent) and on rural roads with high crash rates (71 per cent).
25. More
than half of the survey respondents who were aware of the changes felt their
travel time had increased. Data shows that within the city center, the speed
limit change has had little to no impact on average journey times.
26. Where
increased average journey times have occurred, these have been less than one
minute.
27. Setting
safe speed limits is just one part of AT’s significant road safety
investment between 2018 and 2028. In 2018-19, AT delivered approximately
$45 million of safety engineering improvements, as well as increased road
safety education.
28. See
more about safe speeds: https://at.govt.nz/projects-roadworks/vision-zero-for-the-greater-good/safe-speeds-programme/speed-limit-changes-around-auckland/
New 64 Bus
Route
29. The
new 64 bus service is a frequent service that operates to provide a replacement
public transport option for the catchment area around Mt Eden Station.
The station closed on 11 July 2020 so that a new station and connections
to the central rail link could be constructed.
30. The
new service is operating between Kingsland and Newmarket via Mt Eden Rd
(passing outside the current station entrance).
31. The
service is free to use while the station is closed. The bus route operates at least every 15 minutes between 7am-7pm, 7
days a week. Initial indications are that the service is very popular
with pleasing patronage levels.
Covid-19
Recovery for Public Transport
32. Throughout
New Zealand’s response to COVID-19 Auckland Transport has played a role
in providing essential public transport services, keeping roads open and making
sure that projects re-opened as soon as possible and that planning continued on
projects.
33. A key part of
Auckland’s recovery is the public transport network. Public transport is
vital to Auckland’s economy because it provides lower cost transport,
reduces the need for car parking and reduces congestion on the roads.
Encouraging people to make use of it contributes to Auckland’s
recovery. The number of people using public transport in Auckland has
achieved the highest rate of recovery since lockdown compared to 21 other major
cities around the world based on research by the UITP (International
Association of Public Transport).
34. Public
transport use in Auckland now ranges between 68% and 74% compared to pre-COVID
levels. With tertiary students, returning this month the figure is likely
to increase.
35. Auckland
Transport’s team and public transport service suppliers worked to
encourage confidence in the use of public transport during all Alert Levels
from 4 down to 1, including in regular cleaning and fogging of vehicles,
physical distancing on board, use of AT Mobile APP to indicate space on board
relative to physical distancing and quick changes to service timetables.
36. Rebounding
public transport patronage is important for the Council family because public
transport provides a significant amount of operational revenue.
Auckland
Transport commits to supplier diversity in Aotearoa
37. Auckland Transport (AT) is committed to driving socio-economic change
through procurement by partnering with Māori and Pasifika businesses to
deliver transport projects.
38. On
the 24th July 2020 AT unveiled a new $800,000 upgraded entranceway,
driveway and carpark at Makaurau Marae in Mangere – which was completed
this month by a 100 per cent Māori-owned business.
39. To
ensure supplier diversity, AT worked with an intermediary organisation, He
Waka Eke Noa - which facilitates relationships between businesses like AT,
and Māori and Pacific-owned businesses. AT also formed a strong
partnership with The Southern Initiative (TSI) using its purchasing power to
create employment and social enterprise opportunities.
40. The
Makaurau Marae work was tendered to He Waka Eke Noa businesses and after four
businesses submitted tenders for this work, the contract was awarded to Lite
Civil Limited.
41. Supplier
diversity is a business process that helps businesses owned by indigenous
peoples, minority ethnic groups, women and social enterprises to be engaged in
supply chains. It aims to level the playing
field - so these businesses have fairer access to customers and markets.
42. The
programme has resulted in contracts being let to businesses on the register
valued at around $42 million, more than half of them post the COVID-19
lockdown. While the tender needs to be competitive, He Waka Eke Noa has
created a more level playing field. It has opened up opportunities for
Māori and Pasifika businesses and helped create work for disadvantaged
sectors of the community.
43. The
project was funded by the Regional Land Transport Plan under the marae and
papakainga safety programme and is part of the ‘Better outcomes for and
with Māori’ initiative in Auckland Transport’s (AT) Statement
of Intent 2018-19 to 2020-21.
Funding
confirmed to make school streets safer for children
44. A
range of projects will soon be underway making it safer for many Auckland
children travelling to school.
45. Auckland
Transport (AT), with funding from Waka Kotahi NZ Transport Agency and Accident
Compensation Corporation (ACC), will be working together with schools and
communities to design projects. Projects could include opening school
streets for play, reducing speed outside schools, new pedestrian crossings, and
getting more kids riding bikes and walking.
46. Up
to 12 schools across Auckland will be involved with Owairaka District School
and Sunnyhills Primary School confirmed to take part so far. Other
Auckland schools will be given the opportunity to express their interest in the
coming months.
47. ACC
has committed $1.4 million to AT programmes that will improve safety outside
the school gate. In addition to this, AT was awarded just over $840,000
of funding to support additional safety-based school programmes from Waka Kotahi’s
Innovating Streets fund. The Innovating Streets fund aims to make our streets
safer and more people-friendly.
48. Statistics show that other AT initiatives such as the Travelwise
programme are working. For the fourth year running, there have been no deaths
for active school aged road users (5-18yrs) on weekdays between 7am-9am and
3pm-5pm
Project details:
Safe School Streets Pilot: will use temporary changes to trial safety improvements near the
school gate. Once we fully understand what’s needed, a permanent
change will be delivered. These changes will be designed together with
schools and communities. This could include parking changes, new drop off
and pick up zones, new pedestrian crossings, and speed calming measures.
School speed reduction: will reduce the speed around several schools using temporary
changes like street art and planter boxes to reduce the risk of death and
serious injury. These changes will be designed together with schools and
communities.
School Streets active mode shift programme: aims to get more children walking and cycling through community
bike programmes, walking school buses, and temporary school street closures.
Community Bike Fund
Open for Applications
49. Community groups around Auckland can now apply for a fund which
encourages more people to ride bikes, more often.
50. Auckland Transport’s (AT) Community Bike Fund is now in its
third year. The fund is part of AT’s ongoing commitment to support cycling
as a transport choice.
51. Past recipients have ranged from learn to ride sessions for women
from refugee or migrant backgrounds, to family fun days across Auckland. Grants
of between $300 and $5000 are available, with applications open from 13 July
2020 until 23 August 2020.
52. For more information on how to apply visit: https://at.govt.nz/about-us/news-events/community-bike-fund-open-for-applications/
Tauākī
whakaaweawe āhuarangi
Climate impact statement
53. Auckland Transport engages closely with Council on developing
strategy, actions and measures to support the outcomes sought by the Auckland
Plan 2050, the Auckland Climate Action Plan and Council’s priorities.
54. One of AT’s core roles is providing attractive alternatives to
private vehicle travel, reducing the carbon footprint of its own operations
and, to the extent feasible, that of the contracted public transport network.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
55. The impact of information in this report is mainly confined to
Auckland Transport. Where LBTCF projects are being progressed by Auckland
Council’s Community Facilities group, engagement on progress has taken
place. Any further engagement required with other parts of the Council group
will be carried out on an individual project basis.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
56. AT attended a board workshop with the Puketāpapa Local Board in July 2020. The Board was briefed on the proposal for
the Hillsborough Rd/Griffen Park Rd/Commodore Drive that was recently out for
public consultation.
Auckland
Transport Consultations
57. AT provides the Puketāpapa Local Board
with the opportunity to comment on transport projects being delivered in their
area. The consultations below were sent to the Board during July 2020.
Location
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Proposal
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386-390 Hillsborough Road, Waikowhai
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This proposal aims to provide
better facilities for bus drivers. Works consists of:
· the
creation of three new indented bus layovers on Hillsborough Road
· supplementary sign will be provided to
ensure the bus layover is for temporary usage only
· a
new Exeloo toilet near the new bus layovers will be provided.
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Traffic Control Committee resolutions
58. There were no Traffic Control Committee decisions that affected the
Puketāpapa Local Board area during the July 2020 reporting period.
Tauākī whakaaweawe
Māori
Māori impact statement
59. There are no specific impacts
on Māori
for this reporting period. AT is committed to meeting its responsibilities
under Te Tiriti o Waitangi-the Treaty of Waitangi-and its broader legal
obligations in being more responsive or effective to Māori. Our
Maori Responsiveness Plan outlines the commitment to with 19 mana whenua tribes
in delivering effective and well-designed transport policy and solutions for
Auckland. We also recognise mataawaka and their representative bodies and our
desire to foster a relationship with them. This plan is available on the
Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about.
Ngā ritenga
ā-pūtea
Financial implications
60. The proposed decision of receiving the
report has no financial implications for the Puketāpapa Local Board.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
61. Auckland Council adopted its Emergency Budget 2020/2021 at the end
of July.
62. AT’s capital and operating budgets have been reduced through
this process. Some projects we had planned for 2020/2021 may not be able
to be delivered, which will be disappointing to communities that we had already
engaged with.
63. Both the Community Safety Fund and the Local Board Transport Capital
Fund are impacted by these budget reductions.
64. In order to mitigate this risk, AT will attend board workshops in
August or early September 2020 to discuss with local boards how to get best
value from their 2020/2021 LBTCF allocations. Community Safety projects
will continue in design and will be delivered once funds become available.
65. AT also intends to inform the local board in September 2020 on its
forward works programme for 2020/2021. The details of this programme are
still being developed.
Ngā koringa ā-muri
Next steps
66. Auckland Transport will provide another update report to the Puketāpapa
Local Board in September 2020.
Ngā tāpirihanga
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
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Authors
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Bruce Thomas – Elected Members Relationship
Manager
Lorna Stewart – Elected Members Relationship
Manager
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Authorisers
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Ben Stallworthy – Acting Manager Relationship
Members Unit
Nina Siers - Relationship Manager for Maungakiekie-Tāmaki
Puketāpapa
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Puketāpapa
Local Board
20 August 2020
|
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Disposal recommendations report - 119A
May Road, Mt Roskill
File No.: CP2020/08378
Te take mō te
pūrongo
Purpose of the report
1. This
report seeks the views of the Puketāpapa Local
Board regarding the proposed revocation of the reserve status and disposal of
119A May Road, Mt Roskill.
Whakarāpopototanga matua
Executive summary
2. 119A May Road, Mt Roskill is a long narrow site
that has restricted development potential due to its configuration, size, and
right of way easements in place for five adjoining properties. It was
identified as potentially surplus to council requirements in 2014 following a
review against council’s open space provision policies.
3. 119A May Road has been subject to the property
rationalisation process since 2015. Consultation with council departments, council-controlled
organisations, Mana Whenua iwi authorities and the Puketāpapa Local Board has been undertaken. No current
or future council service use has been identified for the site through
the rationalisation process undertaken to date.
4. 119A
May Road was identified as a possible disposal candidate for council’s
Emergency Budget asset recycling programme as it has no identified current or
future public work requirement. Asset recycling is an important lever for
the council allowing capital to be invested in the most strategically important
activities.
5. Public
consultation was undertaken by council on the Emergency Budget in June
2020. A list of properties which could potentially be utilised for asset
recycling was included in the Emergency Budget public consultation. No
site-specific feedback regarding 119A May Road was received as part of the
Emergency Budget consultation.
6. This
report provides the Puketāpapa Local Board with an
opportunity to formalise its views regarding 119A May Road. The board’s
views will be included in the local board feedback section of the asset
recycling report to the 17 September 2020 Finance and Performance Committee meeting.
