Maungakiekie-Tāmaki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Maungakiekie-Tāmaki Local Board held via Skype for business, on Tuesday, 22 September 2020 at 10.00am. Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Chris Makoare

 

Deputy Chairperson

Debbie Burrows

 

Members

Don Allan

Joined at 10.38am

 

Nerissa Henry

 

 

Peter McGlashan

 

 

Maria Meredith

 

 

Tony Woodcock

 

 

ABSENT

 

Councillor

Josephine Bartley

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Maungakiekie-Tāmaki Local Board

22 September 2020

 

 

 

1          Welcome

 

The Chair opened the meeting with a karakia and welcomed everyone present.

 

2          Apologies

  

Resolution number MT/2020/122

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board:

 

a)         accept the apology from Member D Allan for lateness.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number MT/2020/123

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board: 

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 25 August 2020, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Dr Joe Williams

 

Resolution number MT/2020/124

MOVED by Deputy Chairperson D Burrows, seconded by Chairperson C Makoare:  

That the Maungakiekie-Tāmaki Local Board:

a)         acknowledge Dr Joe Williams for his services to the community.

CARRIED

 

6.2

Auckland Council Staff

 

Resolution number MT/2020/125

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board:

a)         acknowledge Nina Siers, Claire Bews and Philippa Hillman of Auckland             Council for their support to the local board over the years, and wish             them well in their new roles.

CARRIED

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Kristian Eek - NZ Film Industry

 

Resolution number MT/2020/126

MOVED by Chairperson C Makoare, seconded by Member P McGlashan:  

That the Maungakiekie-Tāmaki Local Board:

a)      thank Kristian Eek for his attendance.

CARRIED

 

9          Public Forum

 

9.1

Dr Nicki Jackson - Alcohol Healthwatch

 

Resolution number MT/2020/127

MOVED by Chairperson C Makoare, seconded by Member MM Meredith:  

That the Maungakiekie-Tāmaki Local Board:

a)      thank Dr Nicki Jackson for her attendance.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Governing Body Member's Update

 

Resolution number MT/2020/128

MOVED by Chairperson C Makoare, seconded by Member P McGlashan:  

That the Maungakiekie-Tāmaki Local Board:

a)      receive the Governing Body Member’s update.

CARRIED

 

Attachments

a     Item 11: Governing Body Member's Update September 2020

 

12

Chairperson's Report

 

Resolution number MT/2020/129

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board:

a)      receive the Chairperson’s report for September 2020.

CARRIED

 


 

 

13

Board Member's Reports

 

Resolution number MT/2020/130

MOVED by Chairperson C Makoare, seconded by Member MM Meredith:  

That the Maungakiekie-Tāmaki Local Board:

a)      receive the verbal report from Member P McGlashan.

CARRIED

 

14

Project Streetscapes: Weed Management report

 

Resolution number MT/2020/131

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board:

a)            provide the following feedback on the proposed approach to a standardised methodology to managing weeds on footpaths, berms and the kerb and channel across more than 5000km of urban roads:

 

i)     note that on balance the recommended approach of plant-based herbicide and spot spraying of glyphosate for difficult weeds responds best to environmental and cost benefits;

 

ii)    notes its concern that Auckland Council is still using glyphosate for weed control. 

CARRIED

 

15

Maungakiekie-Tāmaki Multi-Board Round One 2020/2021, grant allocations

 

Resolution number MT/2020/132

MOVED by Chairperson C Makoare, seconded by Member MM Meredith:  

That the Maungakiekie-Tāmaki Local Board:  

a)      agree to fund or part-fund each application in Maungakiekie-Tāmaki Multiboard Round One 2020/2021, listed in Column D below:

Application ID

Organisation

Requesting funding for

Column D

MB2021-138

The New Zealand Society of Authors Te Puni Kaituhi o Aotearoa (PEN NZ Incorporated)

Towards the recording of oral histories of people who have made significant contributions to New Zealand literature.

$2,000.00

MB2021-134

Community Think Ltd

Towards “Camp 2021” costs, including venue hire, food, and a donation for the presenter.

$1,000.00

Total

 

 

$3,000.00

 

b)      agree to decline each application in Maungakiekie-Tāmaki Multiboard Round One 2020/2021, listed below:

 

Application ID

Organisation

Requesting funding for

MB2021-150

The Kids for Kids Charitable Trust

Towards venue hire and production costs for the Kids Youth Choir performance at the Vodafone Events Centre.

MB2021-110

Fahima Saeid

Towards the cost of hosting a “Refugee Ball” at the Flicking Centre, including venue hire, sound, volunteer, food, transport, artists and performers costs.

MB2021-139

Babystart Charitable Trust

Towards babystart boxes, including clothing, blankets, towels and mother and baby goods, packaging materials, logistics and courier costs.

MB2021-136

The ReCreators Ltd

Towards the costs of Christmas upcycling workshops in local board areas including the costs of facilitators, materials, preparation, project management and administration.

MB2021-114

Auckland Softball Association Incorporated

Towards operating expenses for the Auckland Softball Association.

