I hereby give notice that an ordinary meeting of the Franklin Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 22 September 2020

9.30am

Via Video Conference and Local Board Chambers

(attendance limited due to COVID-19 Level 2.5 requirements, as at 14 September 2020)
Pukekohe Service Centre
82 Manukau Road
Pukekohe

 

Franklin Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Andrew Baker

 

Deputy Chairperson

Angela Fulljames

 

Members

Malcolm Bell

 

 

Alan Cole

 

 

Sharlene Druyven

 

 

Lance Gedge

 

 

Amanda Kinzett

 

 

Matthew Murphy

 

 

Logan Soole

 

 

(Quorum 5 members)

 

 

 

Denise  Gunn

Democracy Advisor - Franklin

 

11 September 2020

 

Contact Telephone: 021 981 028

Email: denise.gunn@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Franklin Local Board

22 September 2020

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Franklin Local Grant Round One 2020/2021 grant allocations                                7

12        Franklin Sport and Active Recreation Facilities Plan - allocation of funding for projects in 2020/2021.                                                                                                129

13        Franklin Local Board Māori Responsiveness Action Plan Achievements         153

14        Feedback on the Regional Facilities Auckland (RFA) local board engagement plan                                                                                                                                      189

15        Project Streetscapes: Weed Management report                                                  193

16        Auckland Transport monthly report to the Franklin Local Board                        233

17        Governance Forward Work Calendar September 2020                                         245

18        Franklin Local Board workshop records                                                                249

19        Local Board Annual Report 2019/2020                                                                    259

20        Auckland Council’s Year End and Quarterly Performance Report: Franklin Local Board for Quarter Four 2019/2020                                                                           263  

21        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

22        Procedural Motion to Exclude the Public                                                               301

19        Local Board Annual Report 2019/2020

a.      Franklin Local Board Annual Report 2019/2020  - Draft                              301

20        Auckland Council’s Year End and Quarterly Performance Report: Franklin Local Board for Quarter Four 2019/2020

b.      Franklin Local Board Quarter Four Financial Report June 2020                301

C1       Statement of proposal for a new Navigation Safety Bylaw                                  301  

 


1          Welcome

The Chair will open the meeting and welcome everyone present.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Franklin Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 25 August 2020 as  true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Franklin Local Board

22 September 2020

 

 

Franklin Local Grant Round One 2020/2021 grant allocations

File No.: CP2020/11292

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline applications received for Franklin Local Board Local Grants Round One 2020/2021 and two deferred applications from Franklin Quick Response Round One 2020/2021.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received in Franklin Local Board Local Grants, Round One 2020/2021 including multi-board applications (refer to Attachment B). Two deferred applications from Franklin Quick Response Round One 2020/2021 are also presented for consideration (refer Attachment C).

3.       The Franklin Local Board adopted the Franklin Local Grants Programme 2020/2021 on 24 March 2020 (refer to Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4.       The Franklin Local Board has set a total community grants budget of $136,000.00 for the 2020/2021 financial year.

5.       A total of $9,548 has been allocated to Quick Response Round One 2020/2021. This leaves a total of $126,452 to be allocated to two local grant and two quick response rounds.

6.       Twenty-four applications were received for Franklin Local Board Local Grants Round One 2020/2021, including three multi-board applications. Two deferred applications from Quick Response Round One 2020/2021 are also to be considered. The combined requested amount is $294,097.20.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      agree to fund, part-fund or decline each application in Franklin Local Grants and Multiboard Round One 2020/2021, listed in Table one and Table Two below.  

Table One: Franklin Local Grants Round One 2020/2021 grant applications

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2103-101

Rotary Club of Pohutukawa Coast Incorporated Charitable Trust

Events

Towards the Rotary Allfit Coastal Fun Run at Duder Regional Park on 8 November 2020.

$8,357.00

Eligible

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2103-102

Pukekohe Performing Arts Incorporated

Arts and culture

Towards costs for staging the production of Moana Junior at the Harrington Theatre, including costumes, sound, lighting choreographer set, and advertising.

$10,000.00

Eligible

LG2103-104

Business and Professional Women Franklin Incorporated

Events

Towards advertising, school student tickets and awards for the International Womens Day event in March 2021.

$3,520.00

Eligible

LG2103-105

Maraetai Sailing Club Incorporated

Events

Towards the security costs over four nights, for the National Championships for the New Zealand junior dinghy regatta.

$5,636.00

Eligible

LG2103-107

Waiuku Business and Development Association Incorporated

Events

Towards the annual Waiuku Christmas Parade on 13 December 2020, including traffic management and first aid support.

$4,188.00

Eligible

LG2103-108

Manukau Heads Lighthouse Trust

Historic Heritage

Towards integrated customer experience for the Manukau Heads Lighthouse to increase the visitor experience and donations.

$12,650.00

Eligible

LG2103-111

Clevedon Community and Business Association Incorporated

Community

Towards the Clevedon Christmas Parade including insurance, traffic management plan, advertising and entertainment.

$6,566.79

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2103-116

Dance Therapy NZ

Arts and culture

Towards the "Arts 4 Us" and "STARS Waiuku" programme for eight to 12 year olds in Waiuku. including venue hire, marketing, facilitation fees and equipment,

$8,000.00

Eligible

LG2103-118

Waiuku Lions Club Charitable Trust

Events

Towards the Sand to Mud event on 18 April 2021, including traffic management, advertising and resources.

$2,800.00

Eligible

LG2103-119

Waiuku Bowling Club Incorporated

Sport and recreation

Towards costs to reroof the Waiuku Bowling Club building.

$10,000.00

Eligible

LG2103-120

Life Education Trust Counties Manukau

Community

Towards the teaching of Life Education's health and well-being programme in schools from 14 September to 25 November 2020.

$8,000.00

Eligible

LG2103-121

The Buckland Community Centre Incorporated

Community

Towards the reroofing of the Buckland Community Centre,

$100,000.00

Eligible

LG2103-122

Dream Big Trust

Community

Towards the Dream Big activities including dance class fees, sport and team building.

$12,014.25

Eligible

LG2103-123

Shiloh Creative Life Centre Charitable Trust

Arts and culture

Towards the Tribal Art Connection eight week course for young people at Ardmore Community Hall, including facilitator fees and venue hire from 8 October to 26 November 2020.

$3,276.16

Eligible

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2103-124

Waiuku Toy Library Incorporated

Community

Towards the purchase of new outdoor toys for hireage including toys for the party hire packages at the Waiuku Toy Library

$1,764.00

Eligible

LG2103-125

Youthline Charitable Trust Auckland

Community

Towards training volunteer counsellors at the Helpline from 1 October 2020 to 31 March 2021.

$4,000.00

Eligible

LG2103-126

Ararimu Residents and Ratepayers Association

Community

Towards acoustic panels for the Ararimu Hall.

$3,515.00

Eligible

LG2103-127

Splore Dynamics Ltd

Environment

Towards the cost of printing trainee certificates, training resource and additional materials for the Zero Waste Hub.

$5,000.00

Eligible

LG2103-128

Kokako Lodge Trust

Community

Towards new safety equipment for the Kokako Lodge, including carabiners and ropes.

$3,081.00

Eligible

LG2103-129

YMCA North

Community

Towards the Hunua Falls Water Safety project including staff training and wages, gazebos, flags and a tablet.

$12,784.00

Eligible

LG2103-130

Shiloh Creative Life Centre Charitable Trust

Arts and culture

Towards the "Art Collective" project at Ardmore Community Hall from 13 October to 5 December 2020.

$8,000.00

Eligible

Total

 

 

 

$233,152.20

 

 

 

 

Table Two: Franklin Local Grants Round One 2020/2021 multi-board grant applications:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

MB2021-144

The Auckland King Tides Initiative

under the umbrella of The Institution of Professional Engineers New Zealand Inc

Environment

Towards the "King Tides" project including design and installation of gauge, data digitization and public launch.

$22,945.00

Eligible

MB2021-141

Presbyterian Support Services (Northern)

Community

Towards operational costs for Shine`s two refuges for women

$10,000.00

Eligible

MB2021-150

The Kids for Kids Charitable Trust

Events

Towards venue hire and production cost of the Kids Youth Choir performance at the Vodafone Events Centre.

$20,000.00

Eligible

Total

 

 

 

$52,945.00

 

 

b)      agree to fund, part-fund or decline two deferred applications from Franklin Quick Response Round One 2020/2021, listed in Table Three below

Table Three: Deferred Franklin Quick Response Round One 2020/2021 applications

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

 

QR2103-113

Takutai Charitable Trust

Events

Towards the Pohutukawa Coast Christmas Parade on 5 December 2020 including traffic management, street entertainment and insurance costs.

$4,000.00

Eligible

QR2103-121

Ararimu Residents and Ratepayers Association Incorporated

Community

Towards placing insultation under the Ararimu Hall to improve ventilation.

$4,000.00

Eligible

Total

 

 

 

$8,000

 

 

Horopaki

Context

7.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds, and when these will open and close

·        any additional accountability requirements.

9.       Franklin Local Board adopted their grants programme for 2020/2021 on 24 March 2020. The document sets application guidelines for community contestable grants.

10.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

11.     The Franklin Local Board has set a total community grants budget of $136,000.00 for the 2020/2021 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed. For example, under alert level two, only gatherings of up to 10 people can take place. Events and activities have been assessed according to these criteria.

13.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     The focus of an application is identified as arts, community, events, sport and recreation, environment or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

16.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

18.     The board is requested to note that section 50 of the Community Grants Policy states:
 “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

19.     A summary of each application received through 2020/2021 Franklin Local Grants Round One is provided (refer to Attachment B), including multi-board applications and two deferred applications from Franklin Quick Response Round One 2020/2021 (refer to Attachment C).

Tauākī whakaaweawe Māori

Māori impact statement

20.     The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

21.     Thirteen organisations applying in these rounds have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

22.     The allocation of grants to community groups or individuals is within the adopted Long-Term Plan 2018-2028 and local board agreements.

23.     The Franklin Local Board has set a total community grants budget of $136,000.00 for the 2020/2021 financial year.

24.     A total of $9,548 has been allocated to Quick Response Round One 2020/2021. This leaves a total of $126,452 to be allocated to two local grant and two quick response rounds.

25.     Twenty-four applications were received for Franklin Local Board Local Grants Round One 2020/2021, including three multi-board applications. Two deferred applications from Quick Response Round One 2020/2021 are also to be considered. The combined requested amount is $294,097.20.

26.       Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes including information in this report and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

28.     Following the Franklin Local Board allocating funding for round one local grants, grants staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Franklin Grants Programme 2020/2021

15

b

Franklin Local Grants Round One 2020/2021, including multiboard, grant applications

21

c

Franklin Quick Response Round One 2020/2021 deferred grant applications

121

      

Ngā kaihaina

Signatories

Author

Marion Davies - Grants and Incentives Manager

Authorisers

Rhonwen Heath - Head of Rates Valuations & Data Mgmt

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

 


Franklin Local Board

22 September 2020

 

 


 


 


 


 


 


Franklin Local Board

22 September 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Franklin Local Board

22 September 2020

 

 


 


 


 


 


 


 


Franklin Local Board

22 September 2020

 

 

Franklin Sport and Active Recreation Facilities Plan - allocation of funding for projects in 2020/2021.

File No.: CP2020/12887

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To allocate grants to projects identified and prioritised in the Franklin Sport and Active Recreation Facilities Plan.

Whakarāpopototanga matua

Executive summary

2.       Franklin Local Board adopted the Franklin Sport and Active Recreation Facilities Plan (the plan) in August 2016.  The purpose of the plan is to provide local strategic guidance for investment into facility development projects within the local board area.

3.       The local board has budgeted $150,000 operational funding in its 2020/2021 Locally Driven Initiatives budget for grants to implement the plan.  This is line item 63 in the work programme.

4.       Five projects meet key criteria in the plan and are eligible and ready to proceed:

·     Option1: Karaka Sports Park Trust: Develop Karaka Sports Park (medium high priority)

·     Option 2: Pohutukawa Coast Bike Club: Build tracks in Whitford Forest (medium priority)

·     Option 3: Bombay School: Design a new school swimming pool (medium priority) 

·     Option 4: Maraetai Beach Boating Club: Renovate a toilet and changing area and lay a concrete pad (high priority).

·     Option 5: Pukekohe Netball Centre: Reseal one netball court with a rubber surface (medium-high priority).

5.       Staff recommend funding is allocated to options 2, 4 and 5. 

 

Ngā tūtohunga

Recommendations

That Franklin Local Board approve the following grants from line item 63 of the 2020/2021 local board work programme:

a)      $70,285 to the Pohutukawa Coast Bike Club towards constructing new tracks and winterproofing tracks in Whitford Forest

b)      $46,545 to Maraetai Beach Boating Club towards renovating toilets and changing rooms and laying a concrete pad

c)      $33,170 to Pukekohe Netball Centre towards resealing one netball court with a rubber surface.

 


 

Horopaki

Context

2020/2021 Franklin Local Board work programme: Item No. 63. 

Sport and active recreation facilities plan - grants for implementation 

6.       Franklin Local Board has budgeted $150,000 in its 2020/2021 Locally Driven Initiatives (LDI) operations budget for grants.  This is line item number 63 in the work programme: “Provide grants to groups providing facilities which are identified as high or medium-high priority in the Franklin Sport and Active Recreation Facilities Plan”.

7.       The purpose of the budget is to support a strategic approach to achieving sport and recreation outcomes through the development of sport facilities. 

Franklin Sport and Active Recreation Facilities Plan

8.       Franklin Local Board adopted the Franklin Sport and Active Recreation Facilities Plan (the plan) in August 2016.  The plan provides a strategic approach to achieving sport and recreation outcomes through the development of sports facilities.   

9.       Projects are prioritised from high to low, based on the criteria in Attachment A.  The criteria reflect the outcomes the local board is seeking from investment.  The list of projects was reviewed in 2019 and adopted by the local board in March 2019.

10.     Local board support for projects can be achieved via grants in non-council owned assets.  Franklin Local Board has provided grants for facility development projects over the last five years and these are summarised in Attachment B.

Franklin Local Board Plan (2017)

11.     Outcome 4 in the Franklin Local Board Plan is “Growth is dealt with effectively”.  For sport and recreation, the objective and associated key initiative is:

Objective

·      Outdoor space and community facilities that support growth.

Key Initiative

·      Plan the development of new facilities to support growth, where needed.

Projects to be considered for grant funding in 2020/2021

12.     Staff have identified five options that are eligible and ready to proceed in 2020/2021, subject to securing funding.  For options 1 - 3, the priority level reflects the priority in the Franklin Sport and Active Recreation Facilities Plan.  No other projects within the plan are ready to proceed at this time.

13.     Options 4 and 5 are not in the plan and were assessed by the sport and recreation team in August 2020.  They are eligible as the plan is a working document.  This means that if an organisation has a project that is not in the plan and it is ready to proceed, it can be assessed and considered for grant funding.

14.     The five projects for consideration are:

Option 1: Karaka Sports Park.  Develop Karaka Sports Park (cost: $28,305,000 estimate).  Medium-high priority.

Option 2: Pohutukawa Coast Bike Club.  Construct tracks in Whitford Forest and winterproof tracks in the Maraetai/Waiho block (cost: $254,725 with $179,725 required).  Medium priority.

Option 3: Bombay School.  Prepare detailed plans, structural design and specifications for a new swimming pool and changing sheds to building consent stage and apply for building consent (cost: $30,500 quoted).  Medium priority.

Option 4:  Maraetai Beach Boating Club.  Renovate toilets and changing rooms, and lay a concrete pad at the clubhouse, Maraetai Beach.

Option 5: Pukekohe Netball Centre.  Reseal one netball court with a rubber surface, at Bledisloe Park, Pukekohe.

Projects above that were considered by Franklin Local Board in 2019/2020

15.     Franklin Local Board considered two of the projects above for grant funding in 2019/2020 as follows:

·     Karaka Sports Park – development at Karaka Sports Park (also considered in 2018/2019, 2017/2018).  This project was considered by the local board in 2017/2018, 2018/2019 and 2019/2020.  It was not supported as it is the local board’s One Local Initiative. 

·     Bombay School - planning costs associated with constructing a new school pool. The local board considered this project for grant funding in 2019/2020.  It was not funded as investment in aquatic facilities is a low priority for council in this part of Auckland. 

Projects not considered in 2020/2021 (High, Medium High and Medium priority).

