Agenda of Papakura Local Board

No.	Title	Page
a ⇩	Auckland Transport August 2020 report to the Papakura Local Board	13

Papakura Local Board

26 August 2020

Road Name Approval for a New Public Road and Two Public Road Name Extensions at 200-252 Park Estate Road, Hingaia

File No.: CP2020/09711

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Papakura Local Board to name one new public road, and for two existing public road names to be extended, for a subdivision at 200-252 Park Estate Road, Hingaia, by Hugh Green Limited.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland.

3. On behalf of Hugh Green Limited (the applicant), agents Civil Plan Consultants Ltd have proposed the following names for consideration by the local board for the newly created public road known as ‘Road 6’ at 200-252 Park Estate Road, Hingaia:

· Road 6 (public road), applicant’s preferred name: Parkmore Drive

· Alternative options:

- Newtown Street - Three Trees Street - Sixty Acres Drive - Woodpark Drive

- Rockhill Road - Slatehill Street - Woodhill Drive - Woodtown Drive - Winterhill Drive

4. Any of the proposed road name options for Road 6 would be acceptable for the local board to approve for use in this location, having been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met, and the names are not duplicated anywhere else in the region. Mana whenua have also been consulted

5. As part of the same subdivision at 200-252 Park Estate Road, Hingaia, two existing public roads are being extended: Park Green Avenue and Port Way. These names were already approved by the Papakura Local Board under resolution PPK/2019/177. The physical extension of these roads was approved by way of resource consent under the RMA. However, in order to extend the road names across the new sections of land that are now vested as public road, formal approval is required from the local board.

6. In addition, the applicant would like to know whether the local board consider any of the ‘alternative name options’ undesirable, so that they can be removed from future road naming applications for this development and it’s various stages that are yet to be completed.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the name ‘Parkmore Drive’ for the new public road known as ‘Road 6’, created by way of subdivision at 200-252 Park Estate Road, Hingaia, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references SUB60343387 and BUN60343386)

b) approve the extension of two existing public road names, being ‘Park Green Avenue’ and ‘Port Way’ from Papakura Local Board resolution PPK/2019/177, so that these names can be extended across the newly formed sections of public road in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references SUB60343387 and BUN60343386)

c) provide feedback on whether any of the remaining alternative name options provided by the applicant are undesirable, so that they can be removed from future road naming applications for this development.

Horopaki

Context

7. Resource consent reference SUB60343387 (BUN60343386) was issued on 19^th December 2019 for a multi-stage subdivision to develop land off Park Estate Road, Hingaia, including the creation of several new public roads.

8. This report deals with the naming of new public Road 6 and the extension of two existing public roads; ‘Park Green Avenue’ and ‘Port Way’, which were previously named under Papakura Local Board resolution PPK/2019/177. As ‘Park Green Avenue’ and ‘Port Way’ have now been extended, formal approval from the local board is required in order to extend these names across the newly formed sections of public road.

9. All three roads are shown on Attachment A, including site and location plans.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

11. Auckland Council’s road naming criteria typically require that road names try to reflect local themes, with the use of Māori names being actively encouraged. Theme examples include:

- a historical, cultural, or ancestral linkage to an area; or

- a particular landscape, environmental, or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

12. The proposed names for new Road 6 come from the applicant Hugh Green Limited’s native Ireland and more specifically County Donegal in Ireland’s northwest. The company have developed numerous other sites in the area and existing road names already approved in the area follow the same theme, such as Buncrana Place, Cooladerry Place, Drumkeen Place and Kilmacrennan Drive, which are all also named after towns of County Donegal. The proposed names for this development are in line with this established theme in the local area.

13. The applicant has provided the following description of how these names link to the local area:

Background and Reason for Proposed Names (as described by applicant):

“Hugh Green Limited (the applicant), Derryveagh Developments Limited (the owner of 180 and 200 Park Estate Road) and Gateway Auckland Limited (the owner of 252 Park Estate Road) are wholly owned subsidiaries of the Hugh Green Group.

Hugh Green left Ireland in 1949 and created the Green & McCahill Construction Company in Auckland in 1953. The company was responsible for many major New Zealand construction projects from this time through to the 1980s. In recent times the company has become more investment focused whilst maintaining its link with the construction industry through development of its land holdings throughout the Auckland region.

A common theme of the company’s land developments is the naming of new roads after places and townlands from Hugh Green’s native Ireland and more specifically County Donegal in Ireland’s northwest.

This is consistent with Hugh Green Limited’s previous development on the opposite side of the motorway from the subject site (along Parkhaven Drive), which includes the street names Buncrana Place, Cooladerry Place, Drumkeen Place and Kilmacrennan Drive which are all named after towns of County Donegal.

Similarly, Hugh Green Limited has developed Donegal Glen in Flat Bush over multiple stages which have included a vast number of road names based on townlands and other locations in County Donegal. These include Carrickdawson Drive, Castlederg Drive, Drumbuoy Drive, Drumfad Road, Greenan Drive, Drumconnell Drive and Tir Conaill Avenue.

As a professional developer, Hugh Green Group wishes to retain an identity with the land long after it has been constructed and communities have been established. The only opportunity to leave an erstwhile mark on the development is by our selection of the street names. Land at Park Estate Road, Hingaia, has been retained and farmed by the Hugh Green Group of companies since 1989.”

14. The names proposed by the applicant have been assessed to ensure that they meet Auckland Council’s Road Naming Guidelines and the National Addressing Standards for road naming. All technical standards are met and the names are not duplicated anywhere else in the region. Mana whenua have also been consulted and more information on this is provided in the Maori Impact Statement section of this report.

15. A large pool of alternative name options has been provided by the applicant, as there will be many more roads to name as part of the wider development at this address in later stages. These will be dealt with by separate road naming applications, but the applicant requests that the local board review the names and comment now if any are undesirable, so that they can be removed from future applications.

16. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable and not duplicated elsewhere in the region. However, the following minor similarities are noted regarding the list of alternative name options:

· Rockhill Road - there is a Rosehill Drive within 1km with a minor risk of confusion.

· Woodhill Drive and Woodtown Drive - there are already multiple roads across the region with ‘Wood’ in the name, creating minor potential for confusion.

17. Any of the proposed road types would be acceptable for Road 6, suiting the form and layout of this road, as per the Auckland Council Road Naming Guidelines.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The report seeks the local board’s decision and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21. To aid local board decision making, the Auckland Council Road Naming Guidelines include the objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent process, and the allocation of road names where appropriate. The process enables mana whenua the opportunity to provide feedback on all road naming applications in a manner and scale that they consider appropriate.

22. Mana whenua were consulted by applicant Hugh Green Limited regarding the development and road naming for the various stages of the development. Ngāti Tamaoho, Ngāti Te Ata and Te Ākitai Waiohua were the three main groups with interests in the local area. These groups initially commented that they would prefer to see the use of Te Reo Māori road names as part of the development. However, following a meeting between the parties, it was agreed for Hugh Green Limited to retain control over the names of the roads and for mana whenua to name physical features and walking tracks within the development. Ngāti Tamaoho commented on this agreement: “Ngāti Tamaoho welcome the opportunity to continue to work with you for best outcomes for this project”. This work is in-progress between the Hugh Green Limited and mana whenua and is considered a satisfactory outcome for road naming to proceed.

