I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 17 September 2020

2:00pm

This meeting will proceed via Skype for Business. Either a recording or written summary will be uploaded on the Auckland Council website

 

Hibiscus and Bays Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Gary Brown

 

Deputy Chairperson

Victoria Short

 

Members

Andy Dunn

 

 

Janet Fitzgerald, JP

 

 

Gary Holmes

 

 

Julia Parfitt, JP

 

 

Alexis Poppelbaum

 

 

Leanne Willis

 

 

(Quorum 4 members)

 

 

 

Gemma Kaldesic

Democracy Advisor for Hibiscus and Bays Local Board

 

14 September 2020

 

Contact Telephone: 02 152 7397

Email: gemma.kaldesic@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Hibiscus and Bays Local Board

17 September 2020

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                                             5

2          Apologies                                                                                                           5

3          Declaration of Interest                                                                   5

4          Confirmation of Minutes                                                                                   5

5          Leave of Absence                                                                                             5

6          Acknowledgements                                                                       5

7          Petitions                                                                                          5

8          Deputations                                                                                     5

8.1    Deputation: Warren Peat - Kingsway School Trust          5

9          Public Forum                                                                                                     6

9.1    Public Forum - Kim Murdoch - Browns Bay Town Centre                                                                                                6

10        Extraordinary Business                                                                 6

11        Auckland Transport Monthly Update Report                              9

12        Project Streetscapes: Weed Management report                     17

13        Approval for Private Road Name for Subdivision at 719 Beach Road, Browns Bay                                                                       57

14        Approval for Private Road Name for Subdivision at 30A Anzac Road, Browns Bay                                                                       65

15        Local Board Annual Report 2019/2020                                      73

16        Quarterly Performance Report Hibiscus and Bays Local Board FY20 Q4                                                                              77

17        Governance forward work calendar                                           87

18        Hibiscus and Bays Local Board workshop records                91

19        Deputations update                                                                      95

20        Members' Update                                                                         99  

21        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

22        Procedural Motion to Exclude the Public                                                  105

15        Local Board Annual Report 2019/2020

a.      Draft 2019/2020 Hibiscus and Bays Local Board Annual Report                                                                                 105

16        Quarterly Performance Report Hibiscus and Bays Local Board FY20 Q4

a.      Hibiscus and Bays Local Board Quarter 4 Update V3 105

b.      Hibiscus and Bays Local Board Quarterly Performance Report June 2020 - Financial Appendix                         105

C1       Statement of proposal for a new Navigation Safety Bylaw   106  

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Hibiscus and Bays Local Board:

a)           confirm the ordinary minutes of its meeting held on Thursday 20 August 2020 as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation: Warren Peat - Kingsway School Trust

Te take mō te pūrongo

Purpose of the report

1.      Warren Peat has requested a deputation to discuss AstroTurf at Kingsway School.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      thank Warren Peat for his deputation.

 

Attachments

a          17 Septermber 2020, Hibiscus and Bays Local Board: Item 8.1 - Deputation - Kingsway School Trust - Warren Peat.............................................................................. 109

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Kim Murdoch - Browns Bay Town Centre

Te take mō te pūrongo

Purpose of the report

1.      To deliver a presentation to the local board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2.      Kim Murdoch will be in attendance to present to the local board on the Browns Bay town centre. 

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receive the presentation and thank Kim Murdoch for her attendance.

 

Attachments

a          17 Septermber 2020, Hibiscus and Bays Local Board: Item 9.1 - Public Forum - Browns Bay Town Centre - Kim Murdoch................................................................ 113

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Hibiscus and Bays Local Board

17 September 2020

 

 

Auckland Transport Monthly Update Report

File No.: CP2020/13425

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To provide an update on Auckland Transport activities in the Hibiscus and Bays Local Board area and a summary of the Community Safety Fund.

Whakarāpopototanga matua

Executive summary

2.      This report covers:

·    a summary of Auckland Transport projects and operations in the Hibiscus and Bays Local Board area

·    a summary of the Hibiscus and Bays Local Board Community Safety Fund

·    a summary of the consultations and general information items sent to the Hibiscus and Bays Local Board.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receive the Auckland Transport Update September 2020.

 

 

Horopaki

Context

3.      Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play in the governance of Auckland on behalf of their local communities. 

4.      This report updates the local board on Auckland Transport projects and operations in the Hibiscus and Bays Local Board area, it summarises consultations and Traffic Control Committee decisions, and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and Community Safety Fund (CSF).

5.      The LBTCF is a capital budget provided to all local boards by the Governing Body and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

6.      The CSF is a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

Tātaritanga me ngā tohutohu

Analysis and advice

Response to resolutions

7.      In response to resolution number HB/2020/100 b) that the Hibiscus and Bays Local Board:

request Auckland Transport attend a workshop with the local board around the future transport purposes for the intersection at Brightside and Whangaparaoa roads

8.      As requested by the Board a workshop has been arranged at the Board’s earliest convenience.

9.      In response to resolution number HB/2020/100 d) that the Hibiscus and Bays Local Board:

request Auckland Transport extend its submission period for public feedback on the Ramsgate Terrace Bus Lane proposal until after a time that its planned community drop-in consultation session is able to take place.

10.    As requested by the Board Auckland Transport will extend its submission period for public feedback until after the community drop-in session is able to take place.

Auckland Transport projects and operations in the local board area

11.    The table below has a general summary of projects and activities of interest to the local board with their current status. Please note that all timings are indicative and are subject to change:

Item

Update

301 Beach Road, Campbells Bay - Pedestrian Improvements

The results of public consultation are undergoing internal AT review.

544 Hibiscus Coast Highway, Hatfield's Beach – Access Improvements

Consultation is complete and the project will be proceeding to detailed design with minor changes. We have listened to community feedback and decided to remove rumble strips from the proposal as many respondents were concerned about increased noise levels.

522 Beach Road, Murrays Bay - Broken Yellow Lines

Project is in detailed design.

Anzac Road, Browns Bay – Pedestrian Improvements

Project is in detailed design.

Beach Road and Bute Road, Browns Bay – Roundabout upgrade

Project is currently in detailed design stage.

Progress on this project is on hold until available budgets are confirmed for 2020/21.

Central Boulevard and Milner Avenue, Silverdale - Parking Time Restrictions

Construction is underway and is expected to be complete in the next 2-4 weeks.

Glenvar Road and East Coast Road project - footpath and intersection upgrades, transition lanes, cycle facility upgrades, and safety measures.

The Single Stage Business Case is still being reviewed, and while it is taken through to necessary committees for approval.

$500,000 from the ‘Pipeline’ fund has been set aside to start detailed design in 2021, if the Business Case is approved.

Funding for the project will need to be confirmed in the 2021-2031 Regional Land Transport Plan in June 2021.

Hibiscus Coast bus station

Following successful negotiation with several material suppliers, the Covid-19 related delay to project completion has been reduced from two months delay to one month. Construction is now expected to be complete by the end of January 2021.

Current Status:

The station building construction of steel framing and roof components is underway and will progress through to mid-October.

The additional west carpark construction (additional 90 spaces) is continuing under council approved winter works. Earthworks and ground stabilisation are underway. It is expected to be opened late December 2020.

Hibiscus Coast Highway – Footpath Project between Noel Avenue and Puriri Avenue

External consultation completed and currently in close-out phase.

Progress on this project is on hold until available budgets are confirmed for 2020/21.

Hibiscus Coast Highway – Footpath Project between Silverdale Street and Millwater Parkway/Hibiscus Coast Highway Intersection

The two separate projects (Batch B and Batch C) are being re-designed together by the consultant.

Progress on this project is on hold until available budgets are confirmed for 2020/21.

Kenneth Hopper Place, Manly - Broken Yellow Lines

Construction is planned between October and November 2020.

Orewa Town Centre Safety Improvements

Auckland Transports response to public feedback has been shared with the Local Board, Community Liaison Group and submitters.

Ramsgate Terrace – Proposed bus lanes and pedestrian improvements

Public consultation is underway. Following feedback from the Local Board the project team will:

·    Reschedule the drop in session when COVID restrictions drop to level 1.

·    The public feedback period will remain open until the revised drop-in session is held.

·    All submitters and the original mail drop catchment will be notified of this. The project webpage will also be updated.

·    They will all be re-notified once a new date is set for the drop-in session.