16.     Projects listed in the plan that are not recommended for consideration in 2020/2021 are:

Indoor court expansion planning in Pukekohe.  The project aims to identify options for locations for future indoor courts.  Indoor court planning has been identified as a key initiative in the draft 2020 Franklin Local Board Plan.  

Within the Auckland Indoor Court Facility Plan (2019), the Franklin area is not considered a high priority for investment based on current provision and demand across the region. 

Waiuku Netball Centre.  The centre is planning to cover two netball courts with a canopy.  This project is not ready to proceed as the centre is focusing on another project; resealing two netball courts with a rubber surface.

Pukekohe Softball Club.  The project is to install three batters’ boxes at Colin Lawrie Fields, Pukekohe.  This will require capital funding as the batters’ boxes will be council owned.  Community Facilities will complete an assessment of options to relocate two diamonds.  

Bombay Multisport Project.  Visitor Solutions is preparing a feasibility study.  Options will be prioritised in late 2020.

Counties Baseball Club.  This project requires capital funding as the fence around the field will be owned by council.  Development at Karaka Sports Park will be considered as part of the local board’s One Local Initiative project.

Kawakawa Bay Boat Ramp expansionThis project requires capital funding.  The boat ramp is a council asset and will need to be considered by the local board as part of the future capex programme. 

Pukekohe Rugby League Club changing rooms/toilet upgrade.  The club is based at Nga Hau E Wha marae.  Ngati Tamaoho own the two fields and community use has not been guaranteed.  The club has not used the marae fields in 2020.

Tātaritanga me ngā tohutohu

Analysis and advice

17.     Options for consideration in 2020/2021 were assessed against the criteria in the Sport and Active Recreation Facilities Plan and Attachment A which are summarised below:

i)     willingness to operate under a shared facility/multisport arrangement / partnership with other codes

ii)    current active participation / membership and membership trend in the last three years

iii)    projected participation / membership

iv)   alignment with strategic documents

v)    scale of the facility

vi)   sustainability of the facility

vii)  capital funding contribution.

Options considered

Option 1:  Karaka Sports Park Trust.  Develop Karaka Sports Park, Karaka.   Medium high priority.

18.     Option 1 is the implementation of the Karaka Sports Park Masterplan at a cost of $28,305,000.  The masterplan includes facilities for several codes including netball, rugby, cricket, tennis and baseball. 

19.     Franklin Local Board’s One Local Initiative (OLI) for advocacy through the 2018 – 2028 long term plan is the development of Karaka Sports Park.  In February 2020, the local board endorsed the business case for development at the park.  Funding to progress the project will be part of council’s long-term plan discussions.    

Table 1: Advantages and disadvantages of Option 1

Option 1

Develop Karaka Sports Park.

Advantages

Disadvantages

Groups will operate under a shared facility/multisport arrangement.

980 members. Participation in junior rugby has been declining (420 members).

Participation is forecast to increase to 3,000 by 2031 from the existing codes.

The project aligns with Outcomes 4 and 5 in the Franklin Local Board Plan (2017) and is the board’s One Local Initiative.

The scale of the development will meet future needs.  The proposed clubrooms/toilet/changing rooms building is 1600m².

Sustainability – The operational model does not ensure “there are means to cover major capital expenses” (p. 20, Increasing Aucklanders’ Participation in Sport, 2019).  Depreciation on the proposed $14.4m clubrooms is not listed as an operational expense.  To be financially sustainable long term, best practice is to set aside funds for renewals.

 

Capital funding – the funds required to construct the $14.4m building are significant. Securing capital funding is likely to be a challenge in the next few years.  

 

 

Recommendation

20.     This project is not recommended for funding support until decisions have been made on the One Local Initiative.  

Option 2: Pohutukawa Coast Bike Club.  Construct new tracks and winterproof tracks in Whitford Forest.  Medium priority.

21.     Option 2 is to construct 7.5 kilometres of tracks in Whitford Forest and to lay gravel to winterproof three tracks in the Maraetai/Waiho block of the forest.  The project will cost $254,725 and the club requires $179,725 as $75,000 has been secured.  The club has applied for a $150,000 grant from the Sport and Recreation Facilities Investment Fund.

22.     The tracks will be used mainly for mountain biking, in accordance with the license agreement which has been in place for five years.  Tracks will also be used for walking, running and horse riding.  The location of the proposed tracks and the tracks to be winterproofed, is in Attachment C.

23.     The forest is within the network of opportunities for mountain biking in the Auckland Bike Facilities Plan and is identified as a sub-regional facility.  Any member of the public has the opportunity to use the forest for mountain biking, walking, running or horse riding.  The forest owner has a process to register recreationists who are not bike club members. 

24.     Kauri dieback has restricted access to mountain bike tracks in other parts of Auckland including two tracks in Hunua Regional Park.  The implication is that riders are seeking tracks in other areas of south and south/east Auckland. 

Table 2: Advantages and disadvantages of Option 2

Option 2

Construct new tracks and winterproof tracks in Whitford Forest.

Advantages

Disadvantages

The tracks will be available for community use.  Walkers and runners will also use the tracks.

The club has 500 membersMembership has increased in the last three years.

Participation in mountain biking is expected to increase over the next 20 – 30 years.

The Whitford and Maraetai forestry blocks are identified as sub-regional mountain bike facilities.  Riders from both the local community and a wider area will benefit.

The proposed tracks are an appropriate length.  They link with existing forest roads to enable easy access.

The club will maintain the tracks; it organises regular working bees.

The club has secured $75,000 to contribute to the project.

There are no disadvantages based on the criteria in Attachment A.

 

 

 

Recommendation

25.     This project is recommended for grant funding of $70,285.  It meets all the criteria and the investment will provide both local and sub-regional benefits.  Local board support via a grant will demonstrate the local significance of the project. 

26.     The club has an opportunity to leverage regional funding to supplement the cost of the project.  The Parks Sport Community and Events Committee will consider grant options on 15 October 2020, meaning project delivery could start in the summer of 2020/2021.  Should the committee not approve grant funding, the club will pursue external funding options.

Option 3: Bombay School Pool.  Prepare detailed plans, structural design and specifications for a new swimming pool and changing sheds to building consent stage, and apply for building consent.  Medium priority.

27.     Option 3 is to complete planning work required to replace the school swimming pool with a new 25m x 7.5m pool.  The services are estimated to cost $30,500. 

28.     Bombay School completed a feasibility study and business case in April 2020 for a new three lane 25 metre pool which is expected to cost $606,012.  The next stage in the planning process is to prepare detailed plans, complete the structural design and specifications.  The school will then apply for building consent. 

29.     Provision of aquatic facilities in the Bombay area is a low priority in council’s Community Facilities Network Plan.  Currently, the local board provides grant funding toward school swimming pool operational costs rather than capital development costs.  This enables community access to school swimming pools over the summer holiday period. 


 

Table 3: Advantages and disadvantages of Option 3

Option 3

Bombay School – Prepare detailed plans, structural design and specifications for a new swimming pool and changing sheds to building consent stage. Apply for building consent.

 

Advantages

Disadvantages

The pool will be available for community use outside school hours via a key system.

The school role is 366.

Participation will increase with a larger pool and a proposed learn to swim provider.

The scale / size has been designed to meet future needs of the school.

The operational model indicates the pool will be sustainable (revenue will cover depreciation of $13,000 per annum).  This assumes the school achieves sales targets for pool keys and $16,800 revenue from hire fees.

The school will raise the funds for capital expenses; the Ministry of Education will not contribute financially to the project.

Investing in an aquatic facility in this area is a low priority - no demand has been identified in the Community Facilities Network Plan in this part of Auckland.

 

 

 

 

Recommendation

30.     This project is not recommended for funding support at this time.  Although the school is following best practice project planning, investment in aquatic facilities is a low priority for council in this part of Auckland.

Option 4: Maraetai Beach Boating Club.  Renovate the toilets and changing rooms and lay a concrete pad.  High priority when assessed in August 2020 against criteria in Attachment A. 

31.     Option 4 is to renovate existing toilets and changing rooms at the clubrooms and lay a concrete pad, at a cost of $131,545.  The club owns the building which is shared with Maraetai Sailing Club.  There are 1,500 members in total.  A variety of community groups also use the clubrooms.

32.     The scope of the project includes renovating the existing toilet / changing area including changing the layout of the footprint.  A new concrete pad adjacent to the toilets /changing area is proposed.  The concrete pad will be the foundation for five showers which the club intends to construct as part of a future project; shower construction is not part of Option 4. 

33.     The existing toilet and changing area is in poor condition.  It is not fit-for-purpose as it is too small.  Ancillary facilities within clubrooms are important and the renovation will improve the functionality for clubs and school groups that use the facilities. 

34.     In March 2020, the project was assessed against criteria in the Auckland Sport Sector Facilities Priorities Plan.  The assessment panel reported the project is a “Priority Level 1”.   This means it shows alignment or strong alignment against most or all of the more detailed criteria and demonstrates a readiness to proceed with significant funding applications.    

35.     The club has applied to the New Zealand Community Trust for a grant of $50,000 towards the cost of Option 4.  New Zealand Community Trust is expected to make its decision in late September 2020.  A contribution from the local board would significantly enhance the club’s application to the New Zealand Community Trust as the club would have all the funding required to carry out the project.


 

 

Table 4: Main advantages and disadvantages of Option 4

 

Option 4

Renovate toilets/changing rooms and lay a concrete pad.

Advantages

Disadvantages

The club opens the facilities to community groups who hire out the clubrooms. 

The club has 1,500 members.  Membership has remained stable in the last three years.

Participation in water-based recreation is expected to increase over the next 20 – 30 years.

The scale of the project will better meet the needs of the user groups.

The club will maintain and renew the facilities; it allocates funds for depreciation.  A 2017 feasibility study shows that the proposed toilet and changing facilities will not affect the overall financial position of the club.

The club will contribute $35,000 to the project.  Pub Charity has granted $20,000 toward the project.

Low strategic alignment.

 

 

Recommendation

36.     This project is recommended for funding support of $46,545.  The project meets all but one of the criteria and will provide local benefit for participants in water-based recreation activities.  The provision of adequate toilets and changing rooms will be important as the local population in the wider Maraetai area is expected to increase.  

Option 5: Pukekohe Netball Centre.  Reseal one netball court with a rubber surface. Medium-high priority when assessed in August 2020 against criteria in Attachment A.

37.     Option 5 involves resealing one court at Bledisloe Park with a rubber surface, at a cost of $43,170.  There are 2,120 members at the centre with 1,240 girls aged 10 – 18 years.

38.     Pukekohe Netball Centre has 15 courts and 11 have a rubberised surface.   The location of the court proposed for resurfacing is within the centre’s leased area and is illustrated in Attachment D. 

39.     The centre wishes to minimise the physical impact from playing netball on asphalt.  Evidence shows that fewer netball players fall when playing on a rubber surface.  When they do fall, there is less impact on players due to the cushioning and shock absorption.  Young children have a better-quality experience, and this helps to keep them playing the game for longer.


 

Table 5: Main advantages and disadvantages of Option 5

Option 5

Reseal one court at Pukekohe Netball Centre with a rubber surface.

Advantages

Disadvantages

The netball centre opens the facilities to community groups who hire out the building. 

The club has 2,120 membersMembership has been stable in the last three years.

Participation in netball is expected to increase over the next 20 – 30 years.

There is space around the netball court meaning it is safer for spectators to watch when the premier grades play.

The club will maintain the surface which is expected to last nine or 10 years.

The club will contribute $10,000 to the project.

Low strategic alignment with the Auckland Netball Facilities Plan (2015).  Within the Auckland Sport Sector Facilities Priorities Plan (2017), priority 3 in Auckland is for a "general upgrade programme for community courts".

 

 

Recommendation

40.     This project is recommended for funding support of $33,170.   The project meets all but one of the criteria and a rubber surface will help reduce injuries to netball participants.  The rubber surface poses less risk of players falling and less grazing if they fall.  Studies show that the rubber helps prevent or reduce the seriousness of knee and ankle injuries as it provides cushioning and shock absorption.  It is softer on skin when falls occur, particularly for younger children.

Table 6: Summary of the recommendations for 2020/2021

Option

Name of group

Description

Project cost

Funds secured

Funds required

Recommended grant

 

2

Pohutukawa Coast Bike Club

Construct new tracks in Whitford Forest and winterproof tracks in the Maraetai/Waiho block of the forest.

The club has applied for a $150,000 grant from the Sport and Recreation Facilities Investment Fund.

$254,725

$75,000

$179,725

$70,285 

This is just over 1/3 of the $179,275 the club requires to complete the project.  Council can fund up to 100% of the project cost.

4

Maraetai Beach Boating Club

Renovate toilets and changing rooms and lay a concrete pad.

$131,545

$20,000

$111,545

$46,545 

Based on discussion with New Zealand Community Trust

5

Pukekohe Netball Centre

Reseal one netball court with a rubber surface.

$43,170

$10,000

$33,170

$33,170 

This is the balance required to complete the project

 

 

 

 

 

TOTAL

$150,000

 


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

How the proposed decision could impact on direct greenhouse gas emissions and the approach to reduce emissions

41.     The potential to increase in greenhouse gas emissions is summarised below.

Table 7: How the decision could impact green-house gas emissions

Description

How decision could impact on direct greenhouse gas emissions

Potential for

mitigation

 

Approach to reduce emissions

Option 1 - Develop Karaka Sports Park.

Potential increase from transporting materials for park development.

Low as materials will need to be delivered to the park.

Tree planting is intended on the park master plan.

Unknown as project priorities have yet to be confirmed.

Option 2 - Construct new tracks and winterproof tracks in Whitford Forest.

1.5km of the 7km of new tracks will be constructed by one small digger.  Also, gravel will be transported to the forest for winterproofing tracks. 

The remaining 5.5km of track will be constructed by hand.

There are no other mitigation measures.

Providing the tracks will encourage bike riding, which is beneficial for climate change.

Option 3 - Prepare detailed plans, structural design & specifications for a new swimming pool and changing sheds.  Apply for consent.

No impact from this part of the project.

 

NA

 

 

NA

 

 

Option 4 - Renovate the toilets and changing rooms and lay a concrete pad.

Materials will need to be transported to Maraetai.

Low as products will need to be delivered to the park.  Local contractors will be engaged.

Include in funding agreement that consideration be given to how emissions could be minimised.

Option 5 - Reseal one netball court with a rubber surface.

Potential increase from transporting the rubber mat and associated surfacing products to Bledisloe Park.

Low as the products will need to be delivered to the park.

Include in funding agreement that consideration be given to how emissions could be minimised.

 

42.     The decision has the potential to increase emissions for options 1, 2, 4 and 5.

43.     The projects are not council-led therefore emission reduction falls to the asset owner.  Funding agreements can specify that the recipient consider how emissions can be reduced throughout the project.

Effect climate change could have over the lifetime of the proposed decision and how these effects are being addressed

44.     The effect that climate change could have over the lifetime of the proposed decision and how these effects are being addressed are summarised below. 


 

Table 8: Effects of climate change and how these are being addressed.

Description

Effect climate change could have over the lifetime of the proposed decision

How effects are being addressed

Option 1 - Develop Karaka Sports Park.

 

The time frame for the decision is 50+ years. 

The effect of climate change is unknown at present.  Higher temperatures and more hot days could result in the need to provide water for club activities associated with club owned assets.

Provision will need to be made for water shortages in the design of facilities.

Option 2 - Construct new tracks and winterproof tracks in Whitford Forest.

The timeframe for the lifetime of the decision is 25 – 30 years.

Higher temperatures and more hot days during this period could result in drier tracks.  The tracks are therefore likely be used for more months of the year as the clay turns hard in hot weather. 

The club will need to manage the effects of increased track use as it occurs.

 

Option 3 - Prepare detailed plans, structural design and specifications for a new swimming pool and changing sheds to building consent stage.  Apply for building consent.

The timeframe for the lifetime of the decision is approximately 3 months.

For the continuation of planning for the pool, warmer weather could:

-   Increase water temperature

-     increase water evaporation requiring more water than expected.

The school is considering the collection of rainwater to supplement water supply. 

Pool covers will be used to reduce the loss of heat from the water and assist with reducing water evaporation when the pool is not in operationSolar panels will be used to heat the pool water to reduce the energy consumption.

Option 4 - Renovate the toilets/ changing rooms and lay a concrete pad.

The time frame of the decision is approximately 50 years.

