Māngere-Ōtāhuhu Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Māngere-Ōtāhuhu Local Board on Wednesday, 16 September 2020 at 5:00pm.

 

This meeting will proceed via Skype for Business. Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Lemauga Lydia Sosene

 

Deputy Chairperson

Togiatolu Walter Togiamua

 

Members

Tauanu’u Nanai Nick Bakulich

 

 

Makalita Kolo

 

 

Christine O'Brien

 

 

Harry Fatu Toleafoa

 

 

ABSENT

 

 

Anae Dr Neru Leavasa

 

 

 

ALSO PRESENT

 

 

Cr Alf Filipaina

 

 

 

Cr Efeso Collins

 

 

 

 

 

 

 

 


Māngere-Ōtāhuhu Local Board

16 September 2020

 

 

 

1          Welcome

 

Togiatolu Walter Togiamua led the meeting in prayer.

 

2          Apologies

  

Resolution number MO/2020/118

MOVED by Chairperson L Sosene, seconded by Member H Toleafoa:  

That the Māngere-Ōtāhuhu Local Board:

a)         accept the apology from Anae Dr Neru Leavasa for absence.

CARRIED

 

           

3          Declaration of Interest

 

Member Harry Fatu Toleafoa declared an interest in Item 15 LG2019-147 Pacific Island Law Students Association.

 

 

4          Confirmation of Minutes

 

Resolution number MO/2020/119

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 19 August 2020, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

·                     Congratulations to our local Ōtāhuhu Softball Club, which has been named NZ Softball's Club of the Year.

·                     Congratulations to OSC’s Jennifer Feret-Brear, former premier women’s and white Sox player, who was awarded Softball NZ Female a pitcher of the year.

·                     Congratulations to the OSC’s Lynette Leathart, who has been named Softball NZ Scorer of the year.

·                     Acknowledgement of Rotary Ōtāhuhu’s Bella Tamotu and Ōtāhuhu Interact’s Trish Tapau for their magnificent efforts fundraising for Daffodil Day – they bravely had their heads shaved on FB Live.

·                     Condolences to Anton Spelman for the passing of his late wife, Ruth Spleman, life coach educator and local community leader in the Governance space.  Ruth carried out a lot of local community work for a number of years, the local board pass on our sincere condolences to the Spelman whanau – Anton Spelman long time Rangatira in the local Mangere and South Auckland community.

·                     Sincere condolences of the passing of the gentleman in the CMDHB hospital on Friday 4 September 2020, our thoughts to the extended bereaved family.

 

·                     Sincere condolences to the passing of Dr Joe Williams, on 5 September 2020, long time General Practitioner and Community Leader for the Cook Island Community both in New Zealand and overseas in home country of Cook Islands; our thoughts to the extended bereaved Williams family and to the Cook Island community for their loss.  I have prepared a Media Release on behalf of the Mangere-Otahuhu Local Board and community.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

8.1

Deputation - New Zealand Biosecurity Services Ltd

 

Resolution number MO/2020/120

MOVED by Chairperson L Sosene, seconded by Member H Toleafoa:  

That Māngere-Ōtāhuhu Local Board:

a)      thank Danielle Hancock and Sophia Olo-Whaanga from New Zealand Biosecurity Services Ltd for their attendance.

 

CARRIED

 

 

8.2

Deputation - Aotearoa Muslim Youth New Zealand (AMY.NZ)

 

Resolution number MO/2020/121

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That Māngere-Ōtāhuhu Local Board:

a)      thank Mohammed Ashraf for his presentation and attendance.

 

CARRIED

 

 

9          Public Forum

 

9.1

Public Forum - Muslim Community Centre Project

 

Resolution number MO/2020/122

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That Māngere-Ōtāhuhu Local Board:

a)      thank Ben Fayed and Soraiya Daud for their presentation and attendance.

 

CARRIED

 

 

 

 

 

 

 

9.2

Public Forum - Tongan Youth Trust

 

Resolution number MO/2020/123

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:  

That Māngere-Ōtāhuhu Local Board:

a)      thank Reverend Ikilifi Pope for his presentation and attendance.

