Henderson-Massey Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Henderson-Massey Local Board held by Skype for Business on Tuesday, 15 September 2020 at 4.00pm. Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Chris Carter

 

Deputy Chairperson

Will Flavell

Presiding Chair

Members

Brenda Brady, JP

 

 

Peter Chan, JP

 

 

Matt Grey

 

 

Brooke Loader

 

 

Vanessa Neeson, JP

 

 

Ingrid Papau

 

 

ALSO PRESENT

 

Councillors

Linda Cooper

 

 

 

Shane Henderson (with apologies)

 

 

 

 

 

 

 


Henderson-Massey Local Board

15 September 2020

 

 

Note:   Chairperson C Carter welcomed those present and acknowledged Māori Language Week – Kia kaha te reo Māori and in the spirit of this special week, vacated the chairing of the meeting for it to be taken forward by the Deputy Chairperson W Flavell.

1          Welcome

Member Brenda Brady opened the meeting with a prayer.

 

2          Apologies

  

There were no apologies.

 

3          Declaration of Interest

            Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

            The following are declared interests of elected members of the Henderson-Massey Local Board.

Member

Organisation

Position

Brenda Brady, JP

-        Safer West Community Trust

Trustee

Chris Carter

(Chair)

-        St Lazarus Trust

-        Waitemata District Health Board

-        Waitakere Badminton Club

Member

Member

Member

Peter Chan, JP

 

-        Cantonese Opera Society of NZ

-        Asian Leaders Forum

-        NZ-Hong Kong Business Association

-        NZ-China Business Association

-        Auckland Chinese Environment Protection Association (ACEPA)

-        Whau Coastal Walkway Trust

Member

Member

Member

Member

Advisor

 

Trustee

Matt Gray

-        West Auckland Youth Development Trust

-        Billy Graham Youth Foundation

Director

Board Member

Will Flavell

(Deputy Chairman)

-        Asia New Zealand Leadership Network

-        COMET

-        Te Atatū Tennis Club

-        Waitākere Literacy Board

Member

Employee

Board Member

Board Member

Brooke Loader

-         Waitakere Licensing Trust

-         Te Atatu Peninsula Business Association

Member

Associate Member

Vanessa Neeson

-        Village Green Quilters

-        Ranui Advisory Group

Member

Chairperson

Ingrid Papau

-        Liberty Impact Community Trust

-        #WeLoveTuvalu Community Trust

-        Neighbourhood Support

-        Liberty Church

-        Mothers Helpers

Board Member

Member

Street Contact

Member

Ambassador

 


 

            Member appointments

            Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation

 

Leads

Alternate

Central Park Henderson Business Association

Brenda Brady and Brooke Loader

 

Heart of Te Atatu South

Brenda Brady and Brooke Loader

 

Massey Matters

Will Flavell and Peter Chan

 

Ranui Advisory Group

Vanessa Neeson (Chair) and Ingrid Papau

 

Te Atatu Peninsula Business Association

Peter Chan and Ingrid Papau

 

Waitakere Ethnic Board

Ingrid Papau and Peter Chan

 

Waitakere Healthlink

Peter Chan

Chris Carter

Te Whau Pathway Trust

Matt Gray and Brenda Brady

 

 

 

4          Confirmation of Minutes

Resolution number HM/2020/123

MOVED by Deputy Chairperson W Flavell, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 18 August 2020, as true and correct.

CARRIED

 

5          Leave of Absence

There were no leaves of absence.

 

6          Acknowledgements

6.1

Acknowledgement - Glenn Boyd

 

Resolution number HM/2020/124

MOVED by Deputy Chairperson W Flavell, seconded by Member B Loader:  

That the Henderson-Massey Local Board:

a)       thank Glenn Boyd, Relationship Manager for Henderson-Massey Local Board, who is leaving us shortly to take the role of Local Area Manager of the Waiheke and Great Barrier Local Boards.

 

Glenn has been a huge support to me as Chairperson and to all of my fellow Henderson-Massey Local Board members. Glenn has been responsible for managing the Council teams that support the three West Auckland Local Boards (Henderson-Massey, Whau and Waitakere Ranges). His technical expertise on governance issues, regulations and skills as a team leader have been much appreciated by all of us.

