Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Albert-Eden Local Board held via Skype-for-Business on Tuesday, 15 September 2020 at 2.01pm.

 

present

 

Chairperson

Margi Watson

 

Deputy Chairperson

Lee Corrick

 

Members

Graeme Easte

Exited the meeting at 6.55pm following item 21.

 

Rachel Langton

 

 

Ben Lee

Exited the meeting at 5.56pm during item 13.

 

Julia Maskill

 

 

Christina Robertson

 

 

Kendyl Smith

 

 

 

ALSO PRESENT

 

Governing Body Members

Cathy Casey

 

 

Christine Fletcher

 

 

 

 

 

 

 

 


Albert-Eden Local Board

15 September 2020

 

 

 

1          Welcome

 

Chairperson Watson commenced the meeting of the local board and welcomed everyone in attendance via Skype-for-Business, with a greeting in te reo Māori noting it is te wiki Māori (Māori Language Week).

 

2          Apologies

  

There were no apologies.

 

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number AE/2020/91

MOVED by Chairperson M Watson, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)         confirm the minutes of its ordinary meeting, held on Tuesday, 18 August 2020, as true and correct.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

6.1

Acknowledgement - Adam Milina, Relationship Manager, Albert-Eden Local Board

 

Resolution number AE/2020/92

MOVED by Chairperson M Watson, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      acknowledge and thank Adam Milina - Relationship Manager Albert-Eden Local Board, for his contribution to the local board’s business, good governance and robust advice and guidance to elected members and staff over the last three electoral terms and wish him well in his new role as Local Area Manager for the western-based Local Boards.

CARRIED

 

 

7          Petitions

 

There were no petitions.

 

 

 

8          Deputations

 

8.1

Deputation - Diane Griffin, Auckland Horticultural Council

 

Graham Milne and Jannene Alexander - Auckland Horticultural Council (AHC), were in attendance to present to the local board under Deputation regarding the Proposed lease for Auckland Horticultural Council at 956 Great North Road report in the meeting agenda.

 

A powerpoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2020/93

MOVED by Chairperson M Watson, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)      thank Graham Milne and Jannene Alexander - Auckland Horticultural Council (AHC), for their attendance and Deputation presentation.

CARRIED

 

Attachments

a     15 September 2020, Albert-Eden Local Board - Item 8.1: Deputation - Diane Griffin, Auckland Horticultural Council - Powerpoint

 

 

8.2

Deputation - Tom Greer, Auckland Library of Tools

 

Note:   This item was withdrawn.

 

 

 

9          Public Forum

 

9.1

Public Forum – Andrew Copeland – Public reserve strip, Pt Chevalier

 

Andrew Copeland and Louise Beard, residents, were in attendance to deliver a Public Forum presentation regarding the public reserve strip between Point Chevalier beach and 498 Point Chevalier Road.

 

A powerpoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2020/94

MOVED by Member K Smith, seconded by Member J Maskill:  

That the Albert-Eden Local Board:

a)      thank Andrew Copeland and Louise Beard, residents, for their attendance and Public Forum presentation.

CARRIED

 

Attachments

a     15 September 2020, Albert-Eden Local Board - Item 9.1: Public Forum – Andrew Copeland – Public reserve strip, Pt Chevalier - Powerpoint

 

 

9.2

Public Forum – Colina Rowe - Proposed central Auckland education and recycling centre at Western Springs

 

Colinda Rowe, Grey Lynn resident and committee member for Repair Cafe, was in attendance to deliver a Public Forum presentation regarding the community benefits and opportunities of the proposed central Auckland education and recycling centre at Western Springs.

 

Resolution number AE/2020/95

MOVED by Member C Robertson, seconded by Chairperson M Watson:  

That the Albert-Eden Local Board:

a)      thank Colinda Rowe, Grey Lynn resident and committee member for Repair Cafe, for her attendance and Public Forum presentation regarding the upcoming education and recycling centre at Western Springs.

