I hereby give notice that an ordinary meeting of the Kaipātiki Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 16 September 2020

10.00am

This meeting will proceed via Skype for Business.

Either a recording or written summary will be

uploaded on the Auckland Council website

 

Kaipātiki Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Ann Hartley, JP

 

 

Melanie Kenrick

 

 

Cindy Schmidt

 

 

Andrew Shaw

 

 

Adrian Tyler

 

 

(Quorum 4 members)

 

 

 

Jacinda Short

Democracy Advisor - Kaipātiki

 

10 September 2020

 

Contact Telephone: (09) 484 6236

Email: jacinda.short@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Kaipātiki Local Board

16 September 2020

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Auckland Transport Monthly Update                                                                          7

12        Approval for Private Road Name For Subdivision At 3 Sunnybrae Road, Hillcrest                                                                                                                                       17

13        Approval for Private Road Name For Subdivision At 6 - 8 Agincourt Street, Glenfield                                                                                                                                       25

14        Road Name Report for Subdivision at 182 - 184 Rangatira Road Beach Haven  33

15        Renewal of community lease to Birkenhead Heritage Society Incorporated for land at 44 Mahara Drive, Birkenhead, Auckland                                                               41

16        Renewal of community lease to North Shore Resource Centre Incorporated for the land and building at Birkenhead War Memorial Park, 44 Mahara Avenue, Birkenhead, Auckland                                                                                                 49

17        New community licence to occupy for the Ministry of Education at Target Reserve, Totara Vale                                                                                                                    57

18        New community lease to Kaipātiki Community Facilities Trust at 15 Chartwell Avenue, Glenfield                                                                                                        63

19        Project Streetscapes: Weed Management report                                                    73

20        Auckland Council’s Year End and Quarterly Performance Report: Kaipātiki Local Board for quarter four 2019/2020                                                                             113

21        Local Board Annual Report 2019/2020                                                                    147

22        Kaipātiki Local Board Chairperson's Report                                                          151

23        Members' Reports                                                                                                      153

24        Governing Body and Independent Maori Statutory Board Members' Update    155

25        Governance Forward Work Calendar                                                                      157  

26        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

27        Procedural Motion to Exclude the Public                                                               163

20        Auckland Council’s Year End and Quarterly Performance Report: Kaipātiki Local Board for quarter four 2019/2020

b.      16 September 2020 - Kaipātiki Local Board Business Meeting - Kaipātiki
financial performance, quarter four 2019/20                                                
163

21        Local Board Annual Report 2019/2020

a.      16 September 2020 - Kaipātiki Local Board Business Meeting - Annual Report 2019 2020 - Vol 2 Kaipatiki LB v3                                                                   163

C1       Statement of proposal for a new Navigation Safety Bylaw                                  163  

 


1          Welcome

 

            A screenshot of text

Description automatically generated     

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

i)       A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii)      A non-financial conflict of interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Kaipātiki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 19 August 2020 and the extraordinary minutes of its meeting, held on Wednesday, 26 August 2020, as true and correct.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Kaipātiki Local Board

16 September 2020

 

 

Auckland Transport Monthly Update

File No.: CP2020/08663

 

  

Te take mō te pūrongo

Purpose of the report

1.       The Auckland Transport monthly update report to the Kaipātiki Local Board for September 2020 is attached.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the Auckland Transport monthly update to the Kaipātiki Local Board for September 2020.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

16 September 2020 - Kaipātiki Local Board Business Meeting - Auckland Transport September 2020 monthly update

9

      

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor - Kaipātiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

16 September 2020

 

 

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Kaipātiki Local Board

16 September 2020

 

 

Approval for Private Road Name For Subdivision At 3 Sunnybrae Road, Hillcrest

File No.: CP2020/11989

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Kaipātiki Local Board to name a new private road being constructed for the residential development and subdivision being undertaken by Sampati Holdings Limited (the applicant), at 3 Sunnybrae Road, Hillcrest.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region.

3.       The applicant has submitted the following names in order of preference for consideration by the local board:

·      Poenamo Place;

·      Prithi Place; and

·      Joginder Place.

 

4.       The names are considered suitable and meet the Auckland Council Road Naming Guidelines.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      approve the preferred road name ‘Poenamo Place’ or an alternative name ‘Prithi Place’ or ‘Joginder Place’ for the private road constructed within the residential development and subdivision being undertaken by Sampati Holdings Limited (the applicant), at 3 Sunnybrae Road, Hillcrest in accordance with section 319(1)(j) of the Local Government Act 1974.

 

Horopaki

Context

5.       The 51 dwelling residential development and subdivision (Auckland Council reference LUC60028337), was approved on 17 February 2017 under the Housing Accords and Special Housing Areas Act 2013 (HASHA Act) provisions and is currently under construction. The dwellings are to be accessed via the private road to be named.

6.       In accordance with the national addressing standard, the private road requires a name as it serves more than five lots.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider / developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.

8.       Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

·      a historical or ancestral linkage to an area;

·      a particular landscape, environmental or biodiversity theme or feature; or

·      an existing (or introduced) thematic identity in the area.

9.       The applicant has chosen names that have connections to the land that they consider appropriate for the development.

10.     The origin of each name is as follows:

Proposed Names

Meaning

Poenamo Place

(preferred)

 

Refers to a book written by Logan Campbell, an early settler, merchant and known as the founder of Auckland and its first Mayor, of his experiences since arriving in NZ in 1840 published in 1841 titled “ Poenamo Sketches Of The Early Days In New Zealand: Romance And Reality of Antipodeon Life In The Infancy Of The New Colony”. Logan Campbell also established Dominion Breweries and the name also reflects the historical connection of the development site as being part of the land occupied by the Poenamo Hotel that has been established there since the 1960’s.

 

Prithi Place

(alternative)

 

The name of the developer who has owned the land for approximately 25 years and is now undertaking its redevelopment.

Joginder Place

(alternative)

 

The name of the developer’s wife.

 

 

11.     Land Information New Zealand (LINZ) have confirmed the names are suitable and that there are no duplications within the wider Auckland region that could cause confusion for emergency services and deliveries.


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

15.     The naming of roads is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity. To aid local board decision making, the Auckland Council Road Naming Guidelines includes:

·    The objective of recognising ancestral linkages to areas of land by engagement with mana whenua and the allocation of road names as appropriate and a principle that Māori road names are actively encouraged; and

·    An agreed process to enable mana whenua to provide timely feedback on all proposed road names in a manner they consider appropriate.

16.     The road names proposed in this report have been provided to all mana whenua for consideration through council’s central facilitator.

17.      Ngāti Whātua Ōrākei deferred to Ngāti Paoa as the lead iwi for direct consultation.

18.     Ngāti Paoa had not responded by the end of the mana whenua consultation period, and no other mana whenua groups have offered comment on the applicant’s names.

Ngā ritenga ā-pūtea

Financial implications

19.     The road naming process does not raise any financial implications for the council.

20.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

22.     Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

16 September 2020 - Kaipātiki Local Board Business Meeting - 3 Sunnybrae Road Hillcrest - Locality Map

21

b

16 September 2020 - Kaipātiki Local Board Business Meeting - 3 Sunnybrae Road Hillcrest - Development Plans

23

     

Ngā kaihaina

Signatories

Authors

John Benefield – Senior Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

16 September 2020

 

 

PDF Creator


Kaipātiki Local Board

16 September 2020

 

 

PDF Creator


Kaipātiki Local Board

16 September 2020

 

 

Approval for Private Road Name For Subdivision At 6 - 8 Agincourt Street, Glenfield

File No.: CP2020/12173

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Kaipatiki Local Board to name a new private road being constructed for the residential development and subdivision being undertaken by Elaman Property Limited (the applicant), at 6 - 8 Agincourt Street, Glenfield.

Whakarāpopototanga matua

Executive summary

1.       Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region.

2.       The applicant has submitted the following names in order of preference for consideration by the local board:

·      Potch Place; 

·      Carin Place; and

·      Timatanga Way. 

 

3.       The names are considered suitable and meet the Auckland Council Road Naming Guidelines.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      approve the preferred road name ‘Potch Place’ or an alternative name ‘Carin Place’ or ‘Timatanga Way’ for the private road constructed within the residential development and subdivision being undertaken by Elaman Property Limited (the Applicant), at 6 - 8 Agincourt Street, Glenfield in accordance with Section 319(1)(j) of the Local Government Act 1974.

 

Horopaki

Context

4.       The 10 residential dwelling development and subdivision (Auckland Council reference BUN60344694), was approved on 5 November 2019 and is currently under construction. The dwellings are to be accessed via the private road to be named

5.       In accordance with the national addressing standard, the private road requires a name as it serves more than five lots.

Tātaritanga me ngā tohutohu

Analysis and advice

6.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider / developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.

7.       Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

·      a historical or ancestral linkage to an area;

·      a particular landscape, environmental or biodiversity theme or feature; or

·      an existing (or introduced) thematic identity in the area.

8.       The applicant has chosen two names that have family connections and a symbolic Māori name that they consider appropriate for the development.

9.       The origin of each name is as follows:

Proposed Names

Meaning

Potch Place

(preferred)

 

Acknowledgement of the applicant’s hometown of Potchefstroom, South Africa.

Carin Place

(alternative)

 

Female meaning ‘pure’ and acknowledgement of the family name held by the applicant’s mother and of the sacrifices their parents made for the family.

Timatanga way

(alternative)

 

Māori word meaningbeginning’, ‘starting’, ‘commencement’ and symbolic of new beginnings for the future residents.

 

10.     Land Information New Zealand (LINZ) have confirmed that the names are suitable and there are no duplications within the wider Auckland region that could cause confusion for emergency services and deliveries.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

14.     The naming of roads is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity. To aid Local Board decision making, the Auckland Council Road Naming Guidelines includes:

·    The objective of recognising ancestral linkages to areas of land by engagement with mana whenua and the allocation of road names as appropriate and a principle that Māori road names are actively encouraged; and

·    An agreed process to enable mana whenua to provide timely feedback on all proposed road names in a manner they consider appropriate.

15.     The road names proposed in this report have been provided to all mana whenua for consideration through council’s central facilitator.

16.      Ngāti Whātua Ōrākei deferred to Ngāti Paoa as the lead iwi for direct consultation.

17.     Ngāti Paoa had not responded by the end of the mana whenua consultation period and no other mana whenua groups have offered comment on the applicant’s names

Ngā ritenga ā-pūtea

Financial implications

18.     The road naming process does not raise any financial implications for the council.

19.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

21.     Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

16 September 2020 - Kaipātiki Local Board Business Meeting - 6 - 8 Agincourt Street Glenfield - Locality Map

29

b

16 September 2020 - Kaipātiki Local Board Business Meeting - 6 - 8 Agincourt Street Glenfield - Development Plans

31

     

Ngā kaihaina

Signatories

Authors

John Benefield – Senior Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

16 September 2020

 

 

PDF Creator


Kaipātiki Local Board

16 September 2020

 

 

PDF Creator


Kaipātiki Local Board

16 September 2020

 

 

Road Name Report for Subdivision at 182 - 184 Rangatira Road Beach Haven

File No.: CP2020/12220

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Kaipātiki Local Board to name a new private road being constructed for the residential development and subdivision being undertaken by Andrew Laery (the applicant), at 182 - 184 Rangatira Road, Beach Haven.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region.