 

CARRIED

 

 

9.3

Public Forum - Mangere Housing Community Reference Group

 

Resolution number MO/2020/124

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:  

That Māngere-Ōtāhuhu Local Board:

a)      thank Sally Ikinofo Chairperson of the Mangere Housing Community Reference Group, Jo Latif and Campbell Roberts for their presentation and attendance.

 

CARRIED

 

Note: Item 9.3 was considered after Item 9.4.

 

9.4

Public Forum - Do Good Feel Good

 

Resolution number MO/2020/125

MOVED by Chairperson L Sosene, seconded by Member M Kolo:  

That Māngere-Ōtāhuhu Local Board:

a)      thank Chillion Sanerivi, Youth Systems Innovator from Do Good Feel Good for his  presentation and attendance.

 

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Governing Body Member Update

 

Resolution number MO/2020/126

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal reports from Cr Alf Filipaina and Cr Efeso Collins.

 

CARRIED

 

 

12

Chairpersons Report and Announcements

 

Resolution number MO/2020/127

MOVED by Chairperson L Sosene, seconded by Member H Toleafoa:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal update and written report of the local board Chair.

 

CARRIED

 

 

 

13

Local Board Leads and Appointments Report

 

Member O’Brien report was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number MO/2020/128

MOVED by Chairperson L Sosene, seconded by Member M Kolo:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal and written reports from local board members.

 

CARRIED

 

Attachments

a     16 September 2020 Māngere-Ōtāhuhu Local Board Item 13 - Member O'Brien September Report

 

 

14

Auckland Transport Report September 2020

 

Resolution number MO/2020/129

MOVED by Chairperson L Sosene, seconded by Member M Kolo:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the Auckland Transport September 2020 update.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

15

Māngere-Ōtāhuhu Local Grants Round One and Multi-Board Grants Round One 2020/2021, grant allocations

 

Member Harry Fatu Toleafoa declared an interest in Item 15 LG2019-147 Pacific Island Law Students Association and took no part in the discussion or voting on this item.

 

Resolution number MO/2020/130

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That the Māngere-Ōtāhuhu Local Board:

a)      approve, grant or decline each application in Māngere-Ōtāhuhu Local Grants Round One 2020/2021 listed below:

Application ID

Organisation

Requesting funding for

Amount requested

Approve/

Grant/

Decline

LG2109-102

Ki o Rahi Tamaki Makaurau

Towards "Te Whaitua o Ueunuku Ki o Rahi 2020" including uniforms, gift cards, taonga awards, first aid, a generator, sound system and photographer.

$2,830.88

Grant

$2,100.88

LG2109-104

Polynesian Entertainers Limited

Towards the "Siva Afi Festival" workshop including venue hire, stage, lighting and sound, resources, tutor, production crew and producer fees, performance sticks and personal protective gear.

$12,228.79

Grant

$6,000.00

LG2109-106

Blue Light Ventures Incorporated

Towards costs for two young people from the local board area to attend a week life skills camp, including  accommodation, food, activities and transportation.

$869.56

Approve

$869.56

LG2109-107

Time to Thrive to Stay Alive Charitable Trust

Towards the "Mangere Bike Tours" programme, inlcuding training costs, food, instructor costs, bike and helmet hire, administration, transportation of bikes, promotion and staff uniforms.

$5,000.00

Approve

$5,000.00

LG2109-108

Time to Thrive to Stay Alive Charitable Trust

Towards pool hire, lifeguards, gold medallions, food, t-shirts and wireless rental costs for the “Mangere Have A Try School Triathlon” celebrations.

$4,173.25

Approve

$4,173.25

LG2109-109

Fatafata Mafana

Towards venue hire costs for the “Fatafata Mafana” older persons programme.

$2,000.00

Approve

$2,000.00

LG2109-110

Sam Patua

Towards venue hire, training resources and wages, for a driving programme in the local board area.

$2,000.00

Grant

$672.00

LG2109-112

Papatūānuku Kōkiri Marae

Towards costs for "Te Ahi Kōmau Fire Food Festival" including event management, lighting, sound and staging

$10,000.00

Approve

$10,000.00

LG2109-115

Waterlea School Administration

Towards a community defibrillator.

$5,519.00

Approve

$5,519.00

LG2109-116

Compass Housing Services

Towards costs of garden redevelopment, access pathways, decorative screens, insect hotels, wormeries and bokashi bins.

