Howick Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Howick Local Board held in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga and via Skype for Business on Monday, 21 September 2020 at 6:00pm.

Either a recording or written summary of the meeting will be uploaded to the Auckland Council website.

 

present

 

Chairperson

Adele White

 

Deputy Chairperson

John Spiller

 

Members

Katrina Bungard

 

 

Bo Burns

 

 

David Collings

From 6:13pm Item 8

 

Bruce Kendall

 

 

Mike Turinsky

 

 

Bob Wichman

 

 

Peter Young, JP

 

 

ALSO PRESENT

 

Councillor

Cr Sharon Stewart QSM

Connectivity issues

Councillor

Cr Paul Young

 

 

 

 

 

 


Howick Local Board

21 September 2020

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

  

Resolution number HW/2020/134

MOVED by Chairperson A White, seconded by Member B Wichman:  

That the Howick Local Board:

a)         accept the apology from Member D Collings for lateness.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number HW/2020/135

MOVED by Member B Burns, seconded by Member B Kendall:  

That the Howick Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 17 August 2020, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

The Chair acknowledged departing Local Board Services staff, Carol McKenzie Rex, Arlene Fredericks and Nichola Painter with the following statement:

“I would like to acknowledge the hard work, and assistance given to our board by three of our Local Board Services staff who are leaving our team.

Firstly, Carol McKenzie-Rex – our Relationship Manager who leaves us to become the Local Area Manager for Franklin, Papakura and Manurewa Local Boards as part of an internal restructure within the Local Board Services Department.

Thank you Carol for your guidance and advice shared with all board members, especially to myself as a new chairperson.

Carol’s PA / Office Manager – Arlene Fredericks leaves us also to work for the Orakei Local Board. Best wishes to you Arlene in your new role.

And finally Nichola Painter. Nichola has been with us for a number of years and has most recently covered for Phoebe Peguero who will re-join us from maternity leave in October. We have all gotten to know Nichola well and have valued her input and great work, both as a PA and as an Advisor. You will be missed Nichola.

Thank you for all the contribution you have made to assist us to serve our community.”

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Manukau Beautification Charitable Trust update to Howick Local Board

 

A presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HW/2020/136

MOVED by Deputy Chairperson J Spiller, seconded by Chairperson A White:  

That the Howick Local Board:

a)      receive the deputation from the Manukau Beautification Charitable Trust and thank Dawn Edwards and Daniel Barthow for their attendance.

CARRIED

 

Attachments

a     21 September 2020, Howick Local Board - Item 8.1 - Deputations - Manukau Beautification Charitable Trust presentation

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Chairperson's Report

 

A written report was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HW/2020/137

MOVED by Member B Burns, seconded by Deputy Chairperson J Spiller:  

That the Howick Local Board:

a)      note the chairperson’s written report.

CARRIED

 

Attachments

a     21 September  2020, Howick Local Board - Item 11 - Chairperson's Report

 


 

 

12

Governing Body Member update

 

Due to technical difficulties experienced by Cr Sharon Stewart via the electronic link, a written report was provided in place of a verbal update. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HW/2020/138

MOVED by Member B Burns, seconded by Deputy Chairperson J Spiller:  

That the Howick Local Board:

a)      receive the verbal report from Cr Paul Young.

CARRIED

 

Attachments

a     21 September  2020, Howick Local Board - Item 12 - Governing Body Member update

 

 

13

Auckland Transport September 2020 monthly update to Howick Local Board

 

Ben Stallworthy, Elected Member Relationship Manager – Auckland Transport was in attendance to speak to this report.

 

Resolution number HW/2020/139

MOVED by Member M Turinsky, seconded by Chairperson A White:  

That the Howick Local Board:

a)      receive the Auckland Transport September 2020 monthly update report.

CARRIED

 

 

14

Howick Local Board Transport Capital Fund decisions - September 2020

 

Ben Stallworthy, Elected Member Relationship Manager – Auckland Transport was in attendance to speak to this report.

