Minutes of Finance and Performance Committee

Finance and Performance Committee

17 September 2020

Note: a roll-call was conducted that ascertained the following councillors were in attendance by electronic link at the commencement of the meeting:

Mayor P Goff	ü	Cr C Fletcher	ü
Deputy Mayor BC Cashmore	ü	Cr S Henderson	ü
Cr J Bartley	ü	Cr R Hills
IMSB Member R Blair	ü	Cr T Mulholland	ü
Cr C Casey	ü	Cr D Newman	ü
Cr E Collins	ü	Cr G Sayers	ü
Cr P Coom	ü	Cr S Stewart	ü
Cr L Cooper	ü	Cr W Walker	ü
Cr A Dalton	ü	Cr J Watson	ü
Cr C Darby		IMSB Member G Wilcox	ü
Cr A Filipaina	ü	Cr P Young	ü

1 Apologies

Resolution number FIN/2020/44

MOVED by Chairperson D Simpson, seconded by Mayor P Goff:

That the Finance and Performance Committee:

a) accept the apology from IMSB Chair D Taipari for absence, Cr R Hills for lateness on council business and Cr P Coom for early departure.

CARRIED

Note: A subsequent apology for lateness, on council busienss, was received from Cr C Darby.

2 Declaration of Interest

IMSB Member R Blair declared an interest in Item 8 – Presentation from Eden Park Trust.

Cr C Darby entered the meeting at 10.07am.

3 Confirmation of Minutes

Resolution number FIN/2020/45

MOVED by Chairperson D Simpson, seconded by Cr S Henderson:

That the Finance and Performance Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 11 August 2020, including the confidential section, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

5.1	Public Input - Ngati Paoa Iwi Trust - Asset Recycling, 7 Waitai Road, Waiheke
	Haydn Solomon, Chief Executive Officer – Ngati Paoa Iwi Trust was in attendance via Skype to address the committee regarding Asset Recycling, 7 Waitai Road, Waiheke.

	Resolution number FIN/2020/46 MOVED by Cr P Coom, seconded by Chairperson D Simpson: That the Finance and Performance Committee: a) receive the presentation from Haydn Solomon, Chief Executive Officer – Ngati Paoa Iwi Trust supporting the Waiheke Local Board proposal to develop a business case for community housing at 7 Waitai Road, Waiheke. CARRIED

5.2	Public Input - Waiheke Health Trust - Asset Recycling, 7 Waitai Road, Waiheke
	Julie Cairns, Chief Executive Officer – Waiheke Health Trust was in attendance via Skype to address the committee regarding 7 Waitai Road, Waiheke.
	Cr R Hills joined the meeting at 10.19am.
	Resolution number FIN/2020/47 MOVED by Chairperson D Simpson, seconded by Cr P Coom: That the Finance and Performance Committee: a) receive the presentation from Julie Cairns, Chief Executive Officer – Waiheke Health Trust supporting the Waiheke Local Board proposal to develop a business case for community housing at 7 Waitai Road, Waiheke. CARRIED

5.3	Public Input - Waiheke Housing Trust - Asset Recycling, 7 Waitai Road, Waiheke
	Paul Carew, Chair – Waiheke Housing Trust was in attendance via Skype to address the committee supporting the Waiheke Local Board proposal to develop a business case for community housing at 7 Waitai Road, Waiheke.
	Cr D Newman left the meeting at 10.29am.
	Resolution number FIN/2020/48 MOVED by Cr L Cooper, seconded by Cr S Henderson: That the Finance and Performance Committee: a) receive the presentation from Paul Carew, Chair – Waiheke Housing Trust regarding Asset Recycling, 7 Waitai Road, Waiheke. CARRIED