$4,303.00

Approve

$4,303.00

LG2109-120

Life Education Trust Counties Manukau

Towards costs for the health and wellbeing programme at Mangere Central, St Joseph's Catholic, Mangere East and Otahuhu Intermediate schools.

$15,000.00

Grant

$7,000.00

For booklets

LG2109-122

The Auckland Softball Association Incorporated

Towards event costs including printing, security, softballs, toilet hire, trophies, waste removal and umpire fees for the “Brad Rona Classic Softball Competition”.

$5,000.00

Approve

$5,000.00

LG2109-123

Emma Herkt

Towards art materials, snacks, tent and volunteer costs for the tamariki art programme at Ihumatao.

$973.29

Decline

 

LG2109-124

Mangere Hawks Netball Club

Towards paint and a hand dryer for the netball club.

$4,971.98

Approve

$4,971.98

LG2109-126

Mangere Otahuhu Netball Centre

Towards paint for the club building.

$2,650.00

Approve

$2,650.00

LG2109-127

TOA Pacific Incorporated

Towards costs for the celebration of "International Day for Older People" including venue hire, catering and a disc jockey.

$2,214.80

Approve

$2,214.80

LG2109-128

Burn Support Charitable Trust

Towards hygiene burn kits for children in the local board area

$1,826.09

Approve

$1,826.09

LG2109-129

The Operating Theatre Trust

Towards venue hire and lighting for the theatre production "Greedy Cat by Joy Cowley" at the Mangere Arts Centre.

$8,318.96

Approve

$8.318.96

LG2109-131

Fahima Saeid

Towards resource, materials, tutor and administration costs for the women’s business programme at the Mangere East Community Refugee Centre.

$5,000.00

Grant

$3,000.00

LG2109-133

Youthline Auckland Charitable Trust

Towards the Mangere-Otahuhu portion for the annual costs for “Youthline Auckland Charitable Trust”

$5,000.00

Approve

$5,000.00

LG2109-136

Mafutaga Savavali Magele Tutoatasi Incorporated

Towards venue hire for zumba for the “Mafutaga Savavali Magele Tutoatasi” group.

$2,000.00

Approve

$2,000.00

LG2109-137

YMCA North

Towards workshop and meeting costs, including uniforms, transport, graduation day costs, networking, team building, venue hire and volunteer costs.

$10,000.00

Defer pending more information

LG2109-139

Solomon Brown

Towards venue hire, promotional material printing, photo and video costs for the "PopUp" event in Mangere.

$1,000.00

Decline

Low priority

LG2109-140

Maia Collective

Towards audio-visual fees, catering and beverage costs of the "Maia Collective" launch in Orakei.

$7,720.00

Decline

Outside of local board area

LG2109-142

The Red Book Agency

Towards data internet for two months, 10 chrome books, resume printing, coaching video and journal fees, certificates and ceremony costs for free resume workshops.

$2,000.00

Approve

$2,000.00

LG2109-143

Paeaneer Ltd

Towards facilitator costs for the Krump dancing workshop.

$8,000.00

Grant

$4,000.00

LG2109-145

Tom Malo

Towards venue hire, equipment upgrades, fruit and vegetables, transport, equipment upgrades, promotion and fitness instructor costs, for the “Tom Malo Fitness Programme”.

$5,795.00

Defer the application

 

LG2109-147

Pacific Island Law Students' Association

Towards venue hire for the Pacific Law Students Association annual dinner in the local board area.

$2,000.00

Approve

$2,000.00

Total

 

 

$162,394.60

 90,619.52

 

That the Māngere-Ōtāhuhu Local Board:

b)      approve, grant or decline each application in Māngere-Ōtāhuhu Local Multi-Board Grants Round One 2020/2021 listed below:

Application ID

Organisation

Requesting funding for

Amount requested

Approve/

Grant/

Decline

MB2021-110

Fahima Saeid

Towards costs for the refugee ball at the Fickling Centre, including venue hire, artists and performers, sound system, food, transport and volunteer costs.

$3,000.00

Approve

$3,000.00

MB2021-114

Auckland Softball Association Incorporated

Towards operating expenses for the Auckland Softball Association.