7. 119A
May Road is a recreation reserve subject to the Reserves Act 1977. Should council’s Finance and Performance Committee
approve disposal of this site, the reserve status needs to be revoked. Final
revocation of the reserve status will be subject to completing the statutory
requirements of the Reserves Act 1977 and Local Government Act 2002, including
public advertising.
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Ngā tūtohunga
Recommendation/s
That the Puketāpapa Local
Board:
a) endorse
the proposed reserve revocation and disposal of 119A May
Road, Mt Roskill as part of the Emergency Budget asset recycling
programme.
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Horopaki
Context
8. Asset
recycling is an important lever for the council, providing capital to be
invested into the most strategically important activities. Council’s
Emergency Budget includes $224 million to be realised
from asset recycling in FY21/22. This is to be comprised of proceeds of
sale from surplus council owned property and alternative commercial
arrangements.
9. A
key consideration for asset recycling is the opportunity cost of holding an
asset which is not providing a service or generating an appropriate financial
return against the opportunity of investing in new assets which deliver council
services.
10. In
accordance with its statement of intent, Panuku Development Auckland (Panuku)
is required to undertake ongoing review of council’s property assets.
This includes identifying properties from within council’s portfolio that
are no longer required for public work purposes and may be suitable for sale
and development.
11. At the request of council, Panuku provided a pipeline of
council-owned properties with no identified current public work
requirement for consideration for possible disposal as part of the Emergency Budget asset recycling
target.
12. A batch of council-owned properties with no identified public
work requirement will be considered for possible disposal by
council’s Finance and Performance Committee during the first and
second quarters of FY20/21/22.
Tātaritanga me ngā
tohutohu
Analysis and advice
Property information
13. 119A
May Road (aka Plantation Reserve) is a long narrow 2,486m2 site that
was vested with the former Mount Roskill Borough Council upon subdivision as a
reserve in 1952. It is a recreation reserve subject to the Reserves Act 1977.
This site is subject to right of way easements for five adjoining residential
properties.
14. In
2014, a review by council’s Parks and Recreation Policy team assessed
119A May Road as not being required for open space purposes due its size,
configuration and the development restrictions arising from the easements. It
was subsequently included in the property rationalisation process.
15. The
Auckland Unitary Plan (AUP) zoning is Public Open Space
– Informal Recreation. It has a council rating valuation of
$510,000.
16. 119A
May Road is not subject to offer back obligations to the former owners in
accordance with s40 Public Works Act 1981.
17. The
potential disposal of this site
is not considered to be an activity to which council’s Significance
Policy would apply.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
18. This report recommends the revocation of the reserve status and
disposal of the site. It is not known at this point what use will result from
the proposed disposal and therefore what the potential impacts could be on
carbon emissions.
19. The
use of 119A May Road by council for open space purposes, including ecological
restoration or a carbon sink project is restricted due to the site’s
narrow configuration and the right of way easements for the five adjoining
properties and therefore the site is not considered to be worth retaining for
these uses.
20. While
the future use is not known, the proposed disposal of this site is likely to
lead to land use changes. It is acknowledged that any form of construction and
development can increase carbon emissions. However the size of the site
and therefore limited scale of any future development would not result in
significant emissions.
21. Given the financial pressures on council’s Emergency Budget, a
disposal is recommended as asset recycling allows capital to be invested in
council’s strategic activities and better allows
council to respond to climate impacts through delivery of the Auckland Climate
Action Plan.
22. The
site is not situated within a coastal area or within a flood plain or flood
sensitive area and therefore there aren’t any significant effects on the
site anticipated from climate change.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
23. The
rationalisation process for 119A May Road commenced in 2015.
24. Council’s Engineering & Technical Services team advised
that the rationalisation of 119A May Road would need to
consider possible contamination from the adjoining industrial/commercial
properties, including a motor vehicle workshop to the northeast and a former
factory to the north. This will be investigated further should this site be
approved for disposal.
25. Through
the internal consultation undertaken, an expression of interest was received
from Watercare advising that it was investigating the Owairaka / Konini /
Hillsborough / Duke Zone Management Plan and that 119A May Road could be
suitable for a water pumping station. Watercare requested time to complete its
investigations.
26. In
June 2019, Watercare advised that it required 119A May Road for a water pumping
station in order to boost its pumping station ability for its water reservoirs
and to better utilise its water storage capacity. However, in November 2019
following further due diligence, Watercare withdrew its requirement for the site due to the development restrictions
caused by the right of way easements.
27. In
May 2020 Panuku was advised that Kāinga Ora proposed utilising the site for a potential tactical
urbanism project in the NZTA funded Innovating Streets programme. Following
further discussion with council departments and Kāinga Ora, Kāinga
Ora advised that 119A May Road could potentially be used as a crossing, but
then determined it isn’t required for this project.
28. 119A May Road
was included in council’s Emergency Budget public consultation undertaken
in June 2020. No site-specific comments regarding 119A May Road were
received.
29. As
no current or future council service use has been
identified for 119A May Road, it is
recommended for disposal.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
30. In
June 2016 Panuku staff attended a workshop with the Puketāpapa Local
Board, which provided informal feedback that supported retention of this site
for an undefined recreation purpose or for water infrastructure purposes.
31. In
July 2019 Panuku staff attended a second workshop with the Puketāpapa
Local Board advising of the proposed transfer of 119A
May Road to Watercare in accordance with s50 of the Public Works Act 1981.
32. The board provided informal feedback that its preference was to
retain the site for a recreation purpose. In response
Panuku requested council’s Parks and Recreation Policy team undertake a
review of their 2015 open space assessment. The Parks and Recreation Policy
team confirmed 119A May Road did not need to be retained due to its long, narrow
configuration, the restrictions on developing the site due to the right of way
easements in place and the provision of other quality open space in the
immediate area.
33. The
board also raised concerns regarding adjoining property owner and public access
for the remainder of site not required for the pumping station should Watercare
acquire the site. Panuku forwarded the board’s feedback to Watercare and
a response to the issues raised was sent to the board.
34. In March 2020
Panuku staff attended a further workshop with the
Puketāpapa Local Board, advising the board that Watercare had now
withdrawn its interest in the site. Additional information was also provided
relating to council’s ongoing obligations associated with the right of
way easements in place. The board requested further information relating to
historical illegal rubbish dumping, ongoing operational costs of maintaining
the site, the trees present on the site and whether the site was suitable for
development as a carbon sink.
35. In response Panuku received the following information from council
departments.
· Annual
operational costs for 119A May Road
are approximately $10,000;
· The
site has a mixture of native and exotics tree species present, none of which
are significant trees scheduled in the AUP;
· Development, including any ecological restoration project at 119A May Road is restricted due to the
site’s narrow configuration and the right of way easements for the five
adjoining properties; and
· No
incidents of rubbish dumping are recorded on council’s Geoops
system. However, it is known that 119AMay Road has been the subject of
community led rubbish cleanups.
36. This
report provides the board with an opportunity to consider the information
received and to formalise its views regarding the subject site.
Tauākī whakaaweawe
Māori
Māori impact statement
37. 12 mana whenua iwi authorities were contacted regarding the
potential sale of 119A May Road, Mt Roskill. The following feedback was received:
a) Te
Runanga o Ngāti Whatua
No feedback was received
regarding the subject site.
b) Ngāti
Whatua o Kaipara
No feedback was received
regarding the subject site.
c) Ngāti
Whatua Ōrākei
No feedback was received
regarding the subject site.
d) Te
Kawerau a Maki
No feedback was received
regarding the subject site.
e) Ngāi
Tai ki Tāmaki
No feedback was received
regarding the subject site.
f) Ngāti
Tamaoho
No feedback was received
regarding the subject site.
g) Te
ākitai - Waiohua
No feedback was received
regarding the subject site.
h) Ngāti
Te Ata - Waiohua
No feedback was received
regarding the subject site.
i) Ngāti
Paoa
No feedback was received
regarding the subject site.
j) Ngaati
Whanaunga
No feedback was received
regarding the subject site.
k) Ngāti
Maru
No feedback was received
regarding the subject site.
l) Ngāti
Tamatera
No feedback was received
regarding the subject site.
Ngā ritenga
ā-pūtea
Financial implications
38. Capital
receipts from asset recycling of property contribute to Auckland Plan outcomes
and the Emergency and 10-year budget (long term plan) by providing the council
with an efficient use of capital and prioritisation of funds to achieve its
activities and projects.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
39. 119A May Road is not required by
council for an identified current or future public work
requirement. Potential risks of retaining the property include the
ongoing maintenance costs of the site and the opportunity cost
to the council group of not realising the proceeds of sale for reinvestment in
strategically important activities identified in the Emergency Budget.
Ngā koringa ā-muri
Next steps
40. Following
receipt of the Puketāpapa Local Board’s resolution,
the proposed disposal of 119A May Road
will be considered by the Finance and Performance Committee in September 2020 as
part of Emergency Budget asset recycling programme.
41. Should council’s Finance and Performance Committee approve the
disposal of 119A May Road, the reserve status will need to be revoked. Final
revocation of the reserve status will be subject to completing the statutory
requirements of the Reserves Act 1977 and Local Government Act 2002, including
public advertising. A plan change seeking to change the AUP zoning from
Open Space – Informal Recreation to Business – Light Industry will
be undertaken concurrently as the reserve revocation to align the zoning with
the surrounding area.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Images of 119A May Road, Mt Roskill
|
23
|
Ngā kaihaina
Signatories
|
Author
|
Anthony Lewis - Senior Advisor, Portfolio Review,
Panuku Development Auckland
|
|
Authorisers
|
Letitia Edwards - Head of Strategic Asset Optimisation
(Acting)
Ross Chirnside – Programme Lead Value for Money
Nina Siers - Relationship Manager for Maungakiekie-Tāmaki
Puketāpapa
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
Approval of the Puketāpapa Local
Board Local Economic Development (ATEED) Work Programme 2020/2021
File No.: CP2020/10841
Te take mō te
pūrongo
Purpose of the report
1. To
approve the Puketāpapa Local Board local economic development work programme 2020/2021.
Whakarāpopototanga matua
Executive summary
2. This report presents the board’s local
economic development work programme and associated
budgets for approval for delivery within the 2020/2021 financial year (see
Attachment A).
3. The
work programme responds to the following outcomes and objectives that the local
board identified in the Puketāpapa Local Board
Plan 2017:
· Thriving local economy and good job opportunities
4. The
COVID-19 pandemic has exerted considerable pressure on the council’s
financial position. In July 2020, the Governing Body adopted the
council’s Emergency Budget 2020/2021, which has reduced both capital and
operating budgets. However, locally driven initiatives (LDI) operational
funding has not been reduced.
5. The board provided feedback to staff on the projects it would like
to fund in a series of workshops. The board indicated its support for the
following projects, with budgets as listed below:
· Business Growth
Accelerator - $5,000
· Young Enterprise
Scheme - $1,000
6. The proposed work programme has a total value of $6,000, which can
be funded from within the board’s draft locally driven initiatives (LDI)
budget for the 2020/2021 financial year.
7. Updates on the delivery of this work programme will be provided
through the board’s quarterly performance reports.
|
Ngā tūtohunga
Recommendation/s
That the Puketāpapa Local
Board:
a) approve
the local economic development work programme
2020/2021 (Attachment A to the agenda report).
|
Horopaki
Context
8. Each
year, the local board decides which activities to allocate its annual budget
toward, through a series of workshops. The local board
feedback in these workshops have informed the work programme.
