Agenda of Rodney Local Board

No.	Title	Page
a ⇩	Ward Councillor report July - August 2020	11

No.	Title	Page
a ⇩	Governance forward work calender	17

No.	Title	Page
a ⇩	Deputation and public forum update	21

No.	Title	Page
a ⇩	Workshop record 22 July	25
b ⇩	Workshop record 5 August	27
c ⇩	Workshop record 12 August	29

Rodney Local Board

19 August 2020

New road names in the Manikum Enterprises Limited subdivision at 9 Kia Kaha Drive, Snells Beach

File No.: CP2020/10464

Te take mō te pūrongo

Purpose of the report

1. To approve a road name for a new public road and the extension of an existing road in the Manikum Enterprises Limited subdivision at 9 Kia Kaha Drive, Snells Beach.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region.

3. The applicant, Manikum Enterprises Limited, has submitted the following names for the new roads serving the subdivision at 9 Kia Kaha Drive, Snells Beach.

Extension of existing road

Bridgette View

New Road
Preferred	Alternate
Komarohi Road	Torokaha Road
	Huhu Road

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) approve the name ‘Komarohi Road’ for the new public road and the name ‘Bridgette View’ for the extension of the existing road with the same name in the Manikum Enterprises Limited subdivision at 9 Kia Kaha Drive, Snells Beach, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachments A and B to the agenda report.

Horopaki

Context

4. This subdivision creating approximately 69 residential lots at 9 Kia Kaha Drive, Snells Beach, has been approved and the council reference is BUN60323877.

5. A condition of the subdivision consent was to suggest to council names for the new road.

Tātaritanga me ngā tohutohu

Analysis and advice

6. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

7. Auckland Council’s road naming criteria typically require that road names reflect:

· A historical or ancestral linkage to an area

· A particular landscape, environment or biodiversity theme or feature

· An existing (or introduced) thematic identity in the area

· The use of Māori names is actively encouraged.

8. The applicant has submitted the following names for consideration

Proposed Names	Meaning
Komarohi	Strong, powerful
Torokaha	To be strong together
Huhu	Edible grub

9. The chosen names reflect the areas rich Māori history and will create a unique sense of place and identity.

10. The local iwi have been contacted for their comment. Only one response was received from Ngāti Whātua Ōrākei who deferred to Ngāti Manuhiri. No other responses have been received.

11. Staff acknowledge that where possible the use of Māori names is encouraged in the Auckland Plan.

12. Land Information New Zealand has confirmed that the proposed road names are unique and acceptable.

13. The proposed names are deemed to meet the council’s road naming guidelines and the staff recommendation is to approve the applicant’s choice.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impacts on any council groups.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impacts on the community.

Tauākī whakaaweawe Māori

Māori impact statement

17. The naming of roads is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity. To aid local board decision making, the “Auckland Council Road Naming Guidelines” includes;

· the objective of recognising ancestral linkages to areas of land by engagement with mana whenua and the allocation of road names as appropriate and a principle that Māori road names are actively encouraged

· an agreed process to enable mana whenua to provide timely feedback on all proposed road names in a manner they consider appropriate.

18. The road names proposed in this report have been provided to all mana whenua for consideration through council’s central facilitator. Where feedback has been received, this has been indicated.

Ngā ritenga ā-pūtea

Financial implications

19. The road naming process does not raise any financial implications for the council.

20. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

22. Approved road names are notified to Land Information New Zealand which records them on its New Zealand-wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Kia Kaha Drive Locality Map	35
b ⇩	Kia Kaha Drive Scheme Plan No 2	37

Ngā kaihaina

Signatories

Author

Bruce Angove – Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Matthew Kerr - Acting Relationship Manager

Rodney Local Board

19 August 2020

New landowner approval and agreement to lease to Coastguard Kaipara Incorporated for land at Springs Road, Parakai

File No.: CP2020/10830

Te take mō te pūrongo

Purpose of the report

1. To grant a new landowner approval and an agreement to lease to Coastguard Kaipara Incorporated for land at the end of Springs Road, Parakai.

Whakarāpopototanga matua

Executive summary

2. At its business meeting of 18 May 2017, the Rodney Local Board Transport and Infrastructure Committee granted Coastguard Kaipara Incorporated landowner approval, an agreement to lease and a community lease pursuant to resolution number RODTP/2017/12). The purpose of this was to enable coastguard to construct its new marine rescue centre on land situated at the end of Springs Road, Parakai.

3. The landowner approval was for a period of two years and the agreement to lease was for a period of three years and commenced on 27 July 2017. Unfortunately, coastguard has been unable to complete its project within the timeframe. Coastguard Kaipara Incorporated has formally requested a new landowner approval and agreement to lease to enable it to complete its project.

4. This report recommends that the Rodney Local Board grant Coastguard Kaipara Incorporated a new landowner approval and agreement to lease for a term of three years.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) grant landowner approval to Coastguard Kaipara Incorporated to construct its new operations facility on land situated at the end of Springs Road, Parakai legally described as Section 1 SO 327676 comprising 550 square metres in general accordance with the plans prepared by Congo Design Limited dated July 2019 and numbered Ad 0.1, Ad 0.2, Ad 1.1, and Ad 2.1 with cover page as detailed in Attachment A to the agenda report and subject to the following conditions:

i) term – three years commencing 20 August 2020

b) grant an agreement to lease to Coastguard Kaipara Incorporated for 550 square metres (more or less) of land at the end of Springs Road, Parakai legally described as Section 1 SO 327676 (Attachment B to the agenda report) to enable it to construct its new operations facility, subject to the following conditions:

i) term – three years commencing 20 August 2020

ii) Coastguard Kaipara Incorporated securing all necessary funding and letters of intent for its project prior to the commencement of works

iii) Coastguard Kaipara Incorporated obtaining all necessary regulatory consents for its project prior to the commencement of works

iv) Coastguard Kaipara Incorporated complying with the conditions detailed in the landowner approval relating to its works

c) delegate authority to the Chairperson and Deputy Chairperson of the Rodney Local Board to approve any minor changes to Coastguard Kaipara Incorporated plans for its new operations facility

d) note that the terms and conditions of the community lease granted by way of resolution number RODTP/2017/12 c) (Attachment C to the agenda report) are current and valid.

Horopaki

Context

5. This report considers the leasing and occupation matters with respect to Coastguard Kaipara Incorporated’s occupation of 550 square metres of land at the end of Springs Road, Parakai.

6. The Rodney Local Board is the delegated authority relating to local, recreation, sport and community facilities, including community leasing and landowner matters.

Tātaritanga me ngā tohutohu

Analysis and advice

New landowner approval and agreement to lease

7. In 2017, the Rodney Local Board Transport and Infrastructure Committee granted Coastguard Kaipara Incorporated landowner approval and an agreement to lease (with draft community lease attached). The purpose being to enable coastguard to obtain funding, resource and building consents and construct its new operations facility. The community lease was to take effect on the issue of code compliance certificate.

8. Progress has been slower than anticipated as it is dependent on funding. Coastguard will not commence the building phase until there are sufficient funds available.

9. As the landowner approval and agreement to lease timeframes have expired, Coastguard Kaipara Incorporated requires a new landowner approval and an agreement to lease to enable it to obtain funding, consents and construct its new operations facility.

10. There is no material change required to the existing draft community lease agreement which provides coastguard with a term of tenure for an initial term of 10 years with two rights of renewal for 10 years each.

Land

11. The parcel of land described as Section 1 SO 327676 comprising 550m² is owned in fee simple by Auckland Council. Section 1 SO 327676 is located at the end of Springs Road Parakai near the banks of the tidal Kaipara River and adjacent to the Parakai Domain. Section 1 SO 327676 is subject to the provisions of the Reserves Act 1977 and is classified as local purpose (community buildings) reserve to legally support coastguard’s activities.

Reserves Act 1977 considerations of the new agreement to lease period

12. Section 61 of the Reserves Act 1977 specifically relates to leasing on reserves classified as local purpose. Section 61 (2B) provides that a lease shall not be for a term exceeding 33 years, with or without a right of renewal, perpetual or otherwise (Attachment D to the agenda report).

13. As the terms of the agreement to lease and each of the three terms of the community lease (commencement date on issue of code compliance certificate) are each within the 33 year period, there is no legal impediment to the grant of the new agreement to lease.

Coastguard Kaipara Incorporated

14. Coastguard Kaipara Incorporated was duly incorporated under the Incorporated Societies Act 1908 on 2 February 1980 (formerly Kaipara Sea Rescue). Coastguard operates Search and Rescue coverage in the Tasman Sea from Manukau to Hokianga, including the Southern Hemisphere's largest harbour, the Kaipara Harbour, an area of over 1850 square miles.

15. Coastguard’s current premises located in Mill Road Helensville under the terms of a commercial lease arrangement has served its purpose but with limitations both functionally and operationally.

16. The new location at the end of Springs Road Parakai, offers coastguard the ability for faster response times due to being significantly closer to the mouth of the Kaipara River. The Springs Road site has a near new, all tide boat ramp and wharf facility.

17. The southern regions of the Kaipara Harbour are becoming busier with the expansion of Auckland City further to the north-west. There are already large areas of land being developed into new suburbs in and around the existing towns of Helensville, Parakai and Kaukapakapa.

18. Coastguard provides off-water safety presentations to local schools, boating clubs, marae and community groups. Coastguard has been extremely busy, prior to the COVID-19 lockdown it experienced it busiest season on the water and an increase in volunteers joining the unit (Attachment E to the agenda report).

19. Coastguard has recently:

· teamed up with Drowning Prevention Auckland

· brought on a major sponsor (Atlas Concrete)

· held “New 4 Old” lifejacket swaps

· held “Raising the Bar” seminars (Kaipara Bar crossing education)

· attended the Agricultural Day at the local school.

Update on Coastguard Kaipara Incorporated’s project plans

20. Coastguard has prepared new drawings (Attachment A) for the building and resource consent applications. The option of an upper floor may have to wait until phase two of the building stage or may be able to be built at the time the shed is constructed, depending on funding.

21. Site investigations are underway, a geotechnical report has been completed and the site is currently being surveyed. An initial pre-application meeting has been set up with council planners.

22. A quantity surveyor has priced the plans and this estimate was peer reviewed by another independent quantity surveyor, estimating a budget requirement of $483,000.00 plus GST. A new estimate will be undertaken when detailed drawings are produced.

23. Coastguard has a number of local suppliers and sub-contractors who have offered savings on goods and services either at cost or no charge. These projected savings along with cost-saving options have meant that coastguard has been able to reduce the above estimate by $63,000.00. Coastguard has to date, raised $203,277.00 for its project.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. As coastguard is yet to identify a specific provider of the shed, any potential to mitigate greenhouse gas emissions from the build cannot be quantified. All materials to be used in the construction will meet current building standards and requirements in accordance with the Building Act 2004 and the Resource Management Act 1991.

25. The lease area sits within a coastal inundation 100 year return one metre sea level area. Similarly, the lease area partially sits within a flood plain (Attachment F to the agenda report).

26. These environmental considerations will be mitigated and are detailed in the following table:

Consideration

Mitigation

Coastal inundation 100year return one metre sea level area.

The intended life span of the building will be a minimum of 50 years. Within the design life of the building, considering the present-day exposure of the land to coastal inundation and the increased risk with future sea-level rise, there will likely be a requirement to adapt over this building time.

A positive of the higher sea level will make for easier launching of coastguard’s rescue boat.

Flood plain.

Coastguard will be required to achieve a minimum floor level for the building. This will be worked through by a civil engineer and a council engineer to ensure that the floor level will be above the flood level.

27. Additionally, a hazard risk assessment will be done at the resource consent stage to make sure all council regulations and requirements are dealt with.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. Staff sought feedback from wider council teams about the proposal. This is detailed in the table below:

Department/Team	Feedback
Arts Community and Events, Strategic Broker for the Rodney Local Board	Supportive.
Parks Sports and Recreation, Parks and Places Specialist	No specific concerns.
Community Facilities, Area Operations Manager and Facilities Manager	No specific concerns.
Service Strategy and Integration	No specific concerns.
Infrastructure and Environmental Services, Coastal Management Practice Lead	As referenced, the site is within the coastal inundation 100 year plus 1m sea-level rise layer. Given its proximity to the Kaipara river it is also susceptible to flooding under much more frequent return period events, without the addition of any future sea-level rise. This may be worthwhile making reference to for a full appreciation of hazard exposure. The mitigation section notes that the building will have a life span of at least 50 years. The wording could be updated to reference that within the design life of the building, considering the present day exposure of the land to coastal inundation and the increased risk with future sea-level rise, there will likely be a requirement to adapt over this building time. This should be picked up through the resource consenting process as referenced under paragraph 27, in particular to satisfy the activity controls in Chapter E.36 of the Auckland Unitary Plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. The recommendations in this report support the Rodney Local Board Plan 2017 outcome of ‘communities are influential and empowered’.

Tauākī whakaaweawe Māori

Māori impact statement

30. On 15 March 2016, the Environmental Manager for Nga Maunga Whakahī o Kaipara Development Trust, the President of Coastguard Kaipara and council staff undertook a site meeting. The Environmental Manager for Nga Maunga Whakahī o Kaipara Development Trust subsequently prepared a Kaitiaki Report in which it endorsed the classification of Section 1 SO 327676 as local purpose (community buildings) reserve and acknowledged coastguard’s contribution to the South Head Community Outcomes (Attachment G to the agenda report).

31. Nga Maunga Whakahii o Kaipara Development Trust has requested the opportunity to participate at both; the predevelopment site and the official opening of the facility to enable a cultural blessing by Haranui Marae.