3.       The applicant has submitted the following names in order of preference for consideration by the local board:

·      Waiharo Way;

·      Ika Lane;

·      Wāhi Lane;

·      Patariki Way; and

·      Puhata Way.

4.       The names are considered suitable and meet the council’s road naming guidelines.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      approve the preferred road name “Waiharo Wayor an alternative name “Ika Lane or “Wāhi  Lane” or “Patariki Way” or “Puhata Way” for the private road constructed within the residential development and subdivision being undertaken by Andrew Laery (the applicant), at 182 - 184 Rangatira Road, Beach Haven in accordance with section 319(1)(j) of the Local Government Act 1974.

 

 

Horopaki

Context

5.       The 15 residential dwelling development and subdivision (Auckland Council reference BUN603426259 & SUB60346293), was approved on 9 March 2020 and is currently under construction. The dwellings are to be accessed via the private road to be named.

6.       In accordance with the national addressing standard, the private road requires a name as it serves more than five lots.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider / developer shall be given the opportunity of suggesting their preferred new road names for the local board’s approval.

8.       Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

·      a historical or ancestral linkage to an area;

·      a particular landscape, environmental or biodiversity theme or feature; or

·      an existing (or introduced) thematic identity in the area.

9.       The applicant has chosen three Māori names that they consider appropriate for the development.

10.     Through the mana whenua consultation process iwi have offered two further names for consideration which the applicant is comfortable being included for consideration. 

11.     The origin of each of the names is as follows:

Proposed Names

Meaning

 

Waiharo Way

(preferred)

 

 

Māori word that means ‘nautical’ and is considered appropriate with the property being near local beaches and boat ramps, as well as tying in with similarly themed names in the area.

 

Ika Lane

(alternative)

 

 

Māori word that means ‘fish’ and keeping with the proximity of the property to the coast.

 

Wāhi  Lane

(alternative)

 

Māori word that means ‘space’, and in keeping with some other surrounding road names (ie. Gemini, Taurus, Aeroview).

 

 

Proposed Names

Meaning

 

Patariki Way

 

Named after Mokai Erueti Patariki who led the Patariki whānau who were one of two known Paoa whānau living in the area at that time during the 1800s.

Puhata Way

(alternative)

 

 

Named after Rāwiri Puhata who led the Puhata whānau who were one of two known Paoa whānau names living in the area at that time during the 1800s.

 

 

12.     Land Information New Zealand (LINZ) have confirmed the names are suitable and that there are no duplications within the wider Auckland region that could cause confusion for emergency services and deliveries.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

16.     The naming of roads is linked to the Auckland Plan Outcome “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity. To aid local board decision making, the Auckland Council Road Naming Guidelines includes:

·    The objective of recognising ancestral linkages to areas of land by engagement with mana whenua and the allocation of road names as appropriate and a principle that Māori road names are actively encouraged, and;

·    An agreed process to enable mana whenua to provide timely feedback on all proposed road names in a manner they consider appropriate.

17.     The applicant initiated mana whenua consultation of their proposed road names with all mana whenua for consideration.

18.     As a result of that consultation Ngāti Whātua Ōrākei and Ngāti Whātua O Kaipara deferred to Ngāti Paoa as the lead iwi for direct consultation.

19.     Ngāti Paoa offered the names Patariki Way and Puhata Way for consideration and the applicant is comfortable with those names being considered. No other mana whenua groups have offered comment on the applicant’s names.

Ngā ritenga ā-pūtea

Financial implications

20.     The road naming process does not raise any financial implications for the council.

21.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

23.     Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

16 September 2020 - Kaipātiki Local Board Business Meeting - 182 - 184 Rangatira Road Beach Haven - Locality Map

37

b

16 September 2020 - Kaipātiki Local Board Business Meeting - 182 - 184 Rangatira Road Beach Haven - Development Plans

39

     

Ngā kaihaina

Signatories

Authors

John Benefield – Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

16 September 2020

 

 

PDF Creator


Kaipātiki Local Board

16 September 2020

 

 

PDF Creator


Kaipātiki Local Board

16 September 2020

 

 

Renewal of community lease to Birkenhead Heritage Society Incorporated for land at 44 Mahara Drive, Birkenhead, Auckland

File No.: CP2020/11562

 

  

Te take mō te pūrongo

Purpose of the report

1.       To grant a renewal of the community ground lease to Birkenhead Heritage Society Incorporated at 44 Mahara Drive, Birkenhead, Auckland.

Whakarāpopototanga matua

Executive summary

2.       Birkenhead Historical Society Incorporated held the original community lease at 44 Mahara Drive, Birkenhead, Auckland. The initial term will expire on 30 September 2020.

3.       The group has applied to renew their lease. The building and improvements on the site are owned by the group.

4.       The provisions of the operative lease dated 2010 allows for an initial term of 10 (ten) years and one right of renewal for a further term of 10 (ten) years commencing 1 October 2020.

5.       Birkenhead Historical Society Incorporated changed its name in 2014 and is now known as the Birkenhead Heritage Society Incorporated

6.       Staff are satisfied that the group complies with the requirements under the occupancy guidelines and recommend that the lease be renewed under the existing terms of the agreement.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      grant the renewal of the community lease to Birkenhead Heritage Society Incorporated at 44 Mahara Drive, Birkenhead, Auckland as comprising 153m2 more or less, shown outlined in red and marked A on Attachment A to the agenda report on the land described as Part Allot 153 Parish of Takapuna subject to the following terms and conditions:

i)     term – 10 years commencing 1 October 2020;

ii)     Final expiry 30 September 2030; and

iii)    rent – $1.00 plus GST per annum if requested.

b)      note all other terms and conditions be in accordance with the original lease dated 2010.

 

Horopaki

Context

7.       Birkenhead Heritage Society Incorporated holds a community ground lease at 44 Mahara Drive, Birkenhead, Auckland that commenced 1 October 2010. The initial 10-year term of the lease will expire on 30 September 2020 and there is one 10-year right of renewal available.

8.       The group has requested a renewal of its lease.

Land and buildings

9.       The tenant-owned building and improvements are situated on land that is held in fee simple by Auckland Council as classified local purpose reserve (museum building). The classification permits the proposed activity undertaken by the group.

10.     A site visit was conducted on 12 August 2020, and it was evident the building is well-kept and maintained.

11.     The group has a building maintenance schedule which identifies required maintenance. In the last 12 months the spouting has been replaced and the building is being repainted.

12.     The group is contemplated in the Birkenhead War Memorial Park Masterplan. There is no long-term plan to use this space in another way.

Birkenhead Heritage Society Incorporated

13.     Birkenhead Heritage Society Incorporated is a non-profit organisation that has been in operation since 1979. The society has been housed in its current “museum” since 1993.

14.     The group has 42 members who provide a service for many members of the public.

15.     The group collect and preserve local history for future generations to come. These are housed and displayed in their own building.

16.     The group hold monthly meetings for its members, participates in the Auckland Heritage Festival, open the museum to the public on Sundays and the group offer dedicated visits for local scouts and Girl Guide groups in the evenings.

17.     The museum also has a reference library that is often used by members of the public researching their family history.

Tātaritanga me ngā tohutohu

Analysis and advice

18.     Auckland Council’s Community Occupancy Guidelines 2012 sets out the requirements for community occupancy agreements.

19.     Staff have determined that Birkenhead Heritage Society Incorporated meet the renewal requirements under the terms of the original lease as evidenced below:

i)   it is a registered incorporated society;

ii)  it has complied with the terms of the operative lease;

iii) it has a history of delivering quality services to the local community;

iv) Birkenhead Heritage Society Incorporated has provided a copy of its financial accounts, which indicate that its funds are sufficient to meet its liabilities and that it possesses adequate financial reserves;

v)  the group is managed appropriately as evidenced by its longevity and programmes offered; and

vi) the group hold all necessary insurance, including public liability cover.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20.     The designated impact level of the recommended decision on greenhouse gas emissions has “no impact” because the proposal continues an existing activity and does not introduce any new sources of emissions.

21.     Climate change has an unlikely potential to impact the lease as the site does not sit in close proximity of the coast.

22.     No part of the building is located in a flood-sensitive area (refer to Attachment B of the agenda report).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The proposed lease renewal has been discussed with the Strategic Broker, and no concerns regarding this lease renewal were raised.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The lease renewal to Birkenhead Heritage Society Incorporated Incorporated is contemplated in the Kaipātiki Community Lease Work Programme 2020/2021.

25.     The recommendations within this report fall within the local board’s delegated authority relating to local, sport and community facilities. This report asks the local board for a decision to grant a renewal of a community lease.

Tauākī whakaaweawe Māori

Māori impact statement

26.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2018-2028, the Unitary Plan and Local Board Plans.

27.     Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. An aim of community leasing is to increase targeted support for Māori community development projects.

28.     There is no statutory requirement for public notification or iwi engagement for this lease renewal. Public notification and iwi engagement were undertaken at the time of the initial term of the lease.

Ngā ritenga ā-pūtea

Financial implications

29.     There are no costs relating to the granting of this renewal for Auckland Council’s Community Facilities Department.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30.     Should the Kaipātiki Local Board resolve not to grant a renewal of the community lease to Birkenhead Heritage Society Incorporated, this decision will materially affect the group’s ability to undertake its core activities.

Ngā koringa ā-muri

Next steps

31.     Subject to the grant of a renewal of a community lease, council staff will work with the group to finalise the deed of renewal.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

16 September 2020 - Kaipātiki Local Board Business Meeting - Attachment A Site Plan Birkenhead Historical Society

45

b

16 September 2020 - Kaipātiki Local Board Business Meeting - Attachment B Flood Plain overview Birkenhead Historical Society

47

     

Ngā kaihaina

Signatories

Authors

Phillipa Carroll – Senior Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

16 September 2020

 

 

PDF Creator


Kaipātiki Local Board

16 September 2020

 

 

PDF Creator


Kaipātiki Local Board

16 September 2020

 

 

Renewal of community lease to North Shore Resource Centre Incorporated for the land and building at Birkenhead War Memorial Park, 44 Mahara Avenue, Birkenhead, Auckland

File No.: CP2020/11570

 

  

Te take mō te pūrongo

Purpose of the report

1.       To grant a renewal of the community lease to North Shore Resource Centre Incorporated at Birkenhead War Memorial Park, 44 Mahara Avenue, Birkenhead, Auckland.

Whakarāpopototanga matua

Executive summary

2.       North Shore Resource Centre Incorporated holds a community lease for the building and land at Birkenhead War Memorial Park, 44 Mahara Avenue, Birkenhead. The initial term will expire on 16 December 2020.

3.       The club has applied to renew its lease. The building and improvements on the site are owned by council.

4.       The provisions of the operative lease dated 2 April 2019 allows for an initial term of 5 (five) years commencing 17 December 2015 and one right of renewal for a further term of 5 (five) years commencing 17 December 2020.