9. The
COVID-19 pandemic has exerted considerable pressure on the council’s
financial position, which has had flow on effects for the budgets available in
the 2020/2021 financial year. Given the new financial realities facing
Auckland, the council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those
anticipated prior to the COVID-19 pandemic. However, this does not
include a reduction of locally driven initiatives (LDI) operational funding.
10. The COVID-19
pandemic occurred part way through the planning cycle for the development of
the 2020/2021 local board work programmes. This led to local boards undertaking
a reprioritisation exercise for all proposed activity.
11. The work
programme responds to the outcomes and objectives that the local board
identified in the Puketāpapa Local Board Plan
2017. The specific outcome that is reflected in the work programme is:
· Thriving local economy and good job opportunities
Tātaritanga me ngā
tohutohu
Analysis and advice
12. The proposed
activities for delivery as part of the board’s local economic development
work programme 2020/2021 are detailed below. See Attachment A for further
detail.
Business
Growth Accelerator – $5,000
13. The Business Growth Accelerator aims to provide practical and accessible support to help micro
businesses recover from the COVID-19 crisis and enable them to grow their
business operation through innovation as well as learning best practice from
their peers. Micro-businesses are the target audience. A series of workshops
will be designed to develop business capability in the areas such as finance,
digital marketing, e-commerce capability, and social media promotion.
It’s envisaged that the workshops will be delivered online. These
workshops would be recorded and shared to wider business community.
Young Enterprise
Scheme – $1,000
14. Auckland Business Chamber, on behalf of the Young
Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES
is a practical, year-long programme for year 12 and 13 students.
15. Fostering
youth entrepreneurship is a key requirement for developing an innovative
economy and creating employment pathways for our young people. Through the
programme, students develop creative ideas into actual businesses, complete
with real products and services and real profit and loss. Students learn key work
skills and business knowledge including: business fundamentals, planning,
interpersonal relations, financial, decision making, reporting, risk management
and team work. YES helps create a culture of innovation and entrepreneurship
amongst Auckland’s young people.
16. The
funding from the local board will support the delivery of the overall YES
program, including the Kick Start days in February 2021 where the Auckland
Business Chamber will specifically acknowledge local board support. The Kick
start days are the first day students get to meet the Young Enterprise team,
and find out about their 2021 year, what YES is about, and what is in store for
them. All schools in the local board area that have shown an interest in YES
are invited. In addition, the invite is extended to those schools who have not
shown an interest to enable them to make a decision as to whether
to participate.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
17. Table
2 outlines the activities in the 2020/2021 work programme that have an impact
on greenhouse gas emissions or contribute towards climate change adaptation.
Table 2: Climate impact assessment of proposed activities
|
Activity name
|
Climate impact
|
|
Business
Growth Accelerator
|
The
programme will be delivered online and virtually. This will reduce need for
attendants to travel
|
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
18. The
work programme was developed through a collaborative approach by operational
council departments, with each department represented in the integrated team
that presented the draft work programme to the local board at a series of
workshops.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
19. The
proposed local economic development work programme has been considered by the
local board in a series of workshops from November 2019 to July 2020. The
views expressed by local board members during the workshops have informed the
recommended work programme.
20. The
activities in the proposed work programme align with the Puketāpapa Local
Board Plan 2017 outcomes.
Tauākī whakaaweawe
Māori
Māori impact statement
21. Table
3 outlines the activities in the 2020/2021 work programme that contribute
towards the delivery of specific Māori outcomes.
Table 3: Māori impact assessment of proposed activities
|
Activity name
|
Māori impact
|
|
Business
Growth Accelerator
|
Māori
businesses would benefit from participating in the course and further develop
their capabilities and business skills
|
|
Young Enterprise Scheme
|
In implementing the YES
Māori students at participating schools will be able to benefit from the
experience and learnings from the YES.
|
22. Where aspects
of the proposed work programme are anticipated to have a significant impact on
activity of importance to Māori then appropriate
engagement will be undertaken.
Ngā ritenga
ā-pūtea
Financial implications
23. The
proposed local economic development work programme budget for 2020/2021 is
$6,000 of the boards locally driven initiatives (LDI) operational budget. This
amount can be accommodated within the board’s total draft budget for
2020/2021.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
24. The COVID-19 pandemic could have a further negative impact on the
delivery of the local board work programmes if the COVID-19 Alert Level changes
(New Zealand’s 4-level Alert System specifies measures to be taken
against COVID-19 at each level). The deliverability of some activities will
decrease if there is an increase to the COVID-19 Alert Level.
25. Table
4 shows the identified significant risks associated with activities in the
proposed 2020/2021 work programme.
Table 4: Significant risks and mitigations for activities
|
Activity name
|
Risk
|
Mitigation
|
Rating after
mitigation
|
|
Business
Growth Accelerator
|
Budget from ATEED
to fund this programme is not available.
|
The project scope
will be reviewed and reduced to meet available budget level.
|
Medium
|
|
Business Growth Accelerator
|
The project supplier is unable to deliver
to the reviewed scope. Finding a new supplier is causing delay to the
programme delivery.
|
Multiple suppliers will be contacted
to ensure a suitable supplier is found as soon as possible
|
Low
|
|
Young
Enterprise Scheme
|
There is a risk
that the Kick Start days do not proceed due to changes in the COVID-19 alert
levels. As a result, the sponsorship provided to the Auckland Business
Chamber may not be required.
|
To maintain
contact with the Auckland Business Chamber on the running of the event to
ensure that if the events are cancelled the full impact on the need for the
local board support is identified.
|
Medium
|
26. Where a work
programme activity cannot be completed on time or to budget, due to unforeseen
circumstances, this will be signalled to the local board at the earliest
opportunity.
Ngā koringa ā-muri
Next steps
· Delivery
of the activity in the approved work programme will commence once approved and
continue until 30 June 2021. Activity progress will be reported to the local
board on a quarterly basis.
· Where
the work programme identifies further decisions and milestones for each
activity, these will be brought to the local board when appropriate.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Puketāpapa ATEED Work Programme 2020 - 2021
|
31
|
Ngā kaihaina
Signatories
|
Author
|
Jonathan Sudworth – Local Economic Development
Advisor - ATEED
|
|
Authorisers
|
John Norman – Strategic Plan Manager LED - ATEED
Nina Siers - Relationship Manager for Maungakiekie-Tāmaki
Puketāpapa
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
Approval of the Puketāpapa Local
Board’s Infrastructure and Environmental Services Work Programme
2020/2021
File No.: CP2020/10862
Te take mō te
pūrongo
Purpose of the report
1. To
approve the Puketāpapa Local Board’s environment work programme
2020/2021.
Whakarāpopototanga matua
Executive summary
2. This report presents the board’s environment work programme and associated budgets for approval for delivery
within the 2020/2021 financial year (see Attachment A).
3. The
work programme responds to the Puketāpapa Local Board Plan 2017 outcomes
‘connected communities with a sense of belonging’ and
‘treasured and enhanced natural environment’.
4. The
COVID-19 pandemic has exerted considerable pressure on the council’s
financial position. In July 2020, the Governing Body adopted the
council’s Emergency Budget 2020/2021, which has reduced
both capital and operating budgets. However, locally
driven initiatives (LDI) operational
funding has not been reduced.
5. The board provided feedback to Infrastructure and
Environmental Services staff on the projects it would like to
fund in anticipation of its reduced budgets in a series of workshops. The board
indicated its support for the following projects, with budgets as listed below:
· Bremner Avenue Te Auaunga restoration project - $6,500
· EcoNeighbourhoods - $30,000
· Home Energy Advice - $50,000
· Keith Hay Park plant maintenance - $2,000
· Low carbon activator - $40,000
· Low carbon network - $11,000
· Manukau Harbour Forum - $1,750
· Waikōwhai community pest plant control buffer - $15,000.
6. The proposed work programme has a total value of $156,250, which can
be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2020/2021 financial year.
7. In
addition to the above projects, $4,730 has been carried
forward from the board’s 2019/2020 Manukau Harbour Forum budget to the
2020/2021 financial year. This budget will support the continuation of the
forum’s work programme, which experienced delays in 2019/2020 due to COVID-19.
8. Updates on the delivery of this work programme will be provided
through the board’s quarterly performance reports.
|
Ngā tūtohunga
Recommendations
That the Puketāpapa Local
Board:
a) approve
its environment work programme 2020/2021 (Attachment A to the agenda report)
including associated budget as summarised in the table below:
|
Activity name
|
2020/2021
|
|
Bremner Avenue Te Auaunga restoration project
|
$6,500
|
|
EcoNeighbourhoods
|
$30,000
|
|
Home Energy Advice
|
$50,000
|
|
Keith
Hay Park plant maintenance
|
$2,000
|
|
Low carbon activator
|
$40,000
|
|
Low
carbon network
|
$11,000
|
|
Manukau Harbour Forum
|
$1,750
|
|
Waikōwhai
community pest plant control buffer
|
$15,000
|
|
Total
|
$156,250
|
b) note that the Manukau Harbour Forum was not completed in 2019/2020
and $4,730 of locally driven initiatives has been carried forward into the
2020/2021 financial year.
|
Horopaki
Context
9. Each
year, the local board decides which activities to allocate its annual budget
toward, through a series of workshops. The local board
feedback in these workshops have informed the work programme.
10. The COVID-19
pandemic has exerted considerable pressure on the council’s financial
position, which has had flow on effects for budgets available in the 2020/2021
financial year. Given the new financial realities facing Auckland, the council
has adopted an Emergency Budget 2020/2021, which has reduced
both capital and operating budgets from those anticipated prior to the COVID-19
pandemic. However, this does not include a reduction of
locally driven initiatives (LDI) operational funding.
11. The COVID-19
pandemic occurred part way through the planning cycle for the development of
the 2020/2021 local board work programmes. This led to local boards undertaking
a reprioritisation exercise for all proposed activity.
12. The
proposed work programme responds to the outcomes and objectives that the local
board identified in the Puketāpapa Local Board Plan 2017. The specific
outcomes that are reflected in the work programme are ‘connected
communities with a sense of belonging’ and ‘treasured and enhanced
natural environment’.
13. The
development of the work programme was also guided by the Puketāpapa Low
Carbon Action Plan.
Tātaritanga me ngā
tohutohu
Analysis and advice
14. The proposed work programme
is made up of activities continuing from previous financial years, including
ongoing programmes. It also includes new initiatives supported by the local
board.
15. The proposed
activities for delivery as part of the board’s environment work programme
2020/2021 are detailed below. See Attachment A for further detail.
Bremner Avenue Te
Auaunga restoration project – $6,500
16. To achieve
the local board plan objective ‘the mana of our harbour, waterways and
maunga is recognised’, the board has indicated that it would like to fund
a new project around weed control and volunteer planting at Bremner Avenue Te
Auaunga.
17. The $6,500
budget for this project will be used for contractor site
preparation, maintenance and planting.
EcoNeighbourhoods
– $30,000
18. To
achieve the local board plan objectives ‘people and businesses adopt
sustainable practices’ and ‘provision of more healthy and
affordable housing’, the board indicated it would like to continue to
fund the EcoNeighbourhoods project in the 2020/2021 financial year. The local
board funded $30,000 to EcoNeighbourhoods in 2019/2020.
19. An EcoNeighbourhood
group comprises of groups of six or more neighbours from different households
within the board area, with an objective to adopt sustainable practices and
increase resilience within their homes, lifestyles and neighbourhoods.
