I hereby give notice that an ordinary meeting of the Manurewa Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 17 September 2020

6:00pm

Manurewa Local Board Office
7 Hill Road
Manurewa
or via Skype for business

Either a recording or written summary will be published to the Auckland Council website

 

Manurewa Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Joseph Allan

 

Deputy Chairperson

Melissa Atama

 

Members

Anne Candy

 

 

Tabetha Gorrie

 

 

Rangi McLean

 

 

Glenn Murphy

 

 

Ken Penney

 

 

Dave Pizzini

 

 

(Quorum 4 members)

 

 

 

Rohin Patel

Democracy Advisor - Manurewa

 

10 September 2020

 

Contact Telephone: 021 914 618

Email: rohin.patel@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Manurewa Local Board

17 September 2020

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Grant Cairns                                                                                   5

8.2     Deputation - National Council of Women                                                          6

8.3     Deputation - Harleen Bhathal                                                                              6

8.4     Deputation - Keturah McKillop                                                                           6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                7

11        Manurewa Youth Council Quarter Three Update                                                       9

12        Governing Body Members' Update                                                                            15

13        Members' Update                                                                                                         17

14        Chairperson's Update                                                                                                 19

15        Auckland Transport Report September 2020                                                           21

16        Manurewa Local Grant Round One and Multi-Board Grant Round One 2020/2021 grant allocations                                                                                                          31

17        Good Food Road Map                                                                                                 47

18        Project Streetscapes: Weed Management report                                                    61

19        Urgent decision - Manurewa Local Board feedback on the findings and recommendations of the Independent Panel’s review of Auckland Council’s Council Controlled Organisations                                                                                         101

20        For Information: Reports referred to the Manurewa Local Board                       109

21        Manurewa Local Board Governance Forward Work Calendar - September 2020 111

22        Manurewa Local Board Workshop Records                                                           115

23        Auckland Council’s Year End and Quarterly Performance Report: Manurewa Local Board for quarter four 2019/2020                                                                             125

24        Local Board Annual Report 2019/2020                                                                    155  

25        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

26        Procedural Motion to Exclude the Public                                                               159

23        Auckland Council’s Year End and Quarterly Performance Report: Manurewa Local Board for quarter four 2019/2020

b.      Financial performance report                                                                         159

24        Local Board Annual Report 2019/2020

a.      Draft 2019/2020 Manurewa Local Board Annual Report                              159

C1       Statement of proposal for a new Navigation Safety Bylaw                                  159  

 


1          Welcome

 

A board member will lead the meeting in prayer.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Manurewa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 20 August 2020, as true and correct.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Grant Cairns

Te take mō te pūrongo

Purpose of the report

1.       Grant Cairns would like to speak to the board about Auckland Transport and inorganic rubbish collections.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      thank Grant Cairns for his attendance.

 

 

 

8.2       Deputation - National Council of Women

Te take mō te pūrongo

Purpose of the report

1.       Judi Goldsworthy from the Manukau Branch of the National Council of Women would like to talk to the board about their organisation and how the amalgamation of Auckland’s Councils has made a difference.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      thank Judi Goldsworthy for her attendance.

 

 

 

8.3       Deputation - Harleen Bhathal

Te take mō te pūrongo

Purpose of the report

1.   Harleen Bhathal will present to the board about attending the Tokyo Experience Programme which was funded through the Manurewa Local Board’s Rangatahi Youth Scholarships. 

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      thank Harleen Bhathal for their attendance.

 

 

 

8.4       Deputation - Keturah McKillop

Te take mō te pūrongo

Purpose of the report

1.   Keturah McKillop will present to the board about studying Equine Behaviour which was funded through the Manurewa Local Board’s Rangatahi Youth Scholarships. 

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      thank Keturah McKillop for their attendance.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Manurewa Local Board

17 September 2020

 

 

Manurewa Youth Council Quarter Three Update

File No.: CP2020/12298

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide the opportunity for the Manurewa Youth Council to update the Manurewa Local Board on matters they have been involved in.

Whakarāpopototanga matua

Executive summary

2.       The Manurewa Youth Council will provide a written update on their actions and achievements from the past three months.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive the Manurewa Youth Council quarterly update.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

7 September 2020, Manurewa Youth Council - Quarter Three Update

11

      

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

17 September 2020

 

 


 


 


Manurewa Local Board

17 September 2020

 

 

Governing Body Members' Update

File No.: CP2020/12088

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the local ward area Governing Body Members to update the local board on Governing Body issues they have been involved with since the previous local board meeting.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides for Governing Body Members to update their local board counterparts on regional matters of interest to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive verbal updates from Councillors Angela Dalton and Daniel Newman.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

17 September 2020

 

 

Members' Update

File No.: CP2020/12089

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for members to update the Manurewa Local Board on matters they have been involved in over the last month.

Whakarāpopototanga matua

Executive summary

2.       An opportunity for members of the Manurewa Local Board to give a written or verbal update on their activities for the month.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive the update from members.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

17 September 2020

 

 

Chairperson's Update

File No.: CP2020/12090

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Manurewa Local Board Chairperson to update the local board on issues he has been involved in.

Whakarāpopototanga matua

Executive summary

2.       An opportunity for the Manurewa Local Board Chairperson to update the local board on his activities over the last month.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive the verbal report from the Manurewa Local Board Chairperson.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

17 September 2020

 

 

Auckland Transport Report September 2020

File No.: CP2020/12302

 

  

Te take mō te pūrongo

Purpose of the report s

1.       To receive the Auckland Transport report to the Manurewa Local Board for September 2020.

Whakarāpopototanga matua

Executive summary

2.       Each month, Auckland Transport provides an update to the Manurewa Local Board on transport-related matters, relevant consultations in its area, Local Board Transport Capital Fund (LBTCF) projects and decisions of Auckland Transport’s Traffic Control Committee.

3.       Auckland Transport’s monthly update is attached to this report as Attachment A.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive the Auckland Transport September 2020 update.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Auckland Transport monthly update report to the Manurewa Local Board - September 2020

23

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

17 September 2020

 

 


 


 


 


 


 


 


Manurewa Local Board

17 September 2020

 

 

Manurewa Local Grant Round One and Multi-Board Grant Round One 2020/2021 grant allocations

File No.: CP2020/12211

 

  

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline applications for Manurewa Local Grant and Multiboard Round One 2020/2021.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received for the Manurewa Local Grant Round One and Multi-Board Local Grant Round One 2020/2021 as provided in Attachments B and C.

3.       The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2019/2020 on 21 May 2020 (MR/2020/57) provided in Attachment A. The document sets application guidelines for contestable community grants submitted to the local board.

4.       The Manurewa Local Board set a total community grants budget of $194,817 for the 2020/2021 financial year.

5.       For Manurewa Local Board Grant Round One 2020/2021 a total of 30 local grant applications and nine multi-board applications were received, requesting a total amount of $231,188.19

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      agree to fund, part-fund or decline each application in Manurewa Local Grant Round One 2020/2021

 

Table One: Manurewa Local Grant Round Two 2020/2021 applications

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2110-102

Manurewa Tennis Club Incorporated

Sport and recreation

Towards the resurfacing of the Manurewa tennis courts.

$40,907.00

Eligible

LG2110-104

LeeAnn Ah Chong

Sport and recreation

Towards the costs of a sound system for reggaeton classes with "Poly Swagg Zumba".

$2,300.00

Eligible

LG2110-105

Auckland southern District Chinese Association Incorporated

Arts and culture

Towards event costs, transportation, audit fees and office stationery for Christmas, Chinese New Year and New Zealand Multicultural festivals attended by the Auckland Southern District Chinese Association.

$4,939.00

Eligible

LG2110-106

Sri Lanka Badminton Association Incorporated

Sport and recreation

Towards shuttlecocks costs for the badminton club.

$1,506.50

Eligible

LG2110-107

Counties Manukau Gymnastics Incorporated

Sport and recreation

Towards the purchase of a toasted sandwich maker.

$1,200.00

Eligible

LG2110-109

Blue Light Ventures Incorporated

Community

Towards costs for two young people from the local board area to attend a life skills camp for a week, including accommodation food, activities, transportation.

$869.56

Eligible

LG2110-110

Mountains to Sea Conservation Trust

Community

Towards "Kayak Days" including sea kayaks and workshop costs.

$9,000.00

Eligible

LG2110-112

Dance Therapy NZ

Arts and culture

Towards venue hire, marketing, facilitation, coordination, client support and liaison and materials for the “Arts 4 Us South" workshops in Manurewa.

$4,000.00

Eligible

LG2110-115

Life Education Trust Counties Manukau

Community

Towards costs of the health and wellbeing programme at Weymouth school.

$5,000.00

Eligible

LG2110-117

Southside Drama

Arts and culture

Towards the script photocopying and binding for the Southside Drama workshops and production.

$540.00

Eligible

LG2110-118

Community Groups Feeding the Homeless

Community

Towards rental costs for the "Waka of Caring Drop-in Centre" on 2 McAnnalley Street Manurewa.

$5,335.26

Eligible

LG2110-119

Dream Big Trust

Community

Towards wages, facilitation, coaching, administration, sports equipment, food, advertising, shade cover, chairs and self-defence lessons for the “Dream Big in the Park” programme.