$6,000.00

Grant

$4,000.00

MB2021-123

The Middlemore Foundation for Health Innovation

Towards salary cost for a change behaviour specialist.

$2,500.00

Decline

MB2021-131

Victory Youth Group (VYG)

Towards the “VGA Showdown” event, including venue hire, carparking, a screen, audio, lighting and labour expenses.

$8,500.00

Decline

MB2021-135

The Dawson Trust

Towards the “Dawson lights Up” Christmas event, including sound, disc jockey, artists, vouchers, barbeque, marquee hire, bouncy castle and administration costs.

$3,000.00

Decline

MB2021-136

The ReCreators Limited

Towards a Christmas upcycling workshop including facilitator fees, materials, preparation, project management and administration.  

$3,674.00

Grant

$2,000.00

MB2021-146

Loopy Tunes Preschool Music

Towards the Loopy Tunes Preschool Music programme, including performance fees, venue hire (for four venues), travel costs (car hire, petrol and airfares), accommodation gifts, food, administration, advertising costs, and donations to a local marae.

$3,616.50

 Grant

$2,500.00

Total

 

 

$30,290.50

 $11,500

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

Resolution Number MO/2020/131

 

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:

That the Māngere-Ōtāhuhu Local Board:

a)      grant the following application in Māngere-Ōtāhuhu Local Grants Round One 2020/2021.

 

LG2109-119

Poly X Limited

Towards venue hire for 10 days for the "Polynesian Night Markets" in Mangere.

$24,000.00

Grant

6 months

$14,490.00

 

Total

 

 

$24,000.00

 $14,490.00

Member Bakulich abstained from voting on LG2109-119 Poly X Limited

CARRIED

 

 

The Chair adjorned the meeting at 8.26 for a break and resumed at  8.32pm.

 

 

16

Road Name Approval for a New Private Road at Auckland Airport off Te Kapua Drive, Māngere

 

Resolution number MO/2020/132

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)      approve the name ‘Paitai Way’ for the new private road at Auckland Airport being constructed at the western end of Te Kapua Drive, Māngere, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60315725).

 

CARRIED

 

 

17

Community Empowered Approach to Alcohol Licensing

 

Resolution number MO/2020/133

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the report on Community Empowered Approach to alcohol licensing and advertising report (Attachment A).

 

CARRIED

 

 

 

 

 

 

 

 

 

18

Urgent Decision request to provide feedback on the Council's Council-Controlled Organisations (CCO) Review

 

Resolution number MO/2020/134

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:  

That the Māngere-Ōtāhuhu Local Board notes the following resolutions from the Urgent Decision on 26 August 2020:

a)         welcomes the findings and recommendations in the review of CCOs by the independent panel.

b)         welcomes the proposal in recommendation 34 on how to address CCO-local board engagement and request that this work be started as soon as possible; and further suggests

-     regular, frequent communication between the Chief Executives of CCOs and boards in order to build better working relations

-     that there is a focus on greater accountability of CCOs; while the board understands the need for efficiency in the CCO model, alongside is a critical need for transparency and public accountability.

-     that results from this review must lead to a new model that can demonstrate to local communities that the Council family entities that manage huge public resources are delivering with efficiency for them

c)         supports the recommendations to establish Māori responsiveness plan at the local board level and better tracking and reporting of progress on actions outlined in these plans.

d)         identify any views and preferences on the recommendation to approve a merger of two CCOs (namely Auckland Tourism, Events and Economic Development and Regional Facilities Auckland Limited).

e)         note that local boards will be able to provide input on the other relevant CCO review recommendations as they are further developed for implementation.

f)          provides views and preferences in the following table on the other findings and recommendations in CCO review.

 

Issue

Support/

Not support

Comment

1.

Note that the review stated that all 64 recommendations should be considered as a package.  Support all the recommendations and the implementation of them as a package.

 

Support

 

2

Agree that success of the review will lie in its implementation, and request to be involved in the full life cycle of the implementation programme.

 

Support

 

3

Request more detailed information about how local boards will provide input to the process of setting expectations and strategic direction for the CCOs.