6 Local Board Input

6.1	Local Board Input – Waitakere Ranges Local Board - Asset Recycling, 300 West Coast Road, Glen Eden
	Chair Greg Presland along with Members Michelle Clayton, Sandra Coney and Ken Turner - Waitākere Ranges Local Board were in attendance via Skype to address the meeting regarding Asset Recycling, 300 West Coast Road, Glen Eden. A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Cr D Newman returned to the meeting at 10.42am.
	Resolution number FIN/2020/49 MOVED by Chairperson D Simpson, seconded by Cr S Henderson: That the Finance and Performance Committee: a) receive the presentation from Greg Presland, Chair - Waitākere Ranges Local Board regarding Asset Recycling, 300 West Coast Road, Glen Eden. CARRIED
	Attachments a 17 September 2020, Finance and Performance Committee, Item 6.1 - Local Board Input – Waitakere Ranges Local Board - Asset Recycling, 300 West Coast Road, Glen Eden - PowerPoint presentation

6.2

Local Board Input – Waiheke Local Board - Asset Recycling, 7 Waitai Road, Waiheke

Chair Cath Handley was in attendance via Skype to address the meeting regarding Asset Recycling, 7 Waitai Road, Waiheke.

Resolution number FIN/2020/50

MOVED by Chairperson D Simpson, seconded by Cr P Coom:

That the Finance and Performance Committee:

a) receive the presentation from Cath Handley, Chair - Waiheke Local Board regarding Asset Recycling, 7 Waitai Road, Waiheke.

CARRIED

6.3

Local Board Input – Albert-Eden Local Board - Asset Recycling, 2 Wiremu Street, Balmoral

Chair Margi Watson was in attendance via Skype to address the meeting regarding Asset Recycling, 2 Wiremu Street, Balmoral.

Resolution number FIN/2020/51

MOVED by Chairperson D Simpson, seconded by Cr C Casey:

That the Finance and Performance Committee:

a) receive the presentation from Margi Watson, Chair – Albert-Eden Local Board regarding Asset Recycling, 2 Wiremu Street, Balmoral.

CARRIED

7 Extraordinary Business

There was no extraordinary business.

8	Presentation from Eden Park Trust Board
	IMSB Member R Blair declared an interest in this item and took no part in discussion or voting. Present on behalf of the Eden Park Trust Board were Doug McKay, Chairman; Nick Sautner, Chief Executive Officer; and Brett Winstanley, Chief Financial Officer. A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. Note: changes to the original motion were incorporated, adding new clause b), with the agreement of the meeting.
	Cr J Watson left the meeting at 12.14pm. Cr C Darby left the meeting at 12.29pm.
	Resolution number FIN/2020/52 MOVED by Cr C Fletcher, seconded by Chairperson D Simpson: That the Finance and Performance Committee: a) thank the representatives of the Eden Park Trust Board for their attendance and the information provided. b) request the Eden Park Trust Board present a further update to the committee before the end of April 2021. CARRIED
	Attachments a 17 September 2020, Finance and Performance Committee, Item 8 - Presentation from Eden Park Trust Board - Presentation

The meeting adjourned at 12.31pm and reconvened at 1.04pm.

Note: a roll-call was conducted that ascertained the following councillors were in attendance by electronic link when the meeting reconvened:

Mayor P Goff	ü	Cr C Fletcher	ü
Deputy Mayor BC Cashmore	ü	Cr S Henderson	ü
Cr J Bartley	ü	Cr R Hills	ü
IMSB Member R Blair	ü	Cr T Mulholland	ü
Cr C Casey	ü	Cr D Newman	ü
Cr E Collins	ü	Cr G Sayers	ü
Cr P Coom	ü	Cr S Stewart	ü
Cr L Cooper	ü	Cr W Walker	ü
Cr A Dalton	ü	Cr J Watson	ü
Cr C Darby	ü	IMSB Member G Wilcox	ü
Cr A Filipaina	ü	Cr P Young	ü