$11,180.00

Eligible

LG2110-120

The Royal New Zealand Foundation of the Blind

Arts and culture

Towards bookshelves at the youth library at Homai school in Manurewa.

$10,176.35

Eligible

LG2110-121

Youthline Auckland Charitable Trust

Community

Towards the Manurewa area share of “Youthline Auckland Charitable Trust” annual costs.

$5,000.00

Eligible

LG2110-122

Netball Manurewa Incorporated

Sport and recreation

Towards upgrade costs for the organisation’s website.

$2,182.50

Eligible

LG2110-124

Communicare CMA Auckland Incorporated

Community

Towards venue hire at the Manurewa friendship centre for the older persons programme.

$2,400.00

Eligible

LG2110-125

All Seasons Community Sports Trust

Sport and recreation

Towards supermarket vouchers for facilitators, sports equipment, balls, cones, bibs and whistles.

$3,402.54

Eligible

LG2110-126

Huelo 'oe 'amanaki lelei Charitable Trust

Community

Towards “Matalaho'ata Homework Centre” programme costs, including stationery, a projector, musical instruments advertising and venue hire costs.

$5,000.00

Eligible

LG2110-127

South Auckland Pickleball Club

Sport and recreation

Towards pickleball netting for courts in Manurewa.

$1,000.00

Eligible

LG2110-128

The Render Gathering

Community

Towards "Hangout" costs including venue hire, projector, laptop, blue tooth portable speakers, advertising, a tear drop banner, printing of flyers, water, food and petrol vouchers.

$18,641.25

Eligible

LG2110-131

Manukau New Life Community Trust

Community

Towards food costs for food parcels for families in need and the homeless

$1,500.00

Eligible

LG2110-132

Rawiri Residents' Association

Environment

Towards cost of hiring the cage from Reclaim Limited, and for paper and packaging waste.

$1,110.00

Eligible

LG2110-133

Te Kura Akonga o Manurewa

Arts and culture

Towards piupiu, travel uniforms, catering, and travel costs for the regional kapa haka competition.

$17,080.00

Eligible

LG2110-134

EveryBody is a Treasure Charitable Trust

Arts and culture

Towards facilitation costs of the "Click Happy" photography programme in Manurewa schools.

$10,000.00

Eligible

LG2110-135

Te Waka Uea Playgroup

Arts and culture

Towards venue hire, Kiribati learning resources and promotional material.

$1,000.00

Eligible

LG2110-136

YMCA North

Community

Towards workshop costs, uniforms, camping equipment, transportation, graduation day expenses, venue hire and volunteer costs.

$10,000.00

Eligible

LG2110-137

Mountfort Park Water Polo Club

Sport and recreation

Towards costs for coaching for players ranging from under 12's to seniors.

$5,000.00

Eligible

LG2110-139

Totara Park Mountain Bike Club Incorporated

Sport and recreation

Towards track maintenance costs, tools and materials, contract labour hire, a digger and equipment.

$10,000.00

Eligible

LG2110-140

Manurewa Croquet Club incorporated

Sport and recreation

Towards lawn mowing costs for the croquet club.

$2,000.00

Ineligible

LG2110-141

Mafutaga Samoa Manurewa

Community

Towards training t-shirts and training jackets, pairs of shoes and a speaker set for Zumba classes.

$6,703.25

Eligible

Total

 

 

 

$198,973.21

 

 

b)         agree to fund, part-fund or decline each application in Manurewa Multi-Board Local Grant             Round One 2020/2021

 

Table Two: Manurewa Multi-Board Local Grant Round One 2020/2021 applications

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

MB2021-109

The Parkinson's New Zealand Charitable Trust

Community

Towards the salary of three Auckland Parkinson's community educators between November 2020 to November 2021

$3,000.00

Ineligible

MB2021-107

The Therapy Box

Community

Towards activity costs, materials, petrol and reimbursement for volunteers, for the “Diversional Therapy Care Boxes” project.

$2,500.00

Eligible

MB2021-110

Fahima Saeid

Community

Towards costs for the “Refugee Ball” including venue hire, artists, performers, sound system, food, transport and volunteer costs.

$2,500.00

Eligible

MB2021-123

The Middlemore Foundation for Health Innovation

Community

Towards wages for a change behaviour specialist.

$2,500.00

Eligible

MB2021-131

Victory Youth Group

Community

Towards “VGA Showdown” youth event, including venue hire, car parking, a screen, audio, lighting, labour and expenses.

$8,500.00

Eligible

MB2021-134

Community Think Limited

Community

Towards “Camp 2021” costs, including venue hire, food, and a donation for the presenter.

$2,000.00

Eligible

MB2021-135

The Dawson Trust

Community

Towards the “Dawson Lights Up” Christmas event, including sound equipment, disc jockey, artists, vouchers, barbeque, marquee hire, bouncy castle and administration costs.

$787.76

Eligible

MB2021-139

Babystart Charitable Trust

Community

Towards “Babystart Boxes”, including baby and mother items, toys books, packaging materials, logistics and courier costs.

$3,954.72

Eligible

MB2021-144

The Auckland King Tides Initiative
under the umbrella of The Institution of Professional Engineers New Zealand Incorporated

Environment

Towards the "King Tides" project including design and installation of gauge, data digitization and a public launch.

$6,472.50

Eligible

Total

 

 

 

$32,214.98

 

 

 

 

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The local board grants programme sets out:

·    local board priorities

·    lower priorities for funding

·    exclusions

·    grant types, the number of grant rounds and when these will open and close

·    any additional accountability requirements.

8.       The Manurewa Local Board adopted its grants programme for 2020/2021 on 21 May 2020 (MR/2020/57) and will operate four local grant rounds this financial year. 

9.       The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

10.     The Manurewa Local Board set a total community grants budget of $194,817 for the 2020/2021 financial year.

 

Tātaritanga me ngā tohutohu

Analysis and advice

11.     Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed. For example, under alert level two, only gatherings of up to 10 people outdoors and indoors can take place. Events and activities have been assessed according to these criteria.

12.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

15.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     Local boards are responsible for the decision-making and allocation of local board community grants. The Manurewa Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17.     Staff will provide feedback to unsuccessful grant applicants about why they have been declined to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

18.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Ngā Mātārae department has provided input and support towards the development of the community grant processes.

 

Ngā ritenga ā-pūtea

Financial implications

19.     The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

20.     The Manurewa Local Board has set a total community grants budget of 194,817 for the 2020/2021 financial year.

21.     In Manurewa Local Board Round One 2020/2021 a total of 30 local grant applications were received and nine multi-board applications were received, requesting a total amount of $231,188.19

22.     Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any additional financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

24.     Following the Manurewa Local Board allocating funding for local grants round one, grants staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Manurewa Local Board Grants Programme 2020/2021

43

b

Manurewa Local Grant Round One 2020/2021 - grant applications (Under Separate Cover)

 

c

Manurewa Multi-Board Grant Round One 2020/2021 - grant applications (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

17 September 2020

 

 


 


 


 


Manurewa Local Board

17 September 2020

 

 

Good Food Road Map

File No.: CP2020/12218

 

  

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Good Food Road Map provided in Attachment A as the strategic framework to encourage consistency in approach, efficiency in the use of available resources and increased collaboration to develop local food systems in the Manurewa Local Board area, that are regenerative, inclusive and resilient.

Whakarāpopototanga matua

Executive summary

2.       The Good Food Road Map’s main purpose is to help develop and establish sustainable local food systems, so all individuals and whānau have access to good food in order to improve community health and wellbeing. A sustainable local food system is a collaborative network that integrates sustainable food production, processing, distribution, consumption, and waste management in order to enhance the environmental, economic, and social health of a place, ensuring food security and nutrition.

3.       Adopting the Good Food Road Map supports the vision that everyone in Aotearoa New Zealand should be able to access good food at all times. Good food is food and beverages that are affordable, nourishing, appetising, sustainable, locally produced and culturally appropriate.

4.       The action highlights from the road map’s are:

·    supporting communities’ right to nourishing food and drink

·    supporting sustainable, self-determining, and mana-enhancing community participation in local food systems

·    supporting food systems to reflect the diverse and multi-ethnic society of Aotearoa-New Zealand

·    supporting individuals and whānau to take control of their food and drink intake via a food system where the best choice is the easiest choice

·    supporting all levels of the food system to be resilient, ensuring the supply of sufficient, adequate and accessible food to all, in the face of various and even unforeseen disturbances.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      adopt the Good Food Road Map as provided in Attachment A to the agenda report.

 

 

Horopaki

Context

5.       The Manurewa Local Board area and much of South Auckland are food swamps and/or food deserts. This means residents and its population have good access to bad food and bad access to good food. 

6.       Individuals and whānau in Manurewa like many in south Auckland are suffering from diet-related chronic diseases. 

7.       One in five deaths can be associated with bad diet. The leading diseases associated with diet related deaths in New Zealand are coronary heart disease, stroke, colon and rectum cancer.

8.       Those who live with diet-related diseases are more likely to experience poorer mental, social, and educational outcomes.