Climate change could cause sea levels to rise.  The high tide level is approximately two metres below the pavilion floor. 

Should water shortages continue in this area, water restrictions could be implemented for the club.

The proposed toilet /changing area and concrete pad are on the same level as the pavilion but further back from the water.

 

 

The design of the proposed structure includes collection of rainwater from the roof.

Option 5 - Reseal one netball court with a rubber surface.

The time frame for the decision is nine to ten years.  The supplier confirmed there will be no effect on the rubberised surface due to climate change.  The surface is designed to withstand a high temperature.

NA

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

Develop Karaka Sports Park (Option 1)

45.     The Community Facilities team is leading the implementation of the Karaka Sports Park Master Plan.  The team recommends the local board defers a decision on funding through work programme item 63 until decisions have been made on funding through the long-term plan.

46.     The project will be considered via council’s long-term planning process which commences in November 2020.


 

Reseal one netball court with a rubber surface at Pukekohe Netball Centre (Option 5).

47.     The proposed netball court is located within the club’s leased area.   The land use advisory team confirmed that landowner approval is not required for this project.

Council Controlled Organisations

48.     The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

49.     The input and views of the local board were received at a workshop held on 1 September 2020.  Options presented to the local board focused on the high, medium high and medium priorities.

50.     The board indicated informal support of options 2, 4 and 5.

51.     The board has previously provided grant funding to the Pohutukawa Coast Bike Club for track construction.  It supports funding more track development, subject to additional grant funding from the Parks Arts Community and Events Committee.

52.     The local board acknowledged that Maraetai Beach Boating Club’s facilities are used by the community, including use by the Sunset Beach Surf Life Saving Patrol.  The view is that this is likely to continue given that the population is expected to increase.

Tauākī whakaaweawe Māori

Māori impact statement

53.     The Franklin Sport and Active Recreation Facilities Plan guides decision making to increase community participation in sport and recreation, including an increase in participation for Māori. 

54.     Within the Franklin Local Board area, 15% of the population is Māori

55.     Sport New Zealand reports participation levels for the general Franklin population but not specifically for Māori residents.  Based on the information available for Franklin residents, investment in planning for resealing a netball court could have the highest direct impact on Māori participation.  This assumes the percentage of Māori participation is similar to that of the general population.

56.     Within the local board’s Māori Responsiveness Action Plan, the proposed action for sport and recreation is “Support sports and recreation to increase initiatives designed to increase Māori wellbeing.  The focus is on initiatives designed to encourage residents to be physically active.  Although the options for work programme item #63 are not initiatives, investment in facilities can enable sport and recreation initiatives. 

Ngā ritenga ā-pūtea

Financial implications

57.     Franklin Local Board has budgeted $150,000 in line item 63 within its 2020/2021 work programme.   

58.     Recommendations for grant funding total $150,000.

59.     A grant will qualify as a ‘donation’ for tax purposes.  This means the Auckland Council group of organisations will benefit from a tax credit of 28 cents in the dollar.  The tax credit will be offset against any income tax liability the council group incurs.

60.     The recommendations do not give rise to any major financial risks or obligations to contribute towards any future cost of maintenance or renewals.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Pohutukawa Coast Bike Club Project (Option 2)

61.     Pohutukawa Coast Bike Club applied for $150,000 in funding to the Sport and Recreation Facilities Investment Fund.  The Parks, Arts, Community and Events Committee will consider a funding application from the club in October 2020. 

62.     There is a risk that the Parks Arts Community and Events Committee doesn’t grant funds from the Sport and Recreation Facilities Investment Fund in October 2020.  The risk will be significantly mitigated by local board partnership investment in the project.

Maraetai Beach Boating Club Project (Option 4)

63.     The club has applied to the New Zealand Community Trust for a grant towards the cost of the project.  There is a risk that the club won’t secure grant funding from this funder.  This has been mitigated through an indicative conversation with a grants administrator who confirmed there is alignment with the trust’s application assessment criteria.  However, the trust has a decision-making process it is required to follow, and a positive outcome can’t be guaranteed.

64.     Should the club’s application to the New Zealand Community Trust not be successful, the club will apply to other funders to secure the funds required to complete the project.

Other risks and mitigation

65.     Potential risks from investment will be mitigated by having a signed funding agreement with each of the organisations recommended for grant funding.  The funding agreement will state how the funding is to be used.  Where a grantee requires additional funds to complete a project, such as the Pohutukawa Coast Bike Club, the grant will be released once the grantee provides confirmation that the balance to complete a project has been secured.

66.     The sport and recreation team has prepared and managed many similar funding agreements.  The risk of not achieving the expected outcomes from the recommended grant funding is expected to be low.

Ngā koringa ā-muri

Next steps

67.     The successful organisation/s will be required to enter into a funding agreement which includes the terms and conditions of the grant funding.

68.  Staff from the Sport and Recreation Team will keep the local board informed on the project’s progress through local board reporting.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Criteria used to assess sport and recreation facility development projects (approved by Franklin Local Board).

143

b

Franklin Local Board grant recipients - grants for sports facilities from 2015/2016 to 2019/2020.

145

c

Location of proposed tracks and tracks to be winterproofed - Whitford Forest.

147

d

Pukekohe Netball Centre, Bledisloe Park.  Location of netball court to be resealed.

151

     

Ngā kaihaina

Signatories

Author

Rose Ward - Sport and Recreation Advisor

Authorisers

Dave Stewart - Manager Sport & Recreation

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

 


Franklin Local Board

22 September 2020

 

 

Attachment A – Criteria used to assess sport and recreation facility development projects (approved by Franklin Local Board).

Criteria

Key Guiding Considerations

Score out of 100

Weighting (%)

Sharing Facilities

·      Level of willingness to operate under a shared facility/multisport arrangement.

·      Is the club is seeking genuine partnership with other codes and clubs for the development of this facility? 

 

Note: Some clubs may not be able to operate under this model for reasons such as Health and Safety (i.e. Gymsports) such codes will not be unduly disadvantaged by this criterion.

·     

·      10

Current Participation / Membership

·      Total active membership - For maximum score total playing membership greater than 750

·      Total junior membership (relative to the demographic profile of the code) - For maximum score greater than 500 juniors. If less than 500 juniors calculate score as ratio of the total membership.

·      Growth in membership in the past 3 years  (in actual numbers)

·     

·      15

 

·     

Projected Participation / Membership

·      Does the facility have a catchment which will extend into a known Council growth area?

·      Level to which population / demographic projections support the facilities / clubs membership increasing.

·      Degree to which external factors are likely to erode membership in the future.

·     

·      15

Level of Strategic Alignment

·      Level of alignment to local, regional and national facility strategies, code development strategies and Council plans and strategies.

·      How well does the facility contribute to an integrated local facility network?

·     

·      10

Appropriate scale of facility 

·      The spaces and size of the facility is core to the delivery of the sport and appropriately scaled.

·     

·      10

Sustainability of the facility

·      How sustainable is the facility likely to be (considering partnerships, trends, financial issues etc)?

·      Is the club a strong club overall with a strong future?

·      Will the facility enhance the future delivery and operation of the sport(s)?

·     

·      20

Capital funding

·     What ability do proponents have to assist with capital funding themselves (i.e. not including public funding)?

·     Are the required funding splits realistic within the projects development timeframes?

·     

·      20

 


Franklin Local Board

22 September 2020

 

 

Attachment B –Franklin Local Board grant recipients – grants for sports facilities, 2015/2016 – 2019/2020

2015/2016

·   Pukekohe Netball Centre: $84,738.98 toward the upgrade of a toilet block.  This was due to demolition of an old cricket pavilion at Bledisloe Park, adjacent to the netball courts.  The cricket pavilion included toilets that were used by members of the netball centre and visitors.

2016/2017

·   Pukekohe Rugby Football Club: $89,000 toward construction of new clubrooms at Colin Lawrie Fields.  The new clubrooms are used by Pukekohe Rugby Club and Pukekohe Softball Club.  The project was completed in October 2019.

2017/2018

·   Pukekohe Netball Centre: $99,000 toward the extension of the netball canopy at Bledisloe Park, Pukekohe.  Pukekohe Netball Centre completed the project in March 2019.

·   Franklin Agricultural and Pastoral Society: $78,750 toward a toilet / shower block at Pukekohe Showgrounds.  The society purchased a building which was transported to the showgrounds. 

2018/2019

·   Franklin Agricultural and Pastoral Society:  An additional $36,200 was granted in 2018/2019 to get the toilet/shower block referred to above operational.  The project was completed in November 2019.

·   Waiuku Netball Centre: $50,000 towards resealing two netball courts at the centre.  The club expects to complete the project in 2020.

·   Surf Life Saving Kariaotahi: $32,900 toward planning costs associated with new clubrooms.  An additional $1,314,965 has been granted by Auckland Council via the Surf1020 project.  The club is fund raising for the balance required.

·   The Clevedon Sports Club Society: $25,863 to complete a deck and storage area at the Clevedon Bowling Club.  The project was completed in October 2019.

·   Counties Manukau Tennis Association: $25,000 toward completing a needs assessment, feasibility study and business case for a new tennis facility in Pukekohe.  This project started in October 2019 and will continue in 2020.

·   Pohutukawa Coast Mountain Bike Club: $40,000 toward track construction in the Maraetai/Waiho block of Whitford Forest.  Eight of the nine tracks were completed by October 2019.  The final track requires funding to complete and the club has applied to the Sport and Recreation Facilities Investment Fund to seek the funds.

2019/2020

·    Counties Manukau Hockey Association: $50,000 toward the renewal of a hockey turf at Rosa Birch Park, Pukekohe.  This project was completed in July 2020.

·    Franklin Gymnastics Incorporated: $50,000 toward updating its feasibility study and preparing a business case for a gymsports facility.

 

 


Franklin Local Board

22 September 2020

 

 

Attachment C – Location of proposed tracks and the tracks to be winterproofed - Whitford Forest

                       

                        Whitford/ Te Maraunga block

 

                       

                        Maraetai/ Waiho block

 

 

Proposed 1.5km track in Whitford / Te Maraunga block

A grade 3-4 circuit in recently logged, now scrub forest.  Eastern area of Whitford/ Te Maraunga block.

 

 

 

 

 

 

 


Proposed 3km of track in Whitford /Te Maraunga block

Two grade 3 trails close to main car pack on Whitford-Mareatai Road. 

 

 


Proposed 3km of track in the Maraetai/ Waiho block

Two grade 2/3 tracks, each is 1.5km long. 100m decent down the same valley – southern aspect of Maraetai / Waiho block.

 

 

 

 

 

 

 

 

 

 

 


 


Proposed winterproofing of tracks in Maraetai / Waiho block of Whitford Forest

The tracks proposed for winterproofing are on a winter circuit encompassing the current tracks Ground Zero, Sweet As and Tunnel Vision.

 

 

 

Ground Zero trackTunnel VisionSweet As

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Franklin Local Board

22 September 2020

 

 

Attachment D – Pukekohe Netball Centre, Bledisloe Park. 

Location of netball court to be resealed.

 

Court 1a,Grandstand,Court 1a (to be resealed) 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 



Franklin Local Board

22 September 2020

 

 

Franklin Local Board Māori Responsiveness Action Plan Achievements

File No.: CP2020/12234

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the local board on the achievements of the Franklin Local Board Māori Responsiveness action plan for the 2019/2020 financial year and seek approval for the proposed recommendations.

Whakarāpopototanga matua

Executive summary

2.       In 2018, the Franklin Māori Responsiveness Action Plan (Action Plan) was adopted by the Franklin Local Board. The Action Plan outlined three focus areas;

·        grow respectful and reciprocal relationships

·        celebrate Māori culture and practices and

·        empowered and future ready.

3.       This report is to provide an update to the board on the Action Plan’s achievements for the 2019/2020 financial year. The achievements will be highlighted through each focus area. In total there are eight main achievements to highlight.

4.       The methods used to gather information on the achievements was completed through desktop research and online interviews with the Franklin Local Board Services team, the Franklin Strategic Broker within the Community Empowerment team and a workshop session with the Franklin Local Board.

5.       Staff have suggested improvement areas to the Action Plan, including;

·        a stronger emphasis on accountability and monitoring

·        greater socialisation of the plan with named departments

·        communication with mana whenua who have contributed to the content of the Action Plan, to update them on progress and demonstrate progress.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      retain and further develop the Franklin Local Board’s Māori Responsiveness Action Plan by incorporating an annual refresh, with a further review of the plan’s progress in conjunction with mana whenua in 2022. 

b)      share annual achievement reports with mana whenua and mataawaka who took part in the foundational report.

 

Horopaki

Context

6.       In 2012, the Governing Body adopted Whiria Te Muka Tangata, the Māori Responsiveness Framework. The framework outlined three goals: An Empowered Organisation, Effective Māori Participation and Strong Māori Communities. This framework combined the statutory obligations of Auckland Council and Council Controlled Organisations to then develop Māori Responsiveness Plans.

7.       In 2018, a strengths-based survey was completed to develop a Foundational Work for Māori Aspirations Plan (Aspiration Plan) for the Franklin area (see Attachment A). The Aspiration Plan informed the content of the Franklin Māori Responsiveness Action Plan (Action Plan).

8.       In 2018, the Action Plan was adopted by the Franklin Local Board (see Attachment B). The Action Plan outlined three focus areas:

·        grow respectful and reciprocal relationships

·        celebrate Māori culture and practices and

·        empowered and future ready.

9.       In 2019, the council organisational strategy evolved from a focus on Māori responsiveness to delivering Māori outcomes with and for Māori. This is a result of 65% of council’s Māori responsiveness plan actions relating to empowering the organisation. As a result, there was a need to broaden the focus from Māori responsiveness to delivering Māori outcomes with and for Māori.

10.     In August 2020, the Parks, Arts, Community and Events Committee adopted Kia ora Tāmaki Makaurau, the Māori outcomes framework which included performance measures (PAC/2020/37). The measures are subject to further refinement under the Long-Term Plan process.

11.     This report provides an update on the Franklin Local Board’s Māori responsiveness action plan achievements for the 2019/2020 financial year and proposed recommendations for next steps.

Method

12.     The following methods were used to inform this report;

·        review of the Foundational Work for Māori Aspirations plan report and the Franklin Māori Responsiveness Action plan.

·        online face to face interviews with the Franklin Local Board Services team and the Franklin strategic broker.  

·        Workshop with the Franklin Local Board on the findings of the Action Plan achievements in September 2020.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     There have been some important achievements over the last year which are outlined by focus area as follows.

Grow respectful and reciprocal relationships

Achievement 1: Adoption of the plan

14.     A commitment to grow respectful and reciprocal relationships was expressed through the adoption of the Franklin Local Board Māori Responsiveness Action Plan. This is an important foundational step for the board to start a journey towards being more responsive to Māori. As a result, it has provided a road map for the board and has brought Māori responsiveness to the fore. 


 

Achievement 2: Present draft Local Board plan to mana whenua

15.     On 14 July 2020, the Franklin Local Board chair presented the draft Franklin Local Board Plan to mana whenua. Franklin Local Board members had participated in earlier hui where mana whenua had presented their priorities to local boards, and the July hui was a great opportunity to share with mana whenua what the local board had heard previously and reflect on how the local board is working toward being responsive to Māori. In addition, the draft plan proposes initiatives to deliver Māori outcomes with and for Māori.

16.     Mana whenua representatives who attended the hui were positive about what the Franklin Local Board had presented. They shared some general feedback and undertook to submit further on the draft local board plan. It was a significant event for rangatira ki te rangatira (chief to chief) to share their mahi (work) with one another, kanohi ki te kanohi (face to face).

Achievement 3: Te Kete Rukuruku

17.     Te Kete Rukuruku is a project to rename parks in the Franklin Local Board area with a te reo Māori name. The Māori names are to be gifted to the local board by mana whenua. These names will highlight the vast history and knowledge of the area from a Te Ao Māori world view. This project aligns to council’s Auckland Plan objective of te reo Māori being seen, heard, learnt, and spoken in the region. The Franklin Local Board commenced participation in this programme in 2018/2019, offering over 100 parks and reserves for naming consideration. The board has committed to ongoing involvement in the programme in 2019/2020 through the local board work programme.