9	Panuku and Auckland Transport Park and Ride integrated development programme
	Note: changes to the original motion were incorporated under adding new clauses c), e) and f) and amending clause d), were made with the agreement of the meeting.
	IMSB Member R Blair left the meeting at 2.33pm. Cr P Coom left the meeting at 2.47pm. Cr P Coom returned to the meeting at 2.59pm via electronic link. IMSB Member R Blair returned to the meeting at 3.07pm. Cr W Walker left the meeting at 3.14pm. Cr P Coom retired from the meeting at 3.20pm. Cr W Walker returned to the meeting at 3.24pm.
The meeting adjourned at 3.40pm and reconvened at 3.45pm.
	Resolution number FIN/2020/53 MOVED by Cr C Fletcher, seconded by Cr C Darby: That the Finance and Performance Committee: a) approve the Panuku Development Auckland and Auckland Transport Park and Ride Integrated Development programme; b) approve, subject to the satisfactory conclusion of any required statutory processes, disposal of components including the air-rights of the following properties that Auckland Transport have confirmed are not required for the delivery of transport operations to enable integrated transport orientated development, subject to the requirement to come back to the Finance and Performance Committee to seek approval of the business case for each proposed development and agree that final terms and conditions be approved under the appropriate delegations: i) Ōrākei Train Station Park and Ride located 240 Ōrākei Road, Ōrākei; ii) Manurewa Station Park and Ride located at 33 Station Road, Manurewa; iii) Selwyn Road car park located at 8 Selwyn Road, Manurewa; iv) Homai Station Park and Ride located at 2R Dalgety Drive, Manukau; v) Sturges Train Station Park and Ride located at 76 Swanson Road, Henderson; vi) Papakura Train Station Park and Ride located at 18-22 Railway Street West, Papakura; vii) Constellation Park and Ride located at 62 Parkway Drive, Rosedale; viii) Albany Park and Ride located at 250 Oteha Valley Road, Albany; and ix) Silverdale Park and Ride located at 1 Hibiscus Coast Highway, Silverdale; c) note local board input received on this matter d) note that the specified current and future transport operations at the above-listed properties used for park and ride will remain in council ownership and continue to be maintained and controlled by Auckland Transport. e) note that Panuku and Auckland Transport will seek input from the impacted local boards on potential development options of the above listed sites as each site is progressed. f) note that Panuku and Auckland Transport will keep relevant committee members and impacted local boards informed of the agreed transport requirements, development outcomes, timelines for delivery and the appointment of development partners for each site. CARRIED

At 3.52pm, it was:

Extension of Meeting Time

Resolution number FIN/2020/54

MOVED by Chairperson D Simpson, seconded by Mayor P Goff:

That the Finance and Performance Committee:

a) grant an extension of time, pursuant to standing order 1.1.3, until the business of the agenda is completed.

CARRIED

10	Emergency Budget 2020/2021 - Update September 2020
	Additional information, including a PowerPoint presentation had been circulated to members on 16 September 2020, however due to time constraints these were presented at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. Note: changes to the original recommendation, adding new clause b) and amending clauses a), c) and f) with the agreement of the meeting.
	Cr D Newman left the meeting at 3.53pm. Cr E Collins left the meeting at 3.54pm.
	Resolution number FIN/2020/55 MOVED by Chairperson D Simpson, seconded by Cr S Henderson: That the Finance and Performance Committee: a) receive the update on progress for financial year 2020/2021 b) note that Auckland Council has achieved $69 million towards the $120 million council organisation savings target. c) receive the update on the Value for Money programme, noting the contribution the value for money programme continues to make. d) note Watercare’s proposed measures to mitigate the $121 million impact on group debt through: i) reinstating the original infrastructure growth charge revenue budget of $21 million ii) non-strategic asset disposal of $15 million iii) capital expenditure deferral of $15 million iv) inventory utilisation of $15 million v) infrastructure growth charges increase of $8 million. e) request that Watercare provides updates when there are material changes to the proposed mitigating measures and report progress against the proposed measures through the quarterly performance reporting. f) approve $8.5 million additional capital expenditure for Auckland Transport, and equivalent associated funding from Waka Kotahi NZ Transport Agency, to accelerate the LED streetlights retrofit programme in 2020/2021 and to maximise the amount of subsidy funding receivable. CARRIED
	Attachments a 17 September 2020, Finance and Performance Committee, Item 10 - Emergency Budget 2020/2021 - Update September 2020 - additional information b 17 September 2020, Finance and Performance Committee, Item 10 - Emergency Budget 2020/2021 - Update September 2020 - PowerPoint Presentation

