Agenda of Upper Harbour Local Board Community Forum

Upper Harbour Local Board Community Forum

06 August 2020

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 6

8.1 Hobsonville Community Trust update 6

8.2 Metlifecare Group development in Hobsonville 6

8.3 Albany United Football Club 7

8.4 Living Whenuapai update 7

8.5 City Impact Church School 8

9 Public Forum 8

10 Extraordinary Business 8

11 Additions to the Upper Harbour Local Board 2019-2022 community forum meeting schedule 11

12 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) a financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

ii) a non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Upper Harbour Local Board Community Forum:

a) confirm the ordinary minutes of its meeting, held on Thursday, 16 July 2020, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board Community Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Hobsonville Community Trust update

Te take mō te pūrongo

Purpose of the report

1. To provide members with an update on the Headquarters Building and Sunderland Lounge, Hobsonville Point.

Whakarāpopototanga matua

Executive summary

2. Gavin Gunston, Organisational Leader and Venues Manager and Christina Naurattel, Venues Coordinator, from the Hobsonville Community Trust, will be in attendance to update members on activities and programmes at the Headquarters Building and Sunderland Lounge.

3. They will also share insights into the impacts of COVID-19 and their response to the challenges during this time.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board Community Forum:

a) receive the deputation from Gavin Gunston and Christina Naurattel from the Hobsonville Community Trust and thank them for their attendance and presentation.

8.2 Metlifecare Group development in Hobsonville

Te take mō te pūrongo

Purpose of the report

1. To provide an update on concept plans for a coastal walkway at Orion Point as part of their new development.

Whakarāpopototanga matua

Executive summary

2. Dylan Pell, Senior Development Manager, and Camille Warnaar, Assistant Development Manager, from Metlifecare, supported by David Hebblethwaite, Art of Fact Director, will be in attendance to outline concept plans for a coastal walkway at Orion Point, and to discuss the following:

· update on their development at Orion Point

· update on the boardwalk at Orion Point

· coastal walkway concept – ‘Art of Fact’

· neighbouring development coordination.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board Community Forum:

a) receive the deputation from Dylan Pell and Camille Warnaar from Metlifecare, and David Hebblethwaite, Art of Fact, and thank them for their attendance and presentation.

8.3 Albany United Football Club

Te take mō te pūrongo

Purpose of the report

1. To discuss a proposed water irrigation system for sports fields 5 and 6 at Rosedale Park.

Whakarāpopototanga matua

Executive summary

2. Kieron Henare, Club President of the Albany United Football Club, and Peter Gearing, Director of NexGen Water, will be in attendance to discuss a water irrigation system which could reduce the use of potable water through new and innovative technology. Peter has also designed award-winning municipal irrigation re-use projects in New Zealand.

3. As outlined in the Upgrade Proposal for Rosedale Park fields 5 and 6 (Attachment A), this system would incorporate:

· sub-surface drip irrigation utilising highly filtered Rosedale Pond water

· improve winter drainage.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board Community Forum:

a) receive the deputation from Kieron Henare, Club President of the Albany United Football Club, and Peter Gearing, Director of NexGen Water, and thank them for their attendance and presentation.

Attachments

a Rosedale Park upgrade proposal for fields 5 and 6....................................... 17

8.4 Living Whenuapai update

Te take mō te pūrongo

Purpose of the report

1. To provide members with an update on the activities of the Living Whenuapai group during 2019/2020 and outline their goals for 2020/2021.

Whakarāpopototanga matua

Executive summary

2. Tim Johnson and Annette Mitchell, representing Living Whenuapai, will be in attendance to present the group’s activities during 2019/2020. They will update board members on plant and animal pest control work that has been carried out and provide an outline of their aspirations and goals for 2020/2021.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board Community Forum:

a) receive the deputation from Tim Johnson and Annette Mitchell and thank them for their attendance and presentation.