5.       The original lease incorrectly recorded the land as being held under the Local Government Act 2002, it should be listed as classified recreation reserve.

6.       Staff are satisfied that the group complies with the requirements under the occupancy guidelines and recommend that the lease be renewed under the existing terms of the agreement.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      grant the renewal of the community lease to the North Shore Resource Centre  Incorporated at Birkenhead War Memorial Park, 44 Mahara Avenue, Birkenhead  as comprising 106m2 more or less, shown outlined in red and marked A on Attachment A to the agenda report on the land described as Part Allotment 153 Parish of Takapuna subject to the following terms and conditions:

i)     term – 5 years commencing 17 December 2020

ii)     Final expiry 16 December 2025

iii)    rent – $1.00 plus GST per annum if requested

iv)   Maintenance fee $500 plus GST per annum

b)      note all other terms and conditions be in accordance with the original lease dated 2 April 2019.

c)      include a variation in the deed of renewal to correctly record the land as being held under the Reserves Act 1977 as a classified recreation reserve.

 

Horopaki

Context

7.       North Shore Resource Centre Incorporated holds a community lease at Birkenhead War Memorial Park, 44 Mahara Avenue, Birkenhead that commenced 17 December 2015. The initial 5-year term of the lease will expire on 16 December 2020 and there is one 5-year right of renewal available.

8.       The group has requested a renewal of its lease.

Land and buildings

9.       The council-owned building and improvements are situated on land that is held in fee simple by Auckland Council as classified recreation reserve. The classification permits the proposed activity undertaken by the club.

10.     The original agreement erroneously stated the land was held under the Local Government Act 2002. The lease renewal will include a variation to correctly record the land classification.

11.     A building assessment was undertaken in May 2020. The building was found to be in a satisfactory condition. The assessors have shared their findings with the work programme lead who in turn will schedule any renewal works required over the next two years.

12.     The group are contemplated in the Birkenhead War Memorial Park Masterplan. There is no long-term plan to use this space in another way.

North Shore Resource Centre Incorporated

13.     The North Shore Resource Centre Incorporated is a non-profit organisation that has been in operation since 1985. The group has been at the current premises since 2015.

14.     The North Shore Resource Centre was established in response to a need expressed by the local community, for a facility which could store, sort and distribute art and craft resources, materials and factory offcuts to local community groups and organizations, such as schools, early childhood centres and kindergartens. The items are used by educational institutions and community groups, diverting tonnes of material from landfill each year.

15.     The centre has a dedicated room and run workshops and craft classes for the community.

16.     The centre stops over 24 cubic metres of waste going to landfills each year.

Tātaritanga me ngā tohutohu

Analysis and advice

17.     Auckland Council’s Community Occupancy Guidelines 2012 sets out the requirements for community occupancy agreements.

18.     Staff has determined that North Shore Resources Centre Incorporated meet the renewal requirements under the terms of the original lease as evidenced below:

i)   it is a registered incorporated society;

ii)  it has complied with the terms of the operative lease;

iii) it has a history of delivering quality services to the local community;

iv) North Shore Resource Centre Incorporated has provided a copy of its financial accounts, which indicate that its funds are sufficient to meets its liabilities and that it possesses adequate financial reserves;

v)  the group is managed appropriately as evidenced by its longevity and programmes offered; and

vi) the group holds all necessary insurance, including public liability cover.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     The designated impact level of the recommended decision on greenhouse gas emissions has “no impact” because the proposal continues an existing activity and does not introduce any new sources of emissions.

20.     Climate change has an unlikely potential to impact the lease as the site does not sit in close proximity of the coast.

21.     No part of the leased area is located in a flood-sensitive area (refer to Attachment B of the agenda report)

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22.     The proposed lease renewal has been discussed with Operational Management and Maintenance and Kaipātiki’s Strategic Broker, no concerns regarding this lease renewal were raised.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     The lease renewal to North Shore Resource Centre Incorporated is contemplated in the Kaipātiki Community Lease Work Programme 2020/2021.

24.     The recommendations within this report fall within the local board’s delegated authority relating to local recreation and community facilities. This report asks the local board for a decision to grant a renewal of a community lease.

Tauākī whakaaweawe Māori

Māori impact statement

25.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan, the Unitary Plan and Local Board Plans.

26.     Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. An aim of community leasing is to increase targeted support for Māori community development projects.

27.     There is no statutory requirement for public notification or iwi engagement as this is a lease renewal. Public notification and iwi engagement were undertaken at the time of the initial term of the lease.

Ngā ritenga ā-pūtea

Financial implications

28.     There are no costs relating to the granting of this renewal for Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     Should the Kaipātiki Local Board resolve not to grant a renewal of the community lease to North Shore Resource Centre Incorporated this decision will materially affect the group’s ability to undertake its core activities.

Ngā koringa ā-muri

Next steps

30.     Subject to the grant of a renewal of a community lease, council staff will work with the group to finalise the deed of renewal.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

16 September 2020 -  Kaipātiki Local Board Business Meeting - Attachment A Site Plan North Shore Resoruce Centre

53

b

16 September 2020 -  Kaipātiki Local Board Business Meeting - Attachment B Flood Plain over view North Shore Resource Centre

55

     

Ngā kaihaina

Signatories

Authors

Phillipa Carroll – Senior Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

16 September 2020

 

 


Kaipātiki Local Board

16 September 2020

 

 

PDF Creator


Kaipātiki Local Board

16 September 2020

 

 

New community licence to occupy for the Ministry of Education at Target Reserve, Totara Vale

File No.: CP2020/11556

 

  

Te take mō te pūrongo

Purpose of the report

1.       To grant a community licence to occupy to the Ministry of Education at Target Reserve, Totara Vale.

Whakarāpopototanga matua

Executive summary

2.       The Ministry of Education has sought approval for temporary occupation and access over part of Target Reserve, Totara Vale, for a period of two years. The area to be occupied will be approximately 200m2, at Target Reserve, Tawavale Crescent, Totara Vale, legally described as Lot 7 DP 86445.

3.       The Ministry of Education is proposing to construct a temporary classroom facility for special needs students within the grounds of Target Road Primary School. It is intended to operate the facility for approximately two years while a permanent classroom block is constructed at another location within the school property. The temporary classroom will require vehicle access from Tawavale Crescent using the existing access to Target Reserve. This report deals with the temporary accessway only.

4.       Landowner approval for the temporary accessway has been granted by the local board via an email to the local board dated 1 April 2020.

5.       The Ministry now requires a licence to occupy for the temporary accessway. This is supported by staff in Land Use Advisory, Area Operations, as well as council’s Parks Sports and Recreation team.

6.       Iwi engagement and public notification periods were concluded on 14 August 2020, no objections or submissions were received.

7.       This report recommends that the Kaipātiki Local Board grant a community licence to occupy to the Ministry of Education to occupy approximately 200m2 at Target Road Reserve, Totara Vale.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      approve this community licence to occupy as part of the 2020/2021 Work Programme.

b)      grant a community licence to occupy to the Ministry of Education for approximately 200m2, situated at Target Road Reserve, Tawavale Crescent, Totara Vale, legally described as Lot 7 DP 86445, more clearly identified on Attachment A of the agenda report on the following terms and conditions:

i)   term – 2 years commencing on 1 October 2020

ii)  rent - $1.00 per annum if demanded

iii) all other terms and conditions to be in line with Auckland Council’s Community Occupancy Guidelines 2012 and in accordance with The Reserves Act 1977.

 

 

Horopaki

Context

8.       This report considers the formal agreement required for the Ministry of Education to occupy land at Target Road Reserve for two years.

9.       The Kaipātiki Local Board is the allocated authority relating to local recreation and community facilities, including community leases, licences and landowner matters.

Land and Community Licence to Occupy

10.     The Ministry of Education is seeking approval to occupy land at Target Road Reserve. The parcel of land required is legally described as Lot 7 DP 86445 and is held in fee simple as a classified recreation reserve by Auckland Council under the Reserves Act 1977.

11.     The Ministry intends on laying a temporary asphalt driveway at the access into the reserve. Public access to the reserve will not be affected.

12.     A condition of the landowner approval and the licence to occupy will be at the expiry of the licence term the Ministry must reinstate the reserve back to grass.

Ministry of Education

13.     The Ministry of Education owns the school on the eastern boundary of the reserve. The school is undergoing build work for new classrooms.

14.     The accessway will be required for approximately two years (until the permanent classrooms are constructed).

15.     The temporary driveway is to provide safe access for the special needs’ students to and from school.

16.     Public access to Target Reserve will not be restricted by the use of the access by the school. Council maintenance contractors will also be able to utilise the accessway.

17.     The proposed work will involve excavation/removal of the existing paving and grass median, and construction of a new basecourse and asphalt surface. Any damage caused to the reserve during the works will be reinstated.

Tātaritanga me ngā tohutohu

Analysis and advice

Community Licence to Occupy

18.     Auckland Council’s Community Occupancy Guidelines 2012 sets out the criteria for community occupancy agreements as well as community licences to occupy.

19.     As per the guidelines, a licence to occupy can be granted over council-owned land with no fixed assets, as is the current case.

20.     It is recommended that the licence to occupy be granted for a period of 2 years.

21.     Staff have determined that the Ministry of Education meets the requirements under the guidelines to qualify for a community licence as outlined below:

i)   it is not a limited company or for profit entity;

ii)  they deliver outcomes for the community and the school provides for children with special needs;

iii) the landowner approval has already been granted and the licence will allow the Ministry of Education to continue to deliver its programme to students with special needs; and

iv) the land will be reinstated at the end of the licence term and landowner approval stipulates the terms and conditions for the construction and the use of the land.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     The designated impact level of the recommended decision on greenhouse gas emissions has “no impact” because the proposal continues an existing activity and does not introduce any new sources of emissions.

23.     Climate change has an unlikely potential to impact the licence to occupy as the site is only required for two years.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     In compiling the recommendations staff, via land advisory, have obtained input from Parks, Sports and Recreation, Land Use Advisory and Area Operations. No concerns were raised.

25.     The new community licence has no identified impacts on other parts of the council group. The views of Council-Controlled Organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26.     This item is not currently part of the Community Facilities’ Work Programme for 2020/2021, it is proposed to be included because the local board has supported the landowner approval via an email dated 1 April 2020.

27.     During the public notification process ending 14 August 2020 no objections were received, therefore there is no significant local impact expected.

Tauākī whakaaweawe Māori

Māori impact statement

28.     There are no changes to the use or operational activities being conducted on the land.

29.     Formal iwi engagement took place from 9 July 2020 to 14 August 2020, Ngāti Whātua Ōrākei was the only iwi to respond which supported the licence to the Ministry of Education.

Ngā ritenga ā-pūtea

Financial implications

30.     There are no direct costs to council associated with the community licence to occupy. The land will be reinstated at the licensee’s expense at the expiry of the term. As standard practice, public notification costs were borne by Community Facilities.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     Should the Kaipātiki Local Board resolve not to grant the licence to occupy, the Ministry of Education will not be able to support the special needs students at the school.

