I hereby give notice that an ordinary meeting of the Aotea / Great Barrier Local Board will be held on:

 

Date:

Time:

Venue:

 

Tuesday, 22 September 2020

1.00pm

This meeting will proceed via Skype for Business.

Either a recording or written summary will be

uploaded on the Auckland Council website

 

Aotea / Great Barrier Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Susan Daly

 

 

Patrick O'Shea

 

 

Valmaine Toki

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Democracy Advisor

 

14 September 2020

 

Contact Telephone: (09) 301 0101

Email: guia.nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Aotea / Great Barrier Local Board

22 September 2020

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Local Ward Area Councillor's Update                                                                         7

12        Environmental agency and community group reports                                           19

13        Local Board Annual Report 2019/2020                                                                      45

14        Auckland Council’s Year End and Quarterly Performance Report: Aotea / Great Barrier Local Board for quarter four 2019/2020                                                       49

15        Auckland Transport September 2020 update to the Aotea / Great Barrier Local Board                                                                                                                             65

16        Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022                                                                                                                                       73

17        Aotea / Great Barrier Local Board Workshop Record of Proceedings                 79  

18        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

19        Procedural Motion to Exclude the Public                                                                 87

13        Local Board Annual Report 2019/2020

a.      Draft 2019/2020 Aotea / Great Barrier Local Board Annual Report              87

14        Auckland Council’s Year End and Quarterly Performance Report: Aotea / Great Barrier Local Board for quarter four 2019/2020

b.      Aotea / Great Barrier Local Board quarterly performance report June 2020 – Financial appendix performance financial summary                                     87

C1       Statement of proposal for a new Navigation Safety Bylaw                                    88  

 


1          Welcome

 

Chairperson I Fordham will open the meeting held by Skype for Business and welcome

everyone in attendance. Member V Toki will lead a karakia.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Aotea / Great Barrier Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 25 August 2020, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 


 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Aotea / Great Barrier Local Board

22 September 2020

 

 

Local Ward Area Councillor's Update

File No.: CP2020/13080

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the local ward area councillor to update the Aotea / Great Barrier Local Board on Governing Body issues and other points of interest to the local board.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for local ward area councillors to update their local board counterparts on regional matters of interest to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the written report update from the Waitematā and Gulf Ward Councillor, Pippa Coom.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Councillor Pippa Coom - September 2020 update

9

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authorisers

Louise Mason – General Manager Board Services

Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

22 September 2020

 

 

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Aotea / Great Barrier Local Board

22 September 2020

 

 

Environmental agency and community group reports

File No.: CP2020/13065

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for Aotea Great Barrier community groups and environmental agencies with interest or role in the environment or the work of the Aotea / Great Barrier Local Board to have items considered as part of the board’s business meeting.

Whakarāpopototanga matua

Executive summary

2.       The Environment Committee of the Aotea / Great Barrier Local Board has been discontinued from the start of the electoral term 2016/2019. To continue with the tradition of open and more direct interaction between the board, local groups and others, the local board has extended an invitation to either speak at the board’s business meeting via Public Forum or put items forward and have reports included in the agenda.

3.       Inclusion of items on the agenda is at the discretion of the Aotea / Great Barrier Local Board Chairperson in discussion with the Aotea / Great Barrier Local Board Relationship Manager to ensure the material is appropriate and will not create any issues. Any items submitted will be included under a cover report which will have the recommendation that “item xyz be noted or received”.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      note the following reports:

i)        Aotea / Great Barrier Natural Environment-Islands monthly update – August 2020

ii)       Aotea Great Barrier Environmental Trust Update – September 2020

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier Natural Environment-Islands monthly update - August 2020

21

b

Aotea Great Barrier Environmental Trust Update – September 2020

29

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authorisers

Louise Mason – General Manager Local Board Services

Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

22 September 2020

 

 

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Aotea / Great Barrier Local Board

22 September 2020

 

 

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Aotea / Great Barrier Local Board

22 September 2020

 

 

Local Board Annual Report 2019/2020

File No.: CP2020/11891

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek local board adoption of the 2019/2020 Annual Report for the Aotea / Great Barrier Local Board, prior to it being adopted by the Governing Body on 29 October 2020.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Annual Report 2019/2020 is being prepared and needs to be adopted by the Governing Body by 29 October 2020. As part of the overall report package, individual reports for each local board are prepared.