Emergency Budget 2020/2021 Asset Recycling implementation

Cr E Collins returned to the meeting at 4.17pm.

MOVED by Deputy Mayor BC Cashmore, seconded by Mayor P Goff:

That the Finance and Performance Committee:

a) note the status update on implementing the asset recycling budget.

b) agree the changes (additions and deletions) made to the property rationalisation portfolio summarised at Attachment E (of the agenda report), noting that deletions of properties previously approved by Governing Body will be reported to Governing Body in due course.

c) approve subject to the satisfactory conclusion of any required statutory processes (including mana whenua engagement) the disposal, and where appropriate any reserve revocation of the following properties (legal description detailed in Attachment A of the agenda report) with the final terms and conditions to be approved under the appropriate delegations:

i) 2 Wiremu Street, Balmoral

ii) 20 (part) Uxbridge, Howick

iii) 2R (part) Bucklands Beach Road, Bucklands Beach

iv) 65 Haddington Drive, Flatbush

v) 116R Reeves Road, Pakuranga Heights

vi) 2R Ti Rakau Drive, Pakuranga

vii) 80 Vincent Street, Howick

viii) 9R Fortyfoot Lane, Sunnyhills

ix) 76R Aberfeldy Avenue, Highland Park

x) 111R Golfland Drive, Howick

xi) 31 Aspiring Avenue/ 17R Hilltop Road, Clover Park

xii) 119A May Road, Mt Roskill

xiii) 7 Waitai Road, Waiheke

xiv) 300 (part) West Coast Road, Glen Eden

d) note that the Waiheke Local Board will complete investigations into the purchase of the property at 7 Waitai Road, Waiheke for the purpose of community housing and/or health services by relevant stakeholders including Ngati Paoa and community housing providers and will report back to the Finance and Performance Committee by December 2020.

IMSB Member Wilcox left the meeting at 4.30pm.

Resolution number FIN/2020/56

MOVED by Cr C Casey, seconded by Cr E Collins, an amendment:

That the Finance and Performance Committee:

remove sub-clause i) - 2 Wiremu Street, Balmoral from the disposal list until the Albert Eden Local Board has been consulted and the requirements of previous resolutions of the Finance and Performance Committee have been met.

A division was called for, voting on which was as follows:

For

Cr J Bartley

Cr C Casey

Cr E Collins

Cr A Filipaina

Cr C Fletcher

Cr T Mulholland

Chairperson D Simpson

Cr W Walker

Cr J Watson

Cr P Young

Against

Deputy Mayor BC Cashmore

Cr L Cooper

Cr A Dalton

Cr C Darby

Mayor P Goff

Cr S Henderson

Cr R Hills

Cr G Sayers

Cr S Stewart

Abstained

IMSB Member R Blair

The motion was declared carried by 10 votes to 9.

CARRIED

IMSB Member Wilcox returned to the meeting at 4.35pm.

The substantive motion was put.