Ngā koringa ā-muri

Next steps

32.     Subject to the local board granting the community licence to occupy, council staff will work with the group to finalise the new licence document.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

16 September 2020 -  Kaipātiki Local Board Business Meeting - Attachment A Site Plan Ministry of Education

61

     

Ngā kaihaina

Signatories

Authors

Phillipa Carroll – Senior Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

16 September 2020

 

 

 

Attachment A:  Site Plan Ministry of Education

 

Reserve outlined in Blue and licence area outlined in red

 

 

 

 

 


Kaipātiki Local Board

16 September 2020

 

 

New community lease to Kaipātiki Community Facilities Trust at 15 Chartwell Avenue, Glenfield

File No.: CP2020/12903

 

  

Te take mō te pūrongo

Purpose of the report

1.       To grant a lease to Kaipātiki Community Facilities Trust at 15 Chartwell Avenue, Glenfield.

Whakarāpopototanga matua

Executive summary

2.       The Kaipātiki Local Board passed a resolution number KT/2012/33 to recommend council purchase the property at 15 Chartwell Avenue, Glenfield as a base for community development activity in the Kaipātiki area, and that be building be leased to the council’s provider of these services, Kaipātiki Community Facilities Trust (KCFT).         

3.       Lease documentation for the occupancy of 15 Chartwell Avenue by KCFT was never finalised. KCFT has applied for a community lease to formalise their occupation. The building and improvements on the site are owned by council.

4.       After assessing KCFT’s application, staff are satisfied that it meets the requirements for a new lease under Auckland Council’s Community Occupancy Guidelines 2012.

5.       Staff recommend that a new community lease be granted to Kaipātiki Community Facilities Trust for a term of 5 (five) years commencing 1 October 2020, with one right of renewal for a further 5 (five) years.

6.       The recommendations within this report align with the Kaipātiki Local Board Plan 2017 outcomes: “Our community facilities and infrastructure are high quality and well managed”, and “Services are well managed and meet community needs”.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      grant a community lease to Kaipātiki Community Facilities Trust for the land and buildings at 15 Chartwell Avenue, Glenfield, legally described as Lot 151 DP 49752, more clearly identified on Attachment A of the agenda report on the following terms and conditions:

i)     term - 5 (five) years commencing 1 October 2020 with one 5 (five) year right of renewal;

ii)     rent -$1.00 plus GST per annum if demanded;

iii)    quarterly reporting to the local board on services delivered; and

iv)   all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Local Government Act 2002.

 

Horopaki

Context

7.       This report considers the formal agreement required for KCFT to occupy the council-owned property at 15 Chartwell Road, Glenfield.

8.       The Kaipātiki Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community lease, licences and landowner matters.

Land and buildings

9.       KCFT currently occupies the building and land at 15 Chartwell Avenue, Glenfield via resolution number KT/2012/33 (refer to Attachment B of the agenda report) although formal lease documents were never finalised due to a change in staff.

10.     The land is held in fee simple by Auckland Council under the Local Government Act 2002. The land status supports the proposed activity. The land is legally described as Lot 151 DP 49752 with an area of 675m2 in Certificate of Title NA2098/62. Resolution number KT/2012/33 erroneously referred to Lot 1, it should be Lot 151 as confirmed by land advisory. 

11.     In accordance with the Local Government Act 2002 any new lease for a period longer than 6 months requires public notification and iwi engagement prior to the granting of the lease.

12.     Public notification was completed on the 4 September 2020 in accordance with the Local Government Act 2002 and no submissions opposing the lease were received.

13.     The building and improvements are owned by council. A site visit in August 2020 found the property to be very well maintained and tidy.

14.     Council have recently upgraded the garage and installed a new power mains supply cable.

Kaipatiki Community Facilities Trust

15.     KCFT in its current form and under previous names have been delivering community services to the Kaipātiki area for close to 40 years.

16.     KCFT’s objective is to deliver, to a high standard, community development initiatives in line with an agreed annual work programme based on outcomes and priorities in the Kaipātiki Local Board plan.

17.     KCFT, as part of their partnership agreement with the local board, report on a quarterly basis to provide updates on community services and initiatives delivered.

18.     KCFT is funded via the local board, the Birkenhead RSA and the Birkenhead Licensing Trust.

19.     KCFT invests in a strategic plan for their future work to ensure the group continue to deliver services to the community. To date KCFT have delivered over 300 events in the area.

20.     KCFT programmes includes activities such as: Youth programmes, workshops, Families in the Park, preschool mornings and the Christmas Parade.

Tātaritanga me ngā tohutohu

Analysis and advice

21.     The recommended procedure for a new lease of council-owned buildings is to call for expressions of interest from community groups. This allows an assessment of multiple proposals to ensure the best community outcomes are delivered.

22.     Local boards, however, have discretion to forgo seeking expressions of interest, where existing groups already provide identified community outcomes. In the current case the building was bought as a base for the Kaipātiki Local Board provider of community development activity. The incumbent group is the provider of such services in the area and is performing well and satisfies the requirements under the Auckland Council Community Guidelines 2012.

23.     The preferred group and lease term then undergo statutory requirements dependent on the land classification of the underlying land. This includes iwi engagement and, in some cases, public notification.

24.     Council staff are of the opinion that KCFT meet the requirements under the guidelines to qualify for new community lease as evidenced below:

i)     it is a registered charity;

ii)     it has a history of delivering quality services to the local community;

iii)    KCFT has provided a copy of its financial accounts which indicate that its funds are sufficient to meets its liabilities and that it possesses adequate financial reserves; and

iv)   KCFT is managed appropriately as evidenced by its longevity and programmes offered.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25.     The designated impact level of the recommended decision on greenhouse gas emissions has “no impact” because the proposal continues an existing activity and does not introduce any new sources of emissions.

26.     Climate change has an unlikely potential to impact the lease as the site does not sit in close proximity to the coast, although it sits in a flood plain it is not in a flood prone area (refer to Attachment C of the agenda report).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     The land and building were purchased to house the provider of community development activity in the Kaipātiki area, and as such the new proposed community lease to that provider has no identified impacts on other parts of the council group. Views of other council departments would have been sought on the original purchase of the building in 2012. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     The new lease to Kaipātiki Community Facilities Trust is contemplated in the Kaipātiki Community Lease Work Programme 2020/2021.

29.     During the public notification process no objections were received, therefore there is no significant local impact expected.

Tauākī whakaaweawe Māori

Māori impact statement

30.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.  

31.     Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. An aim of community leasing is to increase targeted support for Māori community development projects.

32.     Iwi engagement has been undertaken relating to granting a new lease and involved:

i)    a presentation at the Mana Whenua Forum held in August 2020; and

ii)   email contact providing detailed information on the proposal. Iwi representatives were invited either to a hui or for a kaitiaki site visit to comment on any spiritual, cultural or environmental impact with respect to the proposal.

33.     No objections or requests for hui or for a kaitiaki site visits were received from any of the iwi groups responding.

 

Ngā ritenga ā-pūtea

Financial implications

34.     The only direct costs to council associated with the community lease are for public notification that were borne by Community Facilities.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35.     Should the Kaipātiki Local Board resolve not to grant a community lease to KCFT this decision will materially affect the group’s ability to undertake its core activities.

Ngā koringa ā-muri

Next steps

36.     Subject to the local board granting the community lease, council staff will work with the group to finalise the new lease document.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

16 September 2020 - Kaipātiki Local Board Business Meeting - Attachment A Site Plan KCFT

67

b

16 September 2020 - Kaipātiki Local Board Business Meeting - Attachment B Resolution KT-2012-33

69

c

16 September 2020 - Kaipātiki Local Board Business Meeting - Attachment C Flood Plain KCFT 

71

     

Ngā kaihaina

Signatories

Authors

Phillipa Carroll – Senior Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

16 September 2020

 

 

PDF Creator


Kaipātiki Local Board

16 September 2020

 

 

PDF Creator


Kaipātiki Local Board

16 September 2020

 

 

PDF Creator


Kaipātiki Local Board

16 September 2020

 

 

Project Streetscapes: Weed Management report

File No.: CP2020/12941

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek feedback from local boards on the recommended regional methodology to edge and maintain weeds on footpaths, berms and the kerb and channel on more than 5000 kilometres of urban roads in the Auckland region.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council manages edges and weeds on footpaths, berms and the kerb and channel in the urban road corridor for statutory, asset protection, amenity, and health and safety outcomes.

3.       The service level for weed management on berms and in the kerb and channel is the same across Auckland. However, the methodologies for edging and weed control on hard surfaces, either plant-based, synthetic herbicides or thermal, e.g. hot water/steam, differ between local board areas. In some cases, different methods are used within the same local board boundaries. This reflects the continuation of legacy council approaches.

4.       In April 2019, Auckland Transport transferred services and budget to the council’s Community Facilities department to manage weeds within the road corridor on their behalf. Auckland Transport retains responsibility for the road corridor as per the Local Government Act 1974 and the Land Transport Act 1998.

5.       The transfer was completed as part of Project Streetscapes (which did not include the Hauraki Gulf Islands), a variation to the Community Facilities outcome-based maintenance contracts. Part of the project included developing recommendations for a regionally consistent approach for edging and weed control on hard surfaces in the road corridor.

6.       Community Facilities has continued with the legacy approach to weed control while completing a review of weed management methodologies. The scope of the review and recommendations are for edging and weed control on hard surfaces within the urban road corridor, excluding the Hauraki Gulf Islands. Rural roads are not included due to differences in population, roading infrastructure and land use in rural areas.

7.       The evaluation criteria for the review’s recommendations include environmental impacts, community input, the council’s commitment to reduce carbon emissions in Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan and the objectives of the council Weed Management Policy for effective, efficient, and sustainable outcomes.

8.       A council People’s Panel survey was conducted in October 2019 as one mechanism to gauge how Aucklanders feel about managing weeds on footpaths and kerbs (refer to Attachment A of the agenda report).

9.       The recommendation of this review is for a combination of plant-based herbicide with spot spraying of glyphosate for difficult to manage weeds. This is estimated to lead to a reduction in glyphosate, carbon emissions and water usage across the region while achieving effective control. This approach is estimated to be achievable within existing operational budgets.

10.     Feedback is sought from local boards to be included in the recommendation to the Governing Body on a standardised approach for edging and weed control on hard surfaces in the road corridor (refer to Attachment B of the agenda report). This will be presented at the Environment and Climate Change Committee on 12 November 2020.

11.     Should a local board choose to utilise alternative methodologies to those agreed, they have the option of using locally driven initiative (LDI) funding to cover the cost difference between the agreed regional weed management method and the alternative.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      provide feedback on the recommended approach to a standardised methodology to managing weeds on footpaths, berms and the kerb and channel across more than 5000 kilometres of urban roads.

 

 

Horopaki

Context

12.     Community Facilities carries out edging and weed management on footpaths, berms and the kerb and channel across more than 5000km of Auckland urban roads. This is done for asset protection and amenity, as well as health and safety outcomes, including:

·      preventing root intrusion causing damage to the road surface, kerb and channel, footpaths and other road assets

·      ensuring vegetation growing in the kerb and channel does not interfere with water flow

·      ensuring the safety of pedestrians and road users by maintaining clear sight-lines and minimising trip hazards

·      maintaining the streetscape in a tidy and aesthetically pleasing condition.