CARRIED

 

 

9.3

Public Forum – Suzanne Kendrick - Western Springs education and recycling centre

 

Suzanne Kendrick – Organiser, Grey Lynn Car Boot Market, was in attendance to deliver a Public Forum presentation regarding the sustainability opportunities that can be realised at the proposed Western Springs education and recycling centre.

 

Resolution number AE/2020/96

MOVED by Member J Maskill, seconded by Member C Robertson:  

That the Albert-Eden Local Board:

a)      thank Suzanne Kendrick – Organiser, Grey Lynn Car Boot Market, for her attendance and Public Forum presentation regarding the upcoming Western Springs education and recycling centre.

CARRIED

 

 

Note:   The chairperson adjourned the meeting at 4.09pm

            The chairperson reconvened the meeting at 4.12pm.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Under Standing Order 2.5.1 and 2.5.2, a Notice of Motion has been received from Members Christina Robertson and Graeme Easte for consideration under item 12.

 

12

Notice of Motion - Member Christina Robertson - Support COVID-19 Responses in the Street Environment

 

Resolution number AE/2020/97

MOVED by Member C Robertson, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)      receive the Notice of Motion – Member Christina Robertson - Support COVID-19 Responses in the Street Environment.

b)      request Auckland Transport to investigate and develop a suite of temporary measures that can be quickly and cost effectively applied during higher COVID-19 alert levels to facilitate safe, and safely physically distanced, walking and cycling on arterials and local streets.

c)      request Auckland Transport to investigate and implement temporary measures that can quickly be applied to create additional public space within the road corridor in town centres to facilitate safe physical distancing while shopping or waiting for service during higher COVID-19 alert levels with the support of the businesses and business associations.

d)      request Auckland Transport to create a process by which businesses can receive permission to create ‘parklets’ in parking spaces outside their buildings to accommodate customers during higher COVID-19 alert levels (for example; to provide waiting space or outdoor dining space as the weather improves).

CARRIED

 

 

Note:   Item 20 - Governing Body Members' Update was taken prior to Item 13 - Proposed new lease to the Auckland Horticultural Council Incorporated at 956 Great North Road.

 

 

20

Governing Body Members' Update

 

Resolution number AE/2020/98

MOVED by Member K Smith, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)      receive Governing Body Members Christine Fletcher and Cathy Casey’s verbal updates.

CARRIED

 

 

13

Proposed new lease to the Auckland Horticultural Council Incorporated at 956 Great North Road

 

Ron Johnson - Senior Community Lease Advisor, was in attendance via Skype-for-Business to speak to this report.

 

A document was tabled for this item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

MOVED by Chairperson M Watson, seconded by Member C Robertson

That the Albert-Eden Local Board:

a)      grant a lease to the Auckland Horticultural Council Incorporated (AHC) at 956 Great North Road, for the yellow area in Attachment B, with an initial term of three years with two rights of renewal of three years each, subject to the following:

i.        The public notification and consultation with iwi on the proposal to grant the lease

ii.       The board appointing a hearings panel to allow for submitters who wish to be heard and to make recommendations to the board for any further decisions

iii.      Rental to be one dollar ($1) plus Goods and Service Tax (GST) per annum (if demanded)

iv.      AHC to pay a maintenance charge of $1,000 plus GST per annum

v.       AHC to be responsible for maintaining the interior of the leased premises in good and substantial repair and condition.

b)      confirm that the lease to Auckland Horticultural Council Incorporated (AHC) at 956 Great North Road, for the area outlined in yellow in Attachment B, has the following conditions:

i.        the lease is for the purposes of running a horticultural council, promoting gardening and horticultural education

ii.       AHC must use the leased premises in a manner consistent with the attainment of the Community Outcomes Plan as outlined in attachment D and in accordance with the objectives of the AHC rules of incorporation

iii.      Notwithstanding the above, if it wished, AHC is able to ‘hire out’ the Leased Premises (which does not include Meeting Room One/Hall Two) to its affiliates, which may include uses other than gardening and horticultural purposes.