Whangaparaoa Road, Tower Hill and Main Street – Intersection Improvements

Public Consultation will be undertaken from the 7 September to the 21 September 2020.

 

 

Local Board Transport Capital Fund

12.    Auckland Transport has updated the local board on the effect of the Auckland Council Emergency Budget allocation to the Local Board Transport Capital Fund (LBTCF) and the budget now available in 2020/2021.

13.   The new allocation for the financial year 2020/2021 for the Hibiscus and Bays Local Board is $305,105.

14.    At a workshop on the 27 August 2020 the Local Board advised Auckland Transport to proceed with:

·    Orewa Boulevard – to complete all design, documentation, consenting and Traffic Resolutions. The shared path within the reserve could be completed as a stand-alone piece of infrastructure. This will need to be investigated further. The cost for this is expected to be $180,000.

·    Mairangi Bay / Silverdale Strategic Signage – to investigate strategic signage for Mairangi Bay only. The cost for the previous Mairangi Bay / Silverdale project was $87,000 so Auckland Transport will have to work with Auckland Council to produce a new cost.

15.    Auckland Transport will be bringing a decision report to the Local Board when the further necessary investigation is complete.

Community Safety Fund Projects Update

16.    The Community Safety Fund is funded from AT’s safety budget and is dependent on the level of funding AT receives from Auckland Council. This level of funding has been constrained through the Emergency Budget process.

17.    Safety projects will be prioritised according to DSI (death and serious injury) data and therefore local board community safety projects will continue with planning and design but will not be delivered in the 2020/2021 financial year.


 

 

18.    The below table has an update on the projects in the Community Safety Fund:

Name

Project Description

Update

20 Ramsgate Terrace, Mairangi Bay – conversion of existing raised table to a zebra crossing

 

Upgrade existing speed table to a raised zebra crossing. Crossing may need to be relocated depending on results of a pedestrian survey.

 

Following internal AT consultation, it was decided to redesign the speed table type from a Swedish to a standard 6m bus friendly table with kerb build outs.

The design will need to be reconsulted internally again before going external.

214 Hibiscus Coast Highway, Orewa – Signalised Crossing for both cyclists and pedestrians linking shared paths across Hibiscus Coast Highway

Signalised crossing for both cyclists and pedestrians linking shared paths across Hibiscus Coast Highway

Finalizing detailed design

Hatfields Beach

New gateway treatment on Hibiscus Coast Highway on either approach to Hatfields Beach. Also, installing a new pedestrian refuge with side islands.

Detailed design is underway.

 

Traffic Control Committee Decisions

19.    AT's resolution and approval process ensures the most appropriate controls and restrictions are put in place and can be legally enforced. The decisions made by AT’s Traffic Control Committee in the Hibiscus and Bays Local Board during August 2020 is as follows:


Street Name

Report Type

Nature of Restriction

Decision

Hibiscus Coast Highway

Permanent Traffic and Parking changes

No Stopping At All Times / Lanes / Lane Arrow Marking / Shoulder Marking / Traffic Island / Edge Line

Carried

Fitzwilliam Drive

Permanent Traffic and Parking changes

No Stopping At All Times / Bus Stop / Bus Shelter / Edge Lines

Approved with Conditions

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

20.    Auckland Transport engages closely with council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and council’s priorities.

21.    Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22.    The impact of information (or decisions) in this report is confined to Auckland Transport and does not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.    Auckland Transport regularly corresponds with the local board on matters of interest in their area. This is for the local boards information and to provide an opportunity for the local board to provide feedback.

24.    A workshop was held with the Board on the 27 August 2020 to seek the Local Board’s direction on their Transport Capital Fund. 

Information items sent to the board:

25.    Please see below for a summary of items sent to the local board for their information or feedback:

Item

Date sent to Board

Update: Orewa town centre safety improvements

6/8/20

FYI: 522 Beach Road, Murrays Bay - Broken Yellow Lines

14/8/20

FYI: Anzac Road, Browns Bay - Pedestrian Improvements

14/8/20

FYI: Hibiscus Coast Highway, Orewa - Noel Avenue

17/8/20

FYI: Dynamic Lanes

17/8/20

FYI: Kenneth Hopper Place, Manly - Broken Yellow Lines

18/8/20

FYI: Whangaparaoa Road, Tower Hill and Main Street, Stanmore Bay - Intersection Improvements

28/8/20

FYI: Orewa Town Centre Safety Improvements

28/8/20

FYI: Calypso Place, Rothesay - Broken Yellow Lines

1/9/20

 

Tauākī whakaaweawe Māori

Māori impact statement

26.    The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

27.    There are no financial implications in receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.    In response to Auckland Council’s emergency budget Auckland Transport’s capital and operating budgets have been reduced. Some projects we had planned for 2020/2021 may not be able to be delivered and we expect this will be disappointing to communities that we had already engaged with.

29.    Both the CSF and the LBTCF are impacted by these budget reductions. 

30.    Auckland Transport will mitigate this risk by clearly communicating with the Board on the outcomes and new funding levels so that the Board may make the best use of their available funds.

Ngā koringa ā-muri

Next steps

31.    Auckland Transport will provide another update report to the local board next month.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Ben Halliwell – Elected Member Relationship Manager, Auckland Transport

Authorisers

Lesley Jenkins – Relationship Manager, Hibiscus and Bays Local Board

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

 


Hibiscus and Bays Local Board

17 September 2020

 

 

Project Streetscapes: Weed Management report

File No.: CP2020/12707

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To seek feedback from local boards on the recommended regional methodology to edge and maintain weeds on footpaths, berms and the kerb and channel on more than 5000km of urban roads in the Auckland region.

Whakarāpopototanga matua

Executive summary

2.      Auckland Council manages edges and weeds on footpaths, berms and the kerb and channel in the urban road corridor for statutory, asset protection, amenity, and health and safety outcomes.

3.      The service level for weed management on berms and in the kerb and channel is the same across Auckland. However, the methodologies for edging and weed control on hard surfaces, either plant-based, synthetic herbicides or thermal, e.g. hot water/steam, differ between local board areas. In some cases, different methods are used within the same local board boundaries. This reflects the continuation of legacy council approaches.

4.      In April 2019, Auckland Transport transferred services and budget to the council’s Community Facilities department to manage weeds within the road corridor on their behalf. Auckland Transport retains responsibility for the road corridor as per the Local Government Act 1974 and the Land Transport Act 1998.

5.      The transfer was completed as part of Project Streetscapes (which did not include the Hauraki Gulf Islands), a variation to the Community Facilities outcome-based maintenance contracts. Part of the project included developing recommendations for a regionally consistent approach for edging and weed control on hard surfaces in the road corridor.

6.      Community Facilities has continued with the legacy approach to weed control while completing a review of weed management methodologies. The scope of the review and recommendations are for edging and weed control on hard surfaces within the urban road corridor, excluding the Hauraki Gulf Islands. Rural roads are not included due to differences in population, roading infrastructure and land use in rural areas.

7.      The evaluation criteria for the review’s recommendations include environmental impacts, community input, the council’s commitment to reduce carbon emissions in Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan and the objectives of the council Weed Management Policy for effective, efficient, and sustainable outcomes.

8.      A council People’s Panel survey was conducted in October 2019 as one mechanism to gauge how Aucklanders feel about managing weeds on footpaths and kerbs (see Attachment A to the agenda report).

9.      The recommendation of this review is for a combination of plant-based herbicide with spot spraying of glyphosate for difficult to manage weeds. This is estimated to lead to a reduction in glyphosate, carbon emissions and water usage across the region while achieving effective control. This approach is estimated to be achievable within existing operational budgets.

10.    Feedback is sought from local boards to be included in the recommendation to the Governing Body on a standardised approach for edging and weed control on hard surfaces in the road corridor (see Attachment B to the agenda report). This will be presented at the Environment and Climate Change Committee on 12 November 2020.

11.    Should a local board choose to utilise alternative methodologies to those agreed, they have the option of using locally driven initiative funding to cover the cost difference between the agreed regional weed management method and the alternative.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      provide feedback on the recommended approach to a standardised methodology to managing weeds on footpaths, berms and the kerb and channel across more than 5000km of urban roads.