9.       Community, non-governmental, and non-profit organisations deliver a number of initiatives tackling the food system, particularly around urban production and food environments. However, many of these initiatives face obstacles including policy constraints, funding constraints and lack of influence or access to decision makers.

10.     There are also significant and complex underlying systemic issues that cannot be addressed by the community alone such as:

·    loss of productive land

·    unsustainable business practices

·    waste reduction

·    regulations that can lead to commercial interests favoured over community wellbeing

·    fragmented approaches to addressing the food system e.g. multiple stakeholders with shared interests working independently.

11.     The COVID-19 pandemic has seen growing discussion around the critical resource of food. And while New Zealand has an abundance of food produced from its land and seas, like many nations it still struggles with food security within its communities. 

12.     The Southern Initiative and Healthy Families South Auckland have been working to help navigate the issue of food insecurity and food dependency long before the pandemic by mapping, researching, and developing alternative initiatives based on SMEs and community input. The lockdown period has highlighted the need for resilient local food systems that can deliver food security and food sovereignty back to our communities.

13.     This is not an easy task due to the complexity of the food system. It requires different stakeholders working together, collaborating and co-creating to shift local food systems to better support our people, community, and environmental wellbeing. 

14.     The Good Food Road Map is a framework to help navigate this complexity, setting five targets as ideal scenarios towards food security and food sovereignty:

·    Individuals and whānau should all be able to meet their basic human rights to nourishing food and drink.

·    Individuals and whānau should be able to participate in their local food system in a sustainable, self-determining and mana enhancing way.

·    Our food system should reflect who we are as Aotearoa New Zealand.

·    Individuals and whānau should be able to take control of their food and drink intake.

·    All levels of the food system need to be resilient ensuring the supply of sufficient, adequate and accessible food to all.

15.     The actions outlined in the road map are summarised in the table below:

1

Supporting communities’ right to nourishing food and drink

 e.g increase of healthy plant-based food consumption (which involves eating more fruit, vegetables, nuts, and legumes, and for many, less food from animal sources

2

Supporting sustainable, self determining, and mana-enhancing community participation in local food Systems

e.g. working with iwi, community, businesses, public institutions and other organisations to develop a joint strategy for implementing these actions and achieving these goals inclusively and equitably

3

Supporting food systems to reflect the diverse and multi-ethnic society of Aotearoa-New Zealand

e.g.  working with local communities to revive and strengthen cultural food practices that are good for the people and the environment, and celebrates our unique diversity

4

Supporting individuals and whānau to take control of their food and drink intake via a food system where the best choice is the easiest choice 

e.g.

i) supporting urban/backyard food production and local/neighbourhood food collective/cooperative schemes

 

ii) talking with policymakers to ensure that schools, hospitals and other priority settings are supported to provide and promote healthier food as the default

5

Supporting all levels of the food system to be resilient ensuring the supply of sufficient, adequate and accessible food to all, in the face of various and even unforeseen disturbances

 e.g.

i) reducing food loss and waste through education and transformation of current practices

 

ii) incentivising local food production and supply chain to increase local demand and consumption

 

iii) supporting regenerative agriculture

 

16.     By adopting the Good Food Road Map, the Manurewa Local Board is incorporating this framework as a strategic tool and an action plan to develop a resilient local food system, tackling the issue of food insecurity and food dependency with a realistic approach.

Tātaritanga me ngā tohutohu

Analysis and advice

17.     The Good Food Road Map is a strategic framework that incorporates five ideal scenarios which can be adopted and operationalised nationally, regionally and locally to achieve food resilience.

18.     We recommend that the local board adopt the Good Food Road Map because it will help to strategically shift the conditions of systems change towards:

·    Food equality

·    Food sovereignty

·    Food culture and traditions

·    Food health and wellbeing

·    Food resilience.

 

19.     The Good Food Road Map can be used by departments across council to inform and support their current (and identify future) work programme activities relating to food security and food sovereignty.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20.      There is an urgent need for developing local food systems that are regenerative, inclusive and resilient. Food can play a critical role in driving systemic change. If food is produced, delivered, selected and consumed in a sustainable manner, it can improve individual and collective wellbeing, foster multiculturalism and social cohesiveness, build climate and community resilience, preserve and restore the natural environment, create jobs and regenerate communities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.     The Good Food Road Map includes input from staff in the office of the Council Chief Sustainability Officer, Environmental Services, Civil Defense – Resilient Communities, Waste Solutions, and Healthy Families.

22.     The Good Food Road Map has supported the strategic planning, and is serving as a collective framework for the Healthy Families NZ Kai Community of Practice, and the newly formed Auckland Council ‘Food Community of Practice’.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     The Good Food Road Map was presented to the Manurewa Local Board at a workshop in July 2020.

24.     The Good Food Road Map aligns well with Outcome 5 of the Manurewa Local Board Plan: We treasure our home, our community.

Tauākī whakaaweawe Māori

Māori impact statement

25.     The Good Food Road Map is committed to working towards food sovereignty and Māori aspiration is at the heart of this goal. Consulting with local Māori is a priority and our team will work closely with board members, local community leaders and council staff to ensure this happens.

Ngā ritenga ā-pūtea

Financial implications

26.     As a planning tool and strategic framework, there are no costs associated with adopting the Good Food Road Map.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     The Good Food Road Map is a plan to tackle local food insecurity. It aims to take a realistic approach, harness international experience and local knowledge, leverage existing resources from stakeholders, and work together to influence policy and behaviour change to achieve food security and food sovereignty in our communities.

28.     We have all the necessary evidence, facts and statistics showing how much people are physically, mentally, socially and culturally suffering from a broken global and local food system.

29.     The risk of doing nothing equals remaining with status quo and not challenging old paradigms, especially for our rangatahi and future generations.

30.     Adopting the Good Food Road Map is an opportunity to mitigate this risk and start transforming the local food system. 

31.     As leaders and opinion makers, the Manurewa Local Board can use this platform to support tailormade initiatives that align with the Good Food Road Map.  This can create a powerful movement towards a sustainable, equitable and reliable local food system, to mitigate the health, social, economic and environmental impact of food insecurity in our communities.

Ngā koringa ā-muri

Next steps

32.     The Southern Initiative and Healthy Families South Auckland team will help the board to implement the Good Food Road Map. This will be through liaising with community, internal council staff and external stakeholders, and through planning and advising in order to create and build a resilient food system in the Manurewa area.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Good Food Road Map

53

     

Ngā kaihaina

Signatories

Author

Julio Bin, Lead System Innovator – Food Systems, Healthy Families South Auckland

Authorisers

George Makapatama – Manager Healthy Families

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 



Manurewa Local Board

17 September 2020

 

 



Manurewa Local Board

17 September 2020

 

 


 


 


 


 


Manurewa Local Board

17 September 2020

 

 

Project Streetscapes: Weed Management report

File No.: CP2020/12723

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek feedback from local boards on the recommended regional methodology to edge and maintain weeds on footpaths, berms and the kerb and channel on more than 5000km of urban roads in the Auckland region.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council manages edges and weeds on footpaths, berms and the kerb and channel in the urban road corridor for statutory, asset protection, amenity, and health and safety outcomes.

3.       The service level for weed management on berms and in the kerb and channel is the same across Auckland. However, the methodologies for edging and weed control on hard surfaces, of either plant-based, synthetic herbicides or thermal, e.g. hot water/steam, differ between local board areas. In some cases, different methods are used within the same local board boundaries. This reflects the continuation of legacy council approaches.

4.       In April 2019, Auckland Transport transferred services and budget to the council’s Community Facilities department to manage weeds within the road corridor on its behalf. Auckland Transport retains responsibility for the road corridor as per the Local Government Act 1974 and the Land Transport Act 1998.

5.       The transfer was completed as part of Project Streetscapes (which did not include the Hauraki Gulf Islands) and was a variation to the Community Facilities outcome-based maintenance contracts. Part of the project included developing recommendations for a regionally consistent approach for edging and weed control on hard surfaces in the road corridor.

6.       Community Facilities has continued with the legacy approach to weed control while completing a review of weed management methodologies. The scope of the review and recommendations are for edging and weed control on hard surfaces within the urban road corridor, excluding the Hauraki Gulf Islands. Rural roads are not included due to differences in population, roading infrastructure and land use in rural areas.

7.       The evaluation criteria for the review’s recommendations include environmental impacts, community input, the council’s commitment to reduce carbon emissions in Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan and the objectives of the council Weed Management Policy for effective, efficient, and sustainable outcomes.

8.       A council People’s Panel survey was conducted in October 2019 as one mechanism to gauge how Aucklanders feel about managing weeds on footpaths and kerbs. The results are provided in Attachment A.

9.       The recommendation of this review is for a combination of plant-based herbicide with spot spraying of glyphosate for difficult to manage weeds. This is estimated to lead to a reduction in glyphosate, carbon emissions and water usage across the region while achieving effective control. This approach is estimated to be achievable within existing operational budgets.

10.     Feedback is sought from local boards to be included in the recommendation to the Governing Body on a standardised approach for edging and weed control on hard surfaces in the road corridor as outlined in Attachment B. This will be presented at the Environment and Climate Change Committee on 12 November 2020.