Ngā ritenga ā-pūtea

Financial implications

23. The road naming process does not raise any financial implications for the council.

24. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

26. Approved road names are notified to Land Information New Zealand (LINZ), and recorded on its New Zealand wide land information database that includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A Site & Location Plans	25

Ngā kaihaina

Signatories

Author

Emerald James - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 August 2020

Approval of the Papakura Local Board Local Economic Development work programme 2020/2021

File No.: CP2020/11610

Te take mō te pūrongo

Purpose of the report

1. To approve the Papakura Local Board local economic development work programme 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents the board’s local economic development work programme and associated budgets for approval for delivery within the 2020/2021 financial year as provided in Attachment A to this report.

3. The work programme responds to the following outcomes and objectives of the Papakura Local Board Plan 2017:

· A thriving local economy that supports quality of life.

4. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position. In July 2020, the Governing Body adopted the council’s Emergency Budget 2020/2021, which has reduced both capital and operating budgets. However, locally driven initiatives (LDI) operational funding has not been reduced.

5. The board provided feedback to staff on the projects it would like to fund in a series of workshops. The board indicated its support for the following projects, with budgets as listed below:

· Commercial Project Group Implementation - $100,000

· Commercial Project Group Implementation - $25,650 (carry forward)

6. The proposed work programme has a total value of $125,650, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2020/2021 financial year.

7. Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the local economic development work programme 2020/2021 provided in Attachment A to the agenda report.

Horopaki

Context

8. Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.

9. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position, which has had flow on effects for the budgets available in the 2020/2021 financial year. Given the new financial realities facing Auckland, the council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. However, this does not include a reduction of locally driven initiatives (LDI) operational funding.

10. The COVID-19 pandemic occurred part way through the planning cycle for the development of the 2020/2021 local board work programmes. This led to local boards undertaking a reprioritisation exercise for all proposed activity.

11. The work programme responds to the outcomes and objectives identified in the Papakura Local Board Plan 2017. The specific outcome that is reflected in the work programme is:

· A vibrant and prosperous metropolitan centre

· A strong local economy

Commercial Project Group Implementation – $100,000

12. The Papakura Commercial Project Group was established in February 2016 with the purpose of identifying outcomes and opportunities for Papakura, with a view to setting out a number of actions that the participants in the group could work together on to deliver. The main objective of the group is to help Papakura work towards realising the Auckland Plan vision for the centre as one of the ten metropolitan centres in Auckland.

13. The Commercial Project Group comprises representatives from the Papakura Local Board, Papakura Business Association, Auckland Transport, Auckland Council departments, and Auckland Tourism Events and Economic Development (ATEED). It has an independent chair and draws in subject matter expertise as required.

14. The group has identified the following work stream areas that will be looked at in greater detail by the Commercial Project Group to develop a series of actions to be implemented in the coming financial year:

· Economic

· Community Participation

· Connectivity and Transport

· Town Centre planning

· Sports, Arts and Culture

15. The Papakura Local Board is being asked to allocate $100,000 from its locally driven initiatives budget. This has increased from the previous year due to the addition of two identified project requirements. These include work to:

· Support linking of Papakura to the start of the Hunua Trail ($50,000) for consultant services, technical investigations and mana whenua engagement to plan the Hunua Trail project as a tourism opportunity in conjunction with the Franklin Local Board.

· Supporting the Innovating Streets Project ($36,350) for technical services to further develop a shared space in the town centre.

16. The allocation will also enable the continued facilitation and implementation of initiatives coming out of the Commercial Project Group, meeting the costs of continuing the group and sourcing subject matter expertise, a contribution to the Business Association for the purchase of town centre spend data ($1,750) and the delivery of key projects identified by the Commercial Project Group in the forthcoming year.

17. The full scope of projects and initiatives will be drafted with the input of the Commercial Project Group, and the local board. Any further initiatives requiring spend will also need to be formally approved by the CPG before progressing to the Local Board for approval if required.

Activities carried forward from 2019/2020

18. The Corporate and Local Board Performance team have identified projects from the Papakura Local Board locally driven initiatives (LDI) operational budget 2019/2020 where there was an agreed scope and cost which were not delivered. These projects total $25,650.

19. Table 1 outlines the activities and budgets that have been confirmed as part of the Emergency Budget, which have been added to the work programme to be delivered in 2020/2021.

Table 1: Activities with LDI operational budget carried forward from 2019/2020

Activity name	Budget
Commercial Project Group Implementation	$25,650

Tātaritanga me ngā tohutohu

Analysis and advice

20. The proposed activities for delivery as part of the board’s local economic development work programme 2020/2021 are detailed below. See Attachment A for further detail.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. The proposed work programme does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. The proposed local economic development work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.

24. The activities in the proposed work programme align with the Papakura Local Board Plan 2017 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

25. Table 3 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.

Table 3: Māori impact assessment of proposed activities

Activity name	Māori impact
Commercial Project Group Implementation	In implementing projects and initiatives to support the aims and objectives of the commercial projects group local Māori business within the town centre will be able to benefit from increased vitality in the centre and in turn greater spend.

26. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

27. The proposed local economic development work programme budget for 2020/2021 is $110,650 of the boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2020/2021.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. The COVID-19 pandemic could have a further negative impact on the delivery of local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

29. Table 4 shows the identified significant risks associated with activities in the proposed 2020/2021 work programme.

Table 4: Significant risks and mitigations for activities

Activity name	Risk	Mitigation	Rating after mitigation
Commercial Project Group Implementation	Initiatives identified in the work programme do not progress as envisaged and the full amount of budget is not spent by year end.	A regular monthly CPG meeting is held with progress reporting on the activities. This will; enable early identification of any unspent funds allowing the local board to take appropriate action as required.	Low

30. Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

31. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

32. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura Local Board ATEED Work Programme 2020/2021	33

Ngā kaihaina

Signatories

Author

Jonathan Sudworth – Local Economic Development Advisor – ATEED

Authorisers

John Norman – Strategic Planning Manager LED – ATEED

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 August 2020

Approval of the Papakura Local Board Youth Connections work programme 2020/2021

File No.: CP2020/10977

Te take mō te pūrongo

Purpose of the report

1. To approve the Papakura Local Board Youth Connections work programme 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents the board’s Youth Connections work programme and associated budgets for approval for delivery within the 2020/2021 financial year as provided in Attachment A to the agenda report.

3. The work programme responds to the following outcomes and objectives that the local board identified in the Papakura Local Board Plan 2017:

· A strong local economy.

4. The COVID-19 pandemic has exerted considerable pressure on Auckland Council’s financial position. In July 2020, the Governing Body adopted the council’s Emergency Budget 2020/2021, which has reduced both capital and operating budgets. However, locally driven initiatives (LDI) operational funding has not been reduced.

5. The Papakura Local Board provided feedback to staff on the projects it would like to fund in a series of workshops. The board indicated its support for the following projects, with budgets as listed below:

· Demand led training for employment - $10,000.

6. The proposed work programme has a total value of $10,000, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2020/2021 financial year.

7. Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the Youth Connections work programme 2020/2021 as provided in Attachment A to the agenda report.

Horopaki

Context

11. The work programme responds to the outcomes and objectives that the local board identified in the Papakura Local Board Plan 2017. The specific outcome that are reflected in the work programme is:

· A strong local economy.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The proposed activities for delivery as part of the board’s Youth Connections work programme 2020/2021 are detailed below. See Attachment A for further detail.

Demand led training for employment - $10,000

13. This initiative provides rapid training of young people for existing employment opportunities and post placement support (mentoring/coaching) to enable employment attachment.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. The proposed work programme does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. The proposed Youth Connections work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.

17. The activities in the proposed work programme align with the Papakura Local Board Plan 2017 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

18. Table 3 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.

Table 3: Māori impact assessment of proposed activities

Activity name	Māori impact
Demand led training for employment	Will be assisting rangatahi to train and get into quality employment opportunities.

19. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

20. The proposed Youth Connections work programme budget for 2020/2021 is $10,000 of the boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2020/2021.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

22. Table 4 shows the identified significant risks associated with activities in the proposed 2020/2021 work programme.

Table 4: Significant risks and mitigations for activities

Activity name	Risk	Mitigation	Rating after mitigation
Demand led training for employment	COVID-19 effects on being able to deliver the training and employment opportunities.	Some training can be provided online, and the young people can be kept engaged. Employment outcomes may still be affected.	medium

23. Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

24. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

25. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	TSI work programme 2020/2021	39

Ngā kaihaina

Signatories

Authors

Dhaya Haran, Specialist Advisor – Youth Employment

Authorisers

Sue Travaglia, Manager – Shared Prosperity, The Southern Initiative

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 August 2020

Approval of the Papakura Local Board’s environment programme 2020/2021

File No.: CP2020/10890

Te take mō te pūrongo

Purpose of the report

1. To approve the Papakura Local Board’s environment work programme 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents the board’s environment work programme and associated budgets for approval for delivery within the 2020/2021 financial year as provided in Attachment A to the agenda report.

3. The work programme responds to the Papakura Local Board Plan 2017 outcome to be ‘treasured for its environment and heritage’.

5. The board provided feedback to Infrastructure and Environmental Services staff on the projects it would like to fund in anticipation of its reduced budgets in a series of workshops. The board indicated its support for the following projects, with budgets as listed below:

· Dominion Reserve weed control 2018/2019 to 2020/2021 - $15,000

· Papakura Stream restoration planting - $15,000

· Community Waste Minimisation Papakura - $10,000

· Wai Care Papakura - $20,000

· Manukau Harbour Forum - $1,750

· Papakura Stream landowner engagement - $5,000.

6. The proposed work programme has a total value of $66,750, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2020/2021 financial year.

7. In addition to the above projects, $5,000 has been carried forward from the board’s 2019/2020 Manukau Harbour Forum budget to the 2020/2021 financial year. This budget will support the continuation of the forum’s work programme, which experienced delays in 2019/2020 due to COVID-19.

8. Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve its environment work programme 2020/2021 as provided in Attachment A to the agenda report, including associated budget as summarised in the table below:

Activity name	2020/2021
Dominion Reserve weed control 2018/2019 to 2020/2021	$15,000
Papakura Stream restoration planting	$15,000
Community Waste Minimisation Papakura	$10,000
Wai Care Papakura	$20,000
Manukau Harbour Forum	$1,750
Papakura Stream Landowner Engagement	$5,000
Total	$66,750

b) note that $5,000 of locally driven initiatives budget has been carried forward for the 2019/2020 Manukau Harbour Forum, for completion as part of the attached work programme in 2020/2021.

Horopaki

Context

9. Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.

10. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position, which has had flow on effects for budgets available in the 2020/2021 financial year. Given the new financial realities facing Auckland, the council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. However, this does not include a reduction of locally driven initiatives (LDI) operational funding.

11. The COVID-19 pandemic occurred part way through the planning cycle for the development of the 2020/2021 local board work programmes. This led to local boards undertaking a reprioritisation exercise for all proposed activity.

12. The proposed work programme responds to the outcomes and objectives that the local board identified in the Papakura Local Board Plan 2017. The specific outcome that is reflected in the work programme is ‘treasured for its environment and heritage’.

13. The development of the work programme was also guided by plans and policies such as the National Policy Statement for Freshwater Management, the Waste Management and Minimisation Plan, and the Regional Pest Management Plan.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or projects and ongoing programmes. It also includes new initiatives supported by the local board.

15. The proposed activities for delivery as part of the board’s environment work programme 2020/2021 are detailed below. See Attachment A for further detail.

Dominion Reserve weed control 2018/2019 to 2020/2021 - $15,000

16. To achieve the local board plan objective ‘the environment in and around our harbour and streams is enjoyed by increasing numbers of people’, the board has indicated it would like to continue supporting weed control in the Dominion Reserve in the 2020/2021 financial year.

17. This will be the third year of board support for this project to which the board allocated $15,000 towards in the Papakura local environment work programme in the 2019/2020 financial year.

18. Funding for the 2020/2021 financial year will be used to undertake weed control of targeted plant species to allow native plantings to establish and expand across the reserve. This work will involve control of emerging weeds, control of mature tree privets, and potentially replanting open areas if sufficient plants are available. This work will help to connect this area of native forest with Red Hill Scenic Reserve.

19. Staff recommend that the board allocate $15,000 towards the continuation of this project in 2020/2021.

Papakura Stream restoration planting - $15,000

20. To achieve the local board plan objective ‘the environment in and around our harbour and streams is enjoyed by increasing numbers of people’, the board has indicated it would like to continue supporting biodiversity and water quality improvements along the Papakura Stream in the 2020/2021 financial year.

21. Funding for the 2020/2021 financial year will support weed control and planting maintenance in Papakura Stream Esplanade Reserve. This maintenance is required for plantings undertaken between 2018 and 2020 to ensure the plants become well established on the site.

22. This will be the third year of board support for this project, which the board allocated $15,000 towards in the 2019/2020 financial year. Staff recommend the board allocate a further $15,000 towards this project in 2020/2021, which will support both plant maintenance ($3,600) and new plantings ($11,400).

Community Waste Minimisation Papakura - $10,000

23. To achieve the local board plan objective ‘programmes to reduce, reuse and recycle are successfully implemented in Papakura’, the board has indicated it would like to continue supporting a community-based waste awareness and minimisation project in the 2020/2021 financial year. This will be the third year of board support for this project to which the board allocated $10,000 towards in the 2019/2020 financial year.

24. This project supports Papakura residents to reduce their waste and live sustainably. Funding for the 2020/2021 financial year will support the delivery of workshops held within the Papakura community to empower residents to reduce their waste. Workshops provide practical skills for making a range of re-usable environmentally friendly products. Workshops will also provide education and information about living a waste-free lifestyle.

Wai Care Papakura - $20,000

25. To achieve the local board plan objective ‘the environment in and around our harbour and streams is enjoyed by increasing numbers of people’, the board has indicated it would like to continue supporting a Wai Care schools programme in the 2020/2021 financial year. The board has supported this project since 2017 and allocated $15,000 towards this initiative in the 2019/2020 financial year.

26. Funding for the 2020/2021 financial year will enable the facilitation of education sessions with local schools around water quality monitoring of local streams and support ongoing planting and maintenance of existing and new stream restoration site. Funding will support the engagement of at least four Papakura schools to participate in this programme.

27. Staff recommend that the board allocate $20,000 towards the continuation of this project in 2020/2021.

Manukau Harbour Forum - $1,750

28. To achieve the local board plan key initiative to ‘continue support for the Manukau Harbour Forum’, the board has indicated that it would like to continue to fund the Manukau Harbour Forum in the 2020/2021 financial year. The board is one of nine local boards who make up the Manukau Harbour Forum (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards). All of these local boards border the Manukau Harbour and have an interest in protecting and restoring the mauri of the Manukau Harbour.

29. In 2019/2020, eight of the member local boards provided $8,000 and the Franklin Local Board provided $6,000 to co-fund the Manukau Harbour Forum. This was allocated to a number of activities, including a communications budget, a Manukau Harbour Forum coordinator, SeaWeek engagement, and the South Auckland Young Environmentalists group. Some activities planned for 2019/2020 were able to be delivered within the financial year, due to COVID-19 restrictions. A combined local board budget of $43,650 has been carried forward to support the continuation of the forum’s work programme in the 2020/2021 financial year.