3.       Auckland Council currently has a series of bonds quoted on the New Zealand Stock Exchange (NZX) Debt Market maintained by NZX Limited. As council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA), local boards may not release annual financial results in any form. Therefore, the attached annual report is being presented as confidential.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      adopt the 2019/2020 Aotea / Great Barrier Local Board Annual Report as set out in Attachment A.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 29 October 2020.

c)      note that the draft 2019/2020 Aotea / Great Barrier Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020.

 

 

Horopaki

Context

4.       In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the local board.

5.       In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

6.       This story is particularly important this year in light of the impacts Covid-19 had on communities and the council in the third quarter of 2019/2020.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The annual report contains the following sections:

Section

Description

Mihi

The mihi relates to the local board area.

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

Local board members

A group photo of the local board members.

Our area

A visual layout of the local board area, summarising key demographic information and showing key projects and facilities in the area.

Performance report

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.

Funding information

Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Local flavour

A profile of either an outstanding resident, grant, project or facility that benefits the local community.

Tauākī whakaaweawe āhuarangi

Climate impact statement

8.       The Council’s Climate Change disclosures are covered in Volume four of the Annual Report and sections within the Summary Annual Report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

9.       Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

10.     Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

11.     The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2018-2028 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

12.     The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

13.     The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

14.     The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English, and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

15.     The next steps for the draft 2019/2020 Annual Report for the local board are:

·           Audit NZ review during August and September 2020

·           Report to the Governing Body for adoption on 29 October 2020

·           Release to stock exchanges and publication online on 30 October 2020

·           Physical copies provided to local board offices, council service centres and libraries by the end of October 2020.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft 2019/2020 Aotea / Great Barrier Local Board Annual Report (Under Separate Cover) - Confidential

 

Ngā kaihaina

Signatories

Author

David Gurney - Manager Corporate & Local Board Performance

Authorisers

Kevin Ramsay - Group Chief Financial Officer

Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

22 September 2020

 

 

Auckland Council’s Year End and Quarterly Performance Report: Aotea / Great Barrier Local Board for quarter four 2019/2020

File No.: CP2020/13213

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide the Aotea / Great Barrier Local Board with an integrated quarterly performance report for quarter four, 1 April – 30 June 2020, and the overall performance for the financial year, against the agreed 2019/2020 local board work programme.

Whakarāpopototanga matua

Executive summary

2.       This report provides an integrated view of performance for the Aotea / Great Barrier Local Board and includes financial performance and delivery against work programmes for the 2019/2020 financial year.

3.       The COVID-19 pandemic has resulted in significant pressure on council’s financial position. In response to the Ministry of Health’s orders and to ensure prudent financial management council’s focus and expenditure shifted to essential services. A pause on spending on non-essential services has had a significant impact on the delivery of work programme activities.

4.       Aotea / Great Barrier Local Board had a total of 43 projects in its 2019/2020 work programme. 40 activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. One activity had been cancelled: ANZAC Day 2020 service and two activities were put on hold: Great Barrier Island visitors map and Great Barrier Island community spaces and reserves activation plan implementation.

5.       Key activity achievements from the 2019/2020 work programme include:

·    Installation of modular style off the shelf pump track at Okiwi Park fully utilised and enjoyed by all ages up north of the island.

·         Aotea Family Support Group’s remarkable performance in the delivery of community centred activities and support to the elderly, youth and the community as a whole at the forefront.

·         Solutions to Aotea’s connectivity issues are being progressed with central government with a “redesign of coverage for the island.”

·         An increased uptake in the freshwater management programme.

