Tira Kāwana / Governing Body
OPEN MINUTES
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Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 24 September 2020 at 10.01am.
Mayor |
Hon Phil Goff, CNZM, JP |
Physically present |
Deputy Mayor |
Deputy Mayor Cr Bill Cashmore |
Physically present |
Councillors |
Cr Josephine Bartley |
Physically present |
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Cr Dr Cathy Casey |
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Cr Fa’anana Efeso Collins |
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Cr Pippa Coom |
Physically present |
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Cr Linda Cooper, JP |
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Cr Angela Dalton |
Physically present Until 1.21pm, Item 9 |
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Cr Chris Darby |
Physically present |
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Cr Alf Filipaina |
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Cr Christine Fletcher, QSO |
From 10.24am, Item 6.3 |
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Cr Shane Henderson |
Physically present |
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Cr Richard Hills |
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Cr Tracy Mulholland |
Until 1.21pm, Item 9 |
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Cr Daniel Newman, JP |
From 11.06am,
Item 9, |
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Cr Greg Sayers |
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Cr Desley Simpson, JP |
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Cr Sharon Stewart, QSM |
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Cr Wayne Walker |
Until 1.21pm, Item 9 |
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Cr John Watson |
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Cr Paul Young |
From 10.43am, Item 6.2 |
Governing Body 24 September 2020 |
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His Worship the Mayor will read the affirmation.
Note: a roll-call was conducted that ascertained the following councillors were in attendance by electronic link at the commencement of the meeting:
Deputy Mayor BC Cashmore |
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Cr S Henderson |
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Cr J Bartley |
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Cr R Hills |
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Cr C Casey |
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Cr T Mulholland |
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Cr E Collins |
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Cr D Newman |
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Cr P Coom |
ü |
Cr G Sayers |
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Cr L Cooper |
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Cr D Simpson |
ü |
Cr A Dalton |
ü |
Cr S Stewart |
ü |
Cr C Darby |
ü |
Cr W Walker |
ü |
Cr A Filipaina |
ü |
Cr J Watson |
ü |
Cr C Fletcher |
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Cr P Young |
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Resolution number GB/2020/96 MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore: That the Governing Body: a) accept the apologies from Cr C Fletcher and Cr D Newman for lateness. |
There were no declarations of interest.
Resolution number GB/2020/97 MOVED by Mayor P Goff, seconded by Cr S Henderson: That the Governing Body: a) confirm the ordinary minutes of its meeting, held on Thursday, 27 August 2020, as a true and correct record. |
There were no petitions.
Note: The chairperson accorded precedence to Item 6.3 - Public Input: Steve Abel – Canal Road Native Trees at this time.
6.3 |
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Steve Abel presented to the Governing Body. |
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Cr C Fletcher joined the meeting at 10.24am. |
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Resolution number GB/2020/98 MOVED by Mayor P Goff, seconded by Cr T Mulholland: That the Governing Body: a) receive the presentation from Steve Abel regarding possible options for saving native trees at Canal Road and thank him for his attendance. |
6.1 |
Public Input: Maritime Union of New Zealand - Health and Safety at the Port of Auckland |
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Russell Mayn, Secretary of the Auckland Branch of the Maritime Union of New Zealand presented to the Governing Body. |
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Resolution number GB/2020/99 MOVED by Cr C Casey, seconded by Cr J Bartley: That the Governing Body: a) receive the presentation from Russell Mayn on behalf of the Auckland Branch of the Maritime Union of New Zealand regarding concerns about health and safety at the Port of Auckland and thank him for his attendance. |
6.2 |
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Brian Edwards spoke to the Governing Body with regards to Item 9: Review of drought restrictions for the 2020/2021 summer season and the effect the decision of council will have on the industry. A PowerPoint presentation was provided, a copy of which is attached to the minutes as a minutes attachment. |
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Cr P Young joined the meeting at 10.43am. |
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Resolution number GB/2020/100 MOVED by Cr J Watson, seconded by Cr G Sayers: That the Governing Body: a) receive the presentation from Brian Edwards on behalf of the Exterior Cleaning Industry Association regarding Item 9: Review of drought restrictions for the 2020/2021 summer season and the effect the decision of council will have on the industry and thank him for his attendance. |
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a 24 September 2020 - Governing Body, Item Public Input: Exterior Cleaning Industry Association (ECIA) - PowerPoint Presentation |
Note: Item 6.3 - Public Input: Steve Abel – Canal Road Native Trees was considered prior to Item 6.1 - Public Input: Maritime Union of New Zealand - Health and Safety at the Port of Auckland
There was no local board input.