30. Staff recommend that each of the nine member boards contribute a further $1,750 each towards the forum in the 2020/2021 financial year. This will allow for a total budget (including the 2019/2020 carry forward) of $59,400 for the 2020/2021 financial year. Staff recommend that this funding supports:

· a Manukau Harbour Forum coordinator to progress the aims of the forum, including identifying desired outcomes for the Manukau Harbour Forum and completing a stocktake of all work on water quality planned in the Manukau Harbour catchments

· mana whenua engagement on the future structure of the forum, and exploration of opportunities for shared outcomes led by the forum’s coordinator

· funding for a Youth Sustainability Wānanga which would involve students from all nine member local board areas.

Papakura Stream landowner engagement - $5,000

31. To achieve the local board plan key initiative ‘celebrate the improvement of the Puhinui Stream, continue its revitalisation and begin work on the Papakura Stream’, the board has indicated it would like to support a new project to undertake landowner engagement along the Papakura Stream in the 2020/2021 financial year.

32. This project will be shared between the Manurewa, Papakura, and Franklin Local Boards who have each indicated that they would like to contribute $5,000 to the project in 2020/2021.

33. The Papakura Stream catchment is shared between the Manurewa, Papakura, and Franklin Local Boards, and spans the Hūnua Ranges to the Manukau Harbour. This project would involve a collaborative approach to understand how landowners perceive this extensive waterway.

34. A contractor engaged through this project will engage landowners to create a shared vision for the Papakura Stream. This will enable staff and the local boards to understand the barriers and benefits to local waterway protection, and help develop an approach for landowners, and the wider community, to participate in improving water quality. This may include stream restoration or water sensitive design implementation.

Activities carried forward from 2019/2020

35. The Corporate and Local Board Performance team have identified projects from the Papakura Local Board locally driven initiatives (LDI) operational budget 2019/2020 where there was an agreed scope and cost which were not fully delivered.

36. To support the continuation of the Manukau Harbour Forum’s work programme, $5,000 of the local board’s funding has been carried forward from 2019/2020 to the 2020/2021 financial year. The forum’s work programme was not fully completed in 2019/2020 due to COVID-19 restrictions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37. Table 1 outlines the activities in the 2020/2021 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 1: Climate impact assessment of proposed activities

Activity name	Climate impact
Dominion Reserve weed control 2018/2019 to 2020/2021	This project will support the development of a native underlayer of vegetation in the reserve, which will assist to increase carbon sequestration.
Community Waste Minimisation Papakura	The contribution of waste to overall greenhouse gas emissions in the Auckland region is approximately 3.1 per cent as per the Auckland Greenhouse Gas Inventory to 2016. The largest source of emissions within the waste sector in Aotearoa New Zealand is solid waste disposal to landfill. This project will assist residents in taking practical steps to reduce a proportion of these waste-related emissions. Workshops which teach community members how to live more sustainably and consume less. They will also encourage consumption practices (making and buying locally) which will reduce greenhouse gas emissions created in the production and transportation of new goods and products.
Manukau Harbour Forum	This project will provide resilience to the community by ensuring waterways and the marine environment are protected and enhanced. Freshwater and marine ecosystems provide many ecosystem services such as flood mitigation, habitat for native biodiversity and carbon sequestration. These services are enhanced when the ecosystems are restored.
Papakura Stream restoration planting	38. These projects will provide resilience to the community by ensuring that waterways are enhanced through native planting. Freshwater ecosystems provide many ecosystem services such as flood mitigation, habitat for native biodiversity and carbon sequestration (riparian planting). These services are enhanced when the ecosystems are restored. Restoration and revegetation also play vital roles in carbon sequestration by storing atmospheric carbon. Plantings to restore streams to a cooler temperature will also enable invertebrates to survive, which is a form of climate change mitigation.
Wai Care Papakura
Papakura Stream landowner engagement

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

40. Community Facilities will assist with project delivery of weed control maintenance in the Dominion Reserve and with maintenance of plantings for the Papakura Stream restoration project. Parks, Sports, and Recreation staff will contribute park ranger time to project delivery for the Wai Care Papakura project.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41. The projects proposed for inclusion in the board’s environment work programme will have positive environmental outcomes across the Papakura Local Board area. Particular focus areas for the 2020/2021 work programme include the Papakura Stream and the Dominion Reserve.

42. The projects noted above align with the local board plan outcome ‘treasured for its environment and heritage’. The proposed environment work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.

Tauākī whakaaweawe Māori

Māori impact statement

43. It is recognised that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.

44. Table 2 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.

Table 2: Māori impact assessment of proposed activities

Activity name	Māori impact
Community Waste Minimisation Papakura	Sustainable Papakura have a good relationship with Kootuitui ki Papakura, an organisation comprised of mana whenua. Through this and other relationships and networking staff hope to involve mana whenua and mataawaka in the waste minimisation workshops.
Wai Care Papakura	This project will involve use of Te Reo Māori kupu when teaching students about sustainability and environmental concepts. Students will also be taught about kaitiakitanga and encouraged to care for their local environment. Students (as rangatahi) will be encouraged to learn about science and will be shown career pathways for jobs in environmental fields.
Manukau Harbour Forum	Mana whenua have expressed particular interest in improving Te Manukanuka o Hoturoa (the Manukau Harbour). In May 2019, the Manukau Harbour Forum members indicated that they would like to fund mana whenua engagement and support. This is proposed to occur in the 2020/2021 financial year, led by the coordinator.

45. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

46. The proposed environment work programme budget for 2020/2021 is $66,750 of the boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2020/2021.

47. The attached work programme also includes a $5,000 LDI carry forward for the continuation of the Manukau Harbour Forum’s 2019/2020 work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

48. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

49. Attachment B shows the identified significant risks associated with activities in the proposed 2020/2021 work programme.

50. Resourcing of the proposed work programme is based on current staff capacity within departments. If changes to staff capacity have an impact on work programme delivery, this will be signalled to the local board at the earliest opportunity. Staff will also signal if any other unforeseen circumstances may impact on the delivery of the activities outlined in this report, alongside options to address such challenges.

Ngā koringa ā-muri

Next steps

51. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

52. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	2020/2021 Infrastructure and Environmental Services work programme Papakura	49
b ⇩	Risks and mitigations for 2020/2021 environmental projects	51

Ngā kaihaina

Signatories

Author

Prasanthi Cottingham - Relationship Advisor, Infrastructure and Environmental Services

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 August 2020

Approval of the Papakura Local Board community services work programme 2020/2021

File No.: CP2020/11098

Te take mō te pūrongo

Purpose of the report

1. To approve the community services work programme 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents the local board’s community services work programme and associated budgets for approval for delivery within the 2020/2021 financial year as provided in Attachment A to the agenda report.

3. The community services work programme includes activities to be delivered by the following departments:

· Arts, Community and Events.

· Libraries.

· Parks, Sport and Recreation.

4. The work programme responds to the following outcomes and objectives in the Papakura Local Board Plan 2017:

· A vibrant and prosperous metropolitan centre.

· People in Papakura lead active, healthy and connected lives.

· Papakura is well-connected and easy to move around.

· Treasured for its environment and heritage.

5. COVID-19 put significant pressure on Auckland Council’s finances. The Emergency Budget 2020/2021 was adopted by Governing Body in July 2020 (GB/2020/76).