11.     Should a local board choose to utilise alternative methodologies to those agreed, they have the option of using locally driven initiative (LDI) funding to cover the cost difference between the agreed regional weed management method and the alternative.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      provide feedback on the recommended approach to a standardised methodology to managing weeds on footpaths, berms and the kerb and channel across more than 5000km of urban roads.

 

 

Horopaki

Context

12.     Community Facilities carries out edging and weed management on footpaths, berms and the kerb and channel across more than 5000km of Auckland urban roads. This is done for asset protection and amenity, as well as health and safety outcomes, including:

·        preventing root intrusion causing damage to the road surface, kerb and channel, footpaths and other road assets

·        ensuring vegetation growing in the kerb and channel does not interfere with water flow

·        ensuring the safety of pedestrians and road users by maintaining clear sight-lines and minimising trip hazards

·        maintaining the streetscape in a tidy and aesthetically pleasing condition.

13.     Auckland’s moderate and wet climate makes the area particularly vulnerable to the detrimental effects of weeds. The climate causes vigorous growth, easy establishment, and increased infestation of weeds. The road corridor provides a dynamic environment for the spread of weeds including through vehicle and water dispersal.[1]

14.     Uncontrolled weeds on footpaths and the kerb and channel cause damage that can lead to increased repairs and renewals with a funding and environmental impact. This damage may create trip hazards, putting people at risk.

15.      Agrichemicals are used for edging and weed control in the urban road corridor. Edging is required on both sides of the road, which is over 10,000km of footpaths and berms. The Auckland Council Weed Management Policy guides the use of herbicide by the council and supports best practice weed control.[2] All agrichemical use must follow the rules of the Unitary Plan, which ensures that, when used correctly, agrichemicals can make a positive contribution to sustainable land use.[3]


 

16.     The outcome-based contract specifications for the road corridor do not permit herbicide application outside schools or early learning services on days that these institutions are in use. There are limitations on the time of spraying in urban areas and the contract specifications include instructions to not complete weed control where the berm is clearly being maintained by the adjacent property owner.[4]

17.     All of Auckland is covered by a ‘no-spray register’ for berms adjacent to private property. Any resident who agrees to manage weeds to a specified standard can apply to ‘opt out’ of weed management completed by the council, through recording their intent on the no-spray register. Residents can register through a dedicated form on the council website or through the council call centre.

Tātaritanga me ngā tohutohu

Analysis and advice

Weed management in the road corridor

18.     The service level outcomes for weed management on berms and in the kerb and channel are the same across Auckland. However, the methodologies for their maintenance, of either plant-based, synthetic herbicides or thermal, e.g. hot water/steam, differs between local board areas. In some cases, different methods are used within the same local board boundaries. These differences reflect the weed control methods and herbicides that were used by the legacy councils prior to amalgamation.

19.     In April 2019, Auckland Transport transferred services and budget to the council’s Community Facilities unit to manage weeds within the road corridor. Auckland Transport retains responsibility for the road corridor as per the Local Government Act 1974 and the Land Transport Act 1998.

20.     Weed management on footpaths, berms and the kerb and channel is now part of the outcome-based Full Facilities contract for streetscapes. These include pest plant control, mowing, town centre cleaning, and waste removal completed on behalf of Auckland Transport.

21.     Community Facilities has continued with the legacy approach for edging and weed control on hard surfaces, while completing a review of the methodologies with a view to making recommendations to the Environment and Climate Change Committee for a consistent regional approach. The scope of the review and recommendations is only for the urban road corridor and does not include rural areas or the Hauraki Gulf Islands. This reflects the differences in population, roading infrastructure and land use in rural areas.

Comparison of weed management methodologies

Synthetic herbicide – glyphosate

22.     The synthetic herbicide used for edging and weed management on footpaths, berms and the kerb and channel in the urban road corridor in Auckland is glyphosate. Glyphosate is used by the council for weed management on parks and reserves, and by most road controlling authorities in New Zealand to control vegetation in the road corridor.[5]

23.     Glyphosate is a low toxicity broad-spectrum non-selective herbicide which is particularly effective on broadleaf weeds and grasses. Glyphosate is a systemic herbicide that is absorbed through green plant tissue and is then translocated throughout the plant, including the root system, to kill the entire plant.[6]

24.     Glyphosate is diluted with water and applied via foliar spray with a small left-hand steer vehicle in the urban road corridor. It is the most cost-effective method as it needs to be applied less frequently than other methods. In the urban road corridor, spot spraying with glyphosate typically occurs six times per year to achieve the desired level of service.

25.     There is some community and international debate about the health risk of glyphosate with several regions no longer using, or minimising the use of, glyphosate for weed control in public areas.

26.     Auckland Council’s agrichemical use is guided by the New Zealand Environmental Protection Agency (EPA) in their role as the regulator of hazardous substances in New Zealand. The EPA gathers information from multiple credible sources when deciding whether substances are safe to use. The EPA has granted approval for the use of glyphosate-containing substances in accordance with the EPA code of practice. Should the EPA change their position on glyphosate, the council would respond appropriately.

27.     In October 2019 the EPA stated the following:

Products containing glyphosate are considered safe, provided that all of the rules around their use are followed. …We are aware that some reports linking glyphosate to health impacts are causing concern. We are in alignment with the vast majority of regulatory bodies around the world – including in the European Union, United States, Australia and Canada - which agree that glyphosate is unlikely to cause cancer.[7]

28.     For all agrichemical use, the council complies with the Environmental Protection Agency Code of Practice (NZS 8409:2004 Management of Agrichemicals) for the storage, mixing, use, disposal and certification of contractors.

29.     Glyphosate is strongly absorbed into soil and has no residual activity.[8] Community Facilities only uses approved formulations of glyphosate, with no human hazard ratings, within the road corridor.[9] While the formulation being used within the road corridor is also approved for use in the aquatic environment, it does have a hazard rating for toxicity for aquatic life at high concentrations.[10] As per the Code of Practice, glyphosate is only used in appropriate weather conditions to minimise spray drift by rain and wind.

30.     A caution for the use of glyphosate is the development of resistance in some weed species.[11]

31.     Local boards that use spot spraying of glyphosate for weed management include Franklin, Henderson-Massey, Howick, Māngere-Ōtāhuhu, Manurewa, Ōtara-Papatoetoe, Papakura, Rodney, Waitākere Ranges, and Whau. All methodologies include some mechanical removal of weeds.

Plant-based herbicide

32.     Plant-based herbicides used in the urban road corridor include Biosafe and Bio Weed Blast. The active ingredient is a fatty acid which is a contact herbicide. When applied to weeds, it burns off the foliage, thus preventing or reducing seed production and restricting growth.

33.     As plant-based herbicides are not systemic, i.e. they do not kill down to the root, they must be applied more frequently than glyphosate to meet service levels. Although they can kill annuals, generally they will not kill longer-lived mature perennial weeds, as they re-sprout from specialised (e.g. rhizomes) root tissue after the foliage has been burned off. Fatty acid-based herbicides need to be applied to young or small plants for acceptable weed control.[12]

34.     Plant-based herbicides are diluted with water and applied via foliar spray with small left-hand steer vehicle in the urban road corridor, approximately 12 times per year. The exclusive use of plant-based herbicide is approximately three times more expensive than glyphosate because of the additional frequency and quantity of product required.[13] There is an additional cost consideration due to the corrosive impact of the fatty acid on equipment which needs to be replaced more regularly.

35.     While plant-based herbicides are inactivated on contact with the soil and have no residual activity[14], there is a health and safety risk to be managed by the operators. The active ingredient is an eye, skin and respiratory irritant. There is a strong notable odour from plant-based herbicide which can be, and has been, the source of complaints from the public.

36.     For all agrichemical use, the council complies with the Environmental Protection Agency Code of Practice (NZS 8409:2004 Management of Agrichemicals) for the storage, mixing, use, disposal and certification of contractors.

37.     Plant-based herbicide is approved for use in Auckland and has been used since prior to amalgamation. Although there are no restrictions imposed by the EPA for application within the road corridor, the products have a hazard rating for toxicity for aquatic life. Instructions from the manufacturer include applying when conditions are dry, and rain is not expected in the road corridor within the next two hours.[15]

38.     Local boards that use plant-based herbicide exclusively, include Albert-Eden, Puketāpapa, Waitematā (excluding the central business district), Waiheke and Ellerslie in Ōrākei. All methodologies include some mechanical removal of weeds.

Thermal – steam and hot water

39.     Thermal technologies include steam and hot water. Water heated to high temperatures is applied to weeds with a hose and lance to destroy the foliage. Thermal weed management leaves the roots primarily untreated.[16]

40.     Thermal technology requires significant water use, using between 10-12L of water per minute.[17] Non-potable water sources can be used to mitigate demand on treated water sources, however non-potable water is not currently available in most areas of Auckland. This leaves the implementation of this method vulnerable to water restrictions as we have seen in 2020.[18]

41.     This method utilises mobile diesel boilers to heat water to 98 degrees. Diesel boilers use up to 9L[19] of diesel an hour with associated carbon emissions of 24kg.[20] Thermal technology is more expensive than herbicide. A two-person team is required, and the application rate is slower as it requires a prolonged application to cover the foliage. Application speeds are approximately 1.1km/hr[21] for thermal compared to 1.8km/hr for herbicide.[22] Like plant-based herbicide, thermal weed management needs to be applied more frequently, approximately 12 times a year, to meet weed management service levels.

