Rodney Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Rodney Local Board held via Skype for Business on Wednesday, 19 August 2020 at 3:00pm. A recording or written summary will be uploaded available on the Auckland Council website.

 

present

 

Chairperson

Phelan Pirrie

 

Deputy Chairperson

Beth Houlbrooke

 

Members

Brent Bailey

 

 

Steve Garner

 

 

Danielle Hancock

 

 

Tim Holdgate

 

 

Louise Johnston

 

 

Vicki Kenny

 

 

Colin Smith

 

 


Rodney Local Board

19 August 2020

 

 

 

1          Welcome

 

The Chairperson opened the welcomed and welcomed those in attendance via electronic link.

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number RD/2020/90

MOVED by Member D Hancock, seconded by Member B Bailey:  

That the Rodney Local Board:

a)             confirm the ordinary minutes of its meeting, held on Wednesday 22 July 2020, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation: Wellsford Community Voices

 

No one was in attendance for this item due to COVID-19 Alert Level Three restrictions.

 

Resolution number RD/2020/91

MOVED by Chairperson P Pirrie, seconded by Member C Smith:  

That the Rodney Local Board:

a)      receive the Wellsford Community Voices Community Plan

b)      thank and acknowldege all the individuals and associated groups who contributed to the development of the Wellsford Community Voices Community Plan.

CARRIED

 

 

            Note:   Item 8.3, Deputation: Big Buzz Event 2020, was considered prior to item 8.2 –                              Deputation: Mahurangi Wastebusters with the agreement of the local board.

 

8.3

Deputation: Big Buzz event 2021

 

Isabella Sullivan amd Grass Esposti were in attendance via electronic link for this item.

 

Resolution number RD/2020/92

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      thank Ms Sullivan and Ms Esposti for their presentation.

CARRIED

 

8.2

Deputation: Mahurangi Wastebusters

 

Matthew Luxon was in attendance via electronic link for this item.

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2020/93

MOVED by Member B Bailey, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      thank Mr Luxton from Mahurangi Wastebusters for his presentation.

CARRIED

 

Attachments

a     19 August 2020 - Rodney Local Board, Item 8.2 - Deputation: Mahurangi Wastebusters presentation

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

10.1

Extraordinary Business - Auckland Council operational response to Auckland drought

 

Resolution number RD/2020/94

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)       consider an extraordinary item regarding Auckland Council’s response to the Auckland drought at item 25.1 of this agenda:

i)       the reason the matter was not on the agenda is that the matter came to light after the close of the agenda

ii)      the reason for urgency is due to the time sensitive nature of the topic and importance to the Rodney Local Board area.

 

CARRIED

 

 

 

11

Rodney Ward Councillor update

 

Resolution number RD/2020/95

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      receive Cr Sayers update on the activities of the Governing Body.

CARRIED

 

 

12

Governance forward work calendar

 

Resolution number RD/2020/96

MOVED by Member V Kenny, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      note the governance forward work calendar for August 2020.

CARRIED

 

 

13

Deputations and public forum update

 

Resolution number RD/2020/97

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      note the deputation and public forum update for July 2020.

CARRIED

 

 

14

Rodney Local Board workshop records

 

Resolution number RD/2020/98

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      note the workshop records for 22 July, 5 and 12 August 2020.

CARRIED

 

 

15

New road names in the Manikum Enterprises Limited subdivision at 9 Kia Kaha Drive, Snells Beach

 

Resolution number RD/2020/99

MOVED by Member S Garner, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      approve the name ‘Komarohi Road’ for the new public road and the name ‘Bridgette View’ for the extension of the existing road with the same name in the Manikum Enterprises Limited subdivision at 9 Kia Kaha Drive, Snells Beach, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachments A and B to the agenda report.

CARRIED

 

 

16

New landowner approval and agreement to lease to Coastguard Kaipara Incorporated for land at Springs Road, Parakai

 

Karen Walby – Community Lease Specialist was in attendance for this item.