 

 

Horopaki

Context

12.    Community Facilities carries out edging and weed management on footpaths, berms and the kerb and channel across more than 5000km of Auckland urban roads. This is done for asset protection and amenity, as well as health and safety outcomes, including:

·        preventing root intrusion causing damage to the road surface, kerb and channel, footpaths and other road assets

·        ensuring vegetation growing in the kerb and channel does not interfere with water flow

·        ensuring the safety of pedestrians and road users by maintaining clear sight-lines and minimising trip hazards

·        maintaining the streetscape in a tidy and aesthetically pleasing condition.

13.    Auckland’s moderate and wet climate makes the area particularly vulnerable to the detrimental effects of weeds. The climate causes vigorous growth, easy establishment, and increased infestation of weeds. The road corridor provides a dynamic environment for the spread of weeds including through vehicle and water dispersal.[1]

14.    Uncontrolled weeds on footpaths and the kerb and channel cause damage that can lead to increased repairs and renewals with a funding and environmental impact. This damage may create trip hazards, putting people at risk.

15.    Agrichemicals are used for edging and weed control in the urban road corridor. Edging is required on both sides of the road, which is over 10,000km of footpaths and berms. The Auckland Council Weed Management Policy guides the use of herbicide by the council and supports best practice weed control.[2] All agrichemical use must follow the rules of the Unitary Plan, which ensures that, when used correctly, agrichemicals can make a positive contribution to sustainable land use.[3]

16.    The outcome-based contract specifications for the road corridor do not permit herbicide application outside schools or early learning services on days that these institutions are in use. There are limitations on the time of spraying in urban areas and the contract specifications include instructions to not complete weed control where the berm is clearly being maintained by the adjacent property owner.[4]

17.    All of Auckland is covered by a ‘no-spray register’ for berms adjacent to private property. Any resident who agrees to manage weeds to a specified standard can apply to ‘opt out’ of weed management completed by the council, through recording their intent on the no-spray register. Residents can register through a dedicated form on the council website or through the council call centre.

Tātaritanga me ngā tohutohu

Analysis and advice

Weed management in the road corridor

18.    The service level outcomes for weed management on berms and in the kerb and channel are the same across Auckland. However, the methodologies for their maintenance, either plant-based, synthetic herbicides or thermal, e.g. hot water/steam, differs between local board areas. In some cases, different methods are used within the same local board boundaries. These differences reflect the weed control methods and herbicides that were used by the legacy councils of Auckland City Council, Manukau City Council, Waitākere City Council, North Shore City Council, Papakura District Council, Rodney District Council and Franklin District Council prior to amalgamation.

19.    In April 2019, Auckland Transport transferred services and budget to the council’s Community Facilities unit to manage weeds within the road corridor. Auckland Transport retains responsibility for the road corridor as per the Local Government Act 1974 and the Land Transport Act 1998.

20.    Weed management on footpaths, berms and the kerb and channel is now part of the outcome-based Full Facilities contract for streetscapes. These include pest plant control, mowing, town centre cleaning, and waste removal completed on behalf of Auckland Transport.

21.    Community Facilities has continued with the legacy approach for edging and weed control on hard surfaces, while completing a review of the methodologies with a view to making recommendations to the Environment and Climate Change Committee for a consistent regional approach. The scope of the review and recommendations is only for the urban road corridor and does not include rural areas or the Hauraki Gulf Islands. This reflects the differences in population, roading infrastructure and land use in rural areas.

Comparison of weed management methodologies

Synthetic herbicide – glyphosate

22.    The synthetic herbicide used for edging and weed management on footpaths, berms and the kerb and channel in the urban road corridor in Auckland is glyphosate. Glyphosate is used by the council for weed management on parks and reserves, and by most road controlling authorities in New Zealand to control vegetation in the road corridor.[5]

23.    Glyphosate is a low toxicity broad-spectrum non-selective herbicide which is particularly effective on broadleaf weeds and grasses. Glyphosate is a systemic herbicide that is absorbed through green plant tissue and is then translocated throughout the plant, including the root system, to kill the entire plant.[6]

24.    Glyphosate is diluted with water and applied via foliar spray with a small left-hand steer vehicle in the urban road corridor. It is the most cost-effective method as it needs to be applied less frequently than other methods. In the urban road corridor, spot spraying with glyphosate typically occurs six times per year to achieve the desired level of service.

25.    There is some community and international debate about the health risk of glyphosate with several regions no longer using, or minimising the use of, glyphosate for weed control in public areas.

26.    Auckland Council’s agrichemical use is guided by the New Zealand Environmental Protection Agency (EPA) in their role as the regulator of hazardous substances in New Zealand. The EPA gathers information from multiple credible sources when deciding whether substances are safe to use. The EPA has granted approval for the use of glyphosate-containing substances in accordance with the EPA code of practice. Should the EPA change their position on glyphosate, the council would respond appropriately.

27.    In October 2019 the EPA stated the following:

Products containing glyphosate are considered safe, provided that all of the rules around their use are followed. …We are aware that some reports linking glyphosate to health impacts are causing concern. We are in alignment with the vast majority of regulatory bodies around the world – including in the European Union, United States, Australia and Canada - which agree that glyphosate is unlikely to cause cancer.[7]

28.    For all agrichemical use, the council complies with the Environmental Protection Agency Code of Practice (NZS 8409:2004 Management of Agrichemicals) for the storage, mixing, use, disposal and certification of contractors.

29.    Glyphosate is strongly absorbed into soil and has no residual activity.[8] Community Facilities only uses approved formulations of glyphosate, with no human hazard ratings, within the road corridor.[9] While the formulation being used within the road corridor is also approved for use in the aquatic environment, it does have a hazard rating for toxicity for aquatic life at high concentrations.[10] As per the Code of Practice, glyphosate is only used in appropriate weather conditions to minimise spray drift by rain and wind.

30.    A caution for the use of glyphosate is the development of resistance in some weed species.[11]

31.    Local boards that use spot spraying of glyphosate for weed management include Franklin, Henderson-Massey, Howick, Māngere-Ōtāhuhu, Manurewa, Ōtara-Papatoetoe, Papakura, Rodney, Waitākere Ranges, and Whau. All methodologies include some mechanical removal of weeds.

Plant-based herbicide

32.    Plant-based herbicides used in the urban road corridor include Biosafe and Bio Weed Blast. The active ingredient is a fatty acid which is a contact herbicide. When applied to weeds, it burns off the foliage, thus preventing or reducing seed production and restricting growth.

33.    As plant-based herbicides are not systemic, i.e. they do not kill down to the root, they must be applied more frequently than glyphosate to meet service levels. Although they can kill annuals, generally they will not kill longer-lived mature perennial weeds, as they re-sprout from specialised (e.g. rhizomes) root tissue after the foliage has been burned off. Fatty acid-based herbicides need to be applied to young or small plants for acceptable weed control.[12]

34.    Plant-based herbicides are diluted with water and applied via foliar spray with small left-hand steer vehicle in the urban road corridor, approximately 12 times per year. The exclusive use of plant-based herbicide is approximately three times more expensive than glyphosate because of the additional frequency and quantity of product required.[13] There is an additional cost consideration due to the corrosive impact of the fatty acid on equipment which needs to be replaced more regularly.

35.    While plant-based herbicides are inactivated on contact with the soil and have no residual activity[14], there is a health and safety risk to be managed by the operators. The active ingredient is an eye, skin and respiratory irritant. There is a strong notable odour from plant-based herbicide which can be, and has been, the source of complaints from the public.

36.    For all agrichemical use, the council complies with the Environmental Protection Agency Code of Practice (NZS 8409:2004 Management of Agrichemicals) for the storage, mixing, use, disposal and certification of contractors.

37.    Plant-based herbicide is approved for use in Auckland and has been used since prior to amalgamation. Although there are no restrictions imposed by the EPA for application within the road corridor, the products have a hazard rating for toxicity for aquatic life. Instructions from the manufacturer include applying when conditions are dry, and rain is not expected in the road corridor within the next two hours.[15]

38.    Local boards that use plant-based herbicide exclusively, include Albert-Eden, Puketāpapa, Waitematā (excluding the central business district), Waiheke and Ellerslie in Ōrākei. All methodologies include some mechanical removal of weeds.