Celebrate Māori culture and practices

Achievement 4: Incorporation of tikanga Māori at inaugural ceremony

18.     The incorporation of tikanga Māori processes in the Franklin Local Board inaugural meeting held in 2019 after the local government elections was a highlight. The Franklin Local Board chair responded to mana whenua in his opening address in te reo Māori. It was a significant occasion celebrating Māori culture and practice at the inaugural meeting of the Franklin Local Board as newly elected members of Auckland Council. New local board member, Logan Soole, completed his swearing-in oath in te reo Māori.

Achievement 5: Māori road naming opportunities

19.     In supporting our unique Māori culture and identity, which is a point of difference in the world, the local board has been vigilant in ensuring developers engage with mana whenua on names for new roads as set out in the Road Naming policy. In addition, the local board has selected a number of Māori road names, where these have been suggested by mana whenua. This is a proactive response to celebrating Māori heritage, culture and identity.

Empowered and future ready

Achievement 6: Hūnua trail

20.     The Hūnua trail is an important initiative to highlight. The trail project has been promoted by the local board as an opportunity to share Māori identity and as an economic development platform for mana whenua. The local board has recently met with Ngai Tai ki Tāmaki to discuss shared aspirations and will continue to progress the project with mana whenua, including Ngāti Tamaoho, Ngaati Whanaunga and Ngāti Pāoa. This project has the potential to set a precedent for how other local boards and mana whenua can work together in partnership to achieve such a goal.

Achievement 7: Te Ara Rangatahi

21.     Te Ara Rangatahi (TAR) is a Waiuku-based youth led organisation which develops the aspirations of local rangatahi. The local board has funded TAR to deliver their skills development programme through The Southern Initiative (TSI) Youth Connections work programme. TAR has delivered on their projects and have presented to the local board on a number of occasions. This is an important relationship to foster and empower, as the local board recognises the potential of this group to grow the next generation of Māori and community leaders. 

Achievement 8: Waiuku Trails Collaboration

22.     The Waiuku Te Ara Hikoi (Waiuku Trails Plan) is an aspirational local path plan for the Franklin Local Board area and is part of the Auckland Council local paths programme currently being delivered as a community-led project, with the support of Franklin Local Board. The community is working closely with Ngāti Te Ata Waiohua to ensure that any cultural sensitivities or sites of significance to Māori are treated in the appropriate manner, and it is anticipated that the project will provide a platform to tell local stories about sites of significance in Waiuku.

Improvements

23.     Staff that are working to support delivery of the Franklin Māori Responsiveness Action Plan have been interviewed as part of this report. Staff identified a few improvement areas that, if adopted, may improve delivery performance. These findings are outlined below.

Finding 1: Lack of accountability

24.     The Action Plan identified interested partners by department, rather than named teams or roles. There was uncertainty as to whether the department mentioned in the plan even knew they had an action assigned to them. To strengthen activity, it is recommended that the plan is socialised with relevant departments by Local Board Services as part of the work programming process to improve delivery support.

Finding 2: Lack of monitoring

25.     There are no monitoring mechanisms in the Action Plan. If something is not monitored it cannot be measured. A recommendation is to utilise Kia ora Tāmaki Makaurau (see Attachment C) to measure and report future achievements. This could provide strategic direction for future Māori outcomes mahi (work).

26.     Another approach that was highlighted at the September Franklin Local Board workshop was for enhanced reporting of achievements of local Māori outcomes to the board. This would be beneficial as the local board would have more awareness of the work and be able to monitor accordingly. Monitoring the local work of the council organisation is a key role of the local board.

Finding 3: Factor-in the evolution from Māori responsiveness to Māori outcomes

27.     In 2019, an organisational strategy evolved from Māori responsiveness to achieving Māori outcomes with and for Māori. This is due to 65% of council’s Māori Responsiveness plan actions being internally focused on empowering the organisation. This triggered a need to change the focus from Māori responsiveness to being more external facing, delivering Māori outcomes with and for Māori communities.

28.     The Action Plan focused on growing respectful and reciprocal relationships. With a Māori outcome lens, this is about developing constructive relationships between the local board and Māori, and then taking it a step further to deliver tangible outcomes with and for Māori.

Finding 4: Share achievements report with mana whenua who took part in the foundational report

29.     There is uncertainty around whether Māori who participated in the foundation work that informed the Franklin Local Board action plan have been informed of next steps. A recommendation is to share this and future achievement reports with local iwi Māori. This would be an acknowledgement of their contribution and will build on the relationships started when feedback was sought. In addition, this will demonstrate local board commitment to responding to Māori feedback.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30.     The Franklin Local Board draft plan has a commitment to kaitiakitanga. This is an important step in focusing on more sustainable and environmental approaches to the protection of Tāmaki Makaurau and Aotearoa in partnership with Māori.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31.     When this report was developed the council group impacts and views were presented to the Franklin Local Board in a workshop. Views were shared from the Franklin Local Board and incorporated in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32.     The Franklin Local Board continues to support Māori outcomes through its plans and work programmes.

33.     On 2nd September, some local board members shared views of focusing on “grow respectful and reciprocal relationships” as the most important area for the local board to prioritise.

34.     It was suggested that the local board consider engagement opportunities and explore further local board programmes to strengthen respectful and reciprocal relationships.

Tauākī whakaaweawe Māori

Māori impact statement

35.     The Franklin Local Board is committed to Māori responsiveness as seen through their Action Plan and is continuing to accelerate progress through the Franklin Local Board Plan.

36.     Some examples outlined in the Franklin Local Board Plan, are kaitiakitanga outcomes with protection of our environment and support for expression of Māori identity in our communities.

Ngā ritenga ā-pūtea

Financial implications

37.     The local board committed $10K LDI Opex to the delivery of the Franklin Maori Responsiveness Action Plan in the 2020/2021 financial year as part of the community services work programme which was adopted in August 2020, as well as committing to a range of other initiatives and projects that support delivery of plan focus areas.

38.     Possible funding for Māori outcomes can be achieved through the $150 million Māori outcomes Long Term Plan funding. This is available for Auckland Council projects that are contributing and delivering on achieving Māori outcomes with and for Māori. The main group who oversee this fund is the Māori Outcomes Steering Group.

39.     Other areas of further potential funding include future work programme allocations and the Long-Term Plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     A risk might be discontinuing progress on what has been achieved already. A mitigation for this is if officers continue updating the Franklin Local Board on its achievements with Māori responsiveness and Māori outcomes.

Ngā koringa ā-muri

Next steps

41.     The Franklin Local Board Services team will continue to report back to the Franklin Local Board on the Action Plan achievements on a bi-annual basis.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Foundational work for Māori aspirational plan

159

b

Franklin Māori Responsiveness action plan

161

c

Kia Ora Tāmaki Makaurau - Māori outcomes performance measurement framework

173

     

Ngā kaihaina

Signatories

Author

Simone Tongatule - Strategy & Policy Intern

Authoriser

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


Franklin Local Board

22 September 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Franklin Local Board

22 September 2020

 

 

Feedback on the Regional Facilities Auckland (RFA) local board engagement plan

File No.: CP2020/12848

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Franklin Local Board’s feedback on the Regional Facilities Auckland (RFA) local board engagement plan.

Whakarāpopototanga matua

Executive summary

2.       Franklin Local Board provided feedback in August 2020 to the Regional Facilities Auckland local board engagement plan. This feedback is included as Attachment A to this report.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      note the Franklin Local Board feedback on the Regional Facilities Auckland (RFA) local board engagement plan (included as Attachment A of the report).

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Feedback on the Regional Facilities Auckland (RFA) local board engagement plan

191

     

Ngā kaihaina

Signatories

Author

Denise  Gunn - Democracy Advisor - Franklin

Authoriser

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 

Project Streetscapes: Weed Management report

File No.: CP2020/12667

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek feedback from local boards on the recommended regional methodology to edge and maintain weeds on footpaths, berms and the kerb and channel on more than 5000km of urban roads in the Auckland region.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council manages edges and weeds on footpaths, berms and the kerb and channel in the urban road corridor for statutory, asset protection, amenity, and health and safety outcomes.

3.       The service level for weed management on berms and in the kerb and channel is the same across Auckland. However, the methodologies for edging and weed control on hard surfaces, either plant-based, synthetic herbicides or thermal, e.g. hot water/steam, differ between local board areas. In some cases, different methods are used within the same local board boundaries. This reflects the continuation of legacy council approaches.

4.       In April 2019, Auckland Transport transferred services and budget to the council’s Community Facilities department to manage weeds within the road corridor on their behalf. Auckland Transport retains responsibility for the road corridor as per the Local Government Act 1974 and the Land Transport Act 1998.

5.       The transfer was completed as part of Project Streetscapes (which did not include the Hauraki Gulf Islands), a variation to the Community Facilities outcome-based maintenance contracts. Part of the project included developing recommendations for a regionally consistent approach for edging and weed control on hard surfaces in the road corridor.

6.       Community Facilities has continued with the legacy approach to weed control while completing a review of weed management methodologies. The scope of the review and recommendations are for edging and weed control on hard surfaces within the urban road corridor, excluding the Hauraki Gulf Islands. Rural roads are not included due to differences in population, roading infrastructure and land use in rural areas.

7.       The evaluation criteria for the review’s recommendations include environmental impacts, community input, the council’s commitment to reduce carbon emissions in Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan and the objectives of the council Weed Management Policy for effective, efficient, and sustainable outcomes.

8.       A council People’s Panel survey was conducted in October 2019 as one mechanism to gauge how Aucklanders feel about managing weeds on footpaths and kerbs (see Attachment A).

9.       The recommendation of this review is for a combination of plant-based herbicide with spot spraying of glyphosate for difficult to manage weeds. This is estimated to lead to a reduction in glyphosate, carbon emissions and water usage across the region while achieving effective control. This approach is estimated to be achievable within existing operational budgets.

10.     Feedback is sought from local boards to be included in the recommendation to the Governing Body on a standardised approach for edging and weed control on hard surfaces in the road corridor (see Attachment B). This will be presented at the Environment and Climate Change Committee on 12 November 2020.

11.     Should a local board choose to utilise alternative methodologies to those agreed, they have the option of using locally driven initiative (LDI) funding to cover the cost difference between the agreed regional weed management method and the alternative.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      provide feedback on the recommended approach to a standardised methodology to managing weeds on footpaths, berms and the kerb and channel across more than 5000km of urban roads.

 

 

Horopaki

Context

12.     Community Facilities carries out edging and weed management on footpaths, berms and the kerb and channel across more than 5000km of Auckland urban roads. This is done for asset protection and amenity, as well as health and safety outcomes, including:

·        preventing root intrusion causing damage to the road surface, kerb and channel, footpaths and other road assets

·        ensuring vegetation growing in the kerb and channel does not interfere with water flow

·        ensuring the safety of pedestrians and road users by maintaining clear sight-lines and minimising trip hazards

·        maintaining the streetscape in a tidy and aesthetically pleasing condition.

13.     Auckland’s moderate and wet climate makes the area particularly vulnerable to the detrimental effects of weeds. The climate causes vigorous growth, easy establishment, and increased infestation of weeds. The road corridor provides a dynamic environment for the spread of weeds including through vehicle and water dispersal.[1]

14.     Uncontrolled weeds on footpaths and the kerb and channel cause damage that can lead to increased repairs and renewals with a funding and environmental impact. This damage may create trip hazards, putting people at risk.

15.     Agrichemicals are used for edging and weed control in the urban road corridor. Edging is required on both sides of the road, which is over 10,000km of footpaths and berms. The Auckland Council Weed Management Policy guides the use of herbicide by the council and supports best practice weed control.[2] All agrichemical use must follow the rules of the Unitary Plan, which ensures that, when used correctly, agrichemicals can make a positive contribution to sustainable land use.[3]

16.     The outcome-based contract specifications for the road corridor do not permit herbicide application outside schools or early learning services on days that these institutions are in use. There are limitations on the time of spraying in urban areas and the contract specifications include instructions to not complete weed control where the berm is clearly being maintained by the adjacent property owner.[4]

17.     All of Auckland is covered by a ‘no-spray register’ for berms adjacent to private property. Any resident who agrees to manage weeds to a specified standard can apply to ‘opt out’ of weed management completed by the council, through recording their intent on the no-spray register. Residents can register through a dedicated form on the council website or through the council call centre.

Tātaritanga me ngā tohutohu

Analysis and advice

Weed management in the road corridor

18.     The service level outcomes for weed management on berms and in the kerb and channel are the same across Auckland. However, the methodologies for their maintenance, either plant-based, synthetic herbicides or thermal, e.g. hot water/steam, differs between local board areas. In some cases, different methods are used within the same local board boundaries. These differences reflect the weed control methods and herbicides that were used by the legacy councils of Auckland City Council, Manukau City Council, Waitākere City Council, North Shore City Council, Papakura District Council, Rodney District Council and Franklin District Council prior to amalgamation.

19.     In April 2019, Auckland Transport transferred services and budget to the council’s Community Facilities unit to manage weeds within the road corridor. Auckland Transport retains responsibility for the road corridor as per the Local Government Act 1974 and the Land Transport Act 1998.

20.     Weed management on footpaths, berms and the kerb and channel is now part of the outcome-based Full Facilities contract for streetscapes. These include pest plant control, mowing, town centre cleaning, and waste removal completed on behalf of Auckland Transport.

21.     Community Facilities has continued with the legacy approach for edging and weed control on hard surfaces, while completing a review of the methodologies with a view to making recommendations to the Environment and Climate Change Committee for a consistent regional approach. The scope of the review and recommendations is only for the urban road corridor and does not include rural areas or the Hauraki Gulf Islands. This reflects the differences in population, roading infrastructure and land use in rural areas.

Comparison of weed management methodologies

Synthetic herbicide – glyphosate

22.     The synthetic herbicide used for edging and weed management on footpaths, berms and the kerb and channel in the urban road corridor in Auckland is glyphosate. Glyphosate is used by the council for weed management on parks and reserves, and by most road controlling authorities in New Zealand to control vegetation in the road corridor.[5]

23.     Glyphosate is a low toxicity broad-spectrum non-selective herbicide which is particularly effective on broadleaf weeds and grasses. Glyphosate is a systemic herbicide that is absorbed through green plant tissue and is then translocated throughout the plant, including the root system, to kill the entire plant.[6]

24.     Glyphosate is diluted with water and applied via foliar spray with a small left-hand steer vehicle in the urban road corridor. It is the most cost-effective method as it needs to be applied less frequently than other methods. In the urban road corridor, spot spraying with glyphosate typically occurs six times per year to achieve the desired level of service.

25.     There is some community and international debate about the health risk of glyphosate with several regions no longer using, or minimising the use of, glyphosate for weed control in public areas.

26.     Auckland Council’s agrichemical use is guided by the New Zealand Environmental Protection Agency (EPA) in their role as the regulator of hazardous substances in New Zealand. The EPA gathers information from multiple credible sources when deciding whether substances are safe to use. The EPA has granted approval for the use of glyphosate-containing substances in accordance with the EPA code of practice. Should the EPA change their position on glyphosate, the council would respond appropriately.

27.     In October 2019 the EPA stated the following:

Products containing glyphosate are considered safe, provided that all of the rules around their use are followed. …We are aware that some reports linking glyphosate to health impacts are causing concern. We are in alignment with the vast majority of regulatory bodies around the world – including in the European Union, United States, Australia and Canada - which agree that glyphosate is unlikely to cause cancer.[7]

28.     For all agrichemical use, the council complies with the Environmental Protection Agency Code of Practice (NZS 8409:2004 Management of Agrichemicals) for the storage, mixing, use, disposal and certification of contractors.

29.     Glyphosate is strongly absorbed into soil and has no residual activity.[8] Community Facilities only uses approved formulations of glyphosate, with no human hazard ratings, within the road corridor.[9] While the formulation being used within the road corridor is also approved for use in the aquatic environment, it does have a hazard rating for toxicity for aquatic life at high concentrations.[10] As per the Code of Practice, glyphosate is only used in appropriate weather conditions to minimise spray drift by rain and wind.

30.     A caution for the use of glyphosate is the development of resistance in some weed species.[11]

31.     Local boards that use spot spraying of glyphosate for weed management include Franklin, Henderson-Massey, Howick, Māngere-Ōtāhuhu, Manurewa, Ōtara-Papatoetoe, Papakura, Rodney, Waitākere Ranges, and Whau. All methodologies include some mechanical removal of weeds.

Plant-based herbicide

32.     Plant-based herbicides used in the urban road corridor include Biosafe and Bio Weed Blast. The active ingredient is a fatty acid which is a contact herbicide. When applied to weeds, it burns off the foliage, thus preventing or reducing seed production and restricting growth.