Attachments

a Living Whenuapai presentation...................................................................... 45

8.5 City Impact Church School

Te take mō te pūrongo

Purpose of the report

1. To discuss the pocket reserve on the corner of Fernhill Way and Pannill Place, Ōtehā (known as Ponderosa Reserve).

Whakarāpopototanga matua

Executive summary

2. Sue Adams, Trustee, and Darrell Parratt, Principal, from the City Impact Church School, will be in attendance to discuss the parcel of land adjacent to the school which forms part of the Ponderosa Reserve. They are concerned that the reserve is under-utilised by both the school and the community due to its current state.

3. They would like to discuss with the board how the school might potentially work with council to enhance the asset by planting trees and addressing the drainage issues. The school would like to increase its access to the reserve for activities such as creative writing, organised fitness, and sport.

4. They are seeking advice on the best way to proceed should the board be supportive of their ideas.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board Community Forum:

a) receive the deputation from Sue Adams and Darrell Parratt, from the City Impact Church School, and thank them for their attendance and presentation.

Attachments

a Ponderosa Reserve - photos and location..................................................... 59

b City Impact Church School proposal.............................................................. 63

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Upper Harbour Local Board Community Forum

06 August 2020

Additions to the Upper Harbour Local Board 2019-2022 community forum meeting schedule

File No.: CP2020/10030

Te take mō te pūrongo

Purpose of the report

1. To adopt the Upper Harbour Local Board community forum meeting schedule for the remainder of 2020.

Whakarāpopototanga matua

Executive summary

2. The local board is being asked to approve community forum meeting dates for the remainder of 2020, with the primary purpose of engaging with the public via deputation and reporting from community organisations, and also to consider any items of business that need to be considered due to time constraints or that are more appropriately dealt with at a community forum.

3. Suggested community forum meeting venues and times for September through to December 2020 are outlined below:

· Thursday, 3 September 2020 at 6.30pm, to be held at the Headquarters Building, 214 Buckley Avenue, Hobsonville Point

· Thursday, 1 October 2020 at 6.30pm, to be held at the Local Board office, 30 Kell Drive, Albany village

· Thursday, 5 November 2020 at 6.30pm, to be held at the Local Board office, 30 Kell Drive, Albany village

· Thursday, 3 December 2020 at 6.30pm, to be held at the Whenuapai Village Hall, 41 Waimarie Road, Whenuapai.

4. As there is still the potential for New Zealand to move into higher alert level restrictions due to the COVID-19 pandemic, meetings at external community venues may need to be reviewed on a case by case basis.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board Community Forum:

a) approve the following additions to the 2019-2022 Upper Harbour Local Board community forum meeting schedule, with the primary purpose of engaging with the public via deputation and reporting from community organisations:

i) Thursday, 3 September 2020 at 6.30pm, to be held at the De Havilland Room, Headquarters Building, 214 Buckley Avenue, Hobsonville Point

ii) Thursday, 1 October 2020 at 6.30pm, to be held at the Local Board office, 30 Kell Drive, Albany village

iii) Thursday, 5 November 2020 at 6.30pm, to be held at the Local Board office, 30 Kell Drive, Albany village

iv) Thursday, 3 December 2020 at 6.30pm, to be held at the Whenuapai Village Hall, 41 Waimarie Road, Whenuapai.

b) note that, if there is any change to alert levels due to the COVID-19 pandemic and these meetings do not proceed, notices of cancellation or change of venue will be made via the following sources:

i) the board’s official Auckland Council web page

ii) the local board’s Facebook page

iii) a notice will be placed at the Upper Harbour Local Board office, 30 Kell Drive, Albany village.

Horopaki

Context

1. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

2. In summary, adopting a meeting schedule helps meet the requirements of:

· Clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of meetings.

· Sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

Tauākī whakaaweawe āhuarangi

Climate impact statement

3. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

4. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

5. The report requests that the local board approve four community forum meetings for the remainder of 2020.

6. Additional community forum meetings for 2021/2022 will be discussed in December 2020 and a schedule will be adopted at the December 2020 business meeting.

Tauākī whakaaweawe Māori

Māori impact statement

7. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

8. There are no financial implications in relation to this report apart from the standard costs associated with servicing a community forum meeting.

Ngā koringa ā-muri

Next steps

9. The Democracy Advisor will implement the processes associated with preparing for community forum meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.