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Council
Controlled Organisation Oversight Committee
22 September
2020
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Note: a roll-call was conducted that ascertained the following councillors
were in attendance by electronic link at the commencement of the meeting:
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Mayor P Goff
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Cr S Henderson
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Cr J Bartley
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Cr R Hills
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Cr C Casey
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Cr T Mulholland
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Cr E Collins
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Cr D Newman
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Cr P Coom
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Cr G Sayers
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Cr L Cooper
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Cr D Simpson
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Cr A Dalton
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Cr S Stewart
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Cr C Darby
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IMSB Chair David Taipari
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Cr A Filipaina
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Cr W Walker
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Cr C Fletcher
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Cr J Watson
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IMSB Member Hon Tau Henare
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Cr P Young
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1 Apologies
2 Declaration
of Interest
There were no declarations
of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
There was no local
board input.
7 Extraordinary
Business
There was no
extraordinary business.
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8
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Council Controlled Organisation Oversight
Committee's Forward Work Programme
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Resolution
number CCO/2020/8
MOVED by Deputy Mayor BC Cashmore, seconded by Cr S
Henderson:
That
the Council Controlled Organisation
Oversight Committee:
a) approve
the Council Controlled Organisation Oversight Committee’s forward work
programme.
b) agree
that the Council Controlled Organisation Oversight Committee’s forward
work programme be reported monthly for information and reviewed on a
six-monthly basis in July and December each year.
CARRIED
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9
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Liaison councillors' updates
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Cr R Hills
joined the meeting at 10.09am
Cr G Sayers joined the meeting at 10.17am
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The following
councillors gave verbal updates:
i) Cr
John Watson – ATEED
ii) Deputy
Mayor Bill Chasmore and Cr Chris Dary – Auckland Transport
iii) Cr
Efeso Collins – Panuku
iv) Cr
Richard Hills – Regional Facilities Auckland Council
v) Cr
Linda Cooper - Watercare
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Resolution
number CCO/2020/9
MOVED by Cr L Cooper, seconded by Cr P Coom:
That
the Council Controlled Organisation
Oversight Committee:
a) receive the verbal updates from liaison councillors to
the Council Controlled Organisations.
CARRIED
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10
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Council-Controlled Organisations - Approval
of statements of intent for 2020 - 2023
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IMSB
Member T Henare retired from the meeting at 10.59am
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Resolution number CCO/2020/10
MOVED by Deputy Mayor BC Cashmore, seconded by Mayor P
Goff:
That
the Council Controlled Organisation
Oversight Committee:
a) approve
the 2020-2023 statements of intent for Auckland Transport, Auckland Tourism,
Events and Economic Development Limited, Panuku Development Auckland Limited
and Regional Facilities Auckland.
b) approve
the 2020-2023 statement of intent for Watercare Services Limited, subject to
the requested modifications outlined in the agenda report.
c) delegate
to the Chair of the Council Controlled Organisation Oversight Committee to
write to Auckland Transport inviting it to work closely with Auckland Council
on transport activity within the Auckland Climate Plan Te Taruke-a-Tawhiri.
d) approve
the 2020-2023 statements of intent for Community Education Trust Auckland,
Manukau Beautification Charitable Trust and Contemporary Art Foundation for
2020 – 2023.
CARRIED
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11 Consideration
of Extraordinary Items
There was no consideration
of extraordinary items.
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12 Procedural
motion to exclude the public
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Resolution
number CCO/2020/11
MOVED by Deputy Mayor BC Cashmore, seconded by
Cr P Coom:
That the Council Controlled Organisation Oversight
Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be
considered while the public is excluded, the reason for passing this
resolution in relation to each matter, and the specific grounds under section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution follows.
This resolution is made in reliance on
section 48(1)(a) of the Local Government Official Information and Meetings
Act 1987 and the particular interest or interests protected by section 6 or
section 7 of that Act which would be prejudiced by the holding of the whole
or relevant part of the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Council-controlled Organisations - Quarterly reports ending 30 June 2020
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains financial adjustments, assumptions and
judgements that have impact on the financials results of the Auckland
Council Group as at 30 June 2020.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these resolutions is made available to the
public who are present at the meeting and form part of the minutes of the
meeting.
CARRIED
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11.06am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
12.28pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Council-controlled
Organisations - Quarterly reports ending 30 June 2020
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Resolution
number CCO/2020/12
MOVED by Deputy Mayor BC Cashmore, seconded by Cr A
Dalton:
a) receive
the fourth quarter reports of the substantive council-controlled
organisations
Restatement
b) agree
that this report and the substantive council-controlled
organisations’ results, provided as attachments A - E of the agenda
report will remain confidential until the release of the Auckland Council
Annual Report 2019/2020 and Auckland Council Summary Annual Report 2019/2020
to the New Zealand Stock Exchange and the public
c) agree
that the decisions be restated in the open minutes.
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12.28pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Council Controlled Organisation
Oversight Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
