Waitākere Ranges Local Board

OPEN MINUTES

Minutes of a meeting of the Waitākere Ranges Local Board held via Skype for Business on Thursday, 27 August 2020 at 4.05pm.

As required under the COVID-19 Response (Urgent Management Measures) Legislation Act 2020,

either a recording of the meeting or a written summary will be published on the Auckland Council

website.

present

Chairperson	Greg Presland
Deputy Chairperson	Saffron Toms
Members	Mark Allen
	Michelle Clayton
	Sandra Coney, QSO
	Ken Turner

ALSO PRESENT

Ward Councillor

Linda Cooper

Note:   All members attended via electronic link.

Waitākere Ranges Local Board 27 August 2020

Note:   Pursuant to Resolution WTK/2020/16 of the Waitākere Ranges Local Board, the Standing Orders of the Waitākere Ranges Local Board have been updated to allow a person other than a member of the local board to participate in a meeting by means of audio link or audio-visual link if the person is otherwise approved to participate in accordance with Standing Orders Sections 6 and 7.

1          Welcome

Chair G Presland opened the meeting and welcomed those present.

2          Apologies

There were no apologies.

3          Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

            Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member	Organisation/Position
Mark Allen	- Community Waitākere – Executive Officer - Bethells Valley Fire – Senior Fire Fighter - Waitākere Licensing Trust – Trustee
Michelle Clayton	- Glen Eden Community House – Treasurer - Glen Eden Residents’ Association – Treasurer - Waitākere Community Organisation Grants Scheme (COGS) – Committee Member - The Personal Advocacy and Safeguarding Adults Trust – Trustee - Glen Eden Returned Services Association (RSA) – Member - Glen Eden Railway Trust – Member
Sandra Coney	- Waitematā District Health Board – Elected Member & Chair of Hospital Advisory Committee - Women’s Health Action Trust – Patron - New Zealand Society of Genealogists – Member - New Zealand Military Defence Society – Member - Cartwright Collective – Member
Greg Presland	- Whau Coastal Walkway Environmental Trust – Trustee - Combined Youth Services Trust – Trustee - Glen Eden Bid – Member - Titirangi Ratepayers and Residents Association – Member - Waitākere Ranges Protection Society - Member - Titirangi RSA - Member - Maungakiekie Golf Club – Member
Saffron Toms	- Titirangi Community House – Secretary
Ken Turner	Nil

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External community group or organisation	Lead	Alternate
Aircraft Noise Community Consultative Group	Mark Allen	Saffron Toms
Ark in the Park	Mark Allen	Sandra Coney
Friends of Arataki and Waitākere Regional Parkland Incorporated	Michelle Clayton	Sandra Coney
Glen Eden Business Improvement District (Glen Eden Business Association)	Michelle Clayton	Greg Presland
Glen Eden Playhouse Theatre Trust	Ken Turner	Mark Allen
Te Uru Waitākere Contemporary Gallery	Mark Allen	Saffron Toms and Sandra Coney
The Rural Advisory Panel	Ken Turner	Saffron Toms

4          Confirmation of Minutes

Resolution number WTK/2020/82

MOVED by Chairperson G Presland, seconded by Member M Clayton:

That the Waitākere Ranges Local Board:

a) confirm the minutes of its meeting held on Thursday, 23 July 2020, as true and correct.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

8.1	Deputation - Glen Eden Community House
	Resolution number WTK/2020/83 MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms: That the Waitākere Ranges Local Board: a)      receive the presentation and thank Natalie Makeef, Chair, and Leanne Appleby, Glen Eden Community House Manager, for their attendance. CARRIED

8.2	Deputation - Norm Judd - Regional Parks Management
	Resolution number WTK/2020/84 MOVED by Chairperson G Presland, seconded by Member S Coney: That the Waitākere Ranges Local Board: a)      receive the presentation and thank Norm Judd for his attendance. CARRIED

9          Public Forum

9.1	Public Forum - Deirdre Green - Public land at Laingholm
	Resolution number WTK/2020/85 MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms: That the Waitākere Ranges Local Board: a)      receive the presentation and thank Deirdre Green for her attendance. CARRIED

10        Extraordinary Business

There was no extraordinary business.

11	Waitākere Ward Councillors' Update
	Resolution number WTK/2020/86 MOVED by Chairperson G Presland, seconded by Member S Coney: That the Waitākere Ranges Local Board: a)      thank Waitākere Ward Councillor Linda Cooper for her verbal update. CARRIED

12

New land owner approval to replace the lifeguard tower located at Les Waygood Park, 2A North Piha Road, Piha

Glenn Boyd, Relationship Manager, Glenn Riddell, Senior Land Use Advisor and Brett Lane, Local Board Advisor, were in attendance to speak to this item.