MB2021-137

CLM Programmes LTD

Towards entry fee cost for 350 children across the local boards to participate in the Building Champions Obstacle Challenge Series.

 

CARRIED

 

 

16

Auckland Transport – Maungakiekie-Tāmaki Local Board Innovating Streets Pilot Fund Project – Maungakiekie-Tāmaki Low Traffic Neighbourhoods

 

Resolution number MT/2020/133

MOVED by Chairperson C Makoare, seconded by Member MM Meredith:  

That the Maungakiekie-Tāmaki Local Board: 

a)      confirm its support for the delivery of the Innovating Streets Pilot Fund project – “Maungakiekie-Tāmaki Low Traffic Neighbourhoods”, in partnership with Waka Kotahi NZ Transport Agency and Auckland Transport; and

b)      allocate $58,000 from the Maungakiekie-Tāmaki Local Board’s - Local Board Transport Capital Fund to meet Waka Kotahi New Zealand Transport Agency 10 percent funding requirement for the “Maungakiekie-Tāmaki Low Traffic Neighbourhoods” project;

c)     nominate Member P McGlashan of the Maungakiekie-Tāmaki Local Board as its representative to work with the Innovating Streets Pilot Fund project team to progress community engagement and its delivery by June 2021; and

 

d)     note that a Governance Agreement will be drafted and signed between Auckland Transport and the local board regarding delivery of this project.

CARRIED

 

17

Auckland Transport  - Allocation of Local Board Transport Capital Fund

 

Resolution number MT/2020/134

MOVED by Chairperson C Makoare, seconded by Member MM Meredith:  

That the Maungakiekie-Tāmaki Local Board: 

a)      notes that there is a separate report on this agenda requesting the local board to consider the allocation of $58,000 from its transport capital fund to the “Maungakiekie-Tāmaki Low-Traffic Neighbourhoods” project;

b)      allocate $166,712 of its Local Board Transport Capital Fund to the raised crossing project located at 89 Tripoli Road.

CARRIED

 

18

Auckland Transport Monthly Update September 2020

 

Resolution number MT/2020/135

MOVED by Member P McGlashan, seconded by Member MM Meredith:  

That the Maungakiekie-Tāmaki Local Board:  

a)      receive the Auckland Transport September 2020 update report.

CARRIED

 

19

Governance Forward Work Calendar

 

Resolution number MT/2020/136

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board: 

a)      note the attached Governance Forward Work Calendar.

CARRIED

 

20

Record of Maungakiekie-Tāmaki Local Board Workshops

 

Resolution number MT/2020/137

MOVED by Chairperson C Makoare, seconded by Member D Allan:  

That the Maungakiekie-Tāmaki Local Board: 

a)      note the local board record of workshops held on 25 August, 1, 8 and 15 September 2020.

CARRIED

 

Note: Item 23 was taken after Item 20.

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

21

Auckland Council’s Year End and Quarterly Performance Report: Maungakiekie-Tāmaki Local Board for quarter four 2019/2020

 

Resolution number MT/2020/138

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:  

That the Maungakiekie-Tāmaki Local Board: 

a)      receive the performance report for the financial quarter four and year ending 30 June 2020.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2019/2020 are released to the New Zealand’s Exchange (NZX) which are expected to be made public 30 September 2020.

c)      note that COVID19 has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities because:

i)       asset based services were significantly impacted. Regional and community facilities were either fully or partially closed.

ii)      spending on contracts was restricted to essential services only.

d)      note that quarter three reporting was not supplied to the local board as there was limited capacity to access information.

CARRIED

 


22

Maungakiekie-Tāmaki Local Board Annual Report 2019/2020

 

Resolution number MT/2020/139

MOVED by Chairperson C Makoare, seconded by Member D Allan:  

That the Maungakiekie-Tāmaki Local Board:  

a)      adopt the 2019/2020 Maungakiekie-Tāmaki Local Board Annual Report as set out in Attachment A.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 29 October 2020.

c)      note that the draft 2019/2020 Maungakiekie-Tāmaki Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020.

CARRIED

 

Note: Item 23 was taken after Item 21.

 


 

 

24        Procedural motion to exclude the public

Resolution number MT/2020/140

MOVED by Chairperson C Makoare, seconded by Member P McGlashan:  

That the Maungakiekie-Tāmaki Local Board:  

a)      exclude the public from the following part(s) of the proceedings of this meeting.

 

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

21        Auckland Council’s Year End and Quarterly Performance Report: Maungakiekie-Tāmaki Local Board for quarter four 2019/2020 - Attachment b - Maungakiekie-Tamaki Local Board Quarterly Report - Financial Appendix

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

22        Maungakiekie-Tāmaki Local Board Annual Report 2019/2020 - Attachment a - Draft 2019/2020 Maungakiekie-Tāmaki Local Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Reason: In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2020 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange..
Review Date: 30/10/2020.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       Statement of proposal for a new Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

10.58am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Statement of proposal for a new Navigation Safety Bylaw

 

e)         agree that the decision and report remain confidential until the Regulatory             Committee recommends a statement of proposal for public consultation for a             new navigation safety bylaw to the Governing Body.

CARRIED

  

 

11.24am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................