Ōtara-Papatoetoe Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held on Tuesday, 15 September 2020 at 5:00pm.

 

This meeting will proceed via Skype for Business. Either a recording or written summary will be uploaded on the Auckland Council website

 

present

 

Chairperson

Lotu Fuli

 

Deputy Chairperson

Dr Ashraf Choudhary, QSO, JP

 

Members

Apulu Reece Autagavaia

 

 

Dr Ofa Dewes

 

 

Swanie Nelson

 

 

Ross Robertson, QSO, JP

 

 

Dawn Trenberth

 

 

 

 

 

 

 

ALSO PRESENT

 

 

Councillor Efeso Collins to 6.30pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Ōtara-Papatoetoe Local Board

15 September 2020

 

 

 

 

1          Welcome

 

Chair Lotu Fuli led the meeting in prayer.

 

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

The following members declared an interest in item 15 Ōtara-Papatoetoe Local Grant and Multi-Board Grant Round One 2020/2021 grant allocations:

 

Member Nelson – Financial conflict in applications LG2113-122 The Community Builders NZ Trust, LG2113-133 The Otara Kai Village and LG2113-140 The Otara Kai Village.  She did not take part in the discussion or voting on these applications.

 

Chair Fuli, – relationship conflict, working closely with the Community Builders and the Otara Kai Village during the Covid 19 lock-down.  Applications LG2113-122 The Community Builders NZ Trust, LG2113-133 The Otara Kai Village and LG2113-140 The Otara Kai Village.  She left the Chair for this part of the meeting did not take part in the discussion or voting on these applications.

 

Deputy Chair Choudhary and member Robertson – relationship conflict with member Nelson.  Applications LG2113-122 The Community Builders NZ Trust, LG2113-133 The Otara Kai Village and LG2113-140 The Otara Kai Village. They did not take part in the discussion or voting on these applications.

 

Member Robertson – Patron of Papatoetoe Softball, conflict in application MB2021-144 Auckland Softball Association Incorporated. He did not take part in the discussion or voting on this application.

 

 

4          Confirmation of Minutes

 

Resolution number OP/2020/119

MOVED by Chairperson L Fuli, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 18 August 2020, as true and correct.

 

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 


 

 

6          Acknowledgements

 

          Chair Lotu Fuli requested the board acknowledge and congratulate Aysha Hussan, a member of Otara-Papatoetoe based sports group AMMI Athletics – Aysha is the youngest person to be named in the Muslim Sportswomen’s Global Powerlist.

 

Member Apulu Reece Autagavaia requested the board acknowledge Joseph George Williams QSO QSM (4 October 1934 – 4 September 2020)

 

Dr Joseph "Papa Joe" Williams lived a servant's life - dedicating himself to helping people and pushing for the betterment of those most vulnerable. He was a Cook Islands politician and physician who served as Prime Minister of the Cook Islands in 1999. Dr Williams had been battling COVID-19 and passed away earlier this month at the age of 82. Our deepest condolences to his family. The impact of his passing will be felt far and wide, not only in the Cook Islands community but his medical help to countless everyday South Auckland families.

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - Alcohol outlets and harm

 

Dr Matthew Hobbs, Senior Lecturer of Public Health at the University of Canterbury was in attendance to present to the board on his research on alcohol outlets and harm.

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2020/120

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Dr Matthew Hobbs for his attendance and presentation.

 

CARRIED

 

Attachments

a     15 September 2020: Ōtara-Papatoetoe Local Board - Item 8.1 Deputation - Alcohol Outlets and Harm presentation

 

 

Note:    The meeting adjourned at 5.42pm as the presenter had lost connection to the meeting.

 

Note:    The meeting reconvenyed at 5.45pm when the presenter was able to rejoin the meeting.

 


 

 

8.2

Deputation - Ōtara Gambling and Alcohol Action Group (OGAAG)

 

Yvonne Matson from the Ōtara Gambling and Alcohol Action Group and Dr Grant Hewison were in attendance to update the board on community-led objections to alcohol licensing in the local board area.

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2020/121

MOVED by Chairperson L Fuli, seconded by Member S Nelson:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Yvonne Matson from the Ōtara Gambling and Alcohol Action Group and Dr Grant Hewison for their attendance and presentation.

