Minutes of Devonport-Takapuna Local Board - 15 September 2020

Devonport-Takapuna Local Board

OPEN MINUTES

Minutes of a meeting of the Devonport-Takapuna Local Board held on Tuesday, 15 September 2020 at 2.00pm. Either a recording or written summary will be uploaded on the Auckland Council website.

present

Chairperson	Aidan Bennett, QSM
Deputy Chairperson	George Wood, CNZM
Members	Trish Deans
	Ruth Jackson
	Jan O'Connor, QSM
	Toni van Tonder

ABSENT

ALSO PRESENT

IN ATTENDANCE

Devonport-Takapuna Local Board

15 September 2020

1 Welcome

Member Toni van Tonder opened the meeting with a karakia.

2 Apologies

There were no apologies.

3 Declaration of Interest

Member T Deans advised the meeting that she had perceived conflict of interest with the Vauxhall Neighbourhood Society, given her previous position with them and did not speak nor vote on Item 12 Notice of Motion - Member Toni van Tonder - Vauxhall Village Traffic Calming.

Member T Deans advised the meeting that she had a perceived conflict of interest with Devonport Heritage 2017 Inc. and took no part in the discussion or voting on Item 14 Devonport-Takapuna Local Grants Round One and Multi-Board Round One 2020/2021, grant allocations (application number LG2102-127).

Member R Jackson advised the meeting that she had a perceived conflict of interest with Takapuna Senior Citizens Association Inc. and took no part in the discussion or voting on Item 14 Devonport-Takapuna Local Grants Round One and Multi-Board Round One 2020/2021, grant allocations (application number LG2102-146).

4 Confirmation of Minutes

Resolution number DT/2020/125

MOVED by Chairperson A Bennett, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 18 August 2020, as a true and correct.

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Michael Pritchard

Member T Deans addressed the board in acknowlegement of the passing of Michael Pritchard.

Resolution number DT/2020/126

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:

That the Devonport-Takapuna Local Board:

a) acknowlege the passing of former Devonport Borough Councillor and former Deputy Mayor of Devonport, Michael Pritchard who was a long-time Devonport community figure and a leading heritage and environmental activist.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) a Notice of Motion has been received from Member Toni van Tonder for consideration under item 12.

12

Notice of Motion - Member Toni van Tonder - Vauxhall Village Traffic Calming

Member T Deans declared a perceived conflict of interest on this item given her previous position with the Vauxhall Neighbourhood Society Inc., and took no part in the discussion or voting on the matter.

Resolution number DT/2020/127

MOVED by Member T van Tonder, seconded by Chairperson A Bennett:

That the Devonport-Takapuna Local Board:

a) request that Auckland Transport investigate and provide a list of recorded accidents in the vicinity of the Vauxhall Shops over the last 10 years.

b) request that Auckland Transport investigate traffic calming measures at the Tainui/Vauxhall Road intersection to ensure safety of all road corridor users.

c) request that Auckland Transport investigate a proposed reduced speed zone for the Vauxhall shopping area.

d) request that Auckland Transport identify opportunities for placemaking, and to increase the public realm in the vicinity of the Vauxhall Shops.

e) ask that AT reports back to the Devonport-Takapuna Local Board on what is and is not feasible for the board’s consideration.

f) notes that the Vauxhall Village Traffic Calming proposal was made by submitters from the Vauxhall Neighbourhood Society Inc. at the August 2020 Devonport-Takapuna Local Board Community Forum.

g) notes that this is a heritage zoned area and any markings placed on the roadway must be sympathetic to the requirements of the Special Character area in the Unitary Plan.

13

Auckland Transport Monthly Update - September 2020

Resolution number DT/2020/128

MOVED by Deputy Chairperson G Wood, seconded by Chairperson A Bennett:

That the Devonport-Takapuna Local Board:

a) receive the Auckland Transport September 2020 monthly update report and thank Marilyn Nicholls for her presentation and attendance.

Precedence of Business

Resolution number DT/2020/129

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:

That the Devonport-Takapuna Local Board:

a) agree that Item 17 - Project Streetscapes: Weed Management report be accorded precedence at this time.