Thermal – steam and hot water

39.    Thermal technologies include steam and hot water. Water heated to high temperatures is applied to weeds with a hose and lance to destroy the foliage. Thermal weed management leaves the roots primarily untreated.[16]

40.    Thermal technology requires significant water use, using between 10-12L of water per minute.[17] Non-potable water sources can be used to mitigate demand on treated water sources, however non-potable water is not currently available in most areas of Auckland. This leaves the implementation of this method vulnerable to water restrictions as we have seen in 2020.[18]

41.    This method utilises mobile diesel boilers to heat water to 98 degrees. Diesel boilers use up to 9L[19] of diesel an hour with associated carbon emissions of 24kg.[20] Thermal technology is more expensive than herbicide. A two-person team is required, and the application rate is slower as it requires a prolonged application to cover the foliage. Application speeds are approximately 1.1km/hr[21] for thermal compared to 1.8km/hr for herbicide.[22] Like plant-based herbicide, thermal weed management needs to be applied more frequently, approximately 12 times a year, to meet weed management service levels.

42.    Local boards that use thermal technology include Devonport-Takapuna, Kaipātiki, parts of Upper Harbour and Hibiscus and Bays. There is some use of spot spraying of glyphosate to address persistent weeds. All methodologies include some mechanical removal of weeds.

Thermal – hot foam

43.    A product called Foamstream has been trialled in Auckland in 2020. Foamstream is a soluble concentrate which is added to hot water to create a foam and has been used in the United Kingdom for weed management. [23] The foam acts as an insulator to keep the heat higher for longer. The manufacturer claims that the use of foam could reduce the frequency of treatment cycles compared to using steam/hot water alone. A review of the trial is currently underway and, if the product proves suitable, staff will seek approval from Auckland Transport and Healthy Waters for its use in the road corridor.

Combination of synthetic and plant-based herbicide

44.    This approach uses a combination of both glyphosate and plant-based herbicide. Plant-based herbicide is applied throughout the year to manage weeds, with the use of glyphosate by spot spraying at peak weed growing times on difficult to control weeds.

45.    An integrated approach results in a reduction of both products and provides more effective control of persistent weeds than by using plant-based herbicide alone. This methodology is used in the Auckland Botanic Gardens to reduce the use of glyphosate. The use of herbicide with a different mode of action in combination with glyphosate is one of the main strategies to avoid glyphosate resistance.[24]

46.    Local boards that use a combined approach include Maungakiekie-Tāmaki and Ōrākei (except for Ellerslie where only plant-based herbicide is applied). All methodologies include some mechanical removal of weeds.

Methodology comparison

47.    In 2015, a comparison of methodologies was completed (see Attachment C to the agenda report). The data in the table was reviewed by Price Waterhouse Coopers (PWC) and the effectiveness, environmental and human health information was independently peer-reviewed by the firm AECOM.

48.    For the current review, further analysis was completed to estimate quantities of water, herbicide and operational carbon emissions per methodology. This reflects the council’s commitments within Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan[25], the Auckland water efficiency strategy and the Weed Management Policy. The data on herbicide volumes has come from contractor reporting for the urban road corridor (as the data includes pest plant control, the use for edging and hard surfaces is expected to be lower). Water usage and fuel consumption are from product specification sheets and supplier data. These are estimates only, with volumes of herbicide and water varying by area, season and weed levels.

49.    For the purpose of this review, updated supplier costings for a regionally consistent approach were requested. The difference in pricing for alternative methodologies compared to glyphosate was expected, reflecting the different frequencies and volume of product needed. For plant-based weed control to achieve similar outcomes, more frequent treatments are required than glyphosate, thereby increasing the costs of materials, labour and fuel. Thermal technology is applied at the same frequency as plant-based herbicide, 12 times a year, with a slower application rate requiring a two-person team. These are estimates only and may not include costs for change implementation e.g. purchase of machinery etc.


 

      Table 1: Comparison of estimated operational carbon emissions, volume of water, herbicide and cost per km per year for each weed management approach:

Methodology

Carbon emissions[26]

Water usage

Herbicide

Active Ingredient

(kg)

Application rate

Cost

Glyphosate

(6x per year)

1.1kg

180L

1.8L

0.9kg glyphosate

 

1.8km per hour (single operator)

$783

Combination of plant-based/ glyphosate

(10x per year)

1.9kg

870L

0.7L of glyphosate & 8L of plant-based

0.4kg glyphosate

5.6kg fatty acid

1.8km per hour (single operator)

 

$1293


Plant-based herbicide

(12x per year)

2.3kg

1350L[27]

13.5L

9.5kg

fatty acid

1.8km per hour (single operator)

$2265

Thermal technologies – steam and hot water

(12x per year)

264kg

6545L

Approx. 0.5L of glyphosate

0.25kg

glyphosate

1.1km per hour (two operators)

$3485

 Auckland Council – People’s Panel survey

50.    In October 2019, a People’s Panel survey was conducted as one mechanism to gauge how Aucklanders view management of weeds on footpaths and kerbs. The survey was sent to 39,789 members of the People’s Panel. They were provided with the information on the council website on the different methodologies[28]. However, at the time of the survey, estimated emissions, volume of herbicide, and cost were not available.

51.    Of the 5686 respondents, 66 per cent stated that they ‘care’ about the weeds on our footpaths and kerbs. The results showed that 43 per cent of residents use synthetic herbicide (e.g. glyphosate) for weed management on their own property. Synthetic herbicide (e.g. glyphosate) was the least preferred method for weed management in the road corridor by 52 per cent of respondents.

52.    Nineteen per cent were willing to pay higher rates for the council to use alternatives to synthetic herbicide, 42 per cent were not willing to pay extra, and 36 per cent indicated they may be willing to pay more[29]. There were differences in responses by local board area as detailed in Attachment A (People’s Panel results by local board).

53.    There are members of the community that believe glyphosate should not be used by Auckland Council.

Regional review recommendation

54.    The review of methodologies to manage weeds in the urban road corridor takes into consideration the Auckland Weed Management Policy, Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan and community input.


Table 2: Summary of the advantages and disadvantages of the different weed management methodologies:

 

Methodology

Advantages

Disadvantages

Synthetic herbicide – glyphosate

Low cost, low frequency of application, effective weed control

Reduced carbon emissions

Risk of community objection to the use of glyphosate

Restricted weather conditions for application

Herbicide resistance in some species

Plant-based herbicide

Reduction in glyphosate used by council for weed control

Immediate effect on weeds

Increased frequency and therefore a greater volume of herbicide compared to glyphosate

Plant-based herbicide is two to three times more expensive than glyphosate

The product is corrosive and has a strong odour

Restricted weather conditions for application

Thermal technology steam/hot water/hot water with a foam additive

Thermal technology does not use herbicide

Can be applied in any weather

Immediate effect on weeds

 

High water usage and carbon emissions

Spot spraying glyphosate is still required on high volume roads and to address persistent weeds

Thermal technology is more expensive than glyphosate

Combination of plant-based and synthetic herbicide, e.g. glyphosate

An estimated region-wide reduction in the use of glyphosate, carbon emissions and water use

Minimising the volume of agrichemical use across the region

Reduction in risk of plants developing glyphosate resistance

An increase in herbicide use in some local board areas

55.    The recommendation for a standardised methodology is a combination of plant-based herbicide with spot spraying of glyphosate for difficult weeds. This is estimated to lead to a reduction in glyphosate, carbon emissions and water usage across the region. There would be an increase in the use of plant-based herbicide. This approach is estimated to be achievable within current operational budgets.

56.    Thermal methodologies, including hot foam, could be used for sensitive areas but are not recommended for a region-wide approach due to their high emissions, water usage and cost. The exclusive use of plant-based herbicide is not recommended due to the additional volume of herbicide required and its cost.

57.    Local board feedback is sought on the standardised regional recommendation and on local priorities for weed control on footpath and kerb and channel (see Attachment B). Local board priorities will be included for consideration by the Environment and Climate Change Committee on 12 November 2020.

Tauākī whakaaweawe āhuarangi

Climate impact statement

58.    Climate change adaptation – changes in Auckland’s climate may alter the prevalence and spread of weeds within the road corridor. In the future, different methodologies and products may need to be considered depending on weed species.

59.    Climate change mitigation – Auckland Council adopted Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan on 21 July 2020, which includes the reduction target for council to halve its carbon emissions by 2030 and reach zero net emissions by 2050.