20. The $30,000
budget for 2020/2021 will enable at least six EcoNeighbourhood groups to
receive up to 12 hours of facilitation support from the project manager. The
groups can receive up to $1,000 worth of support including incentives,
discounts and training to support behaviour change.
21. The
activities that groups have undertaken included gardening workshops, applying
for food forest, planning community engagement stalls, trapping workshops and
holding a working bee to create waste-fabric re-usable shopping bags. Proposed plans
in 2020/2021 include local compost hubs, local berm gardens and growing food,
composting workshops, trapping workshops and a community tool shed.
Home Energy Advice
– $50,000
22. To achieve
the local board plan objectives ‘people and businesses adopt sustainable
practices’ and ‘provision of more healthy and affordable
housing’, the local board indicated it would like to support the Home
Energy Advice programme. This project merges the 2019/2020 Low Carbon
Lifestyles and Healthy Rentals projects.
23. This project
will contribute towards the local board plan objectives around ‘people
and businesses adopt sustainable practices’ and ‘provision of more
healthy and affordable housing’. It involves doorknocking homes in a
defined geographic area and doorstep conversations with residents. Targeted
advice is provided and behaviour change science is employed to elicit
commitments to actions that contribute to the project outcomes.
24. A minimum of
250 households will be engaged through this project in 2020/2021, providing
door-step advice and collecting baseline data. Approximately ten per cent of
the households engaged will also be eligible for practical interventions and
extra resources.
Keith Hay Park plant
maintenance – $2,000
25. To achieve
the local board plan initiative to ‘support projects and restoration
strategies that improve the health and amenity of waterways’, the local
board funded native planting beside the stream that runs through Keith Hay
Park, next to the Akarana Golf Course in 2017/2018. In the 2019/2020 financial
year the board allocated $2,000 towards planting and maintenance.
26. The proposed
2020/2021 project will fund three visits by a contractor to maintain these
riparian plantings in spring, summer and autumn. In addition, alligator weed
would be manually removed from the stream when water levels are low (late
summer or early autumn).
27. Benefits of
the project include restoring and improving local waterways and increasing
biodiversity by enhancing ecological corridors and riparian margins.
28. In 2021/2022,
maintenance of these plantings will be transferred to Community Facilities as
part of their overall maintenance of the local park.
New project: Low
carbon activator – $40,000
29. To achieve the local board plan objective ‘people and businesses
adopt sustainable practices’ and ‘well-planned, connected
neighbourhoods that are appealing and sustainable’ the local board
indicated would like to support a new Low Carbon Activator project in the
2020/2021 financial year.
30. The budget for 2020/2021 will support the appointment of an
activator to identify initiatives that achieve the carbon reduction targets set
by the local board and drive the implementation of the local board’s low
carbon action plan.
31. The activator will:
· developing a work
programme to implement the board’s low carbon action plan. This work
programme will also align with the new Auckland Climate Action Framework and
other emerging local opportunities
· report on progress in implementing the low carbon work programme and
achieving low carbon action plan outcomes
· supporting a range of
community-led and local business low carbon activities aligned to the low
carbon action plan
· working with mana whenua
and mātāwaka to identify and deliver low carbon outcomes for
Māori.
Low carbon network
– $11,000
32. To achieve
the local board plan objective ‘people and businesses adopt sustainable
practices’, the board funded the creation of a low carbon network in the
2017/2018 financial year. A low carbon network is a community-led network of
individuals, households, community groups, and businesses working together
within the local board area to promote, support and implement community level
low carbon activities. The local board allocated $11,000 towards the network in
2019/2020. Both the Waitematā and Whau local boards have indicated they
will continue to support the network in 2020/2021.
33. Staff
recommend that the local board allocate a further $11,000 towards the network
in 2020/2021 to support implementation of the local board’s
‘Becoming a low carbon community: An action plan’.
34. Participants
determine the direction of the network and priority areas they would like to
focus on through a low carbon broker. This could include activities such as:
· promoting
low carbon-related activities in the local board area to their networks via
online channels
· hosting and
supporting low carbon events that promote low carbon initiatives
· implementing
carbon reduction actions in accordance with the action plan.
Manukau Harbour
Forum – $1,750
35. To achieve
the local board plan objective ‘the mana of our harbour, waterways and
maunga is recognised’, the board has indicated that it would like to
continue to fund the Manukau Harbour Forum in the 2020/2021 financial year. The
board is one of nine local boards who make up the Manukau Harbour Forum
(Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki,
Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and
Whau Local Boards). All of these local boards border the Manukau Harbour and
have an interest in protecting and restoring the mauri of the Manukau Harbour.
36. In 2019/2020,
eight of the member local boards provided $8,000 and the Franklin Local Board
provided $6,000 to co-fund the Manukau Harbour Forum. This was allocated to a
number of activities, including a communications budget, a Manukau Harbour
Forum coordinator, SeaWeek engagement, and the South Auckland Young
Environmentalists group. Some activities planned for 2019/2020 were able to be
delivered within the financial year, due to COVID-19 restrictions. A combined
local board budget of $43,650 has been carried forward to support the
continuation of the forum’s work programme in the 2020/2021 financial
year.
37. Staff
recommend that each of the nine member boards contribute a further $1,750 each
towards the forum in the 2020/2021 financial year. This will allow for a total
budget (including the 2019/2020 carry forward) of $59,400 for the 2020/2021
financial year. Staff recommend that this funding supports:
· a
Manukau Harbour Forum coordinator to progress the aims of the forum, including
identifying desired outcomes for the Manukau Harbour Forum and completing a
stocktake of all work on water quality planned in the Manukau Harbour
catchments
· mana
whenua engagement on the future structure of the forum, and exploration of
opportunities for shared outcomes led by the forum’s coordinator
· funding
for a Youth Sustainability Wānanga which would involve students from all
nine member local board areas.
New project:
Waikōwhai community pest plant control buffer – $15,000
38. To achieve
the local board plan objective ‘treasured and enhanced natural
environment’, the board has indicated it would like to fund a new
community weed control buffer project for the 2020/2021 financial year.
39. This project will support private landowners living next to
high-value parks and reserves to control invasive weeds. The project will begin
with the coastal reserve area from Lynfield Cove to Hillsborough Bay to reduce
pest plants and animals on their properties.
40. The aim of the project is to reduce weed densities on private
properties and create a buffer to protect high-value parks and reserves from
continued weed invasion. This will include:
· identifying key buffer areas around Waikōwhai
· identifying target weed species to be included for control
· liaising with owners and
occupiers and undertake weed control with permission from the landowner
· providing advice and support for landowners and occupiers.
Activities carried forward from 2019/2020
41. To support the continuation of the Manukau Harbour Forum’s
work programme, $4,730 of the local board’s funding has been carried
forward from 2019/2020 to the 2020/2021 financial year. The forum’s work
programme was not fully completed in 2019/2020 due to COVID-19 restrictions.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
42. Table 1 outlines the activities in the 2020/2021 work programme that
have an impact on greenhouse gas emissions or contribute towards climate change
adaptation.
Table 1: Climate
impact assessment of proposed activities
|
Activity name
|
Climate
impact
|
|
Bremner Avenue Te Auaunga restoration project and Keith
Hay Park plant maintenance
|
Freshwater
ecosystems provide many ecosystem services such as flood mitigation, habitat
for native biodiversity and carbon sequestration. These services are enhanced
when the ecosystems are restored.
|
|
EcoNeighbourhoods
|
Projects aim to reduce carbon
emissions and increase community resilience to climate impacts, using
currently available solutions for immediate progress. Community climate
action involves local residents reducing or responding to climate change in
personal lifestyle or local community-based ways, creating new social norms.
|
|
Home Energy Advice
|
This
project aims to reduce emissions and increase community resilience by
lowering household energy consumption.
|
|
Low carbon
activator
|
This project aims to reduce
emissions by enabling implementation of priority actions in the board’s
low carbon action plan, including reducing energy use, increasing access to
active transport, changing purchasing habits, and reducing carbon footprints.
|
|
Low carbon network
|
This
project aims to increase community climate resilience by building community
connections and skills sharing
|
|
Manukau
Harbour Forum
|
This project
will provide resilience to the community by ensuring waterways and the marine
environment are protected and enhanced. Freshwater
and marine ecosystems provide many ecosystem services such as flood
mitigation, habitat for native biodiversity and carbon sequestration. These
services are enhanced when the ecosystems are restored.
|
|
Waikowhai community pest plant control buffer
|
Protection
of native trees through undertaking pest plant control will increase carbon
sequestration.
|
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
43. The work
programme was developed through a collaborative approach by operational council
departments, with each department represented in the integrated team that
presented the draft work programme to the local board at a series of workshops.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
44. The projects
proposed for inclusion in the board’s environment work programme will
have positive environmental outcomes across the Puketāpapa Local Board
area. Particular focus areas for the 2020/2021 work programme include Te
Auaunga (including the stream in Keith Hay Park and the stream that runs
through Freeland Reserve), Waikōwhai Bay, and energy efficiency
initiatives for rental housing across the local board area.
45. The projects
noted above align with the local board plan outcome ‘treasured and
enhanced natural environment’ and social outcome, ‘urban
development meets community needs’. The proposed environment work
programme has been considered by the local board in a series of workshops from
November 2019 to July 2020. The views expressed by local board members during
the workshops have informed the recommended work programme.
Tauākī whakaaweawe
Māori
Māori impact statement
46. It is
recognised that environmental management, water quality and land management
have integral links with the mauri of the environment and concepts of
kaitiakitanga.
47. Table 2 outlines the activities in the
2020/2021 work programme that contribute towards the delivery of specific
Māori outcomes.
Table 2:
Māori impact assessment of proposed activities
|
Activity name
|
Māori impact
|
|
Bremner Avenue Te Auaunga restoration project and Keith
Hay Park plant maintenance
|
The restoration work supported through these budgets will
increase the mauri of streams in the Puketāpapa Local Board area.
|
|
Home
Energy Advice
|
This project
does not specifically target the housing
needs of
Māori communities, however according to 2013
census data
Māori are more likely to live in rental
housing. The
home energy advice project will increase
opportunities
for promoting and improving living
standards
that could contribute to better Māori health and wellbeing.
|
|
Low carbon activator
|
The
activator will work with mana whenua and mataawaka to identify and deliver
low carbon outcomes for Māori.
|
|
Manukau
Harbour Forum
|
Mana whenua have expressed
particular interest in improving Te Manukanuka o Hoturoa (the
Manukau Harbour). In May 2019, the Manukau Harbour Forum members indicated
that they would like to fund mana whenua engagement and support. This is
proposed to occur in the 2020/2021 financial year, led by the coordinator.
|
48. Where aspects
of the proposed work programme are anticipated to have a significant impact on
activity of importance to Māori then appropriate
engagement will be undertaken.
Ngā ritenga
ā-pūtea
Financial implications
49. The proposed
environment work programme budget for 2020/2021 is $156,250 of the boards locally
driven initiatives (LDI) operational budget. This amount can be accommodated
within the board’s total draft budget for 2020/2021.
50. The attached
work programme also includes a $4,730 LDI carry forward for the continuation of
the Manukau Harbour Forum’s 2019/2020 work programme.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
51. The COVID-19
pandemic could have a further negative impact on the delivery
local board work programmes if the COVID-19 Alert Level changes (New
Zealand’s 4-level Alert System specifies measures to be taken against
COVID-19 at each level). The deliverability of some
activities will decrease if there is an increase to the COVID-19 Alert Level.