17

Project Streetscapes: Weed Management report

Resolution number DT/2020/130

MOVED by Member T Deans, seconded by Member R Jackson:

That the Devonport-Takapuna Local Board:

a) does not support the introduction of a standard weed management policy across Auckland, and supports retaining the status quo where local boards can set weed policy appropriate to their area, within the guidelines of the 2013 Auckland Council Weed Management Policy for Parks & Open Spaces;

b) notes the 2013 Auckland Council Weed Management Policy for Parks & Open Spaces advocates using non-chemical techniques whenever they are available and effective;

c) request that Council continue to maintain and fund existing weed management service levels and methodology in the Devonport-Takapuna Local Board area – consisting primarily of thermal technology (steam), along with the use of spot spraying of herbicide (glyphosate or plant-based herbicide) to address persistent weeds, and mechanical means such as weed eating;

d) note that weed management is a core ‘business as usual’ function of Auckland Council which should be supported and funded centrally, not through local board budgets;

e) request that the Environment and Climate Change Committee on 12 November 2020, decision be deferred until such time as the trial of Foam Stream as an alternative weed management methodology has been concluded and reported, and all Local Boards have been briefed and given their feedback;

f) consider the introduction Foam Stream as an alternative weed management methodology, depending on the outcome of that trial;

g) request that the Auckland Council Weed Management Policy continues to support the reduction of the levels of agrichemical use;

h) recommend that the Auckland Council Weed Management Policy include tracking and reporting of agrichemical use;

i) request that Auckland Council fully implement its policy of notification in the use of agrichemicals in open spaces including effective notification in local papers and signage where agrichemicals are being applied;

j) request that Auckland Council implement the EPA (Environmental Protections Agency NZ) recommendation that where open space and parks adjoin private properties that a three meter barrier between the boundaries be established as a non-spraying area.

Precedence of Business

Resolution number DT/2020/131

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:

That the Devonport-Takapuna Local Board:

a) agree that Item 15 - Landowner approval - Devonport-Takapuna Waterfront Festival Event 2021 be accorded precedence at this time.

15

Landowner approval - Devonport Waterfront Festival Event 2021

A document was tabled. A copy has been placed on the official minutes and is

available on the Auckland Council website as a minutes attachment.

Resolution number DT/2020/132

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:

That the Devonport-Takapuna Local Board:

a) grant landowner approval to the Devonport Business Association to hold the Devonport Waterfront Festival 2021 event on Windsor Reserve as shown on Attachment A to the agenda report from 5 March to 23 March 2021 subject to any necessary consents being secured and all conditions being adhered to before entry to the site is taken.

b) receives the updated information provided by officers at the meeting, noting that the proposed location of the special licence area has been moved from Windsor Reserve to the road corridor and it therefore not within the decision making remit of the local board and is the responsibility of Auckland Transport.

A division was called for, voting on which was as follows:

For

Chairperson A Bennett

Member T Deans

Member R Jackson

Member J O'Connor

Member T van Tonder

Deputy Chairperson G Wood

Against

Abstained

The motion was declared carried by 6 votes to 0.

Resolution number DT/2020/133

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:

That the Devonport-Takapuna Local Board:

c) requests Auckland Transport grant landowner approval to the Devonport Business Association to enable an application for a Special Liquor license for the area shown outlined in yellow on the map referenced in resolution b) above and upon lodgement of a Special Liquor License Application, request that the Alcohol Inspectorate consider that the license hours will extend from 4pm to 9.00pm on the undernoted dates;

i. Friday 5 March 2021

ii. Saturday 6 March 2021

iii. Friday 12 March 2021

iv. Saturday 13 March 2021.

A division was called for, voting on which was as follows:

For

Chairperson A Bennett

Member T Deans

Member R Jackson

Member T van Tonder

Deputy Chairperson G Wood

Against

Member J O'Connor

Abstained

The motion was declared carried by 5 votes to 1.

Attachments

a 16 September 2020 - Item 17 Landowner approval - Devonport Waterfront Festival Event 2021 - Updated Map

14

Devonport-Takapuna Local Grants Round One and Multi-Board Round One 2020/2021, grant allocations

Member T Deans declared an interest in application LG2102-127 Devonport Heritage 2017 Inc. and took no part in the discussion or voting on the matter.

Member R Jackson declared an interest in application LG2102-146 Takapuna Senior Citizens Association Inc. and took no part in the discussion or voting on the matter.