Ngā ritenga ā-pūtea

Financial implications

32. There is no direct cost to council associated with the grant of the new landowner approval and agreement to lease documentation. Coastguard Kaipara Incorporated will be responsible for all costs involved with its project and ongoing consequential OPEX.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. Should the Rodney Local Board resolve not to grant the new landowner approval and agreement to lease this would preclude Coastguard Kaipara Incorporated from seeking and obtaining all necessary consents and funding to progress with its works to build its new operations facility.

Ngā koringa ā-muri

Next steps

34. Subject to the Rodney Local Board granting Coastguard Kaipara Incorporated the new landowner approval and agreement to lease, council staff will draft up the necessary documentation for signing and sealing by coastguard and subsequent execution by council.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Coastguard Kaipara Incorporated plans	45
b ⇩	GIS aerial view showing lease area outlined in red	51
c ⇩	Resolution number RODTP/2017/12 c)	53
d ⇩	Section 61 of the Reserves Act 1977	55
e ⇩	Image showing Coastguard Kaipara Unit volunteers July 2020	57
f ⇩	GIS aerial view from Auckland Council's Hazard Viewer	59
g ⇩	Kaitiaki Report Nga Maunga Whakahii o Kaipara	61

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Matthew Kerr - Acting Relationship Manager

Rodney Local Board

19 August 2020

Kumeū Showgrounds Park and Ride Community Hub Facility feasibility study budget approval

File No.: CP2020/11364

Te take mō te pūrongo

Purpose of the report

1. To request approval for funding from the Rodney Local Board Transport Targeted Rate to undertake a feasibility study for a potential park and ride community transport hub facility at Kumeū Showgrounds.

Whakarāpopototanga matua

Executive summary

2. This report responds to a request from the Rodney Local Board that Auckland Transport continue refining the project feasibility, design and cost for Kumeu Park and Ride community transport hub facility.

3. There is currently one approved design by the local board that is under design:

Facility

Subdivision

Total Expended

Update

37 Main Road, Kumeū

(Design and project management costs)

Kumeū

$152,601

Estimated number of carparks: 40

Estimated construction costs:

$1,560,000

Currently completing Detailed Design

4. Auckland Transport met with Kumeū Showgrounds management team and Kumeū District Agricultural and Horticultural Society in July 2020, to investigate another potentially larger park and ride community transport hub facility site at Kumeū showsgrounds.

5. To assess the suitability of this potential park and ride at the Kumeū Showgrounds, an estimated $47,000 is needed to undertake a feasibility study.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) approves Auckland Transport undertaking a feasibility study of two potential sites within the Kumeū Showgrounds for a park and ride at a cost of $47,000 from the Rodney Local Board Transport Targeted Rate.

Horopaki

Context

6. The Rodney Local Board Transport Targeted Rate is currently scheduled to run for 10 years (2018–2028) to accelerate transport investment in the Rodney Local Board area. This funding is:

· ring-fenced for transport projects which are not included in the Regional Land Transport Plan 2018-2028.

· specifically supports and funds new park and ride community transport hub facilities at Warkworth and Kumeū, new footpaths, new bus stops and new bus services.

· has been established on the principle that each subdivision within the Rodney Local Board area receives a proportion of the benefits of the targeted rate that equate to the proportion of the revenue collected from that subdivision.

7. Sites in Kumeū have been selected for park and ride community transport hubs and investigations were undertaken.

8. The local board has previously resolved to investigate two sites in Kumeu:

· 299 Main Road, Kumeū

· near 37 Main Road, Kumeū

9. The 299 Main Road site, at the 18 March 2020 Rodney Local Board business meeting, the local board approved the removal of 299 Main Road, Kumeū site from the Park and Ride facilities project scope as it is considered financially unfeasible (Resolutions Number RD/2020/19c). Auckland Transport (AT) had identified a number of constraints such as the location of the site in a 100-year floodplain of the adjacent stream, high estimated cost of earthworks and land stabilisation, high cost of private land lease and visibility and safety concerns for the pedestrian crossing across state highway 16 (SH16).

10. The site near 37 Main Road, at the 18 March 2020 Rodney Local Board Meeting, the local board approved the construction budget of $1.56 million for the near 37 Main Road Park and Ride facility, subject to confirmation and agreement by the Rodney Local Board of the of new bus stops location near the site (Resolutions Number RD/2020/19d).

11. Auckland Transport plans to complete its investigation into the new bus stops location and report back to the local board by end of calendar year 2020. Indicatively, if the bus stop locations are approved, AT plans to begin construction in October 2021 so that the construction cash flow for the 37 Main Road Park and Ride can be accommodated within the available Rodney Local Board Transport Targeted Rate funding envelope.

12. Following from these options a further potential site has been determined at 35/41 Access Road, the Kumeū Showgrounds. This site is a potential improvement from the approved site near 37 Main Road as it could house a larger carpark similar in size to the Warkworth Park and Ride community hub facility.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Auckland Transport staff have met with representatives from the Kumeū Showgrounds and two options have been identified for a possible Park and Ride (Community Transport Hub) at Kumeū Showgrounds.

cid:image002.jpg@01D66FE9.9428C010

14. In order to provide the necessary advice to the local board on these options, a park and ride feasibility assessment (feasibility report, concept design drawings and cost estimates) needs to be prepared.

15. This is expected to take six weeks and will cost approximately $47,000.

16. After completion of the feasibility report AT will present its recommendations for progressing a park and ride community transport hub facility at this site to the local board at a workshop.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. Auckland Transport engages closely with council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The impact of information (or decisions) in this report are confined to Auckland Transport and does not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The Rodney Local Board determine which projects that are part of the Rodney Local Board Transport Targeted Rate are investigated, which proceed and then monitors the performance of the projects and determines whether to re-prioritise its expenditure based on the purposes of the targeted rate funds.

Tauākī whakaaweawe Māori

Māori impact statement

20. The proposed decision of receiving the report has no impacts or opportunities for Māori.

Ngā ritenga ā-pūtea

Financial implications

21. At the end of June 2020 approximately $8.5 million of the targeted rate had been collected with $3.4 million spent.

22. The table below outlines the entire programme total amounts of targeted rate collected and spent to 30 June 2020 per Rodney Local Board subdivision:

Total expenditure to date
Subdivision	Collected	Expended	Balance
Wellsford	$833,587	$299,268	$534,319
Warkworth	$3,431,504	$635,428	$2,796,076
Kumeū	$3,514,709	$2,146,716	$1,367,993
Dairy Flat	$738,989	$370,952	$368,037
TOTAL	$8,518,789	$3,452,364	$5,066,425

23. The cost of $47,000 would come from the Kumeū subdivision allocation of the targeted rate.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. Undertaking a feasibility study on options for the Kumeū Showgrounds site will mitigate risks by clearly outlining benefits and issues for future decision making for the local board.

Ngā koringa ā-muri

Next steps

25. After completion of the feasibility report, Auckland Transport will present its recommendations to the local board at a workshop.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Susan Barakat – AT Rodney Local Board Transport Targeted Rate Programme Manager

Authoriser

Jonathan Anyon – Elected Member Relationship Team Manager

Matthew Kerr – Acting Relationship Manager

Rodney Local Board

19 August 2020

Auckland Transport update August 2020

File No.: CP2020/10858

Te take mō te pūrongo

Purpose of the report

1. To provide an update to Rodney Local Board members on transport related matters in their area, including the Local Board Transport Capital Fund and Auckland Transport’s Community Safety Fund.

Whakarāpopototanga matua

Executive summary

2. This report covers:

· a summary of Auckland Transport projects and operations in the local board area

· an update on the Araparera Forestry Programme

· an update on the Regional Land Transport Plan – Seal Extension Programme

· a summary of the board’s Transport Capital Fund and Community Safety Fund projects

· a summary of general information items.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) receive the Auckland Transport update August 2020.

Horopaki

Context

3. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play in the governance of Auckland on behalf of their local communities.

4. This report updates the local board on Auckland Transport projects and operations in the Rodney Local Board area, it summarises consultations and Traffic Control Committee decisions, and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and Community Safety Fund (CSF).

5. The LBTCF is a capital budget provided to all local boards by the Governing Body and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

6. With the council’s Emergency Budget now confirmed, the LBTCF for the 20/21 Financial Year has been set at $5.0 million, reduced from $20 million, for allocation across the 21 Local Boards. Allocation will still be based on the Local Board Funding Policy. Decisions about the 2021/22 and 2022/23 Financial Years will form part of the Long Term Plan (LTP) / Regional Land Transport Plan (RLTP) discussions but early indications are that these years will also see a more constrained capital programme, than prior to the COVID-19 crisis. The specific budget available for the LBTCF in 21/22 and 22/23 will be determined by the prioritisation of the capital programme through the RLTP and will be subject to the usual consultation and submission processes.

7. Decisions about the 2021/22 and 2022/23 financial years will form part of the Long-term Plan/Regional Long-term Plan discussions but early indications are that these years will also see a more constrained capital programme, than prior to the COVID-19 crisis. The specific budget available for the LBTCF in 21/22 and 22/23 will be determined by the prioritisation of the capital programme through the Regional Long-term Plan (RLTP) and will be subject to the usual consultation and submission processes.

8. The CSF is a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

9. The CSF is funded from Auckland Transport’s safety budget and is dependent on the level of funding Auckland Transport receives from Council. Current indications are that this level of funding will be significantly constrained. Public consultation and the design work is progressing so that projects are designed and ready to go when money becomes available.

Tātaritanga me ngā tohutohu

Analysis and advice

Auckland Transport projects and operations in the local board area

10. The table below has a general summary of projects and activities of interest to the local board with their current status. Please note that all timings are indicative and are subject to change:

Item	Update
Coatesville-Riverhead Highway / Barrett Rd Intersection - Right turn pocket	Currently in scheme design.
Coatesville Shops – Pedestrian Improvements (Community Safety Fund)	Currently in scheme design.
Dairy Flat Highway, Durey Road Intersection – safety improvements	Complete. Some minor road marking remains to be done when weather is suitable.
Dairy Flat Highway, Green Rd and Goodland Drive intersections – Safety Improvements	Under construction with expected completion mid-November 2020.
Mahurangi Road, Snells Beach – Pedestrian Safety Improvements	Public feedback has closed and the project will proceed without changes to the next stage of detailed design.
Matakana Signalised Crossing (Community Safety Fund)	Currently in detailed design.
Matakana Road, intersection with Anderson and Rosemont Roads - metal safety crash barriers	The project is currently in its detailed design phase and installation will take place once the designs have been finalised, but no later than December 2020.
Matakana Link Road - a 1.35km link between State Highway One and Matakana Road	Preparatory works are underway.
Matua Road and Oraha Road, Huapai – Informal Crossing (Community Safety Fund)	Public consultation has closed and all responses to feedback have been prepared. Following approval, this will be sent out mid-August.
Matua Road and Tapu Road, Huapai – Intersection Improvements including high friction surfacing on all 4 approaches to the intersection. (Community Safety Fund)	The project is awaiting confirmation that it will proceed to construction.
Motutara Road, Muriwai – Pedestrian crossing (Community Safety Fund)	Public consultation has closed and feedback is being reviewed.
Motutara Road, Muriwai – Pedestrian Improvements (Community Safety Fund)	Public consultation has closed and feedback is being reviewed.
Rata Street, Helensville – Pedestrian Crossing (Community Safety Fund)	Public consultation has closed and feedback is being reviewed.
Rautawhiri Road, Helensville - Pedestrian safety improvements (Community Safety Fund project)	Public consultation has closed and feedback is being reviewed.
Sandspit Road/Sharp Road/Mahurangi East Road, Sandspit - Intersection Improvements	Public consultation is complete. Responses to public feedback are complete, the project team is now seeking approval to proceed with updating the board/external stakeholders/public
SH-16 / Huapai Shops – Signalised Crossing	Complete.

Araparera Forestry Programme Update

11. A seal extension programme enabled by the proceeds from the Araparera Forestry joint venture.

12. Delivery of this programme was divided into two stages:

· Stage One – Underwood Road, Whitmore Road, Tauhoa Road, School Road and Wharehine Road

· Stage Two – Krippner Road, Smith Road, Dennis Road and Rodney Road.

13. All works are now complete.

Regional Land Transport Plan – Seal Extension Programme update

14. The Regional Land Transport Plan (RLTP) Seal Extension Programme is continuing in tandem with the Araparera Forestry Seal Extension Programme. The table below summarises the status of the RLTP funded Seal Extension programme:

Sites	Construction Start Date	Works in Progress	Planned Completion
Wellsford Valley Road – Stage 2 (800m)	4 June 2020	Complete	August 2020
Ngarewa Road (500m)	12 March 2020	Complete	July 2020
Ahuroa Road - Stage 1 (1275m)	13 May 2020	Stage 1 – 1295m section starting at the J Tolhopf Rd intersection heading west to the bottom of the hill – construction underway.	Stage 1 - October 2020
Ahuroa Road - Stage 2 (2950m)	October 2020 (subject to funding availability)	Stage 2 – starting at the J Tolhopf Rd intersection heading east to join up to the sealed section at the Puhoi end.	Stage 2 – May 2021 (subject to funding availability)
Ahuroa Road - Stage 3 (5000m)	October 2021 (subject to funding availability)	Stage 3 – rest of the western section up to West Coast Rd.	Stage 3 – May 2022 (subject to funding availability)

Local Board Transport Capital Fund

15. Auckland Transport will update local boards on the status of the LBTCF as soon as decisions around the budget are finalised.