 

Support

The Māngere-Ōtāhuhu local board is of the view that its elected members are local leaders who are a critical link to our communities to ensure public accountability towards what is delivered through CCOs.

Local boards are the lever of influence in setting expectations and strategic direction for the CCOs to embed transparent practices for public accountability.

The Māngere-Ōtāhuhu local board supports revenue mechanisms (levers) being supported by localized direction and strategically applied towards harmonizing economic gain and community need.

The Māngere-Ōtāhuhu local board supports better localized engagement plans from CCOs, and these should be implemented as business as usual rather than something additional to engagement plans.

In setting the future direction for the investment of significantly large resources managed by CCOs, Auckland Council’s local boards must have a meaningful influence, for example, in areas such as town centre re-development, economic recovery, creating employment and improving business environment in the post-COVID scenario.

 

Local Board Specific Recommendations

4

Support the notion that recommendations 6, 34 and 53 will require more detailed input from local boards.

 

Support

The Māngere-Ōtāhuhu local board expects that the outcomes of the CCO review will lead to better working relationships which deliver results on the local board plans in meaningful ways.

5

Support the idea that regular monitoring is in place to evaluate whether the changes resulting from recommendation 53 are working effectively.

 

Support

The Māngere-Ōtāhuhu local board stresses the need for regular, meaningful communication with local boards. Such communication must be with an intent of gaining local perspectives to deliver better service outcomes in a fair and equitable manner.

6

Support the notion that CCOs should be more joined up in their approach to local activities

 

Support

Supports stronger working relationships between CCO directors and local boards, in particular, Panuku, ATEED and Auckland Transport.

7

Support the recommendation that reports from CCOs should be joined up in their reporting

 

Support

The Māngere-Ōtāhuhu local board supports the idea of a joined-up report, however this can only be meaningful if:

-     CCOs make a cultural shift in working with local boards to include a local board lens in their thinking.

-     Māngere-Ōtāhuhu local board asks that reports are at least quarterly

-     reports should include a section showing the forward plan in which the local opportunities are identified and for which boards are able to give inputs.

-     suggests the idea of a joint workshop of CCOs with local boards.

Notes that current 6-monthly reports are of not much value to boards as these are retrospective and do not allow for any strategic / directional influence by elected members. 

This is the Māngere-Ōtāhuhu local board’s starting point towards integrating strategies and a focused approach to delivering local board plans.

The Māngere-Ōtāhuhu local board supports revenue mechanisms (levers) being supported by strategic and localized direction and strategically applied towards harmonizing economic gain and community need.

The Māngere-Ōtāhuhu local board supports a better localized engagement plan that should be implemented as business as usual rather than something additional to engagement plans.

Merger of ATEED and RFA

8

Support / do not support the merger of RFA and ATEED.

 

Support

The move to serve better outcomes must include an intent to serve the southern area of Auckland; and Māngere-Ōtāhuhu  with its distinct Pasifika and Māori cultural identity, high youth population and unemployment.

That actions to develop opportunities for the Māngere–Otahuhu local board area ensure the area benefits and shares in the prosperity from international and national activities and events hosted in the Auckland region, e.g., Women’s World Soccer tournaments, Women’s Rugby, America’s Cup, and Super Rugby.

That the small scale local economy, economic growth in individual neighbourhoods, is critical to serve better outcomes. The adverse impact of COVID-19 in the south of Auckland gives evidence of the gap in focus on coordinated local economic development. The Māngere-Ōtāhuhu local board asks that future actions place a clear responsibility for framing and delivery on local economic development outcomes

9

Support the notion of a reduced number of CCOs that local boards and their communities need to interact with.

 

Support

 

 

10

Support / do not support the notion of bringing Auckland War Memorial Museum, Stardome and MOTAT into the merged entity.

 

Support

That strategic actions must deliver on service outcomes for the southern areas of Auckland and the Māngere-Ōtāhuhu community.

11

Support a more joined up approach with Eden Park Trust and look forward to providing input into a Stadia Strategy.

 

Support

 

12

Request involvement of local boards in discussions around developing guidance to CCOs on how to balance public and commercial interests

 

Support

The Māngere-Ōtāhuhu local board notes its strong concern that, while it appreciates the need for CCOs to operate at arms length, the refined model must address a balance between public and private interests.

