Franklin Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Franklin Local Board held via videoconference and in the Local Board Chambers, Pukekohe Service Centre, 82 Manukau Road, Pukekohe on Tuesday, 22 September 2020 at 9.30am. In-person attendance was guided by COVID-19 Level 2.5

 

present

 

Chairperson

Andrew Baker

 

Deputy Chairperson

Angela Fulljames

 

Members

Malcolm Bell

 

 

Alan Cole

 

 

Sharlene Druyven

 

 

Lance Gedge

 

 

Matthew Murphy

 

 

Logan Soole

 

 

ABSENT

 

Member

Amanda Kinzett

 

 


Franklin Local Board

22 September 2020

 

 

 

1          Welcome

 

The Chair opened the meeting and welcomed everyone present.

 

 

2          Apologies

  

Resolution number FR/2020/86

MOVED by Member A Cole, seconded by Member L Soole:  

That the Franklin Local Board:

a)         accept the apology from Member Kinzett for absence.

CARRIED

 

 

3          Declaration of Interest

 

Member Druyven declared an interest in Item 11 – Franklin Local Grant Round One 2020/2021 grant allocations – Waiuku Business & Development Association.

 

 

4          Confirmation of Minutes

 

Resolution number FR/2020/87

MOVED by Member M Murphy, seconded by Deputy Chairperson A Fulljames:  

That the Franklin Local Board:

a)         confirm the ordinary minutes of its meeting held on Tuesday, 25 August 2020 as true and correct.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 


 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Franklin Local Grant Round One 2020/2021 grant allocations

 

Marion Davies was in attendance to speak to this item.

 

Member Druyven declared an interest in Item 11: Waiuku Business & Development Assocation, and this item was taken separately.  Member Druyven took no part in discussion or voting on this item.

 

 

Resolution number FR/2020/88

MOVED by Deputy Chairperson A Fulljames, seconded by Member M Bell:  

That the Franklin Local Board:

a)       agree to fund, part-fund or decline each application in Franklin Local Grants and Multiboard Round One 2020/2021, listed in Table One, Table Two and Table Three below.

Table One: Franklin Local Grants Round One 2020/2021 grant applications

App ID

Organisation

Requesting funding for

Amount requested

Granted

Comment

LG2103-101

Rotary Club of Pohutukawa Coast Incorporated Charitable Trust

Towards the Rotary Allfit Coastal Fun Run at Duder Regional Park on 8 November 2020.

$8,357.00

$4,500.00

Traffic management

LG2103-102

Pukekohe Performing Arts Incorporated

Towards costs for staging the production of Moana Junior at the Harrington Theatre, including costumes, sound, lighting choreographer set, and advertising.

$10,000.00

$4,255.00

Stage rights

for the

theatre

LG2103-104

Business and Professional Women Franklin Incorporated

Towards advertising, school student tickets and awards for the International Womens Day event in March 2021.

 

 

 

$3,520.00

$1,220.00

School tickets and awards

App ID

Organisation

Requesting funding for

Amount requested

Granted

Comment

LG2103-105

Maraetai Sailing Club Incorporated

Towards the security costs over four nights, for the National Championships for the New Zealand junior dinghy regatta.

$5,636.00

$3,200.00

 

LG2103-108

Manukau Heads Lighthouse Trust

Towards integrated customer experience for the Manukau Heads Lighthouse to increase the visitor experience and donations.

$12,650.00

$2,800.00

Tagged to website, design

LG2103-111

Clevedon Community and Business Association Incorporated

Towards the Clevedon Christmas Parade including insurance, traffic management plan, advertising and entertainment.

$6,566.79

 $2,145.00

Traffic management insurance, road closure

LG2103-116

Dance Therapy NZ

Towards the "Arts 4 Us" and "STARS Waiuku" programme for eight to 12 year olds in Waiuku. including venue hire, marketing, facilitation fees and equipment.

$8,000.00

$700.00

Venue hire

LG2103-118

Waiuku Lions Club Charitable Trust

Towards the Sand to Mud event on 18 April 2021, including traffic management, advertising and resources.