There was no extraordinary business.
9 |
Review of drought restrictions for the 2020/2021 summer season |
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Note: A change to the original motion, adding new clause l), was made with the agreement of the meeting. |
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Cr D Newman joined the meeting at 11.06am. |
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MOVED by Cr L Cooper, seconded by Mayor P Goff: That the Governing Body: a) note that on 7 May 2020, the Emergency Committee agreed that water restrictions and associated delegations to Watercare Services Limited (Watercare) approved on that date would remain in place until Auckland Council was satisfied, based on advice from Watercare, that there is no longer a risk to the adequate supply of drinking water to Auckland metropolitan customers b) note that the ability for Watercare to maintain an adequate supply of drinking water to the Auckland metropolitan system remains at risk due to the 2019/2020 drought but that advice from Watercare is that savings required over the summer of 2020/2021 may be met through an adjustment to the Stage 1 restrictions c) note that Stage 1 water restrictions that seek at least 5 per cent savings on base demand are forecast to be required over the Summer of 2020/2021 and amendments to the restrictions are not a relaxation or removal of the need to save water this summer
d) approve restrictions on the use of water supplied to customers connected to Watercare’s metropolitan system under clause 12(1) of the Water Supply and Wastewater Network Bylaw 2015, in accordance with Watercare’s Auckland Metropolitan Drought Management Plan, as outlined in clauses e) and f) below e) approve the following adjustment to mandatory Stage 1 water use restrictions, to come into force on 12 October 2020 i) Commercial and non-residential water users A) No
use of an outdoor hose
C) no watering of sports fields, plants or paddocks unless an irrigation system is fitted with soil moisture or rain sensors f) note that commercial use will broadly include all activities related to commerce, such as exterior house cleaning businesses, builders, maintenance contractors and plant nurseries g) note that Stage 1 restrictions for residential water users remain unchanged h) note that Stage 2 water use restrictions and the approval of Stage 2 restrictions coming into force on trigger levels being reached remain unchanged i) note that previous delegations to Watercare for the notification and enforcement of water use restrictions under clause 12(4) and 12(3) of the Water Supply and Wastewater Network Bylaw 2015, remain unchanged j) agree that the water use restrictions and delegations in clauses e) to h) will be reviewed again by December 2020 with regard to assessing adjustments for residential users k) request Watercare to continue to provide weekly updates to Auckland Council on the implementation of water use restrictions and its ability to maintain an adequate supply of drinking water. l) delegate to the Mayor, Deputy Mayor, in consultation with the Watercare Board Chair, authority to finalise the definition of “commercial use” for the purposes of monitoring and enforcement. |
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Clauses a) to f) and h) to k) were put. |
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Resolution number GB/2020/101 MOVED by Cr L Cooper, seconded by Mayor P Goff: That the Governing Body: b) note that the ability for Watercare to maintain an adequate supply of drinking water to the Auckland metropolitan system remains at risk due to the 2019/2020 drought but that advice from Watercare is that savings required over the summer of 2020/2021 may be met through an adjustment to the Stage 1 restrictions
c) note that Stage 1 water restrictions that seek at least 5 per cent savings on base demand are forecast to be required over the Summer of 2020/2021 and amendments to the restrictions are not a relaxation or removal of the need to save water this summer d) approve restrictions on the use of water supplied to customers connected to Watercare’s metropolitan system under clause 12(1) of the Water Supply and Wastewater Network Bylaw 2015, in accordance with Watercare’s Auckland Metropolitan Drought Management Plan, as outlined in clauses e) and f) below e) approve the following adjustment to mandatory Stage 1 water use restrictions, to come into force on 12 October 2020 i) Commercial and non-residential water users A) No
use of an outdoor hose
C) no watering of sports fields, plants or paddocks unless an irrigation system is fitted with soil moisture or rain sensors h) note that Stage 2 water use restrictions and the approval of Stage 2 restrictions coming into force on trigger levels being reached remain unchanged i) note that previous delegations to Watercare for the notification and enforcement of water use restrictions under clause 12(4) and 12(3) of the Water Supply and Wastewater Network Bylaw 2015, remain unchanged j) agree that the water use restrictions and delegations in clauses e) to h) will be reviewed again by December 2020 with regard to assessing adjustments for residential users k) request Watercare to continue to provide weekly updates to Auckland Council on the implementation of water use restrictions and its ability to maintain an adequate supply of drinking water. |
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Note: Pursuant to Standing Order 1.8.6, the following councillors requested that their dissenting vote be recorded: · Cr J Bartley · Cr S Henderson · Cr R Hills
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Resolution number GB/2020/102 MOVED by Cr L Cooper, seconded by Mayor P Goff: g) note that Stage 1 restrictions for residential water users remain unchanged
A division was called for, voting on which was as follows:
The motion was declared carried by 10 votes to 9.