42.     Local boards that use thermal technology include Devonport-Takapuna, Kaipātiki, parts of Upper Harbour and Hibiscus and Bays. There is some use of spot spraying of glyphosate to address persistent weeds. All methodologies include some mechanical removal of weeds.

Thermal – hot foam

43.     A product called Foamstream has been trialled in Auckland in 2020. Foamstream is a soluble concentrate which is added to hot water to create a foam and has been used in the United Kingdom for weed management. [23] The foam acts as an insulator to keep the heat higher for longer. The manufacturer claims that the use of foam could reduce the frequency of treatment cycles compared to using steam/hot water alone. A review of the trial is currently underway and, if the product proves suitable, staff will seek approval from Auckland Transport and Healthy Waters for its use in the road corridor.

Combination of synthetic and plant-based herbicide

44.     This approach uses a combination of both glyphosate and plant-based herbicide. Plant-based herbicide is applied throughout the year to manage weeds, with the use of glyphosate by spot spraying at peak weed growing times on difficult to control weeds.

45.     An integrated approach results in a reduction of both products and provides more effective control of persistent weeds than by using plant-based herbicide alone. This methodology is used in the Auckland Botanic Gardens to reduce the use of glyphosate. The use of herbicide with a different mode of action in combination with glyphosate is one of the main strategies to avoid glyphosate resistance.[24]

46.     Local boards that use a combined approach include Maungakiekie-Tāmaki and Ōrākei (except for Ellerslie where only plant-based herbicide is applied). All methodologies include some mechanical removal of weeds.

Methodology comparison

47.     In 2015, a comparison of methodologies was completed and is provided in Attachment C. The data in the table was reviewed by Price Waterhouse Coopers (PWC) and the effectiveness, environmental and human health information was independently peer-reviewed by the firm AECOM.

48.     For the current review, further analysis was completed to estimate quantities of water, herbicide and operational carbon emissions per methodology. This reflects the council’s commitments within Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan[25], the Auckland water efficiency strategy and the Weed Management Policy. The data on herbicide volumes has come from contractor reporting for the urban road corridor (as the data includes pest plant control, the use for edging and hard surfaces is expected to be lower). Water usage and fuel consumption are from product specification sheets and supplier data. These are estimates only, with volumes of herbicide and water varying by area, season and weed levels.

49.     For the purpose of this review, updated supplier costings for a regionally consistent approach were requested. The difference in pricing for alternative methodologies compared to glyphosate was expected, reflecting the different frequencies and volume of product needed. For plant-based weed control to achieve similar outcomes, more frequent treatments are required than glyphosate, thereby increasing the costs of materials, labour and fuel. Thermal technology is applied at the same frequency as plant-based herbicide, 12 times a year, with a slower application rate requiring a two-person team. These are estimates only and may not include costs for change implementation e.g. purchase of machinery etc.


 

       Table 1: Comparison of estimated operational carbon emissions, volume of water, herbicide and cost per km per year for each weed management approach

Methodology

Carbon emissions[26]

Water usage

Herbicide

Active Ingredient

(kg)

Application rate

Cost

Glyphosate

(6x per year)

1.1kg

180L

1.8L

0.9kg glyphosate

 

1.8km per hour (single operator)

$783

Combination of plant-based/ glyphosate

(10x per year)

1.9kg

870L

0.7L of glyphosate & 8L of plant-based

0.4kg glyphosate

5.6kg fatty acid

1.8km per hour (single operator)

 

$1293


Plant-based herbicide

(12x per year)

2.3kg

1350L[27]

13.5L

9.5kg

fatty acid

1.8km per hour (single operator)

$2265

Thermal technologies – steam and hot water

(12x per year)

264kg

6545L

Approx. 0.5L of glyphosate

0.25kg

glyphosate

1.1km per hour (two operators)

$3485

 Auckland Council – People’s Panel survey

50.     In October 2019, a People’s Panel survey was conducted as one mechanism to gauge how Aucklanders view management of weeds on footpaths and kerbs. The survey was sent to 39,789 members of the People’s Panel. They were provided with the information on the council website on the different methodologies[28]. However, at the time of the survey, estimated emissions, volume of herbicide, and cost were not available.

51.     Of the 5686 respondents, 66 per cent stated that they ‘care’ about the weeds on our footpaths and kerbs. The results showed that 43 per cent of residents use synthetic herbicide (e.g. glyphosate) for weed management on their own property. Synthetic herbicide (e.g. glyphosate) was the least preferred method for weed management in the road corridor by 52 per cent of respondents.

52.     Nineteen per cent were willing to pay higher rates for the council to use alternatives to synthetic herbicide, 42 per cent were not willing to pay extra, and 36 per cent indicated they may be willing to pay more[29]. There were differences in responses by local board area as detailed in Attachment A (People’s Panel results by local board).

53.     There are members of the community that believe glyphosate should not be used by Auckland Council.

Regional review recommendation

54.     The review of methodologies to manage weeds in the urban road corridor takes into consideration the Auckland Weed Management Policy, Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan and community input.


 

Table 2: Summary of the advantages and disadvantages of the different weed management methodologies

Methodology

Advantages

Disadvantages

Synthetic herbicide – glyphosate

Low cost, low frequency of application, effective weed control

Reduced carbon emissions

Risk of community objection to the use of glyphosate

Restricted weather conditions for application

Herbicide resistance in some species

Plant-based herbicide

Reduction in glyphosate used by council for weed control

Immediate effect on weeds

Increased frequency and therefore a greater volume of herbicide compared to glyphosate

Plant-based herbicide is two to three times more expensive than glyphosate

The product is corrosive and has a strong odour

Restricted weather conditions for application

Thermal technology steam/hot water/hot water with a foam additive

Thermal technology does not use herbicide

Can be applied in any weather

Immediate effect on weeds

 

High water usage and carbon emissions

Spot spraying glyphosate is still required on high volume roads and to address persistent weeds

Thermal technology is more expensive than glyphosate

Combination of plant-based and synthetic herbicide, e.g. glyphosate

An estimated region-wide reduction in the use of glyphosate, carbon emissions and water use

Minimising the volume of agrichemical use across the region

Reduction in risk of plants developing glyphosate resistance

An increase in herbicide use in some local board areas

55.     The recommendation for a standardised methodology is a combination of plant-based herbicide with spot spraying of glyphosate for difficult weeds. This is estimated to lead to a reduction in glyphosate, carbon emissions and water usage across the region. There would be an increase in the use of plant-based herbicide. This approach is estimated to be achievable within current operational budgets.

56.     Thermal methodologies, including hot foam, could be used for sensitive areas but are not recommended for a region-wide approach due to their high emissions, water usage and cost. The exclusive use of plant-based herbicide is not recommended due to the additional volume of herbicide required and its cost.

57.     Local board feedback is sought on the standardised regional recommendation and on local priorities for weed control on footpath and kerb and channel as outlined in Attachment B. Local board priorities will be included for consideration by the Environment and Climate Change Committee on 12 November 2020.

Tauākī whakaaweawe āhuarangi

Climate impact statement

58.     Climate change adaptation – changes in Auckland’s climate may alter the prevalence and spread of weeds within the road corridor. In the future, different methodologies and products may need to be considered depending on weed species.

59.     Climate change mitigation – Auckland Council adopted Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan on 21 July 2020, which includes the reduction target for council to halve its carbon emissions by 2030 and reach zero net emissions by 2050.

60.     The choice of weed management methodologies has an impact on the council’s carbon emissions. The region-wide adoption of thermal would lead to an increase in carbon emissions at an estimated 1335 tons[30] or approximately 5 per cent of the council’s operational emissions for 2018/2019. This reflects the energy required to heat large volumes of water to 98 degrees with diesel boilers. The increase for the regional adoption of this methodology would impact on the council’s ability to meet the reduction targets of the Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

61.     Community Facilities undertakes the maintenance of green spaces within the road corridor under contract to and on behalf of Auckland Transport. Auckland Transport “manages and controls” the Auckland transport system as per the Local Government Act 1974 and the Land Transport Act 1998.

62.     Auckland Council adopted a Weed Management Policy for parks and open spaces in August 2013 (resolution number RDO/2013/137). The Weed Management Policy is to guide the management of weeds in Auckland’s parks and open spaces, including the road corridor.

63.     The recommendation for a standardised approach has been provided in consultation with Auckland Transport and with consideration of the objectives of the Weed Management Policy.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

64.     The recommendations of this report will have differing impacts on local boards (except the Hauraki Gulf local boards which are excluded from the regional approach) given the different approaches currently in place. This report is to request feedback from local boards regarding their priorities for an effective, efficient, and sustainable standardised regional weed management methodology.

65.     Should a local board choose to utilise alternative methodologies to those adopted as the region-wide approach, they are able to use locally-driven initiative (LDI) funding to cover the cost difference between the agreed regional weed management method and their preferred alternative.

Tauākī whakaaweawe Māori

Māori impact statement

66.     The recommendations of the review take into consideration the Weed Management Policy, with the objective to minimise agrichemicals, and Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Framework which were developed in consultation with mana whenua.