6.       Key activities not delivered / not progressed as expected include:

·         The iwi responsiveness project is slowly progressing pending Ngāti Rehua - Ngātiwai ki Aotea Trust’s annual general meeting to open discussions for an iwi liaison role.

·         An area plan for Aotea Great Barrier has not been able to be progressed as planned due to a delay in iwi consultation.

·         Claris cemetery project has been delayed due to design and cost.

7.       Budgets of unfinished activities have been carried forward into 2020/2021 work programmes.

8.       The 2019/2020 financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the performance report for the financial quarter four and year ending 30 June 2020.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2019/2020 are released to the New Zealand’s Exchange (NZX) which are expected to be made public 30 September 2020.

c)      note that COVID-19 has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities because:

i)        asset based services were significantly impacted. Regional and community facilities were either fully or partially closed.

ii)       spending on contracts was restricted to essential services only.

d)      note that quarter three reporting was not supplied to the local board as there was limited capacity to access information.

 

 

Horopaki

Context

9.       The Aotea / Great Barrier Local Board has an approved 2019/2020 work programme for the following operating departments:

·        Infrastructure and Environmental Services, approved on 18 June 2019 with resolution number GBI/2019/63;

·        Community Facilities: Build Maintain Renew and Community Leases, approved on 18 June 2019 with resolution number GBI/2019/64;

·        Community Services: Arts, Community and Events; Libraries; Parks, Sport and Recreation; and Service, Strategy and Integration, approved on 18 June 2019 with resolution number GBI/2019/65;

·        ATEED approved on 18 June 2019 with resolution number GBI/2019/66; and

·        Plans and Places, approved on 18 June 2019 with resolution number GBI/2019/67.

10.     The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.


 

Graph 1: work programme activities by outcome

11.     The COVID-19 pandemic has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities. In response to the orders made by Director General of Health on 25 March 2020 under s 70 of the Health Act 1956 council’s focus and expenditure shifted to essential services only. Physical distancing requirements and measures to ensure prudent financial management meant that only essential activities and services could continue.

12.     Asset based services were significantly impacted as all regional and community facilities were either fully or partially closed depending on the Ministry of Health’s guidelines for each COVID-19 alert level.

13.     Spending on contracts was restricted to essential services while in Alert Level 4.  These restrictions were reviewed as alert levels changed.  There are currently no restrictions, however, there continues to be extra spending approvals in place to ensure prudent spending and delivery of value for money for ratepayers.

14.     Reporting on quarter three reporting was not supplied to the local board as council staff working from home during the lockdown had limited capacity to access information and systems which affected their ability to deliver reports in a robust and meaningful way.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

15.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that have been delivered as expected (completed by the end of July 2019) or multi-year activities which have progressed as planned (green), in progress but with issues that are being managed (amber), and activities that are undelivered or have significant issues (red) and activities that have been cancelled/deferred/merged (grey).


 

Graph 2: Work Programme by RAG status

16.     The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: work programme activity by activity status and department

17.     The table below shows the overall performance of work programme activities (RAG status and activity status by work programme).

Table 1: End of year Aotea / Great Barrier Local Board Work Programme Status

RAG Status

Activity Status

ACE

ATEED

CF

Leases

SS&I

I&ES

Libraries

PSR

P&P

Green

Completed

7

1

5

1

 

6

1

 

 

In progress

1

 

1

 

 

1

 

 

1

 

Approved

 

 

1

 

 

 

 

 

 

 

Approved in principle

 

 

2

 

 

 

 

 

 

 

RAG Status

Activity Status

ACE

ATEED

CF

Leases

SS&I

I&ES

Libraries

PSR

P&P

Amber

In progress

3

 

2

 

1

 

 

1

1

On Hold

 

 

 

 

 

 

 

2

 

Grey

Cancelled

1

 

 

 

 

 

 

 

 

Red

In progress

 

 

3

 

 

1

 

 

 

Key activity achievements from the 2019/2020 work programme

18.     The key achievements in the delivery of the local board work programmes for 2019/2020 include:

·    The Okiwi Park pump track installation was completed in February 2020 with works undertaken by Envirokiwi in partnership with ParkLife. This project commenced in 2016 where public consultation took place in 2018 with Okiwi School. Community Services undertook a strategic assessment in relation to the recreational service requirements for the local community and supported the installation of a modular style pump track in Okiwi Park.