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Resolution number GB/2020/103 MOVED by Cr L Cooper, seconded by Mayor P Goff: l) delegate to the Mayor, Deputy Mayor, in consultation with the Watercare Board Chair, authority to finalise the definition of “commercial use” for the purposes of monitoring and enforcement. |
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For clarity, the resolution reads as follows: a) note that on 7 May 2020, the Emergency Committee agreed that water restrictions and associated delegations to Watercare Services Limited (Watercare) approved on that date would remain in place until Auckland Council was satisfied, based on advice from Watercare, that there is no longer a risk to the adequate supply of drinking water to Auckland metropolitan customers b) note that the ability for Watercare to maintain an adequate supply of drinking water to the Auckland metropolitan system remains at risk due to the 2019/2020 drought but that advice from Watercare is that savings required over the summer of 2020/2021 may be met through an adjustment to the Stage 1 restrictions c) note that Stage 1 water restrictions that seek at least 5 per cent savings on base demand are forecast to be required over the Summer of 2020/2021 and amendments to the restrictions are not a relaxation or removal of the need to save water this summer d) approve restrictions on the use of water supplied to customers connected to Watercare’s metropolitan system under clause 12(1) of the Water Supply and Wastewater Network Bylaw 2015, in accordance with Watercare’s Auckland Metropolitan Drought Management Plan, as outlined in clauses e) and f) below e) approve the following adjustment to mandatory Stage 1 water use restrictions, to come into force on 12 October 2020 i) Commercial and non-residential water users A) No use
of an outdoor hose
C) no watering of sports fields, plants or paddocks unless an irrigation system is fitted with soil moisture or rain sensors f) note that commercial use will broadly include all activities related to commerce, such as exterior house cleaning businesses, builders, maintenance contractors and plant nurseries g) note that Stage 1 restrictions for residential water users remain unchanged h) note that Stage 2 water use restrictions and the approval of Stage 2 restrictions coming into force on trigger levels being reached remain unchanged i) note that previous delegations to Watercare for the notification and enforcement of water use restrictions under clause 12(4) and 12(3) of the Water Supply and Wastewater Network Bylaw 2015, remain unchanged j) agree that the water use restrictions and delegations in clauses e) to h) will be reviewed again by December 2020 with regard to assessing adjustments for residential users k) request Watercare to continue to provide weekly updates to Auckland Council on the implementation of water use restrictions and its ability to maintain an adequate supply of drinking water. l) delegate to the Mayor, Deputy Mayor, in consultation with the Watercare Board Chair, authority to finalise the definition of “commercial use” for the purposes of monitoring and enforcement. |
Cr A Dalton left the meeting at 1.21pm.
Cr T Mulholland left the meeting at 1.21pm.
Cr D Newman left the meeting at 1.21pm.
Cr W Walker left the meeting at 1.21pm.
The meeting adjourned at 1.21pm and reconvened at 1.52pm.
Cr L Cooper and Cr C Darby were not present.