Once again, it is about establishing transparency and accountability at all levels, as even at arm’s length entities  such as CCOs are using public resources.

The Māngere-Ōtāhuhu local board urges that the service outcomes of CCOs must address issues of equity in delivery, if public accountability is to be addressed through this review.

 

13

Welcomes discussion on how a merged RFA/ATEED will enhance the role of BIDs

 

Support

Specifically, an integrated framework to monitor and deliver on local economic development, including the role of Business Associations.

Panuku

14

Support recommendation 11 that council assumes responsibility from Panuku for identifying non-service properties to sell (excluding those in the CCO’s own unlock-and-transform areas)

 

Support

Supports the recommendation that council amends the Panuku constitution to make clear its twin purpose of redeveloping urban areas and managing the council’s non-service property

15

Support the need for a property strategy as outlined in recommendation 14.

 

Support

 

Other recommendations – note this is not an exhaustive list of all other recommendations in the report

16

Note recommendation 23 regarding the creation of a set of common key performance measures and request that local boards be able to provide input into how these are developed.

 

Support

The Māngere-Ōtāhuhu local board seeks clear accountability of CCOs through their KPIs and connecting these to delivery and performance at the level of local boards.

The transparency and accountability of CCOs towards the public demands  closer working with local boards, whose members are elected by the local people. The CCOs use a significant portion of public resources and KPIs are a lever to use to demonstrate accountability at the grassroot level.

17

Note that recommendations 20, 25, and 30 from the review, and recommendation (e) from staff to the Governing Body will require additional staff at a time when the council is reducing staff numbers and request a commitment from the Chief Executive that staff will be made available for this project.

 

Support

 

18

Support recommendation 41 and request that IT systems be updated and aligned to ensure that an up to date directory of staff including all CCO staff is available to all.

 

Support

 

19

Support recommendation 43 that CCO boards need to become more diverse, and request that the recommendation is implemented more broadly to encompass that board members should have experience working with local communities.

Support

The Māngere-Ōtāhuhu local board has a strong concern that the CCO boards do not mirror the ethno-cultural diversity of Auckland. In delivering outcomes for Māori, Pacific and our many diverse communities, the composition of the CCO boards need to display the experience, insights and perspective of all parts of the community.

A diverse membership on CCO boards would be a strength.

20

Note recommendation 44 regarding setting a tone for organizational culture and request more detailed information on how a culture change will be implemented at Auckland Transport, particularly in the context of emergency budgets.

 

Support

Elected members, representing the public, have a key role in shaping the strategic direction of CCOs decision making structure. 

21

Support/endorse the recommendations 26, 50 and 59 regarding induction and training and note the reduced staff/budget of the team that delivers these programmes.

 

Support

 

22

Request more information about recommendation 62 regarding “shared services” and whether this will include introducing IT and HR systems that are consistent and/or compatible across the council family.

 

Support

Work towards a more cost-effective model if business models have similar outcomes bringing value for money for rate payers.  

23

Note that the recommendations do not address the question of whether Governing Body members should be Auckland Transport board members.

Support

The Māngere-Ōtāhuhu local board notes its concern that this is a significant gap and needs to be addressed as it is a key lever for public accountability.

Having elected members on CCO boards can further progress localised needs and help CCOs further understand the Auckland Council governance model.

The Māngere-Ōtāhuhu local board views a CCO with a diverse board or committee as a strength, and these bodies must represent Auckland’s diversity by having different people with different backgrounds, views and skills on the CCO boards.

24

Request that the implementation programme looks at the planning cycles for Auckland Council and CCOs and how they can be better aligned.

Support

The management of the planning process needs to be more transparent and with clear connections to the Local Board Plans and Long-term Plan; to be more visible and have a clear local level lens on future planning and delivery priorities.

 

g)         appreciates the opportunity to provide feedback to the Governing Body and the Chair Lemauga Lydia Sosene would like to speak to the feedback on 27 August 2020 at the Governing Body meeting.