6. While the budget has reduced capital and asset based services (ABS) operating budgets, locally driven initiatives (LDI) operational funding has not been reduced.

7. The local board provided feedback to staff on the activities it would like to fund in anticipation of its reduced budgets in a series of workshops.

8. The proposed work programme has a total locally driven initiatives (LDI) operational budget value of $1,348,687, which can be funded from within the local board’s draft locally driven initiatives (LDI) operational budget for the 2020/2021 financial year.

9. Asset-based services (ABS) budgets were reduced due to the Emergency Budget and specific reductions have been detailed in the Analysis and Advice section of this report. The local board Customer and Community ABS operational budget for 2020/2021 is $8,022,537. This budget is direct operational expenditure only and does not include revenue and excludes depreciation and finance costs if applicable.

10. Identified projects from 2019/2020 LDI budget have been carried forward, where there was an agreed scope and cost which were not delivered. These are shown as separate activity lines in the work programme.

11. Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the community services work programme 2020/2021 and associated budget as provided in Attachment A to the agenda report

b) note that activities with locally driven initiatives (LDI) operational budget carried forward from 2019/2020 are included in the work programme as provided in Attachment A to the agenda report.

Horopaki

Context

12. Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. Local board feedback from these workshops have informed the work programme.

13. The work programme responds to local boards priorities as expressed in its local board plan.

14. The COVID-19 pandemic has exerted considerable pressure on council’s financial position, which has had flow on effects for the budgets available in the 2020/2021 financial year.

15. Given the new financial realities facing Auckland, council has adopted an Emergency Budget 2020/2021.

16. The budget reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. This does not include a reduction of locally driven initiatives (LDI) operational funding.

17. COVID-19 occurred part way through the planning cycle for the development of the 2020/2021 local board work programmes. This led to local boards undertaking a reprioritisation exercise for all proposed activity.

18. Table 1 shows the business objectives and strategic alignment for community services departments. These also guided the development of the work programme.

Table 1: Adopted community-based strategies and plans

Department	Business objectives	Strategies and plans
Arts, Community and Events	Provision of services, programmes, events and facilities that strengthen and connect communities and create a sense of belonging and pride	· Hire Fee Framework · Events Policy · Toi Whītiki · Thriving Communities
Libraries	Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life	· Auckland Libraries Strategy 2020
Parks, Sport and Recreation	Provision of services to actively engage Aucklanders to lead healthy lives, connect with nature and value our cultural identity	· Parks and Open Space Strategic Action Plan · Sport and Recreation Strategic Action Plan · Auckland Growing greener framework · Urban Ngāhere Strategy

Tātaritanga me ngā tohutohu

Analysis and advice

19. The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or projects and ongoing programmes. It also includes new initiatives supported by the local board.

Asset Based Services (ABS) operational activities

20. The Emergency Budget reduced the anticipated asset-based services (ABS) operational budgets across all 21 local boards. This has required a reduction in ABS operational budgets in the local board’s community venues, libraries and facilities.

21. Staff provided advice about how services delivered from community facilities could be adjusted to achieve the savings of the Emergency Budget. Staff discussed proposed changes at workshops with the local board in July 2020.

22. Proposed changes to community venues, facility programming and opening hours in response to budget constraints are:

Community venues: Papakura Art Gallery

23. Auckland Council provides art facilities, community centres and hire venues that enable Aucklanders to run locally responsive activities, promoting participation, inclusion, and connection.

24. Staff have been requested to provide advice about how the ACE venues service can be adjusted to achieve the savings of the Emergency Budget.

25. There are two elements to these impacts:

26. The total proposed savings for ACE venue in Papakura area is $34,445:

	Pre-COVID programming budget	Savings at 3.5%	Total FY21 programming budget
Hawkins Theatre	$134,737	-$26,884	$107,853
Papakura Art Gallery	$37,892	-$7,560	$30,331
Total	$172,630	- $34,445	$138,184

27. The local board has the option to top this budget from their Locally Driven Initiatives budget.

28. Staff have developed options to respond to the staff reductions and recommend that the level of service from the Papakura Art Gallery.

29. It is further recommended that staff explore an alternative arts activity, potentially integrated or co-located with services at Papakura library and museum, Hawkins theatre, and Takanini facility

30. This option enables the required Emergency Budget savings, ensures service and programmes to the community are maintained, is cost effective, aligns to decisions of the Local Board and organisational goals.

Libraries: Sir Edmund Hillary Library

31. Libraries will have no reductions to approved standard opening hours: 52 hours per week across one library.

32. Efficiencies will still be required and will be managed across the library network. Analysis of staffing resource vs customer use has shown where efficiencies can be achieved by optimising staffing levels within the local board area.

33. The local programming budget has been reduced. There will be a reduction in the number of external partners coming in to support programming, however, programmes will continue to be run by staff within libraries for 2020/2021.

Pools and leisure centres

34. Maintaining access to, and the safe provision of, core services is a minimum service level that will continue:

· ensuring aquatic facilities are available every day and that staffed with lifeguards who can help people stay safe in the water

· ensuring leisure centres are open and staffed to provide the local community with access to active recreation services.

35. Staff considered the following options to reduce budgeted spend and improve operational efficiencies in pools and leisure centres:

· optimise services based on utilisation and prioritise the communities that need our services the most

· assess alternative delivery options, for example, contracting or partnering to provide term, holiday and sports programmes

· adapt frequency of value-add activities due to pressure on staff budgets and availability. For example, use of aqua run in the pool or, fitness boot camps.

36. At the July 2020 workshop staff recommended that no additional LDI funding be allocated for the pools and leisure service because operational efficiencies and sustainable cost savings are achievable through ongoing business improvement activities.

Locally Driven Initiatives (LDI) operational activities

37. LDI operational activities in the work programme respond to the local board plan and local board feedback. Community services LDI activities are detailed at Attachment A.

38. The proposed work programme has a total LDI operational budget value of $1,348,687, which can be funded from within the local board’s draft LDI operational budget for the 2020/2021 financial year

39. The Corporate and Local Board Performance team have identified projects from the LDI operational budget 2019/2020 where there was an agreed scope and cost which were not been delivered. Carry-forwards are expressed as separate activity lines in the work programme.

COVID-19 impacts on the community were considered while developing the work programme

40. Staff acknowledge that our communities have faced significant challenges during the COVID-19 pandemic lock down.

41. In preparing recommendations for the 2020/2021 work programme, a number of COVID-19 related matters have been considered. The 2020/2021 work programme seeks to prioritise activity that responds to these needs:

· newly vulnerable communities

· financial constraints

· accessibility restrictions

· community resilience

· community response and recovery.

Tauākī whakaaweawe āhuarangi

Climate impact statement

42. Table 2 outlines the activities in the 2020/2021 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 2: Climate impact assessment of proposed activities

ID number	Activity name	Climate impact
118 119	Recreation centre operations: Massey Park Pool Papakura Leisure Centre	In partnership with Community Facilities operations, Pools and Leisure facility management teams are implementing opportunities to reduce climate impacts, starting with reductions in water and energy consumption.
125	Ecological volunteers programme	Integrating nature into urban environments: • Increase in native forest/ urban cooling. • Offset carbon emissions. • Protect water quality by planting along rivers and coastlines. • Improve our living environment. • Soil retention, erosion control and flood mitigation and coastal protection. • Nitrogen sequestration.
1830	Ngahere (Urban Forest) Growing programme	• Increase in native forest/ urban cooling • Offset carbon emissions. • Improve air quality, reduce UV exposure • Improve water quality, • Reduce the load on stormwater infrastructure system through rainfall interception by increasing tree canopy cover
2052	Papakura Greenways Implementation Strategy and Prioritisation Plan	Quality Greenways network promotes active transport, reducing vehicle trips.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

43. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

44. The activities in the proposed work programme provide important community services to the people of the local board area. Work programme activities support the outcomes and objectives outlined in the Papakura Local Board Plan 2017.