 

On behalf of my fellow Local Board members l wish him well in his new role.

CARRIED

 

 

7          Petitions

There were no petitions.

 

8          Deputations

8.1

Deputation: Waitakere Swimming Club - activities update

 

A powerpoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HM/2020/125

MOVED by Deputy Chairperson W Flavell, seconded by Chairperson C Carter:  

That the Henderson-Massey Local Board:

a)      receive the presentation from the Waitakere Swimming Club on its activities and thank Paul Kent, Bronwyn Crawford and Shirley Mackay for their attendance.

CARRIED

 

Attachments

a     15 September 2020 Henderson-Massey Local Board Item 8.1 Deputation: Waitakere Swimming Club - activities update, presentation

 

9          Public Forum

9.1

Public Forum: Ian Wood - Te Atatu Marae

 

Ian Wood attended to address the meeting regarding his support for the Te Atatu Marae – land tenure report.

 

Resolution number HM/2020/126

MOVED by Deputy Chairperson W Flavell, seconded by Member I Papau:   

That the Henderson-Massey Local Board:

a)         receive the presentation supporting the Te Atatu Marae – land tenure report and thank Ian Wood for his attendance.

CARRIED

 

10        Extraordinary Business

There was no extraordinary business.

 

11

Ward Councillors' Update

 

Resolution number HM/2020/127

MOVED by Deputy Chairperson W Flavell, seconded by Member M Grey:  

That the Henderson-Massey Local Board:

a)      thank Councillor Linda Cooper and Shane Henderson for their update.

CARRIED

 

12

Chair's Report - September 2020

 

A copy of the Chair’s report was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HM/2020/128

MOVED by Chairperson C Carter, seconded by Deputy Chairperson W Flavell:  

That the Henderson-Massey Local Board:

a)      receive Chair Carter’s tabled report for September 2020.

CARRIED

 

Attachments

a     15 September 2020 Henderson-Massey Local Board Item 12 Chair's Report - September 2020, Chair's report

 

13

Te Atatū Marae - land tenure

 

Jane Aickin, Maori Outcomes Lead, and Marama Laurenson, Principal Advisor - Maori Outcomes, were in attendance to speak to this item.

 

Resolution number HM/2020/129

MOVED by Member V Neeson, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)     request that the Governing Body (or relevant committee) amend the previous resolutions 270/2002 and 853/2005 of the Waitākere City Council by removing parts of those resolutions which are unable to be implemented including those parts which refer to the establishment of a trust

b)     request that the Governing Body (or relevant committee) support the local board aspiration to grant a long-term lease to Te Atatū Marae Coalition Trust over approximately 2.5 hectares of land at Harbourview-Orangihina Park to enable the development of a marae, subject to the completion of any relevant statutory processes, and

c)     note that Te Atatū Marae Coalition Trust would like to explore the option of creating a Māori reservation under the Te Ture Whenua Māori Act 1993 in the future.

CARRIED

 

 

14

To classify an unclassified recreation reserve – Ramlea Park

 

Resolution number HM/2020/130

MOVED by Member I Papau, seconded by Member V Neeson:  

That the Henderson-Massey Local Board:

a)      approve the classification of four parcels of land as a recreation reserve, pursuant to Section 16 (2A) of the Reserves Act 1977, legally described as:

i)       Part Lot 183 DP 38305 containing 1.5460 hectares, comprised in NA579/43 (part-cancelled)

ii)      Lot 29 DP 38305 containing 0.0809 hectares, comprised in NA1025/176

iii)     Lot 30 DP 38305 containing 0.0809 hectares, comprised in NA24A/1417

iv)     Part Lot 28 DP 38305 containing 0.0300 hectares, comprised in NA35D/1358.

b)      approve the declaration and classification of one parcel as a recreation reserve, pursuant to Section 14 (1) of the Reserves Act 1977, legally described as Part Lot 33 DP 38305 containing 0.0176 hectares, comprised in NA1004/107 (part-cancelled).