33.     As plant-based herbicides are not systemic, i.e. they do not kill down to the root, they must be applied more frequently than glyphosate to meet service levels. Although they can kill annuals, generally they will not kill longer-lived mature perennial weeds, as they re-sprout from specialised (e.g. rhizomes) root tissue after the foliage has been burned off. Fatty acid-based herbicides need to be applied to young or small plants for acceptable weed control.[12]

34.     Plant-based herbicides are diluted with water and applied via foliar spray with small left-hand steer vehicle in the urban road corridor, approximately 12 times per year. The exclusive use of plant-based herbicide is approximately three times more expensive than glyphosate because of the additional frequency and quantity of product required.[13] There is an additional cost consideration due to the corrosive impact of the fatty acid on equipment which needs to be replaced more regularly.

35.     While plant-based herbicides are inactivated on contact with the soil and have no residual activity[14], there is a health and safety risk to be managed by the operators. The active ingredient is an eye, skin and respiratory irritant. There is a strong notable odour from plant-based herbicide which can be, and has been, the source of complaints from the public.

36.     For all agrichemical use, the council complies with the Environmental Protection Agency Code of Practice (NZS 8409:2004 Management of Agrichemicals) for the storage, mixing, use, disposal and certification of contractors.

37.     Plant-based herbicide is approved for use in Auckland and has been used since prior to amalgamation. Although there are no restrictions imposed by the EPA for application within the road corridor, the products have a hazard rating for toxicity for aquatic life. Instructions from the manufacturer include applying when conditions are dry, and rain is not expected in the road corridor within the next two hours.[15]

38.     Local boards that use plant-based herbicide exclusively, include Albert-Eden, Puketāpapa, Waitematā (excluding the central business district), Waiheke and Ellerslie in Ōrākei. All methodologies include some mechanical removal of weeds.

Thermal – steam and hot water

39.     Thermal technologies include steam and hot water. Water heated to high temperatures is applied to weeds with a hose and lance to destroy the foliage. Thermal weed management leaves the roots primarily untreated.[16]

40.     Thermal technology requires significant water use, using between 10-12L of water per minute.[17] Non-potable water sources can be used to mitigate demand on treated water sources, however non-potable water is not currently available in most areas of Auckland. This leaves the implementation of this method vulnerable to water restrictions as we have seen in 2020.[18]

41.     This method utilises mobile diesel boilers to heat water to 98 degrees. Diesel boilers use up to 9L[19] of diesel an hour with associated carbon emissions of 24kg.[20] Thermal technology is more expensive than herbicide. A two-person team is required, and the application rate is slower as it requires a prolonged application to cover the foliage. Application speeds are approximately 1.1km/hr[21] for thermal compared to 1.8km/hr for herbicide.[22] Like plant-based herbicide, thermal weed management needs to be applied more frequently, approximately 12 times a year, to meet weed management service levels.

42.     Local boards that use thermal technology include Devonport-Takapuna, Kaipātiki, parts of Upper Harbour and Hibiscus and Bays. There is some use of spot spraying of glyphosate to address persistent weeds. All methodologies include some mechanical removal of weeds.

 

 

Thermal – hot foam

43.     A product called Foamstream has been trialled in Auckland in 2020. Foamstream is a soluble concentrate which is added to hot water to create a foam and has been used in the United Kingdom for weed management. [23] The foam acts as an insulator to keep the heat higher for longer. The manufacturer claims that the use of foam could reduce the frequency of treatment cycles compared to using steam/hot water alone. A review of the trial is currently underway and, if the product proves suitable, staff will seek approval from Auckland Transport and Healthy Waters for its use in the road corridor.

Combination of synthetic and plant-based herbicide

44.     This approach uses a combination of both glyphosate and plant-based herbicide. Plant-based herbicide is applied throughout the year to manage weeds, with the use of glyphosate by spot spraying at peak weed growing times on difficult to control weeds.

45.     An integrated approach results in a reduction of both products and provides more effective control of persistent weeds than by using plant-based herbicide alone. This methodology is used in the Auckland Botanic Gardens to reduce the use of glyphosate. The use of herbicide with a different mode of action in combination with glyphosate is one of the main strategies to avoid glyphosate resistance.[24]

46.     Local boards that use a combined approach include Maungakiekie-Tāmaki and Ōrākei (except for Ellerslie where only plant-based herbicide is applied). All methodologies include some mechanical removal of weeds.

Methodology comparison

47.     In 2015, a comparison of methodologies was completed (see Attachment C). The data in the table was reviewed by Price Waterhouse Coopers (PWC) and the effectiveness, environmental and human health information was independently peer-reviewed by the firm AECOM.

48.     For the current review, further analysis was completed to estimate quantities of water, herbicide and operational carbon emissions per methodology. This reflects the council’s commitments within Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan[25], the Auckland water efficiency strategy and the Weed Management Policy. The data on herbicide volumes has come from contractor reporting for the urban road corridor (as the data includes pest plant control, the use for edging and hard surfaces is expected to be lower). Water usage and fuel consumption are from product specification sheets and supplier data. These are estimates only, with volumes of herbicide and water varying by area, season and weed levels.

49.     For the purpose of this review, updated supplier costings for a regionally consistent approach were requested. The difference in pricing for alternative methodologies compared to glyphosate was expected, reflecting the different frequencies and volume of product needed. For plant-based weed control to achieve similar outcomes, more frequent treatments are required than glyphosate, thereby increasing the costs of materials, labour and fuel. Thermal technology is applied at the same frequency as plant-based herbicide, 12 times a year, with a slower application rate requiring a two-person team. These are estimates only and may not include costs for change implementation e.g. purchase of machinery etc.


 

       Table 1: Comparison of estimated operational carbon emissions, volume of water, herbicide and cost per km per year for each weed management approach

Methodology

Carbon emissions[26]

Water usage

Herbicide

Active Ingredient

(kg)

Application rate

Cost

Glyphosate

(6x per year)

1.1kg

180L

1.8L

0.9kg glyphosate

 

1.8km per hour (single operator)

$783

Combination of plant-based/ glyphosate

(10x per year)

1.9kg

870L

0.7L of glyphosate & 8L of plant-based

0.4kg glyphosate

5.6kg fatty acid

1.8km per hour (single operator)

 

$1293


Plant-based herbicide

(12x per year)

2.3kg

1350L[27]

13.5L

9.5kg

fatty acid

1.8km per hour (single operator)

$2265

Thermal technologies – steam and hot water

(12x per year)

264kg

6545L

Approx. 0.5L of glyphosate

0.25kg

glyphosate

1.1km per hour (two operators)

$3485

 Auckland Council – People’s Panel survey

50.     In October 2019, a People’s Panel survey was conducted as one mechanism to gauge how Aucklanders view management of weeds on footpaths and kerbs. The survey was sent to 39,789 members of the People’s Panel. They were provided with the information on the council website on the different methodologies[28]. However, at the time of the survey, estimated emissions, volume of herbicide, and cost were not available.

51.     Of the 5686 respondents, 66 per cent stated that they ‘care’ about the weeds on our footpaths and kerbs. The results showed that 43 per cent of residents use synthetic herbicide (e.g. glyphosate) for weed management on their own property. Synthetic herbicide (e.g. glyphosate) was the least preferred method for weed management in the road corridor by 52 per cent of respondents.

52.     Nineteen per cent were willing to pay higher rates for the council to use alternatives to synthetic herbicide, 42 per cent were not willing to pay extra, and 36 per cent indicated they may be willing to pay more[29]. There were differences in responses by local board area as detailed in Attachment A (People’s Panel results by local board).

53.     There are members of the community that believe glyphosate should not be used by Auckland Council.

Regional review recommendation

54.     The review of methodologies to manage weeds in the urban road corridor takes into consideration the Auckland Weed Management Policy, Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan and community input.


 

Table 2: Summary of the advantages and disadvantages of the different weed management methodologies

Methodology

Advantages

Disadvantages

Synthetic herbicide – glyphosate

Low cost, low frequency of application, effective weed control

Reduced carbon emissions

Risk of community objection to the use of glyphosate

Restricted weather conditions for application

Herbicide resistance in some species

Plant-based herbicide

Reduction in glyphosate used by council for weed control

Immediate effect on weeds

Increased frequency and therefore a greater volume of herbicide compared to glyphosate

Plant-based herbicide is two to three times more expensive than glyphosate

The product is corrosive and has a strong odour

Restricted weather conditions for application

Thermal technology steam/hot water/hot water with a foam additive

Thermal technology does not use herbicide

Can be applied in any weather

Immediate effect on weeds

 

High water usage and carbon emissions

Spot spraying glyphosate is still required on high volume roads and to address persistent weeds

Thermal technology is more expensive than glyphosate

Combination of plant-based and synthetic herbicide, e.g. glyphosate

An estimated region-wide reduction in the use of glyphosate, carbon emissions and water use

Minimising the volume of agrichemical use across the region

Reduction in risk of plants developing glyphosate resistance

An increase in herbicide use in some local board areas

55.     The recommendation for a standardised methodology is a combination of plant-based herbicide with spot spraying of glyphosate for difficult weeds. This is estimated to lead to a reduction in glyphosate, carbon emissions and water usage across the region. There would be an increase in the use of plant-based herbicide. This approach is estimated to be achievable within current operational budgets.

56.     Thermal methodologies, including hot foam, could be used for sensitive areas but are not recommended for a region-wide approach due to their high emissions, water usage and cost. The exclusive use of plant-based herbicide is not recommended due to the additional volume of herbicide required and its cost.

57.     Local board feedback is sought on the standardised regional recommendation and on local priorities for weed control on footpath and kerb and channel (see Attachment B). Local board priorities will be included for consideration by the Environment and Climate Change Committee on 12 November 2020.

Tauākī whakaaweawe āhuarangi

Climate impact statement

58.     Climate change adaptation – changes in Auckland’s climate may alter the prevalence and spread of weeds within the road corridor. In the future, different methodologies and products may need to be considered depending on weed species.

59.     Climate change mitigation – Auckland Council adopted Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan on 21 July 2020, which includes the reduction target for council to halve its carbon emissions by 2030 and reach zero net emissions by 2050.

60.     The choice of weed management methodologies has an impact on the council’s carbon emissions. The region-wide adoption of thermal would lead to an increase in carbon emissions at an estimated 1335 tons[30] or approximately 5 per cent of the council’s operational emissions for 2018/2019. This reflects the energy required to heat large volumes of water to 98 degrees with diesel boilers. The increase for the regional adoption of this methodology would impact on the council’s ability to meet the reduction targets of the Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

61.     Community Facilities undertakes the maintenance of green spaces within the road corridor under contract to and on behalf of Auckland Transport. Auckland Transport “manages and controls” the Auckland transport system as per the Local Government Act 1974 and the Land Transport Act 1998.

62.     Auckland Council adopted a Weed Management Policy for parks and open spaces in August 2013 (resolution number RDO/2013/137). The Weed Management Policy is to guide the management of weeds in Auckland’s parks and open spaces, including the road corridor.

63.     The recommendation for a standardised approach has been provided in consultation with Auckland Transport and with consideration of the objectives of the Weed Management Policy.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

64.     The recommendations of this report will have differing impacts on local boards (except the Hauraki Gulf local boards which are excluded from the regional approach) given the different approaches currently in place. This report is to request feedback from local boards regarding their priorities for an effective, efficient, and sustainable standardised regional weed management methodology (see Attachment B).

65.     Should a local board choose to utilise alternative methodologies to those adopted as the region-wide approach, they are able to use locally-driven initiative (LDI) funding to cover the cost difference between the agreed regional weed management method and their preferred alternative.

Tauākī whakaaweawe Māori

Māori impact statement

66.     The recommendations of the review take into consideration the Weed Management Policy, with the objective to minimise agrichemicals, and Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework which were developed in consultation with mana whenua.

67.     An overview of the current methodologies and the priorities of the review were presented at the Infrastructure and Environmental Services Mana Whenua hui. The analysis and recommendations of the review will be presented to mana whenua for feedback in September 2020.

Ngā ritenga ā-pūtea

Financial implications

68.     Different methodologies to manage weeds have different financial implications. This reflects the associated costs of the methodologies to achieve weed management outcomes.

Table 3: Estimated cost of weed management methodologies per km per annum[31]

Methodology

Estimated cost per km (per annum)

Estimated cost (per annum) across 5055km

Synthetic herbicide, e.g. glyphosate

$783

$3,958,000

Combination of plant-based and synthetic herbicide

$1293

 

$6,536,115

Plant-based herbicide, e.g. biosafe

$2265

$11,499,575

Thermal technology steam/hot water

$3485

$17,616,675

69.     The recommended approach, a combination of plant-based herbicide and spot spraying of glyphosate for difficult weeds, is estimated to be able to be delivered within the existing operational budgets.

70.     To standardise thermal and plant-based methodologies across the region would require an increase in budget to meet weed management service levels. As there is no additional operational budget for streetscape maintenance, methodologies requiring additional expenditure could impact on other Full Facilities services delivered to local boards e.g. town centre and park maintenance, replanting of gardens, and ability to respond to a request for service.

71.     Should a local board choose to utilise alternate methodologies to those adopted as the region-wide approach, they could use LDI funding to cover the cost difference between the agreed regional weed management method and their preferred alternative.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

72.     The outcomes of this project have the following risks:

Options

Risk

Mitigation

No change

Continuing with legacy arrangements, with inconsistent funding

Communication on the rationale for any decision to continue with legacy weed management methodologies

Standardising a regional weed methodology

Depending on the choice of the methodology, there would be different environmental and social impacts, including community concern

Local board decision-making enables the prioritisation of funding for local priorities and the services that their communities most value

Ngā koringa ā-muri

Next steps

73.     Local boards provide feedback on the recommended approach to weed management in the kerb and channel and footpaths and rank their priorities for weed management in the road corridor.

74.     Once the feedback is received, it will be collated and included in a report to the Environment and Climate Change Committee on 12 November 2020.

75.     At the meeting of the Environment and Climate Change Committee, a decision will be made on the methodology to be applied across the Auckland region for weed management.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

22 September 2020 Results of October 2019 Peoples Panel Survey Feedback

205

b

22 September 2020 Local Board Feedback on Weed Management Impact Priorities

223

c

22 September 2020 Weed Control Methodology Table

227

     

Ngā kaihaina

Signatories

Author

Jenny Gargiulo – Principal Environmental Specialist

Authorisers

Rod Sheridan – General Manager Community Facilities

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

 


Franklin Local Board

22 September 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Franklin Local Board

22 September 2020

 

 


 


 



Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 



Franklin Local Board

22 September 2020

 

 

Auckland Transport monthly report to the Franklin Local Board

File No.: CP2020/12344

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Franklin Local Board (FLB) about transport related matters in this area including its Local Board Transport Capital Fund.

Whakarāpopototanga matua

Executive summary

2.       No decision is required this month. This report highlights Auckland Transport activities and contains information about the following:

·      Local Board Transport Capital Fund and the Community Safety Fund

·      an update on COVID-19 in the Auckland region

·      summary of Auckland Transport projects and operations in the local board area

·      a summary of the consultations with the local board

·      decisions of the Traffic Control Committee in the Franklin Local Board area. 

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      receive the Auckland Transport monthly update report of September 2020.

 

 

Horopaki

Context

3.       Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play in the governance of Auckland on behalf of their local communities. 

4.       This report updates the local board on AT projects and operations in the Franklin Local Board area. It summarises consultations and Traffic Control Committee decisions and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and Community Safety Fund (CSF).

Tātaritanga me ngā tohutohu

Analysis and advice

5.       This section of the report contains information about local projects, issues and initiatives.  It provides summaries of the detailed advice and analysis provided to the local board during workshops and briefings. 

Local Board Transport Capital Fund

6.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by AT. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme.

7.       Any LBTCF projects selected must be safe, must not impede network efficiency, and must be located in the road corridor or on land controlled by AT (though projects running through parks can be considered if there is a transport outcome).

8.       Following the setting of the Emergency Budget the LBTCF programme received $5,000,000 for the 2020/21 year for allocation across the 21 local boards.

9.       Decisions about the 2021/2022 and 2022/2023 financial years will form part of the Long-term Plan/Regional Land Transport Plan discussions but early indications are that these years will also see a more constrained capital programme than prior to the COVID crisis.

10.     Advice from the Finance Department set the following criteria for the fund following the setting of the Emergency Budget:

·        the $5,000,000 for 2020/21 will be split using the Local Board Funding Policy

·        currently, with budgets unknown for 2021/2022 and 2022/2023 local boards are unable to combine future years allocations into a single project.