13.     Auckland’s moderate and wet climate makes the area particularly vulnerable to the detrimental effects of weeds. The climate causes vigorous growth, easy establishment, and increased infestation of weeds. The road corridor provides a dynamic environment for the spread of weeds including through vehicle and water dispersal.[1]

14.     Uncontrolled weeds on footpaths and the kerb and channel cause damage that can lead to increased repairs and renewals with a funding and environmental impact. This damage may create trip hazards, putting people at risk.

15.     Agrichemicals are used for edging and weed control in the urban road corridor. Edging is required on both sides of the road, which is over 10,000km of footpaths and berms. The Auckland Council Weed Management Policy guides the use of herbicide by the council and supports best practice weed control.[2] All agrichemical use must follow the rules of the Unitary Plan, which ensures that, when used correctly, agrichemicals can make a positive contribution to sustainable land use.[3]

16.     The outcome-based contract specifications for the road corridor do not permit herbicide application outside schools or early learning services on days that these institutions are in use. There are limitations on the time of spraying in urban areas and the contract specifications include instructions to not complete weed control where the berm is clearly being maintained by the adjacent property owner.[4]

17.     All of Auckland is covered by a ‘no-spray register’ for berms adjacent to private property. Any resident who agrees to manage weeds to a specified standard can apply to ‘opt out’ of weed management completed by the council, through recording their intent on the no-spray register. Residents can register through a dedicated form on the council website or through the council call centre.

Tātaritanga me ngā tohutohu

Analysis and advice

Weed management in the road corridor

18.     The service level outcomes for weed management on berms and in the kerb and channel are the same across Auckland. However, the methodologies for their maintenance, either plant-based, synthetic herbicides or thermal, e.g. hot water/steam, differs between local board areas. In some cases, different methods are used within the same local board boundaries. These differences reflect the weed control methods and herbicides that were used by the legacy councils of Auckland City Council, Manukau City Council, Waitākere City Council, North Shore City Council, Papakura District Council, Rodney District Council and Franklin District Council prior to amalgamation.

19.     In April 2019, Auckland Transport transferred services and budget to the council’s Community Facilities unit to manage weeds within the road corridor. Auckland Transport retains responsibility for the road corridor as per the Local Government Act 1974 and the Land Transport Act 1998.

20.     Weed management on footpaths, berms and the kerb and channel is now part of the outcome-based Full Facilities contract for streetscapes. These include pest plant control, mowing, town centre cleaning, and waste removal completed on behalf of Auckland Transport.

21.     Community Facilities has continued with the legacy approach for edging and weed control on hard surfaces, while completing a review of the methodologies with a view to making recommendations to the Environment and Climate Change Committee for a consistent regional approach. The scope of the review and recommendations is only for the urban road corridor and does not include rural areas or the Hauraki Gulf Islands. This reflects the differences in population, roading infrastructure and land use in rural areas.

Comparison of weed management methodologies

Synthetic herbicide – glyphosate

22.     The synthetic herbicide used for edging and weed management on footpaths, berms and the kerb and channel in the urban road corridor in Auckland is glyphosate. Glyphosate is used by the council for weed management on parks and reserves, and by most road controlling authorities in New Zealand to control vegetation in the road corridor.[5]

23.     Glyphosate is a low toxicity broad-spectrum non-selective herbicide which is particularly effective on broadleaf weeds and grasses. Glyphosate is a systemic herbicide that is absorbed through green plant tissue and is then translocated throughout the plant, including the root system, to kill the entire plant.[6]

24.     Glyphosate is diluted with water and applied via foliar spray with a small left-hand steer vehicle in the urban road corridor. It is the most cost-effective method as it needs to be applied less frequently than other methods. In the urban road corridor, spot spraying with glyphosate typically occurs six times per year to achieve the desired level of service.

25.     There is some community and international debate about the health risk of glyphosate with several regions no longer using, or minimising the use of, glyphosate for weed control in public areas.

26.     Auckland Council’s agrichemical use is guided by the New Zealand Environmental Protection Agency (EPA) in their role as the regulator of hazardous substances in New Zealand. The EPA gathers information from multiple credible sources when deciding whether substances are safe to use. The EPA has granted approval for the use of glyphosate-containing substances in accordance with the EPA code of practice. Should the EPA change their position on glyphosate, the council would respond appropriately.

27.     In October 2019 the EPA stated the following:

Products containing glyphosate are considered safe, provided that all of the rules around their use are followed. …We are aware that some reports linking glyphosate to health impacts are causing concern. We are in alignment with the vast majority of regulatory bodies around the world – including in the European Union, United States, Australia and Canada - which agree that glyphosate is unlikely to cause cancer.[7]

28.     For all agrichemical use, the council complies with the Environmental Protection Agency Code of Practice (NZS 8409:2004 Management of Agrichemicals) for the storage, mixing, use, disposal and certification of contractors.

29.     Glyphosate is strongly absorbed into soil and has no residual activity.[8] Community Facilities only uses approved formulations of glyphosate, with no human hazard ratings, within the road corridor.[9] While the formulation being used within the road corridor is also approved for use in the aquatic environment, it does have a hazard rating for toxicity for aquatic life at high concentrations.[10] As per the Code of Practice, glyphosate is only used in appropriate weather conditions to minimise spray drift by rain and wind.

30.     A caution for the use of glyphosate is the development of resistance in some weed species.[11]

31.     Local boards that use spot spraying of glyphosate for weed management include Franklin, Henderson-Massey, Howick, Māngere-Ōtāhuhu, Manurewa, Ōtara-Papatoetoe, Papakura, Rodney, Waitākere Ranges, and Whau. All methodologies include some mechanical removal of weeds.

Plant-based herbicide

32.     Plant-based herbicides used in the urban road corridor include Biosafe and Bio Weed Blast. The active ingredient is a fatty acid which is a contact herbicide. When applied to weeds, it burns off the foliage, thus preventing or reducing seed production and restricting growth.

33.     As plant-based herbicides are not systemic, i.e. they do not kill down to the root, they must be applied more frequently than glyphosate to meet service levels. Although they can kill annuals, generally they will not kill longer-lived mature perennial weeds, as they re-sprout from specialised (e.g. rhizomes) root tissue after the foliage has been burned off. Fatty acid-based herbicides need to be applied to young or small plants for acceptable weed control.[12]

34.     Plant-based herbicides are diluted with water and applied via foliar spray with small left-hand steer vehicle in the urban road corridor, approximately 12 times per year. The exclusive use of plant-based herbicide is approximately three times more expensive than glyphosate because of the additional frequency and quantity of product required.[13] There is an additional cost consideration due to the corrosive impact of the fatty acid on equipment which needs to be replaced more regularly.

35.     While plant-based herbicides are inactivated on contact with the soil and have no residual activity[14], there is a health and safety risk to be managed by the operators. The active ingredient is an eye, skin and respiratory irritant. There is a strong notable odour from plant-based herbicide which can be, and has been, the source of complaints from the public.

36.     For all agrichemical use, the council complies with the Environmental Protection Agency Code of Practice (NZS 8409:2004 Management of Agrichemicals) for the storage, mixing, use, disposal and certification of contractors.

37.     Plant-based herbicide is approved for use in Auckland and has been used since prior to amalgamation. Although there are no restrictions imposed by the EPA for application within the road corridor, the products have a hazard rating for toxicity for aquatic life. Instructions from the manufacturer include applying when conditions are dry, and rain is not expected in the road corridor within the next two hours.[15]

38.     Local boards that use plant-based herbicide exclusively, include Albert-Eden, Puketāpapa, Waitematā (excluding the central business district), Waiheke and Ellerslie in Ōrākei. All methodologies include some mechanical removal of weeds.

Thermal – steam and hot water

39.     Thermal technologies include steam and hot water. Water heated to high temperatures is applied to weeds with a hose and lance to destroy the foliage. Thermal weed management leaves the roots primarily untreated.[16]

40.     Thermal technology requires significant water use, using between 10-12L of water per minute.[17] Non-potable water sources can be used to mitigate demand on treated water sources, however non-potable water is not currently available in most areas of Auckland. This leaves the implementation of this method vulnerable to water restrictions as we have seen in 2020.[18]

41.     This method utilises mobile diesel boilers to heat water to 98 degrees. Diesel boilers use up to 9L[19] of diesel an hour with associated carbon emissions of 24kg.[20] Thermal technology is more expensive than herbicide. A two-person team is required, and the application rate is slower as it requires a prolonged application to cover the foliage. Application speeds are approximately 1.1km/hr[21] for thermal compared to 1.8km/hr for herbicide.[22] Like plant-based herbicide, thermal weed management needs to be applied more frequently, approximately 12 times a year, to meet weed management service levels.

42.     Local boards that use thermal technology include Devonport-Takapuna, Kaipātiki, parts of Upper Harbour and Hibiscus and Bays. There is some use of spot spraying of glyphosate to address persistent weeds. All methodologies include some mechanical removal of weeds.

 

 

Thermal – hot foam

43.     A product called Foamstream has been trialled in Auckland in 2020. Foamstream is a soluble concentrate which is added to hot water to create a foam and has been used in the United Kingdom for weed management. [23] The foam acts as an insulator to keep the heat higher for longer. The manufacturer claims that the use of foam could reduce the frequency of treatment cycles compared to using steam/hot water alone. A review of the trial is currently underway and, if the product proves suitable, staff will seek approval from Auckland Transport and Healthy Waters for its use in the road corridor.

Combination of synthetic and plant-based herbicide

44.     This approach uses a combination of both glyphosate and plant-based herbicide. Plant-based herbicide is applied throughout the year to manage weeds, with the use of glyphosate by spot spraying at peak weed growing times on difficult to control weeds.

45.     An integrated approach results in a reduction of both products and provides more effective control of persistent weeds than by using plant-based herbicide alone. This methodology is used in the Auckland Botanic Gardens to reduce the use of glyphosate. The use of herbicide with a different mode of action in combination with glyphosate is one of the main strategies to avoid glyphosate resistance.[24]

46.     Local boards that use a combined approach include Maungakiekie-Tāmaki and Ōrākei (except for Ellerslie where only plant-based herbicide is applied). All methodologies include some mechanical removal of weeds.

Methodology comparison

47.     In 2015, a comparison of methodologies was completed (see Attachment C). The data in the table was reviewed by Price Waterhouse Coopers (PWC) and the effectiveness, environmental and human health information was independently peer-reviewed by the firm AECOM.

48.     For the current review, further analysis was completed to estimate quantities of water, herbicide and operational carbon emissions per methodology. This reflects the council’s commitments within Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan[25], the Auckland water efficiency strategy and the Weed Management Policy. The data on herbicide volumes has come from contractor reporting for the urban road corridor (as the data includes pest plant control, the use for edging and hard surfaces is expected to be lower). Water usage and fuel consumption are from product specification sheets and supplier data. These are estimates only, with volumes of herbicide and water varying by area, season and weed levels.