67.     An overview of the current methodologies and the priorities of the review were presented at the Infrastructure and Environmental Services Mana Whenua hui. The analysis and recommendations of the review will be presented to mana whenua for feedback in September 2020.

Ngā ritenga ā-pūtea

Financial implications

68.     Different methodologies to manage weeds have different financial implications. This reflects the associated costs of the methodologies to achieve weed management outcomes.

Table 3: Estimated cost of weed management methodologies per km per annum[31]

Methodology

Estimated cost per km (per annum)

Estimated cost (per annum) across 5055km

Synthetic herbicide, e.g. glyphosate

$783

$3,958,000

Combination of plant-based and synthetic herbicide

$1293

 

$6,536,115

Plant-based herbicide, e.g. biosafe

$2265

$11,499,575

Thermal technology steam/hot water

$3485

$17,616,675

69.     The recommended approach, a combination of plant-based herbicide and spot spraying of glyphosate for difficult weeds, is estimated to be able to be delivered within the existing operational budgets.

70.     To standardise thermal and plant-based methodologies across the region would require an increase in budget to meet weed management service levels. As there is no additional operational budget for streetscape maintenance, methodologies requiring additional expenditure could impact on other Full Facilities services delivered to local boards e.g. town centre and park maintenance, replanting of gardens, and ability to respond to a request for service.

71.     Should a local board choose to utilise alternate methodologies to those adopted as the region-wide approach, they could use LDI funding to cover the cost difference between the agreed regional weed management method and their preferred alternative.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

72.     The outcomes of this project have the following risks:

Options

Risk

Mitigation

No change

Continuing with legacy arrangements, with inconsistent funding

Communication on the rationale for any decision to continue with legacy weed management methodologies

Standardising a regional weed methodology

Depending on the choice of the methodology, there would be different environmental and social impacts, including community concern

Local board decision-making enables the prioritisation of funding for local priorities and the services that their communities most value

Ngā koringa ā-muri

Next steps

73.     Local boards provide feedback on the recommended approach to weed management in the kerb and channel and footpaths and rank their priorities for weed management in the road corridor.

74.     Once the feedback is received, it will be collated and included in a report to the Environment and Climate Change Committee on 12 November 2020.

75.     At the meeting of the Environment and Climate Change Committee, a decision will be made on the methodology to be applied across the Auckland region for weed management.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Results of October 2019 People's Panel survey

73

b

Local board feedback on weed management impact priorities

91

c

Weed control methodology table

95

Ngā kaihaina

Signatories

Author

Jenny Gargiulo - Principal Environmental Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Louise Mason - GM Local Board Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

17 September 2020

 

 

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17 September 2020

 

 

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17 September 2020

 

 

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17 September 2020

 

 

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17 September 2020

 

 

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17 September 2020

 

 

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17 September 2020

 

 

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Manurewa Local Board

17 September 2020

 

 

Urgent decision - Manurewa Local Board feedback on the findings and recommendations of the Independent Panel’s review of Auckland Council’s Council Controlled Organisations

File No.: CP2020/12322

 

 

Te take mō te pūrongo

Purpose of the report

1.       To notify the Manurewa Local Board of a decision made under the local board’s urgent decision-making process providing feedback and recommendations on the Independent Panel’s review of Auckland Council Controlled Organisations as provided in Attachment A.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      note the urgent decision to adopt the Manurewa Local Board’s feedback and recommendations on the Independent Panel’s review of Auckland Council Controlled Organisations as provided in Attachment A.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Signed Urgent Decision, Feedback and Recommendations

103

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

17 September 2020

 

 


 


 


 


 


 


Manurewa Local Board

17 September 2020

 

 

For Information: Reports referred to the Manurewa Local Board

File No.: CP2020/12087

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Manurewa Local Board to receive reports and resolutions that have been referred from the Governing Body committee meetings, Council Controlled Organisations, forums or other local boards for information.

2.       The following information was circulated to the local board:

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Council Controlled Organisation or Forum or Local Board

1

Notice of Motion - Member A Bonham - To support biodiversity in the Hauraki Gulf

13

16 June 2020

Waitematā Local Board

2

Council Controlled Organisation Review report feedback (continued)

18.1

20 August 2020

Hibiscus and Bays Local Board

3

Urgent decision - Papakura Local Board feedback on the Auckland Council Controlled Organisations Review findings

N/A

21 August 2020

Papakura Local Board

 

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive the following information from the Governing Body committee meetings, Council Controlled Organisations, forums or other local board meetings:

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Council Controlled Organisation or Forum or Local Board

 

1

Notice of Motion - Member A Bonham - To support biodiversity in the Hauraki Gulf

13

16 June 2020

Waitematā Local Board

 

2

Council Controlled Organisation Review report feedback (continued)

18.1

20 August 2020

Hibiscus and Bays Local Board

 

3

Urgent decision - Papakura Local Board feedback on the Auckland Council Controlled Organisations Review findings

N/A

21 August 2020

Papakura Local Board

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

17 September 2020

 

 

Manurewa Local Board Governance Forward Work Calendar - September 2020

File No.: CP2020/12303

 

  

Te take mō te pūrongo

Purpose of the report

1.       To present to the Manurewa Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2.       The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Manurewa Local Board is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

i)    ensuring advice on agendas and workshop material is driven by local board priorities

ii)   clarifying what advice is required and when

iii)   clarifying the rationale for reports.

4.       The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      note the Governance Forward Work Calendar.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Manurewa Local Board Governance Forward Work Calendar September 2020

113

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 



Manurewa Local Board

17 September 2020

 

 


Manurewa Local Board

17 September 2020

 

 


Manurewa Local Board

17 September 2020

 

 

Manurewa Local Board Workshop Records

File No.: CP2020/12305

 

  

Te take mō te pūrongo

Purpose of the report

1.       To note the Manurewa Local Board’s records for the workshops held on 6 August, 13 August and 27 August 2020.

Whakarāpopototanga matua

Executive summary

2.       Under Standing Order 12.1.1 the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month. However, the proceedings of a workshop shall record the names of members attending, the general nature of the matters discussed and the proceedings of the workshop. Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion. This report attaches the workshop record for the period stated below.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      note the Manurewa Local Board workshop records held on:

i)        6 August 2020

ii)       13 August 2020

iii)      27 August 2020.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

6 August 2020, Manurewa Local Board Workshop Record

117

b

13 August 2020, Manurewa Local Board Workshop Record

121

c

27 August 2020, Manurewa Local Board Workshop Record

123

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 


Manurewa Local Board

17 September 2020

 

 


 


 


Manurewa Local Board

17 September 2020

 

 


 


Manurewa Local Board

17 September 2020

 

 


 


Manurewa Local Board

17 September 2020

 

 

Auckland Council’s Year End and Quarterly Performance Report: Manurewa Local Board for quarter four 2019/2020

File No.: CP2020/12948

 

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Manurewa Local Board with an integrated quarterly performance report for quarter four, 1 April – 30 June 2020, and the overall performance for the financial year, against the agreed 2019/2020 local board work programme.

Whakarāpopototanga matua

Executive summary

2.       This report provides an integrated view of performance for the Manurewa Local Board and includes financial performance and delivery against work programmes for the 2019/2020 financial year.

3.       The COVID-19 pandemic has resulted in significant pressure on the council’s financial position. In response to the Ministry of Health’s orders and to ensure prudent financial management, the council’s focus and expenditure shifted to essential services. A pause on spending on non-essential services has had a significant impact on the delivery of work programme activities.

4.       Seventy-six activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. Seventeen activities were undelivered, cancelled, put on hold or deferred and 39 multi-year projects/activities have not progressed as expected during 2019/2020.

5.       Key activity achievements from the 2019/2020 work programme include:

·    completion of works on the Keith Park all-abilities playground

·    continued high usage of Manurewa Pool and Leisure Centre by groups benefitting from the board’s targeted entry fee subsidy

·    installation of rain tanks at Manurewa Marae.

6.       Key activities not delivered / not progressed as expected include:

·    Weymouth Boat Ramp not progressing as expected due to the need to undertake remedial works to correct structural defects and delays due to tidal conditions

·    programme delivery in libraries, leisure centres and at Nathan Homestead being unable to proceed as planned due to the effects of COVID-19

·    various events that were unable to be delivered due to the effects of COVID-19. These include Anzac Day Services, Manurewa Fun Run and Eye on Nature.

7.       Budgets of unfinished activities have been carried forward into 2020/2021 work programmes.

8.       The 2019/2020 financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 October 2020.


 

 

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive the performance report for the financial quarter four and year ending 30 June 2020

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2019/2020 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 30 October 2020

c)      note that COVID-19 has resulted in significant pressure on the council’s financial position and ability to deliver agreed 2019/2020 work programme activities because:

i)        asset based services were significantly impacted. Regional and community facilities were either fully or partially closed

ii)       spending on contracts was restricted to essential services only

d)      note that quarter three reporting was not supplied to the local board as there was limited capacity to access information.