60.    The choice of weed management methodologies has an impact on the council’s carbon emissions. The region-wide adoption of thermal would lead to an increase in carbon emissions at an estimated 1335 tons[30] or approximately 5 per cent of the council’s operational emissions for 2018/2019. This reflects the energy required to heat large volumes of water to 98 degrees with diesel boilers. The increase for the regional adoption of this methodology would impact on the council’s ability to meet the reduction targets of the Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

61.    Community Facilities undertakes the maintenance of green spaces within the road corridor under contract to and on behalf of Auckland Transport. Auckland Transport “manages and controls” the Auckland transport system as per the Local Government Act 1974 and the Land Transport Act 1998.

62.    Auckland Council adopted a Weed Management Policy for parks and open spaces in August 2013 (resolution number RDO/2013/137). The Weed Management Policy is to guide the management of weeds in Auckland’s parks and open spaces, including the road corridor.

63.    The recommendation for a standardised approach has been provided in consultation with Auckland Transport and with consideration of the objectives of the Weed Management Policy.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

64.    The recommendations of this report will have differing impacts on local boards (except the Hauraki Gulf local boards which are excluded from the regional approach) given the different approaches currently in place. This report is to request feedback from local boards regarding their priorities for an effective, efficient, and sustainable standardised regional weed management methodology (see Attachment B).

65.    Should a local board choose to utilise alternative methodologies to those adopted as the region-wide approach, they are able to use locally-driven initiative (LDI) funding to cover the cost difference between the agreed regional weed management method and their preferred alternative.

Tauākī whakaaweawe Māori

Māori impact statement

66.    The recommendations of the review take into consideration the Weed Management Policy, with the objective to minimise agrichemicals, and Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework which were developed in consultation with mana whenua.

67.    An overview of the current methodologies and the priorities of the review were presented at the Infrastructure and Environmental Services Mana Whenua hui. The analysis and recommendations of the review will be presented to mana whenua for feedback in September 2020.

Ngā ritenga ā-pūtea

Financial implications

68.    Different methodologies to manage weeds have different financial implications. This reflects the associated costs of the methodologies to achieve weed management outcomes.

Table 3: Estimated cost of weed management methodologies per km per annum[31]

Methodology

Estimated cost per km (per annum)

Estimated cost (per annum) across 5055km

Synthetic herbicide, e.g. glyphosate

$783

$3,958,000

Combination of plant-based and synthetic herbicide

$1293

 

$6,536,115

Plant-based herbicide, e.g. biosafe

$2265

$11,499,575

Thermal technology steam/hot water

$3485

$17,616,675

69.    The recommended approach, a combination of plant-based herbicide and spot spraying of glyphosate for difficult weeds, is estimated to be able to be delivered within the existing operational budgets.

70.    To standardise thermal and plant-based methodologies across the region would require an increase in budget to meet weed management service levels. As there is no additional operational budget for streetscape maintenance, methodologies requiring additional expenditure could impact on other Full Facilities services delivered to local boards e.g. town centre and park maintenance, replanting of gardens, and ability to respond to a request for service.

71.    Should a local board choose to utilise alternate methodologies to those adopted as the region-wide approach, they could use LDI funding to cover the cost difference between the agreed regional weed management method and their preferred alternative.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

72.    The outcomes of this project have the following risks:

Options

Risk

Mitigation

No change

Continuing with legacy arrangements, with inconsistent funding

Communication on the rationale for any decision to continue with legacy weed management methodologies

Standardising a regional weed methodology

Depending on the choice of the methodology, there would be different environmental and social impacts, including community concern

Local board decision-making enables the prioritisation of funding for local priorities and the services that their communities most value

Ngā koringa ā-muri

Next steps

73.    Local boards provide feedback on the recommended approach to weed management in the kerb and channel and footpaths and rank their priorities for weed management in the road corridor.

74.    Once the feedback is received, it will be collated and included in a report to the Environment and Climate Change Committee on 12 November 2020.

75.    At the meeting of the Environment and Climate Change Committee, a decision will be made on the methodology to be applied across the Auckland region for weed management.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Project Streetscapes_Peoples Panel_Hibiscus and Bays Local Board

29

b

Local board feedback on weed management impact priorities

47

c

Weed control methodology table

51

     

Ngā kaihaina

Signatories

Author

Jenny Gargiulo – Principal Environmental Specialist

Authorisers

Louise Mason – General Manager Local Board Services

Lesley Jenkins – Relationship Manager, Hibiscus and Bays Local Board

 


Hibiscus and Bays Local Board

17 September 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Hibiscus and Bays Local Board

17 September 2020

 

 

PDF Creator


 

PDF Creator


 

PDF Creator



Hibiscus and Bays Local Board

17 September 2020

 

 

PDF Creator


Hibiscus and Bays Local Board

17 September 2020

 

 

PDF Creator


Hibiscus and Bays Local Board

17 September 2020

 

 

PDF Creator


Hibiscus and Bays Local Board

17 September 2020

 

 

PDF Creator


Hibiscus and Bays Local Board

17 September 2020

 

 

PDF Creator



Hibiscus and Bays Local Board

17 September 2020

 

 

Approval for Private Road Name for Subdivision at 719 Beach Road, Browns Bay

File No.: CP2020/12327

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To seek approval from the Hibiscus and Bays Local Board to name a new private road being constructed for the residential development and subdivision being undertaken by Since20172 Development Limited, (the Applicant), at 719 Beach Road, Browns Bay.

Whakarāpopototanga matua

Executive summary

1.      Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

2.      The Applicant has submitted the following names in order of preference for consideration by the Local Board:

·      Pipi Lane or Place

·      Sea Spray Lane or Place

·      Tarakihi Lane or Place

3.      The names are considered suitable and meet the Council’s road naming guidelines.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve the preferred road name ‘Pipi Place’ for the private road constructed within the residential development and subdivision being undertaken by Since20172 Development Limited, (the Applicant), at 719 Beach Road, Browns Bay in accordance with section 319(1)(j) of the Local Government Act 1974.

 

 

Horopaki

Context

4.      The seven dwelling residential development and subdivision, (Council Ref BUN60331644), was approved on 16 April 2019 and is currently under construction.

5.      The dwellings are to be accessed via the private road to be named

6.      In accordance with the national addressing standard the private road requires a name as it serves more than five lots.

Tātaritanga me ngā tohutohu

Analysis and advice

7.      The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road names for the Local Board’s approval.

8.      Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

·    a historical or ancestral linkage to an area

·    a particular landscape, environmental or biodiversity theme or feature

·    an existing (or introduced) thematic identity in the area.

9.      The Applicant has chosen three names that they consider appropriate for the development.

10.    The origin of each of the names is as follows;

Proposed Names

Meaning

Pipi Lane or Place (preferred)

Maori name for a shellfish that was abundant in Browns Bay and the surrounding coastal area and a historical food source for Maori

Sea Spray Lane or Place (alternative)

Name that encompasses the general seaside location of the development

Tarakihi Lane or Place (alternative)

Maori name for a marine fish that was abundant in Browns Bay and the surrounding coastal area and a historical food source for Maori

 

11.    Land Information New Zealand, (LINZ) have confirmed the names are suitable and there are no duplications within the wider Auckland region that could cause confusion for emergency services and deliveries.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.    The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13.    The decision sought for this report has no identified impacts on other parts of the Council group. The views of Council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.    The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

15.    The naming of roads is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity. To aid Local Board decision making, the ‘Auckland Council Road Naming Guidelines’ includes:

·    the objective of recognising ancestral linkages to areas of land by engagement with mana whenua and the allocation of road names as appropriate and a Principle that Māori road names are actively encouraged

·    an agreed process to enable mana whenua to provide timely feedback on all proposed road names in a manner they consider appropriate.

16.    The road names proposed in this report have been provided to all mana whenua for consideration through Council’s central facilitator.

17.    No mana whenua had responded by the end of the mana whenua consultation period.

Ngā ritenga ā-pūtea

Financial implications

18.    The road naming process does not raise any financial implications for the council.

19.    The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20.    There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

21.    Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

719 Beach Road Browns Bay - Development Plans

61

b

719 Beach Road Browns Bay - Locality Plan

63

     

Ngā kaihaina

Signatories

Author

John Benefield – Senior Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins – Relationship Manager, Hibiscus and Bays Local Board

 


Hibiscus and Bays Local Board

17 September 2020

 

 


Hibiscus and Bays Local Board

17 September 2020

 

 


Hibiscus and Bays Local Board

17 September 2020

 

 

Approval for Private Road Name for Subdivision at 30A Anzac Road, Browns Bay

File No.: CP2020/12361

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To seek approval from the Hibiscus and Bays Local Board to name a new private road being constructed for the residential development and subdivision being undertaken by Browns Bay Village Limited, (the Applicant), at 30A Anzac Road, Browns Bay.