·        boards are encouraged to target delivery of smaller projects or complete design and documentation for a project that can be physically delivered in 2021/2022.

11.     The Franklin Local Board’s share for the 2020/2021 allocation is $271,086

12.     A workshop was scheduled on 8 September 2020 to prioritise the local boards’ projects and to provide guidance on allocation of its LBTCF.

 

Community Safety Fund (CSF)

13.     The Community Safety Fund is funded from AT’s safety budget and is dependent on the level of funding AT receives from Council. Public consultation and the design work informed by this consultation, is progressing, with a view to having projects designed and ready to go, when money becomes available.

14.     Safety projects will be prioritised according to DSI (death and serious injury) data and therefore local board community safety projects will continue with planning and design but cannot be delivered in the 2020/2021 financial year.

15.     In a workshop on the 30 June 2020, the local board was briefed on three of the current projects in the current CSF programme which is shown below:

·                CSFFR1.2 - Papakura-Clevedon Road, Clevedon - Pedestrian Crossing

·                CSFFR1.13 - 94 Maraetai Drive, Maraetai - Pedestrian Crossing

·                CSFFR1.23 - Patumahoe Road/Woodhouse Road - Pedestrian Crossing Upgrade

16.     The workshop provided details on the stakeholder feedback and sought local board guidance as to whether to proceed with the planning and design for these projects as part of the CSF programme.

17.     A summary of the outcomes from the meeting are detailed in table below:


 

            Table 1: Franklin Local Board – Community Safety Fund Status

Project Title

Outcome

CSFFR1.2 – Papakura Clevedon Road, Clevedon - Pedestrian Crossing

 

AT and the local board were in agreement that this project should not proceed in its current form.

Although the local residents agree that there is need for speed calming and pedestrian crossings in the village, they did not support the types of crossings or proposed locations.

AT will look for a long-term solution that complements future upgrades of the village as a whole.

CSFFR1.13 - 94 Maraetai Drive, Maraetai - Pedestrian Crossing

 

The proposed location was deemed as being in the wrong location which was supported by community feedback. 

The location suggested by local board is within the existing 80km/h speed zone and therefore creating a safe crossing at this location is not feasible at the current speed.

The local board suggested sites for relocation which mean this project would require a total redesign which cannot be accommodated within the scope of CSF programme.

Therefore, the investigation into the alternative locations is to be undertaken as part the AT’s Minor Improvement Programme.

CSFFR1.23 - Patumahoe Road/Woodhouse Road - Pedestrian Crossing Upgrade

 

Feedback supported that pedestrian safety improvements were required at this general location.

The local board requested AT investigate the relocation of the pedestrian crossing further north on Woodhouse Road also.

The results of the investigation were provided to the local board who after consideration, support the original location, though ask that it be as far away from the intersection as possible and to consider additional warning systems particularly at peak school times.

This project will be progressed to design.

 

18.     At the request of the local board, a workshop is to be arranged to discuss the projects that were not progressed through the CSF programme.

Responses to Resolutions

19.     The most recent resolutions of the Franklin Local Board are recorded below in bold font, with the AT response directly below each resolution.

Resolution number FR/2020/79

b)   request statistics for the Pine Harbour ferry patronage be provided by AT in the monthly report

c)   request statistics for the Waiuku bus services patronage be provided by AT in   the monthly report

d)   request statistics for the Pukekohe bus services patronage be provided by AT in    the monthly report.

20.     Attached to this report is a table of the ferry and bus patronage figures for the Pine Harbour Ferry, Waiuku and Pukekohe bus services – refer Appendix 1 - Ferry and Bus Patronage for Franklin Local Board area for 12 months

21.     As requested by the local board, patronage figures will be included on a monthly basis as part of AT’s reporting to the local board.

            Resolution number FR/2020/63

b)    request that Auckland Transport progress the warning system for the Tourist Road / Monument Road intersection

22.     Prior to the business meeting on 16 June 2020, communication to the local board was that this project was still being progressed. Since that meeting it has been confirmed that the delivery of this project is impacted by current financial constraints.

23.     A workshop is scheduled for 8 September 2020 with the local board to prioritise their LBTCF projects. This project will be included alongside other LBTCF projects to consider for funding.

Resolution number FR/2020/63

c)      request Auckland Transport workshop with the Local Board for a better flood response at West Road, Twilight Road, Ponga Road and Tourist Road.

24.     A workshop was held with the local board on the on 11 August 2020 as requested by the local board. The presentation included key flood prone areas, AT’s response methodology and common issues around culverts and drains and responsibilities of property owners.

25.     A number of actions resulted from that workshop, which are currently being followed up by AT. These will be reported back to the local board as they are completed.

Local Projects and activities

Waiuku Temporary Roundabout, Court, Queen St & Victoria Ave

26.    The local board had identified a number of intersections in the Waiuku area as requiring safety improvements. At the request of the local board, temporary roundabouts were investigated as a potential interim and cost-effective solution until such time, more permanent improvements could be made.

27.     A number of sites were investigated with the intersection of Court, Queen St. and Victoria Ave identified as the most suitable site for a trial for a temporary roundabout.

28.     This project is currently out for consultation, closing on the 16 September 2020. The outcome of this proposal and a summary of community feedback will be posted on our website. We will be advising construction timeframes when we have more information about how this project will be impacted by the current budget constraints

29.     This is part of AT’s Vision Zero approach to transport safety, which prioritises human safety over other measures.

Regional Impacts

Auckland Transport COVID-19 Updates

COVID-19 Level 3 in Auckland

30.    In August 2020, community transmission of COVID-19 was confirmed in Auckland.  The government took Auckland back to Alert level 3 while the outbreak was contained.

31.     While at Alert Level 3, the Government’s advice was to stay home. Public transport continued to operate with strict health and safety requirements in place. Following Government advice, customers were asked to maintain physical distancing and wear a face covering. Fares continued to be charged through Alert Level 3 and cash fares were not accepted on public transport.

32.     Our planned renewal works continued such as road surfacing, repair and footpath works as well as essential maintenance activities such as fixing potholes continued.

33.     AT’s construction sites operated under strict Health and Safety guidelines based on Ministry of Health Guidance and industry best practice.  Each site developed a Health and Safety Plan based on Ministry of Health Guidance and industry best practice.


COVID-19 Level 2 in Auckland

34.    As per Government advice, Auckland moved down to Alert Level 2 at 11:59pm on Sunday 30 August.

35.     The Government has advised that the general rule for Alert Level 2 is to play it safe. This means that if you are feeling sick you should stay home. Do not go to work or school feeling unwell. Do not socialise, and if you are showing symptoms of COVID-19 you should avoid using public transport when travelling to a medical appointment.


COVID 19 Level 2 in Auckland – Public Transport

36.     Public transport will be operating normal schedules under Alert Level 2, except for the cancelled after-midnight services on Friday and Saturday nights. Cash is still not being accepted. The following measures must be followed:

·       Masks will be mandatory on public transport as will physical distancing

·       Children under the age of 12 are exempted from wearing face coverings.

·       Public transport capacity will be reduced due to physical distancing requirements

·       For the majority of buses, exit and entry will be through the rear door

·       The public are strongly advised to register their HOP cards and check that their details are up to date

37.     AT and its operators will be ensuring cleaning of vehicles is undertaken regularly and the cleaning regime has been enhanced to include antimicrobial protection fogging of facilities and our fleet. See a video of some of our cleaning here: https://www.youtube.com/watch?v=xpAHT7gpQRI


COVID 19 Level 2 in Auckland – School Buses

38.     AT-contracted school bus services are operating again during Alert Level 2. Following the Government’s guidelines, face coverings and physical distancing are not required on dedicated school transport services and there are essentially no capacity restrictions due to the records being held on all passengers that use them.

39.     In order to operate this way, it is important that up-to-date records of passengers are maintained to facilitate contact tracing. For AT-contracted school transport services, schools have been asked by Government to maintain lists of students who use those services and work closely with AT.

40.     Hand sanitiser has been made available to students boarding and departing the bus, plus buses will be cleaned after each school run as per Government guidance.


COVID 19 Level 2 in Auckland – Customer Service Centres

41.     Most customer service centers will remain open with physical distancing rules applying to both customers and staff with the exception of Manukau Train Station, AUT and Botany. Cash will not be accepted by staff in Alert Level 2.

42.     During this time, it is recommended that customers use self-service options such as ordering an AT HOP card online. Journey planning can also be done via the AT website or AT Mobile app.


 

COVID 19 Level 2 in Auckland – Parking

43.     Paid parking is continuing for both on and off-street parking under Alert Level 2. Enforcement of parking restrictions, bus lanes and other special vehicle lanes also continues.

44.     Parking and transport compliance staff will assist authorities by monitoring physical distancing behaviour across the network and assisting essential healthcare and community testing facilities with any transport related issues.

COVID 19 Level 2 in Auckland – Construction Sites

45.     AT’s work across construction sites continues to operate, but under strict Health and Safety protocols based on Ministry of Health Guidance and industry best practice. 

46.     These measures include physical distancing, compulsory PPE, hygiene practices, recording site entry and exit and separating teams into zones on our larger sites. 

COVID 19 Level 2 in Auckland – Public Engagement

47.     Engagement (both informing and consulting communities on upcoming projects) will continue under Alert Level 2 except for the following channels:

·         No drop-in sessions or public meetings

·         No, or very limited, face-to-face meetings with members of the public, stakeholders or elected members.

48.     Instead of face-to-face communication, AT will engage via channels such as telephone calls, conference calls, email, Facebook live and webcasts.

Eastern Line Rail Closure

49.     As a result of work needed on the Auckland rail network, AT agreed with KiwiRail that from Monday 24 August until Sunday 12 September, the Eastern Line would not operate between Britomart and Ōtāhuhu.

50.     The work completed across this 14-day closure period would have taken more than 100 days if done only piecemeal at night and over weekends, as was occurring. While this stoppage has enabled KiwiRail to make significant progress, there will be further work required before we can return this section to full line speed.

51.     KiwiRail, AT and NZTA have been working together to ensure the Auckland rail network is fully fit for purpose when CRL is opened and there will be many more trains running on the tracks.

Tauākī whakaaweawe āhuarangi

Climate impact statement

52.     AT engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

53.     AT’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

54.     The impact of information (or decisions) in this report is confined to AT and does not impact on other parts of the Council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Auckland Transport consultations

Local Board consultations

55.    AT provides the FLB with the opportunity to comment on transport projects being delivered in the local board area.

56.    The local board’s views on any proposed schemes are taken into account during consultation on those proposals.

57.    In the reporting period from August 2020, only one proposal was put forward for comment by the FLB. The local board transport representative’s views and ongoing communication are recorded in the table below.

Table 2: Local Board Consultations

Location

Proposal

Details and Local Board Feedback

425 Clarks Beach Road, Waiau Pa

Permanent Traffic and Parking changes

Sent to the local board 21 August 2020. The proposal includes new roading provisions which include the following traffic controls, restrictions and footpaths:

·    ‘No Stopping At All Times’ (NSAAT) markings on Orepunga Way and Dell Road

·    New intersection markings, including Give Way 

·    Pedestrian footpaths along Orepunga Way

The local board was happy with the proposal but wanted to highlight the narrow street widths, and limited parking and no public transport in Waiau Pa.

They also queried why there is no footpath to lot 1 driveway entrance.

The consultant’s response notes that Orepunga Way measures 6.6m in width along the two-way section and 5.5m in width around the one-way loop at the cul-de-sac end, which affords ample space for cars to pass one another and negotiate the cul-de-sac end. These widths are considered acceptable for a residential road serving 7 lots, with an expected daily traffic flow of less than 75 vehicles per day.

It is expected that parking demands will be appropriately catered for within the residential lots, with no need for parking to occur on-street.

Given the location and context of residential lot 1 on Dell Road, it is not considered that there will be sufficient pedestrian demand to warrant the provision of a footpath. It is noted that Dell Road already serves around 10 to 15 properties, for which there is currently no pedestrian footpath provision, which reflects a combination of low existing pedestrian demand and the comparatively long distances to the nearest desired travel destinations and local services.

While we can make note of the comment on the lack of public transport provision along Clarks Beach Road, this is outside the scope of the proposal on which we are consulting.

 

Traffic Control Committee resolutions

58.     Traffic Control Committee decisions within the FLB area are reported on a monthly basis. In the August 2020 reporting period, there were two decision in the local board area, which noted in the table below:

Table 3: Traffic Control Committee Decisions

Street

Type of report

Nature of restriction

Decision

Jonah Lomu Drive / Rosslands Avenue / Garth Ross Road

Permanent Traffic and Parking changes

Cycle Path / No Stopping At All Times / Bus Stop / School Crossing Point / School Patrol / Give-Way Control

Approved in principle

Rosslands Avenue / Tabernacle Street / Garth Ross Road

Permanent Traffic and Parking changes

No Stopping At All Times / Angle Parking / Give-Way Control

Approved in principle

 

Tauākī whakaaweawe Māori

Māori impact statement

59.     There are no specific impacts on Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi and its broader legal obligations in being more responsible or effective to Māori.

60.     Our Maori Responsiveness Plan outlines the commitment to with 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.

61.     This plan in full is available on the AT Website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

62.     The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

63.     AT’s capital and operating budgets have been reduced following the announcement of the Emergency Budget. Some projects we had planned for 2020/2021 may not be able to be delivered.

Ngā koringa ā-muri

Next steps

64.     AT will provide an update report to the local board next month.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Auckland Transport - Bus and ferry patronage for the past 12 months September 2020

243

     

Ngā kaihaina

Signatories

Author

Kenneth Tuai – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Managers, Auckland Transport

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 

Governance Forward Work Calendar September 2020

File No.: CP2020/12345

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Franklin Local Board with a governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       This report contains the governance forward work calendar, a schedule of items that will come before the Franklin Local Board at business meetings and workshops over the coming months. The governance forward work calendar for the local board is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

·   ensuring advice on agendas and workshop material is driven by local board priorities

·   clarifying what advice is required and when

·   clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      note the governance forward work calendar dated August 2020 (Attachment A).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Franklin Local Board Governance Forward Work calendar September 2020

247

     

Ngā kaihaina

Signatories

Author

Denise  Gunn - Democracy Advisor - Franklin

Authoriser

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 

Franklin Local Board workshop records

File No.: CP2020/12343

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the Franklin Local Board workshop records for workshops held on 4, 11, 18 and 25 August.

Whakarāpopototanga matua

Executive summary

2.       The Franklin Local Board holds weekly workshops to facilitate oversight and delivery of projects in their work programme or that have significant local implications.

3.       The local board does not make decisions at these workshops.

4.       Workshops are not open to the public, but a record of what was discussed and presented at the workshop are reported retrospectively.

5.       Workshop records for the Franklin Local Board are attached for 4, 11, 18 and 25 August.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      receive the Franklin Local Board workshop records for 4, 11, 18 and 25 August.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

4 August 2020 Franklin Local Board workshop record

251

b

11 August 2020 Franklin Local Board workshop record

253

c

18 August 2020 Franklin Local Board workshop record

255

d

25 August 2020 Franklin Local Board workshop record

257

     

Ngā kaihaina

Signatories

Author

Denise  Gunn - Democracy Advisor - Franklin

Authoriser

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


 


Franklin Local Board

22 September 2020

 

 


 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 

Local Board Annual Report 2019/2020

File No.: CP2020/12460

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board adoption of the 2019/2020 Annual Report for the Franklin Local Board, prior to it being adopted by the Governing Body on 29 October 2020

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Annual Report 2019/2020 is being prepared and needs to be adopted by the Governing Body by 29 October 2020. As part of the overall report package, individual reports for each local board are prepared.

3.          Auckland Council currently has a series of bonds quoted on the New Zealand Stock Exchange (NZX) Debt Market maintained by NZX Limited. As council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA), local boards may not release annual financial results in any form. Therefore, the attached annual report is being presented as confidential.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      adopt the 2019/2020 Franklin Local Board Annual Report as set out in Attachment A.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 29 October 2020.

c)      note that the draft 2019/2020 Franklin Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020.

 

Horopaki

Context

4.       In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the local board.

5.       In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

6.       This story is particularly important this year in light of the impacts Covid-19 had on communities and the council in the third quarter of 2019/2020.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The annual report contains the following sections:

Section

Description

Mihi

The mihi relates to the local board area.