 

Horopaki

Context

9.       The Manurewa Local Board has an approved 2019/2020 work programme for the following operating departments, teams and CCO:

·        Arts, Community and Events

·        Parks, Sport and Recreation

·        Libraries

·        Community Services: Service, Strategy and Integration

·        Community Facilities: Build Maintain Renew

·        Community Leases

·        Infrastructure and Environmental Services

·        Plans and Places

·        ATEED

·        The Southern Initiative.

10.     The graph below shows how the work programme activities meet Manurewa Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board’s outcomes, such as advocacy by the local board, are not captured in this graph.


 

Graph 1: work programme activities by outcome

11.     The COVID-19 pandemic has resulted in significant pressure on the council’s financial position and its ability to deliver agreed 2019/2020 work programme activities. In response to the orders made by Director General of Health on 25 March 2020 under s 70 of the Health Act 1956 the council’s focus and expenditure shifted to essential services only. Physical distancing requirements and measures to ensure prudent financial management meant that only essential activities and services could continue.

12.     Asset based services were significantly impacted as all regional and community facilities were either fully or partially closed depending on the Ministry of Health’s guidelines for each COVID-19 alert level.

13.     Spending on contracts was restricted to essential services while in Alert Level 4.  These restrictions were reviewed as alert levels changed.  There are currently no restrictions. However, there continues to be extra spending approvals in place to ensure prudent spending and delivery of value for money for ratepayers.

14.     Quarter three reporting was not supplied to the local board as council staff working from home during the lockdown had limited capacity to access information and systems which affected their ability to deliver reports in a robust and meaningful way.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

15.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that have been delivered as expected (completed by the end of July 2020) or multi-year activities which have progressed as planned (green), in progress but with issues that are being managed (amber), and activities that are undelivered or have significant issues (red) and activities that have been cancelled/deferred/merged (grey).


 

Graph 2: Work Programme by RAG status

16.     The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: work programme activity by activity status and department

Key activity achievements from the 2019/2020 work programme

17.     The key achievements in the delivery of the local board work programmes for 2019/2020, aligned to outcomes in the Manurewa Local Board Plan, include:

People in Manurewa are actively connecting everywhere, every day

·    Funding was awarded to 16 successful applications from the board’s Rangatahi Youth Scholarships and 14 successful applications from the board’s Lifelong Learning Scholarships.

·    Thirty-eight out of 46 planned active recreation activations were delivered across 13 locations with a total of 2,784 attendees. Eighty-four per cent of surveyed participants were very satisfied with the activations and 68 per cent were first time attendees.

·    The Keith Park all-abilities playground was completed in December 2019 and an official opening was held on 8 February 2020.


 

A prosperous local economy supporting local people

·    The Southern Initiative delivered Certificate of Approval (COA) security training and a Noho-based training programme. Ten young people achieved the COA certification, and 18 young people completed the five-day Noho-based training. Ngahere Communities – Mustard Seed was funded to document the young people’s journey during their Noho based training and to workshop video production skills to bring youth voices out via media.

·    Visits to Manurewa Pool and Leisure Centre from groups benefiting from the board subsidising entry fees included 7,893 people ages 65 and over, 23,868 adults supervising children and 2,536 people with disabilities.

Our environment is a source of pride and enjoyment for the community

·    Community-led waste minimisation initiatives included:

The Manukau Beautification Charitable Trust in collaboration with Clendon Pride, Kāinga Ora, Talking Trash, Be a Tidy Kiwi and the Neighbourhood Policing Team delivered three Good in the Hood community activations in identified hot spot areas in Manurewa

Te Awa Ora/Talking Trash conducted canvassing to book residents into Auckland Council's inorganic collection and engaged with residents about ways to minimise their waste

Te Awa Ora/Talking Trash upskilled seven local residents to undertake canvassing, designed and wrote two new flyers to assist residents booking the inorganic service, visited 647 households, made 26 bookings through Talking Trash, and 63 households were supported to book directly.

·    Two rain tanks were installed at Manurewa Marae and are operational on site, enabling non-potable water to be utilised in the laundry and toilet blocks.

Overview of work programme performance by department

Arts, Community and Events work programme

18.     In the Arts, Community and Events work programme, there are 18 activities that were completed by the end of the year or will be by end of July 2020 (green), two activities that are in progress but are delayed (amber), one activity that is significantly delayed, on hold or not delivered (red) and two activities that have been cancelled and deferred in quarter four (grey). There were no activities that were delayed or not delivered due to impacts other than COVID-19.

Parks, Sport and Recreation work programme

19.     In the Parks, Sport and Recreation work programme, there are six activities that were completed by the end of the year or will be by end of July 2020 (green), eight activities that are in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in quarter four (grey). There were no activities that were delayed or not delivered due to impacts other than COVID-19. 

Libraries work programme

20.     In the Libraries work programme, there are six activities that were completed by the end of the year or will be by end of July 2020 (green), one activity that is in progress but is delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in quarter four (grey). There were no activities that were delayed or not delivered due to impacts other than COVID-19.


 

Service Strategy and Integration work programme

21.     In the Service Strategy and Integration work programme, there are no activities that were completed by the end of the year or will be by end of July 2020 (green), one activity that is in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in quarter four (grey). There were no activities that were delayed or not delivered due to impacts other than COVID-19. 

Community Facilities: Build Maintain Renew work programme

22.     In the Community Facilities: Build Maintain Renew work programme, there are 31 activities that were completed by the end of the year or will be by end of July 2020 (green), 15 activities that are in progress but are delayed (amber), four activities that are significantly delayed, on hold or not delivered (red) and eight activities that have been cancelled and deferred in quarter four (grey).  Activities with significant impact other than COVID-19 are discussed below:

Table 1: Community Facilities activities with significant impact other than COVID-19

Activity name

RAG status

Activity status

Explanation and mitigation

Weymouth Boating Club - renew and improve boat ramp

Amber

Completed

This project was completed, however major defect corrections are required before the boat ramp can be signed off. Comparison of the completed structure to the design specifications has been completed to determine corrections.

The defects liability remedial works are underway, but tidal conditions are delaying works.

Manurewa Community Centre development

Amber

On hold

A strategic assessment is required to be able to progress the project.

Pitt Ave Reserve - renew bridge

Amber

In progress

On completion of preliminary design, a budget estimate revealed a significant funding shortage.

To resolve this, either additional funding will need to be sources, or an alternative design considered.

Manurewa Coastal Walkway Network - develop walkways (Heron Point)

Amber

On Hold

This line has been on hold due to the need to use this budget to deliver stage 2 of the Weymouth Boat Ramp.

Staff will workshop the scope of work for the remaining budget with the board.

Burundi Avenue Reserve - upgrade Puhinui inlet jetty

Amber

On Hold

This project is on hold awaiting budget allocation from Maori Outcomes in order to proceed to detailed design of structure and cultural narrative.

Next steps: Consult with Maori Outcomes on the options for the cultural narrative. Re-engage engineer to commence with detailed design of structure.

 

 

Community Leases work programme

23.     In the Community Leases work programme, there are nine activities that were completed by the end of the year or will be by end of July 2020 (green), seven activities that are in progress but are delayed (amber), four activities that are significantly delayed, on hold or not delivered (red) and one activity that has been cancelled and deferred in quarter four (grey).  Activities with significant impact other than COVID-19 are discussed below:

Table 2: Community Leases activities with significant impact other than COVID-19

Activity name

RAG status

Activity status

Explanation and mitigation

Clendon Community House, 60 Maplesden Drive, Clendon Park - Clendon Residents Group Incorporated / The Pride Project Charitable Trust

Amber

Deferred

This project has been deferred pending the renewal of the head lease between Kāinga Ora and Panuku Development Auckland which reaches final expiry on 30 June 2020.

Staff intend to progress this item in quarter one of the 2020/2021 work programme.

Ratavine Community House, 1 Rata Vine Drive, Wiri: RaWiri Residents Association Incorporated

Amber

Deferred

This project has been deferred pending the renewal of the head lease between Kāinga Ora and Panuku Development Auckland which reaches final expiry on 30 June 2020.

Staff intend to progress this item in quarter one of the 2020/2021 work programme.

Jellicoe Park, 40R Jellicoe Road, Manurewa: Lease to Manurewa Amateur Athletic & Harrier Club Incorporated

Amber

Deferred

Staff are waiting for the group to become a registered legal entity.

 

Staff anticipates the report to be presented in quarter one of the 2020/2021 work programme.

 

Infrastructure and Environment Services work programme

24.     In the Infrastructure and Environment Services work programme, there are five activities that were completed by the end of the year or will be by end of July 2020 (green), two activities that are in progress but are delayed (amber), one activity that is significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in quarter four (grey).  Activities with significant impact other than COVID-19 are discussed below:

Table 3: Infrastructure and Environment Services activities with significant impact other than COVID-19

Activity name

RAG status

Activity status

Explanation and mitigation

Tōtara Park ecological restoration

Amber

In progress

Plantings were delayed due to dry ground conditions caused by the drought.

This project has been approved to carry-forward $20,000 to quarter one, 2020/2021 for the final plantings for this project to be completed.

 


 

Plans and Places work programme

25.     In the Plans and Places work programme, there is one activity that was completed by the end of the year or will be by end of July 2020 (green), no activities that are in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in quarter four (grey). 