 

Resolution number RD/2020/100

MOVED by Member B Bailey, seconded by Member S Garner:  

That the Rodney Local Board:

a)      grant landowner approval to Coastguard Kaipara Incorporated to construct its new operations facility on land situated at the end of Springs Road, Parakai legally described as Section 1 SO 327676 comprising 550 square metres in general accordance with the plans prepared by Congo Design Limited dated July 2019 and numbered Ad 0.1, Ad 0.2, Ad 1.1, and Ad 2.1 with cover page as detailed in Attachment A to the agenda report and subject to the following conditions:

i)       term – three years commencing 20 August 2020

b)      grant an agreement to lease to Coastguard Kaipara Incorporated for 550 square metres (more or less) of land at the end of Springs Road, Parakai legally described as Section 1 SO 327676 (Attachment B to the agenda report) to enable it to construct its new operations facility, subject to the following conditions:

i)       term – three years commencing 20 August 2020

ii)      Coastguard Kaipara Incorporated securing all necessary funding and letters of intent for its project prior to the commencement of works

iii)     Coastguard Kaipara Incorporated obtaining all necessary regulatory consents for its project prior to the commencement of works

iv)     Coastguard Kaipara Incorporated complying with the conditions detailed in the landowner approval relating to its works

c)      delegate authority to the Chairperson and Deputy Chairperson of the Rodney Local Board to approve any minor changes to Coastguard Kaipara Incorporated plans for its new operations facility

d)      note that the terms and conditions of the community lease granted by way of resolution number RODTP/2017/12 c) (Attachment C to the agenda report) are current and valid.

CARRIED

 

 

17

Kumeū Showgrounds Park and Ride Community Hub Facility feasibility study budget approval

 

Ben Halliwell – Elected Member Relationship Manager was in attendance attendance via electronic link for this item.

 

Resolution number RD/2020/101

MOVED by Chairperson P Pirrie, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      approves Auckland Transport undertaking a feasibility study of two potential sites within the Kumeū Showgrounds for a park and ride at a cost of $47,000 from the Rodney Local Board Transport Targeted Rate.

 

 

A division was called for, voting on which was as follows:

For

Member B Bailey

Member S Garner

Member D Hancock

Deputy Chairperson B Houlbrooke

Member L Johnston

Member V Kenny

Chairperson P Pirrie

Against

Member T Holdgate

Member C Smith

Abstained

 

The motion was declared carried by 7 votes to 2.

CARRIED

 

 

18

Auckland Transport update August 2020

 

Ben Halliwell – Elected Member Relationship Manager was in attendance attendance via electronic link for this item.

 

Resolution number RD/2020/102

MOVED by Member B Bailey, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      receive the Auckland Transport update August 2020.

CARRIED

 

 

19

Approval of the Rodney Local Board’s environment work programme 2020/2021

 

Anna Halliwell – Relationship Advisor was in attendance attendance via electronic link for this item.

 

Resolution number RD/2020/103

MOVED by Member S Garner, seconded by Chairperson P Pirrie:  

That the Rodney Local Board:

a)      approve its environment work programme 2020/2021 (Attachment A) including associated budget as summarised in the table below:

Project

Budget

Restore East Rodney

$70,000

Rodney Healthy Harbours and Waterways Fund

$240,000

Pest Free Coatesville animal pest control tools

$8,500

Mahurangi College living classroom coordinator

$20,000

Te Arai Shorebirds Trust coordinator          

$10,000

Forestry ambassadors programme

$50,000

On-site wastewater education programme  

$20,000

Total

$418,500

b)      note that $60,000 of locally driven initiatives budget has been carried forward for the 2019/2020 pest free management plan project, to be completed as part of the attached work programme in 2020/2021

c)      note the allocation of $26,000 asset-based services operational budget towards the Rodney Drainage Districts in the 2020/2021 financial year

d)         note that work programme variations may be required as a result of further changes to COVID-19 Alert Levels

e)         note that where variations are required, staff will bring advice to the local board for consideration and approval if necessary.

CARRIED

 

 

20

Approval of the Rodney Local Board community services work programme 2020/2021

 

Michelle Sanderson – Parks, Sport and Recreation Portfolio Manager was in attendance via electronic link for this item.

 

Resolution number RD/2020/104

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      approve the community services work programme 2020/2021 and associated budget (Attachment A)

b)      note that activities with locally driven initiatives operational budget carried forward from 2019/2020 are included in the work programme (Attachment A)

c)      note that work programme variations may be required as a result of further changes to COVID-19 Alert Levels

d)      note that where variations are required, staff will bring advice to the local board for consideration and approval if necessary.