49.     For the purpose of this review, updated supplier costings for a regionally consistent approach were requested. The difference in pricing for alternative methodologies compared to glyphosate was expected, reflecting the different frequencies and volume of product needed. For plant-based weed control to achieve similar outcomes, more frequent treatments are required than glyphosate, thereby increasing the costs of materials, labour and fuel. Thermal technology is applied at the same frequency as plant-based herbicide, 12 times a year, with a slower application rate requiring a two-person team. These are estimates only and may not include costs for change implementation e.g. purchase of machinery etc.


 

       Table 1: Comparison of estimated operational carbon emissions, volume of water, herbicide and cost per km per year for each weed management approach

Methodology

Carbon emissions[26]

Water usage

Herbicide

Active Ingredient

(kg)

Application rate

Cost

Glyphosate

(6x per year)

1.1kg

180L

1.8L

0.9kg glyphosate

 

1.8km per hour (single operator)

$783

Combination of plant-based/ glyphosate

(10x per year)

1.9kg

870L

0.7L of glyphosate & 8L of plant-based

0.4kg glyphosate

5.6kg fatty acid

1.8km per hour (single operator)

 

$1293


Plant-based herbicide

(12x per year)

2.3kg

1350L[27]

13.5L

9.5kg

fatty acid

1.8km per hour (single operator)

$2265

Thermal technologies – steam and hot water

(12x per year)

264kg

6545L

Approx. 0.5L of glyphosate

0.25kg

glyphosate

1.1km per hour (two operators)

$3485

 Auckland Council – People’s Panel survey

50.     In October 2019, a People’s Panel survey was conducted as one mechanism to gauge how Aucklanders view management of weeds on footpaths and kerbs. The survey was sent to 39,789 members of the People’s Panel. They were provided with the information on the council website on the different methodologies[28]. However, at the time of the survey, estimated emissions, volume of herbicide, and cost were not available.

51.     Of the 5686 respondents, 66 per cent stated that they ‘care’ about the weeds on our footpaths and kerbs. The results showed that 43 per cent of residents use synthetic herbicide (e.g. glyphosate) for weed management on their own property. Synthetic herbicide (e.g. glyphosate) was the least preferred method for weed management in the road corridor by 52 per cent of respondents.

52.     Nineteen per cent were willing to pay higher rates for the council to use alternatives to synthetic herbicide, 42 per cent were not willing to pay extra, and 36 per cent indicated they may be willing to pay more[29]. There were differences in responses by local board area as detailed in Attachment A (People’s Panel results by local board).

53.     There are members of the community that believe glyphosate should not be used by Auckland Council.

Regional review recommendation

54.     The review of methodologies to manage weeds in the urban road corridor takes into consideration the Auckland Weed Management Policy, Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan and community input.


 

Table 2: Summary of the advantages and disadvantages of the different weed management methodologies

Methodology

Advantages

Disadvantages

Synthetic herbicide – glyphosate

Low cost, low frequency of application, effective weed control

Reduced carbon emissions

Risk of community objection to the use of glyphosate

Restricted weather conditions for application

Herbicide resistance in some species

Plant-based herbicide

Reduction in glyphosate used by council for weed control

Immediate effect on weeds

Increased frequency and therefore a greater volume of herbicide compared to glyphosate

Plant-based herbicide is two to three times more expensive than glyphosate

The product is corrosive and has a strong odour

Restricted weather conditions for application

Thermal technology steam/hot water/hot water with a foam additive

Thermal technology does not use herbicide

Can be applied in any weather

Immediate effect on weeds

 

High water usage and carbon emissions

Spot spraying glyphosate is still required on high volume roads and to address persistent weeds

Thermal technology is more expensive than glyphosate

Combination of plant-based and synthetic herbicide, e.g. glyphosate

An estimated region-wide reduction in the use of glyphosate, carbon emissions and water use

Minimising the volume of agrichemical use across the region

Reduction in risk of plants developing glyphosate resistance

An increase in herbicide use in some local board areas

55.     The recommendation for a standardised methodology is a combination of plant-based herbicide with spot spraying of glyphosate for difficult weeds. This is estimated to lead to a reduction in glyphosate, carbon emissions and water usage across the region. There would be an increase in the use of plant-based herbicide. This approach is estimated to be achievable within current operational budgets.

56.     Thermal methodologies, including hot foam, could be used for sensitive areas but are not recommended for a region-wide approach due to their high emissions, water usage and cost. The exclusive use of plant-based herbicide is not recommended due to the additional volume of herbicide required and its cost.

57.     Local board feedback is sought on the standardised regional recommendation and on local priorities for weed control on footpath and kerb and channel (see Attachment B). Local board priorities will be included for consideration by the Environment and Climate Change Committee on 12 November 2020.

Tauākī whakaaweawe āhuarangi

Climate impact statement

58.     Climate change adaptation – changes in Auckland’s climate may alter the prevalence and spread of weeds within the road corridor. In the future, different methodologies and products may need to be considered depending on weed species.

59.     Climate change mitigation – Auckland Council adopted Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan on 21 July 2020, which includes the reduction target for council to halve its carbon emissions by 2030 and reach zero net emissions by 2050.

60.     The choice of weed management methodologies has an impact on the council’s carbon emissions. The region-wide adoption of thermal would lead to an increase in carbon emissions at an estimated 1335 tons[30] or approximately 5 per cent of the council’s operational emissions for 2018/2019. This reflects the energy required to heat large volumes of water to 98 degrees with diesel boilers. The increase for the regional adoption of this methodology would impact on the council’s ability to meet the reduction targets of the Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

61.     Community Facilities undertakes the maintenance of green spaces within the road corridor under contract to and on behalf of Auckland Transport. Auckland Transport “manages and controls” the Auckland transport system as per the Local Government Act 1974 and the Land Transport Act 1998.

62.     Auckland Council adopted a Weed Management Policy for parks and open spaces in August 2013 (resolution number RDO/2013/137). The Weed Management Policy is to guide the management of weeds in Auckland’s parks and open spaces, including the road corridor.

63.     The recommendation for a standardised approach has been provided in consultation with Auckland Transport and with consideration of the objectives of the Weed Management Policy.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

64.     The recommendations of this report will have differing impacts on local boards (except the Hauraki Gulf local boards which are excluded from the regional approach) given the different approaches currently in place. This report is to request feedback from local boards regarding their priorities for an effective, efficient, and sustainable standardised regional weed management methodology (see Attachment B).

65.     Should a local board choose to utilise alternative methodologies to those adopted as the region-wide approach, they are able to use locally-driven initiative (LDI) funding to cover the cost difference between the agreed regional weed management method and their preferred alternative.

Tauākī whakaaweawe Māori

Māori impact statement

66.     The recommendations of the review take into consideration the Weed Management Policy, with the objective to minimise agrichemicals, and Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework which were developed in consultation with mana whenua.

67.     An overview of the current methodologies and the priorities of the review were presented at the Infrastructure and Environmental Services Mana Whenua hui. The analysis and recommendations of the review will be presented to mana whenua for feedback in September 2020.

Ngā ritenga ā-pūtea

Financial implications

68.     Different methodologies to manage weeds have different financial implications. This reflects the associated costs of the methodologies to achieve weed management outcomes.

Table 3: Estimated cost of weed management methodologies per km per annum[31]

Methodology

Estimated cost per km (per annum)

Estimated cost (per annum) across 5055km

Synthetic herbicide, e.g. glyphosate

$783

$3,958,000

Combination of plant-based and synthetic herbicide

$1293

 

$6,536,115

Plant-based herbicide, e.g. biosafe

$2265

$11,499,575

Thermal technology steam/hot water

$3485

$17,616,675

69.     The recommended approach, a combination of plant-based herbicide and spot spraying of glyphosate for difficult weeds, is estimated to be able to be delivered within the existing operational budgets.

70.     To standardise thermal and plant-based methodologies across the region would require an increase in budget to meet weed management service levels. As there is no additional operational budget for streetscape maintenance, methodologies requiring additional expenditure could impact on other Full Facilities services delivered to local boards e.g. town centre and park maintenance, replanting of gardens, and ability to respond to a request for service.

71.     Should a local board choose to utilise alternate methodologies to those adopted as the region-wide approach, they could use LDI funding to cover the cost difference between the agreed regional weed management method and their preferred alternative.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

72.     The outcomes of this project have the following risks:

Options

Risk

Mitigation

No change

Continuing with legacy arrangements, with inconsistent funding

Communication on the rationale for any decision to continue with legacy weed management methodologies

Standardising a regional weed methodology

Depending on the choice of the methodology, there would be different environmental and social impacts, including community concern

Local board decision-making enables the prioritisation of funding for local priorities and the services that their communities most value

Ngā koringa ā-muri

Next steps

73.     Local boards provide feedback on the recommended approach to weed management in the kerb and channel and footpaths and rank their priorities for weed management in the road corridor.

74.     Once the feedback is received, it will be collated and included in a report to the Environment and Climate Change Committee on 12 November 2020.

75.     At the meeting of the Environment and Climate Change Committee, a decision will be made on the methodology to be applied across the Auckland region for weed management.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

16 September 2020 - Kaipātiki Local Board Business Meeting - Results of October 2019 People's Panel survey

85

b

16 September 2020 - Kaipātiki Local Board Business Meeting - Local board feedback on weed management impact priorities

103

c

16 September 2020 - Kaipātiki Local Board Business Meeting - Weed control methodology table

107

     

Ngā kaihaina

Signatories

Authors

Jenny Gargiulo - Principal Environmental Specialist

Authorisers

Rod Sheridan, General Manager Community Facilities

Louise Mason - GM Local Board Services

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

16 September 2020

 

 

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16 September 2020

 

 

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16 September 2020

 

 

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16 September 2020

 

 

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16 September 2020

 

 

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16 September 2020

 

 

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16 September 2020

 

 

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Kaipātiki Local Board

16 September 2020

 

 

Auckland Council’s Year End and Quarterly Performance Report: Kaipātiki Local Board for quarter four 2019/2020

File No.: CP2020/13033

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Kaipātiki Local Board with an integrated quarterly performance report for quarter four, 1 April – 30 June 2020, and the overall performance for the financial year, against the agreed 2019/2020 local board work programme.

Whakarāpopototanga matua

Executive summary

2.       This report provides an integrated view of performance for the Kaipātiki Local Board and includes financial performance and delivery against work programmes for the 2019/2020 financial year.

3.       The COVID19 pandemic has resulted in significant pressure on council’s financial position. In response to the Ministry of Health’s orders and to ensure prudent financial management council’s focus and expenditure shifted to essential services. A pause on spending on non-essential services has had a significant impact on the delivery of work programme activities.

4.       120 activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. 49 activities were undelivered, cancelled, put on hold or deferred.

5.       Key activity achievements from the 2019/2020 work programme include:

·    adopting the Birkenhead War Memorial Masterplan and approved starting the business case for the multi-sport facility

·    relocating and repurposing Frank Larkings Boat as a land-based play item on Larkings Landing

·    completing stage one of the Le Roys Bush track upgrade - including installation of Kauri die back hygiene stations

·    completing the first year of the local water quality monitoring programme.