$2,800.00

$1502.00

 

LG2103-119

Waiuku Bowling Club Incorporated

Towards costs to reroof the Waiuku Bowling Club building.

$10,000.00

$5,000.00

 

LG2103-120

Life Education Trust Counties Manukau

Towards the teaching of Life Education's health and well-being programme in schools from 14 September to 25 November 2020.

$8,000.00

$2,000.00

Resources

LG2103-121

The Buckland Community Centre Incorporated

Towards the reroofing of the Buckland Community Centre,

$100,000.00

$5,000.00

 

App ID

Organisation

Requesting funding for

Amount requested

Granted

Comment

LG2103-122

Dream Big Trust

Towards the Dream Big activities including dance class fees, sport and team building.

$12,014.25

$0.00

Alternative funding sources available including Tu Manawa

LG2103-123

Shiloh Creative Life Centre Charitable Trust

Towards the Tribal Art Connection eight week course for young people at Ardmore Community Hall, including facilitator fees and venue hire from 8 October to 26 November 2020.

$3,276.16

$0.00

Lower priority due to the

local board  supporting

the second application in the same

grant round

LG2103-124

Waiuku Toy Library Incorporated

Towards the purchase of new outdoor toys for hireage including toys for the party hire packages at the Waiuku Toy Library

$1,764.00

$1,764.00

 

LG2103-125

Youthline Charitable Trust Auckland

Towards training volunteer counsellors at the Helpline from 1 October 2020 to 31 March 2021.

$4,000.00

$2,000.00

Request deputation

LG2103-126

Ararimu Residents and Ratepayers Association

Towards acoustic panels for the Ararimu Hall.

$3,515.00

$0.00

Provided

funds to other application

(insulation)

LG2103-127

Splore Dynamics Ltd

Towards the cost of printing trainee certificates, training resource and additional materials for the Zero Waste Hub.

$5,000.00

$0.00

Limited Liability Company. Environmental Services involvement

LG2103-128

Kokako Lodge Trust

Towards new safety equipment for the Kokako Lodge, including carabiners and ropes.

$3,081.00

$3,081.00

 

LG2103-129

YMCA North

Towards the Hunua Falls Water Safety project including staff training and wages, gazebos, flags and a tablet.

$12,784.00

$5,000.00

For trainer

fees

App ID

Organisation

Requesting funding for

Amount requested

Granted

Comment

LG2103-130

Shiloh Creative Life Centre Charitable Trust

Towards the "Art Collective" project at Ardmore Community Hall from 13 October to 5 December 2020.

$8,000.00

$1,600.00

For venue

hire

Total

 

 

$233,152.20

 $46,157.00

 

 

Table Two: Franklin Local Grants Round One 2020/2021 multi-board grant applications:

App ID

Organisation

Requesting funding for

Amount requested

Granted           

Comment

MB2021-144

The Auckland King Tides Initiative under the umbrella of The Institution of Professional Engineers New Zealand Inc

Towards the "King Tides" project including design and installation of gauge, data digitization and public launch.

$22,945.00

$4,000 

Rimu:

Citizen science project.

Funding dependent upon Franklin locations and receiving funding from other applications; explore use of work programme

MB2021-141

Presbyterian Support Services (Northern)

Towards operational costs for Shine`s two refuges for women

$10,000.00

$0.00

Central government area

MB2021-150

The Kids for Kids Charitable Trust

Towards venue hire and production cost of the Kids Youth Choir performance at the Vodafone Events Centre.

$20,000.00

$0.00

Out of board area

Total

 

 

$52,945.00

 $4,000.00

 

 

 

 

 

 

 

 

 

 

b)       agree to fund, part-fund or decline two deferred applications from Franklin Quick Response Round One 2020/2021, listed in Table Three below

Table Three: Deferred Franklin Quick Response Round One 2020/2021 applications

App ID

Organisation

Requesting funding for

Amount requested

Granted           

Comment

QR2103-113

Takutai Charitable Trust

Towards the Pohutukawa Coast Christmas Parade on 5 December 2020 including traffic management, street entertainment and insurance costs.

