Kōmiti Mō Te Kopou Me Te Arotake Whakatutukitanga / Appointments and Performance Review Committee

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Appointments and Performance Review Committee  held remotely on Tuesday, 8 September 2020 at 2.02pm.  A recording will be uploaded to the Auckland Council website at: https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

present

 

Chairperson

Hon Phil Goff, CNZM, JP

 

Deputy Chairperson

Cr Christine Fletcher, QSO

 

Members

Cr Josephine Bartley

 

 

Cr Pippa Coom

 

 

Cr Chris Darby

From 2.06pm, Item 9

 

Cr Alf Filipaina

 

 

Cr Richard Hills

 

 

Cr Desley Simpson, JP

 

 

IMSB Chair David Taipari

 

(Ex-officio)

Deputy Mayor Cr Bill Cashmore

 

 


Appointments and Performance Review Committee

08 September 2020

 

 

 

Note:   a roll-call was conducted that ascertained the following councillors were in attendance by electronic link at the commencement of the meeting:

Deputy Mayor BC Cashmore

ü

Cr C Fletcher

ü

Cr J Bartley

ü

Cr R Hills

ü

Cr P Coom

ü

Cr D Simpson

ü

Cr A Filipaina

ü

IMSB Chair D Taipari

ü

Cr C Darby

 

 

 

 

1          Apologies

  

There were no apologies.

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Petitions

 

There were no petitions.

 

 

4          Public Input

 

There was no public input.

 

 

5          Local Board Input

 

There was no local board input.

 

 

6          Extraordinary Business

 

There was no extraordinary business.

 


 

 

7

Board Appointments - Auckland's Council-Controlled Organisations

 

Resolution number APR/2020/15

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Appointments and Performance Review Committee:

a)      note that two confidential reports are included on today’s committee agenda that provide information to make decisions regarding:

i)       the appointment of directors and a board chair to Regional Facilities Auckland Limited (RFAL)

ii)      amendment of the brief for the Auckland Transport director vacancy

iii)     extension of the appointment of one director on the board of Watercare Services Ltd.     

CARRIED ON VOICES

 

 

8          Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

Cr C Darby joined the meeting at 2.06 pm.

 

 

9          Procedural motion to exclude the public

Resolution number APR/2020/16

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

That the Appointments and Performance Review Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Claire Denison from Kerridge & Partners be permitted to remain for item C1 CONFIDENTIAL: Board Appointments to Auckland's Council Controlled Organisations after the public has been excluded because of their knowledge of matters which will help the Appointments and Performance Review Committee in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

 

 

 

 

 

C1       Confidential: Board Appointments to Auckland's Council Controlled Organisations

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about the directors on Auckland Council's council-controlled organisations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Confidential: Amendments to the 2020 board appointment programme for Aucklands council-controlled organisations

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains In particular, the report contains private information about the directors on Auckland Council’s council-controlled organisations

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED ON VOICES

 

 

2.06pm            The public was excluded.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

3.10pm            The public was re-admitted.

 

 


 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Confidential: Board Appointments to Auckland's Council Controlled Organisations

 

Resolution number APR/2020/17

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

i)        agree that the report and attachments will remain confidential until the conclusion of the appointment process after which the appointment decisions will be made publicly available.

j)        note that the report must remain confidential due to the private information relating to individuals contained in the report.

 

Note:   Following the meeting, the appointment decisions were publicly released and can be viewed at the following link:  https://ourauckland.aucklandcouncil.govt.nz/articles/news/2020/09/council-appoints-new-board-for-merged-cco-entity/

 

 

 

C2

Confidential: Amendments to the 2020 board appointment programme for Aucklands council-controlled organisations

 

Resolution number APR/2020/18

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

c)      agree that the report and attachments will remain confidential until the conclusion of the appointment process after which the appointment decisions will be made publicly available

d)      note that the report must remain confidential due to the private information relating to individuals contained in the report.

  

 

3.11pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Appointments and Performance Review Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................