 

CARRIED

 

 

 

19

Project Streetscapes: Weed Management report

 

Resolution number MO/2020/135

MOVED by Chairperson L Sosene, seconded by Member M Kolo:  

That the Māngere-Ōtāhuhu Local Board:

a)         note its feedback on the recommended approach to a standardised methodology to managing weeds on footpaths, berms and the kerb and channel across more than 5000km of urban roads, as follows:

i.                       support the recommendation for a combination of plant-based herbicide with spot spraying of glyphosate for difficult to manage weeds.

 

ii.                     noting that the standardisation move will reduce spot spraying of glyphosate for weed management in the Māngere-Ōtāhuhu Local Board Area, as this is one of the areas where spot spraying of glyphosate occurs; and the recommended approach will use plant-based herbicide therefore reduce use of glyphosate. 

iii.                   note that the proposed approach is estimated to lead to a reduction in glyphosate, carbon emissions and water usage across the region while achieving effective control; and that this approach is estimated to be achievable within existing operational budgets.

iv.                    is in support of actions to combat climate change, also a priority in its draft Local Board Plan 2020 outcome of “Protecting our environment and heritage for future generations.”

v.                     a priority ranking to minimize the following (1=high to 3=low) for weed management in the road corridor on footpath and kerb and channel in the table below:

·         Synthetic herbicide (glyphosate)

1

·         Plant- based – herbicide (fatty acids)

3

·         Carbon emissions

1

·         Water usage

1

·         Cost (budget for weed management)

2

 

vi.                    request that a communication plan to promote the “no-spray” register, supporting residents who conduct weed control on their property boundaries; communication that is easy to understand, accessible via different channels and in multiple languages for local community of Māngere-Ōtāhuhu.

CARRIED

 

 

20

Governance Forward Work Calendar

 

Resolution number MO/2020/136

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That the Māngere-Ōtāhuhu Local Board:

a)      notes the Governance Forward Work Calendar.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

21

Māngere-Ōtāhuhu Local Board Workshop Notes

 

Resolution number MO/2020/137

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the workshop notes from the workshops held on 5, 12 and 26 August 2020.

 

 

CARRIED

 

 

22

Auckland Counil's Year End and Quarterly Performance Report: Māngere-Ōtāhuhu Local Board for quarter four 2019/2020

 

Resolution number MO/2020/138

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the performance report for the financial quarter four and year ending 30 June 2020.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2019/2020 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 30 September 2020.

c)      note that COVID19 has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities because:

i)       asset based services were significantly impacted. Regional and community facilities were either fully or partially closed.

ii)      spending on contracts was restricted to essential services only.

d)      note that quarter three reporting was not supplied to the local board as there was limited capacity to access information.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

23

Local Board Annual Report 2019/2020

 

Resolution number MO/2020/139

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:  

That the Māngere-Ōtāhuhu Local Board:

a)      adopt the 2019/2020 Māngere-Ōtāhuhu Local Board Annual Report as set out in Attachment A.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 29 October 2020.

c)      note that the draft 2019/2020 Māngere-Ōtāhuhu Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020.

 

CARRIED

 

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

25        Procedural motion to exclude the public

Resolution number MO/2020/140

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:  

That the Māngere-Ōtāhuhu Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Jestine Joseph, Lead Financial Advisor be permitted to remain for Confidential Items 22, 23 and C1 after the public has been excluded, because of their knowledge of Finance, which will help the Māngere-Ōtāhuhu Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

22        Auckland Counil's Year End and Quarterly Performance Report: Māngere-Ōtāhuhu Local Board for quarter four 2019/2020 - Attachment b - Financial section

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.
In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

23        Local Board Annual Report 2019/2020 - Attachment a - Draft 2019/2020 Māngere-Ōtāhuhu Local Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

 In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2020 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange..
Review Date: 30/10/2020.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       Statement of proposal for a new Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.  This is a date after which a final version of the bylaw is approved by the Regulatory Committee.

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.  This is a date after which a final version of the bylaw is approved by the Regulatory Committee.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

8.45pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

 

8.50pm            The public was re-admitted.

 

restatementS

 

 

C1

Statement of proposal for a new Navigation Safety Bylaw

 

c)         agree that the decision and report remain confidential until the Regulatory Committee recommends a statement of proposal for public consultation for a new navigation safety bylaw to the Governing Body.

 

   

Member Bakulich closed the meeting in a karakia

 

8.51pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Māngere-Ōtāhuhu Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................