 

CARRIED

 

Attachments

a     15 September 2020: Ōtara-Papatoetoe Local Board - Item 8.2 Deputation - Ōtara Gambling and Alcohol Action Group presentation

b     15 September 2020: Ōtara-Papatoetoe Local Board - Item 8.2 Deputation - Ōtara Gambling and Alcohol Action Group update

 

 

8.3

Deputation - Manukau Taniwha BMX Club

 

Bryan Scott from the Manukau Taniwha BMX Club was in attendance to present to the board on the club’s site at Colin Dale park.

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2020/122

MOVED by Chairperson L Fuli, seconded by Member S Nelson:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Bryan Scott from the Manukau Taniwha BMX Club for his attendance and presentation.

 

CARRIED

 

Attachments

a     15 September 2020: Ōtara-Papatoetoe Local Board - Item 8.2 Deputation - Manukau Taniwha BMX Club presentation

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.


 

 

11

Governing Body Member Update

 

Resolution number OP/2020/123

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)         receive the verbal report from the Manukau Ward Councillor Efeso Collins.

CARRIED

 

Note:   Apology received from Councillor Filipaina.

 

 

12

Board Members' Report

 

Resolution number OP/2020/124

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board;

a)      receive the board members’ oral reports.

CARRIED

 

 

13

Chairperson's Announcements

 

A copy of the full acknowledgement and photos for Aysha Hussan was tabled at the meeting.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2020/125

MOVED by Deputy Chairperson A Choudhary, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the chairperson’s verbal update.

b)      note the full acknowledgement and photos for Aysha Hussan in item 6.

CARRIED

 

Attachments

a     15 September 2020: Ōtara-Papatoetoe Local Board - Item 13  Chairperson's Announcements - Full acknowledgment and photos for Aysha Hussan

 

 

14

September 2020 - Auckland Transport monthly update to the Ōtara-Papatoetoe Local Board

 

Resolution number OP/2020/126

MOVED by Chairperson L Fuli, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)       receive the report entitled ‘September 2020 - Auckland Transport monthly update report to the Ōtara-Papatoetoe Local Board’.

b)       express disappointment at the loss of Local Board Transport Capital Fund allocations that had already been approved by the local board and ear marked for projects.

CARRIED

 

15

Ōtara-Papatoetoe Local Grant and Multi-Board Grant Round One 2020/2021 grant allocations

 

The following members declared an interest in item 15 Ōtara-Papatoetoe Local Grant and Multi-Board Grant Round One 2020/2021 grant allocations:

 

Member Nelson – Financial conflict in applications LG2113-122 The Community Builders NZ Trust, LG2113-133 The Otara Kai Village and LG2113-140 The Otara Kai Village.  She did not take part in the discussion or voting on these applications.

 

Chair Fuli, – relationship conflict, working closely with the Community Builders and the Otara Kai Village during the Covid 19 lock-down.  Applications LG2113-122 The Community Builders NZ Trust, LG2113-133 The Otara Kai Village and LG2113-140 The Otara Kai Village.  She left the Chair for this part of the meeting did not take part in the discussion or voting on these applications.

 

Deputy Chair Choudhary and member Robertson – relationship conflict with member Nelson.  Applications LG2113-122 The Community Builders NZ Trust, LG2113-133 The Otara Kai Village and LG2113-140 The Otara Kai Village. They did not take part in the discussion or voting on these applications.

 

Member Robertson – Patron of Papatoetoe Softball, conflict in application MB2021-144 Auckland Softball Association Incorporated. He did not take part in the discussion or voting on this application.

 

 

Chairperson L Fuli vacated the Chair at 6.45 pm.  The Relationship Manager called for nominations.

 

 

Election of Chair

 

 

Resolution number OP/2020/127

MOVED by Member D Trenberth, seconded by Chairperson L Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)         agree that Member Apulu Reece Autagavaia be elected to preside as the chair for item 15 a), b) and c).

 

CARRIED

 

Note:    There being no further nominations, the Relationship Manager DECLARED that Member Apulu Reece Autagavaia be elected to preside for item 15 a), b) and c).

Member Apulu Reece Autagavaia assumed the Chair at 6.47 pm.

 

 

The item was taken in parts.

 

 

Resolution number OP/2020/128

MOVED by Member D Trenberth, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)         agree in principle to fund, $25,000.00, subject to quotes being received for application LG2113-122 from the Community Builders NZ Trust towards the costs of the “Otara Christmas Lights 2020” event, traffic management, waste management, portaloos hire, performers, prize giveaways, food, sound hire, signage, printing and marketing costs.