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

Local board members

A group photo of the local board members.

Our area

A visual layout of the local board area, summarising key demographic information and showing key projects and facilities in the area.

Performance report

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.

Funding information

Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Local flavour

A profile of either an outstanding resident, grant, project or facility that benefits the local community.

Tauākī whakaaweawe āhuarangi

Climate impact statement

8.       The Council’s Climate Change disclosures are covered in Volume four of the Annual Report and sections within the Summary Annual Report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

9.       Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

10.     Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

11.     The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2018-2028 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

12.     The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

13.     The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

14.     The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English, and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

15.     The next steps for the draft 2019/2020 Annual Report for the local board are:

·     Audit NZ review during August and September 2020

·     report to the Governing Body for adoption on 29 October 2020

·     release to stock exchanges and publication online on 30 October 2020

·     physical copies provided to local board offices, council service centres and libraries by the end of October 2020.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Franklin Local Board Annual Report 2019/2020  - Draft (Under Separate Cover) - Confidential

 

     

Ngā kaihaina

Signatories

Authors

Faithe Smith - Lead Financial Advisor

Authorisers

David Gurney – Manager Corporate and Local Board Performance

Kevin Ramsay - Acting Group Chief Financial Officer

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

 


Franklin Local Board

22 September 2020

 

 

Auckland Council’s Year End and Quarterly Performance Report: Franklin Local Board for Quarter Four 2019/2020

File No.: CP2020/12956

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Franklin Local Board with an integrated quarterly performance report for Quarter Four, 1 April – 30 June 2020, and the overall performance for the financial year, against the agreed 2019/2020 local board work programme

Whakarāpopototanga matua

Executive summary

2.       This report provides an integrated view of performance for the Franklin Local Board and includes financial performance and delivery against work programmes for the 2019/2020 financial year.

3.       The COVID19 pandemic has resulted in significant pressure on council’s financial position. In response to the Ministry of Health’s orders and to ensure prudent financial management council’s focus and expenditure shifted to essential services. A pause on spending on non-essential services has had a significant impact on the delivery of work programme activities.

4.       129 activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. 71 activities were undelivered, cancelled, put on hold or deferred.

5.       Key activity achievements from the 2019/2020 work programme include:

·    Waterways protection fund - Mauku stream catchment; and in Quarter Four, three site visits were conducted to assess the completion of the project. In the 2019/2020 financial year approximately 2000 meters of fencing was constructed and 1000 plants were planted

·    Sunkist Bay Reserve - renew toilet and changing room. Project completed 26 May 2020

·    Clevedon Scenic Reserve - renew western track. This project has been completed and the defects/liability review phase started

·    Te Pene Reserve Omana - renew rock revetment seawall where it needed repair and the structure rebuilt after damage from coastal storms. Physical works were completed in February 2020

·    New project: Waiuku waste minimisation - developing zero waste capability. 60 people were hosted for Waiuku Business Association mix and mingle to promote waste minimisation. The increased exposure generated by this project has encouraged a group of volunteers to run repair cafes and one was held on 30 August 2020. Nominations have been made for the Zero Waste Magicians and Waste Warriors awards. Planning for the business re-use project was completed, including designing and printing brochures, developing a survey for businesses, and developing the methodology for collections. Door knocking of 150 businesses had to be discontinued due to the COVID-19 lockdown. Approximately $15,000 was unable to be spent due to the COVID-19 lockdown and has been put toward savings.

·    Colin Lawrie Reserve - develop new accessway path.  The project was completed March 2020.

 

6.       Key activities not delivered / not progressed as expected include:

·    Big Bay Reserve: renew coastal assets - was suspended pending programme approval and resource consent application. Next steps: obtain resource consent and progress to detailed design and building consent

 

·    Waiau Pa Recreation Domain Reserve - renew car park: the preliminary design has been completed and the estimate has identified a budget shortfall. The project is on hold and is dependent on the budget re-phasing anticipated in the emergency budget 2020/2021. Next steps: obtain approval of budget change request and complete the detailed design

·    Centennial Park - renew play spaces: due to timing the outcome of this project was impacted by the COVID-19 situation. Current status: concept plan for Centennial Park has been adopted by the Franklin Local Board. Next steps: Commence detailed design of playground

·    Strengthening neighbourhoods and town centres: enabling safe and resilient communities: with planned expenditure, left $30k for delivery in Q4. Direction was sought from the Franklin Local Board on utilisation of these funds to expend the full budget by end of financial year. Due to the COVID-19 pandemic a number of elements of this project were unable to be delivered. Underspend will be put toward savings; carry forwards by exception only.

7.       Budgets of unfinished activities have been carried forward into 2020/2021 work programmes.

8.       The 2019/2020 financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September.

 

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)         receive the performance report for the financial Quarter Four and year ending 30 June 2020.

b)         note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2019/2020 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 30 October 2020.

c)         note that COVID-19 has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities because:

i)        asset based services were significantly impacted. Regional and community facilities were either fully or partially closed

ii)       spending on contracts was restricted to essential services only.

d)         note that Quarter Three reporting was not supplied to the local board as there was limited capacity to access information

 

 

Horopaki

Context

9.       The Franklin Local Board has an approved 2019/2020 work programme for the following operating departments:

·        Arts, Community and Events

·        Parks, Sport and Recreation

·        Libraries

·        Community Services: Service, Strategy and Integration

·        Community Facilities: Build Maintain Renew

·        Community Leases

·        Infrastructure and Environmental Services

·        Plans and Places

·        ATEED

·        The Southern Initiative.

10.     The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: work programme activities by outcome

 

 

11.     The COVID-19 pandemic has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities. In response to the orders made by the Director General of Health on 25 March 2020 under s70 of the Health Act 1956 council’s focus and expenditure shifted to essential services only. Physical distancing requirements and measures to ensure prudent financial management meant that only essential activities and services could continue.

12.     Asset based services were significantly impacted as all regional and community facilities were either fully or partially closed depending on the Ministry of Health’s guidelines for each COVID-19 alert level.

13.     Spending on contracts was restricted to essential services while in Alert Level 4.  These restrictions were reviewed as alert levels changed.  There are currently no restrictions; however, there continues to be extra spending approvals in place to ensure prudent spending and delivery of value for money for ratepayers.

14.     Reporting on Quarter Three reporting was not supplied to the local board as council staff working from home during the lockdown had limited capacity to access information and systems which affected their ability to deliver reports in a robust and meaningful way.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

15.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that have been delivered as expected (completed by the end of July 2019) or multi-year activities which have progressed as planned (green), in progress but with issues that are being managed (amber), and activities that are undelivered or have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work Programme by RAG status

 

 

16.     The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: work programme activity by activity status and department

 

Key activity achievements from the 2019/2020 work programme

17.     The key achievements in the delivery of the local board work programmes for 2019/2020 include:

a)      The Franklin Local Board invested $5.9 million in capital expenditure for the year ended June 2020. This is $989,000 behind budget with 86% of budget spent. Progress on other capital projects was delayed due to COVID-19 restrictions in the last quarter, especially in coastal and local asset renewals.

 

b)      Completed projects this year include:

                              i.        Sunkist Bay Reserve toilet renewals

                             ii.        Te Pene Reserve Omana seawall revetment

                            iii.        Clevedon Scenic Reserve Western Track renewal

                           iv.        Sandspit Seawall

                             v.        Jack Lachlan Drive Kahawairahi playground

                           vi.        Ngakaroa Reserve bridge

                          vii.        Rosa Birch playspace.

Overview of work programme performance by department

Arts, Community and Events work programme

18.     In the Arts, Community and Events work programme, there are 11 activities that were completed by the end of the year or will be by end of July 2019 (green), two activities that are in progress but are delayed (amber), three activities that are significantly delayed, on hold or not delivered (red) and one activity that has been cancelled and deferred in quarter four (grey). Activities with significant impact other than COVID-19 are discussed below:

Table 1: Arts, Community and Events activities with significant impact other than COVID-19

Activity name

RAG status

Activity status

Explanation and mitigation

ID: 55 Local Māori Responsiveness Action Plan (FR)

Red

Not delivered

The implications of COVID-19 pandemic and delivery of a local community-led matariki event was unable to be delivered. Underspend will be taken as savings, carry forwards by exception only.

ID: 56 Strengthening neighbourhoods and town centres: enabling safe and resilient communities

Red

Not delivered

Planned expenditure left $30k for delivery in Q4. Direction was sought from the Local Board on utilisation of these funds to expend the full budget by end of financial year. Due to the COVID-19 Pandemic a number of the elements of this project were unable to be delivered. Underspend will be taken as savings, carry forwards by exception only.

ID: 887 Supporting Communities to Lead

 

Red

Not delivered

Due to the COVID-19 Pandemic a number of the elements of this project were unable to be delivered. Underspend will be taken as savings, carry forwards by exception only

 

ID: 504 Community Arts Initiatives - Arts Broker Programme

 

Amber

In progress

In response to government direction regarding COVID-19, the venue was closed to normal service from 23 March 2020. Staff made venues across the network available for the provision of essential services during alert levels 4 and 3.

ID: 216 Citizenship Ceremonies - Franklin

 

Amber

Discontinued

Q4 citizenship ceremonies were cancelled by the Department of Internal Affairs due to COVID-19.

 

 

 

 

Parks, Sport and Recreation work programme

19.     In the Parks, Sport and Recreation work programme, there are seven activities that were completed by the end of the year or will be by end of July 2019 (green), six activities that are in progress but are delayed (amber), one activity that is significantly delayed, on hold or not delivered (red), and zero activities that have been cancelled and deferred in Quarter Four (grey). Activities with significant impact other than COVID-19 are discussed below:

Table 2: Parks, Sport and Recreation activities with significant impact other than COVID-19

Activity name

RAG status

Activity status

Explanation and mitigation

ID: 1125 Waiaumanu Reserve development plan

 

Red

Approved

This project has not started but will be progressed in FY20/21

ID: 358 FR: Te Kete Rukuruku (Māori naming of parks and places) FY20

 

Amber

In progress

Due to COVID-19 there are delays for decision-making and slowing of the gifting process. Gifted names from mana whenua are expected to be received in October 2020

ID:382 Whiteside Pool: Operations

 

Amber

Completed

Due to COVID-19 restrictions Whiteside Pool was closed for the summer season in March one week earlier than planned

 

ID: 383 Jubilee Pool: Operations

 

Amber

In progress

Due to COVID-19 restrictions Jubilee Pool was closed for the summer season in March one week earlier than planned.

 

ID: 575 Franklin Trails Plan

 

Amber

In progress

Delays in planning and approval due to COVID-19 lockdown. The draft Waiau Pa, Waiau Beach and Clarks Beach Paths Plan has been approved by the board. Community engagement has been partially completed with mana whenua and still to be finalised. Engagement outcomes and amendments to the draft plan will be reported to the board in Q1 2020/21. The coordinated approach for the delivery of priorities 1-9 of the Pukekohe - Paerata Paths Plan has been confirmed by the board. Implementation will be considered as part of future Community Facilities work programmes - both local board funded and community-led.

 

ID: 753 FR: Ecological volunteers and environmental programme FY20

 

Amber

In progress

Unable to complete programme in Q4 due to COVID-19 restrictions so this will be carried over into the new financial year. Volunteer activities in local parks were severely reduced due to COVID-19 restrictions, especially during April and May. Following the move to Level 2 lockdown, plantings are planned at Orere Point, Waiuku, Wattle Bay, Maraetai and Omana. Scoping areas for potential planting sites across the parks landscape has been a focus. School planting at Orere Point Hall Grounds took place on 26 June. 45 students and teachers from Orere Point school attended the event.

 

ID:783 FR: Activation of parks, places and open spaces FY20

 

Amber

In progress

One activation could not be delivered due to COVID-19. No activations were delivered in Q4 due to council-wide pause on expenditure. Unused budget was offered as savings

 

 


 

Libraries work programme

20.     In the Libraries work programme, there are seven activities that were completed by the end of the year or will be by end of July 2019 (green), one activity that is in progress but is delayed (amber), zero activities that are significantly delayed, on hold or not delivered (red) and zero activities that have been cancelled and deferred in quarter four (grey). Activities with significant impact other than COVID-19 are discussed below:

Table 3: Libraries activities with significant impact other than COVID-19

Activity name

RAG status

Activity status

Explanation and mitigation

ID: 976 Wriggle and Rhyme outreach programme - Franklin

 

Amber

Discontinued

On track in Q1-3 but could not be delivered in Q4 due to COVID-19 restrictions Libraries from the 20 March. Pukekohe Library reopened on 20 May followed by Waiuku Library on 5 June.

 

 

Community Facilities: Build Maintain Renew work programme

21.     In the Community Facilities: Build Maintain Renew work programme, there are 72 activities that were completed by the end of the year or will be by end of July 2019 (green), 15 activities that are in progress but are delayed (amber), six activities that are significantly delayed, on hold or not delivered (red) and 17 activities that have been cancelled and deferred in quarter four (grey).  Activities with significant impact other than COVID-19 are discussed below:

Table 4: Community Facilities activities with significant impact other than COVID-19

Activity name

RAG status

Activity status

Explanation and mitigation

ID: 2017 Umupuia Coastal Reserve - renew playgrounds

 

Red

In progress

Not ready for delivery but there have been delays with response to preliminary design before proceeding with delivery. There has been a lack of responsiveness to the preliminary design which has caused delays. Community Facilities is actively seeking feedback in order to move forward and make adjustments. Next steps: Make revisions to concept plan following feedback .

 

ID: 2373 Big Bay Reserve – renew coastal assets

 

Red

In progress

Project suspended pending programme approval. The resource consent application is requiring a further memo from the consultant whose contract is suspended pending programme approval. The next step is to obtain resource consent and progress to detailed design.

 

ID: 2402 Play equipment - renew play equipment components

 

Red

In progress

The timing or outcome of this project might be impacted by the COVID-19 situation. The current status is: installation at Maraetai completed 29 November 2019 and the swing set install at Te Puru has been completed. The next steps are dependent on the work programme to be finalised, and ordering new seesaw to replace the one at Omana.

 

ID: 2527 Massey Park - renew play spaces

 

Red

In progress

The timing or outcome of this project might be impacted by the COVID-19 situation. The concept plan for Massey Park has been adopted by the local board, with the next steps to engage an arborist to undertake a tree report on the nearby trees. We will then commence detailed design.

 

ID: 2910 Waiau Pa Recreation Domain Reserve - renew car park

 

Red

In progress

The timing or outcome of this project might be impacted by the COVID-19 situation. The preliminary design has been completed and the estimate has identified a budget shortfall. The project is on hold. Project progress is dependent on the budget re-phasing anticipated in the Emergency Budget 2020/2021.Next steps are to obtain approval of budget change request and complete the detailed design.

ID: 2926 Centennial Park - renew play spaces

 

Red

In progress

The outcome of this project might be impacted by the COVID-19 situation. The concept plan for Centennial Park has been adopted by the local board and we will commence detailed design of playground.

ID: 3746 Growers Stadium - implement slip remediation works

 

Amber

On hold

This project is on hold but we are awaiting feedback from landowner. Next steps will be to Proceed with scope of works for landslip remediation.

ID: 3620 Franklin Local Board - identify park run routes and install signage

 

Amber

In progress

We have a confirmed route for a park run through Omana Park and Te Puru sports park. We have been working with volunteer community group Park Run who have recently changed their view on the agreed running route, as they are wanting to make some substantial changes that has bought up a number of logistical issues. Currently there is no longer the support from the Park Run organizers for the proposed running route. Auckland Council suggest that we continue to develop the route as an informal run and walk that is signposted in both Te Puru Park and Omana Regional Park. The next steps are to review scope of the project and works to date with Te Puru Trust. A discussion with a Waiuku Sports Park user group is needed regarding any conflict with sports activities as we try to obtain an agreement on the new route. Further recommendation required from the local board.

 

ID: 3085 Clevedon A&P Showgrounds – review masterplan "Warren Shaw Path

 

Amber

On hold

Not ready for delivery – This has been rescoped as two separate projects and Franklin Local Board need to approve scope of project; however the project budget has been moved to future financial years.

ID: 3048 Clarks Beach Recreation Reserve and Golf Club - prepare concept plan

 

Amber

On hold

We have received the strategic assessment with the next steps to undertake stakeholder consultation and produce concept plan.