Resolution number DT/2020/134

MOVED by Deputy Chairperson G Wood, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

a) agree to fund, part-fund or decline each application in Devonport-Takapuna Local Grants Round One 2020/2021 listed in the following table:

Table One: Devonport-Takapuna Local Grants Round One 2020/2021 grant applications.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount Granted
LG2102-103	The Lake House Trust	Arts and culture	Towards the cost of producing "Lake House Arts Wood Sculpture Symposium 2020" specifically the cost of marketing, studio use, artist director fees, artists per diem, health and safety officer’s fees, equipment hire, woodcraft tools, and materials.	$11,980.00	$6,000.00
LG2102-114	Pastel Artists of New Zealand Incorporated	Arts and culture	Towards the workshop and the exhibition, venue hire cost of the "2021 Purely Pastel Convention and Exhibition".	$2,508.00	$1,200.00
LG2102-123	Youth Arts New Zealand	Arts and culture	Towards the cost of re-printing and installation of banners at the Rose Centre and the delivery of the monthly meetup series at Shore Junction including the cost of catering, marketing, donations for speakers and fees for performers and showcase artists at each event.	$7,816.50	$2,500.00
LG2102-127	Devonport Heritage 2017 Incorporated	Arts and culture	Towards the sound design and editing of the film "Celebrate Our Heritage: Mays Street Revival".	$15,000.00	$3,000.00
LG2102-135	Glass Ceiling Arts Collective Limited	Arts and culture	Towards the cost of lighting and sound for an all-inclusive youth musical production, to be presented at The Rose Centre.	$14,587.75	$6,000.00
LG2102-140	Restoring Takarunga Hauraki	Arts and culture	Towards the artist fee for preparation time and the workshops.	$3,600.00	$3,000.00
LG2102-142	Auckland Sinfonietta Trust	Arts and culture	Towards the advertising and printing cost for the concert "A Celebration of Local Music" at the Tindall Auditorium.	$1,000.00	$1,000.00
LG2102-144	North Shore Theatre and Arts Trust (The PumpHouse Theatre)	Arts and culture	Towards the cost of electrical work at the PumpHouse Theatre, specifically the purchase and installation of a ceiling fan in the foyer, six recessed tilt led fittings to illuminate the Tukutuku panel and two thorn led battens in the Coal Bunker.	$2,500.00	$2,500.00
LG2102-147	Depot Arts and Music Space Trust	Arts and culture	Towards the cost of the Depot Artspace gallery rental, promotion, programme catalogue design, and printing, and curation for an art exhibition "Creative Destination Devonport" from 3 October to 18 December 2020.	$9,415.00	$4,000.00
LG2102-148	Biljana Snjegota	Arts and culture	Towards the purchase of art materials, an electric motor with gearbox and electrician labour costs for the art exhibition "Open Minds".	$5,000.00	$0.00
LG2102-151	Arogya Mantra	Arts and culture	Towards the performance and coordination costs for hosting a "Diwali Delight" event at Smales Farm.	$4,050.00	$0.00
LG2102-157	NZ Korean Youth Community Trust	Arts and culture	Towards advertising costs for the “Joyful Orchestra Concert 2020” at Rosmini College.	$10,000.00	$0.00
LG2102-101	Rotary Club of Milford (Incorporated)	Community	Towards the purchase of planters, potting mix, and plants for the "Milford Beautification Programme".	$5,000.00	$0.00
LG2102-112	Blue Light Ventures Incorporated	Community	Towards the cost for two young people from the local board area to attend the Blue Light life skills programme.	$869.56	$869.56
LG2102-113	The Castor Bay Ratepayers and Residents Association Incorporated	Community	Towards the local beautification project, including marketing, and communication costs, print materials, social media and website development, and for community engagement events such as the local business networking event, Neighbours Day, “Meet the Candidates” and Castor Bay cultural engagement.	$15,000.00	$0.00
LG2102-119	Devonport Senior Citizens Association Incorporated	Community	Towards the purchase and installation of three heat pumps, including the maintenance and painting of the external windows.	$15,000.00	$6,000.00
LG2102-120	Age Concern Auckland Incorporated	Community	Towards the cost of delivering activities and classes for Chinese speaking older people at the "Positive Ageing Centre", specifically meeting costs, resources for the English classes, telecommunication, energy bill, volunteer expenses, and salaries.	$8,000.00	$3,000.00
LG2102-126	Well Foundation	Community	Towards the purchase of eight and the partial cost of one, maternity recliner chair for the North Shore Hospital.	$14,450.00	$0.00
LG2102-129	Takapuna Community Facilities Trust	Community	Towards the cost of the "Sunnynook Placemaking Project" specifically the cost of line marking for distance markers and pop up play activation equipment, mulch for the community house garden, materials for the petanque court, plants for the garden outside the community centre, pots and soil for the shopping area, vegetable seedlings, a raised garden bed, soil and tools for the mini community garden.	$10,851.67	$5,000.00