Whakarāpopototanga matua

Executive summary

2.      Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.      The Applicant has submitted the following names in order of preference for consideration by the Local Board:

·      Mina Way

·      Centric Way

·      Steamboat Way

4.      The names are considered suitable and meet the Council’s road naming guidelines.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve the preferred road name “Mina Way” for the private road constructed within the residential development and subdivision being undertaken by Browns Bay Village Limited, (the Applicant), at 30A Anzac Road, Browns Bay.in accordance with section 319(1)(j) of the Local Government Act 1974.

 

 

Horopaki

Context

5.      The 21 dwelling residential development and subdivision, (Council Ref LUC60306879 & SUB60352524), was approved on 31 January 2018 and is currently under construction.

6.      The dwellings are to be accessed via the private road to be named.

7.      In accordance with the national addressing standard the private road requires a name as it serves more than five lots.

Tātaritanga me ngā tohutohu

Analysis and advice

8.      The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider / developer shall be given the opportunity of suggesting their preferred new road names for the Local Board’s approval.

9.      Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Maori names being actively encouraged:

·    a historical or ancestral linkage to an area

·    a particular landscape, environmental or biodiversity theme or feature

·    an existing (or introduced) thematic identity in the area.

10.    The Applicant has chosen three names that they consider appropriate for the development.

11.    The origin of each of the names is as follows;

Proposed Names

Meaning

Mina Way

(preferred)

Maori word meaning love, desire, wish or aspiration and symbolising the new beginnings of the future owners

Centric Way

(alternative)

Name symbolising the central location of the new road within the development and the generally centralised location of the development within Browns Bay shopping precinct

Steamboat Way

(alternative)

Reference to the historical steam ferry linkages to Browns Bay and the adjoining bays

 

12.    Land Information New Zealand, (LINZ) have confirmed the names are suitable and there are no duplications within the wider Auckland region that could cause confusion for emergency services and deliveries.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.    The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.    The decision sought for this report has no identified impacts on other parts of the Council group. The views of Council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.    The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

16.    The naming of roads is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity. To aid Local Board decision making, the ‘Auckland Council Road Naming Guidelines’ includes:

·    the objective of recognising ancestral linkages to areas of land by engagement with mana whenua and the allocation of road names as appropriate and a Principle that Māori road names are actively encouraged

·    an agreed process to enable mana whenua to provide timely feedback on all proposed road names in a manner they consider appropriate.

17.    The road names proposed in this report have been provided to all mana whenua for consideration through Council’s central facilitator.

18.    No mana whenua had responded by the end of the mana whenua consultation period.

Ngā ritenga ā-pūtea

Financial implications

19.    The road naming process does not raise any financial implications for the council.

20.    The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21.    There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

22.    Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

30A Anzac Road Browns Bay - Development Plans

69

b

30A Anzac Road Browns Bay - Locality Plan

71

     

Ngā kaihaina

Signatories

Authors

John Benefield – Senior Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins – Relationship Manager, Hibiscus and Bays Local Board

 


Hibiscus and Bays Local Board

17 September 2020

 

 


Hibiscus and Bays Local Board

17 September 2020

 

 


Hibiscus and Bays Local Board

17 September 2020

 

 

Local Board Annual Report 2019/2020

File No.: CP2020/12346

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To seek local board adoption of the 2019/2020 Annual Report for the Hibiscus and Bays Local Board, prior to it being adopted by the Governing Body on 29 October 2020.

Whakarāpopototanga matua

Executive summary

2.      The Auckland Council Annual Report 2019/2020 is being prepared and needs to be adopted by the Governing Body by 29 October 2020. As part of the overall report package, individual reports for each local board are prepared.

3.      Auckland Council currently has a series of bonds quoted on the New Zealand Stock Exchange (NZX) Debt Market maintained by NZX Limited. As council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA), local boards may not release annual financial results in any form. Therefore, the attached annual report is being presented as confidential.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      adopt the 2019/2020 Hibiscus and Bays Local Board Annual Report as set out in Attachment A.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 29 October 2020.

c)      note that the draft 2019/2020 Hibiscus and Bays Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020.

 

Horopaki

Context

4.      In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the local board.

5.      In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

6.      This story is particularly important this year in light of the impacts COVID-19 had on communities and the council in the third quarter of 2019/2020.

Tātaritanga me ngā tohutohu

Analysis and advice

7.      The annual report contains the following sections:

Section

Description

Mihi

The mihi relates to the local board area.

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

Local board members

A group photo of the local board members.

Our area

A visual layout of the local board area, summarising key demographic information and showing key projects and facilities in the area.

Performance report

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.

Funding information

Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Local flavour

A profile of either an outstanding resident, grant, project or facility that benefits the local community.

Tauākī whakaaweawe āhuarangi

Climate impact statement

8.      The Council’s Climate Change disclosures are covered in Volume four of the Annual Report and sections within the Summary Annual Report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

9.      Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

10.    Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

11.    The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2018-2028 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

12.    The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

13.    The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

14.    The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English, and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

15.    The next steps for the draft 2019/2020 Annual Report for the local board are:

·      Audit NZ review during August and September 2020

·      report to the Governing Body for adoption on 29 October 2020

·      release to stock exchanges and publication online on 30 October 2020

·      physical copies provided to local board offices, council service centres and libraries by the end of October 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft 2019/2020 Hibiscus and Bays Local Board Annual Report - Confidential

 

     

Ngā kaihaina

Signatories

Author

Mark Purdie - Lead Financial Advisor

Authorisers

Lesley Jenkins – Relationship Manager, Hibiscus and Bays Local Board

David Gurney - Manager Corporate Performance & Reporting

 


Hibiscus and Bays Local Board

17 September 2020

 

 

Quarterly Performance Report Hibiscus and Bays Local Board FY20 Q4

File No.: CP2020/13422

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To provide the Hibiscus and Bays Local Board with an integrated quarterly performance report for quarter four, 1 April – 30 June 2020, and the overall performance for the financial year, against the agreed 2019/2020 local board work programme.

Whakarāpopototanga matua

Executive summary

2.       This report provides an integrated view of performance for the Hibiscus and Bays Local Board and includes financial performance and delivery against work programmes for the 2019/2020 financial year.

3.       The COVID-19 pandemic has resulted in significant pressure on council’s financial position. In response to the Ministry of Health’s orders and to ensure prudent financial management council’s focus and expenditure shifted to essential services. A pause on spending on non-essential services has had a significant impact on the delivery of work programme activities.

4.       62 activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. 32 activities were undelivered, cancelled, put on hold or deferred and 53 multi-year projects/activities have not progressed as expected during 2019/2020.

5.       Key activity achievements from the 2019/2020 work programme include:

·    Apply the empowered communities approach – Connecting communities. The interactive workshops with the Silverdale Community helped identify possible community projects around the area, including a number specifically involving Te Herenga Waka O Ōrewa marae.

·    Beachwood Drive, Hatfields play space. The accessible play space, including a drinking fountain, has been completed and opened.

·    Metro Park West – develop reserve. Detailed design for this large 14-hectare park is nearing completion, and resource consent is due to be lodged. Construction may be staged over several years for all the elements of this large asset.

6.       Key activities not delivered / not progressed as expected include:

·    Activation of parks, places and open spaces. Two out of 12 planned activations did not take place due to COVID-19. This successful project had 706 attendees, and 81 percent were first time attendees. This is continuing for the next financial year.

·    Sediment related water quality testing project. COVID-19 restrictions meant this project could not be completed, and the budget was put forward as savings. However, the programme is due to continue in the next financial year.

7.       Budgets of unfinished activities have been carried forward into 2020/2021 work programmes.

8.       The 2019/2020 financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September 2020.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receive the performance report for the financial quarter four and year ending 30 June 2020.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2019/2020 are released to the New Zealand’s Exchange (NZX) which are expected to be made public 30 September 2020.

c)      note that COVID-19 has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities because:

i)        asset based services were significantly impacted. Regional and community facilities were either fully or partially closed.

ii)       spending on contracts was restricted to essential services only.

d)      note that quarter three reporting was not supplied to the local board as there was limited capacity to access information.