ID: 3047 Te Puru Park - develop concept plan

 

Amber

On hold

The strategic assessment has been completed from the Park Sport and Recreation team, with the next steps to engage with community groups and iwi. Reprioritisation of financial year 2021 work programme to proceed with project deliverables.

 

ID: 2937 Hūnua Trail - implement capital works programme

 

Amber

On hold

The project is on hold until the scope of the project is confirmed by the Franklin Local Board. A feasibility study will need to be completed for various elements of trails infrastructure.

 

ID: 2928 Clevedon Playground - renew play spaces

 

Amber

On hold

Project on hold awaiting a strategic assessment from Community Services. The project budget has been moved to future financial years

 

ID: 2541 Sunkist Bay Reserve - renew seawall

 

Amber

In progress

Consultant to finalise resource consent application and supporting documentation once professional services have been un-paused due to prioritization.

 

ID: 2507 Te Puru Park - renew skate park

 

Amber

On hold

Project on hold waiting further direction and assessment on relocation of skate park as part of the master plan. The next steps are to complete master plan; however due to finances this project has been pushed out to future years.

 

ID: 2444 Maraetai Park - renewal junior play space

 

Amber

On hold

This project has been placed on hold due to concerns raised by mana whenua, with the next steps to attend onsite meeting with mana whenua to continue discussions and initiate the concept plans.

ID: 2402 Clarks Beach Recreation Reserve and Golf Club - renew access, play spaces and land fixtures

 

Amber

On hold

This project has been merged with SharePoint ID 2141 Clarks Beach Recreation Reserve and Golf Club.  Renew skate park as requested by Work Programme Lead for the combined delivery of renewal assets.

 

ID: 2384 Clarks Beach and adjoining accesses - renew steps and fences

 

Amber

On hold

This project is on hold to await a decision from the local board. with the next steps to start investigation and planning in line with the Clarks Beach projects.

 

ID: 2355 LDI Initiatives - investigate potential projects Franklin

 

Amber

On hold

Project on hold until projects are identified for this project from Work Programme Leads.

 

ID: 2141 Clarks Beach Recreation Reserve and Golf Club - renew skate park

 

Amber

On hold

Revised reserve concept plan required to continue to design renewals. The project is on hold while a reserve concept plan is being produced which will inform the renewal project.

 

ID: 1985 Ray Faussett Reserve - develop playground

 

Amber

On hold

Auckland Council is beginning a project working group to review the original reserve concept plan and establish what changes are required following the construction of Taikaranga Street and its impact on the location of the playground and other features.

 

 

Community Leases work programme

22.     In the Community Leases work programme, there are 19 activities that were completed by the end of the year or will be by end of July 2019 (green); 11 activities that are in progress but are delayed (amber), one activity that is significantly delayed, on hold or not delivered (red); and zero activities that have been cancelled and deferred in Quarter Four (grey).  Activities with significant impact other than COVID-19 are discussed below:

Table 5: Community Leases activities with significant impact other than COVID-19

Activity name

RAG status

Activity status

Explanation and mitigation

ID: 1504 12R McNicol Road: Clevedon & Districts Historical Society Incorporated

 

Amber

Deferred

Will be completed in the 2020/2021 work programme year. The group advise it is progressing the lease renewal application. Reclassification of the adjoining land for a proposed new building has been approved, and Heritage Unit input is being given to possible building design.

 

ID: 1506 50 Howard Road: The Kawakawa Bay-Orere Health Clinic Incorporated - Orere Clinic

 

Amber

Deferred

Will be completed in the 2020/2021 work programme year. An application for a new lease is to be filed and will be followed up with the group.

 

ID: 1509 9R Rautawa Road, Kawakawa Bay: The Kawakawa Bay-Orere Health Clinic Incorporated

 

Amber

Deferred

Will be completed in the 2020/2021 work programme year. An application for a new lease is to be filed and will be followed up with the group.

 

ID: 1511 56 Kitchener Road, Waiuku: Waiuku Netball Centre Incorporated

 

Amber

Deferred

Will be completed in the 2020/2021 work programme year. The group advise it is progressing the lease renewal application.

 

ID: 3483 62 Wakelin Road: Beachlands Community

Trust

Amber

Deferred

The Beachlands Community Trust have wound up operations and terminated its lease of the Beachlands Log Cabin lease as at 31 December 2019. A renewal of this lease will therefore not be progressed. A process will be completed in the 2020/2021 work programme year for a new lease for the premises. The advertisement for expressions of interest for a new lease was delayed due to COVID-19. It is being placed now. Groups who express interest will be shown the property, given relevant information and if suitable invited to present to the local board.

ID: 3496 53R Whitford Maraetai Road, Whitford: Whitford Pony Club Incorporated

 

Amber

Deferred

Will be progressed in the 2020/2021 work programme year A further application pack for a new lease has been sent to the group.

ID: 3497 100 Stevenson Road, Clarks Beach: Clarks Beach Golf Club Incorporated

 

Amber

On hold

There is a Regional Facilities Golf Plan in progress, a large body of work that will have both local board and then wider consultation. The matter is deferred to the 2020/2021 work programme year.  Work on this matter remains on hold while the Regional Facilities Golf Plan is being finalised. New leases cannot proceed until the plan is finalised.

 

ID: 3496 56 Kitchener Road, Waiuku: Waiuku Golf and Squash Clubs Incorporated

 

Amber

On hold

There is a Regional Facilities Golf Plan in progress, a large body of work that will have both local board and then wider consultation. The matter is deferred to the 2020/2021 work programme year. Work on this matter remains on hold while the Regional Facilities Golf Plan is being finalised. New leases cannot proceed until the plan is finalised.

 

ID: 3498 Puni Recreation Reserve, Attewell Road, Puni: Puni Rugby Football Club Incorporated

 

Amber

Deferred

Will be progressed in the 2020/2021 work programme year. The club has worked with Counties Manukau Rugby Union to regain its incorporated entity status. The lease renewal application is yet to be filed but has been followed up by the group.

 

ID: 3501 89 Ardmore Quarry Road, Ardmore: Manukau Trail Riders Incorporated

 

Amber

On hold

A Resource Consent was issued for the motor sports park in 2014 which contained conditions regarding noise levels, monitoring and minimisation work. The group has plans for noise minimisation work. Noise levels are to be assessed before a lease can be progressed. Will be progressed in the 2020/2021 work programme year.  A site visit is to be set to check progress towards a new lease.

 

ID: 3855 7 Steel Road, Ararimu: The Ararimu Residents & Ratepayers Association Incorporated

 

Amber

Deferred

Will be progressed in the 2020/2021 work programme year. Discussions were previously held with the group over a community lease or licence to occupy and manage under the Rural Halls structure; and staff will contact the group for further discussions.

 

 

Infrastructure and Environment Services work programme

23.     In the Infrastructure and Environment Services work programme, there are six activities that were completed by the end of the year or will be by end of July 2019 (green); four activities that are in progress but are delayed (amber); zero activities that are significantly delayed, on hold or not delivered (red); and one activity that has been cancelled and deferred in quarter four (grey).  Activities with significant impact other than COVID-19 are discussed below:

Table 6: Infrastructure and Environment Services activities with significant impact other than COVID-19

Activity name

RAG status

Activity status

Explanation and mitigation

ID: Awakura restoration project

 

Amber

In progress

COVID-19 caused a delay in the commencement of this work. The drought also caused a short delay for the two planting days. These will be carried out in July and August 2020 - one with the Reretewhioi Marae and one with Ngāti Te Ata at Waipipi. Both Reretewhioi marae and Ngāti Te Ata have carried out additional work at the planting sites. The plants for this were purchased before the end of June 2020. In Quarter Four  weed control, plant maintenance and site preparation work has been carried out at both planting sites. Fencing around the Reretewhioi Marae planting area has been completed with additional funding from Healthy Waters.

Biodiversity management plan implementation – Maintenance of native plantings at Hunua Domain Recreation Reserve

 

Amber

In progress

Planting was delayed due to dry weather conditions; however $9,000 has been carried forward, so that planting can be carried out in July and August 2020. In Quarter Four maintenance works, weed control and site preparation were completed. Planting in Quarter One 2020/2021 using the carried forward budget will safeguard the board's investment from previous years.

 

Wairoa River restoration

 

Amber

In progress

A carry forward of $7,300 has been approved for planting trees in Quarter One 2020/2021. This activity could not be carried out in the 2019/2020 financial year due to the drought. In Quarter Four the coordinator undertook community engagement to increase participation in upcoming grant applications for restoration. The coordinator has continued working to secure additional funding from central government to progress planting and restoration work in 2020/2021.

 

Manukau Harbour Forum - Franklin

 

Amber

In progress

The full amount of unspent budget has been approved to be carried forward to the 2020/2021 financial year. The project coordinator role will continue through July and August 2020, funded by this carry-forward budget. The Manukau Harbour Forum underwent a governance and management review in Quarter Two of the 2019/2020 financial year. Following the review, the forum agreed to fund a part-time Manukau Harbour Forum coordinator to undertake a stocktake of all activity around the Manukau Harbour. The coordinator role was appointed in March 2020. All non-essential contracts were put on hold from April to early May 2020, due to COVID-19. The youth sustainability wānanga could not occur due to the COVID-19 lockdown, leaving some budget unspent. This wānanga will be delivered in 2021

 

 

Plans and Places work programme

24.     In the Plans and Places work programme, there are three activities that were completed by the end of the year or will be by end of July 2019 (green); zero activities that are in progress but are delayed (amber); zero activities that are significantly delayed, on hold or not delivered (red); and zero activities that have been cancelled and deferred in Quarter Four (grey).  Activities with significant impact other than COVID-19 are discussed below:

Table 7: Plans and Places activities with significant impact other than COVID-19

Activity name

RAG status

Activity status

Explanation and mitigation

 

Red

 

No projects with red status

 

Amber

 

No projects with amber status

 

ATEED work programme

25.     In the ATEED work programme, there are three activities that were completed by the end of the year or will be by end of July 2019 (green); zero activities that are in progress but are delayed (amber); zero activities that are significantly delayed, on hold or not delivered (red); and zero activities that have been cancelled and deferred in Quarter Four (grey). Activities with significant impact other than COVID-19 are discussed below:


 

Table 8: ATEED activities with significant impact other than COVID-19

Activity name

RAG status

Activity status

Explanation and mitigation

 

Red

 

 No projects with red status

 

Amber

 

 No projects with amber status

 

The Southern Initiative

26.     In The Southern Initiative there is one activity that was completed by the end of the year or will be by end of July 2019 (green); zero activities that are in progress but or delayed (amber); zero activities that are significantly delayed, on hold or not delivered (red); and zero activities that have been cancelled and deferred in Quarter Four (grey).  Activities with significant impact other than COVID-19 are discussed below:

Table 9: The Southern Initiative / The West Initiative activities with significant impact other than COVID-19

Activity name

RAG status

Activity status

Explanation and mitigation

Youth Connections - Franklin

 

Green

Completed

Te Ara Rangatahi have completed the 2019/20 funding obligations. They were funded $50,000 to support 15 young people with their Mahi Gains programme (create personal development plans, employment skills, cv and cover letter assistance), they have assisted 20 rangatahi in the area with this and have planned 10 young people into quality employment. They have also been chairing the Franklin Skills Network. This year the Franklin Careers Expo was cancelled due to COVID-19 lockdown restrictions. Te Ara Rangatahi used those funds to learn the difficulties faced by the rangatahi during lockdown and are currently putting together the insights gained from rangatahi on the learnings of COVID-19 lockdown.

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

27.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29.     This report informs the Franklin Local Board of the performance for the quarter ending 30 June 2019 and the performance for the 2019/2020 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

30.     This report informs the Franklin Local Board of the performance on the work programme the for the quarter ending 30 June 2019,  outlining the many projects that show strong commitment by the Franklin Local Board to working with mana whenua and matāwaka. These projects include:

·    ID: 55 Local Māori responsiveness action plan (FR)

·    ID: 58 Apply the empowered communities approach- connecting communities (FR)

·    ID: 873 Manukau Harbour forum

·    ID: 57 Youth Connections Franklin

·    ID: 3353 Hūnua trail

·    ID: 980 Celebrating Te Ao Māori and strengthening responsiveness to Māori. Whakatipu te reo Māori

·    ID: 358 Te Kete Rukuruku

·    ID: 1125 Waiaumanau reserve development plan

·    ID: 808 Awakura restoration project  

Ngā ritenga ā-pūtea

Financial implications

31.     This report is provided to enable the Franklin Local Board to monitor the organisation’s progress and performance in delivering the 2019/2020 work programmes. There are no financial implications associated with this report.

Financial performance

32.     Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 October. Due to these obligations the financial performance attached to the quarterly report is excluded from the public

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance by department’ section.

Ngā koringa ā-muri

Next steps

34.     The Emergency Budget was adopted on 30 July 2020. Work programmes for 2020/2021 were approved at the board’s business meeting in August.

35.     Delivery of the activities in the 2020/2021 work programme has commenced. There is a reduced timeframe to deliver these work programmes (10 months).

36.     As the delivery timeframe for the 2020/2021 work programmes is reduced, the reporting timeframe is likely to change.

37.     Resourcing of the 2020/2021 work programmes was based on the current staff capacity within departments. If changes to staff capacity have an impact on work programme delivery, this will be signalled to the local board at the earliest opportunity.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Franklin Local Board Quarter Four Work Programme update

279

b

Franklin Local Board Quarter Four Financial Report June 2020 - Confidential

 

     

Ngā kaihaina

Signatories

Author

Orrin Kapua - Local Board Advisor - Franklin

Authoriser

Carol McKenzie-Rex - Relationship Manager for Franklin and Howick Local Boards

 



Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 


Franklin Local Board

22 September 2020

 

 

     

 


Franklin Local Board

22 September 2020

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Franklin Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

19        Local Board Annual Report 2019/2020 - Attachment a - Franklin Local Board Annual Report 2019/2020  - Draft

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2020 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange...

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

20        Auckland Council’s Year End and Quarterly Performance Report: Franklin Local Board for Quarter Four 2019/2020 - Attachment b - Franklin Local Board Quarter Four Financial Report June 2020

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the NZ Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 


 

 

C1       Statement of proposal for a new Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

   



[1] Waitākere Ranges Strategic Weed Management Plan 2015

[2] Auckland Council Weed Management Policy

[3] E34 Agrichemicals and vertebrate toxic agents - Unitary Plan

[4] Streetscapes Specifications - 19 March 2019_

[5] Transport Authorities - Glyphosate use

[6] Novachem Manual - Glyphosate 510

[7] https://www.epa.govt.nz/news-and-alerts/latest-news/use-of-glyphosate-in-new-zealand/

[8] Novachem Manual - Glyphosate 510

[9] Product Label Green Glyphosate 510

[10] Supplementary material glyphosate

[11] http://resistance.nzpps.org/index.php?p=herbicides/glyphosate

[12] Vegetation management Trial 2002

[13] Review PwC Weed Management Cost

[14] Novachem – Bio Safe

[15] Information provided by Kiwicare

[16] Back to the future - electrothermal, systemic, weedkiller

[17] Water use from Weedtechnics A4-SW900-Product-Specifications and Foamstream M1200 – Weedingtech spec sheet.

[18] Watercare - Drought response

[19] Weedtechnics A4-SW900-Product-Specifications

[20] Measuring Emissions: a guide for organisations – Emission factors for stationary combustion fuels Diesel 1 litre = 2.66 kg CO2/unit

[21] Linear km covers both side of the road e.g 2.2km. (average walking speed of between 2.9 kilometres per hour (km/h) and 6.5 km/h).

[22] Review PwC Weed Management Cost 15092015

[23] Best Practice Guidance - Notes for Integrated and Non-chemical Amenity Hard Surface Weed

[24] http://resistance.nzpps.org/index.php?p=herbicides/glyphosate

[25] https://www.aucklandcouncil.govt.nz/environment/Pages/auckland-climate-action-plan.aspx

[26] Emissions from direct/production and electricity use, but not including “embodied” or “life cycle emissions”. These emissions do not include fuel for the boiler pump or motorized sprayer.

[27] Water use -Bio Blast

[28] https://www.aucklandcouncil.govt.nz/environment/plants-animals/pests-weeds/Documents/weedcontrolmethods.pdf

[29] People Survey - 2019

[30] 264 kg x 5,055km road corridor. This could be mitigated by the use of battery power, there are no options currently available in New Zealand

 

 

[31] Costings should not be treated a final pricing but as an indication of pricing differences between methodology.