c)      grant Auckland Horticultural Council Incorporated (AHC), as part of the lease at 956 Great North Road, exclusive use of the parking area as indicatively outlined in yellow on the plan attached as Attachment C.

d)      grant Auckland Horticultural Council Incorporated (AHC) exclusive use (free of charge) of Meeting Room One/Hall Two at 956 Great North Road (as indicatively outlined in blue on the plan attached as Attachment B) on the following days/times for a three year period commencing 1 May 2021:

i.        1 September to 30 April (8 months): Thursdays from 4.00pm to Sunday 9.00pm – once per month at AHC’s discretion; and

ii.       1 September to 30 April (8 months): Thursdays from 4.00pm to Sunday 9.00pm – 4 bookings in addition to those in d)i) at AHC’s discretion

iii.      1 May to 31 August (4 months): Eight hours per month (in one booking each month) at AHC’s discretion

iv.      in each case subject to the following:

A)      These days and times must be booked in accordance with Auckland Council policies and procedures. Auckland Council will use all reasonable endeavours to provide AHC with an opportunity to book in advance provided AHC supplies Auckland Council with an annual schedule of the dates it wishes to advance book Meeting Room One/Hall Two upon request. Otherwise days/times will be subject to availability.

B)      Use of Meeting Room One/ Hall Two by AHC (and its affiliates) would only be available for gardening and horticultural purposes in alignment with the Community Outcomes Plan.

C)     If it subsequently transpired that AHC had no use for Meeting Room One/Hall Two on any of the booked times, then AHC would be required to surrender such booking back to Auckland Council for use by the general public.

D)     Any arrangements following the initial term of three years will need to be discussed and approved by the Albert-Eden Local Board prior to the lease renewal.

e)      offer up to $1,000 from its Local Driven Initiatives budget to the Auckland Horticultural Council Incorporated (AHC) to assist with shifting costs into the premises at 956 Great North Road.

f)       confirm that the lease to the Auckland Horticultural Council Incorporated (AHC) will be subject to the standard terms and conditions for community lease agreements and include the specific conditions noted in resolutions (a) to (d) above, and will accord with Auckland Council’s Community Occupancy Guidelines 2012.

g)      confirm that the offer to the Auckland Horticultural Council Incorporated (AHC) for a lease of the premises at 956 Great North Road is open for acceptance until 16 October 2020 and there shall be no further negotiation on the substantive terms and conditions.

h)     note that the cost of exclusive access to Meeting Room One/Hall Two for Auckland Horticultural Council Incorporated (AHC) will be $34,145 plus Goods and Services Tax (GST) and will be covered by the Albert-Eden Local Board and/or Auckland Council for the 36 month use.

i)      require Auckland Council’s Venue for Hire Department to return any Albert-Eden Local Board funds back to the Albert-Eden Local Board that were provided by the local board to book Meeting Room One/Hall Two for AHC use, if the booking is not used as notified in d) iii) C).

j)      authorise that, if the lease offer for 956 Great North Road is not accepted by Auckland Horticultural Council Incorporated (AHC) by 16 October 2020, staff are directed to issue a notice to terminate the current month by month lease and to ensure that AHC vacate the premises at 990 Great North Road by no later than 20 November 2020 in order to facilitate the progression of the Community Recycling Centre project.

k)     direct Auckland Council staff to implement actions for improving acoustic insulation between Meeting Room One/Hall 2 and the Meeting room 2/3 in the leased area.

l)      request Auckland Council to delineate the boundary of the parking area for the exclusive use of Auckland Horticultural Council Incorporated (AHC), prior to occupation.

m)    note that the cost of renovation works on the community use space in preparation for the offer to the Auckland Horticultural Council Incorporated (AHC) was $380,000.

n)     request that these resolutions are forwarded to the Puketapapa and Waitemata Local Boards for their information.

o)     thank Ron Johnson - Senior Community Lease Advisor, for his attendance via Skype-for-Business.