·    Aotea community groups had been strong and adopted very well during the last two quarters of the 2019/2020 particularly providing the social services required by the most vulnerable in the community. The Aotea Family Support Group (AFSG) obtained its Ministry of Social Development approval as an essential social service provider. The AFSG-managed community worker provided advice to people on the government's wage-subsidy scheme and supported residents during lockdown.

·    Received positive soundings from both central government Crown Infrastructure Partners (CIP) and the Rural Connectivity Group (RCG) as a result of the work carried out by IT specialist Wollemi Consulting.

·    A total of 610 properties were visited across the Tryphena, Ōkupu, Ōkiwi and Port Fitzroy catchments as part of the Freshwater management programme where 178 households participated. Ten septic tank inspections were offered along with free septic tank filters and enzyme activator samples. Three educational sessions were delivered at Ōkiwi, Kaitoke and Mulberry Grove Schools, covering Wai Care and native and pest fish awareness.

Overview of work programme performance by department

Arts, Community and Events work programme

19.     In the Arts, Community and Events work programme, there is a total of 12 activities. Eight activities were completed by the end of the year (green), three activities are in progress but are delayed (amber), and one activity that had been cancelled in quarter four (grey). Activities with significant impact are discussed below:

Table 1: Arts, Community and Events activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

Iwi responsiveness - Respond to Maori aspirations: Ngāti Rehua Ngātiwai ki Aotea coordinator

 

Amber

In progress

There has been slow progress in achieving an annual general meeting and the treaty settlement process that has caused significant delay in this project. Ongoing discussion with the interim Trust board representative and the local board are being progressed and potential projects have been proposed to mitigate further delays.

Dark Sky Sanctuary Leverage

 

Amber

In progress

With the disestablishment of the Aotea Great Barrier Dark Sky Advisory Group in October 2019, Destination Great Barrier Island was left with the group’s budgets with no one leading and implementing the activities. Work is being done on developing a paid "Dark Sky coordinator" position to oversee compliance in 2020/2021 and future years.

ANZAC Service – Great Barrier

Grey

Cancelled

ANZAC Day commemorations across the country were cancelled in 2020 due to the national COVID-19 response.

Parks, Sport and Recreation work programme

20.     In the Parks, Sport and Recreation work programme, there is a total of three activities: no activities were completed at the end of the year. One activity is in progress but delayed and two activities are on hold (amber). Activities with significant impact are discussed below:

Table 2: Parks, Sport and Recreation activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

Great Barrier Island: Visitor Maps

 

Amber

On hold

Printing of visitor maps and the QR code project have been put on hold until the board is satisfied that the information are updated, relevant and consistent with all other information tools (printed maps, QR code & signages) being used. Discussion with staff and contractors are ongoing in developing options regarding a council managed visitor information platform.

Great Barrier Island Community spaces and reserves activation plan implementation

Amber

On hold

This project is on hold awaiting completion of mana whenua engagement alongside the Regional Parks plan and accessways and linkages projects to be able to proceed with community consultation in discussion with the local board.

Accessway and linkages plan FY20

Amber

In progress

There is delays in planning and approval due to COVID-19 lockdown. Iwi consultation will be carried out as soon COVID-19 restrictions are lifted.

Libraries work programme

21.     In the Libraries work programme, there was one activity completed by the end of the year (green).

Service Strategy and Integration work programme

22.     In the Service Strategy and Integration work programme, there is one activity in progress but delayed (amber). The Great Barrier Island community spaces and reserves activation plan intends to combine mana whenua engagement with Regional Parks and the accessways and linkages project. These activities require community and iwi consultation on a plan for the development and activation of public spaces and reserve on Aotea.