45. They contribute to building strong, healthy, and vibrant communities by providing services and spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities.

46. These activities improve lifestyles and a sense of belonging and pride amongst residents.

47. The community services work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The feedback received from the workshops has informed the proposed work programme.

Tauākī whakaaweawe Māori

Māori impact statement

48. Table 3 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.

Table 3: Māori impact assessment of proposed activities

ID number	Activity name	Activity description
126	Pukekiwiriki Pā joint governance committee	Provide support to the Joint Governance Committee which has responsibility for determining the maintenance and development of the Pā.
965	Responding to Māori aspirations Papakura	Work with mana whenua, mataawaka, Papakura Marae and local Māori communities to identify appropriate projects that respond to Māori aspirations in a practical and effective ways. Deliver the Improving Māori Input into Local Board decision making work plan ratified by Local Board and Mana whenua reference group in collaboration with the south local boards in alignment with Council Māori Outcomes.
1422	(Libraries) Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori - Papakura	Champion and embed te reo Māori in everyday communication. Celebrate and promote te ao Māori through events and programmes including regionally coordinated and promoted programmes: Te Tiriti o Waitangi, Matariki and Te Wiki o te Reo Māori Seek opportunities to engage with local Iwi and mana whenua to collaborate on initiatives.
2251	Te Kete Rukuruku	Māori naming (and associated story telling) of parks and places in partnership with mana whenua to value and promote Auckland’s Māori identity and use of te reo Māori.

49. Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori. It guides staff to deliver on agreed work programme activities and support the local board to achieve the outcomes in its local board plan.

50. Where aspects of the proposed work programme are anticipated to have a significant interest or impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

51. Activities are funded from one or multiple budget sources which include: ABS operational expenditure and LDI operational expenditure.

52. The total community services work programme LDI operational budget for 2020/2021 is $1,348,687. This budget was unaffected by the Emergency Budget.

53. ABS budgets were reduced due to the Emergency Budget and specific reductions have been detailed in the Analysis and Advice section of this report. The local board Customer and Community ABS operational budget for 2020/2021 is $8,022,537. This budget is direct operational expenditure only and does not include revenue and excludes depreciation and finance costs if applicable.

54. Each activity line has a budget allocation, which covers the delivery for the 2020/2021 period. Where activity lines show a zero-dollar budget, this reflects that the implementation costs are met through staff salary or other funding sources.

55. Where activities are cancelled or no longer required during the financial year, the local board can reallocate the budget to an existing work programme activity or to create a new activity.

56. Project where budget has been carried-forward from 2019/2020 are shown expressed as separate activity lines in the work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

57. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes. New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level.

58. The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level. Some activities can be adapted to be delivered at different COVID-19 Alert Levels.

59. Resourcing of the work programmes is based on current staff capacity within departments. If changes to staff capacity have an impact on work programme delivery, this will be signalled to the local board at the earliest opportunity.

60. The key risks for activities that are managed through the work programme are non-delivery, time delays and budget overspend.

61. Where a work programme activity cannot be completed on time, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

62. As the work programme includes ongoing activity and annually occurring events or projects, the associated risks have been identified and managed in previous years. Additional risk management for these activities is ongoing and can be reported quarterly.

63. Risks and mitigations for new activity lines were considered during the scoping phase. There may be risks associated with trialling a new activity for the first year. These will be continually assessed and reported to the local board through quarterly reporting when required.

Ngā koringa ā-muri

Next steps

64. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

65. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura Community services work programme 2020/2021	61

Ngā kaihaina

Signatories

Authors

Graham Bodman - General Manager Arts, Community and Events

Mirla Edmundson - General Manager Libraries & Information

Mace Ward - General Manager Parks, Sports and Recreation

Authorisers

Claudia Wyss - Director Customer and Community Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 August 2020

Approval of the Papakura Local Board Community Facilities work programme 2020 - 2023

File No.: CP2020/10589

Te take mō te pūrongo

Purpose of the report

1. To approve the Papakura Local Board Community Facilities work programme 2020/2021 and approve the 2021/2022 and 2022/2023 work programmes in principle.

Whakarāpopototanga matua

Executive summary

2. The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

3. This report presents the Papakura local board’s Community Facilities work programme and associated budgets for approval for the 2020/2021 financial year and for approval in principle for the subsequent two financial years, 2021/2022 and 2022/2023 as provided in Attachment A.

4. The work programme responds to the following outcomes and objectives of the Papakura Local Board Plan 2017:

· Outcome 1: A vibrant and prosperous metropolitan center

· Outcome 2: People in Papakura lead active, healthy and connected lives

· Outcome 4: Papakura is well-connected and easy to move around

· Outcome 5: Treasured for its environment and heritage.

5. The council’s financial position has been severely impacted by the COVID-19 pandemic. Council’s Emergency Budget for 2020/2021 has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic.

6. The reduction in anticipated budgets has required the reprioritisation of projects and activities that can be accommodated within the local board’s revised budget.

7. The local board provided feedback to staff on the projects it would like to fund in anticipation of its reduced budgets in a series of workshops between November 2019 and July 2020.

8. A number of projects in the work programme for the 2021/2022 and 2022/2023 financial years have been identified as part of the Risk Adjusted Programme (RAP). Approval is sought for these projects to commence at the beginning of the 2020/2021 year so that they can be delivered early in the event that projects approved for delivery in 2020/2021 are delayed for any unforeseen reason.

9. The work programme includes projects proposed to be funded from regional programmes, including local and sports field development (growth), coastal renewals, slips prevention and the Natural Environment Targeted Rate programmes. Inclusion of these projects in the local board work programme is subject to approval by the relevant Governing Body committees.

10. It is recommended that the local board approve the inclusion of these projects in the work programme and provide feedback for consideration by the relevant Governing Body committees.

11. Additionally, there are some external sources of funding not held by council that contribute to projects such as Panuku and Auckland Transport funding.

12. Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the Community Facilities work programme 2020/2021 and associated budget. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report)

b) approve in principle the Community Facilities work programme 2021/2022 and 2022/2023. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report)

c) approve the Risk Adjusted Programme (RAP) projects identified in the work programme (Attachment A to the agenda report) as projects that will commence and may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2020/2021 financial year

d) note that approval of budget allocation in the 2020/2021 year for multi-year projects implies the local board’s support for the projects in their entirety

e) note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development and Natural Environment Targeted Rate budgets are subject to approval of the identified budget allocation by the relevant Governing Body committees

f) provide feedback for consideration by the relevant Governing Body committees in relation to the projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets

g) note that budget allocations for all projects in the Community Facilities work programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses.

Horopaki

Context

13. Work programmes are presented to local boards for approval each year. The 2020 – 2023 Community Facilities Work Programme, detailed in the attachments, contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance. The projects identified in the work programme have been prioritised for investment based on a combination of local board feedback through a series of workshops, staff assessments of assets and key stakeholder input.

14. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position, which has had flow on effects for the budget for the 2020/2021 financial year. Given the new financial realities facing Auckland, council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic.

15. The COVID-19 pandemic occurred part way through the planning cycle for the development of the 2020/2021 work programme. This resulted in a disruption to the work programme development process, including requiring a reprioritisation exercise for all proposed activity.