 

 

MOVED Member R J Langton, Seconded Deputy L Corrick, an amendment by substitution to the motion as follows:

a)       grant a lease to Auckland Horticultural Council Incorporated (AHC) at 956 Great North Road, for the yellow area in Attachment B, with the initial term of three years, with three rights of renewal of four years, subject to the following:

i)     The public notification and consultation with iwi on the proposal to grant the lease and the satisfactory resolution of any submissions made in this regard

ii)    The board appointing a hearings panel to allow for submitters who wish to be heard and to make recommendations to the board for any further decisions

iii)   Rental to be one dollar ($1) plus Goods and Service Tax (GST) per annum (if demanded)

iv)   AHC to pay a maintenance charge of $1,000 plus GST per annum

v)    AHC to be responsible for maintaining the interior of the leased premises in good and substantial repair and condition.

b)     confirm that the lease to Auckland Horticultural Council Incorporated (AHC) at 956 Great North Road, for the area outlined in yellow in Attachment B, has the following conditions:

i)     the lease is for the purposes of running a horticultural council, promoting gardening and horticultural education.

ii)    AHC must use the leased premises in a manner consistent with the attainment of the Community Outcomes Plan as outlined in attachment D and in accordance with the objectives of the AHC rules of incorporation.

iii)   Notwithstanding the above, if it wished, AHC is able to ‘hire out’ the Leased Premises (which does not include Meeting Room One/Hall Two) to its affiliates, which may include uses other than gardening and horticultural purposes.

c)     grant Auckland Horticultural Council Incorporated (AHC), as part of the lease at 956 Great North Road, exclusive use of the parking area as indicatively outlined in yellow on the plan attached as Attachment C.

d)     grant Auckland Horticultural Council Incorporated (AHC) exclusive use (free of charge) of Meeting Room 1/Hall 2 at 956 Great North Road (as indicatively outlined in blue on the plan attached as Attachment B) subject to the following:

i)     1 September until 30 April the following year, every Thursday from 4.00pm until Sunday 9.00pm

ii)    1 May to 31 August of any year: (8) hours rental per month, at no charge to the AHC, at AHC’s discretion

iii)   In each case subject to the following:

       A)     From May to August the hall would be managed by Auckland council’s          Venue Hire team.

       B)     AHC will provide an annual schedule of events for when they wish to          advance book meeting room one/Exhibition Hall in the May to August period          of any one year or any other areas of the building outside of the leased area.          The Auckland Council’s standard booking procedures are proposed to apply          to this arrangement.

e)     note that the local board and Auckland Horticultural Council Incorporated (AHC) will work together to find a suitable space for a reasonable amount of outdoor storage.

f)      confirm the lease to Auckland Horticultural Council Incorporated (AHC) will be subject to the standard terms and conditions for community lease arrangements and will accord with Auckland Council’s Community Occupancy Guidelines 2012.

g)     confirm that the offer to Auckland Horticultural Council Incorporated (AHC) for a lease of the premises at 956 Great North Road is open for acceptance until 16 October 2020.

A division was called for, voting on which was as follows:

For

Deputy Chairperson L Corrick

Member R Langton

Member K Smith

Against

Member G Easte

Member J Maskill

Member C Robertson

Chairperson M Watson

Abstained

 

The motion was declared lost by 3 votes to 4.

Note:   Member Lee exited the meeting at 5.56pm and was absent from the vote.

 

The chairperson put the substantive motion.

 

Resolution number AE/2020/99

MOVED by Chairperson M Watson, seconded by Member C Robertson:  

That the Albert-Eden Local Board:

a)      grant a lease to the Auckland Horticultural Council Incorporated (AHC) at 956 Great North Road, for the yellow area in Attachment B, with an initial term of three years with two rights of renewal of three years each, subject to the following:

i.        The public notification and consultation with iwi on the proposal to grant the lease

ii.       The board appointing a hearings panel to allow for submitters who wish to be heard and to make recommendations to the board for any further decisions

iii.      Rental to be one dollar ($1) plus Goods and Service Tax (GST) per annum (if demanded)

iv.      AHC to pay a maintenance charge of $1,000 plus GST per annum

v.       AHC to be responsible for maintaining the interior of the leased premises in good and substantial repair and condition.