CARRIED

 

 

21

Approval of Community Facilities Work Programme 2020 - 2023

 

Angie Bennett – Work Programme Lead and Geoff Pitman – Area Manager were in attendance attendance via electronic link for this item.

 

Resolution number RD/2020/105

MOVED by Chairperson P Pirrie, seconded by Member C Smith:  

That the Rodney Local Board:

a)      approve the Community Facilities work programme 2020/2021 and associated budget. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases)

b)      approve in principle the Community Facilities work programme 2021/2022 and 2022/2023. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report)

c)      approve the Risk Adjusted Programme projects identified in the work programme (Attachment A) as projects that will commence and may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2020/2021 financial year

d)      note that approval of budget allocation in the 2020/2021 year for multi-year projects implies the local board’s support for the projects in their entirety

e)      note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development and Natural Environment Targeted Rate budgets are subject to approval of the identified budget allocation by the relevant Governing Body committees

f)       provide feedback for consideration by the relevant Governing Body committees in relation to the projects funded from the Coastal Renewals, Slips Prevention and Local Parks and Sports Field Development budgets

g)      note that budget allocations for all projects in the Community Facilities work programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses

h)      note that work programme variations may be required as a result of further changes to COVID-19 Alert Levels

i)      note that where variations are required, staff will bring advice to the local board for consideration and approval if necessary.

CARRIED

 

 

22

Local board views on a Notice of Requirement for a Designation for a Primary School at Milldale, Wainui - Auckland Unitary Plan (Operative in Part)

 

Dave Paul – Principal Planner was in attendance via electronic link for this item.

 

Resolution number RD/2020/106

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)         provide for the following views on a Notice of Requirement for a new Designation for a Primary School at Milldale, Wainui (Auckland Unitary Plan (Operative in Part):

i)          express concerns about the close proximity of the industrial area to the primary school

ii)        seek assurance that there will be appropriate safe walking and cycling off-road connectivity for the primary school and the Milldale development

iii)        request that appropriate traffic calming, and pedestrian safety measures on the southern side of Pine Valley Road be included due to the close proximity of the primary school

b)      appoint Member D Hancock and/or Member L Johnston to speak to the local board views at a hearing, if one is held, on the Notice of Requirement.

CARRIED

 

 

23

Local board views on private plan change 40: Warkworth - Clayden Road

 

Petra Burns – Planner and Holly Stevens – Graduate Planner were in attendance via electronic link for this item.

 

Resolution number RD/2020/107

MOVED by Member D Hancock, seconded by Chairperson P Pirrie:  

That the Rodney Local Board:

a)         provide the following local board views on Private Plan Change 40 Warkworth – Clayden Road by Warkworth Land Company, White Light Trust Limited, Kaurilands Trust Limited, Rob Mills and P & L Richards:

i)         supports the application for Plan Change 40 to make provision for additional land needed for further growth in Warkworth

 

ii)        supports well-planned growth and sustainable development

 

 

iii)       expresses concerns that the light industrial zoned land currently in the area just north of the Warkworth Showgrounds is being proposed to be converted to residential, as the light industrial zoned land provides ongoing opportunities for residents to live and work in the local area providing for sustainable development

 

iv       requests the provision of pedestrian footpaths and cycle ways in all areas of the development, including connections to State Highway 1,  access to the Warkworth Showgrounds,  the proposed Park and Ride at 80 Great North Road, Warkworth, along Matakana Link Road, and along Matakana Road and to make sure that they are consistent with the Greenways  Plan

 

 

v)     requests that the impacts of increased traffic to central Warkworth is avoided and the associated design to achieve this is incorporated into the final decision on the plan change, such as enabling the easy access to public transport through multiple bus stops, and easy access to the proposed Park and Ride at 80 Great North Road

 

vi)    requests that the water supply and waste water is planned and managed in a sustainable manner

 

vii)     seek that restrictive legal covenants are applied to all properties within the proposed plan change area to ensure that as development progresses around the existing recreational and industrial land uses, landowners, residents and occupiers are unable to raise reverse sensitivity issues to include but not limited to noise and lighting

 

viii)    seek the sustainable management of stormwater runoff and that all development within the plan change area utilise Low Impact Design and these areas become demonstration sites for the technologies within Auckland

 

ix)       request that the open space provisions is evenly distributed across the plan change area, taking account of the neighbouring Warkworth Showgrounds and other existing and planned open space

b)      appoint Member D Hancock and/or Member B Houlbrooke to speak to the local board views at a hearing on Private Plan Change 40.