 

MOVED by Chairperson A White, seconded by Deputy Chairperson J Spiller:   

That the Howick Local Board:

a)      approve $550,000 from the Local Board Transport Capital Fund to complete the development of detailed design and community consultation for the Howick Village Centre Plan.

b)      approve $570,000 from the Local Board Transport Capital Fund to complete the Cascades Pathway, an element of the Howick Walking and Cycling Plan.

c)      approve $83,000 from the Local Board Transport Capital Fund to install four new electronic speed warning signs on Point View Drive to improve safety by encouraging drivers to slow down.

d)      approve $37,000 from the Local Board Transport Capital Fund to build an information plinth at Half Moon Bay Ferry terminal.

 

MOVED by Member M Turinsky, seconded by Member B Kendall:  an amendment by way of replacement of the original motion.

That the Howick Local Board:

a)         approve $570,000 from the Local Board Transport Capital Fund to complete the Cascades Pathway, an element of the Howick Walking and Cycling Network Plan.

b)         request Auckland Transport utilise Local Board Transport Capital Fund to complete the improvement of the crossing facilities to Botany Downs Secondary College at Chapel Road, Botany. Noting resolution HW/2019/89 approving this project through the Community Safety Fund.

c)         approve up to $150,000 of the Local Board Transport Capital Fund to provide traffic calming measures to pedestrians to a section of The Parade between Laings Road and Whitcombe Road, Buckland’s Beach to provide pedestrian safety.

d)         approve $83,000 from the Local Board Transport Capital Fund to install four new electronic speed warning signs on Point View Drive to improve safety by encouraging drivers to slow down.

A division was called for, voting on which was as follows:

For

Member B Kendall

Member M Turinsky

Against

Member K Bungard

Member B Burns

Member D Collings

Deputy Chairperson J Spiller

Chairperson A White

Member B Wichman

Member P Young

Abstained

 

The motion was declared lost by 2 votes to 7.

 

Note: changes to the original motion were made adding a new clause e) with the agreement of the meeting.

 

The substantive motion was put.

 

Resolution number HW/2020/140

MOVED by Chairperson A White, seconded by Deputy Chairperson J Spiller:  

That the Howick Local Board:

a)      approve $550,000 from the Local Board Transport Capital Fund to complete the development of detailed design and community consultation for the Howick Village Centre Plan.

b)      approve $570,000 from the Local Board Transport Capital Fund to complete the Cascades Pathway, an element of the Howick Walking and Cycling Plan.

c)      approve $83,000 from the Local Board Transport Capital Fund to install four new electronic speed warning signs on Point View Drive to improve safety by encouraging drivers to slow down.

d)      approve $37,000 from the Local Board Transport Capital Fund to build an information plinth at Half Moon Bay Ferry terminal.

e)         request Auckland Transport to investigate the following projects as safety improvements:

i)          the crossing points for Botany Downs Secondary College at Chapel Road, Botany

ii)         traffic calming measures to a section of The Parade between Laings Road and Whitcombe Road, Buckland’s Beach to provide pedestrian safety.

 

A division was called for, voting on which was as follows:

For

Member B Burns

Member D Collings

Member B Kendall

Deputy Chairperson J Spiller

Chairperson A White

Member P Young

Against

Member K Bungard

Member M Turinsky

Abstained

Member B Wichman

 

The motion was declared carried by 6 votes to 2.

CARRIED

 

 

15

Auckland Council’s Year End and Quarterly Performance Report: Howick Local Board for quarter four 2019/2020

 

Resolution number HW/2020/141

MOVED by Chairperson A White, seconded by Member B Burns:  

That the Howick Local Board:

a)      receive the performance report for the financial quarter four and year ending 30 June 2020.

b)      note the financial performance report in Attachment B of the agenda report will remain confidential until after the Auckland Council Group results for 2019/2020 are released to the New Zealand’s Exchange (NZX) which are expected to be made public 30 September 2020.

c)      note that COVID-19 has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities because:

i)       asset based services were significantly impacted. Regional and community facilities were either fully or partially closed.

ii)      spending on contracts was restricted to essential services only.

d)      note that quarter three reporting was not supplied to the local board as there was limited capacity to access information.

CARRIED

 

 

16

Local Board Annual Report 2019/2020

 

Resolution number HW/2020/142

MOVED by Deputy Chairperson J Spiller, seconded by Member B Kendall:  

That the Howick Local Board:

a)      adopt the 2019/2020 Howick Local Board Annual Report as set out in Attachment A of the agenda report.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 29 October 2020.

c)      note that the draft 2019/2020 Howick Local Board Annual Report (refer to Attachment A of the agenda report) will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020.