52. Table 3 shows
the identified significant risks associated with activities in the proposed
2020/2021 work programme.
Table 3: Significant risks and mitigations for activities
|
Activity name
|
Risk
|
Mitigation
|
Rating after
mitigation
|
|
Bremner Avenue
Te Auaunga restoration and Keith Hay Park plant maintenance projects
|
There is a risk
around the availability of a suitable contractor to carry out the projects.
|
These projects
will likely be continued by the same contractor this financial year.
|
Low
|
|
EcoNeighbourhoods
|
The collective knowledge of this
project sits with three people (two contractors and a staff member), should
both contractors be lost then there would be a significant workload to
maintain the project.
|
The contractors have confirmed that they
will continue with this programme in 2020/2021 if it is funded by the board,
so this risk is considered low.
|
Low
|
|
Home Energy
Advice
|
Home energy
efficiency initiatives are most successful when delivered in colder months as
participants are more receptive when power bills are high and houses are cold
and damp. This creates a risk for delivering the project in the financial
year.
|
The project will
commence as soon as possible following local board approval. The board will
receive updates on delivery and proposed options to address any challenges
through its quarterly performance reports.
|
Medium
|
|
Low carbon activator
|
Implementing the local board's low
carbon action plan and projects recommended by the low carbon activator may
require additional project funding in future years.
|
The Puketāpapa Local Board has indicated a commitment to climate change
mitigation and adaptation projects, so this risk is considered low.
|
Low
|
|
Low carbon
network
|
The success of
the low carbon network is dependent on the motivation of the community and
membership being willing to be involved and act.
|
The facilitator
will support the engagement process and generate interest. Participation in
the network will be monitored regularly to ensure there is sufficient
community interest.
|
Low
|
|
Manukau Harbour Forum
|
This project is dependent on the sourcing
of a suitable contractor to coordinate the forum.
Low attendance of the forum would
mean that coordinator hours do not achieve value for money in times spent
organising meetings and activities.
There is a risk that the make up and
direction of the forum may change pending discussions with the
Environment and Climate Change Committee on the forum.
|
A coordinator is currently contracted
for quarter one 2020/2021. This coordinator has indicated that they could
continue to support the forum for the remainder of the financial year,
subject to the forum’s agreement to continue to fund this role.
Staff will schedule bimonthly
meetings well in advance to ensure members can prioritise attendance.
The current work programme of the
forum will be a consideration of any recommendations around the make up and
or direction of the forum and or Manukau Harbour investment.
|
Low
|
|
Waikōwhai
Community Pest Plant control buffer
|
The
sustainability of the programme will require community leadership and
co-ordination to support both individuals and groups across the local board
area.
|
In 2019/2020 this
programme ran successfully in Albert-Eden despite interruption from COVID-19.
Contractors will use a similar approach to ensure ongoing support for the
project.
|
Low
|
53. Resourcing of the proposed work programme is based on current staff
capacity within departments. If changes to staff capacity have an impact on
work programme delivery, this will be signalled to the local board at the
earliest opportunity. Staff will also signal if any other unforeseen
circumstances may impact on the delivery of the activities outlined in this
report, alongside options to address such challenges.
Ngā koringa ā-muri
Next steps
54. Delivery of
the activity in the approved work programme will commence once approved and
continue until 30 June 2021. Activity progress will be reported to the local
board on a quarterly basis.
55. Where the
work programme identifies further decisions and milestones for each activity,
these will be brought to the local board when appropriate.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Puketāpapa IES Work Programme
|
43
|
Ngā kaihaina
Signatories
|
Author
|
Nick FitzHerbert - Relationship Advisor
|
|
Authorisers
|
Barry Potter - Director Infrastructure and
Environmental Services
Nina Siers - Relationship Manager for Maungakiekie-Tāmaki
Puketāpapa
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
Approval of the Puketāpapa Local
Board Community Facilities Work Programme 2020 - 2023
File No.: CP2020/10702
Te take mō te
pūrongo
Purpose of the report
1. To
approve the Puketāpapa Local Board Community Facilities Work Programme
2020/2021 and approve the 2021/2022 and 2022/2023 Work Programmes in principle.
Whakarāpopototanga matua
Executive summary
2. The Community Facilities department is responsible for the building,
maintaining and renewing of all open spaces and community buildings. This
includes the community leasing and licensing of council-owned premises.
3. This report presents the Puketāpapa Local Board’s Community Facilities Work Programme and associated
budgets for approval for the 2020/2021 financial year and for approval in
principle for the subsequent two financial years, 2021/2022 and
2022/2023 (see Attachment A).
4. The
work programme responds to the following outcomes and objectives that the local
board identified in the Puketāpapa Local Board Plan 2017:
· Connected
communities with a sense of belonging
· Improved wellbeing
and safety
· Thriving local
economy and good job opportunities
· Transport choices
meet our varied travel needs
· Urban development
meets community needs
· Vibrant and popular
parks and facilities
· Treasured and
enhanced natural environment.
5. The council’s financial position has been severely impacted by
the COVID-19 pandemic. Council’s Emergency Budget for 2020/2021 has
reduced both capital and operating budgets from those anticipated prior to the
COVID-19 pandemic.
6. The reduction in anticipated budgets has required the
reprioritisation of projects and activities that can be accommodated within the
local board’s revised budget.
7. The local board provided feedback to staff on the projects it would
like to fund in anticipation of its reduced budgets in a series of workshops
between November 2019 and July 2020.
8. A number of projects in the work programme for the 2021/2022 or
2022/2023 financial years have been identified as part of the Risk Adjusted
Programme (RAP). Approval is sought for these projects to commence at the
beginning of the 2020/2021 year so that they can be delivered early in the
event that projects approved for delivery in 2020/2021 are delayed for any
unforeseen reason.
9. The work programme includes projects proposed to be funded from
regional programmes, including local and sports field development (growth),
coastal renewals, slips prevention and the Natural Environment Targeted Rate
programmes. Inclusion of these projects in the local board work programme is
subject to approval by the relevant Governing Body committees.
10. It is recommended that the local board approve the inclusion of these
projects in the work programme and provide feedback for consideration by the
relevant Governing Body committees.
11. Additionally, there are some external sources of funding not held by
council that contribute to projects such as Panuku and Auckland Transport
funding.
12. Updates on the delivery of this work programme will be provided
through the local board’s quarterly performance reports.
|
Ngā tūtohunga
Recommendation/s
That the Puketāpapa Local
Board:
a) approve
the Community Facilities Work Programme 2020/2021 and associated budget.
(Attachment A – Build, Maintain, Renew and Attachment B –
Community Leases to the agenda report).
b) approve
in principle the Community Facilities Work Programme 2021/2022 and 2022/2023.
(Attachment A – Build, Maintain, Renew and Attachment B –
Community Leases to the agenda report).
c) approve
the Risk Adjusted Programme (RAP) projects identified in the work programme
(Attachment A to the agenda report) as projects that will commence and may be
delivered in advance of the expected delivery year, if required to meet
expected financial expenditure for the 2020/2021 financial year.
d) note
that approval of budget allocation in the 2020/2021 year for multi-year
projects implies the local board’s support for the projects in their
entirety.
e) note
that the inclusion in the work programme of projects that are funded from the
Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development
and Natural Environment Targeted Rate budgets are subject to approval of the
identified budget allocation by the relevant Governing Body committees.
f) provide
feedback for consideration by the relevant Governing Body committees in
relation to the projects funded from the Coastal Renewals, Slips Prevention
and Local Parks and Sports Field Development budgets.
g) note that budget allocations for all projects in the Community
Facilities Work Programme are best current estimates, and
amendments may be required to the work programme to accommodate final costs
as the year progresses.
|
Horopaki
Context
13. Work
programmes are presented to local boards for approval each year. The 2020 – 2023 Community Facilities Work Programme, detailed
in the attachments, contains information on all proposed projects to be
delivered by Community Facilities, including capital works projects, leasing
and operational maintenance. The projects identified in the work programme have
been prioritised for investment based on a combination of local board feedback
through a series of workshops, staff assessments of assets and key stakeholder
input.
14. The COVID-19
pandemic has exerted considerable pressure on the council’s financial
position, which has had flow on effects for the budget for the 2020/2021
financial year. Given the new financial realities facing Auckland, council has adopted an Emergency Budget 2020/2021,
which has reduced both capital and operating budgets from
those anticipated prior to the COVID-19 pandemic.
15. The COVID-19
pandemic occurred part way through the planning cycle for the development of
the 2020/2021 work programme. This resulted in a disruption to the work
programme development process, including requiring a reprioritisation exercise
for all proposed activity.
16. The work
programme responds to the outcomes and objectives that the local board
identified in the Puketāpapa Local Board Plan 2017. The specific outcomes
that are reflected in the work programme are:
· Connected
communities with a sense of belonging
· Improved wellbeing
and safety
· Thriving local
economy and good job opportunities
· Transport choices
meet our varied travel needs
· Urban development
meets community needs
· Vibrant and popular
parks and facilities
· Treasured and
enhanced natural environment.
17. The
following adopted strategies and plans also guided the development of the work
programme:
· Puketāpapa
Local Board Plan 2017
· Puketāpapa Open
Space Network Plan
· Puketāpapa
Youth Voice (Puketāpapa Youth Summit 2018)
· Diversity in Parks
report
· Greenways Plan
review 2017.
18. The Community Facilities Work Programme is a
three-year programme, this clearly demonstrates the phasing of project delivery
and enables the organisation to prepare for delivery. The local board is
asked to approve a new three-year work programme each year (approve year one
and approve in principle years two and three).
Tātaritanga me ngā
tohutohu
Analysis and advice
19. The proposed
work programme is made up of activities continuing from previous financial
years and new initiatives supported by the local board.
20. Due to
COVID-19 impacts, the Emergency Budget means that the budgets available to the
local board are reduced from those previously anticipated and as a result, some
activity that was previously proposed for 2020/2021 has been deferred or
removed from the draft work programme through a reprioritisation exercise.
Capital works
programme
21. Investment
in the capital works programme will ensure that council facilities and open
spaces in Puketāpapa Local Board area remain valuable and
well-maintained community assets.
22. The
overall capital works programme includes projects for
which the local board has discretion to allocate budget, referred to as the
local programme, and projects from regional programmes.
23. Specific projects within the work programme may have budget
allocated from two or more budget sources, including budgets from both
local and regional programmes.
24. The
work programme includes both new projects and existing projects that have been
continued from the previous financial year where those projects require
multiple years for delivery (multi-year projects). All projects include actual
anticipated spend as there will be no carry forward of capital funding from the
2019/2020 financial year.
Local
Programme
25. The
local programme includes those projects that the local board is funding from
its discretionary capex budgets, including:
· Renewals
The local board can allocate its renewals budget towards the renewal of any
council owned asset.
· Locally Driven
Initiative (LDI)
The local board has the discretion to allocate its LDI capex budget to any
projects that deliver a council asset or as a capital grant to a third party to
deliver an asset made available for public use. The Emergency Budget includes a
reduction in the LDI budget available for each local board from that
anticipated prior to the COVID emergency.
26. In
preparing recommendations for the local programme, a number of matters have
been considered, including:
· strategies and plans
· service assessment
input from Community Services
· asset condition
assessments
· input from
operational maintenance teams and staff working within facilities
· budget availability.