It was noted this is the second time this item has been reported to the Board, as the first time (28 May 2020) the Board requested the opportunity to gauge the points of view of the Piha Community on the proposed replacement of the lifeguard tower at Les Waygood Park (Resolution number WTK/2020/36).

Resolution number WTK/2020/87

MOVED by Chairperson G Presland, seconded by Member M Clayton: 

That the Waitākere Ranges Local Board:

a)      receive the consultation feedback on the proposed replacement of the lifeguard tower at Les Waygood Park.

CARRIED

Note:   Pursuant to Standing Order 1.9.5 a division was called.

Resolution number WTK/2020/88

MOVED by Chairperson G Presland, seconded by Member M Clayton:

That the Waitākere Ranges Local Board:

b) approve the land owner approval request from United North Piha Lifeguard Service Incorporated to replace the existing lifeguard tower within Les Waygood Park, 2A North Piha Road, Piha.

A division was called for, voting on which was as follows:

For Member M Allen Member M Clayton Chairperson G Presland Member K Turner

Against Member S Coney Deputy Chairperson S Toms

Abstained

The motion was declared carried by 4 votes to 2.

CARRIED

Note:   The Chair accorded precedence to Item 18 – Auckland Transport Update – August 2020 at this point.

18	Auckland Transport Update - August 2020
	Caroline Tauevihi, Elected Member Relationship Manager, was in attendance to speak to this item.
	Resolution number WTK/2020/89 MOVED by Chairperson G Presland, seconded by Member M Allen: That the Waitākere Ranges Local Board: a) receive Auckland Transport’s August 2020 update report. b) note that at the Board’s May 2020 meeting it was advised “there is currently $1,505,453 left in the Board’s Local Board Transport Capital Fund (LBTCF) from the previous political term. The amount allocated for 2019 – 2022 is $2,019,339.  A total of $3,524,792 is available” (cf. statements relating to LBTCF budget allocation in the current August 2020 report). CARRIED

13	Approval of the Waitākere Ranges Local Board Plans and Places 2020/2021 Work Programme
	Raewyn Curran, Senior Advisor, was in attendance to speak to this item.
	Resolution number WTK/2020/90 MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms: That the Waitākere Ranges Local Board: a)      approve the allocation of $12,000 for Long Tail Bat activities b)      approve the allocation of $3,000 for repetition of traffic counters for visitor data at Piha and Bethells Te Henga c)      approve the allocation of $10,000 to replace a number of signs at the Te Henga reserve with one walk-around sign that provides a range of information on the values of the area and appropriate use d)      approve the allocation of $10,085 to investigate dog management issues at Bethells/Te Henga e)      approve the allocation of $8,000 to support local businesses and communities in the heritage area f)       approve the allocation of $50,000 for continuation of the buffer zone programme g)      approve the allocation of $70,000 for the continuation of community weed bin programme h)      approve the allocation of $6,500 for the carbon dating of the two midden sites (archaeological site CHI 17333 and CHI 5857) at Cornwallis. CARRIED
	Note: Member M Allen declared an interest in the following line item and took no part in discussion or voting on this item. · Line Item 1701 - Long tail bat activities

14	Approval of the Waitākere Ranges Local Board Community Facilities 2020 - 2023 Work Programme
	Raewyn Curran, Senior Advisor, and Helen Biffin, Work Programme Lead, were in attendance to speak to this item.
	Resolution number WTK/2020/91 MOVED by Member S Coney, seconded by Member M Clayton: That the Waitākere Ranges Local Board: a)      approve the Community Facilities work programme 2020/2021 and associated budget. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report). b)      approve in principle the Community Facilities work programme 2021/2022 and 2022/2023. (Attachment A – Build, Maintain, Renew and Attachment B – Community Leases to the agenda report). c)      approve the Risk Adjusted Programme (RAP) projects identified in the work programme (Attachment A to the agenda report) as projects that will commence and may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2020/2021 financial year. d)      note that approval of budget allocation in the 2020/2021 year for multi-year projects implies the local board’s support for the projects in their entirety. e)      note that the inclusion in the work programme of projects that are funded from the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development and Natural Environment Targeted Rate budgets are subject to approval of the identified budget allocation by the relevant Governing Body committees. f)       support the inclusion of the following projects in the Slips Prevention, Local Parks and Sports Field Development (Growth): ·  Line item 37 – ID 24439: Penihana Park - develop site ·  Line item 88 – ID 19988: Withers Reserve - replace pedestrian bridge and pathways g)      note that budget allocations for all projects in the Community Facilities work programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses. CARRIED