CARRIED

 


 

 

15

Auckland Transport's update for September 2020

 

Owena Schuster, Elected Member Relationship Manager, was in attendance to speak to this item.

 

Resolution number HM/2020/131

MOVED by Member V Neeson, seconded by Member B Loader:  

That the Henderson-Massey Local Board:

a)      receive Auckland Transport’s update for September 2020.

CARRIED

 

 

16

New road names in the Acanthus Limited subdivision at 33 – 37 Red Hills Road, Massey

 

Dale Rewa, Subdivision Advisor, was in attendance to speak to this item.

 

Resolution number HM/2020/132

MOVED by Deputy Chairperson W Flavell, seconded by Member I Papau:  

That the Henderson-Massey Local Board:

a)      approve the following names for the eleven new public roads constructed within the subdivision being undertaken by Acanthus Limited at 33 – 37 Red Hills Road, Massey, in accordance with section 319(1)(j) of the Local Government Act 1974:

Road 1: Taiororua Avenue

Road 2: Neretva Avenue

Road 3: Morus Road

Road 4: Puhikawa Street

Road 5, 10 & 14: Biokovo Street

Road 6 & 11: Horokaka Street

Road 7, 12 & 15: Pūwhā Street

Road 8: Matā Road

Road 9: Kōkōtea Road

Road 13: Paretao Street

Road 16: Kotiu Place

b)          acknowledge the approach of Acanthus Limited in developing a set of preferred street names that utilise contextual te reo naming along with those that also give recognition to Croatian/Dalmation settlement in the area.

CARRIED

 

 


 

17

Project Streetscapes: Weed Management report

 

Jenny Gargiulo, Principal Environmental Specialist, was in attendance to speak to this item.

 

Resolution number HM/2020/133

MOVED by Deputy Chairperson W Flavell, seconded by Member P Chan:  

That the Henderson-Massey Local Board:

a)         support moving to a standardised regional weed methodology for managing weeds on footpaths, berms and the kerb and channel.

b)         support a combination of plant-based herbicide with spot spraying of glyphosate for difficult to manage weeds.

CARRIED

 

18

Auckland Council’s Year End and Quarterly Performance Report: Henderson-Massey Local Board for quarter four 2019/2020

 

Resolution number HM/2020/134

MOVED by Member B Brady, seconded by Member P Chan:  

That the Henderson-Massey Local Board:

a)      receive the performance report for the financial quarter four and year ending 30 June 2020.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2019/2020 are released to the NZX which are expected to be made public 30 September 2020.

c)      note that COVID19 has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities because:

i)       asset based services were significantly impacted. Regional and community facilities were either fully or partially closed.

ii)      spending on contracts was restricted to essential services only.

d)      note that quarter three reporting was not supplied to the local board as there was limited capacity to access information.

CARRIED

 

19

Local Board Annual Report 2019/2020

 

David Rose, Lead Financial Advisor, was in attendance to speak to this item.

 

Resolution number HM/2020/135

MOVED by Deputy Chairperson W Flavell, seconded by Member M Grey:  

That the Henderson-Massey Local Board:

a)      adopt the 2019/2020 Henderson-Massey Local Board Annual Report as set out in Attachment A.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 29 October 2020.

c)      note that the draft 2019/2020 Henderson-Massey Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020.

CARRIED

 

20

Urgent Decision request to provide feedback on the Council's Council-Controlled Organisations (CCO) Review

 

Resolution number HM/2020/136

MOVED by Deputy Chairperson W Flavell, seconded by Member B Loader:  

That the Henderson-Massey Local Board:

a)      welcome the findings and recommendations in the review of CCOs by the independent panel and support the implementation of recommendations as a package

b)      support the specific resolutions with regards to all CCOs needing to improve in delivering on Treaty of Waitangi legislation and intents.

c)      consider that CCO's need to give greater consideration to the cultural diversity of Auckland and develop and implement more inclusive communication and engagement methodologies

d)      support recommendation 43 that CCO boards need to become more diverse, and request that the recommendation is implemented more broadly to encompass that board members should have experience working with local communities.

e)      request that the implementation programme looks at the planning cycles for Auckland Council, local boards and CCOs and how they can be better aligned.