27. Table 1 shows
key projects included in the work programme.
Table 1: Key
projects in the work programme
|
ID
number
|
Activity
name
|
Activity
description
|
Budget
|
Total Budget
|
|
26216
|
Keith
Hay Park (South) - renew play space
|
Renewal
of the play space in the south. Due to extensive use by nearby schools and
child-care facilities, the current play space including the edging and
climbing frame will be renewed.
|
$213,560
|
$215,000
|
|
15215
|
Waikowhai Coast - coastal
boardwalk
- stage 2
|
Completion of the stage two
construction of the boardwalk from Bamfield Place to Taylors Bay Reserve,
ensures the Waikōwhai coast is enhanced and accessible.
|
$
79,424
|
$2,100,368
|
|
28312
|
Mt
Roskill War Memorial Park Hall - exterior and interior refurbishments
|
Exterior
and interior refurbishments FY20/21- investigation and design (seismic
assessment, heritage resource consent)
FY22/23-
physical works
|
$ 30,000
|
$180,000
|
28. The proposed
work programme in Attachment A contains:
· Number of projects (excluding leases and contract lines) over three years: 40.
· Indicative cost for proposed projects in the 2020/2021
financial year: $4,233,068.
Regional Programme
29. The Long-term
Plan 2018 - 2028 includes budgets which support the delivery of regional
programmes. These budgets are allocated to specific projects within a regional
programme by the Governing Body.
30. Where budget
is allocated to a project in the regional programme that falls within a local
board decision making allocation (e.g. a local park), that project is included
in the local board work programme. The local board then has decision making
responsibility for that project, within the parameters set by the governing
body, namely location, scope and budget. For Natural
Environment Targeted Rate (NETR) projects, the local board has decision making
responsibility within the parameters of the targeted rate framework and the
national kauri dieback programme standards for protection of kauri.
31. Regional
budgets include:
· Local
parks and sports field development (growth)
· Coastal
renewals
· Slips
prevention and remediation
· Natural
Environment Targeted Rate funding (NETR).
32. Projects in
the local parks and sports field development programme are identified and
prioritised based on consideration of a number of factors, including:
· Extent
to which residential growth is generating demand for the project
· Current
levels of provision
· Available
budget.
33. Projects in
the coastal renewals and slips prevention and remediation programme are
identified and prioritised based on consideration of a number of factors,
including:
· Asset
condition
· Relative
hazard and risk
· Available
budget.
34. The
allocation of budget to specific projects will be approved by the relevant
Governing Body committee post local board work programme adoption.
35. The local
board has an opportunity to provide formal feedback on the growth, coastal and
slips allocations, through resolution to this report, for consideration by the
relevant Governing Body committee prior to approval of the regional programmes.
36. The Natural
Environment Targeted Rate programme is a regional budget under the decision
making of the Environment and Climate Change Committee and reported to
individual local boards.
Capital
Programme Delivery
Cost estimates
subject to change
37. Budget
allocations within the work programme are best estimates only. Project costings
are subject to change and refinement as projects progress through the design
and delivery process. Greater clarity will be determined around the specific
work required and the cost of delivery of that work once the details are
defined.
38. The delivery
of individual projects is managed within the overall work programme budget for
each local board. Where significant changes to project budgets may need to be
considered, or if new projects are added to the work programme, changes may be
required to the programme to accommodate final project costs as the year
progresses.
Risk
adjusted programme
39. A number of
projects have been identified in the work programme as “risk adjusted
programme (RAP)” projects.
40. Approval
is sought for these projects to commence at the beginning of the 2020/2021 year
so that they can be delivered early in the event that projects approved for
delivery in 2020/2021 are delayed for any unforeseen reason
Changes to
the work programme
41. Local boards
have given a general delegation to the Chief Executive subject to terms and
conditions contained in the local board delegation protocols.
42. In relation
to work programmes, the delegation protocols require local boards to approve
work programmes annually and require staff to seek a decision from the board
for “any proposed variations to the approved work programme that may
result in an overspend.” The protocols also include a range of more
general requirements for reporting to boards, including “decisions of a
politically sensitive nature”, “any other matters specified by the
Local Board Chair”, and to report other matters on request of the Chair.
43. Staff propose
that in addition to proposed work programme variations “that may result
in an overspend”, other proposed variations that impact on the agreed
outcomes of approved projects or the delivery of the overall approved work
programme should also be referred to the board for a decision. Such changes
include:
· changes
to an approved projects activity description or activity benefit
· changes
to project budget or timing that impact other approved projects in the
programme
· cancellation
of a project
· addition
of a new project.
Operational
maintenance work programme
44. The regular
maintenance of all council-owned built and open space assets plays an important
part in:
· increasing
the long-term durability of Community Facilities assets
· improving
the safety of Community Facilities assets
· ensuring the
enjoyment of Community Facilities assets by the users.
45. In the
Community Facilities Work Programme, there are three line items dedicated to
all maintenance in the local board area:
· Full
Facilities Maintenance Contracts – these contracts include all buildings,
parks and open space assets, sports fields, coastal management, storm damage
response and streetscapes maintenance
· Arboriculture
Maintenance Contracts – these contracts include all tree management and
maintenance
· Ecological Restoration Maintenance
Contracts – these contracts include pest plant
management within ecologically significant areas and animal pest management
across all parks and reserves.
46. Staff will be
able to provide regular reporting on maintenance through monthly updates to the
local boards and through the quarterly report. Community Facilities is also
providing additional regular updates to all elected members on contractor
performance.
Leasing work
programme
47. Community
leases, commonly on public parks and reserves, are a valuable way in which the
council provides support to community organisations across the region. These
groups provide a wide range of community activities and services aligned with
recognised local priorities and are a key part of the mosaic of community
activity and infrastructure in Auckland.
48. The detailed
list of the community leases and licences that will expire or are due for
renewal over the 2020/2021 financial year is provided in Attachment B.
Following approval of the work programme staff will proceed with review and
renewal of these leases and licences as appropriate during the course of the
financial year.
49. Two
additional project lines include those leases and licences proposed to be
progressed in the 2021/2022 and 2022/2023 financial years respectively.
50. Straight
forward lease renewals without variations will be processed in accordance with
agreed delegations with a written memo to the local board
providing the opportunity for the local board to
request further information or a formal report. More complex community leases
will be reported to the local board at a business
meeting.
Locally
Driven Initiatives (LDI) operational activities
51. There
are two projects in the 2019/2020 Community Facilities Work Programme that had
budget allocated from the Puketāpapa Local Board locally driven
initiatives (LDI) operational budget 2019/2020, with a
combined budget allocation of $26,000.
52. These
projects have been included in the 2020/2021 work programme, and the LDI
operational budget allocations carried forward from 2019/2020 to 2020/2021
financial year.
53. In
addition to those projects carried forward there are no new LDI Opex projects
in the 2020/2021 programme.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
54. Many of the
activities in the 2020/201 work programme will have impact on greenhouse gas
emissions and contribute towards climate change adaptation. These impacts will
be considered as projects progress and will be reported to the local board at
future reporting opportunities. The sorts of impacts to be considered include:
· Maximum
upcycling and recycling of old material
· Installation
of energy efficiency measures
· Building design to ensure the maximum
lifetime and efficiency of the building is obtained
· Lifecycle impacts of construction
materials (embodied emissions)
· Exposure
of building location to climate change hazards (sea level rise, flooding
(floodplains), drought, heat island effect)
· Anticipated
increase in carbon emissions from construction, including contractor emissions
· Lifecycle impacts of
construction materials.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
55. The work
programme was developed through a collaborative approach by operational council
departments, with each department represented in the integrated team that
presented the draft work programme to the local board at a series of workshops.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
56. The Community Facilities Work Programme has been considered
by the local board in a series of workshops from November 2019 to July 2020.
The views expressed by local board members during the workshops have informed
the recommended work programme.
57. Community facilities and open spaces provide important community services to the people of the local
board area. They contribute to building strong, healthy and vibrant communities
by providing spaces where Aucklanders can participate in a wide range of
social, cultural, art and recreational activities. These activities improve
lifestyles and a sense of belonging and pride amongst residents.
58. The
activities in the proposed work programme align with the Puketāpapa Local
Board Plan 2017 outcomes.
Tauākī whakaaweawe
Māori
Māori impact statement
59. The Community Facilities Work Programme ensures that all facilities
and open space assets continue to be well-maintained assets that benefit the
local community, including Māori. When developing and delivering
work programmes consideration is given to how the activities can contribute to
Māori well-being, values, culture and traditions. Table 2 outlines the activities in the 2020/2021 work programme that
contribute towards the delivery of specific Māori outcomes.
Table 2:
Māori impact assessment of proposed activities
|
ID number
|
Activity name
|
Māori impact
|
|
26224
|
Puketāpapa -
Auckland Urban Forest (Ngahere) Strategy - Planting Plan
|
Delivering the
planting plan identified in the growing phase of the local board specific
implementation of Auckland's Ngahere Strategy.
|
|
26230
|
Te Kete Rukuruku (Māori naming
of parks and places)
|
Implementation of the Te Kete
Rukuruku -Māori naming of parks and places strategy, through the
development of new identified signage.
|
|
20640
|
Puketāpapa-
native forest restoration and ecological restoration programme
|
Ecological
program top-up to target particular areas across the local board, including
intensive ecological improvement, community education funding, and control
pest weeds.
|
|
16128
|
Te Auaunga Awa placemaking - Tohu
implementation
|
The local board has worked with mana
whenua to develop a vision and restoration strategy for the upper catchment
of Te Auaunga / Oakley Creek. A project is underway to deliver a number of
those placemaking outcomes, which include for wayfinding and interpretive
signage, trail markers, storytelling and Tohu implementation at significant
sites along the Oakley Creek in the Puketāpapa Local Board area.
|
60. Karanga Atu! Karanga Mai! relationship approach responds to
Māori aspirations and delivers on council’s statutory obligations
and relationship commitments to Māori. It guides
staff to deliver on agreed work programme activities and support the local
board to achieve the outcomes in its local board plan.
61. Where aspects
of the proposed work programme are anticipated to have a significant impact on
activity of importance to Māori then appropriate
engagement will be undertaken.
Ngā ritenga
ā-pūtea
Financial implications
62. Financial
implications of COVID-19/Emergency Budget have resulted in a reduced renewals
budget per local board and significantly reduced development budgets such as
growth.
63. Table 3
summarises the relevant budgets, proposed allocation and the balance of
unallocated budget available.
Table 3: Budget
allocation
|
Local
Budgets
|
2020/2021
|
2021/2022
|
2022/2023
|
|
Renewals -
Budget
|
$543,643
|
$496,741
|
$1,005,209
|
|
Renewals -
Proposed Allocation
|
$543,643
|
$496,741
|
$1,005,209
|
|
Renewals -
Unallocated budget
|
$0
|
$0
|
$0
|
|
|
|
|
|
|
Growth and
Development - Allocation
|
$1,429,425
|
$1,100,000
|
$588,802
|
|
Coastal
Renewals - Allocation
|
$0
|
$0
|
$0
|
|
Slips Prevention - Allocation
|
$0
|
$0
|
$0
|
|
|
|
|
|
|
LDI Capex -
Proposed Allocation
|
$0
|
$813,362
|
$30,000
|
|
|
|
|
|
|
LDI Opex -
Proposed Allocation (including carry forwards)
|
$28,000
|
$8,000
|
$24,000
|
|
|
|
|
|
|
One Local
Initiative (OLI) Allocation
|
$0
|
$0
|
$0
|
|
|
|
|
|
|
LTP
Specific Projects
|
$434,000
|
$266,462
|
$294,000
|
|
|
|
|
|
|
External
Funding
|
$1,792,000
|
$0
|
$0
|
|
|
|
|
|
|
Kauri
Dieback (NETR) Funding
|
$0
|
$0
|
$0
|
64. The
proposed work programme can be accommodated within the available local board
budgets. Approval of the work programme does not have significant financial
implications, unless projects experience a significant
overspend or underspend.