$2,680.00

$2,680.00

Traffic management. (Police in attend-ance but not for TM)

QR2103-121

Ararimu Residents and Ratepayers Association Incorporated

Towards placing insultation under the Ararimu Hall to improve ventilation.

$4,000.00

$4,000.00

 

Total

 

 

$6,680.00

 

$6,680.00

 

 

CARRIED

 

Resolution number FR/2020/89

MOVED by Member M Bell, seconded by Deputy Chairperson A Fulljames:   

That the Franklin Local Board:

c)         agree to fund or part-fund or decline one application in Franklin Local Grants and Multiboard Round One 2020/2021

Table Four: Franklin Local Grants Round One 2020/2021 grant application

 

App ID

Organisation

Requesting funding for

Amount requested

Granted           

Comment

LG2103-107

Waiuku Business and Development Association Incorporated

Towards the annual Waiuku Christmas event on 13 December 2020, including traffic management and first aid support.

$4,188.00

$3,848.00           

Decision made re event on 30 Sept to proceed or not. TM funded

CARRIED

 

 

12

Franklin Sport and Active Recreation Facilities Plan - allocation of funding for projects in 2020/2021.

 

Resolution number FR/2020/90

MOVED by Member L Soole, seconded by Member M Bell:  

That Franklin Local Board:

a)        approve the following grants from line item 63 of the 2020/2021 local board work programme:

i)     $70,285 to the Pohutukawa Coast Bike Club towards constructing new tracks and winterproofing tracks in Whitford Forest

ii)    $46,545 to Maraetai Beach Boating Club towards renovating toilets and changing rooms and laying a concrete pad

iii)   $33,170 to Pukekohe Netball Centre towards resealing one netball court with a rubber surface.

CARRIED

 

 

13

Franklin Local Board Māori Responsiveness Action Plan Achievements

 

Simone Tongatule was in attendance to speak to this item

 

Resolution number FR/2020/91

MOVED by Member L Soole, seconded by Member M Murphy:  

That the Franklin Local Board:

a)      retain and further develop the Franklin Local Board’s Māori Responsiveness Action Plan by incorporating an annual refresh, with a further review of the plan’s progress in conjunction with mana whenua in 2022. 

b)      share annual achievement reports with mana whenua and mataawaka who took part in the foundational report.

CARRIED

 

 

14

Feedback on the Regional Facilities Auckland (RFA) local board engagement plan

 

Resolution number FR/2020/92

MOVED by Chairperson A Baker, seconded by Deputy Chairperson A Fulljames:  

That the Franklin Local Board:

a)      note the Franklin Local Board feedback on the Regional Facilities Auckland (RFA) local board engagement plan (included as Attachment A of the report).

CARRIED

 

 

15

Project Streetscapes: Weed Management report

 

Resolution number FR/2020/93

MOVED by Chairperson A Baker, seconded by Member A Cole:  

That the Franklin Local Board:

a)         provide feedback on the recommended approach to a standardised methodology to managing weeds on footpaths, berms and the kerb and channel across more than 5000km of urban roads as follows:

i)        support the recommendation for a single default methodology for Auckland.

ii)       support the use of a combination of plant-based herbicide with spot spraying of glyphosate for difficult weeds, noting that use of glyphosate shall be used in accordance with current NZ Environmental Protection Agency guidelines.

iii)      request that any local board seeking to achieve a level of service or methodology that exceeds the default methodology would be required to fund any increase in costs through LDI budget so as to not create inequity for those local boards electing to use the default methodology.

iv)      note that the preferred option is achievable within existing operational budgets.

v)       support ongoing investigation and trials of methodologies and products alongside reporting against impacts on budgets.

b)        request clarification on the methodology to be used for rural roads, in particular pest weeds.