16. Please see below for a list of projects and the current status of these projects:

Project	Update
Alice Street, Riverhead - Footpath along entire road.	Rough order of cost provided of $474,000. Design services have been procured but are on hold until available budgets are confirmed for 2020/21.
Coatesville-Riverhead Highway - Piping and covering culvert alongside Coatesville Reserve.	Rough order of cost has been completed. Progress on this project is on hold until available budgets are confirmed for 2020/21.
Dairy Flat Highway outside Dairy Flat School - footpath and indented parking, local speed threshold improvements, reduction of the existing variable school zone speed from 60 km/h to 40 km/h.	Rough order of cost provided of $470,000. Approved to progress to detailed design and firm estimate of cost. Progress on this project is on hold until available budgets are confirmed for 2020/21.
Falls Road, Warkworth between Hudson Road and Mansel Drive - Contribution towards developers construction of Footpath.	The footpath was expected to be constructed by a developer during the 2019/2020 financial year but construction has been delayed, with the proposed footpath in the strip of Falls Road subject to the outcome of resource consents being approved for the adjacent land. As of June 30, this resource consent is still in progress.
Footpath at Omaha Drive, Omaha – from Broadlands Drive to the Omaha Golf Club.	Design and cost estimate are now complete. Progress on this project is on hold until available budgets are confirmed for 2020/21.
Hudson Road between State Highway 1 and Albert Road, Warkworth – Footpaths.	The local board allocated $623,000 to this project. The project is currently in the tender phase and ready to award but on hold until available budgets are confirmed for 2020/21.
Leigh Road, Whangateau - Footpath between 570 Leigh Road to Ashton Road.	Rough order of cost provided of $363,000. Approved to progress to detailed design and firm estimate of cost. Design services have been procured but are on hold until available budgets are confirmed for 2020/21.
Newton Road, Riverhead - Footpath from Cobblers Lane to Coatesville-Riverhead Highway.	Rough order of cost provided of $763,000. Approved to progress to detailed design and firm estimate of cost. Design services have been procured but are on hold until available budgets are confirmed for 2020/21.
School Road, Wellsford - Footpath on the southern side between the school entrance opposite 50 School Road and the existing footpath in Watson Place, Wellsford.	Approved for construction at $257,000 Design services have been procured but are on hold until available budgets are confirmed for 2020/21
Alice Street, Riverhead - Footpath along entire road.	Rough order of cost provided of $474,000. Design services have been procured but are on hold until available budgets are confirmed for 2020/21.

Community Safety Fund

17. The Community Safety Fund is funded from Auckland Transport’s safety budget and is dependent on the level of funding Auckland Transport receives from Council.

18. Now that Auckland Council’s emergency budget is confirmed, Auckland Transport is reviewing all CSF projects. It is possible that projects are delayed or even stopped. When more detailed information is available it will be provided to the board.

19. The below table has an update on the projects in the fund:

Priority	Project	Update
1	Motutara Road – Crossing	Public Consultation is complete.
2	Motutara Road - footpath extension	Public Consultation is complete.
3	Coatesville – speed calming	In scheme design.
4	Matakana Road – signalised mid-block	In detailed design.
5	Matua / Tapu Road – intersection improvements	The project is awaiting confirmation that it will proceed to construction.
6	Matua / Oraha Road – intersection improvements	Public consultation has closed and all responses to feedback have been prepared.
7	Rata Street - pedestrian crossing	Public consultation has closed and feedback is being reviewed.
8	Kaipara College - pedestrian crossing	Soon to go out to public consultation.
9	Waitoki School – speed calming	Removed from CSF as per LB decision.
10	Whangateau - speed warning signs	Completed.
11	Kumeu – signalised mid bloc crossing	Completed.
12	Woodcocks Road – crossing	In detailed design.

Traffic Control Committee Decisions

20. Auckland Transport's resolution and approval process ensures the most appropriate controls and restrictions are put in place and can be legally enforced. The following decisions were made by the Traffic Control Committee (TCC) in relation to regulatory processes relevant to the Rodney Local Board during July 2020.

Street Name	Suburb	Type of Report	Nature of Restriction	Committee Decision
Baxter Street / Percy Street	Warkworth	Permanent Traffic and Parking changes	No Stopping At All Times / Bus Shelter / P10 Parking / P60 Parking / Angle Parking / Small Psv Stand / Mobility Parking / Traffic Island / Flush Median / Edge Line / Shoulder Marking	Approved with Conditions
Muriwai Road / Sarah Todd Lane	Waimauku	Temporary Traffic and Parking changes (Works)	Road Markings for Speed Management / No Stopping At All Times / P5 Parking / Stop Control / Traffic Island / Pedestrian Crossing / Edge Line	Carried
Sidwell Road / Pampas Drive / Ahutoetoe Road / Archibald Drive / Endsley Rise	Wainui	Permanent Traffic and Parking changes	Cycle Lane / No Stopping At All Times / Give-Way Control / Delineators / Footpath	Carried

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

22. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The impact of information (or decisions) in this report are confined to Auckland Transport and does not impact on other parts of the Council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Information items sent to the board:

25. Table below is a summary of items sent to the local board for their information or feedback:

Item	Date sent to Board
FYI: 308 Coatesville Riverhead Highway, Coatesville - New P5 Loading Zone	07/07/20
LBTCF for 20-21 Financial Year	21/07/20
Update: Kumeu Huapai SHA Improvements Project	23/07/20
Update: Mahurangi Road, Snells Beach - Pedestrian improvements	05/08/20
Safer speeds - a month on (Rodney Focus)	05/08/20

Tauākī whakaaweawe Māori

Māori impact statement

26. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

27. There are no financial implications in receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. Auckland Transport is reviewing our programme in response to Auckland Council’s emergency budget.

29. Auckland Transport’s capital and operating budgets have been reduced so we can expect that some projects we had planned for 2020/2021 may not be able to be delivered and we expect this will be disappointing to communities that we had already engaged with.

30. Both the Community Safety Fund and the Local Board Capital Transport Fund are impacted by these budget reductions.

31. Auckland Transport will be mitigate this risk by clearly communicating with the local board on the outcomes and new funding levels so that the Board may make the best use of their available funds.

Ngā koringa ā-muri

Next steps

32. Auckland Transport will provide a further report to the Rodney Local Board at its next meeting.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Ben Halliwell – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager

Matthew Kerr – Acting Relationship Manager

Rodney Local Board

19 August 2020

Approval of the Rodney Local Board’s environment work programme 2020/2021

File No.: CP2020/10923

Te take mō te pūrongo

Purpose of the report

1. To approve the Rodney Local Board’s environment work programme 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents the local board’s environment work programme and associated budgets for approval for delivery within the 2020/2021 financial year (see Attachment A to the agenda report).

3. The work programme responds to the following outcomes and objectives that the local board identified in the Rodney Local Board Plan 2017:

· our harbours, waterways and environment are cared for, protected and healthy

· parks and sports facilities that everyone can enjoy.

4. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position. In July 2020, the Governing Body adopted the council’s Emergency Budget 2020/2021, which has reduced both capital and operating budgets. However, locally driven initiatives operational funding has not been reduced.

5. The local board provided feedback to Infrastructure and Environmental Services staff on the projects it would like to fund in anticipation of its reduced budgets in a series of workshops. The local board indicated its support for the following projects, with budgets as listed below:

· Restore East Rodney - $70,000

· Rodney Healthy Harbours and Waterways Fund - $240,000

· Pest Free Coatesville animal pest control tools - $8,500

· Mahurangi College living classroom coordinator - $20,000

· Te Arai Shorebirds Trust coordinator - $10,000

· Forestry ambassadors programme - $50,000

· On-site wastewater education programme - $20,000.

6. The proposed work programme has a total value of $418,500, which can be funded from within the board’s draft Locally Driven Initiatives budget for the 2020/2021 financial year.

7. In addition to these projects, $60,000 has been carried forward from the local board’s 2019/2020 pest free management plan project for delivery in the 2020/2021 financial year. Initial discussions had been held with the community on this project, however the majority of the planned work was unable to proceed due to COVID-19 restrictions.

8. The attached work programme also includes an asset-based services operational budget of $26,000 for the Rodney Drainage Districts in the 2020/2021 financial year.

9. Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) approve its environment work programme 2020/2021 (Attachment A) including associated budget as summarised in the table below:

Activity name	2020/2021
Restore East Rodney	$70,000
Rodney Healthy Harbours and Waterways Fund	$240,000
Pest Free Coatesville animal pest control tools	$8,500
Mahurangi College living classroom coordinator	$20,000
Te Arai Shorebirds Trust coordinator	$10,000
Forestry ambassadors programme	$50,000
On-site wastewater education programme	$20,000
Total	$418,500

b) note that $60,000 of locally driven initiatives budget has been carried forward for the 2019/2020 pest free management plan project, to be completed as part of the attached work programme in 2020/2021

c) note the allocation of $26,000 asset-based services operational budget towards the Rodney Drainage Districts in the 2020/2021 financial year.

Horopaki

Context

10. Each year, the local board decides which activities to allocate its annual budget towards, through a series of workshops. The local board feedback in these workshops have informed the work programme.

11. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position, which has had flow on effects for budgets available in the 2020/2021 financial year. Given the new financial realities facing Auckland, the council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. However, this does not include a reduction of locally driven initiatives (LDI) operational funding.

12. The COVID-19 pandemic occurred part way through the planning cycle for the development of the 2020/2021 local board work programmes. This led to local boards undertaking a reprioritisation exercise for all proposed activity.

13. The work programme responds to the outcomes and objectives that the local board identified in the Rodney Local Board Plan 2017. The specific outcomes that are reflected in the work programme are:

· our harbours, waterways and environment are cared for, protected and healthy

· parks and sports facilities that everyone can enjoy.

14. The development of the work programme was also guided by plans and policies such as the Regional Pest Management Plan, and the National Policy Statement for Freshwater Management.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or projects and ongoing programmes. It also includes new initiatives supported by the local board.

16. The proposed activities for delivery as part of the board’s environment work programme 2020/2021 are detailed below. See Attachment A for further detail.

New project: Restore East Rodney - $70,000

17. To achieve the local board plan objective to ensure ‘our harbours, waterways and environment are cared for, protected and healthy’ the board has indicated it would like to fund the Restore East Rodney project in the 2020/2021 financial year.

18. This funding will support the delivery of the new landscape scale restoration plan for East Rodney. During the 2020/2021 financial year, the project will involve:

· building community capacity by creating a steering group, submitting funding applications, and creating a self-sufficiency strategy for local restoration groups

· holding skills training workshops, networking, planting, trapping, weeding, monitoring and education activities

· supporting mana whenua in their restoration work

· conducting three community activation projects that cover a range of restoration outcomes.

19. Over the next few years, staff plan to roll out similar restoration projects over the rest of the Rodney Local Board area.

20. In 2019/2020, the Rodney Local Board provided $60,000 for the planning for this work through its pest free management plan project. While engagement with communities was undertaken, the majority of this work was not completed due to COVID-19.

21. The 2019/2020 funding for this planning work has been carried forward to the 2020/2021 financial year. Planning work and the first year of implementation will be undertaken concurrently in the 2020/2021 financial year.

Rodney Healthy Harbours and Waterways Fund - $240,000

22. The local board has indicated it would like to continue to support the Rodney Healthy Harbours and Waterways Fund in the 2020/2021 financial year. The local board has supported this fund since the 2017/2018 financial year, and allocated $290,000 towards these grants in the 2019/2020 financial year.

23. This project will continue providing landowners with financial assistance to protect and restore the riparian margins of waterways within the Rodney Local Board area. This will involve fencing, planting work and pest control.

24. Healthy Waters will be leading and managing the delivery of the fund. This will ensure commitments described in the individual funding agreements are delivered as per agreement and on time. Grants are paid as soon as works are completed, invoices provided and works inspected.

25. The fund will be advertised through social media, Our Auckland and farming outlets across the Rodney region.

26. Significant funding has been allocated through the Government, Auckland Council, Kaipara District Council and iwi to run a multi-year, $100 million project to clean up the Kaipara Harbour. Government funding has also been approved for riparian planting and fencing to be undertaken in the Mahurangi catchment.

27. Due to the significant levels of funding going into the Kaipara and Mahurangi catchments, funding through the Rodney Healthy Harbours and Waterways Fund will be prioritised for applications in other catchments across the Rodney Local Board area.

New project: Pest Free Coatesville animal pest control tools - $8,500

28. Pest Free Coatesville is a new initiative to rid the Coatesville area (3,574ha) of animal pests. The Pest Free Coatesville group will collate a record of existing animal pest control efforts, manage the roll out of new traplines, engage with the community and coordinate all animal pest control activity in the area.

29. This coordinated approach will harness volunteer efforts to ensure animal pest control is effective and contributes to regionally significant biodiversity outcomes of the North-West Wildlink.

30. The first stage of the project has been completed. This included communicating the strategy with the community, encouraging landowner involvement, and collecting information on existing animal pest control efforts.

31. In the 2020/2021, local board funding will be used for the second stage of the project. This will involve setting up animal pest control traplines in Green Road Reserve and the perimeter of Coatesville Scenic Reserve and enabling landowners to get involved by supplying subsidised pest control tools.

32. Natural environment targeted rate funding will match the funding contribution of the Rodney Local Board, to provide a total budget of $17,000 towards purchasing pest eradication tools in the 2020/2021 financial year.

New project: Mahurangi College living classroom coordinator - $20,000

33. Mahurangi College is establishing a 'living classroom' on two council reserves covering 9.4 hectares with endangered kauri, forests and wetland on banks of Mahurangi River.

34. Students will form teams to trap pest animals, remove pest plants, form trap lines, establish teaching areas, monitor water quality and bird life, and when appropriate replant the forest and wetland.

35. Rodney Local Board funding will support a coordinator to:

· implement the existing pest control and restoration plans

· support students to study forest and wetland ecosystems on reserves

· work with Sustainable Schools staff to develop a seminar showing living classroom concepts, which will be shared with schools across Auckland.

New project: Te Arai Shorebirds Trust coordinator - $10,000

36. The Te Arai Shorebirds Trust are undertaking a project to establish a predator control buffer zone from Mangawhai to Pakiri covering private and public land. This project buffers the Tarai Iti Wildlife Sanctuary, Te Arai Regional Park and the 700 hectares from part of the Ngāti Manuhiri Trust settlement redress.