65. Regular
updates on the delivery of the programme will be provided to the local board.
These updates will identify progress of all projects and potential amendments
to the approved programme including changes to budget allocation and timing.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
66. Where
a work programme activity cannot be completed on time, due to unforeseen
circumstances, this will be signalled to the local board at the earliest
opportunity. This risk is mitigated by utilising the risk adjusted
programme (RAP) to progress those projects identified as ready to proceed under
the RAP at the beginning of the financial year.
67. If
the proposed Community Facilities Work Programme is not approved at the
business meeting, there is a risk that the proposed projects may not be
delivered within the 2020/2021 financial year.
68. The COVID-19
pandemic could have a further negative impact on the delivery
local board work programmes if the COVID-19 Alert Level changes (New
Zealand’s 4-level Alert System specifies measures to be taken against
COVID-19 at each level). The deliverability of some
activities will decrease if there is an increase to the COVID-19 Alert Level.
Ngā koringa ā-muri
Next steps
69. Delivery
of the activity in the approved work programme will commence once approved and
continue until 30 June 2021. Activity progress will be reported to the local
board on a quarterly basis.
70. Where the
work programme identifies further decisions and milestones for each activity,
these will be brought to the local board when appropriate.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Puketāpapa Community Leases Work Programme 20 -
21
|
57
|
|
b⇩
|
Puketāpapa Community Facilities Work Programme
2021-2023 Build, Maintain, Renew
|
59
|
Ngā kaihaina
Signatories
|
Author
|
Rodney Klaassen – Work Programme Lead
|
|
Authorisers
|
Rod Sheridan - General Manager Community Facilities
Nina Siers - Relationship Manager for Maungakiekie-Tāmaki
Puketāpapa
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
Approval of the Puketāpapa Local
Board Community Services Work Programme 2020/2021
File No.: CP2020/11074
Te take mō te
pūrongo
Purpose of the report
1. To
approve the community services work programme 2020/2021.
Whakarāpopototanga matua
Executive summary
2. This report presents the local board’s community services work
programme and associated budgets for approval for delivery within the 2020/2021
financial year (see Attachment A).
3. The community services work programme includes activities to be
delivered by the following departments:
· Arts, Community and
Events.
· Libraries.
· Parks, Sport and
Recreation.
4. The
work programme responds to the following outcomes and objectives identified in
the Puketāpapa Local Board Plan 2017:
· Connected
communities with a sense of belonging.
· Improved
wellbeing and safety.
· Urban
development meets community needs.
· Vibrant
and popular parks and facilities.
· Treasured
and enhanced natural environment.
5. COVID-19
put significant pressure on Auckland Council’s finances. The Emergency
Budget 2020/2021 was adopted by Governing Body in July 2020 (GB/2020/76).
6. While
the budget has reduced capital and asset based services (ABS) operating
budgets, locally driven initiatives (LDI) operational funding has not been
reduced.
7. The local board provided feedback to staff on the activities it
would like to fund in anticipation of its reduced budgets in a series of
workshops.
8. The proposed work programme has a total LDI operational budget value
of $841,443, which can be funded from within the local board’s LDI
operational budget for the 2020/2021 financial year.
9. ABS
budgets were reduced due to the Emergency Budget and specific reductions have
been detailed in the Analysis and Advice section of this report. The local
board Customer and Community ABS operational budget for 2020/2021 is
$7,695,068. This budget is direct operational expenditure only and does not
include revenue and excludes depreciation and finance costs if
applicable.
10. Projects from
2019/2020 LDI operational budget have been carried forward where there was an
agreed scope and cost which have not been delivered. These are shown as
separate activity lines in the work programme.
11. Updates on the delivery of this work programme will be provided
through the local board’s quarterly performance reports.
|
Ngā tūtohunga
Recommendation/s
That the Puketāpapa Local
Board:
a) approve
the community services work programme 2020/2021 and associated budget
(Attachment A to the agenda report).
b) note
that activities with locally driven initiatives (LDI)
operational budget carried forward from 2019/2020 are included in the
work programme (Attachment A to the agenda report).
|
Horopaki
Context
12. Each year,
the local board decides which activities to allocate its annual budget toward,
through a series of workshops. Local board feedback from these
workshops have informed the work programme.
13. The work programme responds to local boards priorities as expressed
in its local board plan.
14. The
COVID-19 pandemic has exerted considerable pressure on council’s
financial position, which has had flow on effects for the budgets available in
the 2020/2021 financial year.
15. Given the new
financial realities facing Auckland, council has adopted an Emergency Budget
2020/2021.
16. The budget reduced both capital and operating budgets from those anticipated
prior to the COVID-19 pandemic. This does not include a reduction of locally driven initiatives (LDI) operational funding.
17. COVID-19
occurred part way through the planning cycle for the development of the
2020/2021 local board work programmes. This led to local boards undertaking a
reprioritisation exercise for all proposed activity.
18. Table 1 shows
the business objectives and strategic alignment for community services
departments. These also guided the development of the work programme.
Table 1: Adopted
community-based strategies and plans
|
Department
|
Business objectives
|
Strategies and plans
|
|
Arts, Community and Events
|
Provision of services, programmes, events and facilities
that strengthen and connect communities and create a sense of belonging and
pride
|
· Hire Fee Framework
· Events Policy
· Toi Whītiki
· Thriving Communities
|
|
Libraries
|
Provision of
library services and programmes that support Aucklanders with reading and
literacy, and opportunities to participate in community and civic life
|
· Auckland
Libraries Strategy 2020
|
|
Parks, Sport and Recreation
|
Provision of services to actively engage Aucklanders to
lead healthy lives, connect with nature and value our cultural identity
|
· Parks and Open Space Strategic Action Plan
· Sport and Recreation Strategic Action Plan
· Auckland Growing Greener Framework
· Urban Ngāhere Strategy
|
Tātaritanga me ngā
tohutohu
Analysis and advice
19. The proposed
work programme is made up of activities continuing from previous financial
years, including annually occurring events or projects and ongoing programmes.
It also includes new initiatives supported by the local board.
Asset Based Services (ABS) operational activities
20. The Emergency
Budget reduced the anticipated asset based services (ABS) operational budgets
across all 21 local boards. This has required a reduction in asset based
services (ABS) operational budgets in the local board’s community venues,
libraries and facilities.
21. Staff provided advice about how services delivered from community
facilities could be adjusted to achieve the savings of the Emergency Budget.
Staff discussed proposed changes at workshops with the local board in July 2020.
22. Proposed
changes to community venues, facility programming and opening hours in response
to budget constraints are:
Community venues:
Wesley Community Centre and Roskill Youth Zone (RYZ)
23. Auckland Council provides art facilities,
community centres and hire venues that enable Aucklanders to run locally
responsive activities, promoting participation, inclusion, and connection.
24. Staff have been requested to provide advice about how the ACE venues
service can be adjusted to achieve the savings of the Emergency Budget.
25. The total proposed savings for ACE venue in Puketāpapa local board area is $42,551:
|
|
Pre-COVID
programming budget
|
Savings at
3.5%
|
Total FY21
programming budget
|
|
RYZ
|
79,289.53
|
- 15,820.89
|
63,468.64
|
|
Wesley Community Centre
|
133,964.59
|
- 26,730.38
|
107,234.21
|
|
Total
|
213,254.12
|
- 42,551.27
|
170,702.85
|
26. The local board has the option to top this budget from their Locally
Driven Initiatives budget.
Libraries: Mt Roskill
Library
27. Libraries
will have no reductions to approved standard opening hours: 56 hours per week
across one library.
28. Efficiencies
will still be required and will be managed across the library network. Analysis
of staffing resource vs customer use has shown where efficiencies can be
achieved by optimising staffing levels within the local board area.
29. The local
programming budget has been reduced. There will be a reduction in the number of
external partners coming in to support programming, however, programmes will
continue to be run by staff within libraries for 2020/2021.
Pools and leisure centres
30. Maintaining
access to, and the safe provision of, core services is a minimum service level
that will continue:
· ensuring aquatic
facilities are available every day and are staffed with lifeguards
who can help people stay safe in the water
· ensuring leisure
centres are open and staffed to provide the local community with access to
active recreation services.
31. Staff
considered the following options to reduce budgeted spend and improve
operational efficiencies in pools and leisure centres:
· optimise services
based on utilisation and prioritise the communities that need our services the
most
· assess alternative delivery options, for example, contracting or
partnering to provide term, holiday and sports programmes
· adapt frequency of
value-add activities due to pressure on staff budgets and availability. For
example, use of aqua run in the pool or fitness boot camps.
32. At
the July 2020 workshop staff recommended that no additional LDI funding be
allocated for the pools and leisure service because operational efficiencies
and sustainable cost savings are achievable through ongoing business
improvement activities.
Locally Driven Initiatives (LDI) operational
activities
33. LDI
operational activities in the work programme respond to the local board plan
and local board feedback. Community services LDI activities are detailed at
Attachment A.
34. The
proposed work programme has a total LDI operational budget value of $841,443,
which can be funded from within the local board’s LDI operational budget
for the 2020/2021 financial year
35. The
Corporate and Local Board Performance team have identified projects from the
LDI operational budget 2019/2020 where there was an agreed scope and cost which
have not been delivered. Carry-forwards are expressed as separate activity
lines in the work programme.
COVID-19 impacts on the community were considered while
developing the work programme
36. Staff
acknowledge that our communities have faced significant challenges during the
COVID-19 pandemic lock down.
37. In preparing
recommendations for the 2020/2021 work programme, a number of COVID-19 related
matters have been considered. The 2020/2021 work programme seeks to prioritise
activity that responds to these needs:
· newly
vulnerable communities
· financial
constraints
· accessibility
restrictions
· community
resilience
· community
response and recovery.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
38. Table 2 outlines the activities in the
2020/2021 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.
Table 2: Climate
impact assessment of proposed activities
|
ID number
|
Activity name
|
Climate impact
|
|
141
150
|
Recreation
centre operations
Lynfield
Youth & Leisure Centre
Cameron
Pool Centre
|
In partnership with Community Facilities operations,
Pools and Leisure facility management teams are implementing opportunities to
reduce climate impacts, starting with reductions in water and energy
consumption.
|
|
142
|
Ecological volunteers
programme
|
Integrating nature into urban
environments:
• increase
in native forest/ urban cooling.
• offset
carbon emissions.
• protect
water quality by planting along rivers and coastlines.
• improve
our living environment.
• soil
retention, erosion control and flood mitigation and coastal protection.
• nitrogen
sequestration.
|
|
196
|
Ngahere
(Urban Forest) Growing programme
|
•
Increase in native forest/ urban cooling.
•
Offset carbon emissions.
•
Improve air quality, reduce UV exposure.
•
Improve water quality.