CARRIED

 


 

17

Project Streetscapes: Weed Management report

 

Jenny Gargiulo, Principal Environmental Specialist was in attendance to speak to this report.

Note: The following was moved as a chair’s recommendation replacing the original recommendation.

 

Resolution number HW/2020/143

MOVED by Deputy Chairperson J Spiller, seconded by Member B Kendall:  

That the Howick Local Board:

a)         support a combination of plant-based herbicide with spot spraying of glyphosate for difficult to manage weeds as a standardised methodology and recommended approach for managing weeds on footpaths, berms and the kerb and channel across more than 5000 km of urban roads throughout the Auckland region.

b)        support that if any local boards are seeking a higher level of service this can be funded from individual local board budgets to avoid inequity or a situation of subsidisation by those local boards electing to use the standard methodology.

CARRIED

 

 

18

Approval for a new road name at 45 & 49 Hilltop Road, Flatbush

 

Resolution number HW/2020/144

MOVED by Member M Turinsky, seconded by Member B Wichman:  

That the Howick Local Board:

a)      approve the name Timo Way (applicant and Ngāi Tai Ki Tāmaki preferred name) for the new private road created by way of subdivision at 45 & 49 Hilltop Road, Flatbush in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60331956 and SUB60333119).

CARRIED

 

 

19

Urgent Decision to provide Howick Local Board feedback on the review of Auckland Council’s council-controlled organisations (CCO) report

 

Resolution number HW/2020/145

MOVED by Member M Turinsky, seconded by Member P Young:  

That the Howick Local Board:

a)      note the urgent decision made on 25 August 2020 to provide feedback on the report of the independent panel’s review of Auckland Council’s CCO’s.

b)      note the feedback provided as follows:

i)       support in principle the findings and recommendations in the review of CCOs by the independent panel;

ii)      welcome the proposal in recommendation 34 on how to address CCO-local board engagement and request that this work be started as soon as possible;

iii)     support the merger of two CCOs (namely Auckland Tourism, Events and Economic Development and Regional Facilities Auckland Limited);

iv)     request more detailed information about how local boards will provide input to the process of setting expectations and strategic direction for the CCOs;

v)      request involvement of local boards in discussions around developing guidance to CCOs on how to balance public and commercial interests;

vi)     request more information with regards to Recommendation 2 and the operation of the city’s four stadiums with the Eden Park Trust and that local boards have the opportunity to provide input into any related strategy;

vii)    request that any appointments as a consequence of Recommendations 20, 25 and 30 be kept to a minimum and that consideration be given to reallocation of suitable staff who might be facing redundancy;

viii)   request that the implementation programme looks at the planning cycles for Auckland Council and CCOs and how they can be better aligned;

ix)     request that local boards have input into determining key performance measures as identified in Recommendation 23;

x)      request that in terms of Recommendation 41, IT systems be regularly updated - in particular, an up to date staff directory must be maintained;

xi)     request that, in terms of Recommendation 44, Auckland Transport immediately implement an organisational culture change to ensure effective operation and a safe working environment;

xii)    request more information with regards to Recommendation 62 and what “shared services” refers to - in particular, the Board does not support shared service contracts;

xiii)   note that the success of the review lies in its implementation;

xiv)   note that Recommendations 6, 34 and 53 will require more detailed input from local boards and would recommend that CCOs use the same reporting format, and report at the same time, as Council;

xv)    note that as part of Recommendation 6, Auckland Transport provides increased access to technical experts and emphasizes a partnership approach with local boards;

xvi)   note that monitoring and regular updates need to be a part of any project;

xvii)  note that, legislative issues notwithstanding, there are obvious benefits for marketing and promotional opportunities if the Auckland War Memorial Museum, Stardome and MOTAT were merged into a single entity;

xviii) note that whilst supporting Recommendation 11, the process must include dialogue with, and approval from, the local board;

xix)   note that with regards to Recommendation 43, diversity and experience (including experience working in and with communities) should be part of the skill set of any applicant applying for, and successfully appointed to, these roles;

xx)    note that the recommendations do not address the question of whether Governing Body members should be Auckland Transport board members;

xxi)   note that the board is of the opinion that current Auckland Council elected members should not be members of any CCO board;

xxii)  note that there needs to be parity of salaries between Council and CCOs;

xxiii) note that local boards will be able to provide input on the other relevant CCO review recommendations as they are further developed for implementation.