Community Facilities: Build Maintain Renew work programme

23.     In the Community Facilities: Build Maintain Renew work programme, there is a total of 14 activities: nine activities were completed by the end of the year (green), two activities are in progress but are delayed (amber) and three activities are significantly delayed (red) due to the impact of COVID -19.

Table 3: Community Facilities activities with significant impact

Activity name

RAG status

Activity status

Explanation and mitigation

Mulberry Grove - skate ramp - replacement

Red

In progress

The timing or outcome of this project might be impacted by the COVID-19 situation. Proposed road changes, renewal and new development options at Mulberry Grove will be presented to the local board for perusal once staff review had been completed.

Great Barrier - LDI Minor Capex Fund 2018/19

Red

In progress

Identified works have been deferred to future years due to COVID-19 budget constraints. Projects will resume when budget is available.

Claris Cemetery – develop facility

Red

In progress

The timing or outcome of this project might be impacted by the COVID-19 situation. The board is scheduled to review and approve the final design and costs of the project for delivery.

Community Leases work programme

24.     In the Community Leases work programme, there was one activity completed by the end of the year (green).

Infrastructure and Environment Services work programme

25.     In the Infrastructure and Environment Services work programme, there is a total of eight activities: seven activities were completed by the end of the year (green) and one activity is significantly delayed (red) caused by the impact of COVID-19. The coastal weed survey activity was suspended under COVID-19 alert level 4, and could not be resumed due to distancing restrictions during quarter four.

Plans and Places work programme

26.     In the Plans and Places work programme, there is a total of two activities: one activity was completed by the end of the year (green) and one activity in progress but delayed (amber). The Aotea / Great Barrier Area Plan Working Party had worked thoroughly to finalise the draft Aotea Great Barrier area plan but resolved that iwi consultation be accomplished prior to wider public consultation.

ATEED work programme

27.     In the ATEED work programme, there is one activity completed by the end of the year (green).

Deferred activities

28.     2019/2020 The Corporate and Local Board Performance team have identified projects from the local boards locally driven initiatives (LDI) operational budget 2019/2020 where there was an agreed scope and cost which were not been delivered. These have been added to the work programme to be delivered in 2020/2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31.     This report informs the Aotea / Great Barrier Local Board of the performance for quarter ending 30 June 2019 and the performance for the 2019/2020 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

32.     The local board recognise the importance of engaging with mana whenua and continues to engage with Ngāti Rehua - Ngātiwai ki Aotea Interim Trust to discuss Māori aspirations for the island. An Annual General Meeting (AGM) has been scheduled at the end of September 2020 and following the AGM the local board will seek to progress delivery of its work programme activity of support for iwi responsiveness.

33.     The local board has directed staff to ensure iwi consultation is carried out in most work programme activities and incorporate Te Reo names for locations on directional signage and Māori aspirations are included in community groups implementation plan.

Ngā ritenga ā-pūtea

Financial implications

34.     This report is provided to enable the Aotea / Great Barrier Local Board to monitor the organisation’s progress and performance in delivering the 2019/2020 work programmes. There are no financial implications associated with this report.

Financial performance

35.     Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September. Due to these obligations the financial performance attached to the quarterly report is excluded from the public. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance by department’ section.

Ngā koringa ā-muri

Next steps

37.     The Emergency Budget was adopted on 30 July. Work programmes for 2020/2021 were approved at the board’s business meeting in August.

38.     Delivery of the activities in the 2020/2021 work programme has commenced. There is a reduced timeframe to deliver these work programmes (10 months).

39.     As the delivery timeframe for the 2020/2021 work programmes is reduced, the reporting timeframe is likely to change.