CARRIED

 

 

 

 

 

 

 

 

 

 

24

Local board views on Private Plan Change 42 for the Auckland Regional Landfill - Wayby Valley

 

Member S Garner and Member C Smith declared an interest in this item and took no part in the discussion or voting on the matter.

Member T Holdgate declared an interest in this item but considered there was no conflict.

 

Ryan Bradley – Principal Planner was in attendance via electronic link for this item.

 

Resolution number RD/2020/108

MOVED by Chairperson P Pirrie, seconded by Member V Kenny:  

That the Rodney Local Board:

a)            provide the following local board views on Private Plan Change 42 by Waste Management New Zealand Ltd for a new Auckland Regional Landfill precinct on around 1,000ha of land in Wayby Valley:

i)          acknowledges that waste is produced by Aucklanders and should be managed and disposed of within Auckland to enable the sustainable management of the waste stream

 

ii)        request that more effort is required within the overall industry to recycle and re-use waste rather than dispose of it to landfill

 

iii)       believes that the applicant is in a good position to provide sustainable solutions to the disposal of waste due to their international experience in the management of waste streams and their many years of experience in the industry

 

iv)       does not support the Proposed Plan Change 42 for landfilling activities in the proposed location as the Plan Change will enable activities which contribute to carbon emissions and climate change and will elevate climate risks

 

v)        considers that the Plan Change has not met the objectives of Section E3.2 of the Auckland Unitary Plan that seeks that Auckland’s rivers and streams are restored, maintained or enhanced, and that reclamation of the beds of rivers and streams are avoided unless there are alternatives

 

vi)       requests that the applicant consider alternative locations and alternative ways of preventing stream loss in this application

 

vii)      note that Wayby Valley has always been known as an area of significant ecology due to its stony-bottomed streams which are the habitat of native Hochstetter frogs, which are highly endangered and are generally only found in this part of Rodney

 

viii)    believe that the Plan Change is deficient in not considering avoidance of the destruction of the habitat of the threatened species, and that the proposed Precinct overlay for a landfill is inappropriate for this location

 

ix)       note that Waka Kotahi has recently designed and upgraded the intersection of State Highway 1 and Wayby Valley Road, and that this upgrade did not consider the additional heavy truck movements from this application

 

x)        believe that the intersection upgrade does not provide enough lanes now to cater for the additional truck movements and this will cause more than minor adverse traffic effects in this vicinity which cannot be mitigated

 

xi      note that  Waka Kotahi have advised that the intersection cannot be further upgraded in time to meet the needs of this application, and the applicant has not proposed an upgrade to this intersection at their own cost to alleviate these effects

xii)      request that Auckland Council planners thoroughly consider the significant number of submissions in opposition to the Proposed Plan Change 42 from affected parties in Rodney

 

xiii)    recommends that the application for the Proposed Plan Change 42 be declined based on the activity being inappropriate for the location, the ecology of the area, presence of threatened species in the area, and traffic issues, which will arise form activities associated with a Landfill Precinct overlay

 

b)      appoint Member D Hancock and Chairperson P Pirrie as an alternate to speak to the local board views at a hearing on Private Plan Change 42.

CARRIED

 

          Note: Pursuant to Standing orders 1.9.7 Member S Garner, Member T Holdgate and           Member C Smith requested their abstention be recorded.

 

           

 

25        Consideration of Extraordinary Items

 

25.1

Extraordinary Business - Auckland Council operational response to Auckland drought

 

Andrew Chin – Head of Healthy Waters Strategy and Elizabeth Johnson – Senior Healthy Waters Specialist were in attendance via electronic link for this item.

 

A PowerPoint presentation was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2020/109

MOVED by Member S Garner, seconded by Member B Bailey:  

That the Rodney Local Board:

a)       thank Mr Chin and Ms Johnson for their verbal update and presentation regarding Auckland Council’s response to the Auckland drought in particular for residents in the Rodney Local Board area who rely on tank water supply.

CARRIED

 

Attachments

a     19 August 2020 - Rodney Local Board, Item 25.1 - Healthy Waters Auckand drought response presentation

 

 

 

 

 

6.35 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................