37. This project will provide 21 kilometres of coastal protection for shorebirds through predator control over 2,735 hectares. This buffer project will contribute to the protection of significant wildlife including breeding habitat of the critically endangered fairy tern.

38. A coordinator is already in place., funded in part by Auckland Council’s Community Coordination and Facilitation Grant. They are responsible for:

· undertaking community engagement, including long term commitment for the sanctuary vision by land owners

· the production of a 10-year strategic plan to guide the buffer project, including three-year work programmes.

39. Local board funding in 2020/2021 will support the trust to increase the outreach and work of the coordinator. Additional funding for the coordinator is coming through Auckland Council’s Regional Environment and Natural Heritage grant, and the Community Coordination and Facilitation grant.

40. The Te Arai Shorebirds Trust are currently developing a memorandum of understanding with Auckland Council. This work plays a significant role in achieving the outcomes of Pest Free Auckland 2050.

New project: Forestry Ambassadors Programme - $50,000

41. The local board has also indicated it would like to support a new Forestry Ambassadors Programme in the 2020/2021 financial year. This programme will involve engagement with the forestry industry within the Rodney Local Board area through a forestry ambassador.

42. This ambassador will have discussions with the forestry industry to understand the barriers and benefits around managing sediment when felling trees, in accordance with the National Environmental Standards for Plantation Forestry. They will provide practical support for the forestry industry, to support them to limit sediment entering the waterways.

43. Water quality monitoring will be undertaken to understand the impacts forestry operations may be having on Rodney waterways.

44. Materials will be created detailing the importance of erosion and sediment control on site when felling trees and constructing forestry roads. These materials will be created in conjunction with the industry and Auckland Council’s compliance team.

New project: Onsite wastewater system education programme - $20,000

45. The local board has indicated it would like to support a new onsite wastewater system education programme in the 2020/2021 financial year.

46. From July 2021, Auckland Council will increasingly request proof of onsite wastewater system maintenance from across the region, in alignment to Auckland Unitary Plan requirements.

47. In preparation for this, the local board and Auckland Council staff would like to increase property owner awareness about the compliance requirements for onsite wastewater system maintenance and enforcement options.

48. Local board funding in 2020/2021 will support a series of engagement initiatives to prepare property owners for this change. This will involve:

· 150 subsidised onsite wastewater system inspections

· three public workshops around the new compliance processes, including information on how to householders can best use their systems and the potential risks of poorly functioning systems

· running a planting event, which will be used to educate people about onsite wastewater systems

· creating and implementing a local communications plan.

Drainage districts - $26,000 (asset-based services operational expenditure)

49. The local board also has $26,000 of asset-based services operational budget for the Rodney drainage districts in the 2020/2021 financial year.

50. This budget supports the management of the Okahukura, Te Arai, and Glorit Drainage Districts.

51. Healthy Waters is managing work on these districts, and Healthy Waters and local board funding is supporting a significant amount of improvements and weed control.

Activities carried forward from 2019/2020

52. The Corporate and Local Board Performance team have identified projects from the Rodney Local Board locally driven initiatives (LDI) operational budget 2019/2020 where there was an agreed scope and cost which were not been delivered.

53. The $60,000 pest free management plan budget for 2019/2020 has been carried forward for delivery in 2020/2021. Initial conversations had occurred between staff, contractors and the community in 2019/2020, however the majority of this work was delayed because of COVID-19.

54. This work will now be completed in the 2020/2021 financial year, and will run concurrently with the Restore East Rodney project, as detailed earlier in this report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

55. Table 1 outlines the activities in the 2020/2021 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 1: Climate impact assessment of proposed activities

Activity name	Climate impact
Restore East Rodney	Undertaking animal and weed pest control will enable a diverse native ecosystem to flourish. A more diverse ecosystem will have greater resilience against climate pressures.
Rodney Healthy Harbours and Waterways Fund	The implementation of stream restoration and protection efforts will minimise the impact of flooding, improve native biodiversity and enhance carbon sequestration while protecting the stream banks from erosion caused by the increased rainfall events resulting from climate change. Riparian planting will sequester carbon dioxide emissions.
Pest Free Coatesville animal pest control tools	The project will contribute to fewer native plants being browsed, hence the survival and regeneration of increasing amounts of native vegetation. Forests are essential for biomass and carbon sequestration.
Mahurangi College living classroom coordinator	This project will minimise greenhouse gas emissions through the planting of unvegetated areas. This will increase vegetative biomass and carbon sequestration.
Forestry Ambassadors Programme	This project will build resilience and ensure that forestry operations have appropriate erosion and sediment controls in place to minimise water quality issues and sediment entering waterways, which can result in flooding. Flooding events are expected to become more frequent and severe as a result of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

56. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

57. Biodiversity staff working on restoration projects work closely with colleagues from Parks, Sport and Recreation as some of the restoration work happens on public land and public parks. These staff also work closely with Community Empowerment Unit staff to advertise programmes to local audiences and potential volunteers.

58. The Forestry Ambassadors Programme will involve staff from Regulatory and Compliance. These compliance staff can fine or impose restrictions on people working in forested areas if they are not operating correctly and are causing excessive sediment to enter local waterways.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

59. The projects proposed for inclusion in the board’s environment work programme will have positive environmental outcomes across the Rodney Local Board area. Particular focus areas for the 2020/2021 work programme include Te Arai, Mahurangi and Coatesville.

60. The projects noted above align with the local board plan outcomes ‘our harbours, waterways and environment are cared for, protected and healthy and ‘parks and sports facilities that everyone can enjoy.’

61. The proposed environment work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.

Tauākī whakaaweawe Māori

Māori impact statement

62. It is recognised that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.

63. Table 2 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.

Table 2: Māori impact assessment of proposed activities

Activity name	Māori impact
Restore East Rodney	No specific engagement with mana whenua or Māori community groups has been undertaken for this project. However, mana whenua representatives are invited and encouraged to attend the group meetings.
Rodney Healthy Harbours and Waterways Fund	Te Uri O Hau Settlement Trust are involved in growing many of the plants for this project.
Mahurangi College living classroom coordinator	No direct engagement with mana whenua will occur for this project however many schools are already connecting with local iwi. This project will provide opportunities for developing these connections as well as exploring Māori perspectives on the importance of water in te Ao Māori (Māori worldview) and kaitiakitanga of the local environment.
Forestry Ambassadors Programme	Managing water resources and maintaining water quality are significant issues for Māori. The role of mana whenua as kaitiaki for the environment is identified in the Schedule of Issues of Significance to Māori in Tāmaki Makaurau. This project will provide information that can be used to better focus efforts by mana whenua in their role as kaitiaki, particularly in relation to water quality and sedimentation.

64. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

65. The proposed environment work programme budget for 2020/2021 is $418,500, of the local boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2020/2021.

66. The attached work programme also includes a $60,000 LDI budget carried forward from the 2019/2020 pest free management plans project, for completion in 2020/2021. An asset-based services operational budget of $26,000 will also go towards the drainage districts project in the 2020/2021 financial year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

67. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

68. Table 3 shows the identified significant risks associated with activities in the proposed 2020/2021 work programme.

Table 3: Significant risks and mitigations for activities

Activity name	Risk	Mitigation	Rating after mitigation
Restore East Rodney	There is a risk of a lack of community engagement.	This group has significant support, working with schools and other organisations to have a practical impact on the environment.	Low
Rodney Healthy Harbours and Waterways Fund	There is a risk of a lack of community interest in applying for these grants.	This project has been going for years and has had significant community support. There will be a communications plan to encourage farmers and landowners to access the fund.	Low
Pest Free Coatesville animal pest control tools	The risks are that landowners are unwilling to undertake trapping in the first instance and long-term. This project is dependent on the volunteer time of the participants in the Pest Free Coatesville community group.	The Pest Free Coatesville project has gained significant and growing community support, so these risks are considered low.	Low
Mahurangi College living classroom coordinator	There is a risk that the college is unable to show the benefits of the funding.	The college is already running restoration and pest control projects. This funding will allow the college to share their knowledge with other schools, so this risk is considered low.	Low
Te Arai Shorebirds Trust coordinator	There is a risk of a lack of community engagement.	This group has received considerable support for their efforts over a wide area, so this risk is considered low.	Low
Forestry ambassadors programme	There is a risk that there is a lack of awareness or willingness of the forestry industry to engage with the project.	Staff are working with Panuku-managed forests and are building links with forestry contractors to minimise this risk. Staff are also working with the kauri dieback team to ensure consistent messaging around sedimentation and kauri protection.	Medium
Onsite wastewater system education programme	Most property owners have not needed to provide maintenance records to the council for their onsite wastewater systems. In other catchments, there have been property owners who have believed that the council’s request for maintenance records was a demand for them to upgrade their system from a traditional septic tank to a high-tech secondary system.	This programme provides subsidised onsite wastewater inspections, and provides a year of education around the compliance and monitoring changes that are coming into effect in 2021/2022. This aims to minimise the risk of residents perceiving the maintenance record requests as a demand for them to upgrade systems.	Medium

69. Resourcing of the proposed work programme is based on current staff capacity within departments. If changes to staff capacity have an impact on work programme delivery, this will be signalled to the local board at the earliest opportunity. Staff will also signal if any other unforeseen circumstances may impact on the delivery of the activities outlined in this report, alongside options to address such challenges.

Ngā koringa ā-muri

Next steps

70. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

71. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Rodney Local Board Environmental Project 2020/2021	85

Ngā kaihaina

Signatories

Author

Anna Halliwell - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Matthew Kerr – Acting Relationship Manager

Rodney Local Board

19 August 2020

Approval of the Rodney Local Board community services work programme 2020/2021

File No.: CP2020/11077

Te take mō te pūrongo

Purpose of the report

1. To approve the community services work programme 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents the local board’s community services work programme and associated budgets for approval for delivery within the 2020/2021 financial year (see Attachment A to the agenda report).

3. The community services work programme includes activities to be delivered by the following departments:

· Arts, Community and Events

· Libraries

· Parks, Sport and Recreation

· Service, Strategy and Integration.

4. The work programme responds to the following outcomes and objectives identified in the Rodney Local Board Plan 2017:

· We can get around easily and safely

· Communities are influential and empowered

· Parks and sports facilities that everyone can enjoy

· Arts and culture is vibrant and strong.

5. COVID-19 put significant pressure on Auckland Council’s finances. The Emergency Budget 2020/2021 was adopted by Governing Body in July 2020 (GB/2020/76).

6. While the budget has reduced capital and asset based services operating budgets, locally driven initiatives operational funding has not been reduced.

7. The local board provided feedback to staff on the activities it would like to fund in anticipation of its reduced budgets in a series of workshops.

8. The proposed work programme has a total locally driven initiatives operational budget value of $707,858, which can be funded from within the local board’s locally driven initiatives operational budget for the 2020/2021 financial year.

9. ABS budgets were reduced due to the Emergency Budget and specific reductions have been detailed in the Analysis and Advice section of this report. The local board Customer and Community Asset Based Services operational budget for 2020/2021 is $12,478,369. This budget is direct operational expenditure only and does not include revenue and excludes depreciation and finance costs if applicable.

10. Projects from 2019/2020 locally driven initiatives operational budget have been carried forward where there was an agreed scope and cost which have not been delivered. These are shown as separate activity lines in the work programme.

11. Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) approve the community services work programme 2020/2021 and associated budget (Attachment A)

b) note that activities with locally driven initiatives) operational budget carried forward from 2019/2020 are included in the work programme (Attachment A).

Horopaki

Context

12. Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. Local board feedback from these workshops have informed the work programme.

13. The work programme responds to local boards priorities as expressed in its local board plan.

14. The COVID-19 pandemic has exerted considerable pressure on council’s financial position, which has had flow on effects for the budgets available in the 2020/2021 financial year.

15. Given the new financial realities facing Auckland, council has adopted an Emergency Budget 2020/2021.

16. The budget reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic. This does not include a reduction of locally driven initiatives (LDI) operational funding.

17. COVID-19 occurred part way through the planning cycle for the development of the 2020/2021 local board work programmes. This led to local boards undertaking a reprioritisation exercise for all proposed activity.

18. Table 1 shows the business objectives and strategic alignment for community services departments. These also guided the development of the work programme.

Table 1: Adopted community-based strategies and plans

Department	Business objectives	Strategies and plans
Arts, Community and Events (ACE)	Provision of services, programmes, events and facilities that strengthen and connect communities and create a sense of belonging and pride	· Hire Fee Framework · Events Policy · Toi Whītiki · Thriving Communities
Libraries	Provision of library services and programmes that support Aucklanders with reading and literacy, and opportunities to participate in community and civic life	· Auckland Libraries Strategy 2020
Parks, Sport and Recreation (PSR)	Provision of services to actively engage Aucklanders to lead healthy lives, connect with nature and value our cultural identity	· Parks and Open Space Strategic Action Plan · Sport and Recreation Strategic Action Plan · Auckland Growing Greener Framework · Urban Ngāhere Strategy
Service, Strategy and Integration (SS&I)	Provision of service and asset planning advice and support more integrated delivery of community outcomes	· Community Facilities Network Plan · Parks and Open Space Strategic Action Plan

Tātaritanga me ngā tohutohu

Analysis and advice

19. The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or projects and ongoing programmes. It also includes new initiatives supported by the local board.

Asset Based Services (ABS) operational activities

20. The Emergency Budget reduced the anticipated asset based services (ABS) operational budgets across all 21 local boards. This has required a reduction in asset based services (ABS) operational budgets in the local boards’ community venues, libraries and facilities.