CARRIED

 

 

16

Auckland Transport monthly report to the Franklin Local Board

 

Kenneth Tuai was in attendance to speak to this item

 

 

Resolution number FR/2020/94

MOVED by Chairperson A Baker, seconded by Member A Cole:  

That the Franklin Local Board:

a)         receive the Auckland Transport monthly update report of September 2020.

b)             approve a change to the nominated transport representative for the Wairoa sub-division for the 2019-2022 electoral term ( previously resolved FR/2020/21), replacing Member Lance Gedge with Member Malcolm Bell.

c)         reconfirm that appointed Transport Representatives are authorised by the board to:

i)          prepare and provide local board area views on transport issues, works or projects within their area that are time-sensitive and that are unable to be presented to the whole board via weekly workshops

ii)         receive staff notifications of areas that may involve reputational, financial, performance or political risk

iii)       consult with other board members where practical, ensure board members are updated on views provided at the next available opportunity.

CARRIED

 

 

17

Governance Forward Work Calendar September 2020

 

Resolution number FR/2020/95

MOVED by Deputy Chairperson A Fulljames, seconded by Member A Cole:  

That the Franklin Local Board:

a)      note the governance forward work calendar dated August 2020 (Attachment A).

CARRIED

 

 

18

Franklin Local Board workshop records

 

Resolution number FR/2020/96

MOVED by Member A Cole, seconded by Member M Bell:  

That the Franklin Local Board:

a)      receive the Franklin Local Board workshop records for 4, 11, 18 and 25 August.

CARRIED

 

 

19

Local Board Annual Report 2019/2020

 

Resolution number FR/2020/97

MOVED by Chairperson A Baker, seconded by Deputy Chairperson A Fulljames:   

That the Franklin Local Board:

a)      adopt the 2019/2020 Franklin Local Board Annual Report as set out in Attachment A of the agenda report.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 29 October 2020.

c)      note that the draft 2019/2020 Franklin Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020.

CARRIED

 

 

20

Auckland Council’s Year End and Quarterly Performance Report: Franklin Local Board for Quarter Four 2019/2020

 

Resolution number FR/2020/98

MOVED by Chairperson A Baker, seconded by Member L Soole:  

That the Franklin Local Board:

a)         receive the performance report for the financial Quarter Four and year ending 30 June 2020.

b)         note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2019/2020 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 30 October 2020.

c)         note that COVID-19 has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities because:

i)        asset based services were significantly impacted. Regional and community facilities were either fully or partially closed

ii)       spending on contracts was restricted to essential services only.

d)         note that Quarter Three reporting was not supplied to the local board as there was limited capacity to access information.

CARRIED

 

 

21        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 


 

 

 

22        Procedural motion to exclude the public

Resolution number FR/2020/99

MOVED by Chairperson A Baker, seconded by Member A Cole:  

That the Franklin Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

19        Local Board Annual Report 2019/2020 - Attachment a - Franklin Local Board  Annual Report 2019-2020

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2020 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

20        Auckland Council’s Year End and Quarterly Performance Report: Franklin Local Board for Quarter Four 2019/2020 - Attachment b - Franklin Local Board Quarter Four Financial Report June 2020

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the NZ Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

C1       Statement of proposal for a new Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 


 

 

10.03am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

10.09am          The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

19

Local Board Annual Report 2019/2020

 

Resolution number FR/2020/86

MOVED by Deputy Chairperson A Fulljames, seconded by Member M Murphy:  

That the Franklin Local Board:

a)      agree to note the confidential status of attachment a to Item 19.

 

 

20

Auckland Council’s Year End and Quarterly Performance Report: Franklin Local Board for Quarter Four 2019/2020

 

Resolution number FR/2020/87

MOVED by Deputy Chairperson A Fulljames, seconded by Member M Murphy:  

That the Franklin Local Board:

a)      agree to note the confidential status of attachment a to Item 19.

 

 

C1

Statement of proposal for a new Navigation Safety Bylaw

 

Resolution number FR/2020/88

MOVED by Member M Bell, seconded by Member L Soole:  

That the Franklin Local Board

a)       support the public release of the draft statement of proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Safety Bylaw 2021 and associated controls for public consultation.

  

 

10.12am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................