Minutes of Whau Local Board

Whau Local Board

26 August 2020

Chairperson K Thomas opened the meeting and welcome those present. Member F Amosa led a karakia.

There were no apologies.

There were no declarations of interest.

Whau Local Board Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board:

Member

Organisation

Position

Kay Thomas

· New Lynn Citizens Advice Bureau

· Friends of Arataki

· Western Quilters

Volunteer

Committee member

Member

Susan Zhu

· Chinese Oral History Foundation

· The Chinese Garden Steering Committee of Auckland

Committee member

Board Member

Fasitua Amosa

· Equity NZ

· Massive Theatre Company

· Avondale Business Association

Vice President

Board member

A family member is the Chair

Catherine Farmer

· Avondale-Waterview Historical Society

· Blockhouse Bay Historical Society

· Portage Licensing Trust

· Blockhouse Bay Bowls

· Forest and Bird organisation

· Grey Power

Member

Trustee

Patron

Member

Te’eva Matafai

· Pacific Events and Entertainment Trust

· Miss Samoa NZ

· Malu Measina Samoan Dance Group

· Pasifika Festival Village Coordinators Trust ATEED

· Aspire Events

Co-Founder

Director

Director/Founder

Chairperson

Director

Warren Piper

· New Lynn RSA

· New Lynn Business Association

Associate Member

Member

Jessica Rose

· Women in Urbanism-Aotearoa, Auckland Branch

· Kāinga Ora

· Forest & Bird

· Big Feels Club

· Frocks on Bikes

· Bike Auckland

Committee member

Programme manager Sustainability

Member

Patron

Former co-chair

Former committee member

Member appointments

Whau Local Board members are appointed to the following bodies. In these appointments the local members represent Auckland Council.

External organisation	Leads	Alternate
Aircraft Noise Community Consultative Group	Warren Piper	Catherine Farmer
Avondale Business Association	Kay Thomas	Warren Piper
Blockhouse Bay Business Association	Warren Piper	Fasitua Amosa
New Lynn Business Association	Susan Zhu	Kay Thomas Warren Piper
Rosebank Business Association	Fasitua Amosa	Warren Piper
Whau Coastal Walkway Environmental Trust	Fasitua Amosa	Jessica Rose

4 Confirmation of Minutes

Resolution number WH/2020/86

MOVED by Chairperson K Thomas, seconded by Member F Amosa:

That the Whau Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 22 July 2020, as true and correct.

CARRIED

5 Leave of Absence

Resolution number WH/2020/87

MOVED by Chairperson K Thomas, seconded by Member W Piper:

That the Whau Local Board:

a) note the Leave of Absence for Member T Matafai (24 July 2020 to 27 August 2020 inclusive).

CARRIED

Note: Apologies were subsequently received from Deputy Chair S Zhu for lateness.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Deputation - Social Enterprise Auckland (SEA)
	This deputation has been withdrawn.

8.2

Deputation - Film industry (Kristian Eek)

Resolution number WH/2020/88

MOVED by Chairperson K Thomas, seconded by Member W Piper:

That the Whau Local Board:

a) receive film industry organisations’ presentation and thank Kristian Eek and Peter Clews for their attendance.

CARRIED

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11	Whau Ward Councillor's update
	Resolution number WH/2020/89 MOVED by Chairperson K Thomas, seconded by Member W Piper: That the Whau Local Board: a) receive the Whau Ward Councillor, Tracy Mulholland’s, presentation, and thank her for her update and attendance. CARRIED

	Attachments a 26 August 2020, Whau Local board - Item 11 – Whau Ward Councillor’s update

Auckland Transport Update Report for Whau Local Board
August 2020

Resolution number WH/2020/90

MOVED by Chairperson K Thomas, seconded by Member J Rose:

That the Whau Local Board:

a) receive Auckland Transport’s update for August 2020

b) approve the 2020/2021 allocation of $220,000 from the Local Board Transport Capital Fund to the Avondale Streetscape Upgrade (reduced option) to allow Auckland Transport to undertake consultation and delivery of Stage 1

c) acknowledge and thank Auckland Transport for progressing the work so well on the New Lynn Avondale Shared Path and the Wolverton Road culverts.

CARRIED

Note: Under Standing Orders 1.9.7 Member C Farmer requested that her dissenting vote be recorded for point b)

Local board feedback on properties identified for asset recycling

Resolution number WH/2020/91

MOVED by Chairperson K Thomas, seconded by Member C Farmer:

That the Whau Local Board:

a) support the retention by Auckland Council of the 1B Rankin Avenue, New Lynn site, but in the event that the Governing Body decides to proceed with the asset recycling of this property, request that the following points be taken into account:

i) the carpark and grass bank end have potential value given its location and metropolitan centre zoning, and the existing pathway through the site needs to be surveyed and retained

ii) the site was purchased in 2004 and used for road improvements to support the transit-oriented development transformation of New Lynn

iii) an informal arrangement has been indicated to exist between legacy Waitākere City Council and Te Toi Uku, Crown Lynn and Clayworks Museum with respect to a number of casual carparking spaces to serve visitor needs and this be explored and formalised in a mutual agreement, with potential inclusion in the pathway surveying and retention

iv) the local board is concerned that the recycling of this asset will exacerbate the issue of limited carparking in New Lynn and request the Governing Body to consider the provision of a multi-storey carparking facility to cater for ongoing regeneration in New Lynn

v) the local board has an ongoing advocacy point around the need for a strategic parking alternative for New Lynn and requests that Auckland Transport investigate this.