21. Staff provided advice about how services delivered from community facilities could be adjusted to achieve the savings of the Emergency Budget. Staff discussed proposed changes at workshops with the local board in July 2020.

22. Proposed changes to community venues, facility programming and opening hours in response to budget constraints are:

Libraries: Helensville Library, Kumeū Library, Mahurangi East Library, Warkworth Library, Wellsford Library

23. Libraries will have no reductions to approved standard opening hours: 232 hours per week across five libraries.

24. Efficiencies will still be required and will be managed across the library network. Analysis of staffing resource vs customer use has shown where efficiencies can be achieved by optimising staffing levels within the local board area.

25. The local programming budget has been reduced. There will be a reduction in the number of external partners coming in to support programming, however, programmes will continue to be run by staff within libraries for 2020/2021.

Locally Driven Initiatives (LDI) operational activities

26. LDI operational activities in the work programme respond to the local board plan and local board feedback. Community services LDI activities are detailed at Attachment A.

27. The proposed work programme has a total LDI operational budget value of $707,858, which can be funded from within the local board’s LDI operational budget for the 2020/2021 financial year

28. The Corporate and Local Board Performance team have identified projects from the LDI operational budget 2019/2020 where there was an agreed scope and cost which have not been delivered. Carry-forwards are expressed as separate activity lines in the work programme (Attachment A).

COVID-19 impacts on the community were considered while developing the work programme

29. Staff acknowledge that our communities have faced significant challenges during the COVID-19 pandemic lock down.

30. In preparing recommendations for the 2020/2021 work programme, a number of COVID-19 related matters have been considered. The 2020/2021 work programme seeks to prioritise activity that responds to these needs:

· newly vulnerable communities

· financial constraints

· accessibility restrictions

· community resilience

· community response and recovery.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. Table 2 outlines the activities in the 2020/2021 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 2: Climate impact assessment of proposed activities

ID number

Activity name

Climate impact

Ecological volunteers programme

Integrating nature into urban environments:

• increase in native forest/ urban cooling.

• offset carbon emissions.

• protect water quality by planting along rivers and coastlines.

• improve our living environment.

• soil retention, erosion control and flood mitigation and coastal protection.

• nitrogen sequestration.

1823

Greenways prioritisation and implementation

Quality Greenways network promote active transport reducing vehicle trips.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. The activities in the proposed work programme provide important community services to the people of the local board area. Work programme activities support the outcomes and objectives outlined in the Rodney Local Board Plan 2017.

34. They contribute to building strong, healthy, and vibrant communities by providing services and spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities.

35. These activities improve lifestyles and a sense of belonging and pride amongst residents.

36. The community services work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The feedback received from the workshops has informed the proposed work programme.

Tauākī whakaaweawe Māori

Māori impact statement

37. Table 3 outlines the activities in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.

Table 3: Māori impact assessment of proposed activities

ID number

Activity name

Activity description

1887

(Libraries) Whakatipu i te reo Māori - we grow the Māori language

Celebrating te ao Māori and strengthening responsiveness to Māori - Rodney

Champion and embed te reo Māori in everyday communication.

Celebrate and promote te ao Māori through events and programmes including regionally coordinated and promoted programmes: Te Tiriti o Waitangi, Matariki and Te Wiki o te Reo Māori.

Seek opportunities to engage with local Iwi and mana whenua to collaborate on initiatives.

38. Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori. It guides staff to deliver on agreed work programme activities and support the local board to achieve the outcomes in its local board plan.

39. Where aspects of the proposed work programme are anticipated to have a significant interest or impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

40. Activities are funded from one or multiple budget sources which include: ABS operational expenditure and LDI operational expenditure.

41. The total community services work programme LDI operational budget for 2020/2021 is $707,858. This budget was unaffected by the Emergency Budget.

42. ABS budgets were reduced due to the Emergency Budget and specific reductions have been detailed in the Analysis and Advice section of this report. The local board Customer and Community ABS operational budget for 2020/2021 is $12,478,369. This budget is direct operational expenditure only and does not include revenue and excludes depreciation and finance costs if applicable.

43. Each activity line has a budget allocation, which covers the delivery for the 2020/2021 period. Where activity lines show a zero-dollar budget, this reflects that the implementation costs are met through staff salary or other funding sources.

44. Where activities are cancelled or no longer required during the financial year, the local board can reallocate the budget to an existing work programme activity or to create a new activity.

45. Project where budget has been carried-forward from 2019/2020 are shown expressed as separate activity lines in the work programme (Attachment A).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes. New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level.

47. The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level. Some activities can be adapted to be delivered at different COVID-19 Alert Levels.

48. Resourcing of the work programmes is based on current staff capacity within departments. If changes to staff capacity have an impact on work programme delivery, this will be signalled to the local board at the earliest opportunity.

49. The key risks for activities that are managed through the work programme are non-delivery, time delays and budget overspend.

50. Where a work programme activity cannot be completed on time, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

51. As the work programme includes ongoing activity and annually occurring events or projects, the associated risks have been identified and managed in previous years. Additional risk management for these activities is ongoing and can be reported quarterly.

52. Risks and mitigations for new activity lines were considered during the scoping phase. There may be risks associated with trialling a new activity for the first year. These will be continually assessed and reported to the local board through quarterly reporting when required.

Ngā koringa ā-muri

Next steps

53. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

54. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Rodney Community services work programme 2020/2021	95

Ngā kaihaina

Signatories

Authors

Graham Bodman - General Manager Arts, Community and Events

Mirla Edmundson - General Manager Libraries & Information

Mace Ward - General Manager Parks, Sports and Recreation

Justine Haves - General Manager Service Strategy and Integration

Authorisers

Claudia Wyss - Director Customer and Community Services

Matthew Kerr – Acting Relationship Manager

Rodney Local Board

19 August 2020

Approval of Community Facilities Work Programme 2020 - 2023

File No.: CP2020/10572

Te take mō te pūrongo

Purpose of the report

1. To approve the Rodney Local Board Community Facilities work programme 2020/2021 and approve the 2021/2022 and 2022/2023 work programmes in principle.

Whakarāpopototanga matua

Executive summary

2. The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

3. This report presents the Rodney local board’s Community Facilities work programme and associated budgets for approval for the 2020/2021 financial year and for approval in principle for the subsequent two financial years, 2021/2022 and 2022/2023 (Attachment A to the agenda report).

4. The work programme responds to the following outcomes and objectives that the local board identified in the Rodney Local Board Plan 2017:

· We can get around easily and safely

· Communities are influential and empowered

· Our harbours, waterways and environment are cared for, protected and healthy

· Parks and sports facilities that everyone can enjoy

· Arts and culture is vibrant and strong.

5. The council’s financial position has been severely impacted by the COVID-19 pandemic. Council’s Emergency Budget for 2020/2021 has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic.

6. The reduction in anticipated budgets has required the reprioritisation of projects and activities that can be accommodated within the local board’s revised budget.

7. The local board provided feedback to staff on the projects it would like to fund in anticipation of its reduced budgets in a series of workshops between November 2019 and July 2020.

8. A number of projects in the work programme for the 2021/2022 or 2022/2023 financial years have been identified as part of the Risk Adjusted Programme. Approval is sought for these projects to commence at the beginning of the 2020/2021 year so that they can be delivered early in the event that projects approved for delivery in 2020/2021 are delayed for any unforeseen reason.

9. The work programme includes projects proposed to be funded from regional programmes, including local and sports field development (growth), coastal renewals, slips prevention and the Natural Environment Targeted Rate programmes. Inclusion of these projects in the local board work programme is subject to approval by the relevant Governing Body committees.

10. It is recommended that the local board approve the inclusion of these projects in the work programme and provide feedback for consideration by the relevant Governing Body committees.

11. Additionally, there are some external sources of funding not held by council that contribute to projects such as Panuku and Auckland Transport funding.

12. Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) approve the Community Facilities work programme 2020/2021 and associated budget. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases)

b) approve in principle the Community Facilities work programme 2021/2022 and 2022/2023. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report)

c) approve the Risk Adjusted Programme projects identified in the work programme (Attachment A) as projects that will commence and may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2020/2021 financial year

d) note that approval of budget allocation in the 2020/2021 year for multi-year projects implies the local board’s support for the projects in their entirety

e) note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development and Natural Environment Targeted Rate budgets are subject to approval of the identified budget allocation by the relevant Governing Body committees

f) provide feedback for consideration by the relevant Governing Body committees in relation to the projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets

g) note that budget allocations for all projects in the Community Facilities work programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses

Horopaki

Context

13. Work programmes are presented to local boards for approval each year. The 2020 – 2023 Community Facilities Work Programme, detailed in the attachments, contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance. The projects identified in the work programme have been prioritised for investment based on a combination of local board feedback through a series of workshops, staff assessments of assets and key stakeholder input.

14. The COVID-19 pandemic has exerted considerable pressure on the council’s financial position, which has had flow on effects for the budget for the 2020/2021 financial year. Given the new financial realities facing Auckland, council has adopted an Emergency Budget 2020/2021, which has reduced both capital and operating budgets from those anticipated prior to the COVID-19 pandemic.

15. The COVID-19 pandemic occurred part way through the planning cycle for the development of the 2020/2021 work programme. This resulted in a disruption to the work programme development process, including requiring a reprioritisation exercise for all proposed activity.

16. The work programme responds to the outcomes and objectives that the local board identified in the Rodney Local Board Plan 2017. The specific outcomes that are reflected in the work programme are:

· We can get around easily and safely

· Communities are influential and empowered

· Our harbours, waterways and environment are cared for, protected and healthy

· Parks and sports facilities that everyone can enjoy

· Arts and culture is vibrant and strong.

17. The following adopted strategies and plans also guided the development of the work programme:

· Rodney Local Board Plan 2017

· Puhoi to Pakiri Greenways Plan

· Kumeu, Huapai, Waimauku and Riverhead Greenways Plan

· Kumeu-Huapai Centre Plan 2017

· Green Road (draft) Master Plan 2020

· Rodney Local Parks Service Assessment 2018

· Rodney Strategic Parks Provision Assessment 2018

· Rodney Play Provision Network Assessment 2018

· Riverhead Playspace Provision Assessment 2018

· Rodney Public Toilet Provision Assessment 2018

· Community Facilities Network Plan Action Plan 2019.

18. The Community Facilities work programme is a three-year programme, this clearly demonstrates the phasing of project delivery and enables the organisation to prepare for delivery. The local board is asked to approve a new three-year work programme each year (approve year one and approve in principle years two and three).

Tātaritanga me ngā tohutohu

Analysis and advice

19. The proposed work programme is made up of activities continuing from previous financial years and new initiatives supported by the local board.

20. Due to COVID-19 impacts, the Emergency Budget means that the budgets available to the local board are reduced from those previously anticipated and as a result, some activity that was previously proposed for 2020/2021 has been deferred or removed from the draft work programme through a reprioritisation exercise.

Capital works programme

21. Investment in the capital works programme will ensure that council facilities and open spaces in Rodney Local Board area remain valuable and well-maintained community assets.

22. The overall capital works programme includes projects for which the local board has discretion to allocate budget, referred to as the local programme, and projects from regional programmes.

23. Specific projects within the work programme may have budget allocated from two or more budget sources, including budgets from both local and regional programmes.

24. The work programme includes both new projects and existing projects that have been continued from the previous financial year where those projects require multiple years for delivery (multi-year projects). All projects include actual anticipated spend as there will be no carry forward of capital funding from the 2019/2020 financial year.

Local Programme

25. The local programme includes those projects that the local board is funding from its discretionary capex budgets, including:

· Renewals - the local board can allocate its renewals budget towards the renewal of any council owned asset.

· Locally Driven Initiative (LDI) - the local board has the discretion to allocate its LDI capex budget to any projects that deliver a council asset or as a capital grant to a third party to deliver an asset made available for public use. The Emergency Budget includes a reduction in the LDI budget available for each local board from that anticipated prior to the COVID-19 emergency.

26. In preparing recommendations for the local programme, a number of matters have been considered, including:

· strategies and plans

· service assessment input from Community Services

· asset condition assessments

· input from operational maintenance teams and staff working within facilities

· budget availability.