 

CARRIED

 

Resolution number OP/2020/129

MOVED by Member D Trenberth, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

b)      agree to fund $10,000.00 for application L LG2113-133 from The Otara Kai Village under the umbrella of The Community Builders Trust NZ, towards costs of the “Otara Kai Village Christmas” event, including decorations, prize giveaways, entertainment, food, a santa booth and kids’ activations.

 

CARRIED

 

Resolution number OP/2020/130

MOVED by Member D Trenberth, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

c)      agree to fund $10,250.00 for application LG2113-140 from The Otara Kai Village under the umbrella of The Community Builders Trust NZ, towards costs for an information kiosk, including installation of electronic information signage board software and training and setup.

 

CARRIED

 

Chairperson Lotu Fuli resumed the chair at 6.57pm.

 

 

Resolution number OP/2020/131

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

d)        agree to fund $3,000.00 for application MB2021-114 from the Auckland Softball Association Incorporated towards operating expenses of the Auckland Softball Association.

 

CARRIED

 

Resolution number OP/2020/132

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

e)      agree to fund each application in Local Grant Round One 2020/2021, as outlined in Table One below:

Table One: Ōtara-Papatoetoe Local Board Grant Round One 2020/2021 applications:

Application ID

Organisation

Requesting funding for

Amount requested

Amount Approved

LG2113-102

PHAB Association Auckland Incorporated

Towards volunteer and activity costs for the PHAB Pasifika programme.

$8,000.00

$5,000.00

LG2113-104

Manukau Beijing Opera Society Incorporated

Towards venue hire for the Beijing Opera rehearsals at the Papatoetoe Town Hall.

$2,000.00

$2,000.00

LG2113-105

The Auckland Sikh Society Incorporated

Towards cameras, cables, network supply and cabling for the older peoples online programme

$10,999.00

$5,000.00

LG2113-106

XLR8 Sports Trust

Towards costs for the affiliation fees to the regional and national body, a sound system, a storage unit and referee uniforms.

$10,470.00

$5,000.00

LG2113-111

Blue Light Ventures Incorporated

Towards costs for two young people from the local board area to attend a life skills camp, including accommodation, food, activities and transportation.

$869.56

$869.56

LG2113-112

Tautoko Whanau Ora

Towards costs for a Whanganui trip, including marae donations and the graduation event, for an 8 week Tu Taiohi youth pathway pilot programme.

$10,000.00

$5,000.00

LG2113-116

South East Auckland Senior Citizens Association Incorporated

Towards transportation costs and accommodation to the Waitangi grounds and Keri Keri for older people.

$9,000.00

$9,000.00

LG2113-120

Habitat for Humanity Northern Region Ltd

Towards laundry costs of curtains for the “Habitat Curtain Bank”.

$3,000.00

$3,000.00

LG2113-123

Pacific Island Homecare Services Trust

Towards the costs for a defibrillator and installation.

$3,440.18

$3,440.18

LG2113-124

Compass Housing Services

Towards costs for the garden redevelopment upgrade, decorative screens, insect hotels, wormeries and bokashi bins.

$4,026.00

$4,026.00

LG2113-126

Otara Rugby League Football Club Incorporated

Towards catering, awards, venue hire, judges fees, media production, promotion and administration support costs for the “Otara Sports Awards”.

$35,000.00

This application has been withdrawn.

LG2113-128

Hope N Help Charitable Trust

Towards wages, salary, stationery and volunteer petrol voucher costs.

$23,290.80

$5,207.00

LG2113-131

Hunters Corner Town Centre Society Inc.

Towards costs for Christmas lights in the town centre.

$18,850.00

$15,000.00

LG2113-137

Jasmin Ziedan

Towards costs for the “Base FM Youth Mentoring Programme”. including studio hire time, venue hire, the finale event and video editing costs.

$10,500.00

$4,420.00

LG2113-139

Mafutaga Samoa Otara

Towards the purchase of walking shoes for the “Mafutaga Samoa Otara walking Samoans” programme.

$4,599.60

$4,599.60

Total

 

 

$154,045.14

 $71,562.34

 

 

f)       decline the applications in Local Grant Round One 2020/2021, as outlined in Table Two below:

Table Two: Ōtara-Papatoetoe Local Board Grant Round One 2020/2021 applications:

Application ID

Organisation

Requesting funding for

Amount requested

Declined

LG2113-110

Holistic Education Foundation

Towards venue hire and the education programme license costs for a tutorial programme in Papatoetoe.