ATEED work programme

26.     In the ATEED work programme, there are two activities that were completed by the end of the year or will be by end of July 2020 (green), no activities that are in progress but are delayed (amber), one activity that is significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in quarter four (grey). There were no activities that were delayed or not delivered due to impacts other than COVID-19. 

The Southern Initiative

27.     In The Southern Initiative work programme, there is one activity that was completed by the end of the year or will be by end of July 2020 (green), no activities that are in progress but are delayed (amber), no activities that are significantly delayed, on hold or not delivered (red) and no activities that have been cancelled and deferred in quarter four (grey).

Deferred activities

28.     The Corporate and Local Board Performance team have identified projects from the local board’s locally driven initiatives (LDI) operational budget 2019/2020 where there was an agreed scope and cost which were not been delivered. These have been added to the work programme to be delivered in 2020/2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31.     This report informs the Manurewa Local Board of the performance for quarter ending 30 June 2020 and the performance for the 2019/2020 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

32.     The “Improving Māori Input into local board decision making project” continued to build and strengthen relationships between the local board and mana whenua. A hui with over 70 attendees was held in January at Ngāti Otara Marae. The hui brought representatives of the southern local boards together with mana whenua to gain understanding of Māori aspirations for consideration in drafting of the local board plans. Ngāti Whātua presented their 50-year strategic plan; Ngaati Whanaunga shared their strategic priorities; Te Ahiwaru Waiohua and Ngāti Tamaoho shared their aspirations. During quarter four, the monthly project delivery group met over Zoom during the COVID-19 rāhui. The reference group ratified their future work plan, including a hui for local boards to present to mana whenua on their draft local board plans. This was scheduled to take place in July 2020.

33.     The Nga Korero Matuku Rua professional development tool kit, which includes information about Manurewa Marae, is at its final stages before being published to the wider community. Te reo Māori, tikanga, manakitanga and whakawhanaungatanga are incorporated in the tool kit.

34.     The strategic broker supported the Manurewa Marae with links and resource information to assist in responding to the needs of families that had been impacted by the COVID-19 rāhui.

Ngā ritenga ā-pūtea

Financial implications

35.     This report is provided to enable the Manurewa Local Board to monitor the organisation’s progress and performance in delivering the 2019/2020 work programmes. There are no financial implications associated with this report.

Financial performance

36.     Auckland Council currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 October 2020. Due to these obligations the financial performance attached to the quarterly report is excluded from the public. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance by department’ section.

Ngā koringa ā-muri

Next steps

38.     The Emergency Budget was adopted on 30 July 2020. Work programmes for 2020/2021 were approved at the board’s business meeting on 20 August 2020.

39.     Delivery of the activities in the 2020/2021 work programme has commenced. There is a reduced timeframe to deliver these work programmes (10 months).

40.     As the delivery timeframe for the 2020/2021 work programmes is reduced, the reporting timeframe is likely to change.

41.     Resourcing of the 2020/2021 work programmes was based on the current staff capacity within departments. If changes to staff capacity have an impact on work programme delivery, this will be signalled to the local board at the earliest opportunity.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Work programme update

137

b

Financial performance report - Confidential

 

     

Ngā kaihaina

Signatories

Author

Robert Boswell - Local Board Advisor - Manurewa

Authoriser

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

 



Manurewa Local Board

17 September 2020

 

 


Manurewa Local Board

17 September 2020

 

 


Manurewa Local Board

17 September 2020

 

 


Manurewa Local Board

17 September 2020

 

 


Manurewa Local Board

17 September 2020

 

 


Manurewa Local Board

17 September 2020

 

 


Manurewa Local Board

17 September 2020

 

 


Manurewa Local Board

17 September 2020

 

 


Manurewa Local Board

17 September 2020

 

 


Manurewa Local Board

17 September 2020

 

 


Manurewa Local Board

17 September 2020

 

 


Manurewa Local Board

17 September 2020

 

 


Manurewa Local Board

17 September 2020

 

 


Manurewa Local Board

17 September 2020

 

 


Manurewa Local Board

17 September 2020

 

 


Manurewa Local Board

17 September 2020

 

 


Manurewa Local Board

17 September 2020

 

 



Manurewa Local Board

17 September 2020

 

 

Local Board Annual Report 2019/2020

File No.: CP2020/12464

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek local board adoption of the 2019/2020 Annual Report for the Manurewa Local Board, prior to it being adopted by the Governing Body on 29 October 2020.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Annual Report 2019/2020 is being prepared and needs to be adopted by the Governing Body by 29 October 2020. As part of the overall report package, individual reports for each local board are prepared.

3.         Auckland Council currently has a series of bonds quoted on the New Zealand Stock Exchange (NZX) Debt Market maintained by NZX Limited. As council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA), local boards may not release annual financial results in any form. Therefore, the attached annual report is being presented as confidential.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      adopt the 2019/2020 Manurewa Local Board Annual Report as set out in Attachment A

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 29 October 2020

c)      note that the draft 2019/2020 Manurewa Local Board Annual Report in Attachment A of the agenda report will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020.

 

Horopaki

Context

4.       In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the local board.

5.       In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of its local board plan.

6.       This story is particularly important this year in light of the impacts Covid-19 had on communities and the council in the third quarter of 2019/2020.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The annual report contains the following sections:

Section

Description

Mihi

The mihi relates to the local board area.

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

Local board members

A group photo of the local board members.

Our area

A visual layout of the local board area, summarising key demographic information and showing key projects and facilities in the area.

Performance report

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.

Funding information

Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Local flavour

A profile of either an outstanding resident, grant, project or facility that benefits the local community.

Tauākī whakaaweawe āhuarangi

Climate impact statement

8.       The Council’s Climate Change disclosures are covered in Volume four of the Annual Report and sections within the Summary Annual Report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

9.       Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

10.     Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

11.     The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2018-2028 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

12.     The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

13.     The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

14.     The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English, and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

15.     The next steps for the draft 2019/2020 Annual Report for the local board are:

·     Audit NZ review during August and September 2020

·     report to the Governing Body for adoption on 29 October 2020

·     release to stock exchanges and publication online on 30 October 2020

·     physical copies provided to local board offices, council service centres and libraries by the end of October 2020.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft 2019/2020 Manurewa Local Board Annual Report  - Confidential

 

Ngā kaihaina

Signatories

Author

Faithe Smith - Lead Financial Advisor

Authorisers

David Gurney - Manager Corporate Performance & Reporting

Kevin Ramsay - Acting Group Chief Financial Officer

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

      

 


Manurewa Local Board

17 September 2020

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Manurewa Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

23        Auckland Council’s Year End and Quarterly Performance Report: Manurewa Local Board for quarter four 2019/2020 - Attachment b - Financial performance report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

24        Local Board Annual Report 2019/2020 - Attachment a - Draft 2019/2020 Manurewa Local Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2020 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 


 

 

C1       Statement of proposal for a new Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

   



[1] Waitākere Ranges Strategic Weed Management Plan 2015

[2] Auckland Council Weed Management Policy

[3] E34 Agrichemicals and vertebrate toxic agents - Unitary Plan

[4] Streetscapes Specifications - 19 March 2019_

[5] Transport Authorities - Glyphosate use

[6] Novachem Manual - Glyphosate 510

[7] https://www.epa.govt.nz/news-and-alerts/latest-news/use-of-glyphosate-in-new-zealand/

[8] Novachem Manual - Glyphosate 510

[9] Product Label Green Glyphosate 510

[10] Supplementary material glyphosate

[11] http://resistance.nzpps.org/index.php?p=herbicides/glyphosate

[12] Vegetation management Trial 2002

[13] Review PwC Weed Management Cost

[14] Novachem – Bio Safe

[15] Information provided by Kiwicare

[16] Back to the future - electrothermal, systemic, weedkiller

[17] Water use from Weedtechnics A4-SW900-Product-Specifications and Foamstream M1200 – Weedingtech spec sheet.

[18] Watercare - Drought response

[19] Weedtechnics A4-SW900-Product-Specifications

[20] Measuring Emissions: a guide for organisations – Emission factors for stationary combustion fuels Diesel 1 litre = 2.66 kg CO2/unit

[21] Linear km covers both side of the road e.g 2.2km. (average walking speed of between 2.9 kilometres per hour (km/h) and 6.5 km/h).

[22] Review PwC Weed Management Cost 15092015

[23] Best Practice Guidance - Notes for Integrated and Non-chemical Amenity Hard Surface Weed

[24] http://resistance.nzpps.org/index.php?p=herbicides/glyphosate

[25] https://www.aucklandcouncil.govt.nz/environment/Pages/auckland-climate-action-plan.aspx

[26] Emissions from direct/production and electricity use, but not including “embodied” or “life cycle emissions”. These emissions do not include fuel for the boiler pump or motorized sprayer.

[27] Water use -Bio Blast

[28] https://www.aucklandcouncil.govt.nz/environment/plants-animals/pests-weeds/Documents/weedcontrolmethods.pdf

[29] People Survey - 2019

[30] 264 kg x 5,055km road corridor. This could be mitigated by the use of battery power, there are no options currently available in New Zealand

 

 

[31] Costings should not be treated a final pricing but as an indication of pricing differences between methodology.