40.     Resourcing of the 2020/2021 work programmes was based on the current staff capacity within departments. If changes to staff capacity have an impact on work programme delivery, this will be signalled to the local board at the earliest opportunity.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier work programme 2019/2020 quarter 4 update report

59

b

Aotea / Great Barrier Local Board quarterly performance report June 2020 – Financial appendix performance financial summary (Under Separate Cover) - Confidential

 

 

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authorisers

Louise Mason – General Manager Local Board Services

Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

22 September 2020

 

 

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Aotea / Great Barrier Local Board

22 September 2020

 

 

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Aotea / Great Barrier Local Board

22 September 2020

 

 

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Aotea / Great Barrier Local Board

22 September 2020

 

 

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Aotea / Great Barrier Local Board

22 September 2020

 

 

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Aotea / Great Barrier Local Board

22 September 2020

 

 

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Aotea / Great Barrier Local Board

22 September 2020

 

 

Auckland Transport September 2020 update to the Aotea / Great Barrier Local Board

File No.: CP2020/12989

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an update to the Aotea / Great Barrier Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF) and the local board’s Community Safety Fund (CSF).

Whakarāpopototanga matua

Executive summary

This report covers:

2.       A general summary of operational projects and activities of interest to the board.

3.       An update on the board’s Transport Capital Fund and Community Safety Fund.

4.       Other Auckland Transport news of interest to the board.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      note the Auckland Transport September 2020 update report.

 

 

Horopaki

Context

5.       Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.

6.       This report updates the local board on AT projects and operations in the Aotea / Great Barrier Local Board area, it summarises consultations and Traffic Control Committee decisions, and includes information on the status of the LBTCF and CSF.

7.       The LBTCF is a capital budget provided to all local boards by the Governing Body and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

8.       The CSF is a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       Update on Auckland Transport operations:

Activity

Update

Airfields

Claris

During August 2020, Claris airport recorded 351 aircraft movements. This is lower than the 541 recorded for the same period last year.

For the past 12 months there have been 9,484 recorded flight movements. which is a decrease of 10% from 10,426 for the same 12month period in the previous year.

Parking Enforcement

Parking enforcement intend to have a presence on the island in November. However, they are mindful of the impacts of the COVID-19 restrictions and the ability for people to comply with registration and WOF requirement.

Wharves

The ladder arm has been repaired at Tryphena, however the one opposite has suffered the same bizarre fate.  The team will have another arm made up to be bolted on.

Road Maintenance

Road maintenance and renewals either underway or to be completed in September:

Metalling and Grading for:

·    Mabey Road

·    Whangaparapara Road

·    Puriri Bay Road

·    Karaka Bay Road

Structures being maintained:

·    Blind Bay and Shoal Bay Seawalls.

10.     Update on Auckland Transport projects:

Activity

Issue reported

Expected completion

Summary of previous updates

Update

Cowshed Bridge - river bank erosion around bridge

May 2018

Construction expected in the 2021/22 financial year.

A Bailey Bridge was installed in October 2019. The bridge will be retained to allow safe access underneath the original bridge.

Drilling investigations were carried out on site in December 2019.

A design report has been received by AT.

This has been programmed for design/consenting in the 2020/2021 financial year.

AT & Consultant met on 12 August 2020 to discuss project scope and other details.

Now waiting for the budget to be confirmed before design phase can begin.

Slips on Puriri Bay Road

September 2018

TBC once funding is confirmed.

Discussions regarding consents have been held with Auckland Council.  Proposed options have been put forward for community and Iwi consultation.  

As part of the design process, a specialist arborist and ecologist have visited the projects this month and once their report is received, the design can be more integrated and ready for engagement with Mana Whenua.

Awaiting receipt of reports.

Hui took place on the 2 September 2020.

Slips on Aotea Road

March 2019

TBC once funding is confirmed.

Consenting requirements prepared and documentation commencing. A programme of geotechnical investigations is currently being programmed for the larger slips.

Drilling investigations were carried out on site in December 2019. Designers report has been received.

As part of the design process, a specialist arborist and ecologist have visited the projects this month and once their report is received, the design can be more integrated and ready for engagement with Mana Whenua.