$2,617.85

Declined Low Priority for the Ōtara-Papatoetoe Local Board

LG2113-117

Pacific Fusion Fashion Show

Towards costs of the “Wellness Day” programme an activity of the “Pacific Fusion Fashion Show”, including catering, equipment, marketing, sound & lighting, designer workshops and model workshops, gifts, printing and entertainment.

$14,727.00

Decline – Incomplete accountability report

LG2113-125

Roopa Aur Aap Charitable Trust

Towards social worker salaries.

$11,700.00

Decline Wages and Salaries are an exclusion for the Ōtara-Papatoetoe Local Board

LG2113-134

Arogya Mantra

Towards costs of the “Otara Diwali” event, including  dancers, workshop costs, petrol vouchers, decorations, and seating chairs.

$5,238.00

Declined Low Priority for the Ōtara-Papatoetoe Local Board

LG2113-135

Life Education Trust Counties Manukau

Towards costs of the health and wellbeing programme in Papatoetoe West and Ferguson Intermediate schools.

$10,000.00

Declined Low Priority for the Ōtara-Papatoetoe Local Board

LG2113-136

Environmental Education for Resource Sustainability Trust

Towards the purchase and delivery of 1309 native plants and 98 classroom recycling bins for registered schools and preschools in the local board.

$12,204.15

Decline Declined Low Priority for the Ōtara-Papatoetoe Local Board

Total

 

 

$56,487.00

 

 

g)         agree to fund each application in Multi-Board Grant Round One 2020/2021, as             outlined in Table Three below:

 

Table Three: Ōtara-Papatoetoe Multi-Board Grant Round One 2020/2021 applications:

Application ID

Organisation

Requesting funding for

Amount requested

Amount Approved

MB2021-135

The Dawson Trust

Towards “Dawson lights up Christmas” event, including sound, disc jockeys, artists, vouchers, barbeque, marquee hire, bouncy castle and administration costs.

$7,000.00

$7,000.00

MB2021-139

Babystart Charitable Trust

Towards “Babystart Boxes”, including clothing, blankets, towels, toy boxes, laundry and mother and baby products, packaging materials courier fees, logistics and courier costs.

$3,954.72

$3,954.72

Totals

 

 

$10,954.72

$10,954.72

 

h)      decline the applications in Multi-Board Grant Round One 2020/2021, as outlined in Table Four below:

 

Table Four: Ōtara-Papatoetoe Multi-Board Grant Round One 2020/2021 applications:

Application ID

Organisation

Requesting funding for

Amount Requested

Declined

MB2021-109

The Parkinson's New Zealand Charitable Trust

Towards the salary of three Auckland Parkinson's Community Educators between November 2020 to November 2021

$3,000.00

Decline Wages and Salaries are an exclusion for the Ōtara-Papatoetoe Local Board

MB2021-123

The Middlemore Foundation for Health Innovation

Towards wages for a change behaviour specialist.

$2,500.00

Decline Wages and Salaries are an exclusion for the Ōtara-Papatoetoe Local Board

MB2021-131

Victory Youth Group

Towards the youth event “VGA Showdown”, including venue hire, carparking, screens, audio, lighting, labour and additional expenses.

$8,500.00

Decline – Incomplete Application

MB2021-150

The Kids for Kids Charitable Trust

Towards venue hire and production costs of the “Kids Youth Choir” performance at the Vodafone Events Centre.

$3,000.00

This application was withdrawn

 

CARRIED

 

 

 

 


 

 

16

Grant of a new community lease for the East Tamaki Reserve Community Building at East Tamaki Reserve, 244R East Tamaki Road, Ōtara

 

Resolution number OP/2020/133

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      defer the decision of the new community lease for the East Tamaki Reserve Community Building at East Tamaki Reserve, 244R East Tamaki Road, Ōtara to the 20 October 2020 business meeting, to allow the board to have a workshop discussion on this item.

 

CARRIED

 

 

17

Manukau Sports Bowl master plan scope and approach

 

Resolution number OP/2020/134

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      approve developing a master plan for Manukau Sports Bowl.

b)      approve service property optimisation being investigated as a potential funding source for implementing the master plan at Manukau Sports Bowl.