CARRIED

Resolution number WH/2020/92

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

b) support the retention by Auckland Council of 13 Crown Lynn Place, New Lynn, property as a high priority, noting:

i) the property is a significant site which is at the centre of planned and occurring intensification as part of the Crown Lynn Precinct in the 2010-2030 New Lynn urban plan

ii) the site was acquired for open space purposes and is proposed to be part of the integrated masterplan for a metropolitan park and urban stormwater pond.

iii) that subject matter staff express support for ongoing retention while site investigations for Whau Aquatic and Leisure centre are underway

iv) the property is currently commercially leased and is generating income.

CARRIED

Approval of the Whau Local Board Community Facilities work programme 2020 -2023

Resolution number WH/2020/93

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) approve the Community Facilities work programme 2020/2021 and associated budget. (Attachment A – Build, Maintain, Renew, and Attachment B – Community Leases to the agenda report).

b) approve in principle the Community Facilities work programme 2021/2022 and 2022/2023. (Attachment A – Build, Maintain, Renew, and Attachment B – Community Leases to the agenda report)

c) approve the Risk Adjusted Programme (RAP) projects identified in the work programme (Attachment A to the agenda report) as projects that will commence and may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2020/2021 financial year

d) note that approval of budget allocation in the 2020/2021 year for multi-year projects implies the local board’s support for the projects in their entirety

e) note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development, and Natural Environment Targeted Rate budgets are subject to approval of the identified budget allocation by the relevant Governing Body committees

f) support the inclusion of the following projects in the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development (Growth) and Kauri Dieback Natural Environment Targeted Rate budgets and provide this feedback for consideration by the relevant Governing Body committees:

i) line item 24 – ID 27856: Green Bay beach - remediate access

ii) line item 51 – ID 20289: Te Whau Pathway Stage 1B - Queen Mary Reserve - renew path and develop path connector

iii) line item 52 – ID 20290: Te Whau Pathway Stage 1B - Rizal Reserve - renew path and develop path connector

iv) line item 53 – ID 15387: Te Whau Pathway Stage 2A - develop boardwalk connections

g) note that budget allocations for all projects in the Community Facilities work programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses.

CARRIED

Approval of the Whau Local Board Community Services work programme 2020/2021

Resolution number WH/2020/94

MOVED by Chairperson K Thomas, seconded by Member F Amosa:

That the Whau Local Board:

a) approve the community services work programme 2020/2021 and associated budget (Attachment A to the agenda report)

b) note that activities with locally driven initiatives (LDI) operational budget carried forward from 2019/2020 are included in the work programme (Attachment A to the agenda report).

CARRIED

Approval of the Whau Local Board’s Environment work programme 2020/2021

Resolution number WH/2020/95

MOVED by Chairperson K Thomas, seconded by Member J Rose:

That the Whau Local Board:

a) approve its environment work programme 2020/2021 (Attachment A to the agenda report) including associated budget as summarised in the table below:

Activity name	2020/2021
Friends of Oakley Creek restoration project	$3,500
Household and Communities Engagement: Ethnic Communities Engagement	$5,000
Low Carbon Network	$9,000
Manukau Harbour Forum	$1,750
Whau Environment Assistance Programme	$35,000
Whau River Event	$15,000
EcoMatters Environment Trust funding	$111,150
Total	$180,400

b) note that EcoMatters Environment Trust will deliver the following projects in the 2020/2021 financial year:

i) Bike hub - $20,800

ii) Community Nurseries - $10,600

iii) EcoMatters Environment Centre and Sustainability Hub - $43,400

iv) EcoMatters Sustainability Hub Activation - $10,600

v) EcoWest Festival - $9,550

vi) Healthy homes on a budget - $10,550

vii) Love Your Neighbourhood - $5,650

c) note that $4,730 of Locally Driven Initiatives budget (LDI) has been carried forward for the 2019/2020 Manukau Harbour Forum work programme, to be completed as part of the attached work programme in 2020/2021.

CARRIED

Approval of the Whau Local Board Plans and Places work programme 2020/2021

Resolution number WH/2020/96

MOVED by Chairperson K Thomas, seconded by Member F Amosa:

That the Whau Local Board:

a) approve the Plans and Places work programme 2020/2021 (Attachment A to the agenda report).

CARRIED

Approval of the Whau Local Board ATEED work programme 2020/2021

Resolution number WH/2020/97

MOVED by Chairperson K Thomas, seconded by Member W Piper:

That the Whau Local Board:

a) approve the Auckland Tourism, Events and Economic Development (ATEED) work programme 2020/2021 (Attachment A to the agenda report)

b) note that the Pop UP Business School is delivered by ATEED, but is being funded by the Whau Local Board

c) request that ATEED report back to the Whau Local Board on its evaluation of the Pop Up Business School.

CARRIED

Whau Quick Response Round One 2020/2021 grant allocations

Resolution number WH/2020/98

MOVED by Chairperson K Thomas, seconded by Member F Amosa:

That the Whau Local Board:

a) agree to fund, part-fund or decline each application received in Whau Quick Response Round One in Table One

Table One: Whau Quick Response Round One 2020/2021 grant applications:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount allocated
QR2121-116	Polynesian Entertainers Limited	Arts and culture	Towards workshop tutor costs, co-ordinator, health and safety costs, including hand sanitizer, surgical masks, wipes, practice sticks.	$2,000.00	$2,000.00
QR2121-121	Arogya Mantra	Arts and culture, Events	Towards Onam festival costs at Avondale Town Centre, including performers and coordinator's costs	$1,914.00 Grant round oversubscribed: Limited funding	$0.00
QR2121-106	Afghans Funeral Services Charity in New Zealand	Community	Towards education and sports activities	$2,000.00	$500.00
QR2121-107	Crescendo Trust of Aotearoa	Community	Towards the opening and launch of "Te Urunga Social Impact Hub" between September and December 2020, including marketing and performers costs	$2,000.00	$1,500.00
QR2121-112	New Windsor Playcentre	Community	Towards playcentre facility appliances, including cordless phones, cat flaps, alarm, blinds and digital keypad locks	$1,251.91	$1,251.91
QR2121-113	Glendene Playcentre under the umbrella of "Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa"	Community	Towards a fence upgrade at the Glendene Playcentre	$2,000.00	$2,000.00
QR2121-115	Pet Refuge New Zealand Charitable Trust	Community	Towards the internal fitout for the establishment of a pet refuge shelter.	$2,000.00	$500.00
QR2121-117	YMCA North Incorporated	Community	Towards a youth Halloween event, including venue hire, entertainment, prizes, and event promotion	$1,958.66	$1,600.00
QR2121-118	West Auckland Men's Rebus	Community	Towards the hall hire and audio visual equipment for the West Auckland Rebus monthly meetings	$1,000.00	$1,000.00
QR2121-102	The Therapy Box	Community	Towards an Intern's salary for the Therapy Box	$2,000.00 Grant round oversubscribed: Limited funding	$0.00
QR2121-119	Environmental Education for Resource Sustainability Trust	Environment	Towards the purchase and delivery of 266 plants and 60 classroom recycling bins for 64 schools and preschools.	$1,900.85	$1,400.00
QR2121-103	Glendene Community Society Incorporated	Sport and recreation	Towards sports activity gear, food, prizes, and volunteer donations for the Family Sports Day at Harmel Reserve	$400.00	$400.00
QR2121-110	Bay Olympic Soccer and Sports Club	Sport and recreation	Towards the 'Club Open Day' including costs of food, prizes and entertainment for leisure activities on 21 November 2020	$1,567.00	$1,567.00
QR2121-114	Netball Waitakere	Sport and recreation	Towards the school holiday programme at Te Pai Centre	$5,000.00 Grant round oversubscribed: Limited funding	$0.00
Total				$27,642.42	$13,718.91

CARRIED

Road Name Approval for a New Private Road at 3-7 New Windsor Road, New Windsor

Resolution number WH/2020/99

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) approve the name Brightwell Place for the new private road, being a commonly owned access lot (COAL), created by way of subdivision at 3-7 New Windsor Road, New Windsor, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references SUB60337012 and BUN60337010).

CARRIED

Resolution number WH/2020/100

MOVED by Chairperson K Thomas, seconded by Member F Amosa:

That the Whau Local Board:

b) express its support for the creation and installation of local interpretive signage by the developer.

CARRIED

Whau Local Board Workshop Records

Resolution number WH/2020/101

MOVED by Chairperson K Thomas, seconded by Member W Piper:

That the Whau Local Board:

a) confirm the records of the workshops held on 1, 8, 22 and 29 July 2020.

CARRIED

Governance Forward Work Calendar

Resolution number WH/2020/102

MOVED by Chairperson K Thomas, seconded by Member J Rose:

That the Whau Local Board:

a) receive the governance forward work calendar for August 2020.

CARRIED

23 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.46 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Kay Thomas
Deputy Chairperson	Susan Zhu
Members	Fasitua Amosa
	Catherine Farmer
	Warren Piper
	Jessica Rose

Whau Ward Councillor	Tracy Mulholland (by Skype connection)