b)      confirm that the lease to Auckland Horticultural Council Incorporated (AHC) at 956 Great North Road, for the area outlined in yellow in Attachment B, has the following conditions:

i.        the lease is for the purposes of running a horticultural council, promoting

          gardening and horticultural education

ii.       AHC must use the leased premises in a manner consistent with the attainment of the Community Outcomes Plan as outlined in Attachment D and in accordance with the objectives of the AHC rules of incorporation

iii.      Notwithstanding the above, if it wished, AHC is able to ‘hire out’ the Leased Premises (which does not include Meeting Room One/Hall Two) to its affiliates, which may include uses other than gardening and horticultural purposes.

c)      grant Auckland Horticultural Council Incorporated (AHC), as part of the lease at 956 Great North Road, exclusive use of the parking area as indicatively outlined in yellow on the plan attached as Attachment C.

d)      grant Auckland Horticultural Council Incorporated (AHC) exclusive use (free of

          charge) of Meeting Room One/Hall Two at 956 Great North Road (as indicatively

          outlined in blue on the plan attached as Attachment B) on the following days/times for a three year period commencing 1 May 2021:

i.        1 September to 30 April (8 months): Thursdays from 4.00pm to Sunday 9.00pm – once per month at AHC’s discretion; and

ii.       1 September to 30 April (8 months): Thursdays from 4.00pm to Sunday 9.00pm – 4 bookings in addition to those in d)i) at AHC’s discretion

iii.      1 May to 31 August (4 months): Eight hours per month (in one booking each month) at AHC’s discretion

iv.      in each case subject to the following:

A)     These days and times must be booked in accordance with Auckland

         Council policies and procedures. Auckland Council will use all reasonable endeavours to provide AHC with an opportunity to book in advance provided AHC supplies Auckland Council with an annual schedule of the dates it wishes to advance book Meeting Room One/Hall Two upon request. Otherwise days/times will be subject to availability.

B)     Use of Meeting Room One/ Hall Two by AHC (and its affiliates) would

         only be available for gardening and horticultural purposes in alignment with the Community Outcomes Plan.

C)     If it subsequently transpired that AHC had no use for Meeting Room

         One/Hall Two on any of the booked times, then AHC would be required to surrender such booking back to Auckland Council for use by the general public.

D)     Any arrangements following the initial term of three years will need to be discussed and approved by the Albert-Eden Local Board prior to the lease renewal.

e)      offer up to $1,000 from its Local Driven Initiatives budget to the Auckland Horticultural Council Incorporated (AHC) to assist with shifting costs into the premises at 956 Great North Road.

f)       confirm that the lease to the Auckland Horticultural Council Incorporated (AHC) will be subject to the standard terms and conditions for community lease agreements and include the specific conditions noted in resolutions (a) to (d) above, and will accord with Auckland Council’s Community Occupancy Guidelines 2012.

g)      confirm that the offer to the Auckland Horticultural Council Incorporated (AHC) for a lease of the premises at 956 Great North Road is open for acceptance until 16 October 2020 and there shall be no further negotiation on the substantive terms and conditions.

h)      note that the cost of exclusive access to Meeting Room One/Hall Two for Auckland Horticultural Council Incorporated (AHC) will be $34,145 plus Goods and Service Tax (GST) and will be covered by the Albert-Eden Local Board and/or council for the 36 month use.

i)       require Auckland Council’s Venue for Hire team to return any Albert-Eden Local Board funds back to the Albert-Eden Local Board that were provided by the local board to book Meeting Room One/Hall Two for Auckland Horticultural Council Incorporated (AHC) use, if the booking is not used as notified in d) iii) C).

j)       authorise that, if the lease offer for 956 Great North Road is not accepted by Auckland Horticultural Council Incorporated (AHC) by 16 October 2020, staff are directed to issue a notice to terminate the current month by month lease and to ensure that AHC vacate the premises at 990 Great North Road by no later than 20 November 2020 in order to facilitate the progression of the Community Recycling Centre project.