LG2102-130	Hapori Marketing Limited	Community	Towards the cost of running the "North Shore Monthly Market" from 24 October 2020 to 23 October 2021 specifically venue hire, social media promotion and marketing, trestle tables, signage and banners, entertainment, and activities.	$15,000.00	$0.00
LG2102-131	Victoria Theatre Trust Board	Community	Towards the cost of building a concrete wheelchair access ramp to the main entrance of The Victoria Theatre, Devonport.	$2,208.90	$2,208.90
LG2102-132	Transformation Academy Trust	Community	Towards the Youth Navigator's wages, volunteer support, training, and workshop costs to run the “Youth Work Readiness and Skills Development Programme” including stationery and resource materials for 30 vulnerable Maori and Pasifika youth.	$14,800.00	$0.00
LG2102-138	Devonport Community House Incorporated	Community	Towards the annual cleaning costs of the community house.	$15,000.00	$0.00
LG2102-141	Yes Disability Resource Centre	Community	Towards the purchase of a screen, gaming console, games, puzzles, and lego for the “Accidental Connections” area in the Shore Junction.	$3,340.00	$2,000.00
LG2102-146	Takapuna Senior Citizens Association Incorporated	Community	Towards the purchase and installation of two heat pumps in the Senior Citizens Hall at the Takapuna Community Service Centre.	$8,299.00	$3,000.00
LG2102-150	Dance Therapy NZ	Community	Towards venue hire, marketing, facilitation, equipment, materials, coordination, programme administration and supervision costs for the "Dance 4 Us North Shore" workshops from 11 February to 24 July 2021.	$10,000.00	$2,000.00
LG2102-133	Rotary Club of Milford (Incorporated)	Environment	Towards the purchase and installation of a Seabin unit.	$12,175.00	$0.00
LG2102-102	Nga Kaihoe o Aotearoa (Waka Ama New Zealand) Incorporated	Events	Towards venue hire, safety boats, and a water hydration trailer for the 2021 Takapuna Beach Cup from 19 February to 21 February 2021.	$15,000.00	$0.00
LG2102-104	The Event Dudes Limited	Events	Towards the cost of Surf Life Saving New Zealand to manage the water safety of the ocean swim and stand-up paddle events.	$7,395.00	$0.00
LG2102-115	Les Mills Takapuna Limited	Events	Towards Auckland Council’s event permit fee.	$320.00	$320.00
LG2102-117	Devonport Folk Music Club Incorporated	Events	Towards the artist fee, sound, and advertising for the "Folk in the Park" event on 14 February 2021.	$3,400.00	$2,400.00
LG2102-122	North Harbour Triathlon Club Incorporated	Events	Towards event safety for a series of nine races for the “Club Swim Run” event held between November 2020 to March 2021.	$5,735.00	$1,000.00
LG2102-139	Northshore Rowing Club Incorporated	Events	Towards the cost of sound equipment hire, first aid, and Auckland Council’s event permit fee for the "Bennett Shield Memorial Regatta 2020" and the purchase of a new boat.	$15,000.00	$1,000.00
LG2102-143	Lofty Ned	Events	Towards the cost of the event's main stage, marquee, shade cover, sound concert system, and insurance for “The Devonport Christmas Festival - Dance and Music in the Park” event on 6 December 2020.	$8,319.00	$5,500.00
LG2102-149	Arogya Mantra	Events	Towards project coordination, performances, marketing, and event permit costs for a Diwali Celebration event at the Takapuna Town Centre.	$7,712.00	$2,500.00
LG2102-154	Marie Chang	Historic Heritage	Toward the architect and engineer's fees for the pre-design and early design stages for a building renovation.	$15,000.00	$0.00
LG2102-106	Wakatere Boating Club Incorporated	Sport and recreation	Towards the purchase and replacement of bi-fold doors for the clubroom.	$15,000.00	$5,000.00
LG2102-108	Harbour Sport Trust	Sport and recreation	Towards the cost of venue hire, coordinator, resources and overheads for the programme "Equip'd" targeting Asian girls aged between 12 to 18 years from Westlake Girls High School.	$15,000.00	$1,000.00
LG2102-121	Pupuke Golf Cub Incorporated	Sport and recreation	Towards the purchase of training aids and the salary of the Resident Professional’s Assistant for the "Pupuke Golf Club School Programme".	$10,000.00	$2,000.00
LG2102-136	Gymnastics Community Trust	Sport and recreation	Towards the purchase of seven floor rolls (toppers) to cover and repair the back floor on the recreational gymnastics area of the Eventfinda Stadium.	$15,000.00	$5,000.00
LG2102-137	Badminton New Zealand Incorporated	Sport and recreation	Towards venue hire for the “New Zealand Under13 and Under 17 Badminton Championships 2020”.	$6,000.00	$4,000.00
LG2102-152	Milford Tennis Club Incorporated	Sport and recreation	Towards coaching fees from 1 October 2020 to 31 March 2021.	$5,000.00	$0.00
LG2102-155	Forrest Hill Milford United Association Football Club Incorporated	Sport and recreation	Towards the “Director of Football” fees	$9,375.00	$0.00
LG2102-156	Takapuna Bowling Club Incorporated	Sport and recreation	Towards the cost of signage, a virtual tour of the facility, and painting of the interior and exterior areas of the club.	$9,000.00	$2,000.00
Total				$399,707.38	$84,998.46