Local Board Specific Recommendations

f)       welcome the proposal in recommendation 34 on how to address CCO-local board engagement and request that this work be started as soon as possible

g)      support the notion that recommendations 6, 34 and 53 will require more detailed input from local boards.

h)      request involvement of local boards in discussions around developing guidance to CCOs on how to balance public and commercial interests

i)       support the recommendation for CCOs to develop joint engagement strategies with local boards to streamline their approach to local activities by developing joint engagement strategies

j)       support the notion of a reduced number of CCOs that local boards and their communities need to interact with provided that key liaison points of contact have sufficient influence to effect meaningful change

k)      note that local boards will be able to provide input on the other relevant CCO review recommendations as they are further developed for implementation

l)       note recommendation 23 regarding the creation of a set of common key performance measures and request that local boards be able to provide input into how these are developed.

Merger of ATEED and RFA

m)     support the recommendation to approve a merger of two CCOs (namely Auckland Tourism, Events and Economic Development and Regional Facilities Auckland Limited)

n)      consider that Auckland Tourism, Events and Economic Development’s role in supporting local economic development must not be compromised but rather strengthened in the new merged structure

o)      welcomes discussion on how a merged RFA/ATEED will enhance the role of BIDs

p)      support recommendations concerning the development of the stadia strategy and look forward to providing local board input into this

Panuku

q)      confirm the positive role of Panuku Development Auckland with the Unlock Henderson project and seek to ensure that the relationship is progressed and not unsettled by any responsive changes to recommendations.

r)       support recommendation 11 that council assumes responsibility from Panuku for identifying non-service properties to sell (excluding those in the CCO’s own unlock-and-transform areas)

s)      support the need for a property strategy as outlined in recommendation 14.

CARRIED

 

 

21

Henderson-Massey Local Board extraordinary business meeting scheduled for 10 November 2020

 

Resolution number HM/2020/137

MOVED by Member I Papau, seconded by Member B Brady:  

That the Henderson-Massey Local Board:

a)      note the 2019-2022 electoral term meeting schedule has been amended to include an extraordinary business meeting to be held on 10 November 2020 to adopt the Henderson-Massey Local Board Plan.

CARRIED

 

 

22

Governance Forward Work Calendar

 

Resolution number HM/2020/138

MOVED by Deputy Chairperson W Flavell, seconded by Member P Chan:  

That the Henderson-Massey Local Board:

a)      receive the Governance forward work calendar for September 2020.

CARRIED

 

 

23

Confirmation of Workshop Records

 

Resolution number HM/2020/139

MOVED by Deputy Chairperson W Flavell, seconded by Member M Grey:  

That the Henderson-Massey Local Board:

a)      note the workshop records for 4, 11 and 25 August 2020.

CARRIED

 

 

24        Consideration of Extraordinary Items

There was no consideration of extraordinary items.   

 

 

 

25        Procedural motion to exclude the public

That the Henderson-Massey Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

18        Auckland Council’s Year End and Quarterly Performance Report: Henderson-Massey Local Board for quarter four 2019/2020 - Attachment b - Henderson-Massey Local Board Q4 financial performance update 2019-2020

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

Reason: In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2020 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange.
.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

19        Local Board Annual Report 2019/2020 - Attachment a - Draft 2019/2020 Henderson-Massey Local Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2020 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       Statement of proposal for a new Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

5.17pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

5.18pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Statement of proposal for a new Navigation Safety Bylaw

 

Resolution number HM/2020/140

MOVED by Deputy Chairperson W Flavell, seconded by Member V Neeson:  

That the Henderson Massey Local Board:

b)         agree that the decision and report remain confidential until the Regulatory Committee recommends a statement of proposal for public consultation for a new navigation safety bylaw to the Governing Body”.

CARRIED

  

Note:   Member Ingrid Papau closed the meeting with a Karakia.

 

5.20pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................