k)      direct Auckland Council staff to implement actions for improving acoustic insulation between Meeting Room One/Hall 2 and the Meeting room 2/3 in the leased area.

l)       request Auckland Council staff to delineate the boundary of the parking area for the exclusive use of Auckland Horticultural Council Incorporated (AHC), prior to occupation.

m)     note that the cost of renovation works on the community use space in preparation for the offer to the Auckland Horticultural Council Incorporated (AHC) was $380,000.

n)      request that these resolutions are forwarded to the Puketapapa and Waitemata Local Boards for their information.

o)      thank Ron Johnson - Senior Community Lease Advisor, for his attendance via Skype-for-Business.

A division was called for, voting on which was as follows:

For

Member G Easte

Member J Maskill

Member C Robertson

Chairperson M Watson

Against

Deputy Chairperson L Corrick

Member R Langton

Member K Smith

Abstained

 

The motion was declared carried by 4 votes to 3.

 

Note:   The local board finished this item at 6.28pm.

 

Attachments

a     15 September 2020, Albert-Eden Local Board - Item 13: Proposed new lease to the Auckland Horticultural Council Incorporated at 956 Great North Road - Updated Item 13 Report

 

 

14

New Community Lease of the rear premises at 869 New North Road, Mt Albert to Auckland Resettled Community Coalition (ARCC)

 

Tsz Ning Chung – Community Lease Advisor, was in attendance via Skype-for-Business to speak to this report.

 

Resolution number AE/2020/100

MOVED by Chairperson M Watson, seconded by Deputy Chairperson L Corrick:  

That the Albert-Eden Local Board:

a)      note that public notification and consultation with iwi are required prior to granting a lease for a duration longer than six months.

b)      appoint a hearings panel (if required) for submitters requesting to be heard and to make any recommendation to the board for further decisions.

c)      grant a community lease to Auckland Resettled Community Coalition (subject to the satisfactory resolution of any submissions) for a term of three years with one right of renewal of three years.

d)      approve rent of $1 plus Goods and Service Tax (GST) per annum with a subsidised maintenance charge of $250 plus GST per annum for a building with an area of approximately 96m² and with the tenant paying for all utility charges incurred.

e)      request that a community outcomes plan be prepared, for approval by the local board and that it be attached as a schedule to the community lease.

f)       note that all other terms and conditions to be in accordance with the Community Occupancy Guidelines July 2012.

g)      thank Tsz Ning Chung – Community Lease Advisor, for her attendance via Skype-for-Business.

CARRIED

 

15

Local Board Annual Report 2019/2020

 

Audrey Gan – Lead Financial Advisor, was in attendance via Skype-for-Business to speak to this report.

 

Resolution number AE/2020/101

MOVED by Chairperson M Watson, seconded by Member K Smith:  

That the Albert-Eden Local Board:

a)      adopt the 2019/2020 Albert-Eden Local Board Annual Report as set out in Attachment A.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 29 October 2020.

c)      note that the draft 2019/2020 Albert-Eden Local Board Annual Report (Attachment A) will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020.

d)      note the significant impacts Covid-19 has had on the delivery of projects and programmes in 2019/2020.

d)      thank Audrey Gan – Lead Financial Advisor, for her attendance via Skype-for-Business.

CARRIED

 

 

 

16

Auckland Council’s Year End and Quarterly Performance Report: Albert-Eden Local Board for quarter four 2019/2020

 

Claire Abbot – Local Board Services Graduate, was in attendance via Skype-for-Business to speak to this report.

 

Resolution number AE/2020/102

MOVED by Member J Maskill, seconded by Member C Robertson:  

That the Albert-Eden Local Board:

a)      receive the performance report for the financial quarter four and year ending 30 June 2020.

b)      note that the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2019/2020 are released to the New Zealand Exchange (NZX), which are expected to be made public on or about 30 September 2020.

c)      note that COVID-19 has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities because:

i)       asset based services were significantly impacted. Regional and community facilities were either fully or partially closed.

ii)      spending on contracts was restricted to essential services only.

d)      note that quarter three reporting was not supplied to the local board as there was limited capacity to access information.

e)      thank Claire Abbot – Local Board Services Graduate, for her attendance via Skype-for-Business.