16. The work programme responds to the outcomes and objectives that the local board identified in the Papakura Local Board Plan 2017. The specific outcomes that are reflected in the work programme are:

· Outcome 1: A vibrant and prosperous metropolitan center

· Outcome 2: People in Papakura lead active, healthy and connected lives

· Outcome 4: Papakura is well-connected and easy to move around

· Outcome 5: Treasured for its environment and heritage

17. The following adopted strategies and plans also guided the development of the work programme:

· Papakura Greenways Plan

· Service Outcome Assessments completed by Park Services

18. The Community Facilities work programme is a three-year programme, which clearly demonstrates the phasing of project delivery and enables the organisation to prepare for delivery. The local board is asked to approve a new three-year work programme each year (approve year one and approve in principle years two and three).

Tātaritanga me ngā tohutohu

Analysis and advice

19. The proposed work programme is made up of activities continuing from previous financial years and new initiatives supported by the local board.

20. Due to COVID-19 impacts, the Emergency Budget means that the budgets available to the local board are reduced from those previously anticipated and as a result, some activity that was previously proposed for 2020/2021 has been deferred or removed from the draft work programme through a reprioritisation exercise.

Capital works programme

21. Investment in the capital works programme will ensure that council facilities and open spaces in the Papakura Local Board area remain valuable and well-maintained community assets.

22. The overall capital works programme includes projects for which the local board has discretion to allocate budget, referred to as the local programme, and projects from regional programmes.

23. Specific projects within the work programme may have budget allocated from two or more budget sources, including budgets from both local and regional programmes.

24. The work programme includes both new projects and existing projects that have been continued from the previous financial year where those projects require multiple years for delivery (multi-year projects). All projects include actual anticipated spend as there will be no carry forward of capital funding from the 2019/2020 financial year.

Local Programme

25. The local programme includes those projects that the local board is funding from its discretionary capex budgets, including:

· Renewals
The local board can allocate its renewals budget towards the renewal of any council owned asset.

· Locally Driven Initiative (LDI)
The local board has the discretion to allocate its LDI capex budget to any projects that deliver a council asset or as a capital grant to a third party to deliver an asset made available for public use. The Emergency Budget includes a reduction in the LDI budget available for each local board from that anticipated prior to the COVID emergency.

26. In preparing recommendations for the local programme, a number of matters have been considered, including:

· strategies and plans

· service assessment input from Community Services

· asset condition assessments

· input from operational maintenance teams and staff working within facilities

· budget availability.

27. Table 1 shows key projects included in the work programme.

Table 1: Key projects in the work programme

ID number	Activity name	Activity description	FY21 Budget	Total Budget
27805	Bruce Pulman Park - grant to rubberise netball courts	Grant to Bruce Pulman Trust for rubberisation of netball courts. FY20/21 - investigate and arrange grant	$250,000	$250,000
15378	Hingaia Park - develop new park (Stage 1a)	Development of a new park in a greenfield area to meet the increase demand due to population growth. This is Stage 1a of the park, and includes play space infrastructure, entranceway/pathway network, toilet facility and open green space. FY18/19 - investigation and design FY19/20 - FY23/24 - physical works	$69,470	$2,293,190
20527	Karaka Harbourside erosion - renew and extend seawall, drainage and footpath	Undertake a seawall extension. Include additional drainage, realign footpaths and undertakes slip restoration. FY18/19 - FY19/20 - investigation and design (including consenting) FY20/21 - FY21/22 – physical works (LDI Capex contribution $200,000 - FY18/19) Risk Adjusted Programme (RAP) project.	$123,000	$774,059
18105	Keri Downs Park - renew skate park	Renew skate park. FY19/20 - investigation and design FY20/21 - FY21/22 - physical works Risk Adjusted Programme (RAP) project.	$43,430	$214,400
28950	Papakura - "Broadway Papakura shared space" contribution	Contribution of LDI Capex for the "Broadway Papakura shared space" project. FY20/21 - investigation and approval	$25,000	$25,000
20677	Smiths Reserve - renew play space and courts	Investigation and renewals - play space, courts, drainage and lighting. FY19/20 - investigation and design FY20/21 - FY21/22 - physical works Risk Adjusted Programme (RAP) project.	$103,476	$680,000
18306	Takanini - develop new community hub and library	Develop new community hub and library. FY19/20 - investigation and design FY20/21 - FY21/22 - physical works Risk Adjusted Programme (RAP) project.	$2,192,371	$2,896,528
29135	Waiata Shores - develop shared path concept plan	Develop a concept plan, following community consultation, for a shared pathway connecting Waiata Shores and Conifer Grove. This will complete the pathway around the Pahurehure inlet to Papakura. FY20/21 - investigation and approval	$25,000	$25,000

28. Prioritising the delivery of one project may mean other projects have to be phased into later years in order to meet budget requirements. For example, the delivery timing of playground renewals at Chichester Reserve and Boundary Road Reserve will be phased in later years.

29. The proposed work programme in Attachment A contains:

· Number of projects (excluding leases and contract lines) over three years: 85

· Indicative cost for proposed projects in the 2020/2021 financial year: $4,138,980.

Regional Programme

30. The Long-term Plan 2018 - 2028 includes budgets which support the delivery of regional programmes. These budgets are allocated to specific projects within a regional programme by the Governing Body.

31. Where budget is allocated to a project in the regional programme that falls within a local board decision making allocation (e.g. a local park), that project is included in the local board work programme. The local board then has decision making responsibility for that project, within the parameters set by the Governing Body, namely location, scope and budget. For Natural Environment Targeted Rate (NETR) projects, the local board has decision making responsibility within the parameters of the targeted rate framework and the national kauri dieback programme standards for protection of kauri.

32. Regional budgets include:

· Local parks and sports field development (growth)

· Coastal renewals

· Slips prevention and remediation

· Natural Environment Targeted Rate funding (NETR).

33. Projects in the local parks and sports field development programme are identified and prioritised based on consideration of a number of factors, including:

· extent to which residential growth is generating demand for the project

· current levels of provision

· available budget.

34. Projects in the coastal renewals and slips prevention and remediation programme are identified and prioritised based on consideration of a number of factors, including:

· asset condition

· relative hazard and risk

· available budget.

35. The allocation of budget to specific projects will be approved by the relevant Governing Body committee post local board work programme adoption.

36. The local board has an opportunity to provide formal feedback on the growth, coastal and slips allocations, through resolution to this report, for consideration by the relevant Governing Body committee prior to approval of the regional programmes.

37. The Natural Environment Targeted Rate programme is a regional budget under the decision making of the Environment and Climate Change Committee and reported to individual local boards.

Capital Programme Delivery

Cost estimates subject to change

38. Budget allocations within the work programme are best estimates only. Project costings are subject to change and refinement as projects progress through the design and delivery process. Greater clarity will be determined around the specific work required and the cost of delivery of that work once the details are defined.

39. The delivery of individual projects is managed within the overall work programme budget for each local board. Where significant changes to project budgets may need to be considered, or if new projects are added to the work programme, changes may be required to the programme to accommodate final project costs as the year progresses.

Risk adjusted programme

40. A number of projects have been identified in the work programme as “risk adjusted programme (RAP)” projects.

41. Approval is sought for these projects to commence at the beginning of the 2020/2021 year so that they can be delivered early in the event that projects approved for delivery in 2020/2021 are delayed for any unforeseen reason

Changes to the work programme

42. Local boards have given a general delegation to the Chief Executive subject to terms and conditions contained in the local board delegation protocols.