2. Table 1 shows key projects included in the work programme.

Table 1: Key projects in the work programme

ID number	Activity name	Activity description	FY21 Budget	Total Budget
22259	Huapai Recreation Reserve - develop indoor multi-sport facility	The local board's priority local initiative is to construct an indoor multi-sport facility in the Huapai Recreation Reserve. Provision assessments have been completed and presented to the governing body to support the approval to progress the development to the detailed business case phase (ENV/2019/104). Further budget has been allocated to complete the pre-construction phase which will inform the delivery timeframe and full funding requirements (development budget is yet to be approved for allocation, this will occur once the detailed design is agreed to by the governing body this financial year). FY18/19 - investigation. FY19/20 - undertake service assessment. FY20/21 - detailed business case. Continued delivery is yet to be confirmed by the Governing Body. (FY20/21 - LDI Capex contribution $150,000) (FY21/22 - LDI Capex contribution $350,000) (FY22/23 - LDI Capex contribution $500,000) Risk Adjusted Programme (RAP) Project	$150,000	$1,267,763
24402	Merlot Heights Reserve - relocate and renew playspace	Relocate and renew the park play space in the larger reserve area. Investigation and design is now complete and approved by the local board. FY19/20 - continued investigation and design. FY20/21 - physical works.	$404,724	$469,048
23799	Riverhead - develop toilet facilities	Develop a new toilet facility in the new subdivision area. This development will meet the provision demand due to the increase in community population. The design will incorporate sustainability and accessibility options for the local board's review and input. FY19/20 to FY20/21 - investigation, design and consultation. FY21/22 - physical works.	$75,000	$540,979
26693	Rodney Town Centre Revitalisation - implement concept plan – Helensville	Revitalisation of the Helensville town centre area. The local board initiative includes tree planting, furniture installation. This project has been designed in collaboration with the local iwi and community to ensure the town's culture has been taken into consideration within the design. FY18/19 - investigation. FY19/20 - design and consenting. FY20/21 - physical works.	$309,365	$368,041
26694	Rodney Town Centre Revitalisation - implement concept plan – Warkworth	Revitalisation of the Warkworth riverbank area. The local board initiative includes installing an attractive civic area for the local community and visitor groups to enjoy. This project has been designed in collaboration with the local iwi and community to ensure the town's culture has been taken into consideration within the design. This initiative will increase the passive areas in the area which will be sufficient for both the existing community and expected growth within the Warkworth area. FY18/19 - investigation. FY19/20 - design and consenting. FY20/21 - physical works.	$350,754	$415,000
28948	Shoesmith Domain – redevelop play space and renew minor assets	The Shoesmith Domain playspace has been partially removed due to health and safety risks and is in need of renewal. Additionally, the local board have prioritised the redevelopment of this play space as it is an identified gap in the play network due to the ongoing population growth in the Warkworth area. This development is to include renewing minor assets as identified. FY19/20 - investigation and design. FY20/21 to FY21/22 - physical works. (LDI Opex contribution $48,000) (Local Renewals contribution $200,000) (Growth contribution $350,000) Risk Adjusted Programme (RAP) project	$98,000	$598,000
24482	Wellsford, 118 Rodney Road - rebuild public toilet block	Rebuild the public main road community toilet block with security considerations within the design. FY19/20 - investigate and develop a concept design for approval FY20/21 - consultation, detailed design, obtain consents and progress procurement. FY21/22 to FY22/23 - physical works.	$80,365	$1,182,323

27. Prioritising the delivery of one project may mean other projects have to be phased into later years in order to meet budget requirements. For example, the delivery timing of the Helensville and Warkworth town centre revitalization projects, the renewal at the Omaha Community Centre and the play space replacement at Merlot Heights Reserve has meant that the renewal programme for the Omaha boardwalks and the physical works at the Rautawhiri Park changing rooms have been deferred by one financial year.

28. The proposed work programme in Attachment A contains:

· Number of projects (excluding leases and contract lines) over three years: 81.

· Indicative cost for proposed projects in the 2020/2021 financial year: $5,793,999

Regional Programme

29. The Long-term Plan 2018 - 2028 includes budgets which support the delivery of regional programmes. These budgets are allocated to specific projects within a regional programme by the Governing Body.

30. Where budget is allocated to a project in the regional programme that falls within a local board decision making allocation (e.g. a local park), that project is included in the local board work programme. The local board then has decision making responsibility for that project, within the parameters set by the governing body, namely location, scope and budget. For Natural Environment Targeted Rate (NETR) projects, the local board has decision making responsibility within the parameters of the targeted rate framework and the national kauri dieback programme standards for protection of kauri.

31. Regional budgets include:

· local parks and sports field development (growth)

· coastal renewals

· slips prevention and remediation

· Natural Environment Targeted Rate funding.

32. Projects in the local parks and sports field development programme are identified and prioritised based on consideration of a number of factors, including:

· extent to which residential growth is generating demand for the project

· current levels of provision

· available budget.

33. Projects in the coastal renewals and slips prevention and remediation programme are identified and prioritised based on consideration of a number of factors, including:

· asset condition

· relative hazard and risk

· available budget.

34. The allocation of budget to specific projects will be approved by the relevant Governing Body committee post local board work programme adoption.

35. The local board has an opportunity to provide formal feedback on the growth, coastal and slips allocations, through resolution to this report, for consideration by the relevant Governing Body committee prior to approval of the regional programmes.

36. The Natural Environment Targeted Rate programme is a regional budget under the decision making of the Environment and Climate Change Committee and reported to individual local boards.

Capital Programme Delivery

(Cost estimates subject to change)

37. Budget allocations within the work programme are best estimates only. Project costings are subject to change and refinement as projects progress through the design and delivery process. Greater clarity will be determined around the specific work required and the cost of delivery of that work once the details are defined.

38. The delivery of individual projects is managed within the overall work programme budget for each local board. Where significant changes to project budgets may need to be considered, or if new projects are added to the work programme, changes may be required to the programme to accommodate final project costs as the year progresses.

Risk adjusted programme

39. A number of projects have been identified in the work programme as “risk adjusted programme (RAP)” projects.

40. Approval is sought for these projects to commence at the beginning of the 2020/2021 year so that they can be delivered early in the event that projects approved for delivery in 2020/2021 are delayed for any unforeseen reason

Changes to the work programme

41. Local boards have given a general delegation to the Chief Executive subject to terms and conditions contained in the local board delegation protocols.

42. In relation to work programmes, the delegation protocols require local boards to approve work programmes annually and require staff to seek a decision from the board for “any proposed variations to the approved work programme that may result in an overspend.” The protocols also include a range of more general requirements for reporting to boards, including “decisions of a politically sensitive nature”, “any other matters specified by the Local Board Chairperson”, and to report other matters on request of the Chairperson.

43. Staff propose that in addition to proposed work programme variations “that may result in an overspend”, other proposed variations that impact on the agreed outcomes of approved projects or the delivery of the overall approved work programme should also be referred to the board for a decision. Such changes include:

· changes to an approved projects activity description or activity benefit

· changes to project budget or timing that impact other approved projects in the programme

· cancellation of a project

· addition of a new project.

44. More minor changes that do not substantially alter the approved work programmes will be made by staff under general delegation, following discussion with the board, and noted in the quarterly reports.

Operational maintenance work programme

45. The regular maintenance of all council-owned built and open space assets plays an important part in:

· increasing the long-term durability of Community Facilities assets

· improving the safety of Community Facilities assets

· ensuring the enjoyment of Community Facilities assets by the users.

46. In the Community Facilities Work Programme, there are three line items dedicated to all maintenance in the local board area:

· Full Facilities Maintenance Contracts – these contracts include all buildings, parks and open space assets, sports fields, coastal management, storm damage response and streetscapes maintenance

· Arboriculture Maintenance Contracts – these contracts include all tree management and maintenance

· Ecological Restoration Maintenance Contracts – these contracts include pest plant management within ecologically significant areas and animal pest management across all parks and reserves

47. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report. Community Facilities is also providing additional regular updates to all elected members on contractor performance.

Leasing work programme

48. Community leases are a valuable way in which the council provides support to not-for-profit community organisations across the region. These groups provide a wide range of community activities and services aligned with recognised local priorities and are a key part of the mosaic of community activity and infrastructure in Auckland.

49. The detailed list of the community leases and licences that will expire or are due for renewal over the 2020/2021 financial year is provided in Attachment B to the agenda report. Following approval of the work programme staff will proceed with review and renewal of these leases and licences as appropriate during the course of the financial year.

50. Two additional project lines include those leases and licences proposed to be progressed in the 2021/2022 and 2022/2023 financial years respectively.

51. Straight forward lease renewals without variations will be processed in accordance with agreed delegations with a written memo to the local board providing the opportunity for the local board to request further information or a formal report. Expired and more complex community leases will be reported to the local board at a business meeting.

Locally Driven Initiatives operational activities

52. There are 6 projects in the 2019/2020 Community Facilities Work Programme that had budget allocated from the Rodney Local Board locally driven initiatives (LDI) operational budget 2019/2020, with a combined budget allocation of $400,000.

53. These projects have been included in the 2020/2021 work programme, and the LDI operational budget allocations carried forward from 2019/2020 to 2020/2021 financial year.

54. In addition to those projects carried forward there are 6 new LDI Opex projects in the 2020/2021 programme with a combined budget allocation of $891,156.

Tauākī whakaaweawe āhuarangi

Climate impact statement

55. Many of the activities in the 2020/201 work programme will have impact on greenhouse gas emissions and contribute towards climate change adaptation. These impacts will be considered as projects progress and will be reported to the local board at future reporting opportunities. The sorts of impacts to be considered include:

· maximum upcycling and recycling of old material

· installation of energy efficiency measures

· building design to ensure the maximum lifetime and efficiency of the building is obtained

lifecycle impacts of construction materials (embodied emissions)

· exposure of building location to climate change hazards (sea level rise, flooding (floodplains), drought, heat island effect)

· anticipated increase in carbon emissions from construction, including contractor emissions

· lifecycle impacts of construction materials.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

57. The Community Facilities work programme has been considered by the local board in a series of workshops from November 2019 to July 2020. The views expressed by local board members during the workshops have informed the recommended work programme.

58. Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

59. The activities in the proposed work programme align with the Rodney Local Board Plan 2017 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

60. The Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.

61. Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori. It guides staff to deliver on agreed work programme activities and support the local board to achieve the outcomes in its local board plan.

62. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

63. Financial implications of COVID-19/Emergency Budget have resulted in a reduced renewals budget per local board and significantly reduced development budgets such as growth.

64. Table 2 summarises the relevant budgets, proposed allocation and the balance of unallocated budget available.

Table 2: Budget allocation

Local Budgets	2020/2021	2021/2022	2022/2023
Renewals - Budget	$3,462,150	$3,122,595	$3,874,537
Renewals - Proposed Allocation	$2,690,278	$3,894,468	$3,874,537
Renewals - Unallocated budget	$771,873	-$771,873	$0

Growth and Development - Allocation	$99,274	$2,588,321	$0
Coastal Renewals - Allocation	$555,500	$500,000	$5,356,085
Slips Prevention - Allocation	$100,000	$44,445	$405,555

LDI Capex - Proposed Allocation	$900,520	$100,000	$50,000

LDI Opex - Proposed Allocation (including carry forwards)	$871,156	$0	$0

One Local Initiative (OLI) Allocation	$0	$549,769	$800,000

LTP Specific Projects	$0	$0	$0

External Funding	$0	$0	$0

Kauri Dieback (NETR) Funding	$577,271	$1,426,000	$380,000

65. The proposed work programme can be accommodated within the available local board budgets. Approval of the work programme does not have significant financial implications, unless projects experience a significant overspend or underspend.

66. Regular updates on the delivery of the programme will be provided to the local board. These updates will identify progress of all projects and potential amendments to the approved programme including changes to budget allocation and timing.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

67. Where a work programme activity cannot be completed on time, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity. This risk is mitigated by utilising the risk adjusted programme (RAP) to progress those projects identified as ready to proceed under the RAP at the beginning of the financial year.

68. If the proposed Community Facilities work programme is not approved at the business meeting, there is a risk that the proposed projects may not be delivered within the 2020/2021 financial year.

69. The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

70. Staff believe that the proposed work programme is deliverable within existing resources. Delivery progress will be monitored through the year. Any resourcing challenges arising will be brought to the local board’s attention alongside consideration of implications and options to address challenges.

Ngā koringa ā-muri

Next steps

71. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2021. Activity progress will be reported to the local board on a quarterly basis.

72. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Rodney Local Board Community Facilities 2019 - 2022 Work Programme – Build, Maintain, Renew	119
b ⇩	Rodney Local Board Community Facilities 2019 - 2022 Work Programme – Leases	137

Ngā kaihaina

Signatories

Author

Angie Bennett - Work Programme Lead

Authorisers

Rod Sheridan - General Manager Community Facilities

Matthew Kerr – Acting Relationship Manager

Rodney Local Board

19 August 2020

Local board views on a Notice of Requirement for a Designation for a Primary School at Milldale, Wainui - Auckland Unitary Plan (Operative in Part)

File No.: CP2020/09347

Te take mō te pūrongo

Purpose of the report

1. To invite the Rodney Local Board’s views on a Notice of Requirement for a new Designation for a Primary School and Early Childhood Education at Milldale, Wainui.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a Notice of Requirement to the Auckland Unitary Plan (Operative in Part) must consider local boards’ views if the boards choose to provide their views.

3. Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including Notice of Requirements in the Auckland Unitary Plan (Operative in Part).

4. The Ministry of Education as the requiring authority, has served a Notice of Requirement on Auckland Council pursuant to section 168, of the Resource Management Act 1991 for Education Purposes - Primary School and Early Childhood Education at 17 Old Pine Valley Road, Dairy Flat (Part of) Lot 8 DP 136559 and Lot 1 DP 63393.

5. The Notice of Requirement was limited notified to Auckland Transport on 28 May 2020.

6. The submission period closed on 26 June 2020. Auckland Transport lodged a submission requesting additional conditions to address traffic issues.

7. This report is the mechanism for the local board to provide its views on the Notice of Requirement. Staff do not recommend what view the local board should convey. Any local board views should be that of the local board.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) provide its views on a Notice of Requirement for a new Designation for a Primary School at Milldale, Wainui (Auckland Unitary Plan (Operative in Part)

b) if considered necessary, appoint a local board member to speak to the local board views at a hearing, if one is held, on the Notice of Requirement.

Horopaki

Context

Decision-making authority

8. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.^{^[1]}

9. The Notice of Requirement is intended to add a new designation to the Auckland Unitary Plan (Operative in Part). Local boards must have the opportunity to provide their views where any process proposes a change to the Auckland Unitary Plan (Operative in Part).

10. If the local board chooses to provide its views, the planner includes those views in the section 42A report. Local board views are included in the analysis of the Notice of Requirement, along with all submissions.

11. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who will make a recommendation on the Notice of Requirement.

12. Following receipt of the recommendation, the Ministry of Education (the Ministry) is required to advise the council, within 30 working days, whether they accept or reject the recommendation in whole or in part.

13. Once the council has received a decision from the Ministry, submitters will be advised and are then given an opportunity to lodge an appeal with the Environment Court if they are not satisfied with the outcome. Auckland Council will also have the opportunity at this stage to appeal the decision.