Note: a roll-call was conducted that ascertained the following councillors were in attendance by electronic link at the commencement of the meeting:
Deputy Mayor BC Cashmore |
Cr S Henderson |
ü |
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Cr J Bartley |
ü |
Cr R Hills |
ü |
Cr C Casey |
ü |
Cr T Mulholland |
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Cr E Collins |
ü |
Cr D Newman |
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Cr P Coom |
ü |
Cr G Sayers |
ü |
Cr L Cooper |
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Cr D Simpson |
ü |
Cr A Dalton |
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Cr S Stewart |
ü |
Cr C Darby |
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Cr W Walker |
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Cr A Filipaina |
ü |
Cr J Watson |
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Cr C Fletcher |
ü |
Cr P Young |
ü |
10 |
Memorandum of Understanding between Auckland Council and Hamilton City Council |
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Cr L Cooper returned to the
meeting at 1.56pm. |
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Resolution number GB/2020/104 MOVED by Mayor P Goff, seconded by Cr J Bartley: That the Governing Body: a) agree the memorandum of understanding with Hamilton City Council in Attachment A of the agenda report, dated September 2020 b) agree that the Mayor and Deputy Mayor be Auckland Council’s elected member representatives and that other councillors be invited dependent on the topic and timing of meetings c) delegate the signing of the memorandum of understanding with Hamilton City Council to the Mayor and Chief Executive d) delegate the making of any minor amendments to the memorandum of understanding, as agreed with Hamilton City Council, to the Mayor and Chief Executive. |
Independent review into Ports of Auckland’s health and safety: terms of reference |
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Note: a change to the original motion, adding new clause c), was made with the agreement of the meeting. |
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Resolution number GB/2020/105 MOVED by Mayor P Goff, seconded by Cr C Casey: That the Governing Body: a) approve the terms of reference for the independent review into health and safety at Ports of Auckland b) delegate to the Auckland Council chief executive, in consultation with the mayor and deputy mayor, the authority to appoint a reviewer or reviewers and to make any minor changes to the terms of reference as required c) agree to include in the terms of reference that the review should consider the adequacy of incident reporting, investigation and implementation of suggested improvements. |
12 |
Referred from Audit and Risk Committee - Health, Safety and Wellbeing Update - August 2020 |
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Resolution number GB/2020/106 MOVED by Deputy Mayor BC Cashmore, seconded by Cr S Henderson: That the Governing Body: a) note the report and the responsibility of elected members with regards to their duties under the Health and Safety at Work Act 2015 b) note that the report has been provided to all local boards for their information. |
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Referred from Audit and Risk Committee - Enterprise Risk Update - August 2020 and Auckland Council Top Risk Quarterly Update - September 2020 |
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Resolution number GB/2020/107 MOVED by Deputy Mayor BC Cashmore, seconded by Cr P Coom: That the Governing Body: a) receive the Enterprise Risk Update – August 2020 and the Auckland Council Top Risk Quarterly Update – September 2020. |
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Recommendations from Regulatory Committee, Proposal to amend the Cemeteries and Crematoria Bylaw 2014 |
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Resolution number GB/2020/108 MOVED by Cr L Cooper, seconded by Cr J Bartley: That the Governing Body: a) adopt the statement of proposal in Attachment A of this agenda report for public consultation, and confirm that the proposed amended Cemeteries and Crematoria Bylaw 2014: i) is the most appropriate form of bylaw ii) does not give rise to any implications under, and is not inconsistent with, the New Zealand Bill of Rights Act 1990. b) forward the proposal in clause b) to the Independent Māori Statutory Board for their advice. c) forward this agenda report and attachment to local boards for their information. d) note the delegated authority through the Chief Executive to a manager responsible for bylaws: i) to make any amendments to the proposal in clause b) to correct errors, omissions or to reflect decisions made by the Regulatory Committee or the Governing Body. |
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Recommendations from Regulatory Committee, Alcohol Control 2014 - Statement of Proposal |
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Resolution number GB/2020/109 MOVED by Cr L Cooper, seconded by Cr J Bartley: That the Governing Body: a) adopt the statement of proposal in Attachment A of this agenda report for public consultation, and confirm that the proposed amended Alcohol Control Bylaw 2014: i) is the most appropriate form of bylaw ii) does not give rise to any implications under, and is not inconsistent with, the New Zealand Bill of Rights Act 1990. b) forward the statement of proposal in clause a) to the Independent Māori Statutory Board for their advice. c) forward the agenda report and attachments to local boards for their information. d) note the delegated authority through the Chief Executive to a manager responsible for bylaws: i) to make any amendments to the proposal in clause a) to correct errors, omissions or to reflect decisions made by the Regulatory Committee or the Governing Body. |
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Summary of Governing Body information memoranda and briefings (including the Forward Work Programme) - 24 September 2020 |
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Resolution number GB/2020/110 MOVED by Cr D Simpson, seconded by Cr J Bartley: That the Governing Body: a) note the progress on the forward work programme appended as Attachment A of the agenda report b) receive the Summary of Governing Body information memoranda and briefings – 27 August 2020. |
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Summary of Confidential Decisions and related information released into Open |
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Resolution number GB/2020/111 MOVED by Cr C Casey, seconded by Cr S Henderson: That the Governing Body: a) note the confidential decision and related information that is now publicly available: i) Appointment to Demographic Panels |
18 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
3.26pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................