 

CARRIED

 

 

18

Project Streetscapes: Weed Management report

 

Resolution number OP/2020/135

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)      support the recommendation to manage weeds in kerb, channel and private berms with a combination of plant based herbicides and spot spraying of glyphosate for difficult weeds to control for the following reasons:

i)       standardising regional weed management practices.

ii)      reduction in cost and operational carbon emissions due to lower use of glyphosate across the region.

iii)     reduction in water use by not using thermal technologies such as steam and hot water weed management practices.

b)        note local residents who do not want plant based herbicides or glyphosate used in their area for weed management purposes can choose to opt out of weed control via the Auckland Council no spray register.

 

CARRIED

 


 

 

19

Approval of the Ōtara-Papatoetoe Local Board Youth Connections work programme 2020/2021

 

Resolution number OP/2020/136

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      re-allocate all available funding earmarked for Youth Connections into its Local Discretionary Grants programme to be used for youth initiatives that promote employment opportunities and contribute to youth COVID-19 recovery needs.

CARRIED

 

 

20

Community Empowered Approach to Alcohol Licensing

 

Resolution number OP/2020/137

MOVED by Chairperson L Fuli, seconded by Member S Nelson:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the attached Community Empowered Approach to alcohol licensing report from Dr Grant Hewison.

b)        thank Dr Grant Hewison, Ōtara Gambling and Alcohol Action Group members, all local groups and all residents involved in the great work that has resulted in no new liquor store licenses being granted in the Otara-Papatoetoe Local Board area for three years.

c)         request Council officers provide an update to the board on the status of the Auckland Provisional Local Alcohol Policy (PLAP).

CARRIED

 

 

21

Urgent Decision request to provide feedback on the Council's Council-Controlled Organisations (CCO) Review

 

Resolution number OP/2020/138

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      note the local board feedback on the CCO Review approved by the chair and deputy under delegation (Attachment A).

b)      note that the delegation to chair and deputy (as per the urgent decision mechanism) was used due to tight timeframes for local board (Attachment B).

CARRIED

 

 

22

Governance Forward Work Calendar

 

Resolution number OP/2020/139

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Governance Forward Work Calendar.

CARRIED


 

23

Record of Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2020/140

MOVED by Chairperson L Fuli, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the Ōtara-Papatoetoe Local Board workshop notes for 4 August, 11 August and 25 August 2020.

CARRIED

 

24

Auckland Council’s Year End and Quarterly Performance Report: Ōtara-Papatoetoe Local Board for quarter four 2019/2020

 

Resolution number OP/2020/141

MOVED by Chairperson L Fuli, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the performance report for the financial quarter four and year ending 30 June 2020.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2019/2020 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 30 October 2020.

c)      note that COVID-19 has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities because:

i)       asset based services were significantly impacted. Regional and community facilities were either fully or partially closed.

ii)      spending on contracts was restricted to essential services only.

d)      note that quarter three reporting was not supplied to the local board as there was limited capacity to access information.

e)        request staff to work closely with our community partners to ensure that funds not spent as a result of COVID-19 restrictions can be repurposed, if needed, for COVID-19 community recovery programmes.

CARRIED

 

25

Local Board Annual Report 2019/2020

 

Resolution number OP/2020/142

MOVED by Chairperson L Fuli, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      adopt the 2019/2020 Ōtara-Papatoetoe Local Board Annual Report as set out in Attachment A.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 29 October 2020.

c)      note that the draft 2019/2020 Ōtara-Papatoetoe Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020.

CARRIED

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

27        Procedural motion to exclude the public

Resolution number OP/2020/143

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

24        Auckland Council’s Year End and Quarterly Performance Report: Ōtara-Papatoetoe Local Board for quarter four 2019/2020 - Attachment b - OPLB LB Q4 Financial Report Attachment B June 2020

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2020 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange...

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

25        Local Board Annual Report 2019/2020 - Attachment a - Draft 2019/2020 Ōtara-Papatoetoe Local Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2020 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange...

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       Statement of proposal for a new Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

7.19 pm           The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 


 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Statement of proposal for a new Navigation Safety Bylaw

 

b)        agree that the decision and report remain confidential until the Regulatory Committee recommends a statement of proposal for public consultation for a new navigation safety bylaw to the Governing Body.

 

  

 

7.27 pm                                              The Chairperson thanked Members for their attendance and attention to business and also thanked the Relationship Manager and the Senior Advisor from Local Board Services for their service, efforts and dedication to the Otara-Papatoetoe Local Board and then declared the meeting closed.

 

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

 

 

DATE:.........................................................................

 

 

 

 

CHAIRPERSON:........................................................