14. This report provides an overview of the Notice of Requirement (NoR), and a summary of the key themes in submissions.

15. The report does not recommend what views the local board should convey. Staff cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Notice of Requirement overview

16. This Notice of Requirement is lodged by the Ministry of Education and is for a new Primary School and Early Childhood Education facility at 17 Old Pine Valley Road, Dairy Flat within the Milldale development.

17. The primary school will be developed to provide for up to 800 students, with capacity for 370 at opening (expected in 2023). In addition, provision will also be made to accommodate an early childhood education centre for up to 50 children. The site is shown in the attached plans.

18. The broad locality of the site is shown in Figure 1. The Ministry of Education has acquired a 3.7ha site in Fulton Hogan's Milldale development. It is located to the west of State Highway 1 and the established Millwater development at Silverdale.

Figure 1 Locality Plan

19. The Milldale residential area is currently under development. The site is located east of the new Argent Lane arterial road in Milldale. The enabling and site works for the Milldale development are being undertaken by Fulton Hogan Land Developments Limited.

20. The Milldale locality has been zoned a mix of residential, business and open space zones in the Auckland Unitary Plan (AUP) to reflect Fulton Hogan's master planning of the residential development and associated commercial and community activities (see Figure 2). As a result, the area is going through a rapid transformation. Ministry of Education considers a new school is a necessity to support and complement the growing community.

Figure 2 Site Plan

21. The site will be bounded by a road network that is part of the Milldale development (see Figure 3).

Figure 3 Road Boundaries

22. The Notice of Requirement includes technical reports that evaluate:

• Notice of Requirement Ministry of Education (Part of) 17) Old Pine Valley Road, Wainui 19 February 2020, the Property Group (AEE)

• Tonkin and Taylor Ground Contamination Assessment 26 May 2017

• Infrastructure Capacity Milldale School 14 August 2019

• Milldale Primary School NoR ITA Abley 19 February 2020

• Initial site report Ngati Whanaunga

23. These reports and other application details are available from council’s website at https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=68

24. The Ministry requested that the Notice of Requirement be non-notified.

25. Under delegated authority, council decided that the NoR should be limited notified to Auckland Transport due to concerns that the transport effects had not been adequately addressed.

26. The Notice of Requirement was notified to Auckland Transport on 28 May 2020 and the submission period closed on 26 June 2020. The submission period was 20 working days, the normal submission period required under the Resource Management Act 1991.

Themes from submissions received

27. AT lodged a submission requesting additional conditions to address traffic issues. A copy of the submission is attached in Attachment A to the agenda report. The matters in the submission relate to mitigating the effects of traffic and parking on the surrounding road network in what will eventually be a residential area and include the following:

· the need for an Establishment Outline Plan to ensure access and parking is addressed

· limiting access to Argent Lane

· ensuring adequate on-site pick up and drop off areas

· preparing a school travel plan

· supporting on-site parking.

28. Auckland Transport and the Ministry of Education have indicated a willingness to work to address the issues without the need to go to a hearing.

29. To allow these discussions, the period within which the hearing has to be held has been doubled to 50 working days. If the matter cannot be resolved, then a hearing will be required. A panel of independent commissioners will be appointed to hear submissions and issue a recommendation to the Ministry of Education.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. The decision whether to provide local board views:

· will not have an impact on greenhouse gas emissions.

· is a decision of short duration. The decision whether to provide local board views will not be impacted by a climate that changes over the lifetime of that decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. As noted above Auckland Transport made a submission. A copy of the submission is attached in Attachment A.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. The Notice of Requirement is within the Rodney Local Board area.

33. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement

· responsibilities and operation of the local board.

34. This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the Notice of Requirement.

Tauākī whakaaweawe Māori

Māori impact statement

35. If the local board chooses to provide its views on the Notice of Requirement, it includes the opportunity to comment on matters that may be of interest or importance to Māori and the well-being of Māori communities. 7,551 residents in the local board area identify as Māori (11.4%) in the 2018 census.

36. The Ministry sought the views of 13 iwi groups and had a response from one seeking ongoing involvement in the project.

Ngā ritenga ā-pūtea

Financial implications

37. There are no financial implications with the local board providing its views.

38. The local board is not exposed to any financial risk from providing its views.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. The power to provide local board views regarding the content of a Notice of Requirement cannot be delegated to individual local board member(s).^{^[2]} This report enables the whole local board to decide whether to provide its views and, if so, to determine what those views should be.

Ngā koringa ā-muri

Next steps

40. The planner will include, and report on, any views provided by the local board in the section 42A report. If a hearing is held and if a local board member is appointed to speak to the local board’s views, they will be informed of the hearing date and invited to the hearing for that purpose.

41. The planner will advise the local board of the recommendation and decision on the Notice of Requirement application by memorandum.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Auckland Transport submission_NOR_Designation for a Primary School at Milldale, Wainui_20200626	145

Ngā kaihaina

Signatories

Author

Dave Paul - Principal Planner

Authorisers

John Duguid - General Manager - Plans and Places

Matthew Kerr – Acting Relationship Manager

Rodney Local Board

19 August 2020

Local board views on private plan change 40: Warkworth - Clayden Road

File No.: CP2020/10733

Te take mō te pūrongo

Purpose of the report

1. To invite the Rodney Local Board’s views on Plan Change 40 (private) Warkworth – Clayden Road by Warkworth Land Company, White Light Trust Limited, Kaurilands Trust Limited, Rob Mills and P & L Richards to rezone approximately 102ha of Future Urban and Light Industry land north of the Warkworth township.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a private plan change to the Auckland Unitary Plan must consider local boards’ views on the plan change if the relevant local boards choose to provide their views.

3. Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including private plan changes. A local board can present local views and preferences when expressed by the whole local board.^{^[3]}

4. The private plan change request received on 15 October 2019 from Warkworth Land Company, White Light Trust Limited, Kaurilands Trust Limited, Rob Mills and P & L Richards seeks to rezone approximately 102ha of Future Urban and Light Industry land north of the Warkworth township. Specifically, the private plan change request seeks to:

a) Rezone the Future Urban and Light Industry zoned land to: Residential – Single House, Residential – Mixed Housing Suburban, Residential – Mixed Housing Urban, Business – Neighbourhood Centre and Rural – Countryside Living.

b) Introduce new precinct provisions over the subject area.

c) Extend the Stormwater Management Area Flow Controls over the subject area.

5. The key themes from submissions were concerns about the reverse sensitivity arising from the adjacent Light Industry zoned land and the Warkworth Showgrounds, the provision for the Matakana Link Road and other transport matters, consistency with the Warkworth Structure Plan 2019 and stormwater effects. Auckland Council, Watercare and Auckland Transport all made submissions.

6. This report is the mechanism for the local board to resolve and provide its views on Private Plan change 40. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) provide local board views on Private Plan Change 40 Warkworth – Clayden Road by Warkworth Land Company, White Light Trust Limited, Kaurilands Trust Limited, Rob Mills and P & L Richards

b) if considered appropriate, appoint a local board member to speak to the local board views at a hearing on Private Plan Change 40.

Horopaki

Context

Decision-making authority

7. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.^{^[4]}

8. A private plan change request will be included in the Auckland Unitary Plan if it is approved. Local boards must have the opportunity to provide their views on private plan change requests – when an entity other than council proposes a change to the Auckland Unitary Plan.

9. If the local board chooses to provide its views, the planner includes those views in the hearing report. Local board views are included in the analysis of the private plan change, along with submissions.

10. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the private plan change request.

11. This report provides an overview of the private plan change, and a summary of submissions’ key themes.

12. The report does not recommend what the local board should convey, if the local board conveys its views on private plan change 40. The planner must include any local board views in the evaluation of the private plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

13. The private plan change applies to 102ha of land north of Warkworth. The subject sites lie to the north of the Warkworth township between State Highway 1, Matakana Road and Clayden Road. The land extends down towards the Warkworth Showgrounds and the existing industrial land to the south, the proposed industrial area to the southwest, rural residential land to the east and rises to a low-density rural-residential area to the north. Approximately 1km to the south-southeast lies the Mahurangi River, with the Warkworth town centre just beyond that on the river’s south-eastern banks.

14. The land is zoned Future Urban zone and Business – Light Industry zone as shown below in Figures 1 and 2.

Figure 1: Warkworth – Clayden Road subject site and surrounding area

Figure 2: Warkworth – Clayden Road subject site

15. Warkworth Land Company, White Light Trust Limited, Kaurilands Trust Limited, Rob Mills and P & L Richards (the requestors) state the purpose of private plan change 40 is to provide for approximately 1000-1100 residential lots and approximately six local service type shops within a small area of Business – Neighbourhood Centre zone.

Figure 3: Proposed zoning

16. Whilst the proposed plan change is largely consistent with the Warkworth Structure Plan 2019, there are a few differences (refer to Attachment 1: Map – Private Plan Change 40 in comparison with Warkworth Structure Plan);

a) The Neighbourhood Centre zone is proposed in a different location to what was envisaged in the Structure Plan, though is of a similar size, with the intent being not detract from the main Warkworth town centre.

b) Whilst the proposed plan change does indicate Open Space, the location is different and closer to the Warkworth Showgrounds. This was a key consideration of the Warkworth Structure Plan, with a preference for a location further from the Showgrounds to ensure a wider catchment of residential development with close access to Open Space.

c) Additionally, the Indicative Greenway Routes proposed in the plan change have some variations with the Structure Plan.

17. The requestors included technical reports that evaluate traffic, infrastructure, heritage, economic, landscape, urban design, ecological, stormwater, geotechnical, land contamination and arboriculture effects. The reports and other application details are available from council’s website at https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=41 Council’s planner, and other experts, will evaluate and report on:

· technical reports supplied by the applicant

· submissions

· views and preferences of the local board, if the local board passes a resolution.

Themes from submissions received

18. Key submission themes are listed below.

· Stormwater

· Transport and traffic

· Landscape and reverse-sensitivity

· Ecology and biodiversity

· Walking and cycling connections and the ‘greenway network’.

19. Submissions were made by 19 people:

Table 1: Submissions received on plan change 40

Submissions	Number of submissions
In support (but propose modifications)	14
In opposition	4
Neutral	1

20. Information on individual submissions, and the summary of all decisions requested by submitters, is available from council’s website: https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=41

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. There were no submissions that raised specific climate concerns.

22. The council’s climate goals as set out in Te-Tāruke-ā-Tāwhiri : Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

23. The local board could consider if the private plan change:

· will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions (e.g. does it encourage car dependency, enhance connections to public transit, walking and cycling or support quality compact urban form)

· prepares the region for the adverse impacts of climate change. That is, does the proposed private plan change elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. Watercare and Auckland Transport made submissions. The key matters raised are:

· Watercare – ensuring that the timing of the development was aligned with the provisions of water and wastewater capacity.

· Auckland Transport - Refinements to the provisions of the precinct to fit with the Matakana Link Road.

· Auckland Council, with the help of Healthy Waters, made a submission regarding stormwater, the consistency of the proposed plan change with the Warkworth Structure Plan 2019 and the efficacy of the precinct provisions. Conversations regarding the stormwater management plan are ongoing.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. The private plan change request is for north Warkworth, within the Rodney Local Board area. The site is adjacent to public land (the Warkworth Showgrounds) for which the local board has some decision-making powers. Mahurangi Community Sport and Recreation Collective made a submission requesting that the plan change take into account the future development plans for the showgrounds, and also issues that may arise from reverse sensitivity with residential activities adjacent.

26. This plan change relates to the Rodney Local Board area only.

27. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement

· responsibilities and operation of the local board.

28. This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the private plan change.

Tauākī whakaaweawe Māori

Māori impact statement

29. If the local board chooses to provide its views on the plan change it includes the opportunity to comment on matters that may be of interest or importance to Māori, well-being of Māori communities or Te Ao Māori (Māori worldview). 7,551 residents in the local board area identify as Māori (11.4%), in 2018 census results.

30. The requestors advised council that it consulted with Ngāti Manuhiri when it prepared the private plan change. Ngāti Manuhiri advised that the cultural impact assessment they undertook for the Warkworth Structure Plan was relevant and appropriate for the subject site.

31. No iwi or hapū group made a submission.

32. The hearing report will include analysis of Part 2 of the Resource Management Act (RMA) which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.^{^[5]} The private plan change does not trigger an issue of significance as identified in the Schedule of Issues of Significance and Māori Plan 2017.^{^[6]}

Ngā ritenga ā-pūtea

Financial implications

33. The private plan change request does not pose any financial implications. If the plan change is approved, it will enable additional development for which development contributions will be required to offset additional demand for services in the local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. There is a risk that the local board will be unable to provide its views and preferences on the plan change if it doesn’t pass a resolution. This report provides:

· the mechanism for the Rodney Local Board to express its views and preferences

· the opportunity for a local board member to speak at a hearing.

35. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

36. The power to provide local board views regarding the content of a private plan change cannot be delegated to individual local board member(s).^{^[7]} This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

37. The planner will include, and report on, any resolution of the local board in the hearing report. The local board member, if appointed to speak to the local board’s views, will be informed of the hearing date and invited to the hearing for that purpose.

38. The planner will advise the local board of the decision on the private plan change request by memorandum.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Map - Private Plan Change 40 in comparison with Warkworth Structure Plan	161

Ngā kaihaina

Signatories

Author

Peter Vari - Team Leader Planning

Authorisers

John Duguid - General Manager - Plans and Places

Matthew Kerr – Acting Relationship Manager

Rodney Local Board

19 August 2020

Local board views on Private Plan Change 42 for the Auckland Regional Landfill - Wayby Valley

File No.: CP2020/10743

Te take mō te pūrongo

Purpose of the report

1. To invite local board views on a private plan change request by Waste Management New Zealand Limited for the Auckland Regional Landfill – Wayby Valley.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a private plan change to the Auckland Unitary Plan must consider local boards’ views on the plan change, if the relevant local boards choose to provide their views.