 

Horopaki

Context

9.       The Hibiscus and Bays Local Board approved the 2019/2020 work programme on the 19 June 2019 (HB/2019/90, HB/2019/94-97) for the following operating departments:

·        Arts, Community and Events

·        Parks, Sport and Recreation

·        Libraries

·        Community Services: Service, Strategy and Integration

·        Community Facilities: Build Maintain Renew;

·        Community Leases

·        Infrastructure and Environmental Services

·        Plans and Places

·        ATEED

10.     The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

 

 

 

 

 

 

 

 

Graph 1: work programme activities by outcome

11.     The COVID-19 pandemic has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities. In response to the orders made by Director General of Health on 25 March 2020 under section 70 of the Health Act 1956 council’s focus and expenditure shifted to essential services only. Physical distancing requirements and measures to ensure prudent financial management meant that only essential activities and services could continue.

12.     Asset based services were significantly impacted as all regional and community facilities were either fully or partially closed depending on the Ministry of Health’s guidelines for each COVID-19 alert level.

13.     Spending on contracts was restricted to essential services while in Alert Level 4. These restrictions were reviewed as alert levels changed. There are currently no restrictions, however, there continues to be extra spending approvals in place to ensure prudent spending and delivery of value for money for ratepayers.

14.     Reporting on the work programme in quarter three was not supplied to the local board as council staff working from home during the lockdown had limited capacity to access information and systems which affected their ability to deliver reports in a robust and meaningful way.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

Key Highlights for quarter four

15.     The key achievements to report from the quarter four period include:

·    In the Local Contestable Grants round two $92,311 has been allocated to community groups and in the Multi-board Grants round two $23,267 has been allocated. The local board increased the Facilities 2020 budget from $150,000 to $163,000 and the full amount has been successfully allocated.

·    Due to COVID-19 leisure centers closed for a period of time. The East Coast Bays and Stanmore Bay Leisure Centre team supported communities with online content and contact calls to vulnerable members. A staged approach to re-opening of leisure facilities has been effectively managed with gyms and childcare re-opened on 21 May on a limited basis. Pools re-opened under regional drought stage 1 water restrictions on 2 June.

·    The outcome of the May 2020 Environmental Court proceedings for the Ōrewa Beach - Kohu-Marine View – renewal of the northern seawall has been approved pending final conditions.

                                   

Overall performance against the Hibiscus and Bays Local Board 2019/2020 work programme

16.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that have been delivered as expected (completed by the end of July 2020) or multi-year activities which have progressed as planned (green), in progress but with issues that are being managed (amber), and activities that are undelivered or have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work Programme by RAG status

17.     The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: work programme activity by activity status and department

Key activity achievements from the 2019/2020 work programme

18.     The key achievements in the delivery of the local board work programmes for 2019/2020 include:

·    Youth Leadership – this is one of many projects that were affected by COVID-19. While many planned initiatives were put on hold, some of the organisations were able to pivot and support youth within the guidelines via online services – including sports and recreation activities.

·    North West Wildlink Waterways - the monitoring and surveying of inanga spawning sites was cancelled during Levels 3 and 4, however the budget saved went into desktop research to identify new spawning sites for an expanded programme.

Overview of work programme performance by department

Arts, Community and Events work programme

19.     In the Arts, Community and Events work programme, there are 15 activities that were completed by the end of the year or will be by end of July 2020 (green), two activities that are in progress but are delayed (amber), one activity that is significantly delayed, on hold or not delivered (red) and two activities that have been cancelled and deferred in quarter four (grey).

Parks, Sport and Recreation work programme

20.     In the Parks, Sport and Recreation work programme, there are five activities that were completed by the end of the year or will be by end of July 2020 (green), seven activities that are in progress but are delayed (amber).

Libraries work programme

21.     In the Libraries work programme, there are seven activities that were completed by the end of the year or will be by end of July 2020 (green) and one activity that is significantly delayed, on hold or not delivered (red).

Service Strategy and Integration work programme

22.     In the Service Strategy and Integration work programme, there is one activity that is in progress but are delayed (amber).

Community Facilities: Build Maintain Renew work programme

23.     In the Community Facilities: Build Maintain Renew work programme, there are 45 activities that were completed by the end of the year or will be by end of July 2020 (green), 24 activities that are in progress but are delayed (amber), two activities that are significantly delayed, on hold or not delivered (red) and nine activities that have been cancelled and deferred in quarter four (grey).  Activities with significant impact other than COVID-19 are discussed below:


 

Table 5: Community Facilities activities with significant impact other than COVID-19

Activity name

RAG status

Activity status

Explanation and mitigation

Item 2174 Implement actions from the Hibiscus and Bays Greenways Plan

Amber

Deferred

Site investigation indicated that this project has several constraints, and it was recommended to not proceed with the Nukumea Path. The local board will reconsider this project during the finalization of the 2020/2021 Work Programme

Item 3536 Long Bay Reserves – develop parks

Amber

On Hold

Due to the sale of the Long Bay development, the project is on hold and Auckland Council has not received confirmation of the impact on delivery of the assets at the reserves. A meeting has been scheduled with the new developer.

 

Community Leases work programme

24.     In the Community Leases work programme, there are 11 activities that were completed by the end of the year, will be by the end of July 2020, or are approved to progress in the 2020-2021 work programme (green), six activities that are in progress but are delayed (amber), Activities with significant impact other than COVID-19 are discussed below:

Table 6: Community Leases activities with significant impact other than COVID-19

Activity name

RAG status

Activity status

Explanation and mitigation

Item 1413 12 Hibiscus Coast Highway: Silverdale Tennis

Amber

Deferred

Group still to complete application / documentation

Item 1416 Aicken Reserve: Torbay Schools Waterwise Inc

Amber

Deferred

Group still to complete application / documentation

Item 1417 4 Woodlands Crescent, Browns Bay Racquets Club

Amber

Deferred

Deferred to Quarter One of 2020/2021

Item 1419 Victor Eaves Park, Ōrewa Tennis Club

Amber

Deferred

Will be completed 2020/2021

 

Infrastructure and Environment Services work programme

25.     In the Infrastructure and Environment Services work programme, there are four activities that were completed by the end of the year or will be by end of July 2020 (green) and two activities that are significantly delayed, on hold or not delivered (red).

Plans and Places work programme

26.     In the Plans and Places work programme, there is one activity that was cancelled or deferred in quarter four (grey).

 

 

ATEED work programme

27.     In the ATEED work programme, one activity that is in progress but are delayed (amber) and two activities that have been cancelled and deferred in quarter four (grey). Activities with significant impact other than COVID-19 are discussed below:

Table 8: ATEED activities with significant impact other than COVID-19

Activity name

RAG status

Activity status

Explanation and mitigation

Item 1184 Hibiscus and Bays Tourism Strategy

Amber

Approved

The research was undertaken, but the visitor strategy group did not progress this work.

Deferred activities

28.     2019/2020 The Corporate and Local Board Performance team have identified projects from the local boards locally driven initiatives (LDI) operational budget 2019/2020 where there was an agreed scope and cost which weren’t delivered. These have been added to the work programme to be delivered in 2020/2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29.    Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30.    When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31.    This report informs the Hibiscus and Bays Local Board of the performance for quarter ending 30 June 2019 and the performance for the 2019/2020 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

32.    Māori Responsiveness - the Silverdale scoping and mapping exercise has identified several meaningful ways of working with Te Herenga Waka O Ōrewa: as hosts of the community engagement and partnerships with others in the area, and for a proposed project to develop a Heritage trail along the Weiti.

33.    Progress on the Māori Naming of Reserves including bilingual signage has been made with the majority of names received from mana whenua. A gifting ceremony with mana whenua will be scheduled with the local board in due course.

Ngā ritenga ā-pūtea

Financial implications

34.    This report is provided to enable the Hibiscus and Bays Local Board to monitor the organisation’s progress and performance in delivering the 2019/2020 work programmes. There are no financial implications associated with this report.

Financial performance

35.    Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September 2020. Due to these obligations the financial performance attached to the quarterly report is excluded from the public.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36.    Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance by department’ section.

Ngā koringa ā-muri

Next steps

37.    The Emergency Budget was adopted on 30 July 2020 (GB/2020/76). Work programmes for 2020/2021 were approved at the local board’s business meeting in August 2020 (HB/2020/101-106).