CARRIED

 

 

20

Governance forward work calendar

 

Resolution number HW/2020/146

MOVED by Chairperson A White, seconded by Member M Turinsky:  

That the Howick Local Board:

a)      note the governance forward work calendar included as Attachment A of the agenda report.

CARRIED

 

 

21

Workshop records

 

Resolution number HW/2020/147

MOVED by Member K Bungard, seconded by Member P Young:  

That the Howick Local Board:

a)      note the workshop records for workshops held on 6, 13, 20 and 27 August 2020 and included as attachments in the agenda report.

CARRIED

 

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

23        Procedural motion to exclude the public

Resolution number HW/2020/148

MOVED by Chairperson A White, seconded by Deputy Chairperson J Spiller:  

That the Howick Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

 

 

 

C1       Statement of proposal for a new Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

8.15pm            The public was excluded.

 

8.22pm            The public was re-admitted.

 


 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Statement of proposal for a new Navigation Safety Bylaw

 

Bayllee Vyle, Policy Analyst was in attendance to speak to this report.

Note: The following clause b) was incorporated as a chair’s recommendation.

 

Resolution number HW/2020/134

MOVED by Deputy Chairperson J Spiller, seconded by Member B Kendall:  

That the Howick Local Board:

a)         support the public release of the draft statement of proposal included as Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Safety Bylaw 2021 and associated controls for public consultation.

b)         suggest the following amendments to the new Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Safety Bylaw 2021:

i)         the definition of “Board sports” under clause 5 Interpretations be amended to:

Board sports means any board sport, including windsurfing, sailboarding, kiteboarding, stand up paddle boarding, knee boarding, body boarding, surfing and wind, wing, kite and sup foiling where the means of propulsion is by wind, waves or other natural forces, or where no mechanical or electrical means of propulsion is used;

ii)        the definition of “Sailboard” under clause 5 Interpretations be amended to:

Sailboard means any type of board including a windsurfer, kiteboard or similar vessel that is propelled by the wind and body action of a person standing upright on the board;

iii)      the definition of “Surfboard” under clause 5 Interpretations be amended to:

Surfboard means any type of board that is used for using waves or hand paddling and body energy alone for propulsion;

iv)      Clause 8 (3), (b) be amended to:

(b) A vessel powered by sail in relation to any other vessel powered by sail or a motorised vessel involved with coaching or supporting non powered vessels;

v)       an additional clause be added to clause 12:

(2) Vessels not secured when not underway must –

A)      not intentionally do so within shipping channels or high traffic areas;

B)      keep an active watch out for other vessels and be prepared to move out of the way of other vessels; and

C)      when fishing, display either international code flag Mike or Tango;

vi)      that clause 14 be made more explicit so that swimming outside a swimming area, further than 50 meters from shore, in navigable waters, [as per 14 (1) (a)] is prohibited, unless assisted by a support vessel which is within 10 meters and is displaying Code Flag A;

vii)     Clause 18 (2) (a) and (b) be amended to:

A)        if the vessel is a surfboard or stand up paddle board and the vessel is attached by a leg rope or leash;

B)        if the vessel is a sailboard and that person is wearing a wet suit;

viii)      Clause 22 (2) (a) be amended to:

A)        from or within 50 metres of a wharf, quay, jetty, pontoon or similar structure when a vessel is approaching to berth, manoeuvre alongside or depart, launch or haul out;

ix)      Clause 22 (2) be amended by the addition of the following clauses:

A)        (e) between anchored or moored boats;

B)        (f) further than 50 metres from shore and unprotected by a swimming area or buoy line from the open ocean, in areas of potentially fast moving watercraft, unless they are within 10 metres of a watercraft displaying flag A;

x)       Clause 28 (2) (b) be amended to:

(b) the activity requires temporary installation of course markers or similar structures in the water in areas where ferries transit and/or in areas and times of high levels of boat traffic.

c)         agree that decisions be restated in the open minutes, but that this report and Attachment A remain confidential until the final version of the bylaw has been approved by the Regulatory Committee.

 

 

  

 

8.22pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................