•
Reduce the load on stormwater infrastructure system through rainfall
interception by increasing tree canopy cover.
|
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
39. The work
programme was developed through a collaborative approach by operational council
departments, with each department represented in the integrated team that
presented the draft work programme to the local board at a series of workshops.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
40. The activities in the proposed work programme provide important
community services to the people of the local board area. Work programme
activities support the outcomes and objectives outlined
in the Puketāpapa Local Board Plan 2017.
41. They contribute to building strong, healthy, and vibrant communities
by providing services and spaces where Aucklanders can participate in a wide
range of social, cultural, art and recreational activities.
42. These activities improve lifestyles and a sense of belonging and
pride amongst residents.
43. The community
services work programme has been considered by the local board in a series of
workshops from November 2019 to July 2020. The feedback received from the
workshops has informed the proposed work programme.
Tauākī whakaaweawe
Māori
Māori impact statement
44. Table 3 outlines the activities in the
2020/2021 work programme that contribute towards the delivery of specific
Māori outcomes.
Table 3:
Māori impact assessment of proposed activities
|
ID number
|
Activity name
|
Activity
description
|
|
200
|
Te Kete Rukuruku
tranche two
|
Māori naming (and associated story telling) of parks
and places in partnership with mana whenua to value and promote
Auckland’s Māori identity and use of te reo Māori.
|
|
983
|
Manu Aute Kite Day
|
Deliver the
Manu Aute Kite Day event to celebrate the festival of Matariki.
|
|
989
|
Māori
Responsiveness Puketāpapa
|
Identify opportunities to work with mana whenua and
mataawaka to increase responsiveness to local Māori priorities and
associations.
|
|
1293
|
(Libraries) Whakatipu i te reo
Māori - we grow the Māori language
Celebrating te ao Māori and
strengthening responsiveness to Māori - Puketāpapa
|
Champion and
embed te reo Māori in everyday communication.
Celebrate and
promote te ao Māori through events and programmes including regionally
coordinated and promoted programmes: Te Tiriti o Waitangi, Matariki and Te
Wiki o te Reo Māori.
Seek
opportunities to engage with local Iwi and mana whenua to collaborate on
initiatives.
|
45. Karanga Atu! Karanga Mai! relationship approach responds to
Māori aspirations and delivers on council’s statutory obligations
and relationship commitments to Māori. It guides
staff to deliver on agreed work programme activities and support the local
board to achieve the outcomes in its local board plan.
46. Where aspects
of the proposed work programme are anticipated to have a significant interest
or impact on activity of importance to Māori then
appropriate engagement will be undertaken.
Ngā ritenga
ā-pūtea
Financial implications
47. Activities are funded from one or multiple budget sources which
include: ABS operational expenditure and LDI operational expenditure.
48. The total
community services work programme LDI operational budget for 2020/2021 is $841,443. This budget was unaffected by the Emergency Budget.
49. ABS budgets
were reduced due to the Emergency Budget and specific reductions have been
detailed in the Analysis and Advice section of this report. The local board
Customer and Community ABS operational budget for 2020/2021 is $7,695,068. This budget is direct operational expenditure only and does not
include revenue and excludes depreciation and finance costs if applicable.
50. Each activity
line has a budget allocation, which covers the delivery for the 2020/2021
period. Where activity lines show a zero-dollar budget, this reflects that the
implementation costs are met through staff salary or other funding sources.
51. Where
activities are cancelled or no longer required during the financial year, the
local board can reallocate the budget to an existing work programme activity or
to create a new activity.
52. Project
where budget has been carried-forward from 2019/2020 are shown expressed as
separate activity lines in the work programme.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
53. The COVID-19
pandemic could have a further negative impact on the delivery local board work
programmes if the COVID-19 Alert Level changes. New Zealand’s 4-level
Alert System specifies measures to be taken against COVID-19 at each level.
54. The
deliverability of some activities will decrease if there is an increase to the
COVID-19 Alert Level. Some activities can be adapted to be delivered at
different COVID-19 Alert Levels.
55. Resourcing
of the work programmes is based on current staff capacity within departments.
If changes to staff capacity have an impact on work programme delivery, this
will be signalled to the local board at the earliest opportunity.
56. The key risks
for activities that are managed through the work programme are non-delivery,
time delays and budget overspend.
57. Where a work
programme activity cannot be completed on time, due to unforeseen
circumstances, this will be signalled to the local board at the earliest
opportunity.
58. As the work
programme includes ongoing activity and annually occurring events or projects,
the associated risks have been identified and managed in previous years.
Additional risk management for these activities is ongoing and can be reported
quarterly.
59. Risks and
mitigations for new activity lines were considered during the scoping phase.
There may be risks associated with trialling a new activity for the first year.
These will be continually assessed and reported to the local board through
quarterly reporting when required.
Ngā koringa ā-muri
Next steps
60. Delivery of
the activity in the approved work programme will commence once approved and
continue until 30 June 2021. Activity progress will be reported to the local
board on a quarterly basis.
61. Where the
work programme identifies further decisions and milestones for each activity,
these will be brought to the local board when appropriate.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Puketāpapa Community services work programme
2020/2021
|
77
|
Ngā kaihaina
Signatories
|
Authors
|
Graham Bodman - General Manager Arts, Community and
Events
Mirla Edmundson - General Manager Libraries &
Information
Mace Ward - General Manager Parks, Sports and
Recreation
|
|
Authorisers
|
Claudia Wyss - Director Customer and Community
Services
Nina Siers - Relationship Manager for Maungakiekie-Tāmaki
Puketāpapa
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
|
|
Puketāpapa
Local Board
20 August 2020
|
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Puketāpapa
Local Board
20 August 2020
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Albert Eden – Puketāpapa Ward
File No.: CP2020/10869
Te take mō te
pūrongo
Purpose of the report
1. To
enable the Albert-Eden-Puketāpapa Ward Councillors to verbally update the
Local Board.
Whakarāpopototanga matua
Executive summary
The ward councillors provide a verbal update.
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Ngā tūtohunga
Recommendation/s
That the Puketāpapa Local
Board:
a) thank
Albert-Eden-Puketāpapa Ward Councillors Cathy Casey and Christine
Fletcher for their update.
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Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Selina Powell - Democracy Advisor - Puketāpapa
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Authoriser
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Nina Siers - Relationship Manager for Maungakiekie-Tāmaki
Puketāpapa
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Puketāpapa
Local Board
20 August 2020
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Chairperson's Report
File No.: CP2020/10870
Te take mō te p,ūrongo / Purpose of the report
1. To provide the Chairperson, J Fairey, with an opportunity to update
local board members on the activities she has been involved with since the last
meeting.
Whakarāpopototanga matua / Executive summary
2. It is anticipated that the Chairperson will speak to the report at
the meeting.
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Ngā tūtohunga / Recommendation/s
That the Puketāpapa Local
Board:
a) receive Chair, Julie Fairey’s report for July 2020.
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Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩
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Chair, Julie Fairey's Report - 01 July - 31 July 2020
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93
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Ngā kaihaina / Signatories
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Author
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Selina Powell - Democracy Advisor - Puketāpapa
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Authoriser
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Nina Siers - Relationship Manager for Maungakiekie-Tāmaki
Puketāpapa
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Puketāpapa
Local Board
20 August 2020
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Puketāpapa
Local Board
20 August 2020
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Board Member Reports
File No.: CP2020/10871
Te take mō te pūrongo / Purpose of the report
1. To provide an update to the local board members on the activities
they have been involved with since the last meeting.
Whakarāpopototanga matua / Executive summary
2. It is anticipated that Local Board members will speak to their
reports at the meeting.
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Ngā tūtohunga / Recommendation/s
That the Puketāpapa Local
Board:
a) receive the member reports for July 2020.
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Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩
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Harry Doig's report, 01 July - 31 July 2020
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99
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b⇩
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Ella Kumar's report, 01 July - 31 July 2020
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101
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c⇩
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Bobby Shen's report, 01 July - 31 July 2020
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103
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d⇩
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Jonanthan Turner's report, 05 June - 31 July 2020
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107
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Ngā kaihaina / Signatories
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Author
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Selina Powell - Democracy Advisor - Puketāpapa
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Authoriser
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Nina Siers - Relationship Manager for Maungakiekie-Tāmaki
Puketāpapa
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Puketāpapa
Local Board
20 August 2020
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Puketāpapa
Local Board
20 August 2020
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Puketāpapa
Local Board
20 August 2020
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Puketāpapa
Local Board
20 August 2020
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Puketāpapa
Local Board
20 August 2020
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Governance Forward Work Programme
Calendar
File No.: CP2020/10872
Te take mō te
pūrongo
Purpose of the report
1. To
present the Puketāpapa Local Board with its updated governance forward
work programme calendar (the calendar).
Whakarāpopototanga matua
Executive summary
2. The
calendar for the Puketāpapa Local Board is in Attachment A. The
calendar is updated monthly reported to business meetings and distributed to
council staff.
3. The
calendar was introduced in 2016 as part of Auckland Council’s quality
advice programme and aims to support local boards’ governance role by:
· ensuring
advice on meeting agendas is driven by local board priorities
· clarifying
what advice is expected and when
· clarifying
the rationale for reports.
4. The
calendar also aims to provide guidance for staff supporting local boards and
greater transparency for the public.
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Ngā tūtohunga
Recommendation/s
That the Puketāpapa Local
Board:
a) receive
the governance forward work programme calendar for August 2020.
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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20200820 Governance Forward Work Programme
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113
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Ngā kaihaina
Signatories
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Author
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Selina Powell - Democracy Advisor - Puketāpapa
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Authoriser
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Nina Siers - Relationship Manager for Maungakiekie-Tāmaki
Puketāpapa
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Puketāpapa
Local Board
20 August 2020
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Puketāpapa
Local Board
20 August 2020
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Record of Puketāpapa Local Board
Workshop Notes
File No.: CP2020/10877
Te take mō te
pūrongo
Purpose of the report
1. To
provide a summary of Puketāpapa Local Board (the Board) workshop notes.
Whakarāpopototanga matua
Executive summary
2. The
attached summary of workshop notes provides a record of the Board’s
workshops held in July 2020.
3. These
sessions are held to give informal opportunity for board members and officers
to discuss issues and projects and note that no binding decisions are made or
voted on at workshop sessions.
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Ngā tūtohunga
Recommendation/s
That the Puketāpapa Local
Board:
a) receive
the Puketāpapa Local Board workshop notes for: 16 July 2020, 20 July,
23 July 2020, 30 July 2020 and 06 August 2020.
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Puketāpapa Local Board Workshop Record, 16 July
2020
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117
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b⇩
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Puketāpapa Local Board Workshop Record, 20 July
2020
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121
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c⇩
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Puketāpapa Local Board Workshop Record, 23 July
2020
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123
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d⇩
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Puketāpapa Local Board Workshop Record, 06 August
2020
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125
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Ngā kaihaina
Signatories
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Author
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Selina Powell - Democracy Advisor - Puketāpapa
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Authoriser
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Nina Siers - Relationship Manager for Maungakiekie-Tāmaki
Puketāpapa
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Puketāpapa
Local Board
20 August 2020
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Puketāpapa
Local Board
20 August 2020
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Puketāpapa
Local Board
20 August 2020
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Puketāpapa
Local Board
20 August 2020
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Puketāpapa
Local Board
20 August 2020
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ATTACHMENTS
Item 8.1 Attachment a 20200820 Raise Up
Puketāpapa Local Board Update
Page 131
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Puketāpapa
Local Board
20 August 2020
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