Resolution number FIN/2020/57

MOVED by Deputy Mayor BC Cashmore, seconded by Mayor P Goff:

That the Finance and Performance Committee:

a) note the status update on implementing the asset recycling budget.

i) 20 (part) Uxbridge, Howick

ii) 2R (part) Bucklands Beach Road, Bucklands Beach

iii) 65 Haddington Drive, Flatbush

iv) 116R Reeves Road, Pakuranga Heights

v) 2R Ti Rakau Drive, Pakuranga

vi) 80 Vincent Street, Howick

vii) 9R Fortyfoot Lane, Sunnyhills

viii) 76R Aberfeldy Avenue, Highland Park

ix) 111R Golfland Drive, Howick

x) 31 Aspiring Avenue/ 17R Hilltop Road, Clover Park

xi) 119A May Road, Mt Roskill

xii) 7 Waitai Road, Waiheke

xiii) 300 (part) West Coast Road, Glen Eden

CARRIED

Note: Pursuant to Standing Order 1.8.6, the following councillors requested their dissenting votes be recorded:

· Cr S Stewart, clause c) vi), vii), viii), ix)

· Cr J Watson, clause c) xiii)

· Cr P Young, clause c) vi), vii), viii), ix)

Summary of Finance and Performance Committee information memoranda and briefings, including the Forward Work Programme - 17 September 2020

Resolution number FIN/2020/58

MOVED by Chairperson D Simpson, seconded by Cr C Casey:

That the Finance and Performance Committee:

a) note the progress on the forward work programme.

b) receive the Summary of Finance and Performance Committee information memorandum and briefings as at 17 September 2020.

CARRIED

13 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

14 Procedural motion to exclude the public

Resolution number FIN/2020/59

MOVED by Chairperson D Simpson, seconded by Cr C Darby:

That the Finance and Performance Committee:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 CONFIDENTIAL: Auckland Council Group and Auckland Council quarterly performance reports to 30 June 2020

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains financial information which can only be made public following its release to the NZX

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 CONFIDENTIAL: Exchange of Land with Watercare Services Limited

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains details regarding negotiations not yet finalised

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

5.23pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

5.48pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

CONFIDENTIAL: Auckland Council Group and Auckland Council quarterly performance reports to 30 June 2020

Resolution number FIN/2020/60

MOVED by Chairperson D Simpson, seconded by Cr W Walker:

a) receive the Auckland Council Group and Auckland Council quarterly performance report for the period ended 30 June 2020

b) agree that the Auckland Council Group and Auckland Council quarterly performance report, provided as attachments A, B and C (of the agenda report), will remain confidential until the release of the Auckland Council Annual Report 2019/2020 and Auckland Council Summary Annual Report 2019/2020 in October 2020 to the NZX and the public

c) agree that the decisions be restated in the open minutes.

CONFIDENTIAL: Exchange of Land with Watercare Services Limited

Resolution number FIN/2020/61

MOVED by Chairperson D Simpson, seconded by Cr W Walker:

f) confirm that there be no restatement of the confidential report or the resolutions at this time.

5.48pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Cr Desley Simpson, JP	Physically present
Deputy Chairperson	Cr Shane Henderson	Physically present
Members	Cr Josephine Bartley
	IMSB Member Renata Blair
	Cr Dr Cathy Casey	Until 5.47pm, Item C2
	Deputy Mayor Cr Bill Cashmore
	Cr Fa’anana Efeso Collins
	Cr Pippa Coom	Physically present
	Cr Linda Cooper, JP
	Cr Angela Dalton	Physically present
	Cr Chris Darby	Physically present from 10.07am, Item 2
	Cr Alf Filipaina
	Cr Christine Fletcher, QSO
	Mayor Hon Phil Goff, CNZM, JP	Physically present
	Cr Richard Hills	From 10.19am, Item 5.2 Until 5.37pm, Item C2
	Cr Tracy Mulholland
	Cr Daniel Newman, JP	Physically present Until 3.53pm, Item 10
	Cr Greg Sayers
	Cr Sharon Stewart, QSM
	Cr Wayne Walker
	Cr John Watson	Physically present
	IMSB Member Glenn Wilcox (Alt)
	Cr Paul Young