15	Approval of the Waitākere Ranges Local Board Community Services 2020/2021 Work Programme
	Raewyn Curran, Senior Advisor, was in attendance to speak to this item.
	A tabled copy of the Community Services 2020/2021 Work Programme including the (previously omitted) Parks, Sport and Recreation 2020/2021 Work Programme, has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WTK/2020/92 MOVED by Chairperson G Presland, seconded by Member S Coney: That the Waitākere Ranges Local Board: a) approve the Community Services 2020/2021 Work Programme 2020/2021 and associated budget. b) note that activities with locally driven initiatives (LDI) operational budget carried forward from 2019/2020 are included in the Work Programme. c) approve $10,000 from the community response fund for two oral history videos intended to raise awareness, and record the history of, people and places relevant to the Waitākere Ranges Heritage Area. CARRIED
	Note: Deputy Chair Toms and Member M Clayton both declared an interest in the following line item and took no part in discussion or voting on this item. · Line Item 1252 – Top up for funding agreement – Glen Eden and Titirangi Community  Houses Member M Allen declared an interest in the following line items and took no part in discussion or voting on either item. · Line Item 1235 - Build Capacity: Community Waitākere Resource Centre · Line Item 1239 - Fund Community Waitākere to build the capacity of people in local neighbourhoods to lead activities that build community connections, celebrate cultural diversity, build community resilience and self-reliance, and increase access to information and external resources. · Line Item 1240 - Placemaking: Neighbours Day Waitākere Ranges
	Attachments a     27 August 2020, Waitākere Ranges Local Board: Item 15 - Tabled copy of the Community Services 2020/2021 Work Programme including the Parks, Sport and Recreation 2020/2021 Work Programme

16

Approval of the Waitākere Ranges Local Board Environment 2020/2021 Work Programme

Raewyn Curran, Senior Advisor, was in attendance to speak to this item.

Resolution number WTK/2020/93

MOVED by Member M Clayton, seconded by Deputy Chairperson S Toms:

That the Waitākere Ranges Local Board:

a)      approve its environment work programme 2020/2021 (Attachment A to the agenda report) including associated budget as summarised in the table below:

Activity name	2020/2021
Coastal and Marine Project - Shorebirds Survey	$12,850
Kerbside recycling collection for commercial premises in Piha	$5,150
Manukau Harbour Forum	$1,750
South Titirangi Community Weed Control	$15,000
Waitākere Ranges Community Restoration	$75,000
Waitākere Weed Action Project	$100,000
EcoMatters Environment Trust funding	$103,750
Total	$313,500

b)      approve the renewal of a three-year funding agreement with EcoMatters (ending 30 June 2023) noting that with the funding of $103,750, EcoMatters Environment Trust will deliver the following projects in the 2020/2021 financial year:

i)       Community nurseries - $10,550

ii)      EcoFest West festival - $10,600

iii)     EcoMatters environment centre and sustainability hub - $37,050

iv)     Healthy homes on a budget (Project HomeWise) - $5,300

v)      Love your neighbourhood - $10,600

vi)     Love your place awards - $5,300

vii)    War on weeds - $24,350.

c)      note the allocation of $680,000 asset-based services operational budget towards the septic tank pumpout programme in the 2020/2021 financial year.

d)      note that $4,730 of locally driven initiatives budget has been carried forward for the 2019/2020 Manukau Harbour Forum work programme, for completion as part of the attached work programme in 2020/2021.

CARRIED

17	Approval of the Waitākere Ranges Local Board Youth Connections 2020/2021 Work Programme
	Raewyn Curran, Senior Advisor, was in attendance to speak to this item.
	Resolution number WTK/2020/94 MOVED by Deputy Chairperson S Toms, seconded by Member M Allen: That the Waitākere Ranges Local Board: a)      approve the Youth Connections work programme 2020/2021 (Attachment A to the agenda report) b)      note that the following activities not completed in 2019/2020 have been carried forward into the 2020/2021 financial year and are included in this work programme: i)    Te Kura Kaupapa o Hoani Waititi Marae - $20,000 ii)   NEETs prevention - $6,000. CARRIED

Note:   Item 18 - Auckland Transport Update - August 2020 was considered after Item 12 - New land owner approval to replace the lifeguard tower located at Les Waygood Park, 2A North Piha Road, Piha.