CARRIED

 

 

17

Auckland Transport September 2020 Update

 

Lorna Stewart – Auckland Transport Elected Member Relationship Manager, was in attendance via Skype-for-Business to speak to this report.

 

Resolution number AE/2020/103

MOVED by Member G Easte, seconded by Member C Robertson:  

That the Albert-Eden Local Board:

a)      receive the Auckland Transport September 2020 update report.

b)      thank Lorna Stewart – Auckland Transport Elected Member Relationship Manager, for her attendance via Skype-for-Business.

CARRIED

 

 

18

Project Streetscapes: Weed Management report

 

Resolution number AE/2020/104

MOVED by Chairperson M Watson, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)      indicate a strong preference for plant-based herbicides and thermal technology to manage weeds in the road corridor.

CARRIED

 

 

19

Urgent decision - Albert-Eden Local Board feedback on the Review of Auckland Council’s Council Controlled Organisations

 

Resolution number AE/2020/105

MOVED by Chairperson M Watson, seconded by Member J Maskill:  

That the Albert-Eden Local Board:

a)      note its feedback to the Governing Body on the review of Auckland Council’s Council Controlled Organisations.

CARRIED

 

Note:   Item 20 - Governing Body Members' Update, was considered prior by the local board prior to Item 13 - Proposed new lease to the Auckland Horticultural Council Incorporated at 956 Great North Road.

 

21

Chairperson's Report

 

Resolution number AE/2020/106

MOVED by Deputy Chairperson L Corrick, seconded by Member K Smith:  

That the Albert-Eden Local Board:

a)      receive Chairperson Watson’s report.

CARRIED

 

Note:   Member Easte exited the meeting at 6.55pm following item 21.

 

22

Board Member's Reports

 

Resolution number AE/2020/107

MOVED by Chairperson M Watson, seconded by Deputy Chairperson L Corrick:  

That the Albert-Eden Local Board:

a)      receive the written Board Member Reports for September 2020.

CARRIED

 

 

23

Albert-Eden Local Board Workshop Records

 

Resolution number AE/2020/108

MOVED by Chairperson M Watson, seconded by Member K Smith:  

That the Albert-Eden Local Board:

a)      receive the Albert-Eden Local Board Workshop Records for the workshops held on 11 and 25 August 2020 and 1 September 2020.

CARRIED

  

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

25        Procedural motion to exclude the public

Resolution number AE/2020/109

MOVED by Chairperson M Watson, seconded by Deputy Chairperson L Corrick:  

That the Albert-Eden Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

15        Local Board Annual Report 2019/2020 - Attachment a - Draft 2019/2020 Albert-Eden Local Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

16        Auckland Council’s Year End and Quarterly Performance Report: Albert-Eden Local Board for quarter four 2019/2020 - Attachment b - Albert-Eden Local Board Financial Performance Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       Statement of proposal to amend the Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions are made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

7.07pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Statement of proposal to amend the Navigation Safety Bylaw

 

Resolution number AE/2020/110

MOVED by Member J Maskill, seconded by Member K Smith:  

That the Albert-Eden Local Board:

Restatement

b)         note that the local board resolutions and report will remain confidential until the Regulatory Committee recommends a statement of proposal for public consultation for a new navigation safety bylaw to the Governing Body.

CARRIED

 

 

Motion - – To move the Albert-Eden Local Board 19 September 2020 meeting back in to open session

Resolution number AE/2020/111

MOVED by Deputy Chairperson L Corrick, seconded by Chairperson M Watson:  

That the Albert-Eden Local Board:

b)        agree to move the local board’s 15 September 2020 meeting back in to open session.

CARRIED

 

 

7.12pm            The public was re-admitted.

 

  

 

7.12 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................