4. Waste Management New Zealand Limited lodged a private plan change relating to around 1,000ha of land in Wayby Valley. Private Plan Change 42 would change the Auckland Unitary Plan by adding a precinct over this land with objectives, policies, and rules that would make the consenting of a landfill on the site less onerous (than the current Auckland Unitary Plan provisions).

5. 395 submissions have been received on Private Plan Change 42 with all but six in opposition. The main themes from the public submissions are around the inconsistency of the proposal with existing environmental and waste minimisation laws/plans, the potential effects on aquatic and terrestrial ecology, the need to consider alternative waste management methods, traffic safety through the Dome Valley, and the risk of the landfill liner failing. The proposed landfill is a significant issue with iwi in the area of whom all oppose it.

6. This report is the mechanism for the local board to resolve and provide its views on Private Plan Change 42. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) provide local board views on Private Plan Change 42 by Waste Management New Zealand Ltd for a new Auckland Regional Landfill precinct on around 1,000ha of land in Wayby Valley

b) If considered appropriate appoint a local board member to speak to the local board views at a hearing on Private Plan Change 42.

Horopaki

Context

Decision-making authority

10. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the private plan change request.

11. This report provides an overview of the private plan change, and a summary of submissions’ key themes.

12. The report does not recommend what the local board should convey, if the local board conveys its views on Private Plan Change 42. The planner must include any local board views in the evaluation of the private plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

13. The private plan change request applies to the land identified on Figure 1 below in Wayby Valley. The land is zoned Rural Production. Private Plan Change 42 will not change the underlying zoning, but rather add a precinct over the land that brings in specific objectives, policies and rules relating to this land.

14. Waste Management New Zealand Limited (WMNZ) states the purpose of Private Plan Change 42 is to:

· to appropriately recognise landfills as infrastructure within the Auckland Unitary Plan, by identifying a site within Auckland that has been assessed as being suitable for a new landfill, and describing this site through the use of a precinct and managing future effects of activities within the precinct through bespoke objectives, policies and rules

· in anticipation of a landfill being established at the site, providing recognition of the site in the planning framework for the Auckland Region, consistent with the treatment of other largescale infrastructure in the region, and to manage potential future reverse sensitivity effects

· to enable efficient operation of a future landfill at the site throughout its operating life, by targeting future re-consenting requirements to the nature of the discharge and measures to avoid, remedy or mitigate effects.

15. In addition to the Private Plan Change Request (amended March 2020) – including an assessment of environmental effects and section 32 analysis, WMNZ included a wide range of technical reports listed below:

· Technical Report A Geotechnical factual report

· Technical Report B Geotechnical interpretive report

· Technical Report C Probabilistic seismic hazard assessment

· Technical Report D Air quality assessment

· Technical Report E Hydrogeological assessment

· Technical Report F Water quality baseline Monitoring Report

· Technical Report G Assessment of aquatic and terrestrial ecological values and effects Report

· Technical Report H Landscape and Visual Assessment Report

· Technical Report I Assessment of economic effects

· Technical Report J Traffic

· Technical Report K Archaeological Assessment

· Technical Report L Assessment of Environmental Noise Effects

· Technical Report M Integrated Transport Assessment

· Technical Report N Engineering Report

· Technical Report O Waste Acceptance Criteria

· Technical Report P Stormwater and Industrial and Trade Activity Report

· Technical Report Q Draft Landfill Management Plan Contents Page

· Technical Report R Sediment and Erosion Control Assessment

· Technical Report S Risk Management Assessment

· Technical Report T Health Risk Assessment Report

· Compiled Further Information Responses.

16. These reports and other application details are available from council’s website at https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=64.

17. Council’s planner, and other experts, will evaluate and report on:

· technical reports supplied by the applicant

· submissions

· views and preferences of the local board, if the local board passes a resolution.

Figure 1: Proposed Auckland Regional Landfill precinct and surrounding area

Private Plan Change and resource consent

18. It is important to point out that the council has also received a resource consent application to construct and operate a new regional landfill on the Wayby Valley site. The resource consent application was jointly notified with this private plan change request. The Rodney Local Board will have received a separate memo from the resource consents team relating to that application.

19. While both the resource consent application and Private Plan Change 42 deal with the same overall matter, being a regional landfill in Wayby Valley, they are quite different and separate legal processes.

20. The resource consent process assesses a specific and detailed proposal for a landfill. If granted the landfill could then begin to be established on the site. In contrast, the private plan change is a higher-level process that sets up a framework in the Unitary Plan to identify on the planning maps the site for a potential landfill. If approved, the private plan change would not directly enable a landfill to be established – a further resource consent would be required. The private plan change sets up the plan provisions that a future new, or altered, landfill resource consent application would be assessed against.

21. It is important to note that the resource consent application now being processed will be assessed against the current Unitary Plan provisions, rather than those provisions proposed in Private Plan Change 42. The private plan change provisions have no legal effect until they are made operative.

Themes from submissions received

22. Private Plan Change 42 was notified on 26 March 2020. Unintentionally, the public notification coincided with the first day of the nation-wide Alert Level 4 lockdown. The notification start date and arrangements were all set well before the government’s COVID-19 response escalated.

23. However, once the notification was underway, Auckland Council could not stop the process. Only central government can make changes to the Resource Management Act (1991) (‘RMA’) process and timeframes. On 31 March council formally wrote to WMNZ requesting they place both the resource consent application and private plan change request on-hold until Alert Levels 4 and 3 had lifted. WMNZ declined this request but did state that they would not oppose any late submissions (up to a certain point).

24. The official public notification period therefore remained at 40 working days (a longer than normal submission period due to the volume of information accompanying the proposals). The last day for submissions was 26 May 2020.

25. A hearings panel of independent commissioners has now been appointed and the chair of the panel (Sheena Tepania) has issued a formal memo to state that submissions on both PC42 and the resource consent application could be accepted up until 31 July 2020.

26. At the time of writing this report, there were 395 Submissions received on the private plan change as shown in Table 1 below. Confirmation of the final submission numbers can be provided at the Rodney Local Board meeting on 19 August 2020.

Submissions	Number of submissions
In support	6
In opposition	386
Neutral	3

Table 1: Submissions received on PC42

27. Three submissions also included petitions opposing the landfill – one with 1306 names, one with 14,341 names and the third with 3716 names.

28. The key themes that have come through the public submissions process are listed below:

· contrary to the Resource Management Act (1991).

· contrary to the Waste Minimisation Act (2008) and the council’s Waste Management and Minimisation Plan (2018).

· potential effects on water – local streams, the Hoteo River, and the Kaipara Harbour.

· alternative waste management methods should be used instead (e.g. waste to energy plant, more recycling/composting etc.)

· potential effects on flora and fauna.

· potential effects on transport travel times and safety through the SH1 section through Dome Valley.

· environmental risks (geotechnical, gas etc.)

· potential effects on local amenity (noise, smells etc.) and potential effects on human health.

· cultural/Te Ao Māori (Māori worldview) concerns

29. Information on individual submissions, and the summary of all decisions requested by submitters, is available from council’s website: https://www.aucklandcouncil.govt.nz/UnitaryPlanDocuments/pc-42-sdr.pdf

30. The first batch of submissions received prior to 26 May 2020 were notified for further submissions and five further submissions were received. A summary of submissions will again be notified on 14 August 2020 that will include all submissions received up to 31 July 2020. There will be an opportunity to lodge a further submission (supporting or opposing an original submission) from 20 August 2020 for ten working days.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. Submissions outlined the following climate change concerns:

· increased transport distances involving trucks

· gas release from the landfill.

32. The council’s climate goals as set out in Te Taruke-a-Tawhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

33. The local board could consider if the private plan change:

· will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions.

34. However, at present s70A of the RMA specifically prohibits councils from making rules regarding or considering the climate change effects of any greenhouse gas emissions as part of their RMA functions.

35. Therefore, at this time the greenhouse gas emissions from the landfill (methane and carbon dioxide associated with landfill gas) and vehicle movements (carbon dioxide associated with vehicle exhausts) are outside of the scope of the council’s assessments under the RMA.

36. The 2019 RMA Amendment Act will alter the assessments of environmental effects for applications considered after 31 December 2021. This is the date from which s70A of the RMA shall be repealed, requiring a consideration of climate change effects from the discharges of greenhouse gases.

37. What is in the council’s scope relating to climate change for this private plan change is:

· how the use and development of renewable energy enables a reduction in greenhouse gas emissions (s70A); and

· climate change mitigation through landfill gas controls required by the National Environmental Standards for Air Quality (NES-level rules enabled by s70B).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38. Watercare and Auckland Transport made submissions on Private Plan Change 42. Both submissions were neutral on the landfill proposal itself. The key matters raised by Watercare were around protecting their current municipal water supply for Wellsford and Te Hana (from the Hoteo River). The key matters raised by Auckland Transport were around heavy vehicles on the public roading network and the legal issues around paper roads through the proposed precinct area.

39. Other internal council departments such as Healthy Waters will review relevant submissions and provide expert input to the hearing report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

40. The private plan change request is for a new Auckland Regional Landfill precinct, within the Rodney Local Board area. This plan change relates to the Rodney Local Board area only. The site is not near to any public land for which the local board has decision-making powers.

41. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement

· responsibilities and operation of the local board.

42. This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the private plan change.

Tauākī whakaaweawe Māori

Māori impact statement

43. If the local board chooses to provide its views on the plan change it includes the opportunity to comment on matters that may be of interest or importance to Māori People, well-being of Māori communities or Te Ao Māori (Māori worldview). 7,551 residents in the local board area identify as Māori, in 2018 census results.

44. WMNZ advised council that it contacted the following iwi authorities when it prepared the private plan change:

· Ngāti Whātua o Kaipara

· Ngāti Wai

· Ngai Tai ki Tamaki

· Ngāti Maru

· Ngāti Te Ata

· Ngāti Whātua Orakei

· Te Kawerau a Maki

· Te Runanga o Ngāti Whātua

· Te Uri o Hua

· Ngāti Whanaunga

· Ngāti Maunga Whakahii o Kaipara

· Ngāti Manuhuri

· Ngāti Rango

· Te Roroa

45. The following iwi groups made a submission on the private plan change and all were in opposition to the proposed new Auckland Regional Landfill precinct.

· Ngāti Whātua Orakei

· Te Rūnanga o Ngāti Whātua

· Ngāti Manuhuri Settlement Trust

· Te Ohu Kaimoana

· Ngā Māunga Whakahii o Kaipara Development Trust

46. The hearing report will include analysis of Part 2 of the Resource Management Act which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.^{^[10]} The hearing report will analyse Te Ao Māori (Māori worldview) as it is a particular matter of relevance. The private plan change does not trigger an issue of significance as identified in the Schedule of Issues of Significance and Māori Plan 2017.^{^[11]}

Ngā ritenga ā-pūtea

Financial implications

47. The private plan change request does not pose any financial implications on the Rodney Local Board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

48. There is a risk that the local board will be unable to provide its views and preferences on the plan change, if it doesn’t pass a resolution. This report provides:

· the mechanism for the Rodney Local Board to express its views and preferences

· the opportunity for a local board member to speak at a hearing.

49. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

50. The power to provide local board views regarding the content of a private plan change cannot be delegated to individual local board member(s).^{^[12]} This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

51. The planner will include, and report on, any resolution of the local board in the hearing report. The local board member, if appointed to speak to the local board’s views, will be informed of the hearing date and invited to the hearing for that purpose.

52. The planner will advise the local board of the decision on the private plan change request by memorandum.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Ryan Bradley - Planner

Authorisers

John Duguid - General Manager - Plans and Places

Matthew Kerr – Acting Relationship Manager

[1] Local Government (Auckland Council) Act 2009, ss15-16.

[2] Local Government Act 2002, Schedule 7, clause 36D.

[3] Local Government (Auckland Council) Act 2009, section 15(2)(c).

[4] Local Government (Auckland Council) Act 2009, ss15-16.

[6] Schedule of Issues of Significance and Māori Plan 2017, Independent Māori Statutory Board

[7] Local Government Act 2002, Schedule 7, clause 36D.

[8] Local Government (Auckland Council) Act 2009, section 15(2)(c).

[9] Local Government (Auckland Council) Act 2009, ss15-16.

[11] Schedule of Issues of Significance and Māori Plan 2017, Independent Māori Statutory Board

[12] Local Government Act 2002, Schedule 7, clause 36D.

Chairperson	Phelan Pirrie
Deputy Chairperson	Beth Houlbrooke
Members	Brent Bailey
	Steve Garner
	Danielle Hancock
	Tim Holdgate
	Louise Johnston
	Vicki Kenny
	Colin Smith

Board Member	Organisation	Position
Brent Bailey	Royal NZ Yacht Squadron	Member
Steven Garner	Warkworth Tennis and Squash Club Sandspit Yacht Club Warkworth Gamefish Club	President Member Member
Louise Johnston	Blackbridge Environmental Protection Society	Treasurer
Vicki Kenny	International Working Holidays Ltd Nannies Abroad Ltd Waitemata Riding Club National Party Helensville Electorate	Director/Owner/CEO Director/Owner/CEO Member Treasurer
Danielle Hancock	Kaukapakapa Residents and Ratepayers Association Pest Free Kaukapakapa New Zealand Biosecurity Services Limited	Member Pest Free Coordinator Operations Manager
Tim Holdgate	Landowners Contractors Protection Association	Vice Chairman
Beth Houlbrooke	Kawau Island Boat Club ACT New Zealand	Member Contractor
Phelan Pirrie	Muriwai Volunteer Fire Brigade Grow West Ltd North West Country Incorporated	Officer in Charge Director Manager
Colin Smith

Author	Robyn Joynes - Democracy Advisor - Rodney
Authoriser	Matthew Kerr - Acting Relationship Manager