Resolution number DT/2020/135

MOVED by Deputy Chairperson G Wood, seconded by Member T van Tonder:

That the Devonport-Takapuna Local Board:

b) agree to fund, part-fund or decline each application in Devonport-Takapuna Multiboard Round One 2020/2021, listed in Table Two:

Table Two: Devonport-Takapuna Multiboard Round One 2020/2021 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount Granted
MB2021-138	The New Zealand Society of Authors Te Puni Kaituhi o Aotearoa (PEN NZ Incorporated)	Arts and culture	Towards the recording of oral histories of people who have made significant contributions to New Zealand literature.	$2,000.00	$2,000.00
MB2021-140	The Kids for Kids Charitable Trust	Arts and culture	Towards venue hire and production costs for the Kids Youth Choir performance at Bruce Mason Centre	$6,000.00	$2,000.00
MB2021-104	North Shore Centres of Mutual Aid Incorporated	Community	Towards a proportion of operational costs, excluding wages, for eight centres in the North Shore	$7,000.00	$5,000.00
MB2021-109	The Parkinson's New Zealand Charitable Trust	Community	A contribution towards the salary of three Auckland Parkinson's Community Educators between November 2020 to November 2021	$5,000.00	$0.00
MB2021-117	CNSST Foundation, formerly known as Chinese New Settlers Services Trust	Community	Towards classroom rental costs, advertising, and contracted teacher fees for the “Unite Against COVID-19 CNSST Education and Well-being Programme”	$6,000.00	$1,000.00
MB2021-133	Assistance Dogs New Zealand Trust	Community	Towards operating costs for a four-month period from 2 November 2020 to 28 February 2021.	$3,500.00	$1,500.00
MB2021-146	Loopy Tunes Preschool Music	Community	Towards Loopy Tunes Preschool Music programme, including performance fees, venue hire (for four venues), travel costs (car hire, petrol and airfares), accommodation, gifts for tamariki (button badges), catered food, administration and advertising costs, and a donation to a local marae.	$3,616.50	$0.00
MB2021-111	Harbour Sport Trust	Events	Towards the transport, first aid, sound, printing, and event timing costs to deliver the "Shore to Shore" 2020 event	$3,000.00	$3,000.00
MB2021-125	Badminton North Harbour Incorporated	Sport and recreation	Towards the replacement of court lighting at Badminton North Harbour	$7,000.00	$2,000.00
Total				$43,116.50	$16,500.00