6.       Key activities not delivered / not progressed as expected with significant impact other than COVID-19 include:

·    Glenfield Pool and Leisure Centre - structural assessment and works on hydro slide and dive platform – Awaiting budget transfer confirmation

·    Hilders Park Wharf - remedial works to wharf structure – Delays obtaining building consent

·    Kaipatiki - develop Food Forest network – Further direction required

·    Beach Haven Sports Centre - comprehensive renewal - Further direction required

·    152 Queen Street, Northcote: Lease to Northcote Point Community Crèche Incorporated – Awaiting land parcel classification as part of the Local Park Management Plan project.

7.       Budgets of unfinished activities have been carried forward into 2020/2021 work programmes.

8.       The 2019/2020 financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the performance report for the financial quarter four and year ending 30 June 2020.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2019/2020 are released to the New Zealand’s Exchange (NZX) which are expected to be made public by 30 October 2020.

c)      note that COVID19 has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities because:

i)        asset based services were significantly impacted. Regional and community facilities were either fully or partially closed.

ii)       spending on contracts was restricted to essential services only.

d)      note that quarter three reporting was not supplied to the local board as there was limited capacity to access information.

e)      note the Chairperson has exercised their delegated authority to approve changes to the following work programme activities that were presented by staff, as per attachment C:

i)        NEW - Hinemoa Park - remediate rock fall slip, approved 12 June 2020

ii)       NEW - Hinemoa Reserve – repair failed pontoon piles, approved 12 June 2020

iii)      NEW – Island Bay swimming pontoon renewal, approved 12 June 2020.

 

Horopaki

Context

9.       The Kaipātiki Local Board has an approved 2019/2020 work programme for the following operating departments:

·        Community services:

§  Arts, Community and Events

§  Libraries and Information

§  Parks, Sport and Recreation

§  Service, Strategy and Integration

·        Community Facilities: Build Maintain Renew

·        Community Leases

·        Infrastructure and Environmental Services

·        Plans and Places

·        Auckland Tourism, Events and Economic Development (ATEED).

10.     Work programmes are produced annually, to meet the Kaipātiki Local Board outcomes identified in the three-year Kaipātiki Local Board Plan. The local board plan outcomes are:

·        Our people identify Kaipātiki as their kāinga (home) / He kāinga a Kaipatiki ki tō tātou iwi o reira

·        Our natural environment is protected for future generations to enjoy / Kei te tiakina tō tātou taiao hei painga mō ngā uri whakaheke

·        Our people are active and healthy / He ngangahau he ora tonu ō tātou iwi

·        Getting to and around Kaipātiki is easy / He māmā te haere atu me te haereere noa i Kaipātiki

·        Our urban centres are vibrant / He wāhi hihiri te pokapū tāone

·        Our community facilities and infrastructure is high quality and well managed / He rangatira, he tōtika te arataki i ō tātou urunga hapori me ōna kaupapa whakahaere

·        Services are well managed and meet community needs / He tōtika te arataki i ngā ratonga kia eke ai ngā hiahia o te hapori

11.     Graph 1 below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: work programme activities by outcome

COVID-19 pandemic

12.     The COVID19 pandemic has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities. In response to the orders made by Director General of Health on 25 March 2020 under s 70 of the Health Act 1956 council’s focus and expenditure shifted to essential services only. Physical distancing requirements and measures to ensure prudent financial management meant that only essential activities and services could continue.

13.     Asset based services were significantly impacted as all regional and community facilities were either fully or partially closed depending on the Ministry of Health’s guidelines for each COVID19 alert level.

14.     Spending on contracts was restricted to essential services while in Alert Level 4. These restrictions were reviewed as alert levels changed. There are currently no restrictions, however, there continues to be extra spending approvals in place to ensure prudent spending and delivery of value for money for ratepayers.

15.     Reporting on quarter three reporting was not supplied to the local board as council staff working from home during the lockdown had limited capacity to access information and systems which affected their ability to deliver reports in a robust and meaningful way.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

16.     Operating departments have provided a quarterly update against their work programme delivery and this is provided as Attachment A to this report.

17.     Graph 2 below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that have been delivered as expected (completed by the end of July 2020) or multi-year activities which have progressed as planned (green), in progress but with issues that are being managed (amber), and activities that are undelivered or have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work Programme by RAG status

18.     Graph 3 below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: work programme activity by activity status and department

 

Key activity achievements from the 2019/2020 work programme

19.     The key achievements in the delivery of the local board work programmes for 2019/2020 include:

·    adopting the Birkenhead War Memorial Masterplan and approved starting the business case for the multi-sport facility

·    upgrading Lysander Reserve with a new basketball court, playground equipment, shade sail, path and landscaping

·    relocating and repurposing Frank Larkings Boat as a land-based play item on Larkings Landing

·    completing stage one of the Le Roys Bush track upgrade - including installation of Kauri die back hygiene stations

·    completing the renewal of the playground and basketball half-court at Manuka Reserve

·    replacing the sportsfield lighting of Harvey Wright fields at Birkenhead War Memorial Park, bringing them up to today’s level of service

·    upgrading the reception, foyer, gym floors, café, courtyard and pool lining at Glenfield Pool and Leisure Centre

·    deconstructing toilets at Bartley Street and installing new toilets at Jean Sampson Reserve

·    completing roof repairs and remediation of the Glenfield Library and Service Centre building

·    undertaking placemaking activations at Glenfield Library, Windy Ridge school and Glenfield Community Centre

·    expanding ecological volunteer groups in our parks.

·    visiting 120 sites in Wairau as part of the Industry Pollution Prevention Programme

·    completing the first year of the local water quality monitoring programme.

Overview of work programme performance by department

Arts, Community and Events work programme

20.     In the Arts, Community and Events work programme, there are 17 activities that were completed by the end of the year or will be by end of July 2020 (green), 3 activities that are in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and 2 activities that have been cancelled and deferred in quarter four (grey). There were no activities with significant impact other than COVID-19.

Parks, Sport and Recreation work programme

21.     In the Parks, Sport and Recreation work programme, there is 1 activity that was completed by the end of the year or will be by end of July 2020 (green), and 6 activities that are in progress but are delayed (amber). There were no activities with significant impact other than COVID-19.

Libraries work programme

22.     In the Libraries work programme, all 7 activities were completed by the end of the year or will be by end of July 2020 (green).

Service Strategy and Integration work programme

23.     In the Service Strategy and Integration work programme, there are 3 activities that were completed by the end of the year or will be by end of July 2020 (green), and 2 activities that are in progress but are delayed (amber). There were no activities with significant impact other than COVID-19.

Community Facilities: Build Maintain Renew work programme

24.     In the Community Facilities: Build Maintain Renew work programme, there are 73 activities that were completed by the end of the year or will be by end of July 2020 (green), 20 activities that are in progress but are delayed (amber), 2 activities that are significantly delayed, on hold or not delivered (red) and 11 activities that have been cancelled and deferred in quarter four (grey). Activities with significant impact other than COVID-19 are discussed below:

Table 1: Community Facilities activities with significant impact other than COVID-19

Activity name

RAG status

Activity status

Explanation and mitigation

Glenfield Pool and Leisure Centre - structural assessment and works on hydro slide and dive platform

Amber

In progress

Savings from Catwalk project (#24146) have been requested to be transferred to this project to top up budget - but this is subject to confirmation from work programme lead.

 

Current status: Design brief is being prepared for hydroslide repairs and safety modifications. Next steps: Procure design consultant to prepare design and obtain cost estimate for proposed scope of work.

Hilders Park Wharf - remedial works to wharf structure

Amber

In progress

Building consents - Time delay to programme as a result of building consent issues.

 

Current status: Resource consent received 24 February 2020. Building consent application lodged 8 May 2020 and numerous requests received for more information. Meeting with the building consent authority verified the need to provide a complying safety barrier for children under the age of six years old. Design options being investigated for further consultation with Heritage.

Next steps: Achieve resolution for the outstanding issue with the building consent. Complete detailed design and tender package for construction.

Kaipatiki - develop Food Forest network

Amber

In progress

Workshop required to confirm scope and boards expectations.

 

Current status: An options proposal will be presented at the next local board workshop.

Next steps: Start design and consent requirements.

Beach Haven Sports Centre - comprehensive renewal

Amber

Approved

Stage One of the project has been completed with initial investigation and high level concept completed. Understand potential future options for the use of the facility is largely based on Strategic Assessment as well as the extensive renewal work required throughout the building. Initial building reports and options analysis for the comprehensive renewal require to be completed in order to establish future use. Maintenance still needs to be carried out during investigation period.

 

Current status: Service Strategy and integration team is undertaking strategic assessment of the service requirements and needs assessments within the local board area including community places, active recreation centers and Kauri Kids. Awaiting the outcome of this assessment before progressing comprehensive renewal of this facility. This will delay the project progress and decision has been made to place on hold until outcome has been received. Awaiting outcome of strategic assessment. Stage One of the Investigation for comprehensive renewal has been completed. High Level concept has been developed based on feedback received from the current tenants.

Next steps: Awaiting outcome of strategic assessment. Finalise Project Information Form.

 

Community Leases work programme

25.     In the Community Leases work programme, there are 12 activities that were completed by the end of the year or will be by end of July 2020 (green), and 3 activities that are in progress but are delayed (amber). Activities with significant impact other than COVID-19 are discussed below:

Table 2: Community Leases activities with significant impact other than COVID-19

Activity name

RAG status

Activity status

Explanation and mitigation

152 Queen Street, Northcote: Lease to Northcote Point Community Crèche Incorporated

Amber

Deferred

Land parcel wont be classified until June 2020. Therefore report and subsequent lease can’t be completed within the 2019/20 work programme year.

 

Land classification report by the Kaipatiki Local Park Management Plan team to be completed in 2020. Lease can’t be progressed until this is complete, as part of the creche land is currently unclassified. Formal reported drafted and iwi engagement complete.

 

Infrastructure and Environment Services work programme

26.     In the Infrastructure and Environment Services work programme, all 4 activities were completed by the end of the year or will be by end of July 2020 (green),

 

Plans and Places work programme

27.     In the Plans and Places work programme, both multi-year activities progressed as planned (green).

 

ATEED work programme

28.     In the ATEED work programme, the one activity was completed by the end of the year or will be by end of July 2020 (green).

Changes to the local board work programme

Activities changed under delegation of the local board Chairperson

29.     When adopting its work programmes, the local board delegated authority to the Chairperson to make changes to the work programme. Each departmental work programme delegation has a unique resolution to this effect but generally follows the format as below:

That the Kaipātiki Local Board:

x)         delegate authority to the Chairperson to approve any changes presented by staff on the Kaipātiki Local Board [Department name] work programme 2019/2020, noting that:

i.          any decisions will be made in consultation with the Deputy Chairperson

ii.          any changes deemed ‘significant’ by the Chairperson or Deputy Chairperson will require consideration and decision making by the full board

iii.         any changes approved by the Chairperson will be reported back to the full board.

30.     To satisfy the condition of reporting back work programme changes to the full board, this report includes any changes approved under delegation by the Chairperson. Since the quarter one performance report 2019/2020, the Chairperson has exercised their delegated authority to approve changes to the following work programme activities as per the list below. The detail of the approved changes is provided in Attachment C.