Arrangements are in progress to consult with Mana Whenua regarding all Gt Barrier Island slip projects.

Hui took place on the 2 September 2020.

Subsidence on Shoal Bay Road at Pah Beach - The area opposite the Stonewall café

March 2019

TBC once funding is confirmed.

Is under investigation & design

Holding remedial works are being priced by contractor.

As part of the design process, a specialist arborist and ecologist have visited the projects this month and once their report is received, the design can be more integrated and ready for engagement with Mana Whenua.

Waiting for the budget to be confirmed.

Subsidence on Shoal Bay Road at Pah Beach - The area near Shoal bay pottery, towards the wharf

March 2019

Construction expected in 2020/21 financial year.

Minor maintenance works required on the seawall.

This was delayed due to Covid-19. AT will update when the works can be rescheduled.

With Fulton Hogan to programme and complete the repair works.

11.     Update on local board advocacy projects:

Activity

Summary

Update

Fish passage remediation

Following site visits from Auckland Transport, Environmental Services and Healthy Waters, a prioritized short list of the top three priority sites for fish passage remediation has been developed.

The advice as a result of this visit is that it will be necessary to replace key locations with oversize box culverts.

Auckland Transport will ensure that future renewals accommodate this.

The Elected Member Relationship Manager (EMRM) has been investigating whether funding is available to support this project from AT’s Environmental Programme. Unfortunately, there is no funding available from this source at this point.

The EMRM will work with AT’s sustainability team to put in an application to the sustainability fund (even though the fund doesn’t have any $ this financial year) as this will signal the desire to see this work prioritised in the future.

Auckland Transport is also investigating whether a Regional Programme is required to consider fish passage needs. If a Regional programme is developed this could be a future source of funding.

Local Board Transport Capital Fund

12.     Auckland Transport will update the local board on the effect of the Auckland Council Emergency Budget allocation to the Local Board Transport Capital Fund (LBTCF) and the budget now available in 2020/2021.

13.     Once the revised amount is confirmed the next step will be for the board review its projects for the 2020/2021 year and determine how they would like to proceed.

14.     Please see below for a list of projects and the current status of these projects:

Project

Update

Resolution number GBI/2018/73 - requesting Auckland Transport to investigate a rough order of cost for traffic calmers at Claris settlement.

The scheme plan is currently undergoing a road safety audit. Upon completion of this audit the scheme plan and rough order cost will be presented to the Board.

The current Board has passed resolution GBI/2019/137 requesting that Auckland Transport create a rough order of cost for the replacement of the two culverts (identified by Environmental Services as numbers 66 & 68) under Aotea Road with oversized box culverts.

A consultant has been engaged to evaluate this project, the replacement of the existing triple 900mm culvert and develop a rough order cost. They visited the site in June and the Board will be advised of their findings.

The current Board has passed resolution GBI/2020/39 requesting that Auckland Transport prepare a rough order of cost for unsealed road improvements.

Progress on this project is on hold until Auckland Transport can meet with the Board to discuss the revised budgets for 2020/21.

Community Safety Fund

15.     The Community Safety Fund (CSF) is funded from Auckland Transport’s safety budget and is dependent on the level of funding Auckland Transport receives from Council.

16.     Now that Auckland Council’s emergency budget is confirmed, Auckland Transport is reviewing all CSF projects. It is possible that projects are delayed or even stopped. When more detailed information is available it will be provided to the board.

17.     The below table has an update on the projects in the CSF:

Project

Approved funding

Update

Remaining section of the Hector Sanderson walkway

$288,000

There is no update from last month, however it is expected that the alternative design/route will be ready for the Board to approve in September.

Previous update:

AT’s contractor has made steady progress over the past month.  They have commenced work at the Blind Bay Rd end and are working their way back to the Claris Hub. AT’s project manager has requested that the contractor review its work programme to ensure that this project is completed in a timely manner.