43. In relation to work programmes, the delegation protocols require local boards to approve work programmes annually and require staff to seek a decision from the board for “any proposed variations to the approved work programme that may result in an overspend.” The protocols also include a range of more general requirements for reporting to boards, including “decisions of a politically sensitive nature”, “any other matters specified by the Local Board Chair”, and to report other matters on request of the Chair.

44. Staff propose that in addition to proposed work programme variations “that may result in an overspend”, other proposed variations that impact on the agreed outcomes of approved projects or the delivery of the overall approved work programme should also be referred to the board for a decision. Such changes include:

· changes to an approved projects activity description or activity benefit

· changes to project budget or timing that impact other approved projects in the programme

· cancellation of a project

· addition of a new project.

45. More minor changes that do not substantially alter the approved work programmes will be made by staff under general delegation, following discussion with the board, and noted in the quarterly reports.

Operational maintenance work programme

46. The regular maintenance of all council-owned built and open space assets plays an important part in:

· increasing the long-term durability of Community Facilities assets

· improving the safety of Community Facilities assets

· ensuring the enjoyment of Community Facilities assets by the users.

47. In the Community Facilities Work Programme, there are three line items dedicated to all maintenance in the local board area:

· Full Facilities Maintenance Contracts – these contracts include all buildings, parks and open space assets, sports fields, coastal management, storm damage response and streetscapes maintenance

· Arboriculture Maintenance Contracts – these contracts include all tree management and maintenance

· Ecological Restoration Maintenance Contracts – these contracts include pest plant management within ecologically significant areas and animal pest management across all parks and reserves.

48. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report. Community Facilities is also providing additional regular updates to all elected members on contractor performance.

Leasing work programme

49. Community leases are a valuable way in which the council provides support to not-for-profit community organisations across the region. These groups provide a wide range of community activities and services aligned with recognised local priorities and are a key part of the mosaic of community activity and infrastructure in Auckland.

50. The detailed list of the community leases and licences that will expire or are due for renewal over the 2020/2021 financial year is provided in Attachment B. Following approval of the work programme staff will proceed with review and renewal of these leases and licences as appropriate during the course of the financial year.

51. Two additional project lines include those leases and licences proposed to be progressed in the 2021/2022 and 2022/2023 financial years respectively.

52. Straight forward lease renewals without variations will be processed in accordance with agreed delegations with a written memo to the local board providing the opportunity for the local board to request further information or a formal report. Expired and more complex community leases will be reported to the local board at a business meeting.

Locally Driven Initiatives (LDI) operational activities

53. There is two new LDI Opex project in the 2020/2021 programme with budget allocation of $55,000.

Tauākī whakaaweawe āhuarangi

Climate impact statement

54. Many of the activities in the 2020/201 work programme will have impact on greenhouse gas emissions and contribute towards climate change adaptation. These impacts will be considered as projects progress and will be reported to the local board at future reporting opportunities. The sorts of impacts to be considered include:

· maximum upcycling and recycling of old material

· installation of energy efficiency measures

· building design to ensure the maximum lifetime and efficiency of the building is obtained

· lifecycle impacts of construction materials (embodied emissions)

· exposure of building location to climate change hazards (sea level rise, flooding (floodplains), drought, heat island effect)

· anticipated increase in carbon emissions from construction, including contractor emissions

· lifecycle impacts of construction materials.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

55. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

56. The Community Facilities work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.

57. Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

58. The activities in the proposed work programme align with the Papakura Local Board Plan 2017 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

59. The Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions. Table 2 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.

Table 2: Māori impact assessment of proposed activities

ID number	Activity name	Māori impact
26200	Papakura - renew park and facility signage FY20/21	Renewal of signage will include parks included in the programme Te kete rukuruku – gifting of Māori names.

60. Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori. It guides staff to deliver on agreed work programme activities and support the local board to achieve the outcomes in its local board plan.

61. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

62. Financial implications of COVID-19/Emergency Budget have resulted in a reduced renewals budget per local board and significantly reduced development budgets such as growth.

63. Table 3 summarises the relevant budgets, proposed allocation and the balance of unallocated budget available.

Table 3: Budget allocation

Local Budgets	2020/2021	2021/2022	2022/2023
Renewals - Budget	$1,005,846	$2,067,541	$2,002,952
Renewals - Proposed Allocation	$1,005,846	$2,067,541	$2,002,952
Renewals - Unallocated budget	$0	$0	$0

Growth and Development - Allocation	$149,970	$1,282,723	$0
Coastal Renewals - Allocation	$25,000	$252,500	$0
Slips Prevention - Allocation	$30,000	$163,524	$0

LDI Capex - Proposed Allocation	$391,438	$428,453	$864,825

LDI Opex - Proposed Allocation (including carry forwards)	$55,000

One Local Initiative (OLI) Allocation	$0	$0	$0

LTP Specific Projects	$2,192,371	$369,077	$0

External Funding	$289,353	$330,497	$1,472,156

Kauri Dieback (NETR) Funding	$0	$0	$0

64. The proposed work programme can be accommodated within the available local board budgets. Approval of the work programme does not have significant financial implications, unless projects experience a significant overspend or underspend.

65. Regular updates on the delivery of the programme will be provided to the local board. These updates will identify progress of all projects and potential amendments to the approved programme including changes to budget allocation and timing.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

66. Where a work programme activity cannot be completed on time, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity. This risk is mitigated by utilising the risk adjusted programme (RAP) to progress those projects identified as ready to proceed under the RAP at the beginning of the financial year.

67. If the proposed Community Facilities work programme is not approved at the business meeting, there is a risk that the proposed projects may not be delivered within the 2020/2021 financial year.

68. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

69. Staff believe that the proposed work programme is deliverable within existing resources. Delivery progress will be monitored through the year. Any resourcing challenges arising will be brought to the local board’s attention alongside consideration of implications and options to address challenges.

Ngā koringa ā-muri

Next steps

70. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

71. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Papakura Community Facilities Build Maintain Renew Work Programme 20_23	85
b ⇩	Papakura Community Leases Work Programme 20_23	97

Ngā kaihaina

Signatories

Author

Helen Biffin - Work Programme Lead

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

26 August 2020

Papakura Local Board Governance Forward Work Calendar - August 2020

File No.: CP2020/10508

Te take mō te pūrongo

Purpose of the report

1. To present to the Papakura Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2. The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A of this report.

3. The calendar aims to support local boards’ governance role by:

i) ensuring advice on agendas and workshop material is driven by local board priorities

ii) clarifying what advice is required and when

iii) clarifying the rationale for reports.

4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) note the Governance Forward Work Calendar as at 20 August 2020.

Horopaki

Context

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7. This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii) Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10. This report is an information report providing the governance forward work programme for the next three months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The council is required to provide Governance Forward Work Calendar to the Manurewa Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12. All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14. There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15. This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Governance Forward Work Calendar - August 2020	119

Ngā kaihaina

Signatories

Author	Paula Brooke - Democracy Advisor
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Chairperson	Brent Catchpole
Deputy Chairperson	Jan Robinson
Members	Felicity Auva'a
	George Hawkins
	Keven Mealamu
	Sue Smurthwaite

No.	Title	Page
a ⇩	Papakura Local Board Workshop Record 15 July 2020	125
b ⇩	Papakura Local Board Workshop Record 22 July 2020	127
c ⇩	Papakura Local Board Workshop Record 29 July 2020	129
d ⇩	Papakura Local Board Workshop Record 5 August 2020	131
e ⇩	Papakura Local Board Workshop Record 12 August 2020	135

Author	Lee Manaia - Local Board Advisor - Papakura
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura