Aotea / Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Aotea / Great Barrier Local Board held via Skype for Business on Tuesday, 22 September 2020 at 1.01pm. Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Susan Daly

 

 

Patrick O'Shea

 

 

Valmaine Toki

 

 

IN ATTENDANCE

 

Janine Geddes

Acting Relationship Manager Aotea / Great Barrier & Waiheke Local Board

Jacqui Fyers

Senior Local Board Advisor Aotea / Great Barrier Local Board

Jestine Joseph

Lead Financial Advisor, Financial Strategy & Planning

Kathy Cumming

Barrier Bulletin

 


Aotea / Great Barrier Local Board

22 September 2020

 

 

 

1          Welcome

 

Chairperson I Fordham opened the meeting and welcomed attendees via Skype for Business. Member V Toki led the meeting with a karakia.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number GBI/2020/89

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 25 August 2020, as true and correct.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 


 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Local Ward Area Councillor's Update

 

Resolution number GBI/2020/90

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)      receive the written report update from the Waitematā and Gulf Ward Councillor, Pippa Coom.

CARRIED

 

 

12

Environmental agency and community group reports

 

Kate Waterhouse - Chair, Aotea Great Barrier Island Environmental Trust was in attendance to speak item a) ii).

Note:   changes to the original recommendation adding new clause b) were made with the agreement of the meeting.

 

Resolution number GBI/2020/91

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)      note the following reports:

               i)       Aotea / Great Barrier Natural Environment-Islands monthly update – August 2020

             ii)       Aotea Great Barrier Environmental Trust Update – September 2020.

b)        thank Kate Waterhouse for her attendance.

CARRIED

 

 

13

Local Board Annual Report 2019/2020

 

Note:   changes to the original recommendation adding new clause d) were made with the agreement of the meeting.

 

Resolution number GBI/2020/92

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)      adopt the 2019/2020 Aotea / Great Barrier Local Board Annual Report as set out in Attachment A.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 29 October 2020.

c)      note that the draft 2019/2020 Aotea / Great Barrier Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020.

d)      thank Jestine Joseph - Lead Financial Advisor for his excellent support and advice to the board and good work on the Annual Report.

CARRIED

 

 

14

Auckland Council’s Year End and Quarterly Performance Report: Aotea / Great Barrier Local Board for quarter four 2019/2020

 

Note:   changes to the original recommendation adding new clause e) were made with the agreement of the meeting.

 

Resolution number GBI/2020/93

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      receive the performance report for the financial quarter four and year ending 30 June 2020.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2019/2020 are released to the New Zealand’s Exchange (NZX) which are expected to be made public 30 September 2020.

c)      note that COVID-19 has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities because:

i)       asset based services were significantly impacted. Regional and community facilities were either fully or partially closed.

ii)      spending on contracts was restricted to essential services only.

d)        note that quarter three reporting was not supplied to the local board as there was limited capacity to access information.

e)         thank Guia Nonoy for compiling the quarterly report.

CARRIED

 

 

15

Auckland Transport September 2020 update to the Aotea / Great Barrier Local Board

 

Resolution number GBI/2020/94

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)      note the Auckland Transport September 2020 update report.

CARRIED

 


 

 

16

Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022

 

Resolution number GBI/2020/95

MOVED by Chairperson I Fordham, seconded by Member V Toki:  

That the Aotea / Great Barrier Local Board:

a)      receive its Governance Forward Work Calendar for the political term 2019 - 2022 as at September 2020.

CARRIED

 

 

17

Aotea / Great Barrier Local Board Workshop Record of Proceedings

 

Resolution number GBI/2020/96

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Aotea / Great Barrier Local Board:

a)      note the record of proceedings for the local board workshops held on Tuesday 18 August, Tuesday 1 September and Tuesday 8 September 2020.

CARRIED

 

 

18        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

19        Procedural motion to exclude the public

Resolution number GBI/2020/97

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

13        Local Board Annual Report 2019/2020 - Attachment a - Draft 2019/2020 Aotea / Great Barrier Local Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2020 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

14        Auckland Council’s Year End and Quarterly Performance Report: Aotea / Great Barrier Local Board for quarter four 2019/2020 - Attachment b - Aotea / Great Barrier Local Board quarterly performance report June 2020 – Financial appendix performance financial summary

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the New Zealand Stock Exchange

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C1       Statement of proposal for a new Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

2.04pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

2.14pm            The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Statement of proposal for a new Navigation Safety Bylaw

 

b)       agree that the decision and report remain confidential until the Regulatory Committee recommends a statement of proposal for public consultation for a new navigation safety bylaw to the Governing Body.

 

 

2.15pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Aotea / Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................