Auckland Council Arborist/asset owner has requested a route alignment change from the work completed outside the Police Station to the toilet opposite the Claris Hub.  He has requested that the route runs inland on top of and around the bank next to the road (to avoid earthworks and tree removals). 

The resource consent conditions allow AT to proceed with the path next to the road (allows for earthworks and tree removal).

An alternative design/route has been designed and is now with some of AT’s key stakeholders seeking feedback.  AT will present this to the Board after this process, to seek the Boards feedback and a decision on how they wish to proceed with this project.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

19.     Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Tauākī whakaaweawe Māori

Māori impact statement

22.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

23.     There are no financial implications of receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     Auckland Transport is reviewing our programme in response to Auckland Council’s emergency budget.

25.    Auckland Transport’s capital and operating budgets have been reduced so we can expect that some projects we had planned for 2020/2021 may not be able to be delivered and we expect this will be disappointing to communities that we had already engaged with.

26.    Both the CSF and LBTCF are impacted by these budget reductions.

27.     Auckland Transport will be mitigating this risk by clearly communicating with the Board on the outcomes and new funding levels so that the Board may make the best use of their available funds.

Ngā koringa ā-muri

Next steps

28.     Auckland Transport will provide another update report to the local board at their next business meeting.

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Ben Halliwell - Elected Member Relationship Manager

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager

Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

22 September 2020

 

 

Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022

File No.: CP2020/13062

 

  

Te take mō te pūrongo

Purpose of the report

1.       To present the Aotea / Great Barrier Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022 is appended to the report as Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff for reference and information only.

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·        ensuring advice on meeting agendas is driven by local board priorities

·        clarifying what advice is expected and when

·        clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive its Governance Forward Work Calendar for the political term 2019 - 2022 as at September 2020.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

September 2020 Aotea / Great Barrier Local Board governance forward work calendar

75

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authorisers

Louise Mason – General Manager Local Board Services

Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

22 September 2020

 

 

PDF Creator

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Aotea / Great Barrier Local Board

22 September 2020

 

 

Aotea / Great Barrier Local Board Workshop Record of Proceedings

File No.: CP2020/12372

 

  

Te take mō te pūrongo

Purpose of the report

1.       To note the records for the Aotea / Great Local Board workshops held following the previous business meeting.

Whakarāpopototanga matua

Executive summary

2.       Under section 12.1 of the current Standing Orders of the Aotea / Great Barrier Local Board, workshops convened by the local board shall be closed to the public. However, the proceedings of every workshop shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.

3.       The purpose of the local board’s workshops are for the provision of information and local board members discussion.  No resolutions or formal decisions are made during the local board’s workshops.

4.       The record of proceedings for the local board’s workshops held on the 18th of August 1st and 8th of September 2020 are appended to the report.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      note the record of proceedings for the local board workshops held on Tuesday 18 August, Tuesday 1 September and Tuesday 8 September 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20200818 Aotea / Great Barrier Local Board Workshop Record

81

b

20200901 Aotea / Great Barrier Local Board Workshop Record

83

c

20200908 Aotea / Great Barrier Local Board Workshop Record

85

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authorisers

Louise Mason – General Manager Local Board Services

Janine Geddes - Acting Relationship Manager, Aotea / Great Barrier and Waiheke Local Boards

 


Aotea / Great Barrier Local Board

22 September 2020

 

 

PDF Creator


Aotea / Great Barrier Local Board

22 September 2020

 

 

PDF Creator


Aotea / Great Barrier Local Board

22 September 2020

 

 

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Aotea / Great Barrier Local Board

22 September 2020

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Aotea / Great Barrier Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

13        Local Board Annual Report 2019/2020 - Attachment a - Draft 2019/2020 Aotea / Great Barrier Local Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2020 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

14        Auckland Council’s Year End and Quarterly Performance Report: Aotea / Great Barrier Local Board for quarter four 2019/2020 - Attachment b - Aotea / Great Barrier Local Board quarterly performance report June 2020 – Financial appendix performance financial summary

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       Statement of proposal for a new Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.