19	Waitākere Ranges Local Board - Local workshop guidelines to support the conduct of open workshops
	Glenn Boyd, Relationship Manager and Raewyn Curran, Senior Advisor, were in attendance to speak to this item.
	Resolution number WTK/2020/95 MOVED by Member K Turner, seconded by Member M Allen: That the Waitākere Ranges Local Board: a) endorse the local workshop guidelines for the Waitākere Ranges Local Board, to support the conduct of open workshops. CARRIED

20	CCO Review report feedback
	Glenn Boyd, Relationship Manager, was in attendance to speak to this item.
	A copy of the Board’s Council Controlled Organisation (CCO) feedback provided through the urgent decision-making process has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WTK/2020/96 MOVED by Chairperson G Presland, seconded by Member K Turner: That the Waitākere Ranges Local Board: a)      endorse feedback provided by the local board, through the Urgent Decision-Making process, on the CCO review report to the Governing Body. CARRIED
	Attachments a     27 August 2020, Waitakere Ranges Local Board:  Item 20 – CCO Review Report feedback, Board feedback

21	Feedback on Emergency Budget 2020/2021 proposed asset recycling of 300 West Coast Road, Glen Eden
	Glenn Boyd, Relationship Manager, was in attendance to speak to this item.
	Note:   Changes to original resolution number WTK/2019/28 of 28 March 2019, adding new clauses c) to h), were made with the agreement of the meeting.
	Resolution number WTK/2020/97 MOVED by Member S Coney, seconded by Deputy Chairperson S Toms: That the Waitākere Ranges Local Board: a) support the retention of 4,900 square metres of the property for greenways purposes. b) oppose divestment of the balance of land as: i) likely sale price is limited ii) Glen Eden is experiencing considerable growth and open space is already at a premium iii) the area has considerable potential use either as a playground or for open space and recreation iv) the land is in a strategically important location v) the local board is currently in the process of finalising its vision for Glen Eden and decisions should be deferred until this is completed. c) furthermore notes the proposed sale of part of 300 West Coast Road would remove the road frontage on West Coast Road and access to open space behind, as well as limiting opportunities for connection to the Board’s previously adopted greenways plan. d) request that planning for the development of 300 West Coast Road as a park be programmed, and that the park and its development be identified in the upcoming long-term plan so that development contributions can be collected for its creation within the next three years. e) expresses its concern of Finance Committee decisions made without substantive local board involvement and Committees’ endorsement of sale of properties in its local area that were on a Schedule A list at the budget meeting of 16 July 2020, in particular 12 Western Road, Laingholm and 220-240 Shaw Road, Oratia. f) requests the decision regarding asset recycling of 12 Western Road, Laingholm and 220-240 Shaw Road, Oratia be revisited and the sites be retained. g) note that the property at 12 Western Road, Laingholm adjoins an existing reserve and the Board has been approached by Restoration Ruatuna (previously Laingholm Wai Ora and Pest Free Laingholm) to see this site amalgamated into the reserve and they commit to a plan of action for its restoration. h) request formal feedback from Auckland Council staff on the outcome(s) of these resolutions. CARRIED

22	Urgent Decision - Open Studios Waitākere event - Waitākere Ranges Local Board 2020/2021 Work Programme
	Resolution number WTK/2020/98 MOVED by Chairperson G Presland, seconded by Member K Turner: That the Waitākere Ranges Local Board: a) note the urgent decision made on 17 August 2020 to approve in principle the allocation of $25,000 for the Open Studios Waitākere event to be held in 2020/2021. CARRIED

23	Chair's Report - August 2020
	A copy of the tabled Chair’s report has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WTK/2020/99 MOVED by Chairperson G Presland, seconded by Member M Allen: That the Waitākere Ranges Local Board: a)      receive Chair Presland’s tabled report for August 2020. CARRIED
	Attachments a     27 August 2020, Waitākere Ranges Local Board: Item 23 - Chair's Report - August 2020, Tabled Chair's Report

24	Confirmation of Workshop Records
	Resolution number WTK/2020/100 MOVED by Chairperson G Presland, seconded by Member M Clayton: That the Waitākere Ranges Local Board: a)      receive the workshop records for 16, 21, 23 & 30 July and 6 & 13 August 2020. CARRIED

25	Governance Forward Work Programme
	Resolution number WTK/2020/101 MOVED by Chairperson G Presland, seconded by Member M Clayton: That the Waitākere Ranges Local Board: a)      receive the governance forward work programme calendar for August 2020. CARRIED

26        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.00 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................