·    NEW - Hinemoa Park - remediate rock fall slip, approved 12 June 2020

·    NEW - Hinemoa Reserve – repair failed pontoon piles, approved 12 June 2020

·    NEW – Island Bay swimming pontoon renewal, approved 12 June 2020.

 

Deferred activities

31.     The Corporate and Local Board Performance team have identified projects from the local boards locally driven initiatives (LDI) operational budget 2019/2020 where there was an agreed scope and cost which were not been delivered. These have been added to the work programme to be delivered in 2020/2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

32.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     This report informs the Kaipātiki Local Board of the performance for quarter ending 30 June 2019 and the performance for the 2019/2020 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

35.     A number of the activities in the local board work programmes positively impact Māori. Below are the updates on the activities that have a direct Maori outcome focus:

Activity name

RAG status

Activity status

Quarter 4 update

Manaakitanga

Green

Completed

Due to COVID-19, Kaipātiki Project will present the video to the Kaipātiki Local Board at the October ACE workshop session. Janet Cole, General Manager, and Blanka Ros, Marketing Manager will present about the work achieved overall for the Mātauranga Project that Kaipātiki Project has initiated to fulfill the aspirations of tangata o Kaipātiki and the video that was produced as part of the work at the Paa Harakeke founded by Kaipātiki local master weaver, Judy Te Hiwi.

Celebrating Te Ao Māori and strengthening responsiveness to Māori. Whakatipu i te reo Māori - Kaipātiki

Green

Completed

Libraries were closed due to Covid-19 from 5pm 20 March. Northcote Library reopened on 20 May followed by Birkenhead & Glenfield Library's on 5 June

KT: Te Kete Rukuruku (Māori naming of parks and places) Year 3

Amber

In Progress

Due to COVID-19 there are delays for decision-making and slowing of the gifting process.

All names received. Confirmation and finalisation of these names is expected to occur in August with gifting ceremony planned for September 2020. Report to adopt names and narratives and approve installation of bilingual signage to follow.

 

Ngā ritenga ā-pūtea

Financial implications

36.     This report is provided to enable the Kaipātiki Local Board to monitor the organisation’s progress and performance in delivering the 2019/2020 work programmes. There are no financial implications associated with this report.

Financial performance

Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September. Due to these obligations the financial performance attached to the quarterly report is excluded from the public.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance by department’ section.

Ngā koringa ā-muri

Next steps

38.     The Emergency Budget was adopted on 30 July 2020. Work programmes for 2020/2021 were approved at the board’s 19 August 2020 business meeting.

39.     Delivery of the activities in the 2020/2021 work programme has commenced. There is a reduced timeframe to deliver these work programmes (10 months).

40.     As the delivery timeframe for the 2020/2021 work programmes is reduced, the reporting timeframe is likely to change.

41.     Resourcing of the 2020/2021 work programmes was based on the current staff capacity within departments. If changes to staff capacity have an impact on work programme delivery, this will be signalled to the local board at the earliest opportunity.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

16 September 2020 - Kaipātiki Local Board Business Meeting - Kaipātiki
work programme update, quarter four 2019/20

123

b

16 September 2020 - Kaipātiki Local Board Business Meeting - Kaipātiki
financial performance, quarter four 2019/20 - Confidential

 

c

16 September 2020 - Kaipātiki Local Board Business Meeting - Kaipātiki
work programme changes approved by delegation

145

     

Ngā kaihaina

Signatories

Authors

Paul Edwards - Senior Local Board Advisor - Kaipātiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

16 September 2020

 

 

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Kaipātiki Local Board

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Kaipātiki Local Board

16 September 2020

 

 

Local Board Annual Report 2019/2020

File No.: CP2020/12313

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek local board adoption of the 2019/2020 Annual Report for the Kaipātiki Local Board, prior to it being adopted by the Governing Body on 29 October 2020.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Annual Report 2019/2020 is being prepared and needs to be adopted by the Governing Body by 29 October 2020. As part of the overall report package, individual reports for each local board are prepared.

3.       Auckland Council currently has a series of bonds quoted on the New Zealand Stock Exchange (NZX) Debt Market maintained by NZX Limited. As council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA), local boards may not release annual financial results in any form. Therefore, the attached annual report is being presented as confidential.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      adopt the 2019/2020 Kaipātiki Local Board Annual Report as set out in Attachment A of the agenda report.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 29 October 2020.

c)      note that the draft 2019/2020 Kaipātiki Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020.

 

Horopaki

Context

4.       In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the local board.

5.       In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

6.       This story is particularly important this year in light of the impacts COVID-19 had on communities and the council in the third quarter of 2019/2020.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The annual report contains the following sections:

Section

Description

Mihi

The mihi relates to the local board area.

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

Local board members

A group photo of the local board members.

Our area

A visual layout of the local board area, summarising key demographic information and showing key projects and facilities in the area.

Performance report

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.

Funding information

Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Local flavour

A profile of either an outstanding resident, grant, project or facility that benefits the local community.

Tauākī whakaaweawe āhuarangi

Climate impact statement

8.       The Council’s Climate Change disclosures are covered in Volume four of the Annual Report and sections within the Summary Annual Report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

9.       Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

10.     Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

11.     The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2018-2028 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

12.     The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

13.     The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

14.     The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English, and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

15.     The next steps for the draft 2019/2020 Annual Report for the local board are:

·      Audit NZ review during August and September 2020

·      report to the Governing Body for adoption on 29 October 2020

·      release to stock exchanges and publication online on 30 October 2020

·      physical copies provided to local board offices, council service centres and libraries by the end of October 2020.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

16 September 2020 - Kaipātiki Local Board Business Meeting - Annual Report 2019 2020 - Vol 2 Kaipatiki LB v3  - Confidential

 

     

Ngā kaihaina

Signatories

Authors

Mark Purdie - Lead Financial Advisor

Authorisers

David Gurney - Manager Corporate Performance & Reporting

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

16 September 2020

 

 

Kaipātiki Local Board Chairperson's Report

File No.: CP2020/08669

 

  

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the Kaipātiki Local Board Chairperson to update members on recent activities, projects and issues since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the chairperson’s report.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor - Kaipātiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

16 September 2020

 

 

Members' Reports

File No.: CP2020/08680

 

  

Whakarāpopototanga matua

Executive summary

1.       An opportunity is provided for members to update the Kaipātiki Local Board on the projects and issues they have been involved with since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note any verbal reports of members.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor - Kaipātiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

16 September 2020

 

 

Governing Body and Independent Maori Statutory Board Members' Update

File No.: CP2020/08688

 

  

Whakarāpopototanga matua

Executive summary

1.       An opportunity is provided for Governing Body and Independent Maori Statutory Board members to update the board on Governing Body or Independent Maori Statutory Board issues, or issues relating to the Kaipātiki Local Board.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the Governing Body and Independent Maori Statutory Board members’ verbal updates.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor - Kaipātiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

16 September 2020

 

 

Governance Forward Work Calendar

File No.: CP2020/13067

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an update on reports to be presented to the board for 2020 and an overview of workshops scheduled for the month ahead.

Whakarāpopototanga matua

Executive summary

2.       The governance forward work calendar was introduced in 2016 as part of Auckland Council’s quality advice programme. The calendar aims to support local board’s governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities;

·    clarifying what advice is expected and when; and

·    clarifying the rationale for reports.

3.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public. The calendar is updated monthly, reported to local board business meetings, and distributed to council staff.

4.       The October – November 2020 governance forward work calendar for the Kaipātiki Local Board is provided as Attachment A to the agenda report.

5.       The September - November 2020 workshop forward work plan for the Kaipātiki Local Board is provided as Attachment B to the agenda report. Scheduled items may change at short notice depending on the urgency of matters presented to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the Kaipātiki Local Board October – November 2020 governance forward work calendar and September - November 2020 workshop forward work plan.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

16 September 2020 - Kaipātiki Local Board Business Meeting - October to November 2020 Governance Foward Work Calendar

159

b

16 September 2020 - Kaipātiki Local Board Business Meeting - September to November 2020 Workshop Forward Work Plan

161

     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor - Kaipātiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

16 September 2020

 

 

PDF Creator


Kaipātiki Local Board

16 September 2020

 

 

PDF Creator


 

PDF Creator

     

 


Kaipātiki Local Board

16 September 2020

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Kaipātiki Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

20        Auckland Council’s Year End and Quarterly Performance Report: Kaipātiki Local Board for quarter four 2019/2020 - Attachment b - 16 September 2020 - Kaipātiki Local Board Business Meeting - Kaipātiki
financial performance, quarter four 2019/20

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

21        Local Board Annual Report 2019/2020 - Attachment a - 16 September 2020 - Kaipātiki Local Board Business Meeting - Annual Report 2019 2020 - Vol 2 Kaipatiki LB v3

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       Statement of proposal for a new Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

   



[1] Waitākere Ranges Strategic Weed Management Plan 2015

[2] Auckland Council Weed Management Policy

[3] E34 Agrichemicals and vertebrate toxic agents - Unitary Plan

[4] Streetscapes Specifications - 19 March 2019_

[5] Transport Authorities - Glyphosate use

[6] Novachem Manual - Glyphosate 510

[7] https://www.epa.govt.nz/news-and-alerts/latest-news/use-of-glyphosate-in-new-zealand/

[8] Novachem Manual - Glyphosate 510

[9] Product Label Green Glyphosate 510

[10] Supplementary material glyphosate

[11] http://resistance.nzpps.org/index.php?p=herbicides/glyphosate

[12] Vegetation management Trial 2002

[13] Review PwC Weed Management Cost

[14] Novachem – Bio Safe

[15] Information provided by Kiwicare

[16] Back to the future - electrothermal, systemic, weedkiller

[17] Water use from Weedtechnics A4-SW900-Product-Specifications and Foamstream M1200 – Weedingtech spec sheet.

[18] Watercare - Drought response

[19] Weedtechnics A4-SW900-Product-Specifications

[20] Measuring Emissions: a guide for organisations – Emission factors for stationary combustion fuels Diesel 1 litre = 2.66 kg CO2/unit

[21] Linear km covers both side of the road e.g 2.2km. (average walking speed of between 2.9 kilometres per hour (km/h) and 6.5 km/h).

[22] Review PwC Weed Management Cost 15092015

[23] Best Practice Guidance - Notes for Integrated and Non-chemical Amenity Hard Surface Weed

[24] http://resistance.nzpps.org/index.php?p=herbicides/glyphosate

[25] https://www.aucklandcouncil.govt.nz/environment/Pages/auckland-climate-action-plan.aspx

[26] Emissions from direct/production and electricity use, but not including “embodied” or “life cycle emissions”. These emissions do not include fuel for the boiler pump or motorized sprayer.

[27] Water use -Bio Blast

[28] https://www.aucklandcouncil.govt.nz/environment/plants-animals/pests-weeds/Documents/weedcontrolmethods.pdf

[29] People Survey - 2019

[30] 264 kg x 5,055km road corridor. This could be mitigated by the use of battery power, there are no options currently available in New Zealand

 

 

[31] Costings should not be treated a final pricing but as an indication of pricing differences between methodology.