Note: Item 15 - Landowner approval - Devonport Waterfront Festival Event 2021 was accorded presendence and taken ahead of Item 14 Devonport-Takapuna Local Grants Round One and Multi-Board Round One 2020/2021, grant allocations

16

Belmont Centre Design Initiative - final improvement plan

Resolution number DT/2020/136

MOVED by Deputy Chairperson G Wood, seconded by Chairperson A Bennett:

That the Devonport-Takapuna Local Board:

a) approve the Belmont Centre improvement plan (at Attachment A to the agenda report), containing two final options known as the base option and enhanced option, as the final output of the Belmont Centre Design Initiative.

b) request staff to use the improvement plan final options as the basis for more detailed design work in future, when Auckland Transport’s Lake Road improvements project is progressed.

Note: Item 17 - Project Streetscapes: Weed Management report was accorded presendence and taken ahead of Item 14 Devonport-Takapuna Local Grants Round One and Multi-Board Round One 2020/2021, grant allocations

18

Local Board Annual Report 2019/2020

Resolution number DT/2020/137

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:

That the Devonport-Takapuna Local Board:

a) adopt the 2019/2020 Devonport-Takapuna Local Board Annual Report as set out in Attachment A.

b) note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 29 October 2020.

c) note that the draft 2019/2020 Devonport-Takapuna Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020.

Note: Member R Jackson requested her abstention from voting on Item 18 Local Board Annual Report 2019/2020 be recorded.

19

Auckland Council's Year End and Quarterly Performance Report: Devonport-Takapuna Local Board for quarter four 2019/2020

Resolution number DT/2020/138

MOVED by Chairperson A Bennett, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

a) receive the performance report for the financial quarter four and year ending 30 June 2020.

b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2019/2020 are released to the New Zealand’s Exchange (NZX) which are expected to be made public 30 September 2020.

20	Chairpersons' Report
	There was no Chairpersons’ Report

21

Elected Members' Reports

Resolution number DT/2020/139

MOVED by Deputy Chairperson G Wood, seconded by Chairperson A Bennett:

That the Devonport-Takapuna Local Board:

a) receive and thanks Deputy Chairperson G Wood for his written report

b) receive and thank members for their verbal reports.

22	Ward Councillors Update
	There was no Ward Councillors Update

23

Devonport-Takapuna Local Board - Record of Workshops August 2020

Resolution number DT/2020/140

MOVED by Chairperson A Bennett, seconded by Member R Jackson:

That the Devonport-Takapuna Local Board:

a) receive the records of the workshops held in August 2020

24

Governance Forward Work Calendar

Resolution number DT/2020/141

MOVED by Chairperson A Bennett, seconded by Member R Jackson:

That the Devonport-Takapuna Local Board:

a) note the Devonport-Takapuna Local Board governance forward work calendar for September 2020 as set out in Attachment A of this agenda report.

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

26 Procedural motion to exclude the public

Resolution number DT/2020/142

MOVED by Chairperson A Bennett, seconded by Member T van Tonder:

That the Devonport-Takapuna Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

b) agree that Baylee Vyle, Policy Analyst, be permitted to remain for Confidential Item C1 Statement of proposal for a new Navigation Safety Bylaw, after the public has been excluded, because of their knowledge of the proposed bylaw which will help the Devonport-Takapuna Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

18 Local Board Annual Report 2019/2020 - Attachment a - Draft 2019/2020 Devonport-Takapuna Local Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at June 30 2019 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange .

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

19 Auckland Council's Year End and Quarterly Performance Report: Devonport-Takapuna Local Board for quarter four 2019/2020 - Attachment b - Financial performance report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.
In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C1 Statement of proposal for a new Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains a working draft of a bylaw yet to be approved for consutation.

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

In particular, the report contains a working draft of a bylaw yet to be approved for consutation.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

4.50pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

restatementS

It was resolved while the public was excluded:

C1

Statement of proposal for a new Navigation Safety Bylaw

Resolution number DT/2020/143

MOVED by Deputy Chairperson G Wood, seconded by Chairperson A Bennett:

That the Devonport-Takapuna Local Board:

a) agree that the decision and report remain confidential until the Regulatory Committee recommends a statement of proposal for public consultation for a new navigation safety bylaw to the Governing Body.

5.13 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................