38.    Delivery of the activities in the 2020/2021 work programme has commenced. There is a reduced timeframe to deliver these work programmes (10 months).

39.    As the delivery timeframe for the 2020/2021 work programmes is reduced, the reporting timeframe is likely to change.

40.    Resourcing of the 2020/2021 work programmes was based on the current staff capacity within departments. If changes to staff capacity have an impact on work programme delivery, this will be signalled to the local board at the earliest opportunity.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Hibiscus and Bays Local Board Quarter 4 Update V3 (Under Separate Cover) - Confidential

 

b

Hibiscus and Bays Local Board Quarterly Performance Report June 2020 - Financial Appendix (Under Separate Cover) - Confidential

 

     

Ngā kaihaina

Signatories

Author

Matthew Kerr - Local Board Advisor - Hibiscus & Bays

Authoriser

Lesley Jenkins – Relationship Manager, Hibiscus and Bays Local Board

 Governance forward work calendar

File No.: CP2020/13250

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To present to the Hibiscus and Bays Local Board with a governance forward work calendar.

Whakarāpopototanga matua

Executive summary

1.      This report contains the governance forward work calendar, a schedule of items that will come before the Hibiscus and Bays Local Board at business meetings and workshops over the coming months until the end of the electoral term. The governance forward work calendar for the local board is included in Attachment A to the agenda report.

2.      The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required

· clarifying the rationale for reports.

3.      The calendar will be updated every month. Each update will be reported back to business meetings. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receive the governance forward work calendar for September 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Programme September 2020

89

     

Ngā kaihaina

Signatories

Author

Gemma Kaldesic - Democracy Advisor for Hibiscus and Bays Local Board

Authoriser

Lesley Jenkins – Relationship Manager, Hibiscus and Bays Local Board

 


Hibiscus and Bays Local Board

17 September 2020

 

 


Hibiscus and Bays Local Board

17 September 2020

 

 

Hibiscus and Bays Local Board workshop records

File No.: CP2020/13253

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      Attached are the Hibiscus and Bays Local Board workshop records for 13 and 27 August 2020.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      note the workshop records for 13 and 27 August 2020

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Workshop record 17 September 2020

93

     

Ngā kaihaina

Signatories

Author

Gemma Kaldesic - Democracy Advisor for Hibiscus and Bays Local Board

Authoriser

Lesley Jenkins – Relationship Manager, Hibiscus and Bays Local Board

 


Hibiscus and Bays Local Board

17 September 2020

 

 


 


Hibiscus and Bays Local Board

17 September 2020

 

 

Deputations update

File No.: CP2020/13256

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      As part of its monthly community forum, Hibiscus and Bays Local Board has set aside time for deputations/presentations during which time members of the public can address the local board on matters within the local board’s delegated authority.

Whakarāpopototanga matua

Executive summary

2.      Under Standing Orders there is provision for deputations/presentations to the local board. Applications for deputations/presentations must be in writing setting forth the subject and be received by the Relationship Manager at least seven working days before the meeting concerned. Subsequently, requests for deputations are considered and approved by the local board chairperson.

3.      Requests, matters arising and actions from the deputations/presentations are recorded and updated accordingly. The Hibiscus and Bays Local Board deputations/presentations update is attached as attachment A to the agenda report.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      note the deputation update for 2 July and 6 August 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Hibiscus and Bays Local Board Deputation Update September 2020

97

     

Ngā kaihaina

Signatories

Author

Gemma Kaldesic - Democracy Advisor for Hibiscus and Bays Local Board

Authoriser

Lesley Jenkins – Relationship Manager, Hibiscus and Bays Local Board

 


Hibiscus and Bays Local Board

17 September 2020

 

 


 


Hibiscus and Bays Local Board

17 September 2020

 

 

Members' Update

File No.: CP2020/13509

 

  

 

 

Te take mō te pūrongo

Purpose of the report

1.      To provide an opportunity for members to update the Hibiscus and Bays Local Board on matters they have been involved in over the last month.

Whakarāpopototanga matua

Executive summary

2.      An opportunity for members of the Hibiscus and Bays Local Board to give a written update on their activities for the month.

 

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receive the updates from members.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

August 2020 DOB report_Janet Fitzgerald

101

b

July 2020 Browns Bay BID_Alexis Poppelbaum

103

     

Ngā kaihaina

Signatories

Author

Gemma Kaldesic - Democracy Advisor for Hibiscus and Bays Local Board

Authoriser

Lesley Jenkins – Relationship Manager, Hibiscus and Bays Local Board

 


Hibiscus and Bays Local Board

17 September 2020

 

 


Hibiscus and Bays Local Board

17 September 2020

 

 


 

     

 


Hibiscus and Bays Local Board

17 September 2020

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Hibiscus and Bays Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

15        Local Board Annual Report 2019/2020 - Attachment a - Draft 2019/2020 Hibiscus and Bays Local Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

16        Quarterly Performance Report Hibiscus and Bays Local Board FY20 Q4 - Attachment a - Hibiscus and Bays Local Board Quarter 4 Update V3

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

16        Quarterly Performance Report Hibiscus and Bays Local Board FY20 Q4 - Attachment b - Hibiscus and Bays Local Board Quarterly Performance Report June 2020 - Financial Appendix

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       Statement of proposal for a new Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 


Hibiscus and Bays Local Board

17 September 2020

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    17 Septermber 2020, Hibiscus and Bays Local Board: Item 8.1 - Deputation - Kingsway School Trust - Warren Peat          Page 109

Item 9.1      Attachment a    17 Septermber 2020, Hibiscus and Bays Local Board: Item 9.1 - Public Forum - Browns Bay Town Centre - Kim Murdoch  Page 113



Hibiscus and Bays Local Board

17 September 2020

 

 


Hibiscus and Bays Local Board

17 September 2020

 

 


Hibiscus and Bays Local Board

17 September 2020

 

 


Hibiscus and Bays Local Board

17 September 2020

 

 


Hibiscus and Bays Local Board

17 September 2020

 

 


 

 



[1] Waitākere Ranges Strategic Weed Management Plan 2015

[2] Auckland Council Weed Management Policy

[3] E34 Agrichemicals and vertebrate toxic agents - Unitary Plan

[4] Streetscapes Specifications - 19 March 2019_

[5] Transport Authorities - Glyphosate use

[6] Novachem Manual - Glyphosate 510

[7] https://www.epa.govt.nz/news-and-alerts/latest-news/use-of-glyphosate-in-new-zealand/

[8] Novachem Manual - Glyphosate 510

[9] Product Label Green Glyphosate 510

[10] Supplementary material glyphosate

[11] http://resistance.nzpps.org/index.php?p=herbicides/glyphosate

[12] Vegetation management Trial 2002

[13] Review PwC Weed Management Cost

[14] Novachem – Bio Safe

[15] Information provided by Kiwicare

[16] Back to the future - electrothermal, systemic, weedkiller

[17] Water use from Weedtechnics A4-SW900-Product-Specifications and Foamstream M1200 – Weedingtech spec sheet.

[18] Watercare - Drought response

[19] Weedtechnics A4-SW900-Product-Specifications

[20] Measuring Emissions: a guide for organisations – Emission factors for stationary combustion fuels Diesel 1 litre = 2.66 kg CO2/unit

[21] Linear km covers both side of the road e.g 2.2km. (average walking speed of between 2.9 kilometres per hour (km/h) and 6.5 km/h).

[22] Review PwC Weed Management Cost 15092015

[23] Best Practice Guidance - Notes for Integrated and Non-chemical Amenity Hard Surface Weed

[24] http://resistance.nzpps.org/index.php?p=herbicides/glyphosate

[25] https://www.aucklandcouncil.govt.nz/environment/Pages/auckland-climate-action-plan.aspx

[26] Emissions from direct/production and electricity use, but not including “embodied” or “life cycle emissions”. These emissions do not include fuel for the boiler pump or motorized sprayer.

[27] Water use -Bio Blast

[28] https://www.aucklandcouncil.govt.nz/environment/plants-animals/pests-weeds/Documents/weedcontrolmethods.pdf

[29] People Survey - 2019

[30] 264 kg x 5,055km road corridor. This could be mitigated by the use of battery power, there are no options currently available in New Zealand

 

 

[31] Costings should not be treated a final pricing but as an indication of pricing differences between methodology.